Montcrest Street Sanitary Sewer Extension Project_AwardTHE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Montcrest Sanitary Sewer Extension Project
DATE: September 30, 2008
Sealed bids were received for the Montcrest Sanitary Sewer Extension Project. City
Engineer Gus Psihoyos recommends award of the contract to the low bidder,
McDermott Excavating, in the amount of $54,310.83, which is 15% over the engineer's
estimate of $47,140.28. Sufficient sources have been identified to fund the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF ~ --D..u...b~~uq,.u.~e
M-Amiii~.i~
DUB E
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 26, 2008
SUBJECT: Montcrest Sanitary Sewer Extension Project
CIP 7101309
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Montcrest Sanitary Sewer Extension Project.
DISCUSSION
Three properties in the Montcrest Street area (795 Montcrest Street, 805 Montcrest
Street, and 777 Seward Street) are on a septic system and are within 200 feet of the
City sewer main. The Montcrest Sanitary Sewer Extension Project provides for the
extension of 475 feet of 8-inch diameter sanitary sewer main, the installation of 255 of
4-inch diameter sewer laterals from the main to the three houses, and ditch remediation
at the end of Spires Court. Once complete, the three homes will be connected to the
City's sanitary sewer system.
BID RESULTS
Sealed bids were received on September 18, 2008. McDermott Excavating of Dubuque,
Iowa, submitted the low bid in the amount of $54,310.83. This amount is 15% over the
engineer's estimate of $47,140.28.
A summary of the bid proposals received is as follows:
Contractor Name
McDermott Excavating $54,310.83
McClain Excavating $58,410.47
Top Grade Excavating $63,858.73
Arensdorf Excavating $72,757.88
RECOMMENDATION
I recommend awarding the contract for the Montcrest Sanitary Sewer Extension Project
to McDermott Excavating in the amount of $54,310.83.
BUDGET IMPACT
The estimate of probable cost for the Montcrest Sanitary Sewer Extension Project is as
follows:
Estimate
Construction Contract $47,140.28
Contingency (10%) 4,714.03
Construction Engineering & Inspection (15%) 7,778.15
Total Project Cost $59,632.45
A summary of available project funding is as follows:
CIP No. Fund Description
7101309 Sanitary Lateral Connection Assistance Program
Special Assessments
7201004 Stormwater Ditch Remediation
Total Project Funding
ACTION TO BE TAKEN
Award
$54,310.83
4,714.03
7.778.15
$66,803.01
Amount
$26,725.49
25,311.80
14.765.72
$66,803.01
respectfully request that the City Council adopt the attached resolution awarding the
Montcrest Sanitary Sewer Extension Project to McDermott Excavating in the amount of
$54,310.83.
Prepared by Deron Muehring, Civil Engineer
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer
RESOLUTION NO. 339-08
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE MONTCREST
SANITARY SEWER EXTENSION PROJECT
Whereas, sealed proposals have been submitted by contractors for the
Montcrest Sanitary Sewer Extension Project (the Project) pursuant to Resolution No.
295-08 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 5th day of September, 2008.
Whereas, said sealed proposals were opened and read on the 18th day of
September, 2008 and it has been determined that McDermott Excavating of Dubuque,
Iowa, with a bid in the amount of $54,310.83, is the lowest responsice, responsible
bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
McDermott Excavating and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 6th day of October, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
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