Federal Building Ext Window et al AcceptanceT~~ crrY of Dubuque
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All-Air~ricaCitY
IVIGtStCY~71LC~ 011 f~2L' MIS52SS1~~11 ~„ s
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Federal Building Exterior Window Lead Paint Removal & Painting, and
Renovated Areas Window Repair, Glass Replacement, Interior Window
Lead Paint Removal & Painting Project
CIP 1001841
DATE: October 14, 2008
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Federal Building Exterior Window Lead Paint Removal & Painting, and
Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint
Removal & Painting Project, as completed by Tricon General Construction, in the final
contract amount of $453,524.82, which is an 11.1 % increase from the original contract
in the amount of $408,000.
The additional $45,425.82 was due to change orders to modify procedure to remove the
asbestos window joint compound ($29,503.52), painting of the basement window grates
and hand railings around the window wells ($14,924.47), and painting of vents and
louvers around the perimeter of the building ($997.83)
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~
Michae C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
Du Ems'
'~II~~'
Masterpiece on the Mississippr Zoos
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ~ -
DATE: October 14, 2008
SUBJECT: Federal Building Exterior Window Lead Paint Removal & Painting,
and Renovated Areas Window Repair, Glass Replacement, Interior
Window Lead Paint Removal & Painting Project
CIP 1001841
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Federal Building Exterior Window Lead Paint Removal & Painting, and Renovated
Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal &
Painting Project.
BACKGROUND
This phase of the Historic Federal Building renovation included the following work:
Federal Building Interior -Third Floor Renovated Areas:
1) Window lead paint removal.
2) Steel and wood window repair.
3) Thermopane glass replacement in steel windows.
4) Window painting preparation work and painting.
Federal Building Exterior:
1) Window and spandrel panel and lead paint removal.
2) Window and sprandel panel painting preparation and painting.
DISCUSSION
The Federal Building Exterior Window Lead Paint Removal & Painting, and Renovated
Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal &
Painting Project was completed by Tricon General Construction of Dubuque, Iowa, in
the final contract amount of $453,425.82, which is a 11.1 % increase from the original
contract in the amount of $408,000.
During the project, change orders were issued totaling $45,425.82. Additional work
required during the construction phase included:
• Modification of the procedures to remove the asbestos window joint compound in
order to be in compliance with Federal and State regulations ($29,503.52).
• Painting of the basement window grates and hand railings around the window wells
($14,924.47).
• Painting of vents and louvers around the perimeter of the building to match the new
window color ($997.83).
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $453,425.82.
BUDGET IMPACT
The project cost summary for Federal Building windows is as follows:
Bid Award
Window Paint & Repair Contract $408,000.00
CIP No. Fund Description
1001841 /102/
290/350 Federal Building Renovation
ACTION TO BE TAKEN
Final
$453,425.82
Funded Amount
$453,425.82
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $453,425.82 to
Tricon General Construction for the Federal Building Exterior Window Lead Paint
Removal & Painting, and Renovated Areas Window Repair, Glass Replacement,
Interior Window Lead Paint Removal & Painting Project.
Prepared by: Steve Sampson Brown, Project Manager
cc: Jenny Larson, Budget Director
K:\PROJECTS\Federal Building -Phase 2\Council Documentation\Contract 2\Acceptance\Federal Building Exterior Window Lead
Paint Removal & Painting...Acceptance Memo.doc
RESOLUTION NO. 363-08
ACCEPTING THE FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT
REMOVAL & PAINTING, AND RENOVATED AREAS WINDOW REPAIR, GLASS
REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the Federal Building Exterior
Window Lead Paint Removal & Painting, and Renovated Areas Window Repair, Glass
Replacement, Interior Window Lead Paint Removal & Painting Project. (the Project) has
been completed and the City Engineer has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the Public
Improvement Contract and that the City Engineer recommends that the Project be
accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Federal Building Renovation appropriation for the contract amount of $453,425.82
less any retained percentage provided for therein as provided in Iowa Code chapter
573, and to pay such retainage only in accordance with the provisions of Iowa Code
chapter 573.
Passed, approved and adopted this 20th day of October, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY'S ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FEDERAL
BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING, AND
RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR
WINDOW LEAD PAINT REMOVAL & PAINTING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Federal Building Exterior Window Lead Paint Removal & Painting,
and Renovated Areas Window Repais, Glass Replacement, Interior Window Lead Paint
Removal & Paintin Project, that the Project has been performed in compliance with the
terms of the Public Improvement Contract, and that the total cost of the completed work
is $453,425.82.
City Engineer
Filed in the office of the City Clerk on the 16th day of October, 2008.
Jeanne F. Schneider, CMC, City Clerk
APPLICATION AND CERTIFICATE FOR PAYMENT
AIA DOCUMENT G702
TO OWNER: PROJECT:
City of Dubuque Federal Building Exterior and Interior
50 West 13th Street Window Lead Paint Removal & Painting
Dubuque, IA 52001 350 West 6th Street
Dubuque, IA 52001
FROM CONTRACTOR:
Tricon General Construction
2245 Kerper Blvd, Ste 2
Dubuque,lA 52001
CONTRACT FOR: General Construction
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line 1 +/_ y)
4. TOTAL COMPLETED 8 STORED TO DATE
(Column G on G703)
5. RETAINAGE:
a. 5% of Completed Work (Column D + E on G703)
b. 5 % of Stored Material (Column F on G7o3)
TOTAL RETAINAGE
(Lines 5a + Sb or Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(line 3 less Line 6)
CHANGE ORDER SUMMARY
Total changes approved in previous months
Total approved this Month
TOTALS
ADDITIONS
$45,425.82
$45,425.82
NET CHANGES by Change Order: ~ $45,425.82
$aos,ooo 00
$45,425.82
$453,425.82
$453,425.82
$0.00
$0.00
$o.Do
$453,425.82
$449,725.82
$3,700.00
$0.00
DEDUCTIONS
PAGE ONE OF TWO PAGES
APPLICATION NO: 08 Distribution to:
APPLICATION DATE: 08/14/08 OWNER
PERIOD TO: 08/14/08 CONSTRUCTION
MANAGER
ARCHITECT
CONTRACT DATE: 05/11/07 CONTRACTOR
OTHER
OTHER
VIA Citl/ of Dubuque Engineering: Steven Sampson Brown
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief
the Work covered by this application for Payment has bee completed in accordance with the Contract
Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for
Payment were issued and payments received from the Owner, and that current payment shown herein is now due.
CO~ ~~T~ yOR: Tricon onstruction Group
By: ~. -t. 1~.L~r Date:
State of: Iowa County of: Dubuque
Subscribed and sworn to before me this 14th day ~' ~ ~ b!egs f~oDO_s>w . ~ A A ~ w w w .. ~
• ~' < O P
A `: =~''ia'Sd MARTHA E BROTZMAN ;
Notary Public: ~ /1- p ~ ~ ~ NotarV Public -State of Iowa ;-
( ~ ~ ~nTTTTRRT rnm
~~
CERTIFICAT~FORPAY ~ IOWA My Commission Expires July25,Z0111 >
In accordance with the Contract Documents, based on on-site observations and the date c~m{~risiKg tf~is~apiflic~dtiolS, tlSe ~ ~ ~ ~ ~ ~ w v a
Construction Manager and Architect certify to the Owner that to the best of their knowledge, information and belief the Work
has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is
entitled to payment of the AMOUNT CERTIFIED. $ `,
AMOUNT CERTIFIED .QF(~ r~
(Attach explanation if amount certified differs from amount applied for Initial all fgures on this Application and on the
Continuation Sheet that changed to conform to the amount certifed.
City of q gi Bring:
$0.00 B -- ~-I S-D~
Y r~ _ Date: ~
J This Certificate is yRit negotiable. the AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance,
payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract.
AIA DOCUMENT G702 APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER ADVISER 1992 EDITION AIA
THE AMERICAN INSTITUTE OF ARCHITECTS, 1745 NEW YORK AVE. N.W. WASHINGTON, DC 20006-5292
Users may obtain validation of this document by requesting of the license a completed AIA Document D401-Certification of Document's Authenticity
CONTINUATION SHEET AIA DOCUMENT G703 PAGE TWO OF TWO PAGES
AIA DOCUMENT G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 08
Contractor's signed certification is attached. APPLICATIO N DATE: 8/1 4/2008
In tabu lations below, amounts are stated t the nearest dollar. PERIOD TO: 8/1 4/2008
Use Column I on Contracts where variable retainage for line items may apply.
A B C D ~ E F G H
ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE
NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G / C) TO FINISH (IF VARIABLE
APPLICATION STORED AND STORED (C - G) RATE)
(D + E) (Not in D or E) TO DATE
I I
I (D+E+F)
01
I General Conditions I
$17,100.00 I I
$17,100.00 I I
$17,100.00
100.0%
$0.00
$0.00 1
02 I Bonds I $6,971.001 $6,971.001 1 I $6,971.00( 100.0% $0.00 $0.00
03 I Equipment I $34,275.001 $34,275.001 ~ I $34,275.001 100.0%I $0.00 $0.00
04 I Glass Cleaning I $3,312.00 ~ $3,312.00 I I 1 $3,312.00 I 100.0%I $0.00 1 $0.00
05 I Paint Stripper I $2,500.00 I $2,500.00 1 I I $2,500.00 1 100.0%1 $0.00 I $0.00
06 I Steel Stops I $6,392.00 I $6,392.00 I I I $6,392.00 1 100.0%1 $0.00 1 $0.00
07 I Misc Material I $8,474.00 I $8,474.00 I I I $8.474.00 I 100.0%I $0.00 I $0.00
08 1 Caulking I $14,527.001 $14,527.001 1 1 $14,527.001 100.0%I $0.001 $0.00
09 I Glazing I $24,500.001 $24,500.001 I I $24,500.001 100.0%1 $0.001 $0.00
10 I Painting I $107,058.001 $107,058.001 I I $107,058.001 100.0%1 $0.001 $0.00
11 I Labor I $162.229 f10 1 $162,229.00 $162,229.00 1 100.0%1 $0.00 1 $0.00
12 I OHP I $20,662.00 $20,662.00 $20,662.001 100.0%I $0.001 $0.00
13 I Change Order#1 I $29,503.521 $29,503.521 I ~ $29,503.521 100.0%1 $0.001 $0.00
14 I Change Order#2 I $14.924.471 $14,924.471 I I $14,924.471 100.0%1 $0.001 $0.00
15 I Change Order #3 I $997.83 1 $997.83 1 I I $997.83 1 100.0%1 $0.00 I $0.00
16 I I I I I I I I I I
17 I I I I I I I I I I
18 I I I I I I I I I
19 I I I I I I I I I
20 I I I I I I I I f
21 I I I I I I I I I
22 I I I I I I I I I
23 I I I I I I I I I
2a I I I I I I I I I
25 I I I I I I I I I
26 ( I I I I I I I I
27 I I I I I I I I I
28 I I I I I I I I I
29 I I I I I I I I ~
30 I I I I I I I I I
31 I I I I I I I I I I
32 I I I I I I I I I I
(Grand Total ~ $453,425.82 ~ $453,425.82 I $0.00 ~ $0.00 ~ $453,425.82 ~ 100.0%
$O.OOI
$O.OOI
Users may obtain validation of this document by requesting of the license a completed AIA Docu ment D401 -Certification of Document's Authenticity