PEG Capital Grant Expenditure RequestsTHE CITY OF ~,,,. Dubuque
AN-America Clty
DuB E
~ r
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: PEG Capital Grant Expenditure Requests
DATE: October 13, 2008
Cable TV Coordinator Craig Nowack is recommending approval of the Cable TV Tele-
Programming Commission recommendations for funding from the Public, Educational,
and Government (PEG) Capital grant for Access Equipment and Facilities in the amount
of $47,000 for Loras College to purchase equipment to produce programming in the
field, and $6,000 for Dubuque Community Schools to purchase anon-linear editing
system.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/ ~ __
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Craig Nowack, Cable TV Coordinator
THE CTTY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Craig Nowack, Cable TV Coordinators.. (~
DATE: October 8, 2008
RE: PEG Capital Grant Expenditure Requests
Dubuque
All-America CAy
t r
2007
INTRODUCTION
The purpose of this memorandum is to forward a recommendation from the Cable TV Tele-
Programming Commission to approve two requests for funding from the Capital Grant for
Access Equipment and Facilities.
BACKGROUND
The Capital Grant for Access Equipment and Facilities created by the cable franchise
agreement that went into effect on June 5, 2005, began FY09 with a balance of $307,680.
Quarterly adjustments and interest have added $9,231 so far this fiscal year. Currently there is
a balance to be awarded of $235,812.
At its meeting yesterday, the Tele-Programming Commission approved the following two
requests for funding:
• $47,000 for Loras College to purchase equipment to produce programming in the field.
Loras is one of the community's most prolific producers of access programming. This
equipment will free them from relying on Mediacom's public access equipment and
personnel to do these productions. The Commission did not recommend funding for an
encoder to enable Loras to stream these field productions live to the Internet feeling that
such streaming might be better accomplished for the access channels themselves rather
than for a single producer of access programming.
• $6,000 for Dubuque Community Schools to purchase a new non-linear editing system
for their facility at The Forum.
The grant applications for these requests are attached.
RECOMMENDED ACTION
I respectfully request that the Commission's recommendation for these requests be forwarded
to the City Council to receive, file, and approve. Thank you.
cc: Randy Gehl, Public Information Officer
Cable TV Tele-Programming Commission
THE CTTY OF
DuB E
Masterpiece on the Mississippi
CAPITAL GRANT FOR ACCESS EQUIPMENT & FACILITIES
REQUEST FOR FUNDING
Please type & send to:
Cable N Coordinator
City Hall Annex
1300 Main Street
Dubuque,lA 52001
563-589-4181
563-589-4299 fax Date: October 2, 2008
Name of Organization or Group: Loras College
Contact Person: -Craig Schaefer
Mailing Address: (Street) _1450 Alta Vista_
(City, State, Zip) Dubuque, IA 52004_
Phone: (563)_588-7385
Fax: (563) 588-7339
E-mail: _craig.schaefer@loras.edu
Describe your request and intended uses:
In August, we were approached by Mediacom Public Access Manager Jim
Barefoot to consider requesting a portable, multi-cam production unit. As you
are aware, Loras is one of the primary producers of public access programming
in Dubuque and has been for nearly 15 years. We are extremely proud of the
quality work we are able to create. In response to that request we are very
pleased to submit this application for funds to purchase a portable, multi-camera,
production unit and the related equipment to produce a high quality production
that could be enjoyed on either the access station or the access website. In
particular, the equipment consists of a Broadcast Pix production switcher, built-in
character generator, chromakey, UPS power protection, portable case, intercom
system, streaming encoder, and fiber cable to the cameras. This system
employs 10 bit quality (versus 8 bit) which will create a noticeable professional
difference. We have included a streaming box and intercom system as well. In
addition, we are requesting fiber for long run camera operation.
Please list the item(s) you are requesting and the cost for each. Attach at
least one estimate/quote from a vendor:
Portabilis production switcher _$ 26,375
Chromakey option $ 995
Telex Headset $ 3,535
Viewcast Niagara Surf encoder $10,425
Telecast Rattler fiber system $3.075
$44, 360_
Total
Describe how the Dubuque community will benefit from this request:
We are confident the Dubuque community will realize tremendous benefit.
1) We will provide high quality programming to the community, including:
increased numbers of athletic events; speakers on topics of all interest
that visit campus; and entertainment events (i.e. bands) that come to
campus. All of that will be made available to access as long as we have
the rights to do it. We simply cannot cover all of that with the current truck
arrangement.
2) This request reduces the load on access staff and equipment. That was
part of the original conversation with Mr. Barefoot. We are asking for the
truck on increasing numbers of weekends and evenings. It is difficult for
the access staff to accommodate all of that despite what has been a
heroic effort. This proposal eliminates that equipment/personnel crunch
and expands the access programming at the same time.
3) This is forward looking. We can now stream the events as well, providing
Dubuque citizenry with a 21St century avenue to access local media. We
are particularly enthused about this ability.
CRAIG SCHAEFER 10-02-2008
Applicant signature
Date
Potable Studios 2 Go
October 02, 2008
Sales Re resentative
Rick Moore
BILL TO:
Company: Loras College
Contact: Craig Schaefer
Street: 1450 Alta Vista
City: Dubuque
State: Iowa
Zip Code: 52001
Telephone #: 563.588.7385
Fax #:
Email: Craig.Schaefer@,loras.edu
Web Address: www.loras.edu
Requested Install Date: ASAP
Quote Number
10022008A
SHIP TO:
Company: Loras College
Contact: Craig Schaefer
Street: 1450 Alta Vista
City: Dubuque
State: Iowa
Zip Code: 52001
Telephone #: 563.588.7385
Fax #:
Email: Craig.Schaefer a,loras.edu
Web Address: www.loras.edu
Ship Via: Best Way FedEx Freight
or Other:
Tax Exempt: YES NO Yes Special Instructions:
If Ezempt, Include Copy of
Certificate with Order
Q Descri tion Unit Price Extension
1 Portabilis 100h HD/SD 4 In ut S stem to include the followin inte ated o tions: $26,375.00 $26,375.00
• O tion 547 4 In ut Analo I/O card
• O tion 589 I In ut Analo to SDI Conversion
• O tion 526 Ke s 4,5,& 6 Adds 3 more ke ers each with DVE
1 • O tion 540 8 Chromake s Increases 1 Chromake to 8 $950.00 $950.00
1 Telex Audiocom 2 channel Intercoms stem to include: $3,535.00 $3,535.00
1 • MS-2002 2 Channel Master station with Mic
4 BP-1002 Sin le Chanel belt ack
4 • PHl Sin le Sided Headset with Mic
1 ViewCast Nia ara Surf Streamin Encoder $10,425.00 $10,425.00
1 Telecast Rattler Fiber O tic S stem to include the followin : $3,075.00 $3,075.00
• RAT-KT-Al-OI Fiber tics Transmitter & Receiver s stem
• F083-S22BB0 SOOM Sim ]ex Sin lemode 8.3/125 Fiber Cable; ST/ST w/Reel
TERMS: (All terms are subject to credit approval)
Total ~ ~
8524 Hwy 6 N, Suite 279 Houston Texas 77095 Tel/Fax (281) 404-9373
Potable Studios 2 Go
TERMS DUE: NET
All sales are F.O.B. Origin.
Portable Studios 2 Go will use reasonable efforts to meet requested delivery dates, but will not be liable for its failure to do so.
Portable Studios 2 Go will bill transit insurance plus freight.
Special order items require a prepayment in advance of 50%. All items are subject to a restocking fee minimum of 25%.
Quote valid for 30 days.
Submitted By: RICK MOORE, Sales Representative Email @ rick.moore c(~,portablestudios2eo.com
Additional Note(s): All options & accessories are fully Integrated in the complete system.
BY SIGNING BELOW THE PURCHASER AGREES TO THE TERMS AND CONDITIONS SET FORTH.
Customer Name (Printed) Title Customer Signature Date
~c~ /~ao~e
Customer Purchase Order Number Submitted By
8524 Hwy 6 N, Suite 279 Houston Texas 77095 Tel/Fax (281) 404-9373
THE CTTY OF
Dub E
Masterpiece on the Mississippi
CAPITAL GRANT FOR ACCESS EQUIPMENT & FACILITIES
REQUEST FOR FUNDING
Please type & send to:
Cable N Coordinator
City Hall Annex
1360 Main Street
Dubuque,lA 52001
563-589-4181
563-589-4299 fax Date: October 2, 2008
Name of Organization or Group: Dubuque Community Schools
Contact Person: Gary Olsen
Mailing Address: (Street) 2300 Chaney Road
(City, State, Zip) Dubuque, IA 52001
Phone: 563-552-3032
Fax: 563-552-3031
E-mail: golsen@dubuque.k12.ia.us
Describe your request and intended uses: We are needing to upgrade our
primary editing bay workstation, and it is our desire to install a system which has
been customized by a local dealer, RCS Computers on Radford Road. They are
the principal supplier of computer workstations and I have purchased systems
like this from them in the past. They are able to fully support any system they
build and their service record with the schools is exemplary. The system we wish
to purchase is a Matrox RTX2 which is a real-time video editing hardware and
software package. It is High Definition. Even though we don't broadcast yet in
high definition, the quality gained by using ahigh-def system improves the overall
quality of our cablecasts. All of our cameras are high-definition, and we shoot
everything in high definition, however, we downsample to Standard DV for editing
and cablecasting. There will be a productivity advantage if we go to this system
which enables us to transfer files directly from our cameras rather then encode
them (from tape) as we are doing now.
Please list the item(s) you are requesting and the cost for each. Attach at
least one estimate/quote from a vendor:
The items that comprise the system we are proposing are itemized on the
attached auote from RCS. It's a better rendition of the technical details
$5876.60 Total
Describe how the Dubuque community will benefit from this request:
Image and cablecast quality will be greatly enhanced on Channel 19, and we will
be paving the way for the first educational channel to go high definition on our
cable system. This may sound like a frivolous expense to some, but the
price/value ratio here is worth every penny. Let us explain:
The television market, as you know, is changing to digital television. High
definition sets are growing in market share very rapidly, outpacing to adoption of
color television sets by consumers that occurred in the early 1960s.
We believe it's important to keep pace with this consumer trend. Plus, it will
attract viewers to our channel if we offer high definition content which is a natural
evolution. At some point in the near future... everything telecast and cablecast
will be high definition.
From a financial point of view... this strategy is worth the investment. It will
enable us to be more productive, delivering more quality content faster.
Also, RCS Computers is a local business... a very capable and successful
business in building custom workstations. I have purchased two systems for
video editing from them over the years, and they are rock solid.
Applicant signature
09-02-08
Date
X28 VI~OL'F~ F4~7A~
SUMT~ 1~1
Q~1~UCt~1E I~?4r-~A, l~2~D3
TOL; ~3"T••~10~~
SALES QUOTE
SQ-7701 Sep 08,2008
Customer Contact Ship To
DUBUQUE COMMUNITY SCHOOLS DUBUQUE COMMUNITY SCHOOLS
GARY OLSEN GARY OLSEN
2300 CHANEY ROAD 2300 CHANEY ROAD
DUBUQUE IA 52003 DUBUQUE IA 52003
UNITED STATES UNITED STATES
Tel :(563) 588-5106 Tel :(563) 588-5106
Tel :(563) 569-1992 Tel :(563) 569-1992
Account Terms Due Date Account Rep Schedule Date
1313 C.O.D Sep O8, 2008 Jeremy Shireman
Quotation pO # Reference Ship VIA Page printed
SQ-7701 CUSTOMER PICKUP 1 09/29/08 o~:ss
L Item Description Qty Ship Prices M Discount Amouat
l INTEL-DG33FB 775 QUAD CORE 61308 1 137,0( EA 137.0(
2 INTEL-Q9550 QUAD CORE INTEL 68209 1 389.0( EA 389.0(
3 DDR3 - 2 GIG 2GIG DDR3 65339 2 98.BC EA 197. 6C
9 DIAMOND VIPER-H HD2900XT 1 460.0( EA 480.0(
5 LIAN-CS PC CASE 63962 LIAN CASE 1 290.0( EA 290.0(
6 WD-VELOCIRAPTOR 300 GIG lOK RPM 5 393.0( EA 1715.0(
7 LITEON-SATA DVDRW SATA DRIVE 1 69.OC EA 69.OC
B MATROX-RT2 NATROX HD CARD 1 1728.0( EA 1728.0(
9 VISTA- BUSINESS BUSINESS EDITION 32 BIT ~ 1
178.0( EA 178.0(
10 KITBUILD CUSTOM BUILT ASSEMBLY FEE 1 35.OC EA 35.OC
11 3WARE-4-PORT RAID CARD PCIE 63541 1 327.0( EA 327.0(
12 COOLER-1100W POWERSUPPLY 75667 1
334.0( EA 339.0(
13 MICROWISE-ESATA ESATA PCIE 97167 1 31.OC EA 31.OC
19 1399-ASUS PCI 1394 56331 1 21.OC EA 21.OC
RCS standard warranty on all RCS Computer systems is a 1003 parts and T
x D
t
il Taxable
labor one year from invoice date of purchase (software and virus a
e
a
s
issues are not covered) 2nd and 3rd year warranty is parts only. RCS Tax 0.00
Computers will replace defective parts for a period of 3 years from Exempt 5876
6(
the invoice date, except for peripherals such as printers, monitors .
etc. for which support must be obtained directly through the products
i
i
Payment Details Total 5876.6(
or
ginal manufacturer. All
parts and accessories are covered by
their manufacturer's respective warranty which may extend past one Paid 0.00
year. RCS Computers holds no Liability for loss of data due to
malfunctioned equipment or any acts of God. It is the customers Tr Diac 0.00
responsibility to ensure proper backup of all data files. Balance 5876.6(
Than k You
'~1W , R~SCt71~i P~JTE ~~~4LES. ~C~~'I
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
This Capital Grant for Access Equipment and Facilities Award Agreement
(the Agreement), dated for references purposes the ~ day of ~C~ h>°r,
20p~, is made and entered into by and between the City of Dubuque, Iowa
(City) and Dubuque Community School District (School District).
Whereas, Section 6 (b) of the Cable Franchise Agreement between the
City of Dubuque, Iowa and MCC Iowa, LLC, dated June 5, 2005, provides for a
Capital Grant for Access Equipment and Facilities for capital support for PEG
and I-Net use; and
Whereas, School District has submitted a Grant Application; and
Whereas, City has approved the Grant Application, on the terms and
conditions set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND
SCHOOL DISTRICT AS FOLLOWS:
1. City hereby awards a grant to School District in the amount of
$6,000.00 (the Grant) for its facility at The Forum.
2. The Grant shall be used solely for the purpose(s) described in
School District's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. School District shall name City as a Loss Payee under School
District's property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital
Grant fund.
5. All equipment and facilities purchased with the Grant shall be used
solely for non-commercial purposes.
6. School District shall produce a minimum of 30 minutes of
programming at The Forum per quarter of the calendar year to air on the
educational access channel reserved for School District.
7. All programming produced by School District shall air on the
channel reserved for School District.
8. Failure by School District to abide by the terms and conditions of
this Agreement may result in forfeiture of the equipment and facilities purchased
with the Grant. City shall provide written notice to School District of any such
failure and School District shall have thirty (30) days in which to correct such
failure. In the event School District fails to cure such failure within such thirty (30)
day period, School District shall within ten (10) days thereafter return all
equipment and facilities purchased with the Grant and the balance of any Grant
funds remaining to City.
CITY OF DUBUQUE, IOWA
B Z "~1;
Y•
Micha I C. Van Milligen
City Manager
Date: ~ ~~~`~ ~~~~
DUBUQUE COMMUNITY SCHOOL DISTRICT
By.
Its: {~rC'Si~~ht
Date: /.~ ~~ 7 -- ~ .~
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
LORAS COLLEGE
This Capital Grant for Access Equipment and Facilities Award Agreement
(the Agreement), dated for references purposes they f ''' day of c;~-rte-3 ~. 2
20 0 ~ , is made and entered into by and between the City of Dubuque, Iowa
(City} and Loras College.
Whereas, Section 6 (b) of the Cable Franchise Agreement between the
City of Dubuque, Iowa and MCC Iowa, LLC, dated June 5, 2005, provides for a
Capital Grant for Access Equipment and Facilities for capital support for PEG
and I-Net use; and
Whereas, Loras College has submitted a Grant Application; and
Whereas, City has approved the Grant Application, on the terms and
conditions set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND
LORAS COLLEGE AS FOLLOWS:
1. City hereby awards a grant to Loras College in the amount of
$47,000.00 (the Grant).
2. The Grant shall be used solely for the purpose(s) described in
Loras College's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. Loras College shall name City as a Loss Payee under Loras
College's property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital
Grant fund.
5. All equipment and facilities purchased with the Grant shall be used
solely for non-commercial purposes.
6. Loras College shall produce a minimum of 30 minutes of
programming per quarter of the calendar year to air on the shared educational
access channel .
7. All programming produced by Loras College shall air on the shared
educational access channel.
8. Failure by Loras College to abide by the terms and conditions of
this Agreement may result in forfeiture of the equipment and facilities purchased
with the Grant. City shall provide written notice to Loras College of any such
failure and Loras College shall have thirty (30) days in which to correct such
failure. In the event Loras College fails to cure such failure within such thirty (30)
day period, Loras College shall within ten (10) days thereafter return all
equipment and facilities purchased with the Grant and the balance of any Grant
funds remaining to City.
CITY OF DUBUQUE, IOWA
B: ~ ~.~
y
Michael C. Van Milligen
City Manager
Date: /~/ ,~ ~~
LORAS COLLEGE
~J ,.-,
~ ~'a."rSS~~ ~
By: t ~ f
It$:
Date: l ~' Z y ` ~ ~