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Carnegie Stout Public Library RenovationTO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Carnegie-Stout Public Library Renovation Project CIPs1001141 and 1011141 DATE: October 16, 2008 Sealed bids were received for the Dubuque Carnegie-Stout Public Library Renovation Project on October 7, 2008. Durrant Group is serving as the Project Manager and the project was bid with multiple prime contracts. There were five alternate bid items on the project: • Alternate 1 -New Elevator • Alternate 2 -Staff Breakroom • Alternate 3 -Miscellaneous Technology • Alternate 4 -Security System • Alternate 5 -Replace North Skylight Alternates 1, 3, 4 and 5 have been selected to be included in the contract award. Contract Alternates 1 No. LOW BID CONTRACTOR Base Bid and 3-5 Total Bid 1 Tricon Construction (Dubuque, IA) $ 1,098,600 $ 9,320 $ 1,107,920 2 Doors Inc. (Davenport, IA) $ 85,449 $ 0 $ 85,449 3 Dubuque Glass Co. (Dubuque, IA) $ 195,000 $ 100,000 $ 295,000 4 John C Kaiser (Dubuque, IA) $ 108,477 $ 0 $ 108,477 5 Artisan Ceiling Systems (Waterloo, IA) $ 89,700 $ 0 $ 89, 700 6 REBID -Reject only bid - - $ 245,000 7 Geisler Brothers Company (Dubuque, IA) $ 79,840 - $13,274 $ 66,566 8 REBID -Reject only bid - - $ 100,000 9 Modern Piping, Inc. (Dubuque, IA) $ 224,000 $ 0 $ 224,000 10 Geisler Brothers Co. (Dubuque, IA) $ 999,843 $ 1,559 $ 1,001,402 11 NO BIDDERS - - $15,000 12 Westphal & Co., Inc. (Dubuque, IA) $ 999,550 $ 53,380 $ 1,053,930 As a result of the awarded bids being below the estimate of probable cost, the renovation project will be able to be completed as originally planned except for $249,000 in optional equipment purchases and the renovation of the staff breakroom area. At the end of the construction work, the City will direct any unspent contingency funds towards these currently unaffordable items. Should no funds be available, I will make every reasonable attempt to recommend future City funds toward implementation of these items. All construction contracts will be directly between the City of Dubuque and the respective contractors. The City shall have the sole authority over all decisions regarding payments for work, including contingency expenditures and change orders. The City of Dubuque will need to provide up front construction funds to cover pledge payments that will be received by the Library during FY 2010 - FY 2013. The total amount of outstanding pledges in these years is $524,479. The City will also need to provide $253,710 in construction funds to cover a partial contribution to the project from the future sale of the Heade painting. The balance of the revenue from the Heade painting sale will be directed toward repayment of the Library Gift Trusts. Should the Heade painting sell for more than anticipated, the funds will go towards the optional add alternates or unfunded project soft costs. Should the Heade painting sell for less than anticipated the trust funds will not be replenished at this time. Any unfunded Gift Trust Repayments will be repaid during future fiscal years as City funds become available. The total advance funding of $778,189 provided by the City will come from Fiscal Year 2008 land sales from Dubuque Industrial Center West and will be repaid as pledges are paid to the Library. Repayment of the land sales is necessary in order to fund the future development of industrial sites and other projects in Dubuque Industrial Center West. City Engineer Gus Psihoyos is recommending adoption of the resolutions awarding Contracts 1-5, 7, 9, 10 and 12, and rejecting the bids and ordering re-advertisement for Contracts 6 and 8. The resolution approving the bid award as recommended includes a section that authorizes the City Manager to negotiate and execute an agreement with the Library Board of Trustees and the Library Foundation Board of Directors to turn over any and all funds designated for this project as they become available. The bids cannot be awarded until the City Manager, the Library Board of Trustees and the Library Foundation Board of Directors execute that agreement. I concur with the recommendation and respectfully request Mayor and City Council approval. ~~~ ~, t~ ~- Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Susan Henricks, Library Director Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF L~UB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer .~ ~~~~" SUBJECT: Carnegie-Stout Public Library Renovation Project CIPs 1001141 and 1011141 DATE: October 16, 2008 INTRODUCTION Dubuque All-America City I 2007 The enclosed resolutions authorize the award of Contracts 1-5, 7, 9, 10, 12 and reject the bids and order re-advertising for Contracts 6 and 8 for the Carnegie-Stout Public Library Renovation Project. BACKGROUND The Carnegie-Stout Public Library Renovation Project will not only maximize use of space to accommodate the growing collections and expanded offering of services, it will also restore "a cultural and historic treasure of Dubuque to its original splendor". The project will include: - A complete renovation of all public and staff spaces. - Update of the obsolete HVAC system to one that is designed to be environmentally efficient. - New furnishings and equipment. - Expanded wireless access and computer services. - New roof on the original building - New sidewalk and steps including a snow melt system for the newer building. - Upgraded security system. - Reopening of the stairwell to the second level in the original building. - Reopening of the original mezzanine and uncovering of the rear skylight in the original building. Multiple prime construction bids have been received for the following: • Contract No. 1 -General Construction • Contract No. 2 -Doors, Frames and Hardware (supply only) • Contract No. 3 -Aluminum Entrances, Skylights & Glazing Systems • Contract No. 4 -Painting and Wall Coverings • Contract No. 5 -Acoustical Tile Ceilings • Contract No. 6 -Flooring & Tile • Contract No. 7 -Roofing • Contract No. 8 -Elevator • Contract No. 9 -Plumbing & Fire Protection Systems • Contract No. 10 - HVAC Systems • Contract No. 11 -Test, Adjust and Balance • Contract No. 12 -Electrical Systems The City of Dubuque retained The Durrant Group as the Construction Manager for this project. The Construction Manager will coordinate the work of the multiple prime contracts and the phased construction activities. The project was designed and will be constructed in such a manner so that the Library can file for the U.S. Green Building Council's LEED (Leadership in Energy & Environmental Design) certification. If granted, Carnegie-Stout Public Library will become the first library in the state of Iowa to be LEED-EB (existing building) certified. BID RESULTS Sealed bids were received for the project on October 7, 2008. The table below shows the contractors that submitted the low bid and the amount for each prime contract. The Durrant Group has also provided a bid tally summary of all bids received for each contract along with their Award Recommendation (see attached). There were five alternate bid items on the project: Alternate 1 -New Elevator; Alternate 2 -Staff Breakroom; Alternate 3 -Misc. Technology; Alternate 4 -Security System; Alternate 5 -Replace North Skylight. Alternates 1, 3, 4, and 5 have been selected to be included as part of the contract awards. Contract Alternates 1 No. LOW BID CONTRACTOR Base Bid and 3-5 1 Tricon Construction (Dubuque, IA) $ 1,098,600 $ 9,320 $ 2 Doors Inc. (Davenport, IA) $ 85,449 $ 0 3 Dubuque Glass Co. (Dubuque, IA) $ 195,000 $ 100,000 4 John C Kaiser (Dubuque, IA) $ 108,477 $ 0 5 Artisan Ceiling Systems (Waterloo, IA) $ 89,700 $ 0 6 REBID -Reject only bid - - 7 Geisler Brothers Company (Dubuque, IA) $ 79,840 - $13,274 8 REBID -Reject only bid - - 9 Modern Piping, Inc. (Dubuque, IA) $ 224,000 $ 0 10 Geisler Brothers Co. (Dubuque, IA) $ 999,843 $ 1,559 $ 11 NO BIDDERS2 12 Westphal & Co., Inc. (Dubuque, IA) $ 999,550 Estimated cost of contract that will be rebid. 2 Minor work will be assigned by change order to Contract 10. The submitted lows bids including selected alternates total $4,477,444. under the estimate of probable cost. $ 53,380 $ Total Bid 1,107, 920 $ 85,449 $ 295,000 $ 108,477 $ 89, 700 $ 245,000 $ 66, 566 $ 100,000 $ 224, 000 1,001,402 $15,000 1,053,930 This amount is 8.43% BUDGET IMPACT The estimate of probable total cost for the Carnegie-Stout Public Library Renovation Project is summarized as follows: PROJECT COSTS Optional Const. Alternatives Bid Initiation Estimate Bid Award Results Construction Hard Costs Base Construction Work $ 4,472,134 $ 4,140,459' General Construction Conditions (Responsibilities Reassigned to Durrant from Contract No. 1) $ 0 $ 85,000 Contin enc $ 448,000 $ 427,690 Hazardous Material Abatement $ 3,400 $ 3,4002 Fixtures, Furnishin s & E ui ment $ 568,180 $ 568,1802 Total -Bid Project Cost = $ 5,491,714 $ 5,224,729 Optional Construction Add Alternates: 1) Installation of New Elevator + $ 72,000 + $ 104,940* 2) Room 315 -Staff Breakroom + $ 26,800 $ 0 3) Misc. Technology -Window treatments/Projection Screens + $ 21,600 + $ 5,800 4 CCTV Securit S stem + $ 149,000 + $ 52,960 5 Re lace North Sk li ht on Historic Buildin + $ 175,000 + $ 88,285 Alternate Subtotal = $ 444,400 $ 251,985 Optional Add Equipment Purchases by Library: 1 Desks/Chairs/Partitions/Etc. + $ 130,000 2) Self Book Check-Out Units 3 each + $ 99,000 3 New Com uters 10 each + $ 20,000 4 Public Furniture - Meetin Rooms/Mezzanine + $ 15,000 + $ 15,0002 Alternate Subtotal = $ 264,000 $15,000 Project Soft Costs En r./Arch./LEED Cert. Fees $ 565,000 $ 565,000 Construction Mana ement Fees $ 366,000 $ 366,000 Cit En ineerin Fees $ 30,000 $ 30,000 Hazardous Material Abatement Testin $ 2,800 $ 2,800 Misc. Costs -Builders Risk Ins., Cleaning, Temp. Signs, etc. $ 20,000 $ 20,000 Total -Project Soft Costs 983 800 983 800 TOTAL PROJECT COST $ 6,475,51.4 $ 6,475,514 Includes estimated costs for Contracts 6 and 8 which will be rebid. 2 Estimated costs. The project funding summary is as follows: TOTAL PROJECT BUDGET Total -Bid Award Contt. Expenditures $ 5,491,714 Remaining Engr./Arch./LEED Cert. Fees to be Billed $ 248,517 Remaining Construction Management Fees to be Billed $ 327,600 Remaining City/Misc. Fees to be Billed $ 45,000 Subtotal -Future Costs $ 6,112,831 Future Costs Funding Sources City Contributed -Available Funding $ 3,610,589 Needed Private Fund-Raising and Matching Funds $ 2,502,242 CITY FUNDING SOURCES CIP No. Fund Descri tion Funding Amount 1001141/ GO Bond (TIF Abated) $ 2,400,000 1011141 General Funds $ 1,210,589 Total City Funding $ 3,610,589 LIBRARY FUNDING SOURCES Fund Source Funding Amoun# Available Fundraising to Date (Cash and Pledges) *** $ 1,746,782 Curtis Collection Sale $ 501,750 Heade Painting Sale (Estimated) $ 253,710 Total Library Funding $ 2,502,242 As a result of the awarded bids being below the estimate of probable cost, the renovation project will be able to be completed as originally planned except for $249,000 in optional equipment purchases and the renovation of the staff breakroom area (estimated cost $ 26,800). At the end of the construction work, the City will attempt to direct any unspent contingency funds towards these currently unaffordable items. All construction contracts will be directly between the City of Dubuque and the respective contractors. The City shall have the sole authority over all decisions regarding payments for work, including contingency expenditures and change orders. *** The City of Dubuque will need to provide up front construction funds to cover pledge payments that will be received by the Library during FY 2010 - FY 2013. The total amount of outstanding pledges in these years is $524,479. The City will also need to provide $253,710 in construction funds to cover a partial contribution to the project from the future sale of the Heade painting. The balance of the revenue from the Heade painting sale will be directed toward repayment of the Library Gift Trusts. Should the Heade painting sell for more than anticipated, the funds will go towards the optional add alternates or unfunded project soft costs. Should the Heade painting sell for less than anticipated the trust funds will not be replenished at this time. Any unfunded Gift Trust Repayments will be repaid during future fiscal years as City funds become available. The total advance funding of $778,189 provided by the City will come from Fiscal Year 2008 land sales from Dubuque Industrial Center West and will be repaid as pledges are paid to the Library (see attached table). Repayment of the land sales is necessary in order to fund the future development of industrial sites and other projects in Dubuque Industrial Center West. ACTION TO BE TAKEN The City Engineer Gus Psihoyos recommends that the City Council adopt the attached resolutions awarding Contracts 1-5, 7, 9, 10, 12 and reject the bids and order re-advertising for Contracts 6 and 8 for the Carnegie-Stout Public Library Renovation Project. The resolution approving the bid awards as recommended includes a section that authorizes the City Manager to negotiate and execute an agreement with the Library Board of Trustees and the Library Foundation Board of Directors to turn over any and all funds designated for this project as they become available. The bids cannot be awarded until the City Manager, the Library Board of Trustees and the Library Foundation Board of Directors execute that agreement. The contracts will be awarded to the following 9 contractors in the following amounts: Contract No. LOW BID CONTRACTOR Total Bid 1 Tricon Construction (Dubuque, IA) $ 1,107,920 2 Doors Inc. (Davenport, IA} $ 85,449 3 Dubuque Glass Co. (Dubuque, IA) $ 295,000 4 John C Kaiser (Dubuque, IA) $ 108,477 5 Artisan Ceiling Systems (Waterloo, IA) $ 89, 700 6 REBID -Reject only bid - 7 Geisler Brothers Company (Dubuque, IA) $ 66,566 8 REBID -Reject only bid - 9 Modern Piping, Inc. (Dubuque, IA) $ 224,000 10 Geisler Brothers Co. (Dubuque, IA) $ 1,001,402 11 NO BIDDERS - 12 Westphal & Co., Inc. (Dubuque, IA) $ 1,053,930 Minor work will be assigned by change order to Contract 10. cc: Michael C. Van Milligen, City Manager Jenny Larson, Budget Director Susan Henricks, Library Director Gus Psihoyos, City Engineer RESOLUTION NO. 385-08 AWARDING PUBLIC IMPROVEMENT CONTRACTS FOR THE CARNEGIE- STOUT PUBLIC LIBRARY RENOVATION PROJECT Whereas, sealed bids were submitted by contractors for the Carnegie-Stout Public Library Renovation Project (the Project) pursuant to Resolution No. and the Notice to Bidders published in the Telegraph Herald, a newspaper published in the City of Dubuque, Iowa on the 5t" day of September, 2008; and Whereas, said sealed bids were opened and read on the 7t" day of October, 2008; and Whereas, the City Council has determined that the following contractors with the following bids were the lowest responsive, responsible bidders for the Project: Contract No. LOW BID CONTRACTOR Total Bid 1 Tricon Construction (Dubuque, IA) $ 1,107,920 2 Doors Inc. (Davenport, IA) $ 85,449 3 Dubuque Glass Co. (Dubuque, IA) $ 295,000 4 John C Kaiser (Dubuque, IA) $ 108,477 5 Artisan Ceiling Systems (Waterloo, IA) $ 89, 700 6 REBID -Reject only bid - 7 Geisler Brothers Company (Dubuque, IA) $ 66,566 8 REBID -Reject only bid - 9 Modern Piping, Inc. (Dubuque, IA) $ 224,000 10 Geisler Brothers Co. (Dubuque, IA) $ 1,001,402 11 NO BIDDERS - 12 Westphal & Co.,lnc. (Dubuque, IA) $ 1,053,930 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Public Improvement Contracts for the Project are hereby awarded to the above listed contractors contingent upon the City Manager, in his sole discretion, negotiating and entering into an agreement with the Carnegie-Stout Public Library Board of Trustees and the Carnegie-Stout Public Library Foundation Board of Directors which requires the Board of Trustees and the Board of Directors to deliver to the City all funds from any source which are now or may come into the possession, custody or control of the Board of Trustees and the Board of Directors for the Project; with all such funds to be used by the City for the Project; and that upon execution of such agreement by the Board of Trustees and the Board of Directors, the City Manager is directed to execute the Public Improvement Contracts on behalf of the City of Dubuque for the Project; and provided further, that in the event no such agreement is executed by Board of Trustees and the Board of Directors by the 20th day of November, 2008, then this resolution shall be null and void. Passed, approved and adopted this 20th day of October, 2008. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk This Agreement, dated for reference purposes the y~h day of V~,~e,~ 2008, is made and entered into by and among the City of Dubuque, Iowa ("the City"), the Carnegie-Stout Public Library Board of Trustees ("the Library"), and The Carnegie-Stout Public Library Foundation, Inc. ("the Foundation"). Whereas, sealed bids have been received by the City for the Carnegie- Stout Public Library Renovation Project ("the Project"); and Whereas, the public improvement contracts for the Project have been awarded by the City Council contingent upon an agreement between and among the City, the Library and the Foundation to deliver to the City all funds from any source which are now or may come into the possession, custody or control of the Library and the Foundation for the Project. NOW, THEREFORE, IT IS AGREED BY AND AMONG THE PARTIES AS FOLLOWS: SECTION 1. The Library and the Foundation shall deliver to the City Finance Director all funds from any source, other than the principal from an endowment from the Community Foundation of Greater Dubuque, which are now or may come into the possession, custody or control of the Board of Trustees and the Board of Directors for the Project within thirty (30) days after receipt of such funds. SECTION 2. The City shall use all such funds for the Project. CITY OF DUBUQUE, IOWA THE CARNEGIE-STOUT PUBLIC LIBRARY BOARD OF TRUSTEES y~ Chairperson of the Board of Directors f 102808ba1 RESOLUTION NO. 386-08 REJECTING THE CONTRACT BIDS PROPOSALS FOR CONTRACT NO. 6 AND CONTRACT NO. 8 FOR THE CARNEGIE-STOUT PUBLIC LIBRARY RENOVATION PROJECT AND ORDERING THAT CONTRACT NO. 6 AND CONTRACT NO. 8 BE RE-ADVERTISED FOR BIDS Whereas, sealed bids were submitted by contractors for the Carnegie- Stout Public Library Renovation Project, pursuant to Resolution No. and notice to bidders published in the Telegraph Herald, a newspaper published in the City of Dubuque, Iowa, on the 5t" day of September, 2008; and Whereas, the sealed bids were opened and read on the 7t" day of October, 2008; and Whereas, the City Council has determined that all of the bids received for the Carnegie-Stout Public Library Renovation Project, Contracts No. 6 and Contracts No. 8 should be rejected. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. All of the bids received for the Carnegie-Stout Public Library Renovation Project Contracts No. 6 and Contracts No. 8 are hereby rejected. Section 2. The City Treasurer is authorized and instructed to return the bid deposits of the bidders for Contracts No. 6 and Contracts No. 8. Section 3. The City Clerk is hereby directed to re-advertise for bids for Contracts No. 6 and Contracts No. 8 of the Carnegie-Stout Public Library Renovation Project. Passed, adopted and approved this 20th day of October, 2008 Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk City of Dubuque Library Renovation Pledges Receivable 8127/08 Estimated Annual Pledge Payments Pledge Term Total Pledge FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 1 Year 57,051 57,051 - - - - 2 Year 7,750 3,875 3,875 - - - 3 Year 66,852 22,284 22,284 22,284 - - 4 Year 30,075 7,519 7,519 7,519 7,519 5 Year 566,850 113,370 113,370 113,370 113,370 113,370 728,578 204,099 147,048 143,173 120,889 113,370 DURRANT` October 9, 2008 Mr. Steve Brown 400 Ice Harbor Drive City of Dubuque Dubuque, IA 52001 th 50 West 13 Street T 563.583.9131 Dubuque, IA 52001 F 563.557.9078 www.durrant.com Re: City of Dubuque CIP No. 101141 Carnegie-Stout Public Library Steve: On October 7, 2008 we received a total of twenty three bids for this project. After meeting with the City Attorney we have rejected six bids for non-compliance. The attached bid tally sheet shows all bids received including alternates. The good news is the bids received were very competitive. The total of low base bids plus other direct construction costs are below the approved budget. Our architecture recommendations are as follows: Engineering Planning • Contract No. 1 -General Construction, award to Tricon General Project Delivery Construction for the sum of $1,098,600.00. Financing • Contract No. 2 -Doors, Frames & Hardware, award to Doors, Inc. for the Interior Design sum of $85,449.00. Grat>nic Design • Contract No. 3 -Aluminum Entrances & Glazing Systems, award to Dubuque Glass Company, Inc. for the sum of $195,000.00. • Contract No. 4 -Painting and Wall Coverings, award to John C. Kaiser Co. for the sum of $108,477.00. • Contract No. 5 -Acoustical Tile Ceilings, award to Artisan Ceiling Systems, LLC for the sum of $89,700.00. • Contract No. 6 -Flooring & Tile, reject the one bid received and re-bid. • Contract No. 7 -Roofing, award to Geisler Brothers Company for the sum of $79,840.00. • Contract No. 8 -Elevator, reject the one bid received and re-bid. • Contract No. 9 -Plumbing & Fire Protection Systems, award to Modern Denver, Co piping, Inc. for the sum of $224,000.00. Des Moines, IA . Contract No. 10 - HVAC Systems, award to Geisler Brothers Co. for the Dubuque, IA sum of $999,843.00. Hiio, HI • Contract No. 11 -Test, Adjust & Balance; assign this work to Contract Honoiuiu, H~ No. 10- Geisler Brothers Co. Madison, wi • Contract No. 12 -Electrical Systems, award to Westphal & Company, Phoenix, Az Inc. for the sum of $999,550.00. St. Louis, MO Tucson, AZ ~) In addition to the base bids we also received bids for five alternates. The total of all five alternate bids is $284, 442.00. Two of the alternates bids were slightly above our estimated cost, the other three were significantly below our estimate. A decision on accepting or rejecting alternates will be made by the Library Board and administration. Durrant is pleased to be a partner in this project and look forward to its success. Sincerely, F. James Kolf, CCM, LEED®AP BID TALLY SHEET Carnegie-Stout Public Library Issue Date: September 3, 2008 Bid Date: October 7, 2008 Contract No. 1 -General Construction City of Dubuque CIP 101141 OPN Project No. 01240-B Durrant Project No. 07128.50 a ~ ti 3 a h ~`~ is ao~c1 '~°~ ~°~ o~ ~°~ eat ~°~~°y ~°~ rl ~°',o'~ o~F e~ e° ~a ,~e ~a'` 'Le pi ,~e ~a ~e J~` ~e ~~~ 0`a~ Paa 0`a~ a5 ~ ~'~e~~a~e ~'~e~o 5~a~ ~'~o~c 5Qo° ~~oa c'°° e~~a G'~~ Bidder Name, Bid Form 1A ~ P P P P~ P~ Comments Tricon General Construction Y 1 Y I $1,098,600.00 $3,520.00 I $15,100.00 $5,800.00 Maryville Construction Co. Inc. Y 1 Y $1,176,000.00 $2,000.00 I $10,000.00 $2,360.00 Conlon Construction Co.. Y 1 Y $1,500,000.00 $2,800.00 $14,000.00 $13,700.00 KlauerConstructionCompany Y 1 Y I $1,981,099.00 $11,444.00 $3,152.00 $12,000.00 Contract No. 2 -Doors, Frames and Hardware (supply only) a ^ ti 3 rx 5 '`0 a i`'~ .~°~ °' c °' a~ o' ~ e5 °' o' ~ o~~ eta o°J \a ~~,ati° ,`e~~~e ,`e \a ~~ oo~cl ~~\`o'r .a~ Paa \a0 5 ~ e~ca~e e~~a'~a+~ ~~a ~'c ~°a 5e° Ica 5~~ Bidder Name, Bid Form 1A ~ ~ ~a P~ P~ ~ P~`e ~~ Pie P~`e Comments Kendell Brickson-Shaw Y 1 Y $57,059.00 BID REJECTED, NOT COMPLETE Sections 08110, 08210 & 08710 Doors Inc. Davenport Y 1 Y $85,449.00 $1,500.00 Check for Security Contract No. 3 -Aluminum Entrances, Skylights & Glazing Systems a ~ ti ~ rx h ~`~ as J~~,1 '~°~ ~°~~o~ ~°~~za~ ~°~~io~ ~°~~r1 ~°',~\'~ o~~ aec 5e° ~~i1 awe era atie 0 ~e .a do ~ ~e ~.A 0`a~ Pa 0`a Qjaye P~et~ ~\ P~e~o 0~a~ P~e~c 0Qe° P~e`aa Leo P~e`ca ~`~~ Bidder Name, Bid Form 1A Comments Zephyr Aluminum Products, Inc. Y 1 Y $126,500.00 BID REJECTED, NOT COMPLETE $139,500.00 Exclude anti-reflective coating for glass GL2 Dubuque Glass Company, Inc. Y 1 Y $195,000.00 I $100,000.00 P:\Projecis\07128.50 -Carnegie-Stout Renovations-CM\WP\MISC\Bid Tally BID TALLY SHEET City of Dubuque CIP 101141 Carnegie-Stout Public Library OPN Project No. 01240-B Issue Date: September 3, 2008 Durrant Project No. 07128.50 Bid Date: October 7, 2008 Contract No. 4 -Painting and Wall Coverings ~~ ~ tia ~. ti ~ ~ 5 ~ h as Ji. ,~o ~°•~o~ ~°'~ea ~°'~'le ~°'~,c1 ~o',~\~ F°~~ aae~ Leo ~~a `~a~e\e~a Katie ~~~ oa`e eG~a ~a.~e eoJ ca,~e~~`~A ~~a P ~~a a5 \,~e ~ \,~e~ ~~a \,~e~ ~Q \, e~ 5 \,~e~ 5 Bidder Name, Bid Form 1A ~ P P P P P Comments John C. Kaiser Co. N 1 Y $108,477.00 $896.00 Contract No. 5 -Acoustical Tile Ceilings 0 ti`d~ '` r1r ~ b h '` as ai~~ ~o ~°' °~ ~°' eat ~o• ~e5 ~°' ,~ ~o• r~ °~~ ec e° .a ~e ,ate ~e 0~ 'LZ ~~a .~e ~~` ,~z ~~~ ~ as 5 0 ca ~e ca ~~ ca o° ca ec ca .~~ ~~i1 Q, ~~a a5e \~e~ ~ ~tie~ ~tia \,~e~ 0Q \~e~ 5 \~e~ 5 Bidder Name, Bid Form 1 A ~ P P P P P Comments Artisan Ceiling Systems, LLC Y 1 Y $89,700.00 $2,400.00 Austad & Son, Inc. Y 1 Y $116,300.00 $2,300.00 Sullivan Brothers, Inc. Y 1 Y $119,603.00 $2,701.00 Contract No. 6 -Flooring & Tile a ~ ti ~ ~ h \aF°~~ Paae~ \a~eo ~ ~~a e`ca,`e~e~a e`~a.~~ag `aa~e e~\a ~~a~5eo~ `ca.,e~~~~~O Bidder Name, Bid Form 1 A ~ ~ 0a P~ P~ ~' P~`e 5Q Pie P~`e Comments Does not include marble for Stair 120 or Floor Show Companies Y 1 Y $227,340.00 $5,240.00 BID REJECTED, WILL RE-BID Reference Desk 217 or marble repair. Marble cleaning at $49.00 hr. P:\Projects\07128.50 -Carnegie-Stout Renovations-CM\WP\MISC\Bid Tally BID TALLY SHEET Carnegie-Stout Public Library Issue Date: September 3, 2008 Bid Date: October 7, 2008 Contract No. 7 -Roofing Bidder Name, Bid Form 1A Giese Roofing Co. N Geisler Brothers Company N Jim Giese Commercial RooTing Y Contract No. 8 -Elevator 0`a~ Paa 0`a~ a5 Q' ~'~e~ca~e ~'~e~~ `~~~ ~'~e~c `~Qe° ~tie~~a ~'eo ~'~e~~a ~'~~ ~ P P P P P 1 Y $78,337.00 BID REJECTED, NOT COMPLETE 1 Y $79,840.00 1 Y $104,500.00 City of Dubuque CIP 101141 OPN Project No. 01240-B Durrant Project No. 07128.50 Comments -$8,500.00 Bid is not signed. Sections 075423 & 076200. (missing 024119) -$13,274.00 -$9,265.00 Voluntary Alt. to leave existing coping (- $12,000.00) as oc '~° ~°~tio~ ~°~~ea ~°~~~e~ ~°~~'c1 ~°'.°w Q°~~ aaec sec ~~a ca~e~ea ca~ea~ came e~~a c`~~e e°~ ~,~e~~~~0 ~~a Q~ ~~a 2~' \,~e~ ~ \~e~ ~~ ~tie~ 0Q \~e~ 5 \~e~c 5 Bidder Name, Bid Form 1A ~ P P P P P Comments Clarifications to bid: Hoistway size and pit need Schindler Elevator Corp. Y 1 Y $142,000.00 BID REJECTED, WILL RE-BID to be increased. Control closet must be at the top landing adjacent to hoistway. Voluntary alt. deduct $53,000.00 for dual jack holeless. Contract No. 9 -Plumbing & Fire Protection Systems ~~ ~ ~~ ~ ti~ ~ ~ h as Ji\ '~° ~°~~o~ ~°~~e'~ ~°~~tie° t'°~~'cl ~°'.°'~ ~°~~ aaec Leo ~~a ca~e~ea c`~~e ~~~ cage e~~a c`~~e e°J c~,~e~~~.A ~~a p• ~\a ~~5 P,~e~ ~ P,~e~ ~~a Piet ~Q P~e~ 5 Pei 5 Bidder Name, Bid Form 1A Comments MMC Mechanical Contractors, Inc. N 1 Y $94,800.00 $2,600.00 BID REJECTED, NOT COMPLETE Bid not signed. Sprinkler Work Not Included Modern Piping, Inc. Y 1 Y $224,000.00 I $1,200.00 Contract No. 10 - HVAC Systems a ~ ti 3 tx ~ ~.~ a~ Jc~ ,~°'~ ~°'~o~ ~o `eat ~o'\~e5 ~o~`,~ ~°',c,~ ~°~~ aaec Leo ~\a a~e\eaa c,~~e ~,~0 c,~tie e~.a cake e°j ca~e~~~.A Bidder Name, Bid Form 1 A ~\a P ~\a ~~oe P~e`c ~ Pie` ~~a Pie` ~~ P~e` ~ Pie` ~ Comments Geisler Brothers Co. Y I 1 Y $999,843.00 I $2,921.00 ~ $1,559.00 Giese Sheet Metal Co. Y I 1 Y $1,168,800.00 $950.00 $3,950.00 P:\Projects\07128.50 -Carnegie-Stout Renovations-CM\WP\MISC\Bid Tally BID TALLY SHEET Carnegie-Stout Public Library Issue Date: September 3, 2008 Bid Date: October 7, 2008 Contract No. 11 -Test, Adjust and Balance ~~ aaa ono a~C° ~°',~o~ ~°'`ea~ ~°~~;~e5 ~o'`\~ ~o''c` o e z ~e as tie Q> ~o .a ~e ~ ,~e ~.~ ~`aF Paa ~\a5 ay 0 \~e`aa~e \~e`c ~~ ~ \~°`~ ~Qeo \~e~~a Leo \~o`aa ~~~ Bidder Name, Bid Form 1 A ~ P P P P P ASSIGN WORK TO CONTRACT #10 Contract No. 12 -Electrical Systems City of Dubuque CIP 101141 OPN Project No. 01240-B Durrant Project No. 07128.50 Comments ~~ ~ ~~ ~ ti ~ 3 ~ h ~~ caa °~~~ ado ~°'~°~ ~°'~ca ~°'~"~z~ ~°' ~q ~°',~~' ~° aa° 6e ~. ~a~e~ea awe ~,~~ awe ~.a a~z °o~ a.~e ~~.~ 0~a P 0~a a5o ~~e~ ~ \~e~~ ~~a ego Q° o~0 0° ego ~~ Bidder Name, Bid Form 1 A ~ P P P~' ~' P` P~` Comments Westphal & Company, Inc. I Y 1 Y $999,550.00 I $1,420.00 $3,200.00 I $52,960.00 Giese SM Co. Electrical Division I Y 1 Y $1,177,600.00 $4,092.00 $6,247.00 $66,457.00 Contract No. -Combination Bids 0 ~a ~` ti 3 ~ h `~ caa oJ~~~ ado ~°~~o~ ~°~~ea~ ~°~~wey ~°~ ~~ ~°'.c~ F° ae 5e ~. awe °~a a~° ,~0 awe ~~a awe °~~` a.~e a~.~ Q,\a Pa ~~a a5m \~e~c ~ \~e~~ g,~a \~o~a r'Qe \~o~~ 0° \~e~a g`F List Contracts Bidder Name, Bid Form 1A ~ P P P P P Included THE CITY OF ~j U~ 1-~ Masterpiece on the Mississippi BARRY LINDA CITY ATTORN To: Ken TeKippe Finance Director DATE: October 1, 2008 1,.1 1 V 1 1 1 1 V ~ t./ RE: Purchase of Curtis Collection by Dubuque Cultural Preservation Cammittee The Dubuque Cultural Preservation Committee has purchased the Curtis Collection for $500,000.00. The Committee also purchased the case in which the collection is held for $1,750.00. I am delivering the two (2) checks to you today from the Committee in the amounts of $500,000.00. and $1,750.00.. Also attached is a copy of the executed Bill of Sale. I have talked to Budget Director Jenny Larson about these two checks. They should be credited to the Library Renovation Fund. cc: Jenny Larson, Budget Director Susan Henricks, Library Director Jean Nachtman, Assistant Finance Director F: \USERS\tsteckle\Lind ahliMemoslTeKippe_CurtisCollection Purchase_ 100108. doc OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001-6944 TELEPHONE (563) 583-4113 / FAx (563) 583-1040 / EMAIt_ balesq@cityofdubuque.org THE IOWA STATE BAR ASSOCIATION Official Form No. 117 Brian J. Kane FORTHE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER ', ~T:t?{, o r ~ BILL OF SALE y , .? ~O ,3`r f~CLeAr For the consideration of $500,000.00 Dollar(s) and other valuable consideration, Dub~~~ue Carnegie Stout Public Library, by and through its Board offrustee~"Seller") does hereby self, transfer and assign to and the City of Dubuque, lowa Dubuque Cultural Preservation Committee, an Iowa general parknershif("Buyer") the following described personal property located in the City of Dubuque, Dubuque County, State of Iowa The North American Indian, by Edward S. Curtis, 1907-1930, consisting of 20 illustrated volumes of ethnographic text and over 720 large -format photogravures -complete set of both volumes and portfolios (the "Curtis Collection"), pursuant to that certain Agreement for Purchase dated August ~~ , 2008 by and between Seller and Buyer. Seller hereby covenants with Buyer that Seller fs the owner of*~~~~4~`o~~c~'~lel~4y, that Seller has good and laevful authority to sell, transfer, and assign thd`s~r e and that the ~Qie is free and clear of ail liens, security interests and encumbrances except as may be above stated; and Seiler covenants io warrant and defendt;;~)~;?fg~6tjy against the lawful claims of ail persons except as may be above stateSELLER HEREBY SELLS, TRANSFERS AND ASSIGNS IN "AS IS" CONDITION. ?GL~.)vli~Afl2ti~rX iK~I~1Cl~€.D~r~~C?~t~1~1~.C~C~i~CXdf~C~X6K~QXY.~C X~~~C14>?~f~C~Y~~X ~XP~~~C~C~RI~ ~ hV~XXXXXXXXX~CXXXXX~(XXXY~CXXXYX~XX~CXXXXX)CXXXX group, or or on be al o any person or Indirectl Irecti ot ctin t th Ff ~v - - - lX~~~~X- ~~ ~~~ ~: ~J , y, y g, ey are n a r y R CAI uyers and Sel ers eac ce i ta B I TI I entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, "Specially Designated National and Blocked Person" or any other banned or blocked person, entity, nation or transaction pursuant to any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such person, group, entity or nation. Each party trereby agrees io defend, indemnify and hold harmless the other party from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney's fees and costs) arising from or related to my breach of the foregoing certification. Words and phrases herein, including acknowledgement hereof, shall be e ~ nstrued as in the singular or plural number, and as the artner t t l th di I i ~ ~ ti p ng to e con en owa genera ttee, an appropriate gender, accor ural Preservation C~{rim . Dubuqu p Dated: August ~~ , 2008 1 .~~°;-'~^--i-.-~ Dub~.rque Carnegie tout Pu tc Lt rary Boar o Trustees Bar s n orzte rapt sentative By its authorized representative (Seller) City of Diz}iu e, Lqq`wa (~~ *the Curtis Collection =~ BY its authorized representative STATE OF COUNTY OF This instrurneni was acknowledged before me on . by. ,Notary Public STATE OF „COUNTY OF This instrumenk was acknowledged before me on by as of ,Notary Public ©The Iowa State Bar Association 2008 117 BILL OF SALE tOWA00CS Revised January 2008 Dub. Cultural Preservation Committee 2625 NW Arterial Dubuque, IA 52002 ~ ; P.4Y TO TFfE ORDER OF ~ L 5 / 004_ ~~~ i ~~ d5-22651739 DATE . DOLLAR~~S® L+ I ~`~m ~~ REMIEI~ A.NK ~~ ' _ Dubuque, Iowa 5200#-0420 NlEmto aR K ~~4 7,:.~~- rm ~.0?39226.52® 90~~8453~i° Dub. Cultural Preservation Committee 262SNW Arterial Dubuque, IA 52002 PAY TO TfE ORDER OF 1 ti / ~REMIER BANK 0003 c7n y q ~ ~ 45-2265/739 - DATE ` ~ ~ J- dX tY~{~~ - ,.-- d~ I $ `~"Qc~, d?~? ~ ~,f~„~//,f'.,,-.-- s` DOLLARS Dubuque, Ionia 52004-0420 M, ,~~D ~i00? 39 2 265 2~: 90 ~ ~8~+53i~° - Page 1 of 1 Tracey Stecklein - Re: TeKippe_CurtisCollectionPurchase_100108 From: Jenny Larson To: Stecklein, Tracey Date: 10/2/2008 10:05 AM Subject: Re: TeKippe_CurtisCollectionPurchase_100108 CC: Nachtman, Jean; TeKppe, Ken 1001141-53102 »> Tracey Stecklein 10/1/2008 4:47 PM »> Jenny: The attached memo to Ken TeKippe is one that Barry dictated for me to type. Barry is currently out of the office right now, however, he is going to call and provide me w/ the amount of the second check so I can insert it into this memo. My question to you is regarding the final paragraph of this memo, in which Barry states that he talked w/ you and that the money should be credited to the "Library Renovation Fund." I'm not sure if "fund" is the correct #erm. In any case, I was attempting to find out that number so I could also insert that into the memo. However, since you are out of the office for the rest of the day, could you please provide Ken or Jean Nachtman a call at your earliest convenience and provide them with that number. Thank you. Tracey StectcX.e.%w City of Dubuque Legal Department Suite 330, Harbor View Place 300 Main Street Dubuque, IA 52001-6944 Phone: 563.583.4113 Fax: 563.583.1040 fiiea/C:\Documents and Settings\tsteckle\Local Settings\Temp\XPgrpwise\48E49CE3DBQ DODBQ PO... 10/2/2008