PEG Capital Grant Expenditure RequestTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: PEG Capital Grant Expenditure Request
DATE: November 13, 2008
Cable TV Coordinator Craig Nowack is recommending approval of the Cable TV Tele-
Programming Commission recommendation for funding from the Public, Educational,
and Government (PEG) Capital Grant for Access Equipment and Facilities in the
amount of $39,000 for Dubuque Community Schools for new cameras for The Forum
board room where school board meeting telecasts originate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Craig Nowack, Cable TV Coordinator
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
MEMORNADUM
TO: Michael C. Van Milligen, City Manager
FROM: Craig Nowack, Cable TV Coordinator
DATE: November 13, 2008
RE: PEG Capital Grant Expenditure Request 2007
INTRODUCTION
The purpose of this memorandum is to forward a recommendation from the Cable TV Tele-
Programming Commission to approve a request for funding from the Capital Grant for Access
Equipment and Facilities.
BACKGROUND
The Capital Grant for Access Equipment and Facilities created by the cable franchise
agreement that went into effect on June 5, 2005, began FY09 with a balance of $307,680.
Quarterly adjustments and interest have added $14,800 so far this fiscal year. Currently there is
a balance to be awarded of $188,382.
At its meeting yesterday, the Commission approved a request for funding from Dubuque
Community Schools for $39,000 for new cameras for The Forum board room where school
board meeting telecasts originate. Three of the cameras will be mounted on the walls and
controlled remotely; one camera will be mounted on a tripod and will be available for other
projects for school district Channel 19.
The grant application for this request is attached.
RECOMMENDED ACTION
I respectfully request that the Commission's recommendation for this request be forwarded to
the City Council to receive, file, and approve. Thank you.
cc: Randy Gehl, Public Information Officer
THE CTTY OF
DUB E
Masterpiece on the Mississippi
CAPITAL GRANT FOR ACCESS EQUIPMENT & FACILITIES
REQUEST FOR FUNDING
Please type 8 send to:
Cable N Coordinator
City Hall Annex
1300 Main Street
Dubuque,lA 52001
563-589-4181
563-589-4299 fax Date: October 24, 2008
Name of Organization or Group: Dubuque Community Schools
Contact Person: Gary Olsen, Media Developer, Dubuque Community Schools
Mailing Address: (Street) 2300 Chaney Road
(City, State, Zip) Dubuque, IA 52001
Phone: 5635523032
Fax: 563-552-3035
E-mail: golsen@dubuque.k12.ia.us
Describe your request and intended uses:
These are the final pieces to the Forum Boardroom cablecast upgrade. Three
robotically controlled Hitachi single chip cameras are to be replaced by three 3-
chip high-definition cameras. The cameras will work with existing robotic controls
which are in excellent shape. In addition, this proposal calls for a fourth camera
to be used as a floor camera as well as an ENG camera when not in use in the
Boardroom. The Sony HVRZ7U is a solid state high-definition camcorder. It will
work with an existing tripod for which we need to purchase a dolly for studio use,
rear camera controls, battery charger and memory for the camera, battery
charger and memory for the camera. And finally, this proposal calls for an
upgrade to the Sony Anycast Station to make it compatible with the new high-def
cameras.
Please list the item(s) you are requesting and the cost for each. Attach at
least one estimate/quote from a vendor:
Equipment Quotation for Hitachi Cameras from ECS #92508-55-RL 09/25/08 is
for the three Hitachi cameras and the Sony Anycast upgrade $31,304
Equipment Quotation for Additional camera, battery, battery charger, rear lens
controls, 16 GB flash card (memory) and tripod dolly from ECS #91708-83-RL is
7 223
$38,527
Total
Describe how the Dubuque community will benefit from this request:
What this will do for us is provide high quality video for cablecasting meetings,
workshops, distant learning opportunities, and emergency cablecasts when the
need arises. This upgrade will make our facility perfect for televised
conferences, speeches, panel discussions, debates, and what have you. The fact
that it is located on the city's near West End with ample parking available is a
plus.
~'~"
Applicant signature
October 24, 2008
Date
ECS, rN~
ELECTRONIC COMMUNICATION SYSTEMS
5665 Tremont Ave. * Davenport Iowa * 52807
Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com
mauu~y ~+uu~caa
Gary Olsen
Dubuque Community Schools
2300 Chaney Rd
Dubuque, IA 52001-3095
563-552-3032 563-552-3026
Equipment Quotation
Client Copy
92508-55-RL
Quotation Date: 09/25/2008
Valid Through: 11/06/2008
Page: 1
snipping P-aaress
Gary Olsen
Dubuque Community Schools-Forum
2300 Chaney Rd
Dubuque, IA 52001-3095
Qt y Model No. Mfg Description Sell Ea Sell Ext
1 Cables, connectors, hardware, etc. 150.00 150.00
1 Installation of new cameras into existing system including new HD-SDI cabling 650.00 650.00
3 45601-C1 Hitachi AC adapter 53.00 159.00
3 HV-HD30 Hitachi 3 chip HD color copystand camera 6150.00 18450.00
3 T16X5.5DAR11 Hitachi 16X motorized zoom lens 2025.00 6075.00
2 BKAW590 Sony Sony HDSDI Interface Module for the AWSG500 Anycast 2910.00 5820.00
Station
Equipment List Equipment Sell Custom Labor City Tax State Tax
$37,585.00 $30,504.00 $150.00 $650.00 $0.00 $0.00
Shipping Terms F.O.B. Customer # Bid Total
$0.00 30 Origin 3317 $31,304.00
Notes
Revised 10-7-08
Cameras outputs an SDI or HDSDI digital or component analog signal and requires a switcher to accommodate same.
Submitted By: Lawrence, Rex
Accepted By:
Extension: 4352
P.O. #:
f
E1.~7, INC.
ELECTRONIC COMMUNICATION SYSTEMS
5665 Tremont Ave. * Davenport Iowa * 52807
Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com
Equipment Quotation
Client Copy
91708-83-RL
Quotation Date: 09/17/2008
Valid Through: 11/01/2008
Page: 1
mamng p-aaress
Gary Olsen
Dubuque Community Schools
2300 Chaney Rd
Dubuque, IA 52001-3095
563-552-3032 563-552-3026
snipping p-aaress
Gary Olsen
Dubuque Community Schools-Forum
2300 Chaney Rd
Dubuque, IA 52001-3095
Qty Model No. Mf Description Sell Ea Sell Ext
1 391 Miller Lightweight camera dolly 501bs capacity 525.00 525.00
1 SDCFX4016G901 Sandisk 16GB compact flash card 338.00 338.00
1 ACVQL1 BP Sony Quad Battery Charger
1 HVRZ7U Sony 10801 HDV Camcorder
2 NPF970 Sony Con battery (15 hour)
1 VZ-ROCK Varizoom rear lens control
Equipment List Equipment Sell Custom
$8,968.07 $7,223.00
Shipping Terms F.O.B.
$0.00 30 Origin
Notes
Revised 8-15-08
16 GB Flash not available from Sony at this time. T
403.00 403.00
5525.00 5525.00
106.00 212.00
220.00 220.00
Labor City Tax State Tax
$0.00 $0.00
Customer # Bid Total
3317 $7,223.00
Submitted By: Lawrence, Rex
Accepted By:
Extension: 4352
P.O. #:
S
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
This Capital Grant for Access Equipment and Facilities Award Agreement
(the Agreement), dated for references purposes the ~ day of ~~„~rnhe-;
20~, is made and entered into by and between the City of Dubuque, Iowa
(City) and Dubuque Community School District (School District).
Whereas, Section 6 (b) of the Cable Franchise Agreement between the
City of Dubuque, Iowa and MCC Iowa, LLC, dated June 5, 2005, provides for a
Capital Grant for Access Equipment and Facilities for capital support for PEG
and I-Net use; and
Whereas, School District has submitted a Grant Application; and
Whereas, City has approved the Grant Application, on the terms and
conditions set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND
SCHOOL DISTRICT AS FOLLOWS:
1. City hereby awards a grant to School District in the amount of
$39,000.00 (the Grant) for its facility at The Forum.
2. The Grant shall be used solely for the purpose(s) described in
School District's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. School District shall name City as a Loss Payee under School
District's property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital
Grant fund.
5. All equipment and facilities purchased with the Grant shall be used
solely for non-commercial purposes.
6. School District shall produce a minimum of 30 minutes of
programming at The Forum per quarter of the calendar year to air on the
educational access channel reserved for School District.
~ '-
7. All programming produced by School District shall air on the
channel reserved for School District.
8. Failure by School District to abide by the terms and conditions of
this Agreement may result in forfeiture of the equipment and facilities purchased
with the Grant. City shall provide written notice to School District of any such
failure and School District shall have thirty (30) days in which to correct such
failure. In the event School District fails to cure such failure within such thirty (30)
day period, School District shall within ten (10) days thereafter return all
equipment and facilities purchased with the Grant and the balance of any Grant
funds remaining to City.
CITY OF DUBUQUE, IOWA
By: ~.
Mich el C. an Milligen
City Manager
Date: ~~~~ 3~V/
DUBUQUE COMMUNITY SCHOOL DISTRICT
By:
Its: ~~~ s i d~Y~-t~
Date: f ~ - ~' -d ~