Amended & Restated FY09 Annual Action Plan - Amendment 3THE CTTY OF DU~UgU@
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Amended and Restated FY09 Annual Action Plan -Amendment 3
DATE: November 20, 2008
Housing and Community Development Department Director David Harris is
recommending approval of the Amended and Restated Fiscal Year 2009 Community
Development Block Grant Annual Action Plan -Amendment #3. These changes will
allow CDBG funds to be used to meet citizen needs and facilitate the timely expenditure
of funds, as required by the U.S. Department of Housing and Urban Development.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
~xECrrYOF .Dubuque
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DUB E u-~~,
Masterpiece on the Mississippi
s
2007
TO: Michael~n Milligen, City Manager
FROM: David H~ s, Housing and Community Development
SUBJECT: Amended and Restated FY 09 Annual Action Plan- Amendment 3
DATE: November 19, 2008
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an Amended and Restated FY 09 Annual Action Plan
Amendment 3 for the City's Community Development Block Grant (CDBG)
program. This is a draft pending final Community Development Advisory
Commission review and approval at their meeting on Thursday, November 20th
at 5 pm.
BACKGROUND
Housing and Urban Development (HUD) regulations require that each year a city
must prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The
Annual Plan is adopted following a public participation process that includes a
published notice, a public comment period, and a public hearing. A city must follow
its adopted plan as it expends entitlement funds. If its revenues or activities change,
the city must amend. This requirement applies to plans for previous years as well as
the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2009. Since the
funds from FY 2008 have not been completely expended, the previously adopted
plan remains in effect unless amended to reflect the change in projects, activities or
funding needs.
DISCUSSION
The proposed amendment to the FY 2009 plan combines the allocations from the
previous year with the current program year and reprograms funds.
Attached is a summary of the funds available for reprogramming. The existing FY 09
Annual Plan allocates $1,669,214 to CDBG programs. The CDBG balance as of
July 1 2008 as per the CAPER report was $1,444,398, creating a total of
$3,113,612.
CDBG Entitlement FY 2009 1,209,427
Projected Program Income 434,595
ED Revolving Loan Funds 25,192
Prior Year CDBG Balance 1,345,319
FY08 Lump Sum Balance 99.079
Available Funds 3,113,612
The Community Development Advisory Commission held a public hearing on
November 20, 2008. At that time the Commission approved the proposed
amendment, which included carryovers and encumbrances from FY 2008 and
reallocated funding for the following significant changes:
- Reduce Rental Unit Rehabilitation by $80,000 ($90,666)
- Move $265,500 from the Five Points Building Relocation project, which was
cancelled by the developer, to the Economic Development Financial
Assistance program to provide assistance for the relocation of Sliver, a call
center located in the Technology Park, to downtown to retain and create jobs
for low/moderate income persons. ($375,000)
- Increase funding for the Multicultural Center by $170,000 ($350,000).
- Increase funding for the Neighborhood Infrastructure Improvements program
by $100,000 for additional street overlays in low/moderate income areas
($163, 046).
- A contingency of $12,363 remains.
Public notices regarding the proposed changes were published in the Telegraph
Herald, Dubuque Advertiser, and the City of Dubuque website. These notices
advised the public of the intent of the amendments and invited comment at or before
the public hearing. This initiated the 30-day public comment periods as required in
the Citizen Participation Plan.
At the public hearing, no comments were received from the public. The
Commission voted to approve the amendment and forward to the City Council.
RECOMMENDATION
It is recommended that the City Council approve the Amended and Restated FY 09
Annual Action Plan-Amendment 3 as shown in Exhibit A for the use of Community
Development Block Grant funds. These changes will allow CDBG funds to be used
to meet citizens' needs and facilitate the timely expenditure of funds as required by
HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an Amended and Restated FY 09 Annual Ac#ion
Plan- Amendment 3 for Community Development Block Grant activities.
Prepared by Aggie Tauke, Community Development Specialist
F:\USERSIATAUKE\CDBG1AnnualPlan\FY 091FY09 Amd3 Council. mvm.doc
RESOLUTION NO. 409 -2008 (409-08)
RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL
YEAR 2009 (PROGRAM YEAR 2008) ANNUAL ACTION PLAN-
AMENDMENT 3 FOR COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2008 and 2009; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended and restated plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City advertised a public comment period beginning October 17,
2008; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on November 20, 2008, and has voted to
approve said amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2007 and 2008 are
hereby rescinded and the balance of funds from these plans are incorporated into an
Amended and Restated Fiscal Year 2009 (Program Year 2008) Annual Action Plan-
Amendment 3, attached hereto as Exhibit A.
Section 2. That said Amended and Restated Fiscal Year 2009 (Program Year
2008) Annual Action Plan- Amendment 3 attached hereto as Exhibit A is hereby
approved.
Section 3. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and Plan to the U. S. Department of Housing and Urban
Development.
21st
Passed, approved and adopted this 21st day of Novmber, 2008.
Roy D. Buol, Mayor
Jeanne F. Schneider, City Clerk
F:\USERS\ATAUKE\CDBG\AnnualPlan\FY 09\09Amd3.res.doc
AMENDED AND RESTATED
FY 2009 CDBG ANNUAL ACTION PLAN
AMENDMENT 3
FY 2009
ACTION
PROJECTED SOURCES PLAN
Estimated Entitlement 1,209,427
Program Income 434,595
ED Revolving Loan Fund 25,192
Prior Year CDBG Balance 1,345,319
FY 08 Lump Sum Balance 99.079
Total Sources 3,113,612
Exhibit A
FY 2009
Housing Development Programs: Amend 3
First Time Homebuyer Program 70,000
Historic Preservation Rehab Grant 25,418
Homeowner Rehab Program 479,847
Housing Administration 61,226
Housing Code Enforcement 150,831
Housing Rehabilitation Services and Staff 345,737
Housing Trust 84,548
Lead Paint Hazard Abatement Project 90,000
Purchase/Rehab/Resale DREAMS 71,798
Rental Unit Rehabilitation 80,666
Housing Totals 1,470,071
Economic Development Programs:
Commercial/industrial Building Rehab Loans & Revolving Loan Fund 69,160
E.D. Financial Assistance Program & Revolving Loan Fund 375,000
Economic Development Totals 444,160
Neighborhood and Community Development Programs
Accessible Curb Ramps 84,162
Child Care Resource/Referral-Project Concern 9,856
Community Partnership Program (CP2)* 40,287
Dubuque Dispute Resolution Center 1,000
Dubuque Rescue Mission 4,622
Information & Referral - Project Concern 28,091
Leadership Training 2,000
Multicultural Center 350,000
Neighborhood Development Services and Staff 84,919
Neighborhood Infrastructure Improvements 163,046
Neighborhood Recreation Program 128,160
Neighborhood Support Grants 45,680
Senior Center 29,197
Washington Tool Library 16,695
Zoning Inspection/Enforcement 13.000
Neighborhood & Community Development Totals 1,000,715
Planning and Administration
CDBG Admin. Services and Staff 105,328
Finance 4,528
City Planning 76.447
Planning and Administration Totals 186,303
Contingency ~ 12.363
TOTAL CDBG 3,113,612