Iowa 32 Bike/Hike Trail Phase 2_RFPTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Professional Services for Design of the Iowa 32 Bike/Hike Trail Phase 2
Project
DATE: November 25, 2008
Leisure Services Manager Gil Spence is recommending approval to initiate the Request
for Proposals process for professional design services for the Iowa 32 Bike/Hike Trail
Phase 2 Project.
I concur with the recommendation and respectfully request Mayor and City Council
approal.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Serices Manager
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Professional Services for Design of the Iowa 32
Bike/Hike Trail Phase 2 Project
DATE: November 21, 2008
INTRODUCTION
The purpose of this memorandum is to request City Council approval to initiate the
Request for Proposals process for the professional design services for the Iowa 32
Bike/Hike Trail Phase 2 Project.
DISCUSSION
The City of Dubuque received a $200,000 Resource Enhancement and Protection
(REAP) grant from the Iowa Department of Natural Resources for phase 2 of the Iowa
32 Bike/Hike Trail. This phase will extend approximately one mile along Iowa 32 from
Kennedy Road to Plaza Drive.
Review committee members include:
Gil Spence ....................... Leisure Services Manager
Bob Fritsch ...................... Park Division Manager
Ken TeKippe .................... Finance Director
Laura Carstens ................ Planning Services Manager
Bob Schiesl ..................... Assistant City Engineer
The following schedule is proposed:
Mail to consultants December 2, 2008
Proposals due December 30, 2008
Committee review and selection January 15, 2009
Design completed May 1, 2009
ACTION STEP
The action requested is that the City Council approve the initiation of the RFP process
for the Iowa 32 Bike/Hike Trail Phase 2 design.
GDS:et
attachment
CITY OF DUBUQUE, IOWA
REQUEST FOR PROPOSALS
DESIGN SERVICES
Iowa 32 Bike/Hike Trail, Phase 2
November 20, 2008
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to provide
design services for the Iowa 32 Bike/Hike Trail, Phase 2 project.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. The City is approximately 30 square miles in area, with a population
of approximately 60,000 people. The City's annual operating and capital budget is nearly
$116 million and funds a full range of services. The City's web site is
www.cityofdubuque.org.
The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, educational and employment center for the
tri-state area. Tourism continues to be a major economic force in the community. City
government continues to work in collaboration with the private sector to promote economic
development. The job creation and unemployment numbers show that Dubuque is growing
steadily in the current economic climate. Dubuque's construction numbers reveal an even
more encouraging picture. The City has formed strong relationships with the local
business community to promote continued economic growth and success.
PROJECT SUMMARY
The project will extend approximately 1 mile along Iowa 32 (Northwest Arterial) on the
northwest side of Dubuque. The trail will begin at the intersection of Kennedy Road, and
then extend westerly as a 10-foot paved trail along the north side of the arterial to the
intersection of Plaza Drive.
Phase 2 will link to Phase 1 of the Iowa 32 Bike/Hike Trail, which was constructed in 2006.
Phase 1 is a 10-foot paved trail that extends 2 miles between Kennedy Road and the
Heritage Trail just east of the U.S. 52 intersection.
At its eastern terminus, Phase 2 of the Iowa 32 Bike/Hike Trail will also link to Marshall
Park and the Dubuque Arboretum and Botanical Gardens via on-street signed routes along
West 32nd Street and Arboretum Drive. Phase 2 will connect with Asbury Plaza at Plaza
Drive, where restaurants and other retail/service uses are available to trail users.
SCOPE OF SERVICE REQUIRED
.~ .
The scope of services for the project include:
• Design the connection of Phase 1 and Phase 2 of the trail.
• Design a 10-foot wide paved trail, meeting AASHTO standards, along the north side of
the arterial from Kennedy Road to Plaza Drive.
• Prepare bid documents.
• Review bids received.
Provide construction staking.
• Provide weekly site visits during construction.
• Site topo and utility locations will be provided by the City's GIS system.
• Assume four design meetings with Steering Committee.
INFORMATION TO BE INCLUDED IN PROPOSAL
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the manner
specified below.
LETTER OF TRANSMITTAL
Provide a letter of transmittal briefly outlining the consultant's understanding of the work
and the name, address, telephone number and fax number of the consultant's primary
contact person.
PROFILE OF FIRM
Provide general information about the consultant firm and firm's area of expertise as
regards to this RFP, including the qualifications of the project manager and other key
personnel who would be assigned to this project as follows:
(a) Name of the anticipated project manager, his or her qualifications and experience
and the names, qualifications and experience of other key personnel who would be
associated with the project.
(b) Name and location of other consulting firms that would be used by your firm in the
project; the type and approximate percentage of the work that would be performed by
each of these firms; and the names, qualifications and experience of their personnel
who would be associated with this project.
(c) Experience of the anticipated project manager and other key personnel in performing
similar architectural and engineering services.
(d) At least three references of past clients for whom your firm performed similar
architectural and engineering services. These projects must have been completed
2
within the past five years with the same project manager, sub-consultants and other
key personnel proposed for this project.
(e) Discuss the firm's ability to integrate this contract into the present workload: ~.~
SCOPE OF SERVICES
Describe the firm's approach to completing the Design. The scope of services will include,
but may not be limited to, the consultant's approach to accomplishing the tasks listed
above.
PROPOSED PROJECT SCHEDULE
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of services.
FEES AND COMPENSATION
Provide a proposed cost plus expenses budget for completion of the proposed scope of
services with cost breakdowns. Quotation of fees and compensation shall remain firm for a
period of at least 90 days from the proposed submission deadline.
Please separate the proposed budget from the other portion of the RFP submittal.
SUBMISSION REQUIREMENTS
An original plus six copies of the proposal labeled Hike/Bike Trail Feasibility Study must be
received in the Leisure Services Department, 2200 Bunker Hill Road, Dubuque, Iowa
52001 by 5:00 p.m. CDT on December 30, 2008.
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for
any loss or delay with respect to delivery of the proposals. The City of Dubuque reserves
the right to reject any and all proposals and negotiate changes with any consultant. The
City of Dubuque is not liable for the cost incurred by any consultant prior to the execution of
an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by
the consultant that are not specified in any contract. The City of Dubuque is an Equal
Opportunity Employer.
All questions and correspondence regarding this RFP should be directed to Gil Spence,
Leisure Services Manager, Leisure Services Department, 2200 Bunker Hill Road,
Dubuque, Iowa 52001, by telephone at 563-589-4263, by fax at 563-589-4391, or by email
at aspenceCcr~cityofdubuque.org.
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. Initial screening will be done by the selection committee without benefit of
3
knowing the consultant's proposed fee for services. A review of qualifying proposals will be
evaluated by a selection committee. Consultants may be invited to an interview with the
selection committee. Evaluation criteria will include the following:
• Experience and achievements of the firm.
• Qualifications and experience of principal consulting staff or project team on performing
similar projects.
• Qualifications and experience of any sub-consultants on similar projects.
• Grasp of project requirements, understanding of project scope and level of interest by
firm/consultant.
• Design approach/methodology in completing the scope of services.
• Approach to communication throughout the project.
• Ability to deliver the products in a timely manner and within budget.
• Proposed schedule to complete the project.
• Proposed cost to complete the project.
4
INSURANCE SCHEDULE C
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
1. All policies of insurance required hereunder shall be with an insurer authorized to do
business in Iowa. All insurers shall have a rating of A better in the current A.M. Best
Rating Guide.
2. All Certificates of Insurance required hereunder shall provide a thirty (30) day notice
of cancellation to the City of Dubuque, except for a ten (10) day notice for non-
payment, if cancellation is prior to the expiration date.
3. shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates
shall include copies of the following endorsements:
a) Commercial General Liability policy is primary and non-contributing.
b) Commercial General Liability additional insured endorsement.
c) Governmental Immunities Endorsement.
shall upon request, provide Certificates of Insurance for all
subcontractors and sub-sub contractors who perform work or services pursuant to
the provisions of this contract. Said certificates shall meet the insurance
requirements as required of
4. Each certificate shall be submitted to the contracting department of the City of
Dubuque.
5. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the following minimum coverage/limits or
greater if required by law or other legal agreement:
a) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence Limit $1,000,000
Fire Damage limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
1 of 2 January 2008
INSURANCE SCHEDULE C (Continued)
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
This coverage shall be written on an occurrence form, not claims made form. All
deviations or exclusions from the standard ISO commercial general liability form CG
0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97
`Designated Location (s) General Aggregate Limit' shall be included.
Governmental Immunity endorsement identical or equivalent to form attached.
Additional Insured Requirement:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers shall be named as an additional
insured on General Liability including "ongoing operations" coverage equivalent
to ISO CG 20 10 07 04.
b) Automobile $1,000,000 combined sinele limit.
c) WORKERS COMPENSATION 8~ EMPLOYERS LIABILITY
Statutory for Coverage A
Employers Liability:
Each Accident $ 100,000
Each Employee Disease $ 100,000
Policy Limit Disease $ 500,000
d) PROFESSIONAL LIABILITY $1,000,000
e) UMBRELLA/EXCESS LIABILITY
*Coverage and/or limit of liability to be determined on a case-by-case basis by
Finance Director.
Completion Checklist
^ Certificate of Liability Insurance (2 pages)
^ Designated Location(s) General Aggregate Limit CG 25 04 03 97 (2 pages)
^ Additional Insured CG 20 10 07 04
^ Governmental Immunities Endorsement
2 of 2 January 2008
ACORD~, CERTIFICATE OF LIABILITY INSURANCE 12;;;20°0; )
PRODUCER (563) 123-4567 Fax (563) 987-6543
Insurance Agency
Street Address THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Cit ST Zi Code INSURERS AFFORDING COVERAGE NAIC #
INSURED INSURER A: Insurance Com an
Company INSURER B:
$tre@t INSURER C:
INSURER D:
C].t $t Zi. COd@ INSURER E:
!_AVFRA.CFC
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD' ATEYMWVD TIVE E ~PI
RATION
ATE
LTR
INSR TYPE OF INSURANCE POLICY NUMBER D M
D
D OMITS
GENERAL LWBIUTY EACH OCCURRENCE E 1 , 000 , 000
X COMMERCIAL GENERAL LIABILITY PRE~MI3ES Ea oc~wrrence E 50 , 000
A X CLAIMS MADE %~ OCCUR MED EXP A one rson) E 5 , 000
PERSONAL 8 ADV INJURY E l r 000 r 000
GENERAL AGGREGATE $ 2 , 000 r 000
GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS - COMPlOP AGG E 1 r 000 , 000
POLICY X jECT LOC
AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT
000
1
000
X ANY AUTO (Ea acciderrt) ,
,
S
A ALL OWNED AUTOS BODILY INJURY
(Per person) E
SCHEDULED AUTOS
HIRED AUTOS BODILY INJURY
NON-0WNED AUTOS
(Per accident) E
PROPERTY DAMAGE
(Par accident) E
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT E
ANY AUTO OTHER THAN EA ACC E
AUTO ONLY AGG E
A EXCESSIUMBRELLA LIABILITY EACH OCCURREN E S 1 , OOO, 000
X OCCUR ~ CLAIMS MADE AGGREGATE S 1, 000, 000
E
DEDUCTIBLE ~e/ E
X RETENTION E 0 E
A WORKERS COMPENSATION AND
' .~ D X TORY LIMBS ER
EMPLOYERS
LIABILITY ~
y
100
000
ANY PROPRIETOR/PARTNER/EXECITTIVE ~P E.L. FACH ACCIDENT ~
E
OFFICERAdEMBER EXCLUDED? O V E.L. DISEASE - EA EMPLOYEE E 100 , 000
K yes, describe under
SPECIAL PROVISIONS belwo E.L. DISEASE -POLICY OMIT E 500 r 000
js, OTHER profe89iOna1 $1, 000 , 000
Liability
DESCRIPTION OF OPERATIONSILOCATK)NSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTfSPECIAL PROVISIONS
The City of Dubuque is an additional insured on general liability policies including ongoing b completed operations
coverage equivalent to ISO CG 2010 0704 6 CG 2037 0704. General Liability policy is primary anon-contributing. Form
CG 2504 0397 "Designated Locations" general liability aggregate limit is included. Governmental immunities endorsement
is included.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City Of Dubuque EXPIRATION DATE THEREOF, THE ISSUING INSURER MALL ENDEAVOR TO MAIL
50 West 13th $tr@et 3O DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
DubuuU@ , IA 52001
FAILURE TD DO So SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
INSURE ITS AGENTS OR REPRESENTATIVES.
AUTHORED REPRESENTATIVE
ACORD 25 (2001!08) ®ACORD CORPORATION 1988
INS025 (otoe) os AMS VMP Mortgage Solutions, Inc. (81X1)327.0545 Page 1 of 2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an
endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such
endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing
insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively
amend, extend or alter the coverage afforded by the policies listed thereon.
SPECIMEN
Schedule C
Professional
POLICY NUMBER:
COMMERCIAL GENERAL LIABILITY
CG 25040397
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED LOCATION(S)
GENERAL AGGREGATE LIMIT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Designated Location(s):
ANY AND ALL COVERED LOCATIONS
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
A. For all sums which the insured becomes legally
obligated to pay as damages caused by "occur-
rences" under COVERAGE A (SECTION I), and
for all medical expenses caused by accidents
under COVERAGE C (SECTION I), which can be
attributed only to operations at a single desig-
nated "location" shown in the Schedule above:
1. A separate Designated Location General
Aggregate Limit applies to each designated
"location", and that limit is equal to the
amount of the General Aggregate Limit
shown in the Declarations.
2. The Designated Location General Aggregate
Limit is the most we will pay for' the sum of all
damages under COVERAGE A, except dam-
ages because of "bodily injury" or "property
damage" included in the "products-completed
operations hazard", and for medical expenses
under COVERAGE C regardless of the num-
ber of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing "suits".
3. Any payments made under COVERAGE A for
damages or under COVERAGE C for medical
expenses shall reduce the Designated Loca-
tion General Aggregate Limit for that desig-
nated "location". Such payments shall not re-
duce the General Aggregate Limit shown in
the Declarations nor shall they reduce any
other Designated Location General Aggre-
gate Limit for any other designated "location"
shown in the Schedule above.
4. The limits shown in the Declarations for Each
Occurrence, Fire Damage and Medical Ex-
pense continue to apply. However, instead of
being subject to the General Aggregate Limit
shown in the Declarations, such limits will be
subject to the applicable Designated Location
General Aggregate Limit.
B. For all sums which the insured becomes IegaEly
obligated to pay as damages caused by "occur-
rences" under COVERAGE A (SECTION I), and
for all medical expenses caused by accidents
under COVERAGE C (SECTION I), which can-
not be attributed only to operations at a single
designated "location" shown in the Schedule
above:
1. Any payments made under COVERAGE A for
damages or under COVERAGE C for medical
expenses shall reduce the amount available
under the General Aggregate Limit or the
Products-Completed Operations Aggregate
Limit, whichever is applicable; and
2. Such payments shall not reduce any Desig-
nated Location c;eneral Aggregate Limit.
CG 25 04 03 97 Page 1 of 2
CG 25 04 03 97
C. When coverage for liability arising out of the
"products-completed operations hazard" is pro-
vided, any payments for damages because of
"bodily injury" or "property damage" included in
the "products-completed operations hazard" will
reduce the Products-Completed Operations Ag-
gregate Limit, and not reduce the General Ag-
gregate Limit nor the Designated Location Gen-
eral Aggregate Limit.
D. For the purposes of this endorsement, the Defi-
nitions Section is amended by the addition of
the following definition:
"Location" means premises involving the same or
connecting lots, or premises whose connection is
interrupted only by a street, roadway, waterway
or right-of-way of a railroad.
E. The provisions of Limits Of Insurance (SECTION
III) not otherwise modified by this endorsement
shall continue to apply as stipulated.
Copyright, Insurance Services Office, Inc., 1996
Page 2 of 2 CG 25 04 03 97
POLICY NUMBER:
COMMERCIAL GENERAL LIABILITY
CG ZO 10 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -OWNERS, LESSEES OR
CONTRACTORS -SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Or anization s
The City of Dubuque, including all its elected and appointed officials,
all its employees and volunteers, all its boards, commissions and/or
authorities and their board members, employees and volunteers.
Location(s) Of Covered Operations
Information re uired to com lete this Schedule, if not shown above, will be shown in the Declarations.
A. Section It -Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. I'he acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insureds) at the location(s) desig-
nated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
This insurance does not apply to "bodily injury" or
"property damage" occuring after:
1. Ail work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insureds) at the location of the
covered operations has been completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations fora princi-
pal as a part of the same project.
All terms and conditions of this policy apply unless modified by this endorsement.
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
Nonwaiver of Governmental Immunitv. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque, Iowa
as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance
shall cover only those claims not subject to the defense of governmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunitv. The City of Dubuque, Iowa shall be responsible
for asserting any defense of governmental immunity, and may do so at any time and
shall do so upon the timely written request of the insurance carrier.
4. Non-Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
SPECIMEN
1 of 1 January 2008