Town Clock Renovation ProjectTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Town Clock Renovation Project #102-1215
DATE: November 25, 2008
Leisure Services Manager Gil Spence is recommending the City Council accept the
Town Clock Renovation Project in the final contract amount of $266,063. This is
$18,836 over the bid amount, in order to change the color of the clock base, but it is
$94,467 under budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCMV/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assitant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Town Clock Renovation Project, #102-1215
DATE: November 20, 2008
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Town Clock Renovation Project.
DISCUSSION
The Town Clock Renovation Project has been completed by Klauer Construction
Company in the final contract amount of $266,063. A summary of the project costs is
as follows:
construction contract
change order #1
TOTAL
Bid Amount
$ 247,227
$ 247,227
Final Cost
$ 247,227
18,836
$ 266,063
Change order #1 changed the paint color for the base of the clock after it had been
painted and we did not like the color. The Fiscal Year 2007 C.I.P. budget contained
$195,250 and the Fiscal Year 2009 C.I.P. budget contains $200,000 for this project.
The following is a summary of the project costs:
Estimated Actual
construction contract $ 247,227 $ 247,227
contingency 117,773 18,836
design fees 30,250 34,720
TOTAL $ 395,250 $ 300,783
ACTION STEP
The action requested is that the City Council adopt the attached resolutions accepting
the improvement and setting the final cost.
GDS:et
attachments
Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO. 412-08
ACCEPTING IMPROVEMENT
WHEREAS, the contract for the Town Clock Renovation Project has been
completed and the City Manager has examined the work and filed his certificate stating that
the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the General Fund in amoung equal to the amount of his
contract, less and retained precentage provided for therein.
Passed, approved and adopted this 1st day of December, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO. 413-08
FINAL ESTIMATE
WHEREAS, the contract for the Town Clock Renovation Project has been
completed and the Engineer has submitted his final estimate showing the cost thereof
including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be $266,063,
and the said amount shall be paid from the General Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 1st day of December, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk