Five Flags Sidewalk Replacement ProjectTHE CTTY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Sidewalk And Lighting Replacement Project
CIP 1001179 -Five Flags Sidewalk Replacement
CIP 300-A76 -Main Street Historic Lights
CIP 1021608 -Downtown Street Light Replacement
CIP 1021609 -Fiber Optic Conduit -Private Sub & Misc.
CIP 2501615 -Traffic Signal Intersection Reconstruction
CIP 3001953 - FY2008 Street Construction Program
CIP 7201008 -Storm Sewer Improvements/Extensions
DATE: December 8, 2008
Dubuque
NhM~t'ical~ty
2007
Project
City Engineer Gus Psihoyos is recommending acceptance of the Five Flags Sidewalk
and Lighting Replacement Project, as completed by Portzen Construction, Inc., in the
final contract amount of $232,158.83, which is a 29% increase from the original contract
in the amount of $179,937.65. This increase was due to the replacement of the 5t" and
Locust Street traffic signals, the installation of additional conduit and related work for the
traffic signal installation at 5th and Locust Street, and the installation of additional storm
sewer to resolve a drainage problem on the north side of the building. In addition, the
traffic signals at 12th & Iowa were replaced due to favorable installation prices from the
contractor. The City supplied the equipment.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E i""~ i
~~~~®
Masterpiece on the Mississippi Zoos
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer '
DATE: December 2, 2008
SUBJECT: Five Flags Sidewalk and Lighting Replacement Project
CIP 1001179 -Five Flags Sidewalk Replacement
CIP 300-A76 -Main Street Historic Lights
CIP 1021608 -Downtown Street Light Replacement
CIP 1021609 -Fiber Optic Conduit-Private Sub & Misc. Proj.
CIP 2501615 -Traffic Signal Intersection Reconstruction
CIP 3001953 - FY2008 Street Construction Program
CIP 7201008 -Storm Sewer Improvements/Extensions
INTRODUCTION
The enclosed resolution authorizes the acceptance of the construction contract for the
Five Flags Sidewalk and Lighting Replacement Project.
BACKGROUND
The Five Flags Sidewalk and Lighting Replacement Project provided for the complete
reconstruction of the existing sidewalk and pedestrian access curb ramps with a
standard gray-colored main walk section and a brick red-stamped parkway area to
match the historic downtown sidewalk streetscape standard along the curb.
In conjunction with the sidewalk replacement, the project also included the installation of
historic street lighting along with the upgrade and replacement of traffic signalization
poles and equipment at the 5th and Locust Street intersection.
DISCUSSION
The Five Flags Sidewalk and Lighting Replacement Project was completed by Portzen
Construction, Inc. of Dubuque, Iowa, in the final contract amount of $232,158.83, which
is a 29.0% increase from the original contract in the amount of $179,937.65. This
increase was due to the replacement of the 5th and Locust Street traffic signals, the
installation of additional conduit and related work for the traffic signal installation at 5th
and Locust Street, and the installation of additional storm sewer to resolve a drainage
problem on the north side of the building. In addition, the traffic signals at 12th & Iowa
were replaced due to favorable installation prices from the contractor. The City supplied
the equipment.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $232,158.83 to Portzen Construction, Inc. for the Five Flags
Sidewalk and Lighting Replacement Project.
BUDGET IMPACT
The estimate of final costs for the Five Flags Sidewalk and Lighting Replacement
Project is summarized as follows:
Construction (Sidewalks and Lighting)
Bid Alternate (Traffic Signal Installation)
Historic Street Light Fixtures (City Provided)
Total Project Cost
Bid Award
$173,667.65
6,270.00
22,000.00
$201,937.65 $248,746.83
Final
$219,618.83
12,540.00
16, 588.00
The final costs for the Traffic Signal Installation include the additional traffic signal
installation at 12t" & Iowa Streets.
The contract to Portzen Construction, Inc. included the construction cost for sidewalks
and lighting and the bid alternate for traffic signals. This installation cost from the
contractor amounts to $232,158.83.
The project funding summary is as follows:
CIP No. Fund Descriation
1001179 Five Flags Sidewalk Replacement
300-A76 Main Street Historic Lights
1021608 Downtown Street Light Replacement
2501615 Traffic Signal Intersection Reconstruction
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects
3001953 FY 2008 Street Construction Program
7201008 Storm Sewer Improvements/Extensions
Total Project Funding
$139,850.52
16, 588.00
25,124.65
23, 356.96
5,179.30
36,147.50
2,500.00
$248,746.93
ACTION TO BE TAKEN
The City Council is requested to adopt the attached
improvements and to authorize the payment of the contrac
Portzen Construction, Inc. for the Five Flags Sidewalk
Project.
Prepared by Robert Schiesl, Assistant City Engineer
Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Gil Spence, Leisure Services Manager
David Ness, Civil Engineer
resolution to accept the
t amount of $232,158.83 to
and Lighting Replacement
RESOLUTION NO. 423-08
ACCEPTING THE FIVE FLAGS SIDEWALK AND LIGHTING REPLACEMENT
PROJECT AND AUTHORIZING TFfE PAYMENT OF THE CONTRACT
AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Five Flags Sidewalk and
Lighting Replacement Project (the Project) has been completed and the City Engineer
has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Five Flags Sidewalk Replacement Fund, Main Street Historic Lights Fund,
Downtown Street Light Replacement Fund, Traffic Signal Intersection Reconstruction
Fund, Fiber Optic Conduit-Private Sub & Misc. Projects Fund, FY 2008 Street
Construction Program Fund and Storm Sewer Improvements Fund appropriation for the
contract amount of $232,158.83 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 15th day of December, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FIVE
FLAGS SIDEWALK AND LIGHTING REPLACEMENT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Five Flags Sidewalk and Lighting Replacement Project, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $248,746.83.
Dated this 15th day of December, 2008.
City Engineer
Filed in the office of the City Clerk on the 15th day of December, 2008.
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: December 2, 2008
PROJECT NAME: FIVE FLAGS SIDEWALK AND LIGHTING
REPLACEMENT PROJECT - 2007
CONTRACTOR: Porizen Construction, Inc. CONTRACT AMOUNT: $179,937.66
NED
Y AMO
UNIT UNIT COST (
BID ITEM DESCRIPTION TO DATE TO DATE
[?EMOLITION 8 REIVIOYAL
t PC Concrete Sidewalk Remove & Dispose SF $ 1.25 9246.9 $ 11,558.59
2 PC Concrete Pavement, Remove & Dispose SF $ 1.00 422.5 $ 422.50
3 PC Concrete Curb and Gutter, Remove & Dispose LF $ 2.00 783.0 $ 1,566.00
a Existing SVeet Light, Remove & Salvage Each $ 600.00 5.0 $ 3,000.00
5 Traffic Signal Pole & Head Remove & Salvage Each $ 600.00 8.0 $ 4,800.00
6 Traffic Controller Remove 8 Salvage Each $ 1,200.00 1.0 $ 1,200.00
7 Tree Removal Each $ 200.Oi1 5.0 $ 1,000.00
e Existing Tree Grates Remove & Salvage Each $ 800.00 9.0 $ 7,200.00
EXCAVAT[QN & STONE
9 Backfill, Limestone
Ton
3
7.50
$
-
10 Graded Stone Base, 3/4" Ton S 15.00 270.60 $ 4,059.00
PAVEMENT`
tt HMA 300k Surface Course, 1/2" (PG 64-22) Ton $ 110.00 16.49 $ 1,813.90
t2 PC Concrete Curb and Gutter, 2.5', Construct LF $ 25.00 813.50 $ 20,337.50
13 PC Concrete Sidewalk 4"Integral Brick Red, 4' Wide Stamped SF $ 10.50 936.00 $ 9,828.00
14 PC Concrete Sidewalk 4"Integral Brick Red, 5' Wide Stamped SF $ 10.50 2070.00 $ 21,735.00
15 PC Concrete Sidewalk 6" Integral Brick Red, 5' Wide Stamped SF $ 10.75 166.25 $ 1,787.19
16 PC Concrete Sidewalk, 4" Standard Gray, Broom Finish SF $ 6.40 5110.23 $ 32,705.47
t7 PC Concrete Sidewalk, 6" Standard Gray, Broom Finish SF $ 6.75 586.39 $ 3,958.13
18 PC Concrete Driveway, 7" Standard Gray, Broom Finish SF $ 6.95 378.00 $ 2,627.10
19 PC Concrete Access Ramp Detectable Each $ 275.00 3.00 $ 825.00
Et,ECTRICAL - LIGHTING
20 Historic SVeet Light Installation w/ Precast Concrete Foundation Each $ 925.00 6.0 $ 5,550.00
21 Historic Intersection Street Light Installation w/ Precast Conc Founda Each $ 1,050.00 2.00 $ 2,100.00
22 Relocated Street Light Installation w/Precast Conc. Foundation Each $ 1,100.00 2.00 $ 2,200.00
23 Lighting Cabinet Installation w/Precast Concrete Foundation Each $ 1,125.00 1.00 $ 1,125.00
24 2" SCH 40 PVC, Trenched LF $ 7.25 1134.0 $ 8,221.50
25 Electrical Cable, #10 XHHW LF $ 1.30 1465.0 $ 1,904.50
26 Electrical Cable, #8 XHHW LF $ 1.60 1205.0 $ 1,928.00
27 Electrical Cable, #6 XHHW LF $ 1.50 3829.0 $ 5,743.50
28 Pull Box, Standard Gray 11"x18" Each $ 525.00 1.0 $ 525.00
TftAFFtC SIGNALS
29 Traffic Signal Pedestal -Precast Foundation, New Each $ 825.00 8.00 $ 6,600.00
3o Traffic Control Cabinet -Precast Concrete Foundation Each $ 1,250.00 2.00 $ 2,500.00
3t 2" SCH 40 PVC, Trenched LF $ 9.00 651.50 $ 5,863.50
32 2" HDPE Conduit, Bored LF $ 17.00 370.00 $ 6,290.00
33 4" SCH 40 PVC, Trenched LF $ 9.80 106.50 $ 1,043.70
34 4" HDPE Conduit, Bored LF $ 25.00 108.00 $ 2,700.00
35 Pull Box Standard Gray, 11"x18" Each $ 525.00 0.00 $ -
36 Pull Box, Standard Gray, 17"x30" Each $ 650.00 2.00 $ 1,300.00
FTBER QPTICS
37 4" SCH 40 PVC, Trenched LF $ 9.80 292.00 $ 2,861.60
38 4" HDPE Conduit, Bored LF $ 34.25 45.00 $ 1,541.25
39 Pull Box, Colored, 17"x30" Each $ 650.00 1.00 $ 650.00
MISCELLANEOUS
a0 Sawcut, Pavement -Regardless of Type LF $ 5.00 917.00 $ 4,585.00
41 Parking Meter Post, Remove & Install Each $ 125.00 12.00 $ 1,500.00
42 Sign Post, Remove & Install Each $ 175.00 12.00 $ 2,100.00
a3 Tree Preservation Measures LS $ 500.00 1.15 $ 575.00
as Erosion ConVol LS $ 1,500.00 1.15 $ 1,725.00
a5 Traffic Control & Safety Control LS $ 2,000.00 1.15 $ 2,300.00
as Mobilization LS $ 6,000.00 1.15 $ 6,900.00
TOTAL AMOUNT EARNED TO DATE -BASE BID: $ 210,766.93
BID ALTERNATE -TRAFFIC SIGNALS
Traffic Signal, Equipment Installation LS $ 6,270.00 2.0 $ 12,540.00
TOTAL AMOUNT EARNED TO DATE -BID ALTERNATE: $ 12,540.00
CHANGE ORCaEF2(S) -EXTRA WOF2K;ITEMS
Trench Drain, Complete LS $ 2,500.00 1.0 $ 2,500.00
Storm Sewer Catch Basin, Remove & Replace Top LS $ 1,000.00 1.0 $ 1,000.00
1-1/2" conduit LF $ 8.20 48.0 $ 393.60
1"conduit LF $ 7.90 47.0 $ 371.30
Fixture Adjustments Each $ 250.00 2.0 $ 500.00
Curb Around Planters LF $ 15.00 131.0 $ 1,965.00
Waterproof Basement _
SF $ 2.00 279.0 $ 558.00
Water Box Toes Each $ 150.00 2.0 $ 300.00
Install 30x46 Handhole LS $ 750.00 1.0 $ 750.00
Manhole Removal LS $ 250.00 1.0 $ 250.00
Manhole ring and cover for electric vault LS $ 275.00 1.0 $ 275.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 8,862.90
TOTAL AMOUNT EARNED TO DATE: $ 232,158.83
TOTAL DUE CONTRACTOR:
$232,158.83
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
Michael C. Va igen, Manager
City of Dubu e, Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Portzen Construction, Inc. contractor for the above improvement, does hereby
accept the above "Total Due Contractor', as full settlement for all claims for said improvement.
CONTRACTOR: Portzen ConstrLCtion. Inc
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BY:
TITLE:
DATE: ~ ~°~ - 3 ~- O (~