Fire Station No. 2 - JFK Parking Lot Reconstruction ProjectTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station No. 2 - John F. Kennedy Road Parking Lot Reconstruction
DATE: December 8, 2008
City Engineer Gus Psihoyos is recommending acceptance of the Fire Station No. 2 -
John F. Kennedy Road Parking Lot Reconstruction Project, as completed by Portzen
Construction, Inc., in the final contract amount of $73,470.34, which is a 7.4% decrease
from the original contract in the amount of $79,328.70.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistnat City Managr
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
" '
DUB E All-Aroe~caCiry
j_
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer i ,~ ,
~.
_~~~~~
DATE: December 8, 2008
SUBJECT: Fire Station No. 2 -John F. Kennedy Road Parking Lot Reconstruction
Project
(CIP 1012055)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Fire Station No. 2 -John F. Kennedy Road Parking Lot Reconstruction Project.
BACKGROUND
The Fire Station No. 2 -John F. Kennedy Road Parking Lot Reconstruction Project
involved the reconstruction of the existing driveway entrance and parking lot for Fire
Station No. 2. The new driveway entrance and parking lot were constructed of 8-inch
concrete pavement on an improved granular sub-base to better handle the heavy axle
loads imposed by emergency vehicles. An additional 9 feet of concrete pavement along
the easterly edge of the parking lot was provided for additional staff parking. The
project also included the installation of a new storm sewer intake that connected to the
existing storm sewer system to manage the parking lot surface drainage.
DISCUSSION
The Fire Station No. 2 -John F. Kennedy Road Parking Lot Reconstruction Project was
completed by Portzen Construction, Inc. of Dubuque, Iowa, in the final contract amount
of $73,470.34, which is a 7.4% decrease from the original contract in the amount of
$79,328.70.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract for the Fire Station No. 2 -John F. Kennedy Road Parking Lot Reconstruction
Project at $73,470.34.
BUDGET IMPACT
The project cost summary for the Fire Station No. 2 -John F. Kennedy Road Parking
Lot Reconstruction Project is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No.
Fund Description
Bid Award Final
$ 79,328.70 $ 73,470.34
8,178.93 0
13,495.22 $ 7,781.75
$101,002.85 $ 81,252.09
Fund Amount
1012055 Fire Station No. 2 - JFK Parking Lot Reconstruction
Total Project Funding
ACTION TO BE TAKEN
$ 81,252.09
$ 81,252.09
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $73,470.34 to
Portzen Construction, Inc. for the Fire Station No. 2 -John F. Kennedy Road Parking
Lot Reconstruction Project.
Prepared by Greg Doeden, Civil Engineer
Bob Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Dan Brown, Fire Chief
RESOLUTION NO. 424-08
ACCEPTING THE FIRE STATION NO. 2 -JOHN F. KENNEDY ROAD PARKING LOT
RECONSTRUCTION PROJECT AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Fire Station No. 2 -John F.
Kennedy Road Parking Lot Reconstruction Project (the Project) has been completed
and the City Engineer has examined the work and filed a certificate stating that the
Project has been completed according to the terms of the Public Improvement Contract
and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Fire Station No. 2 - JFK Parking Lot Reconstruction CIP (1012055) appropriation for
the contract amount of $73,470.34 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 15th day of December, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FIRE STATION
NO. 2 - JOHN F. KENNEDY ROAD PARKING LOT RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Fire Station No. 2 - John F. Kennedy Road Parking Lot
Reconstruction Project, that the Project has been performed in compliance with the
terms of the Public Improcement Contract, and that the total cost of the completed work
is $81,252.069.
Dated this 15th day of December, 2008.
City Engineer
Filed in the office of the City Clerk on the 15th day of December, 2008.
Jeanne F. Schneider, CMC, City Clerk
Clty of Dubuque - Engmeering Dlvlslon
Final Payment Form
PAYMENT NO: COUNCIL FINAL
DATE: December 8, 2008
PROJECT NAME: FIRE STATION N0.2 - JFK
PARKING LOT RECONSTRUCTION
CONTRACTOR: Portzen Construction, Inc.
BID ITEM DESCRIPTION
DEMOLITION &_REMOVAL
1 Remove Pavement
CONTRACT AMOUNT: $79,328.70
UNIT UNIT COST Q O DATE AMOTO DATENED
SY $3.00 225.0 $ 675.00
$ -
EXCAVATION & STONE
2 Excavation, Unclassified CY $10.00 530.0 $ 5,300.00
3 Backfill, Topsoil SY $4.00 515.0 $ 2,060.00
4 Granular Sub-Base Ton $13.00 329.66 $ 4,285.58
5 3" Crushed Stone Base Ton $12.00 161.27 $ 1,935.24
$ -
PAVEMENT
6 PC Concrete Pavement, (7"), Class "C" SY $32.00 154.72 $ 4,951.04
7 PC Concrete Pavement, (8") w/ Integral Curb, Class "C", SY $44.50 660.33 $ 29,384.69
w/CD Baskets Both Ways
8 PC Concrete Driveway, 8", Remove & Construct SY $40.00 27.25 $ 1,090.00
9 PC Concrete Sidewalk, 4", Remove & Construct SF $6.00 147.54 $ 885.24
10 PC Concrete Curb and Gutter, 2.5', Construct (Optional) LF $15.00 151.5 $ 2,272.50
11 6" Subdrain, Perforated Plastic Drain Tile LF $9.00 86.0 $ 774.00
$ -
STORMSEWER
12 Intake 101-B Each $2,000.00 1.00 $ 2,000.00
13 Manhole 48" Diameter, Complete Each $1,700.00 0.00 $ -
14 Storm Sewer, 12" RCP, CL V LF $28.00 0.00 $ -
$ -
MISCELLANEOUS
15 Sawcut, Concrete LF $3.00 $ -
16 Sod SY $5.50 515.0 $ 2,832.50
17 Watering MGAL $66.00 $ -
18 Pavement Markings, 4" White LF $3.30 $ -
19 Erosion Control Plan -Operating Procedures LS $400.00 1 $ 400.00
20 Traffic Control & Safety Control LS $1,550.00 1 $ 1,550.00
21 Mobilization LS $3,700.00 1 $ 3,700.00
BASE BID EARNED TO DATE: $ 64,095.79
RLTERNATE NO. 1
EXCAVATION 8~ STONE
1 Excavation, Unclassified
2 Granular Sub-Base
3 3" Crushed Stone Base
CY $ 3.00 65.0 $ 195.00
Ton $ 13.00 40.0 $ 520.00
Ton $ 12.00 0.0 $ -
pAVEMENr
4 PC Concrete Pavement, (8") w/ Integral Curb, Class "C", SY $ 44.50 98.9 $ 4,401.05
w/CD Baskets Both Ways
5 PC Concrete Curb and Gutter, 2.5', Construct (Optional) LF $ 15.00 0.0 $ -
6 6" Subdrain, Perforated Plastic Drain Tile LF $ 9.00 0.0 $ -
ALTERNATE NO. 1 EARNED TO DATE: $ 5,116.05
TOTAL AMOUNT EARNED TO DATE: $ 69,211.84
CHANGE ORDER{FIRE STATION NO. 2) -EXTRA WORK ITEMS
C1 Removing Foundation LS $481.00 1 $ 481.00
C1 Extra Manhole (Material Only) LS $575.00 1 $ 575.00
C1 Storm Piping (PVC) LS $2,812.50 1 $ 2,812.50
C1 Additional Curb & Gutter LS $390.00 1 $ 390.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 4,258.50
TOTAL AMOUNT EARNED TO DATE (BASE BID+ALT.+CO's): $ 73,470.34
TOTAL DUE CONTRACTOR: $ 73,470.34
ENGINEERING:
$7,781.75
TOTAL CONSTRUCTION COST: $81,252.09
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct a ount o work required to complete the above improvement.
APPROVED:
Michael Van Milligen, er
City of D uq owa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Portzen COriStruCtiOni InC. contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: POrtzen COriStruCtl017~. InC.
BY:~i..tic U ~ V ~ _
''~lvv~iichael ~~Por tzen
TITLE: PrPSirlPnt
12/8/08
DATE:
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: FIRE STATION N0.2 - JFK
PARKING LOT RECONSTRUCTION
CONTRACTOR: Portzen Construction, Inc.
DATE: December 8, 2008
CONTRACT AMOUNT: $79,328.70
BID ITEM DESCRIPTION UNIT UNIT COST (TO DATE AMOTO DATENED
DEMOLITION. ~ FtEMOVAI_
1 Remove Pavement SY $3.00 225.0 $ 675.00
$ -
EXCAVATION & STONE
2 Excavation, Unclassified CY $10.00 530.0 $ 5,300.00
3 Backfiil, Topsoil SY $4.00 515.0 $ 2,060.00
4 Granular Sub-Base Ton $13.00 329.66 $ 4,285.58
5 3" Crushed Stone Base Ton $12.00 161.27 $ 1,935.24
$ -
PAVEMENT
6 PC Concrete Pavement, (7"), Class "C" SY $32.00 154.72 $ 4,951.04
7 PC Concrete Pavement, (8") w/ Inte ral Curb Class "C" SY $44.50 660.33 $ 29,384.69
w/CD Baskets Both Ways
8 PC Concrete Driveway, 8", Remove & Construct SY $40.00 27.25 $ 1,090.00
9 PC Concrete Sidewalk, 4", Remove & Construct SF $6.00 147.54 $ 885.24
10 PC Concrete Curb and Gutter, 2.5', Construct (Optional) LF $15.00 151.5 $ 2,272.50
11 6" Subdrain, Pertorated Plastic Drain Tile LF $9.00 86.0 $ 774.00
$ -
STORM SEWER
12 Intake 101-B Each $2,000.00 1.00 $ 2,000.00
13 Manhole 48" Diameter, Complete Each $1,700.00 0.00 $ -
14 Storm Sewer, 12" RCP, CL V LF $28.00 0.00 $ -
$ -
MISCELLANEOUS
15 Sawcut, Concrete
16 Sod
17 Watering
18 Pavement Markings, 4" White
19 Erosion Control Plan -Operating Procedures
20 Traffic Control & Safety Control
21 Mobilization
ALTERNATE NO. 7
BASE BID EARNED TO DATE: $ 64,095.79
EXCAVATION 8~ STONE
1 Excavation, Unclassified CY $ 3.00 65.0 $ 195.00
2 Granular Sub-Base Ton $ 13.00 40.0 $ 520.00
3 3" Crushed Stone Base Ton $ 12.00 0.0 $ -
PAVEMENT
4 PC Concrete Pavement, (8") w/ Integral Curb, Class "C"
w/CD Baskets Both Ways
5 PC Concrete Curb and Gutter, 2.5', Construct (Optional)
6 6" Subdrain, Pertorated Plastic Drain Tile
SY $ 44.50 98.9 $ 4,401.05
LF
LF $
$ 15.00
9.00 0.0
0.0 $ -
$ -
LF $3.00 $ _
SY $5.50 515.0 $ 2,832.50
MGAL $66.00 $ _
LF $3.30 $ _
LS $400.00 1 $ 400.00
LS $1,550.00 1 $ 1,550.00
LS $3,700.00 1 $ 3,700.00
ALTERNATE NO. 1 EARNED TO DATE: $ 5,116.05
TOTAL AMOUNT EARNED TO DATE: $ 69,211.84
CHANGE ORflER M=IRE STATION NO. 2) -EXTRA WORK ITEMS
C1 Removing Foundation LS $481.00 1 $ 481.00
C1 Extra Manhole (Material Only) LS $575.00 1 $ 575.00
C1 Storm Piping (PVC) LS $2,812.50 1
$
2,812.50
C1 Additional Curb & Gutter LS $390.00 1 $ 390.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 4,258.50
TOTAL AMOUNT EARNED TO DATE (BASE BID+ALT.+CO's): $ 73,470.34
TOTAL DUE CONTRACTOR: $ 73,470.34
ENGINEERING: $7,781.75
TOTAL CONSTRUCTION COST: $81,252.09
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct a ount o~y work required to complete the above improvement.
APPROVED: ~!!! ~t
Michael Van Milligen, Cit Manager
City of Dubu ,Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, pnrt-~an C'nnetr7lCtlI111y Trir contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: p C
BY: ~ ~ N
President ichael E. rtzen
TITLE:
DATE: 12 ~ $ ~~$
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: FIRE STATION N0.2 - JFK
PARKING LOT RECONSTRUCTION
CONTRACTOR: Porizen Construction, Inc.
DATE: December 8, 2008
CONTRACT AMOUNT: $79,328.70
BID ITEM DESCRIPTION UNIT UNIT COST ~ O DATE AMO O DATENED
DEMOLITION ~ REMOVAL
1 Remove Pavement
SY $3.00 225.0 $ 675.00
$ -
EXCAVATION & STONE
2 Excavation, Unclassified CY $10.00 530.0 $ 5,300.00
3 Backfill Topsoil SY $4.00 515.0 $ 2,060.00
4 Granular Sub-Base Ton $13.00 329.66 $ 4,285.58
5 3" Crushed Stone Base Ton $12.00 161.27 $ 1,935.24
$ -
PAVEMENT
6 PC Concrete Pavement, (7"), Class "C" SY $32.00 154.72 $ 4,951.04
7 PC Concrete Pavement, (8") w/ Integral Curb, Class "C", SY $44.50 660.33 $ 29,384.69
w/CD Baskets Both Ways
8 PC Concrete Driveway, 8", Remove & Construct SY $40.00 27.25 $ 1,090.00
9 PC Concrete Sidewalk, 4", Remove & Construct SF $6.00 147.54 $ 885.24
10 PC Concrete Curb and Gutter, 2.5', Construct (Optional) LF $15.00 151.5 $ 2,272.50
11 6" Subdrain, Pertorated Plastic Drain Tile LF $9.00 86.0 $ 774.00
$ -
STORM SEVYER
12 Intake 101-B Each $2,000.00 1.00 $ 2,000.00
13 Manhole 48" Diameter, Complete Each $1,700.00 0.00 $ -
14 Storm Sewer, 12" RCP, CL V LF $28.00 0.00 $ -
$ -
MISCELLANEOUS
15 Sawcut, Concrete
16 Sod
17 Watering
18 Pavement Markings, 4" White
19 Erosion Control Plan -Operating Procedures
20 Traffic Control & Safety Control
21 Mobilization
LF $3. 00 $ -
SY $5. 50 515.0 $ 2,832.50
MGAL $66. 00 $ -
LF $3. 30 $ -
LS $400 .00 1 $ 400.00
LS $1,550. 00 1 $ 1,550.00
LS $3,700 .00 1 $ 3,700.00
BASE BID EARNED TO DATE: $ 84,095.79
ALTERNATE NO. ~
'EXCAVATION & STONE
1 Excavation, Unclassified
2 Granular Sub-Base
3 3" Crushed Stone Base
CY $ 3.00 65.0 $ 195.00
Ton $ 13.00 40.0 $ 520.00
Ton $ 12.00 0.0 $ -
PAVEMENT
4 PC Concrete Pavement, (8") wt Integral Curb, Class "C"
w/CD Baskets Both Ways
5 PC Concrete Curb and Gutter, 2.5', Construct (Optional)
6 6" Subdrain, Pertorated Plastic Drain Tile
SY $ 44.50 98.9 $ 4,401.05
LF $ 15.00 0.0 $ -
LF $ 9.00 0.0 $ -
ALTERNATE NO. 1 EARNED TO DATE: $ 5,118.05
TOTAL AMOUNT EARNED TO DATE: $ 69,211.84
J
CHANGE ORDER (SIRE STATION NO. 2) -EXTRA WORK ITEMS
C1 Removing Foundation LS $481.00 1 $ 481.00
C1 Extra Manhole (Material Only) LS $575.00 1 $ 575.00
C1 Storm Piping (PVC) LS $2,812.50 1 $ 2,812.50
C1 Additional Curb & Gutter LS $390.00 1 $ 390.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 4,258.50
TOTAL AMOUNT EARNED TO DATE (BASE BID+ALT.+CO's): $ 73,470.34
TOTAL DUE CONTRACTOR: $ 73,470.34
ENGINEERING:
$7,781.75
TOTAL CONSTRUCTION COST: $81,252.09
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the corre amou~t Jof all work required to complete the above improvement.
APPROVED: (/
Michael Van Milli ager
City of Dub ,Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Portzen COnStruCtlOn, IriC. contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: POrtZeri
Michael E. Portzen
TITLE: President
DATE: 12~$~O$~$