1 6 03 Agenda with iconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
MONDAY, JANUARY 6, 2003
6:30 P.M.
LIBRARY AUDITORIUM
INVOCATION
Reverend Ken Gibson, Director of Development, Wartburg Theological Seminary
PROCLAMATIONS
Special Olympics Iowa Dubuque Winter Games Time - January 14-16, 2003
Days of Great Celebration in Honor of Martin Luther King - January 19-20, 2003
Special Olympics
Proclamation
Mardn Luther King
Proclamation
CONSENT ITEMS
The consent agenda items are considered to be murine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
Minutes Submitted
Airport Commission of 11/25; City Council of 12/16; Environmental Stewardship
Advisory Commission of 12/3 and 12/18; Five Flags Commission of 8/19 and 9/16;
Historic Preservation Commission of 12/18; Library Board of Trustees of 9/26 and
10/24; Transit Trustee Board of 9/12; Zoning Advisory Commission of 12/4.
Proof of publication of Council Proceedings for December 2, 2002 and List of Claims
and Summary of Revenues for October 31, 2002;
Suggested Disposition: Receive and File
Airport: Commission
11 25 02
CiLy Council
Environ Steward Environ Steward Five Flags of 8/-9
Comm 12 3 02 Comm :1.2 :[8 02
Five Flags of 9 16 HPC Library Bd - 9 26 Library Bd - 10 24 Transit Bd Zoning Advisory
Notice of Claims/Suits
IIW Engineers by Attomey Jennifer Clemens for unpaid services at DLEC; Mike Keuter
for property damage; Jennifer Kder for vehicle damage; Karen Ryder for vehicle
damage.
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporation Counsel advising that the following claims have been referred to Public
Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool:
Jennifer Krier, Karen Ryder.
Corporation Counsel recommending settlement of the claim of Russell J. Fuhrman for
property damage and the Finance Director to issue payment.
Suggested Disposition: Receive and File; Concur; Finance to Issue Payment
Claim Response - Claim Response - Claim Response -
.Jennifer Kder Karen Ryder Fuhrman
Citizen Communications
Charles J. Schrup Iii, Co-Chairman of the Board of American Trust Bank, expressing
appreciation for renaming the River's Edge Plaza to Amedcan Trust River's Edge Plaza.
Communication from Reverend Dr. Kenneth R. Bickel expressing a Concern regarding
the proposed stormwater utility.
Communication from Bob Fry objecting to the proposed stormwater utility.
Communication from Jerry E. Oakland, St. Luke's United Methodist Church, regarding
the proposed stormwater utility.
Suggested Disposition: Receive and File
American Trust Bickel Letter Fry Le[ter Oakland Letter
Letter
East Central Intergovernmental Association Annual Report
Submission of the Fiscal Year 2002 Annual Report for the East Central
Intergovernmental Association.
Suggested Disposition: Receive and File
ECIA Report
2002 Government Performance and Results Act Annual Products Report for
Certified Local Governments
City Manager transmitting the 2002 Government Performance and Results Act Annual
Products Report and GPRA baseline questionnaire form.
Suggested Disposition: Receive and File
GPRA Annual Repod: 2002 GPRA Report
MVM Memo Staff Memo
Nat'l Park Service
Staff Memo
GPRA Report for
CLGs
2002 CLG Repor~ CLG - Staff Memo
MVM Memo
Staff Memo - State CLG Report CLG Work Plan
Historical
Woodland Ridge Subdivision Acceptance
City Manager recommending acceptance of public improvements made by Horizon
Development Corporation in Woodland Ridge Subdivision.
RESOLUTION Accepting improvements in Woodland Ridge Subdivision
Suggested Disposition: Receive and File; Adopt Resolution
Woodland Ridge Woodland Ridge
MVM Memo Staff Memo
Woodland Ridge - Woodland Ridge Plat
Resolution
Dubuque Girls' Independent League Ball Field Fencing Project
City Manager recommending acceptance of the Dubuque Girls' Independent League
Ball Field Fencing Project in the amount of $60,521.80.
RESOLUTION Accepting improvement
RESOLUTION Final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
DGIL Ball Field Fence
MVM Memo
DGIL Ball Field Fenc~
Staff Memo
Resolution Accepting
Improvement
Resolution Final
Estimate
3
HPC Membemhip
Suggested Disposition: Receive and File
2002 Certified Local Government (CLG) Annual Report
City Manager submitting the 2002 Certified Local Government (CLG) Annual Report to
the State Historical Society on the historic preservation program accomplishments.
i0.
Acceptance of Deeds in Dubuque County
Corporation Counsel recommending acceptance of a deed to certain real estate in
Dubuque County, Iowa from Mississippi Valley Truck Center, Inc. and a deed to certain
real estate in Dubuque County, Iowa from Mississippi Valley Truck Center, Inc., Bill
Miller Logging, Inc. and William A. Miller and Mary L. Miller.
RESOLUTION Accepting the deed to certain real estate in Dubuque County, Iowa from
Mississippi Valley Truck Center, Inc.
RESOLUTION Accepting the deed to certain real estate in Dubuque County, Iowa, from
Mississippi Valley Truck Center Inc., Bill Miller Logging, Inc., and William A. Miller and
Mary L. Miller
Suggested Disposition: Receive and File; Adopt Resolutions
Deeds - BAL Ltr Resolution - ResolLCJon - Millers
Mississippi Valley
Comprehensive Annual Financial Report (CAFR), Parking Facilities Financial
Statements, Management Letter and Responses
City Manager transmitting Fiscal Year 2002 Comprehensive Financial Report (CAFR),
Parking Facilities Financial Statements, Management Letter and City responses to the
Management Letter.
Suggested Disposition: Receive and File
CAFR -MVM Memo
CAFR - Staff Memo
Audit Ltr Responses
Staff Memo
Eide Bailly Parking Facilities
Accountants Letter Financial Statements
11,
NOTE: Comprehensive Annual Report enclosed as hard copy.
Human Rights Commission
Communication from Katherine V. Stevens stating she is not reapplying to serve on the
Human Rights Commission.
Suggested Disposition: Receive and File
Stevens Letter
i2.
United States Department of Commerce
Communication from US Department of Commerce's Economic Development
Administration advising that the City's application for an EDA investment in the amount
of $2,000,000 has been approved.
4
Suggested Disposition: Receive and File
EDA Letter
13.
14.
15.
iowa Department of Transportation Agreement. Roadway Improvements at the
Mines of Spain
City Manager recommending approval of a State Park and Institutional Road Agreement
with the Iowa Department of Transportation that will allow IDOT to bid construction of
roadway to the Rip Row Valley development at the Mines of Spain Recreation Area.
Suggested Disposition: Receive and File; Approve
Mines of Spain - MW Mines of Spain Road Mines of Spain Mines of Spain Map Mines of Spain
Memo Staff Memo Agreement Drawing
Heritage Trail Extension Engineering Contract Amendment
City Manager recommending approval to amend the engineering contract with Veenstra
& Kimm for the Heritage Trail Extension project from 22nd Street to the Mines of Spain
which would add the connection from the Dubuque Jaycees Trail at the NE corner of
Kerper Boulevard and 16m Street across the Peosta Channel to the Heron Pond
Wetlands Nature Trail in Miller-Riverview Park.
RESOLUTION Approving amendment of engineering contract for Heritage Trail
Extension Project
Suggested Disposition: Receive and File; Adopt Resolution
Heritage Trail F_xt Heritage Trail Ext
MVM Memo Staff Memo
Heritage Trail - Heritage Trail
Resolution Agreement
Total Administrative Services Corporation (TASC) Agreement - Flex Spending
City Manager recommending approval of the Administrative Services agreement with
Total Administrative Services Corporation (TASC) for the City's Flexible Spending
Program from January 1, 2002 through December 31, 2003.
Suggested Disposition: Receive and File; Approve
TASC Agreement TASC Agreement Flex Spending Adm
MVH Memo Staff Memo Services Agreement
Flex System Services
Exhibit A
5
16.
17.
EPA Brownfield Pilot Program Consultant Contract Approval
City Manager recommending approval of contract for Environmental Assessments and
Consulting Services with Terracon under USEPA Brownfield Assessments
Demonstration Pilot grant program in the Port of Dubuque.
RESOLUTION Authorizing Contract for ServiCes For Environmental Assessments and
Consulting Services for USEPA Brownfield Assessment Demonstration Pilot Project in
the Port of Dubuque.
Suggested Disposition: Receive and File; Adopt Resolution
Brownfield - HVH Brownfield - Staff Brownfield - Terracon Ltr EPA
Hemo Flemo Resolution Proj & qualifications
Dubuque Metropolitan Area Solid Waste Agency
Communication from Jan Hess, Secretary for the Dubuque Metropolitan Area Solid
Waste Agency, submitting the Fiscal Year 2004 landfill fees and the expenditure and
revenue budget for the DMASWA.
Suggested Disposition: Receive and File
Hess Letter Tipping Fees DHASWA Budget DIve, WA Minutes
18.
Community Development Advisory Commission
Communication from the Community Development Advisory Commission to the Long
Range Planning Commission and the Zoning Commission regarding the development
proposal by Wal-Mart for industrial property owned by Smithfield Foods on 16th Street.
Suggested Disposition: Receive and File
CDAC Letter
19.
Greetings from Pyatigorsk
Communication from the Mayor of Pyatigorsk wishing the Mayor, City Council, and
citizens of Dubuque a Merry Christmas and Happy New Year.
Suggested Disposition: Receive and File
Pyatigorsk Ltr
6
20.
21.
Pre-Disaster Mitigation Plan
City Manager recommending that the City participate in a multi-jurisdictional project,
with the East Central Intergovernmental Association with taking the lead, to apply for a
Federal grant to complete the Hazard Mitigation Planning process.
Suggested Disposition: Receive and File; Approve
Mitigation Plan - MVI~ Mitigation Plan - Mitigation Plan -
Memo Staff Memo ECTJ~ Lb'
America's First Responders
Communication from the National League of Cities requesting that the City submit a
letter to President Bush urging him to provide funding to police, fire, emergency medical
personnel and other first responders.
Suggested Disposition: Receive and File
NLC Letter President Lb'
22.
Hazard Mitigation Grant Program
City Manager recommending approval of a request to our Federal Legislators for
$46,225 in FEMA funding to acquire one commercial property that was substantially
damaged as a result of June 2002 flooding.
Suggested Disposition: Receive and File; Approve
Hazard Mitigration - Legislative Letters
MVM Memo
23.
Iowa Department of Transportation
Communication from the Iowa Department of Transportation providing notice that they
intend to renew and extend corridor preservation along U.S. 20 from the Peosta
Interchange easterly to near the intersection with the Northwest Arterial.
Suggested Disposition: Receive and File
:[DOT Letter 1DOT - Zone Map Segment 1 Segment 2
7
24.
Business Licenses
RESOLUTION Granting issuance of a permit to sell Cigarettes and Cigarette Papers to
Hartig Drug, Inc.
RESOLUTION Granting the issuance of a Class "B" Beer Permit to United Automobile
Workers and Class "C" Beer Permit to Iowa Potato and Produce House, Inc.
RESOLUTION Granting the issuance of a Class "B" (Hotel/Motel) Liquor License to
WCB Hotels, Inc.; Class "C" Beer/Liquor License to Ten Pin Tap, A & B Tap, and
Breezers Pub; and Class "B" Wine License to Dubuque Religious Center
Suggested Disposition: Adopt Resolutions
Resolution #1 Resolution #2
Resolution #3
ITEMS TO BE SET FOR PUBLIC HEARING
Tanzanite Drive Right-of-Way - Annexation Request
City Manager recommending that a public hearing be scheduled for February 3, 2003 to
consider a voluntary annexation request for two pamels that comprise a portion of the
right-of-way for Tanzanite Drive.
Suggested Disposition: Receive and File; Public Hearing 2/3/02
Tanzanita - MVM Tanzanite - Staff Tanzanita - Tanzanite - Exhibit A Tanzanite Dr Exhibit
Memo Memo Resolution B
Tanzanite Dr. Ltr Tanzanite Dr Plats Tanzanite ROW
BOARDS/COMMISSIONS
Appointments to the following Commission:
Human Rights Commission (Three 3-Year terms to expire 01101106)
Applicants: Cynthia Checotah, Penny Ehlinger, Joseph A. Hopkins, Marty O'Shea, Charles
F. Ryan, Vincent J. Vanden Heuvel, Kimberly Walsh.
Boards Overview
Usting
Board & Comm List
Human Rights
Applications
8
PUBLIC HEARING
Decorah Street - Vacation and Sale
Proof of publication on notice of hearing to consider the vacation and sale of a portion of
Decorah Street east of Adair Street, with a reservation of a perpetual easement for
utilities, to Douglas and Jean Kapp and William and Carole Kubler, and City Manager
recommending approval
RESOLUTION Disposing of City interest in Lot 10A and Lot 1 lA of Woodlawn Park,
City of Dubuque, Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Decorah - MVM Decorah - SLaff
Memo Memo
Decorah - Resolution
Decorah I Map Decorah - Request Decorah - Plat
Ltr
Items from December i6, 2002 Meeting
Decorah St Vacate Decorah SI: Vacate Resolution Approving
MVM Memo Staff Memo Plat
Ordinance Vacating Intent to Dispose
Resolutio
ACTION ITEMS
Greater Dubuque Development Corporation
Rick Dickinson, Greater Dubuque Development Corporation, to provide a verbal report
regarding the activities of GDDC for the last quarter.
Suggested Disposition: Receive and File
Demolition District Review Process Revision
Historic Preservation Commission recommending a change in the demolition district
review process that would shift the start of the sixty-day Commission review period to
the date the permit application and documentation are filed with the Commission.
ORDINANCE Amending Section 11-4 (b) of the City of Dubuque Code of Ordinances
Pertaining to the Review Process of the Historic Preservation Commission for
Demolition Districts
Suggested Disposition: Receive and File; Motion B; Motion A
Demolition Process
HPC Memo
Demolition District
Change Ordinance
9
Mediacom Rate Increase
City Manager submitting information regarding Mediacom's proposed rate increase
effective February 1,2003.
Suggested Disposition: Receive and File
Mediacom - MVM Mediacom - Staff Basic Rate Chart Mediacom
Memo Memo Information
City Council Appointments
Communication from Operation: New View requesting appointment of the City's
designees to their Board for calendar year 2003.
Mayor and City Council appointments to various Boards and Commissions.
Suggested Disposition: Receive and File; Council Appointments
New View Ltr Board Memberships
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
Jeanne F. Schneider, City Clerk
January 2, 2003
10