Solid Waste Ag - Landfill FeesJOAN BODNAR-NOON
Personnel Assistant
563-589-4445
DUBUQUE COUNTY COURTHOUSE
DUBUQUE, IOWA 52001-7079
JAN HESS
Personnel Director
Administrative Assistant
563-589-4462
TO:Dubuque County Municipalities
RE:Fiscal Year 2004 landfill fees and budget
FROM:Jan Hess, Secretary
Dubuque Metropolitan Area Solid Waste Agency
DATE:December 19, 2002
Attached for your information
1. A copy of fiscal year 2004 landfill fees as adopted by the Dubuque
Metropolitan Area Solid Waste Agency Board at their meeting of
December 18, 2002.
2. A copy of the expeniture and revenue budget for the Agency for fiscal
year 2004 as adopted by the Agency Board at their meeting of December
18, 2002.
3. A copy of the minutes of the Agency Board form that meeting.
720 CENTRAL AVE. DUBUQUE, IA 52001-7079 · FAX: 563-589-7884 · EMAIL: personneH @dbqco. org
DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
FY 2004 GATE/TIPPING FEES
Solid Wastes
Yard Wastes
Special Wastes
Appliances
Friable ACM
Non-fiSable ACM
Non-planning area Friable ACM
Non-planning area Non-Friable ACM
Tires (unmounted) - Automobile
Pick-Up Track
Large Truck
Other
Minimum Charge
Compgst
$ 30.48 per ton
$ 23.00 per ton
$ 60.96 per ton
$ 9.00 each
$ 60.96 per ton
$ 60.96 per ton
$100.00 per ton
$ 75.00 per ton
$ 1.45 each
$ 3.00 each
$ 3.65 each
$145.00 per ton
$ 6.00 per vehicle
$ 5.00 per cubic yard
($2.00 mirfimum)
DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
FY04 PROPOSED BUDGET
Landfill Operations Operating Budget
Employee Expense
Supplies and Service
Administrative Overhead
Payroll Overhead
Finance/Legal/Billing Overhead
$ 565,547
899,286
30,976
1,765
32,629
$1,530,203
Yard Waste Processing Operating Budget
Employee Expense
Supplies and Services
Administrative Overhead
$ 32,749
38,357
3,098
$ 74,2O4
HHMRCC Operating Budget
Employee Expense
Supplies and Services
Administrative Overhead
$ 13,907
48,665
3,098
$ 65,907
Education/Communication Operating Budget
Employee Expense
Supplies and Services
Administrative Overhead
$ 51,499
15,310
3,098
$ 69,9O7
Programs Budget
Planning Reserve Expenditures
Waste Minimization Grants
Airspace/Dirt Use/Compaction Study
Equipment Budget
Crawler/dozer
$ 50,000
100,000
t0,000
$ 180,000
Capital Project Budget
Cells #7 and #8
Soil Borrow Site
$1,500,000
195,000
$1,695,000
TOTAL PROPOSED FY2004 BUDGET
$3,774,984
budget\lfoprbudg.doc
DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
PROJECTED FY04 REVENUE STRUCTURE
SCENARIO #2 - TONNAGE FEE INCREASED 75¢
Agency TotalFund's Balance:
June 30,1995
June 30,1996
June 30,1997
June 30,1998
June 30,1999
June 30,2000
June 30,2001
June 30,2002
June 30,2003
Anticipated Receipts:
7/1/03 through 6/30/04:
Fees - Cash
Fees - Charge
Investment Earnings
State Grants (HHMRCC)
Interest - Accounts Receivable
Land Rental
Sales Tax Collected
HHMRCC Fees
$4,236,660
$5,456,989
$5,682,959
$6,072,843
$7,250,905
$7,814,916
$7,026,338
$8,913,114
$8,259,278*
$ 298,605
2,075,256
249,778
20,000
6,000
5,000
4,000
6,750
$2,665,389
Anticipated Expenditures: 7/1/03 through 6/30/04:
Operating Budget
Waste Minimization Grants
Crawler/Dozer
Cells #7 and #8
Soil Borrow Site
Planning Reserve Expenditures
Airspace/Dirt Use/Compaction Study
$1,739,984
!00,000
180,000
1,500,000
195,000
50,000
10.000
$3,774,984'*
Anticipated Totai Funds'Balance*:
June 30,2004
$7.149.683'
* Anticipated and equals all five reserve funds
budget\dmgatfe2.bdg
DUBUQUE I~ETROPOLITAN AREA SOLID WASTE AGENCY
SCENARIO #2 - TONNAGE FEE INCREASED 75¢
ANTICIPATED RESERVE FUND BALANCES
JUNE 30, 2004
Financial Assurance Fund (mandatory)
IDNR Planning Fund (mandatory)
IDNR Waste Minimization Grant Fund (mandatory)
Capital Project/Equipment/Contingency Fund (voluntary)
Operating Reserve Fund (voluntary)
TOTAL ALLOCATED RESERVES*
$2,353,467
237,648
158,295
4,221,055
179,218
$7,149,683'
* Equals total Agency funds
5udget',dmsgtfe2.bdg
DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
PROPOSED FIVE YEAR CAPITAL PROJECT, EQUIPMENT
PROCUREMENT AND PROGRAM BUDGET SCHEDULE
Vehicle #
Anticipated Equipment Purchases
Description Fiscal Year Cost
3455
3456
3453
3463
3450
Project
Crawler/Dozer 2004 $180,000
Crawler/Dozer 2005 $180,000
Trash Compactor 2005 $375,000
Pickup Truck 2006 $25,000
Pickup Truck 2008 $25,000
Anticipated Capital Projects
Fiscal Year Cost
Cells #7 and #8 Construction
Soil Borrow Site
Cells #3 and #4 Closure
Cells #5 and #6 Closure
Cells #9 and #10 Construction
Program
2004
2004
2005
2007
2007
Anticipated Programs
Fiscal Year
$1,500,000
$ 195,000
$1,400,000
$1,400,000
$1,500,000
Cost
Planning Reserve Expenditures
Waste Minimization Local Grants
Airspace/Dir[ Use/Compaction Study
Strategic Planning Program
Comprehensive Plan Update
Operations Analysis
Financial Systems Analysis
Annual
Annual
Annual
2005
2005
2006
2006
$ 50,000/year
$100,000/year
$ 10,000/year
$ 10,000
$ 10,000
$ 15,000
$ 10,000
budget\dmasequLbud
MINUTES OF MEETING OF DUBUQUE METROPOLITAN AREA
SOLID WASTE AGENCY
December 18, 2002
MEMBERS PRESENT:Dan Nicholson, Alan Mantemach, Ann Michalski
STAFF PRESENT:Don Vogt, Jan Hess, Paul Schnltz, Tom Driscoll, Nancy Otterbeck
OTHERS PRESENT:Bob Bamsey, Steve Cavanaugh, Bob Nagle Teri Nagle, Sharon
Manternach, Barbara Nicholson, Jay Walton, Kristen Bobb, Sue
Kluesner, Coras Kluesner
The meeting was called to order at 4:35 p.m. by Chairperson Dan Nicholson at Country
Junction Restaurant, Dyersville, Iowa.
Ms. Michalski moved, Mr. Manternach seconded, carried unanimously to approve the
minutes of the meeting of November 13, 2002.
Mr. Mantemach moved, Ms. Michalski seconded, carried unanimously to approve and
authorize the chairperson to sign a Waste Delivery Contract with the City of Cascade.
Mr. Manternach moved, Ms. Michalski seconded, carried unanimously to approve and
authorize the chairperson to sign a cone:act with Greenman Technologies of Iowa at $95 per ton
for piclcap, hauling and recycling of tires for a the period January 1, 2003 to June 30, 2004.
Mr. Vogt explained that factoring in the additional charge quoted for hauling by the other
bidder, and missing documents made the Greenman bid low.
Ms. Michalski moved, Mr: Mantemach seconded, carried unanimously ~o approve and
authorize the chairperson to sign a contract with CSG Services for pickup, hauling and recycling
of appliances at $8.25 per unit for the period January 1, 2003 to June 30, 2004.
Ms. Michalski moved, Mr. Manternach seconded, carried unanimously to authorize a
response to a communication from the League of Women Voters of Dubuque, Wiflch made
recommendations for the Comprehensive Plan Update, and direct that the League's
communication and the response be forwarded to the Iowa Department of Natural Resources.
Page 1
Mr. Vogt presented a cover letter to accompany documents detailing the correspondence
between the Agency and the Postal Services about the mailing debacle with the "Garbage Guide"
to Congressman Nnssle, as directed at the meeting of November 13.
· Mr. Mantemach suggested forgetting it and moving on, noting projected waste of staff
time and paper at the Federal level. Ms. Michalski commented that the relevant Postal Service
Regulation probably exists to prevent fraud, but said it's too bad when the victim is another
governmental entity. Mr. Nicholson said that the Agency staff did the right thing to attempt to
recoup the Agency's investment and not waste paper and said he would mention the matter to
Congressman Nussle. Ms. Michalski suggested adding an additional paragraph to the letter
saying that the purpose of writing is to prevent similar incidents in the future.
Mr. Mantemach moved, Ms. Michalski seconded, carried unanimously to drop the issue·
Ms. Michalski moved, Mr. Mantemach seconded, carried unanimously to approve and
authorize the Chair-person to sign an agreement with Allied/BFI for the Material Recovew
Facility (MRF) on Radford Road beginning January 1, 2003 subject to examination by the
Agency's legal advisor and a conference call meeting December 30, 2002 for final approval of
the Board.
Mr. Schultz explained that the contract will require the Agency to pay a per ton fee for
recyclables in accordance with market indicators; if the of recyclables price raises, the Company
would pay the Agency. Mir. Vogt said that the contract will go through Jtme 30, 2006.
Mr. Vogt said that there is provision for a mutually agreeable end to the contract but no prevision
for unilateral termination. He noted that there is a performance bond required for
noncompliance.
Mr. Vogt presented budget document with various scenarios for future fee increases
allowed in dehvery contracts. He said that within the constraints of the contracts, he prepared
fora- expense-revenue scenarios. He noted that there operating budget has three cost centers, and
a combined cost center for the Regional Recycling Center and education. He added that the
DN-R had encouraged him to make education as separate cost center. He said that he had also
made adjustments in anticipation of hiring a landfill administrator, with reductions to reflect less
of his own time.
He note the need/or a dirt-hauling contract under "miscellaneous and that he had
increased the line item for increased payments to Allied/BFI for recycling. Other operating
budget under constraints provided by the City of Dubuque budgeting department for anticipated
costs of fuel, etc.
Page 2
He said that revenue projections were based on 86,000 ton to be landfilled, as contrasted
with the current budget which anticipated 95,000 ton. He added that ail scenarios anticipate
building the last cell of the first generation, and the first two cells of the next generation,
replacing heavy equipment, capping four ceils, and purchasing two soil borrow sites.
Mr. Vogt said with all scenarios, the numbers prove out the Agency is still solvent
during the next 5 years using FY 2003 assumptions.
Ms. Michalski referred to FY 02 figures provided and the fact that with ail scenarios the
allocated reserves go down during the next five years. She asked if the Agency could be assured
that allocated reserves are adequate. She then asked which scenario of the four would be most
likely and when the Agency needed to make a decision on the budget.
Mr. Vogt replied that actual allocated reserves at the end of fiscal year were $8,913,114
and anticipated balances at the end of fiscal year are $8,259,278., noting that this includes the
current MRF negotiation. He said that includes anticipated loan repayment from the City of
Dubuque.
Mr. Vogt said that staff was recommending no fee increase for fiscal year 04, but would
anticipate fee increases down the road. He said that Scenario Number. #3 anticipates fee
increases in 05 and 07 and #2 anticipates $.75 every year. He said that Scenario #4 is most
likely.
Mr. Michalski asked if the decision needed to be done that day. Mr. Vogt said that the
budget is supposed to be done in December so that furore fee structure can be sent to
municipalities in December for their budgeting purposes.
Mr. Nicholson clarified that in Scenarios #3 or g4, there is a $.75 in 05 and 07. Mr. Vogt
said that unless something strange happens, Cost Of Living figares compute to less than $.75,
and the contracts have only the option for increase in Cost Of Living or $.75, whichever is
greater.
Mr. Mantemach asked whether the Agency could pass up an increase one year, mud then
raise add the two increases together the next year if necassary. Vogt said that was grey in
the last contract. However, he said, that the new contract would probably prohibit that..
Ms. Michaiski said that the Agency needs to review budgets carefally iftormage
continues to fall, which result in problems with reserves. She noted that she had voiced that
concern at the November 19 Board meeting.
Mr. Mantemach said that the fee at the landfill is at bottom end of the scale on tonnage
fees with other landfills.
Page 3
Mr. Manternach said that he was concerned about costs falling back on the property tax;
Ms. Michalsld said she was concerned about that, and about required reserves failing.
Mr. Manternach moved, Ms. Michalsld seconded, carried unanimously to increase the
landfill fee by $.75 per ton for fiscal year 2004. Mr. Vogt said that the average homeowner
would pay approximately $.03 per more month.
Mr. Manternach moved, Ms. Michaiski seconded, carried unanimously to adopt the
following resolutions.
Resolution Number 03-02
Whereas, an ordinance passed and adopted by the Agency on April 26, 1976, requires the
preparation and adoption of an annual operating budget; and
Whereas, the requirements are for the preparation and adoption by resolution of a detailed
budget of revenue and expenses; and ,
Whereas, following the adoption of a resolution approving the budget the ordinance
stipulates that copies of the budget shall be mailed to municipalities in Dubuque County.
Now therefore be it resolved by the Directors of the Dubuque Metropolitan Area Solid
Waste Agency:
Section 1. That the official budget for Fiscal Year 2004 by and is hereby adopted as
shown on the attached.
Section 2. That the Secretary of the Agency be authorized and directed to forward copies
of the approved budget for Fiscal Year 2004 to the member mmnicipalities of Dubuque County.
Resolution Number 04-02
\Vl~ereas, mn ordinance passed and adopted by the Dubuque Meh-opolitan Area solid
Waste Agency on April 26, 1976 requires the preparation and adoption of an annual tipping fee
structure; and
Whereas, following the adoption of a resolution approving the tipping fees the ordinance
stipulates that copies of the budget shall be mailed to municipalities in Dubuque County.
Now therefore be it resolved by the Directors of the Dubuque Metropolitan Area Solid
Waste Agency:
Page 4
Section 1. That the solid waste tipping fee be established at $ per ton, for any special
wastes as authorized the tipping fee be established at $ per ton, and any yard waste the tipping
fee be established at $ per ton, all effective on July I, 2003.
Section 2. That the Secretary of the Agency be authorized and directed to forward copies
of the approved tipping fees for Fiscal Year 2004 to the member municipalities of Dubuque
County.
There was discussion of ancillary fees. Mr. Vogt noted that the document lists appliances
$9 per ton, which should be per unit and brought up the earlier action in which the Agency would
pay only $8.25 per unit. There was consensus to leave the fee at $9 per unit.
There was discussion of the yard waste fee. Ms. Michalski suggested leaving it as is for
this budget year and asked for a study to resolve yard waste issues.
Ms. Michalski moved, Mr. Maniemach seconded, carried unanimously to approve the
ancillary fee schedule for fiscal year 2004, leaving the ym'd waste fee at $23 per ton.
Under staffreports, Ms. Michalski noted the issue of how hard it is to communicate with
only three board members, since two members constitute a quorum. Mr. Nicholson asked about
disposal of deer carcasses.. Mr. Vogt said that the DlCR recommends that the landfill keep
taking them or directs that the Agency would have to provide another source to take them
otherwise. Mr. Vogt said he would keep the Board apprized of this issue.
Ms. Michalski moved, Mr. Manternach seconded, carded unanimously to receive and
file staffreports.
There was discussion of possible dates in January for the next Board meeting.
Ms. Michalski moved, Mr. Mantemach seconded to go into closed session to discuss
possible purchase of real estate under Chapter 21.5-1.j of the Code of Iowa at 5:40 p.m.
Upon motion of Mr. Mantemach, seconded by Ms. Michalski, carried unanimously, the
Mr. Mantemach moved, Ms. Michalski seconded, carried unanimously to adjourn at 5:55
p.m.
Jan Hess, Secretary
Page 5