Budget 04 Engr O & M Wtr Pl Air FISCAL YEAR 2004
RECOMMENDED POLICY AND NARRATIVE BUDGET
TABLE OF CONTENTS
February 20, 2003
Library Auditorium
DEPARTMENT/DIVISION
Engineering/Public Works
Operations & Maintenance
Water Department
Planning Services
Airport
Library
OPERATING BUDGET CIP
PAGE PAGE
3 212
42 368
122 331
148 419
184 184
209 176
Engineering/Public Works
PROGRAM:
DEPARTMENT/DIVISION:
RESPONSIBILITY:
Facilities And Environment
Public Works/Engineering
Michael Koch, Public Works Director
HIGHLIGHTS OF FISCAL YEAR 2002 (Calendar Year 2001):
The Engineering Division has continued its emphasis on public informational meetings
concerning projects that have a significant impact on neighbors. Neighborhood meetings were
held on the street construction projects of War, burg Place along with Algona, College, Douglas,
and Langworthy Streets. These meetings have been a valuable source of information, both to
the affected property owners and to City staff. These opens lines of communications have
served as a problem-avoidance mechanism since all parties are better informed on the project
and its impact.
The Engineering Division's total Capital Improvement Budget for Fiscal Year 2002 included
$9,343,906 for street, sanitary sewer, storm sewer, a'nd other improvements. Reconstruction
and maintenance of the City street system continues to be the top priority of the Division, with
$7,410,206 budgeted for street improvements alone. America's River Project added another
$38,913,960 to the Capital Improvement Budget.
Major street and sewer projects included:
1: Salina Street Reconstruction, from Railroad Avenue to Bridge
2. Algona Street Reconstruction, from Grace to St. Joseph
3. Elm Street Resurface, from 24th to 26t~ and 22"d to 12~ Streets
4. Kaufmann Avenue Resurface, from Central to Quarry
5. 22® Street Resurface, from Elm to Central Streets
6. Chavenelte Extension West of Seippel
7. White Street, from 21Stto 32nd
8. Alley between Garfield and Rhomberg Sanitary Sewer
9. High Bluff Sanitary Sewer
10. Napier to Kaufmann Sanitary Sewer
11. Napier and Kaufmann Storm Sewer
The America's River Project included:
1. Port of Dubuque Infrastructure Improvements
2. Mississippi Riverwalk and Amenities
3. Education & Conference management Agreements
4. Master Site Planning for Ice Harbor/Jones Street Area
CURRENT INITIATIVES FOR FISCAL YEAR 2003 (Calendar Year 2002):
The Engineering Division's Fiscal Year 2003 Capital Improvement Budget for street, sanitary
sewer, storm sewer, and other improvements is $16,566,144, with an additional $43,726,282 of
America's River Projects. Reconstruction and maintenance of the City street system continues
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to be top priodty of the Division, with $10,693,291 budgeted for street improvements alone.
Informational meetings were held between City staff and impacted property owners for the John
F. Kennedy Road, White Street, and Main Street reconstruction projects.
Major construction projects in Fiscal Year 2003 (Calendar Year 2002) currently being designed
or currently under construction inctude:
Street
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Chavenelle Road Extension west of Seippel Road
John F. Kennedy Road Reconstruction, from Spdng Valley to City Limits
Tanzanite Drive Extension Reconstruction, from Tanzanite Drive to Iowa 32
Wartburg Place Reconstruction, from Fremont Avenue to End
Jackson Street Resurface, from 22® to 33nd Streets
West Locust Resurface, from West 17th Street to Clarke Drive
Town Clock Plaza Phase II
West End - Harbor Road/Wall Extension
Locust Street Connector
Bell Street from 5~ to Northerly End
Southwest Artedal
Sanitary Sewer
12. Eagle Point Drive Extension
13. Rosedale Avenue Reconstruction
14. John F. Kennedy and Pennsylvania Avenue
15. Hawthorne Street
16. Washington Street
17. Rockdale Road
18. Soccer Complex
19. High Bluff
20, Napier to Kaufmann
21. Cox Street
22. Washington - Jackson Alley
23. Loras, Walnut to Prairie
24. Marshall Park
25. Rhomberg - Garfield
26. Madison Avenue
27.3rd Street Ramp
28. H&W
29. Highway 20 Annexation
30. Manhole Replacement
Storm Sewer
31. Rosedale/West Locust
32. Wartburg Place
33. Northwest Arterial Detention Basin
34. Jackson & Aquin Drainage
35. Dodge Street
36.32"d Street
37. Windsor Avenue
38. Napier to Kaufmann
39. Hillcrest
-4-
40. Westside Storm SewedCatch Basin
41. Salina Street
42. Gunite Rock
43. Hamilton Street
44. Valley Street Detention Basin
45. West Locust
46.26th Street
47. 16th Street Basin Dredging
48. Stormwater Management Improvements
49. Silt Removal at 32"d Street
Miscellaneous 50. Brunskill Road Bridge
51. Manson Road Bridge
52. Louise Lane Bridge
53. Town Clock Lighting
54. Lincoln Avenue - Warning Flashers
55. Hawthorne Street - Warning Flashers
56. Guardrail Replacement
57. Traffic Control Replacement
58. Traffic Signal Coordination
59. Traffic Signalization Efficiency Program
60. Railroad Track Rehabilitation
61. Harbor Area Maintenance
62. Mississippi Riverwalk
63. Port of Dubuque Street Improvements
64. Ice HarbodPort of Dubuque Utility Relocation
65. Port of Dubuque Tourism Signage
66. Port of Dubuque Education & Conference Center/Greenway
67. Port of Dubuque Visitor Amenities
68. Port of Dubuque Harbor Road
69. Port of Dubuque Parking Lots
The City worked with the Iowa Department of Transportation on coordinating the effort on the
design of John F. Kennedy Road with Phase II ofthe Northwest Arterial Extension Project. The
State has let both projects as one in December 2001. The City worked with the Iowa
Department of Transportation on the relocation of 32® Street and Arboretum Ddve a~ it related
to the Northwest Arterial Project.
The City has made a continuing effort to extend the Heritage Trail system from the northerly City
limits (32"d Street) to the M~nes of Spain. The areas included in this system are: Jaycee Trail
from Volunteer Drive to 16th Street; Heritage Trail extension (16® to Sycamore); and Powerline
Trail from North Grandview to Mines of Spain.
The Ice Harbor West Road & Trail Project contract was awarded to Tschiggfrie Excavating in
the amount of $2,171,906. City staff, Durrant, IIW Engineers and Tschiggfrie Excavating are
meeting to look at possible cost-savings through possible redesigns. Staff anticipates final
design and significant cost-savings are to be identified in October 2002 with construction
expected in November 2002 and completion May 2003.
-5-
The Mississippi River Edge Plaza Project has substantially been completed with construction of
both the River's Edge Plaza and alternate components of the project located between the
floodwall and the Welcome Center Port Side building. River's Edge Plaza Pavilion and
Riverwalk shade structures will be installed in spring of 2003.
The Mississippi Riverwalk Phase II contract was awarded to Portzen Construction and involves
construction of riveffront promenade and amenities along Mississippi River and Ice Harbor from
the existing River's Edge Plaza, north to Alliant Energy Star Brewery Amphitheater and from the
Welcome Center Port Side Building, west to the Mississippi River Discovery Center Museum
and Aquarium. The Welcome CentedPort Side Building is substantially completed with final
work continuing on landscape, tree plantings and ornamental lighting. Altiant Energy
Amphitheater was dedicated on October 15, 2002. Due to the above normal river levels delays
in completion of the Riverwalk Phase II and the Conference Center Riverfront Cascading Stairs
will require complet!on of some of the components to be carded over to 2003. Construction will
begin on the Ice Harbor Park and Riverwalk - MRDC East Entrance in the spring of 20.03.
Five (5) sanitary sewer and sewer lateral projects are or have been completed to provide
service to 10 homes and businesses within the City of Dubuque. With these new connections,
the City will have only 108 properties that are without City sanitary sewer service. In the
upcoming Capital Improvement Program, several projects will be initiated to address these
remaining areas.
The purpose of the City's Inflow and Infiltration (l&l) is to decrease the extraneous stormwater
inflow and groundwater infiltration into the Catfish Creek and downtown sanitary collector
systems. This program will reduce the potential for sewer backups and line surcharging, reduce
pumping costs, and assist in meeting effluent standards at the Water Pollution Control Plant.
The City's Inflow and Infiltration (l&l) Program has continued during.2002. The inspections are
conducted to locate improper connections to the sanitary collector systems and identity potential
inflow sources such as sump pumps, roof drains, and yard drains. In 2002, 1000 inspections
are anticipated and have completed 50%. Of the identified illegal connections, 50% of the
property owners have complied and corrected the illegal hook-ups.
While the City continues to implement improvements recommended in the Drainage Basin
Master Plan, Engineering is actively preparing the final three pieces of the Stormwater
Management Plan. The Stormwater Management Plan consists of:
1) Drainage Basin Master Plan (prepared by HDR Engineering);
2) National Pollution Discharge Elimination System (NPDES) Phase
application;
Drainage Design Criteria Manual; and
Level of Service and Funding.
3)
4)
II Permit
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Drainage Basin Master Plan
Several homeowners witnessed the benefits of the Drainage Basin Master Plan this past June.
In the past, a rainstorm of that magnitude would have produced stormwater in excess of what
the creek that runs from the NW Arterial to Rosemont is able to convey. The excess stormwater
would back-up, pond deeper and deeper, to a point where it would enter into basements,
Eventually, overtopping Rosemont, making it impossible to drive safely. With the NW Artedal
Detention basin completely functional, stormwater did not flow over Rosemont and the homes
historically at risk did not experience property damage.
The improvements outlined in the Drainage Basin Master Plan total more than $20 million. The
Carter Road Detention basin ($875,000) and modifications to the existing West 32nd Street
Detention basin ($4,023,000) will be atop the priority list in Fiscal Year 2004.
National Pollution Discharge Elimination System (NPDES) Phase II Permit
The NPDES Phase II permit application will outline the City of Dubuque's plan to reduce the
pollution levets associated with stormwater runoff. As stormwater runs off a parking lot or street
into a storm sewer, it collects pollutants. Because storm sewers discharge stormwater directly
into receiving waters like the Catfish Creek and the Mississippi River, pollutants carried by the
stormwater are also discharged into the receiving waters. While the specifics of the permit
application are under review, the City will implement portions of the permit over the next five-
year permit term.
Drainage Design Cdteria Manual
The objective of the manual is to provide guidance for developers with regard to stormwater
management. The goal is to prevent the creation of drainage problems where none existed
before development. A rough draft manual has been prepared and is under review. Through
meetings with stakeholders, a preliminary draft will be forwarded for the City Council's review in
Fiscal Year 2004.
Level of Service and Funding
With the help of CDM, an engineering consulting firm, and a citizen advisory committee, City
staff has considered the current level of service provided by the City in terms of stormwater
management. The citizens on the advisory committee and City staff agreed that more should
be done to ensure that the existing stormwater management system inherited from past
generations is maintained so that it provides its maximum benefit. With drainage improvement
projects totaling over $27 million and an increased level of maintenance, an increase in
spending for stormwater management is necessary. To help address this need, the citizen
group, City staff, and CDM investigated the feasibility of implementing a stormwater utility.
Much like the sanitary sewer utility, the stormwater utility would include a monthly fee based on
the rainwater that flows from a piece of property: Because more rainwater flows from a paved
parking lot than a grassed lawn, the owner of the parking lot would pay a higher fee.
The County of Dubuque has received and shared its GIS system with the City. Some of the
shared data includes aerial photography, parcels, lots, address and street designations. The
City spent the summer updating all City street and subdivision information; efforts are underway
to include storm sewer, sanitary sewer, stormwater detention, and to incorporate the pavement
management system. The updated information was submitted to Iowa One Call in an effort to
reduce the number of local and County calls. The City has budgeted a reflight for the west end
in 2005.
-7-
FUTURE INITIATIVES FOR FISCAL YEARS 2004 (Calendar Year 2003):
The Engineering Division reqUests a total Capital Improvement Budget for Fiscal Year 2004 of
$21,396,576. Of this tctal, $8,516,100 is requested for street improvements, with $12,880,476
requested for sewer and miscellaneous improvements.
Planned
Street
1.
2.
3.
4.
6.
7.
8.
9.
10.
12.
13.
14.
15.
major construction projects for Fiscal Year 2004 (Calendar Year 2003) includes:
14t~ Street Reconstruction, from Elm to Sycamore Streets
Chestnut Street Reconstruction, from Highland to Cox Streets
Sycamore Street Reconstruction, from 16th to 14~ Streets
Garfield Avenue, Reconstruction, from Marshall to Elm Streets
Fremont Avenue Reconstruction, from Dodge to Simpson Streets
Cadotta Street Reconstruction, from Alta Vista to Alpine Streets
University Avenue Reconstruction, from Spruce to Delhi Streets
Alta Vista Reconstruction, from 5t~ Street to University
Iowa Street Resurface, from 17t~ to 14th Streets
Windsor Avenue Resurface, from Burden Avenue to Stone Ridge
Stone Ridge Resurface, from Windsor Avenue to End of Public Street
8t~ Street Resurface, from Locust to Hill
University Extension at U.S. Highway 20
Highway 20 Widening, from the Northwest Artedal to Old Highway Road
Port of Dubuque - Market Street
Sanitary Sewer 16. Mullen Road, from Asbury Road to Hillcrest
17. Nightengale Extension
18. Ann Street, from Rhomberg to Alley East of Lincoln
Storm Sewer
19. Hawthorne and Kerper Improvements
20. Custer/Allison Henderson Detention Basin
21. Terminal Street Reconstruction
22. Stream Bank Stabilization Program
23. Draintile Program
24. NPDES Phase II Compliance Program
25. Bee Branch Creek Restoration Program
28. Carter Road Basin Construction
27. Pennsylvania/John F. Kennedy Culvert ImProvements
28. West 32® Detention Basin Modifications
29. Kaufmann & John F. Kennedy Improvements
30. Middle Road Culvert Improvements
31. Walker Street Reconstruction
32. Asbury & Bunkerlmprovements
33. Pennsylvania and Keyway Extension
34. Gunite Rock Storm Sewers
35. Sunnycrest - Roosevelt
36. Windsor Storm Sewer
37. Port of Dubuque- Phase IV
-8-
Miscellaneous 35. Traffic Signal Controller Replacement Project
36. Traffic Signal Interconnect Conduit Repair
37, Signalization Program
38. Bridge Repairs/Maintenance
39. Sidewalk Inspection Program
40. Sidewalk Program - City-Owned Property
41. Sidewalk Program- Curb and Catch Basin Replacements
42. ADA Curb Ramp Construction
43. Catherine Street Steps Reconstruction to West Locust
44. Fiber Optic Conduit Along the Northwest Arterial
45. Hodgen Street Steps Reconstruction to West Locust
46. City-Owned Street Light Replacement
47. Traffic Signal Mastarm Retrofit
48. Washington Park Sidewalk
49. Guard Rail Replacement
50. Stone Retaining Walls
51. Fiber Optic Conduit
The City's efforts to expand its trail system will continue. Future plans include: a trail along
Dodge Street from Locust Street to the Northwest Arterial; Northwest Arterial from Dodge to
Heritage Trail; a trail within the Industrial Park West; and Heron Pond Trail - Phase III (from
Greyhound Park to 16t~ Street and Kerper Boulevard).
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ENGINEERING DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Operating Revenue
Utility Charges-Sanitary
Recharges to Service Funds
Road Use Tax Funds
Utility Charges-Stormwater
FY 2003
Adopted
$ 1,555,780
112,519
33.880
$ 1,702;179
FY 2004 Dollar
Recommended. Change
$ 1,639,141 $ 83,361
364,812 252,293
~ (10,230)
$ 2,02~,603 $ 325,424
66,337 67,938 1,601
77,039 81,626 4,587
899,452 927,911 28.459
11,000 2,400 (8,600)
243.740 243,740
Property Tax Support w/o Debt
Debt Service
Debt on America's River Project-Abated
Property Tax Support with
Non-Abated Debt Service
$ 648,351 $ 703,988 $ 55837
879,890 427.684 (452,206)
808,745 718.514 (90,231)
$ 1,528,241 $ 1,131,672 $ (396,569)
Decision Package
I of 7
This decision package provides for the following increasing ~n operating costs associated with
the increased stormwater operations and maintenance: additional 400 hours in administration
to implement the utility-one-time cost ($15,000), one-time software update ($15,000), annual
billing costs split ¼ with other utilities ($125,000), engineering design and inspection services
associated with increased capital improvement program (+$210.000), cleaning sediment from
catch basins, including replacement/repair as needed ($110.270), manhole cleaning bi-annually
($34,545), storm sewer cleaning and TV inspection ($236,100). culvert, creek and stream
annual inspections ($10,000), less $177,175 currently spent on existing stormwater
maintenance programs.
Related Cost: $578,740 Recommended $368,470
Related Revenue: $210,000 Service Fund Charges Engineering $243,740
Net Impact: $368,740 Stormwater Utility Charges Billing $125~000
($30,000 non-recurdng)
Activity: Stormwater Engineering, Stormwater Oper. & Maintenance
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2 of 7
This decision package provides a license for one inspector to utitize the required interface
software from InspecTrack and Permits P~us. Field data could be entered in the field arid then
synchronized with the database on the network. The Building Department is requesting the
interface and their licenses.
Related Cost: $859 Tax Funds - Non-Recurring
Property Tax Impact: +$.0006/+.01%
Activity: Project Engineering
Recommended
3 of 7
This decision package provides for software for traffic anatysis and progression and timing of
traffic lights. This software works hand in hand with the City's existing controllers and lets you
backup and clone controllers giving the field crew assurance of a good backup at each
signalized intersection and also altows them to trouble shoot more freely. If a controller fails,
staff can bring out a new controller and download the intersection data in seconds.
Related Cost: $6,600 Tax Funds - Non-Recurring
Property Tax Impact: +$.0042/+.05%
Activity: Traffic Engineering
Recommended
4 of 7
This decision package provides funding for two staff members to attend the Institute of
transportation Engineering annual conference. The meeting provides vanous sessions and
problem-solving workshops with other cities on a wide range of topics sich as traffic movement
in urban and rural areas, travel behavior, traffic management through signalization
improvement, and signal system update.
Related Cost: $2,800 Tax Funds - Recurring
Property Tax Impact: +$.0018/+.02%
Activity: Project Engineering
Not Recommended
5 of 7
This decision package provides for a specialized laptop computer, with software that will enable
the GPS instrument to talk directly to DAGIS (City's GIS data base), and provide a timely,
efficient and cost effective process for updating the DAGIS sanitary and storm sewer database.
Related Cost: $6,595 Sanitary Sewer Fund - Non-Recurring
Activity: Project Engineering
Not Recommended
6 of 7
This decision package provides a color printer for handling 11 x 17" paper for map preparation,
presentation materials, differentials for utilities, lots, etc. that can be defined better using color.
Related Cost: $9,000 Tax Funds - Non-Recurring Not Recommended
Property Tax Impact: +$.00058/+.06%
Activity: Project Engineering
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7 of 7
This decision package provides for one hydraulic lift for concrete density testing in the
Engineering laboratory (lower level). This lift will facilitate the removal of concrete blocks
(average 70 pounds) from the water and setting on the cart.
Related Cost: $600 Road Use Tax - Non-Recurring
Activity: Project Engineering
Not Recommended
Significant Line Items
Equipment replacement items at the maintenance level include: $10,000 for an annuat
maintenance subscription for twelve software licenses (which provides engineering with
the latest versions of AutoCad, MAP, LDT and Eagle Point so,ware packages), concrete
air tester ($650), four quart melting pot ($800), cylinder breaker ($3,270), traffic counter
($850), desk/chairs ($420), radio ($400), files ($180),
Miscellaneous Services is being reduced from $13,500 to $4,500 to reflect shifting of the
32nd street detention bas n cleaning to the Capital Improvement Program.
Licerise fees have been increased frOm $300 to $1,045 for the five-year renewal of the
radioactive material ticense needed for the concrete density tester equipment.
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City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL. PAGE
Engineering Division
Sanitary Sewer Maintenance/Repaire
General Sanitary Sewer Repairs
Sanitary Sewer Iht-New Development
Sanilary Sewer Ext-Annexation
Sewer Connections - Assistance to
Low/Moderate-lnceme Residents
Sewer Lateral Connection Assistance
Lateral Replacement Assistance to
Low/Moderate Income-Street
Lateral Replacement Assistance to
Low/Moderate Income for I & I
Sanitary Sewer Manhole Replace
City Share of Special Assessments
on Sanitary Sewers
I & I Reduction Program
Interceptor Sewer Clearing/Grubbing
Sanitary Sewer Lining Program
Annexalion Study and Implementation
Specific Sanitary Sewer Projects
Mullen Road-Asbury Road to Hillcrest
Ann Slreet-Rhomberg to Alley
Nightengale Lane
U.S. 20 Annex-Northwest Arterial
to Seippel Rd
Oak Grove
Laurel Street
Linberg Terrace/Eagle Street
Stafford-High Bluff to Lincoln
South Fork Interceptor Extension
Monroe Street Extension
Alley-Rhomberg and Lincoln
Sunset Ridge
Comprehensive Master Plan
Southfork Interceptor Sewer Upgrade
Ca0ish Creek leterceptor Recenst.
Groveland Brunswick to Burden
Sanitary Sewer Const Fd $ 100,000 $ 100,000 $ 125,000 $ 130,000 $ 135,000 $ 590,000 212
SanitarySewerConstFd/ $ 54,600 $ 54,600 $ 50,000 $ 50,000 $ 50,000 $ 259,200 213
Loan Repayments
SanitarySewerConstFd $ 114,000 $ 114,000 $ 114,000 $ 114,000 $ 114,000 $ 570,000 214
General Fund $ 15,000 $ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 110,000 215
Sanitary Sewer Const Fd
GO Bonds/Federal-State/
Special Assess/Sanitary
Sewer Const Fund
GO Bonds/Federal-State/
Special Assess/Sanitary
Sewer Coast Fund
Sanitary Sewer Const Fd
Sanitary Sewer Coast Fd
$ 20,000 $ 25,000 $ 25,000 $ 30,000 $ 35,000 $ 135,000 216
$ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 900,000 217
$ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 218
$ 75,000 $ 100,000 $
$ 10,000 $ 10,000 $
Sanitary Sewer Const Fd $ 50,000 $ 50,000
Sanitary Sewer Const Fd $ $ 75,000
Sanitary Sewer Coast Fd $ $ 100,000
Sewer Coast Fund $ $ 430,000
Sanitary Sewer Coast Fd
Sanitary Sewer Coast Fd
Special Assessments/
Sanitary Sewer Const Fd
Sanitary Sewer Const rd/
Special Assessments
Sanitary Sewer Const rd/
Special Assessments
Sanitary Sewer Const rd/
Special Assessments
Sanitary Sewer Coast Fd
Sanitary Sewer Const Fd
Sanitary Sewer Const Fd
Sanitary Sewer Coast rd/
Special Assessments
Sanitary Sewer Const Fd
Sanitary Sewer Coast Fd/
Special Assessments
Sanitary Sewer Const Fd
Sanitary Sewer Coast Fd
Sanitary Sewer Coast Fd
Sanitary Sewer Coast Fd
$ 117,000 $ $
$ 18,000 $ $
$ 280,000 $ $
$ $ 500,000 $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ - $ $
$ - $ $
$ - $ $
100,000 $ 100,000 $ 100,000 $ 475,000 219
10,000 $ 10,000 $ 10,000 $ 50,000 220
50,000 $ 50,000 $ 50,000 $ 250,000 221
75,000 $ 751000 $ 75,000 $ 300,000 222
100,000 $ 100,000 $ 100,000 $ 400,000 223
430,000 $ 500,000 $ 640,000 $ 2,000,000 224
$ - $ - $ 117,000 225
$ - $ - $ 18,000 226
$ - $ - $ 280,000 227
$ - $ - $ 500,000 228
99,000 $ - $ - $ 99,000 229
237,000 $ - $ - $ 237,000 230
100,000 $ - $ - $ 100,000 231
28,000 $ - $ - $ 28,000 232
$ 110,658 $ - $ 1t0,658 233
$ 18,500 $ - $ 18,500 234
$ 141,000 $ - $ 14%000 235
$ 68,000 $ 450,000 $ 518,000 236
$ 90,000 $ 75,000 $ 165,000 237
$ ~ $ 55,000 $ 55,000 238
$ - $ 220,000 $ 220,000 239
$ - $ 54,000 $ 54,000 240
-PROGRAM/DEPT
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2008 FY 2006 FY 2007 FY 2008 TOTAL PAGE
General Storm Sewer Maintenance
Storm Sewer Improvements/Extension
Streambank Rahab Assistance
Draintile Program
NPDES Phase Ii Compliance Program
Detention Basin Silt Removal
Stormwater Fee Assist-Low Income
Stormwater Subsidy Not-for-Proflls
Carter Road Basin Construction
West 32nd Detention Basin Mod.
Pennsylvania/JFK Culved
Keyway Channel and Culvert
.Keyway to Rosemont Channel
Rosemont to NW Artedal Channel
Rosemont Culvert Improvements
Storm Sewer General Repairs
Catch Basin Maintenance
Detention Basin Maintenance Program
Specific Storm Sewer Projects
Gunite/Replacement Rock
Hawthome-Kerper Improvements
Custer/Allison Henderson
Terminal Street Storm Reconstruction
Sunnycrest to Roosevelt
Kaufmann & JFK Improvements
Windsor Slorm Sewer Extension
Middle Road Culvert Improvements
Port of Dubuque Improve-Phase IV*
Utility Relocations Related to
New Bridge
Rosedale Improvements Project
Kane, Kaufmann and McDonnell Lane
Goethe/Sheridan
Clearview Court
New Haven Storm Sewer
Stormwater Utility/Sales $ 95,000 $ 95,000 $ 95,000
Tax Construction Fd
Stormwater Utility $ 20,000 $ 20,000 $ 20,000
DnA Distributi~)n $ 20,000 $ 20,000 $ 20,000
StormwaterUtility $ 100,000 $ 100,000 $ 100,000
Stormwater Utility/Sales ~ 21,000 $ 51,000 $ 21,000
Tax Fund
General Fund $ 10,000 $ 10,000 $ 10,000
General Fund $ 55,000 $ 55,000 $ 55,000
Stormwater Utility $ 875,000 $ - $
Stormwater Utility $ 763,000 $ 1,773,000 $ 1,487,000
Stormwater Utility $ - $ 165,000 $
Stormwater Utility $ - $ - $ 250,000
Stormwater Utility $ $ - $ .
Stormwater Utility $ $ - $
DRA Settlement $ $ - $
General Fund $ $ 80,000 $ 80,000
General Fund $ $ 25,000 $ 25,000
Sales Tax Const Fund $ $ 15,000 $ 15,500
General Fund
General Fund
Storm Sewer Const Fd
Sales Tax 20%
Slormwater Const Fund
Sales Tax 20%
General Fund
DRA Distribution
DnA Distribution
Grant Fds/DRNSewer
ConsWVater Const
DnA DistribuSon
DnA Distribution
Storm Sewer Const Fd
General Fund
General Fund
Keyway & Pennsylvan!a Improvements DRA Distdbu0on
Walker Street Reconstruction DRA Distribution
Hillcrest at Keyway Rehabilitation General Fund
Dodge/Terminal Street Reconstruction Sales Tax 20%
Kaufmann & Trygg DRA Distribution
Woodland Extension Project DRA Distribution
Asbury & Bunker improvements DRA Distribution
70,000
25,000
14,500
t15,000
57,000
83,000
72,000
18,000
36,000
58,000
17,500
258,570
115,000
150,000
2,670,000
135,000
160,000
116,000
23,000
36,800
21,000
16,000
-
115,000
95,000
31,625
276,000
17,500
!7,500
$ 95,000 $ 95,000 $ 475,000 241
$ 20,000 $ 20,000 $ 100,000 242
$ 20,000 $ 20,000 $ 100,000 243
$ 100,000 $ 100,000 $ 500,000 244
$ 56,000 $ 21,000 $ 170,000 245
10,000 $ 10,000 $ 50,000 246
55,000 $ 55,000 $ 275,000 247
- $ - $ 875,000 248
- $ - $ 4,023,000 249
- $ - $ 165,000 250
282,000 $ - $ 532,000 251
300,000 $ 327,000$ 627,000 252
133,000 $ ~ $ 133,000 253
$ 81,000 $ 81,000 254
80,000 $ 80,000 $ 390,000 255
30,000 $ 30,000 $ 135,000 256
16,000 $ 20,000 $ 81,000 257
$ 115,000 $
$ - $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
20,700
115,000
-
575,000 258
57,000 259
83,000 260
72,000 261
18,000 262
36,000 263
58,000 264
17,500 265
503,570 266
2,670,000 267
$ 135,000 268
$ 160,000 269
$ 116,000 270
$ 23,000 271
$ 36,800 272
$ 21,000 273
$ 16,000 274
$ 31,625 275
$ 276,000 276
$ 17,500 277
$ 17,500 278
$ 20,700 279
City Of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
PROGRAMIDEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2006 FY 2006 FY 2007 FY 2008
TOTAL PAGF
Clifford-Rosemonl Reconstruction
Prince Street
Northddge Drive Court
Century Circle Reconstruction
Rsckdale Road Reconstruction
Bee Branch Creek Restoration Project
Street Related Improvements
Southwest Arterial (IA 32)
Annual Street Program
Street Assessment Assistance
Widen US 20-Crescent Ridge
to Old US 21
University Avenue to U,S, 20
University Avenue-Spruce to Delhi*
14th Street-Elm to Sycamore
Chestnut-Highland to Cox
Port of Dubuque New Street Const
Adam Streel from 5th Street
Market Street From 5th to Bell
Sell Street Extension)
Dowell Bar Retrofil for Chavenelle Driv
Corridor Study of Alternate
EastANest Collector Streets
Town Clock Plaza Amenities
Charier Street Ext to Port of Dubuque
Louise Lane Bridge Replacement
Bridge Repairs/Maintenance
Traffic Signal Controller Replace
Traffic Signal Interconnect
Conduit Repair
Traffic Signal Mastarm Retrofit
Signalization Program
Street Light Replacement-City Owned
General Fund
General Fund
General Fund
General Fund
General Fund
Stormwater Utility
$
$
$
$ - $ 240,000 $
$ - $ 54,000 $
$ - $ 100,000 $
$ - $ 40,250 $
$ - $ 150,000 $
$ 500,000 $ 2,1o0,000 $ 1,,850,000 $
10,000,000 22,168,000 $
$ 240,000 280
$ 54,000 281
$ 100,000 282
$ 40,250 283
$ 150,000 284
4,450,000 285
DMATS STP/IDOT $ 3,750,000$ 7,666,000$ $ 16,666,000 $ 60,250,000 286
FHWNRISE/
Cily/County
SpecialAssessments/ $ 2,150,500 $ 2,096,000 $ 2,809,500 $ 2,991,500 $ 2,643,000 $ 12,690,500 287
Sales Tax 30%/DRN
Road Use Tax/St Const/
STP Fund
Sales Tax 30% $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 288
IDOTU-STEPFund/ $ 430,390 $ $ $ - $ - $ 430,390 289
DRA Funds
DMATS/Sales Tx 30% $ 3,085,000 $ $ $ - $ - $ 3,085,000 290
SpecialAssessments/ $ 1,250,000 $ $ $ ~ $ - $ 1,250,000 291
STP Fd/Sales Tx 30%
Sales Tx 30%/Special $ 530,000 $ - $ $ - $ - $ 530,000 292
Assessments/Road Use
Special Assessments/ $ 600,000 $ - $ - $ - $ - $ 600,000 293
Sales Tx 30%/Road Use
DRADistribution $ 912,000 $ 858,750 $ - $ $ - $ 1,770,750 294
Sales Tx 30%lRoad Use $ - $ 332,200 $ - $ $
DRADistribution $ 100,000 $ - $ - $ _ $
- $
$ - $
Special Assessments/ $
TIF Back GO/DRN
General/Street Const
State & Federal Grants $
& DMATS/DRA
Road Use Tax/DRA $
Road Use Tx/General $
Sales Tax 30%/RUT $
Road Use Tax Fund $
DRA Distribution $
Read Use Tax Fund $
DRA Distribution $
$ - $ - $
- $ 332,200 295
- $ 100,000 296
500,000 $
975,000 $
- $
30,000 $ - $ - $ . $
50,000 $ 10,000 $ 50,000 $ 10,000 $ 10,000
48,000 $ 50,000 $ 52,000 $ 541000 $ 56,060
65,000 $ 285,000 $ 50,000 $ 50,000 $ 135,000
65,000 $ 65,000 $ 65,000 $ 32,500 $ -
!00,000 $ $ 80,000 $ - $ 851000
30,000 $ 31,000 $ 32,000 $ 33,000 $ 34,000
500,000 297
975,000 298
30,000 299
130,000 300
260,000 301
585,000 302
227,500 303
265,000 304
160,000 305
15ROGRAMIDEPT
PROJECT DESCRIPTION
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
SOURCE OF FUNDS FY 2004 FY 2005 FY 2006
FY 2007 FY 2008 TOTAL PAC. r'
ADA Curb Ramp Conslruction
Guard Rail Replacement
Stone Retaining Walls
Washington Park Sidewalk
Sidewalk Program Related Curb
and Catch Basin Replacements
Sidewalk Inspection Program
Sidewalk Program - City-Owned
Property
Catherine Street Steps
Fiber Optic Conduit Along NW Arterial
Fiber Optic Conduit
Miscellaneous Projects
Rehab City-Owned Railroad Tracks
General Building Maintenance
Accessibility Barriers and Building
Modifications
Neighborhood Infrastructure Program
River[ront Leasehold Improvements
Maintenance and Dredging of Harbor
Pedestrian Scale Signage in
Downtown and Port of Dubuque
America's River Project
Grand River Center*
Grand River Center - Management
Agreement
Visitor Amenities, Greenways and
Smart Growth Initiatives*
Fiber Op0cs and HUB-Related
Hardware*
Exisling Parking Lot Modifications*
Tourism Signage Improvements
3rd Street Overpass - Additional
Pedestrian Walk & Amenilies*
CDBG $ 40,000 $ 55,000 $
Street Construction rd/ $ 50,000 $ 50,000 $
Road Use Tax Fund
Street Construction rd/ $ 100,000 $ 110,000 $
Road Use Tax Fund
DRA Dislribution $ 139,000 $ . $'
Sales Tax Fund $ 100,000 $ 105,000 $
General Fund-Liens $ 10,000 $ 10,000 $
Sales Tax Fund $ - $ 75,000 $
Road UseTax $ 140,000 $ 140,768 $
DRA Distribution $ 526,350 $ . $
DRNCable TV Fund $ 200,000 $ 163,350 $
Sales Tax Conat Fund/ $ 20,000 $ ~ $
General Fund
Sales Tax Const Fund $ 40,000 $ 40,000 $
Sales Tax Const Fund/ $ 25,000 $ 25,000 $
Parking Const/Generel
CDBG Grant $ 40,000 $ $
GeneragDRA Dist. $ 25,000 $
Sales Tax Const Fund $ 285,000 $ $
DRA Distribution $ . $ $
DRNGeneral/GO Bonds/ $ 300,000 $
Vision Iowa
DRNTIF-2 Years Only/ $ 301,267 $
Hoel/Motel Tax 50%~
GenerelNision Iowa
Road Use Tax/Sales $ 567,200 $
Tax 30%ISTPIDRN
Streel Const/GQ Bonds
Cable TV/Private Padic./ $ 135,546 $
DRA Distribution
General/GO Bonds $ 243,700 $
DRA Distribution $ $
STP/DRA Distribution $ $
55,000
50,000
120,000 $
$
110,000 $
10,000 $
80,000 $
- $
- $
106,480 $
20,000 $
45,000 $
25,000 $
$ 60,000 $ 60,000 $ 270,000 306
$ 50,000 $ 50,000 $ 250,000 307
130,000 $ 140,000 $ 600,000 308
- $ - $ 139,000309
115,000 $ 120,000 $ 550,000 310
10,000 $ 10,000 $ 50,000 311
80,000 $ 80,000 $ 315,000 312
$ - $ 280,768 313
- $ - $ 526,350314
124,630 $ 145,200 $ 739,660 315
- $ - $ 40,000316
45,000 $
25,000 $
50,000 $ 220,000 317
25,000 $ 125,000 318
50,000 50,000 $ 50,000 $ 50,000 $ 240,000 319
25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 320
150,000 150,000 $ 150,000 $ 150,000 $ 885,000 321
25,000 $ - $ - $ 25,000 322
- $ - $
548,876 $ 552,646 $ 312,688
$ - $
- $ 300,000 323
320,568 $ 2,036,045 324
- $ $ 235,546 327
- $ $ 713,700 328
- $ - $ 20,000 329
- $ - $ t,775,000 330
50,000 $ 50,000
- $ 470,000
20,000 $ -
1,775,000 $ .
- $ - $ 567,200 326
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Public Works/Engineering
Administration
GOAL
Plan, develop, direct, budget, and supervise the activities of the Engineering Division.
DESCRIPTION
This Activity provides the necessary administration and engineering supervision for planning
and designing of construction projects within the Engineering Division. This Activity is staffed by
the Public Works Director, Assistant City Engineer, Civil Engineer, two secretaries, and contract
support services. Offices are located on the second and third floors of City Hall.
SERVICE OBJECTIVES
To plan, develop, direct and supervise the activities of street, sidewalk, traffic, sanitary
and storm sewer construction and maintenance by:
a)
b)
c)
d)
e)
f)
g)
h)
providing leadership and developing policy guidelines;
maintaining a highly-qualified technical and professional staff;
providing administration of construction projects;
updating construction specifications periodically;
providing complaint follow-up;
responding to City Council referrals;
providing general information and record-keeping functions; and
providing engineering services to other City departments.
To ensure that construction projects are undertaken in a timely, cost-effective manner
by:
a)
b)
c)
d)
e)
providing technical design assistance;
preparing bid specifications;
presenting the project to City Council for public headng and approval;
adhering to bid and contract-letting procedures;
providing administration and technical control of projects during construction; and
initiating special assessment procedures when appropriate.
To initiate a response to citizen complaints, inquiries and requests for information within
forty-eight hours of receipt.
To respond to referrals from the City Council on a timely basis by thoroughly
investigating requests and petitions and providing alternatives and recommendations.
Public Works/Engineering Administration
-17-
To obtain information and new ideas for problem-solving by maintaining membership in
the American Public Works Association and attending appropriate workshops and
conferences.
To serve as a liaison with federal and state agencies such as the Federal Highway
Administration, UMTA, EPA, Iowa Department of Transportation, Department of Natural
Resources and the U.S. Army Corps of Engineers on various City projects and
operations.
To emphasize the need for preservation, maintenance, and rehabilitation of the Public
Works facilities and the City's infrastructure.
To provide leadership, coordination and engineering assistance in the implementation of
the City's five-year Capital Improvement Program.
To provide engineering assistance and guidance to other City departments and divisions
on its construction projects and respective operations.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
Engineering Service Fund
Sewer Fund
General Fund
TOTAL BUDGET
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
5.00 5.00 5.00 5.00
$317,566 $301,381 $343,074 $380,478
46,269 50,297 34,264 49,240
4,667 496 19,380 180
$368,502 $352,174 $396,718 $429,898
$ 80,747 $ 43,629 $!54,932 $126,080
81,626
287,756 308,545 241,786 222,198
$368,502 $352,174 $396,718 $429,898
$162,848 $172,030 $169,718 $ 97,163
PERFORMANCE MEASURES
Engineering services to City
construction projects, including
engineering services to other
City departments
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
80,747 43,629 154,932 154,932 126,080
Public Works/Engineering Administration
-18-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Public Works/Engineering
Project Engineering
GOAL
Provide for the design and inspection of public improvement projects as outlined in the five-year
Capitat Improvement Program.
DESCRIPTION
This Activity provides engineering design, surveying and inspection services in the areas of
street, sidewalk, traffic signalization, and sanitary/storm sewer construction services. This
Activity is staffed by a Surveyor, three Civil Engineers, Survey Party Chief, eight Engineering
Assistants II, three Engineering Assistants I, one Survey Technician, and six seasonal helpers,
whose offices are located in the basement and second/third floors of City Hall.
SERVICE OBJECTIVES
To maintain a suitable street system by providing design and inspection services for a
program of street pavement reconstruction and major maintenance.
To provide for the timely construction of traffic signal, storm sewer, and sanitary sewer
projects approved in the Capital Improvement Program by providing the necessary
design, cost estimates, and inspection services.
To ensure that public construction projects are built according to City specifications by
providing design, surveying, inspection, and materials-testing services.
To prevent an overload of the storm sewer system and damage to adjacent properties
by operating and maintaining the 32nd Street detention basin.
Implement improvements outlined in Stormwater Management Plan, develop additional
detention basins, design criteda manual for new developments and to establish City
policies that address stormwater management
4
To provide safe watkways along City streets by providing inspection services to
homeowners and contractors in the construction and repair of public sidewalks, and
installation of curb ramps.
To improve the condition of public sidewalks and lessen the City's exposure to liabilitY
claims by utilizing a Sidewalk Inspector and seasonal employees on a program of
inspection and replacement of existing sidewalks throughout the City.
Public Works/Engineering -19- Project Engineering
10.
11.
12.
13.
14.
15.
16.
17.
To ensure the driveways are constructed in accordance with standard specifications by
reviewing requests, issuing permits and providing periodic inspections during
construction.
To ensure proper practices are followed for street excavations needed for utility
installations and repair by inspecting and monitoring barricading procedures and
ensuring proper backfill and street replacement.
To continue working with property owners who are not connected to the sanitary sewer
system and are within 700 feet of the system. To provide financial assistance to those
who qualify under the existing 15% policy.
To ensure orderly development and adherence to the City's growth plans by reviewing
and approving subdivision and site development plans.
To provide for payment of $563,000 of debt service for sanitary sewer, storm sewer, and
street construction projects.
To replace three project activity inspector vehicles according to schedule.
Software maintenance subscription of $10,000 provides Engineering with the latest
version of AutoCAD, Map, LDD, and Eagle PT.
Provide laboratory equipment for pavement testing and to bring methods up to
regulatory standards.
Provide traffic counter replacement for damaged and/or lost unit.
Provide two replacement computers for Engineering Assistants charged with street,
sewer, and pavement projects.
Public Works/Engineering Project Engineering
-20-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Debt Service
TOTAL BUDGET
Funding Summary
General Fund
Engineering Service Fund
Sewage Utility Operation Fund
Road Use Tax Fund
Stormwater Utility O&M
Subtotal
Debt Service
TOTAL BUDGET
Revenue Generated
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
17.00 17.00 17.00 17.00
1.50 1.50 1.50 1.50
$ 886,319 $ 939,449 $1,084,291 $1,123,218
71,871 74,183 72,894 309,270
94,696 75,931 14,500 16,020
$1,052,946 $1,089,563 $1,187,960 $1,448,508
1,908,584 1,30%092 1,688,635 1,146,198
$2,961,470 $2,390,655 $2,860,320 $2,594,706
$ 408,022 $ 387,588 $ 356,177 $ 420,295
506,281 573,939 728,469 784,473
66,703 63,974 77,039
71,881 64,062 10,000
243,740
$ 981,006 $1,089,563 $1,187,960 $1,448,508
1,908,584 1,301,092 1,688,635 1,146,198
$2,961,470 $2,390,655 $2,860,320 $2,594,706
$ 634,187 $ 694,952 $1,589-414 $3,043,128
PERFORMANCE MEASURES
Miles of street reconstruction
or new construction
Miles of street rehabilitated
Miles of street by private
developers
Mites of new sidewalk
constructed
Miles of replacement sidewalk
Number of sidewalk permits
issued
Miles of sidewalk inspected
Number of sidewalk repair
Public Works/Engineering
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1.1 .5 2.86 2.92 2.10
2.98 1.1 2.76 2.36 1.98
.4 .4 .5 .4 .5
1.43 1.18 2.0 1.18 1.25
4.47 7.36 7 7.36 7
477 570 600 600 550
11 11 11 11 11
532 547 400 400 400
Project Engineering
-21-
PERFORMANCE MEASURES
notices issued
Number of driveway permits
issued
Miles of sanitary sewer
constructed
Miles of storm sewer
constructed
Number of excavation permits
issued
FY 2001
ACTUAL
FY 2002
ACTUAL
FY 2003
BUDGET
FY 2003
REVISED
FY 2004
RECOM'D
332 435 250 250 300
3.5 7 9 9 7
2.5 3 4 4 3
212 223 250 250 225
Public Works/Engineering Project Engineering
-22-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Public Works/Engineering
Traffic Engineering
GOAL
Provide for the safe and efficient movement of people and goods on the streets and highways of
the City.
DESCRIPTION
This Activity is responsible for overseeing the planning for the movement of pedestrian and
vehicular traffic and provides guidance to the Operations and Maintenance Department. This
Activity is staffed by two traffic engineering assistants located on the third floor of City HalT.
SERVICE OBJECTIVES
To reduce the City's exposure to liability claims and provide a safer, more efficient
transportation system in the areas of street lighting, speed limits, street lighting,
pavement marking, parking and traffic signal systems by analyzing the above systems
and preparing work orders for implementation of improvements in accordance with the
Iowa Manual on Uniform TratT~c Control Devices.
To increase street capacity and safety and to budget for and construct capital
improvement projects accordingly by reviewing the geometric design of the existing
street system.
3. To review and respond to citizen inquiries and complaints on a timely basis.
To provide design and inspection services for the Capital Improvement Program relating
to traffic signal installations or modifications.
To identify and recommend improvements for high accident locations by monitoring City
traffic accident reports and the accident database provided by the State Bureau of
Transportation Safety.
To ensure an orderly street network by reviewing all new subdivision street layouts for
roadway and intersection safety and reviewing plans for commercial development to
ensure safe access.
To provide engineering services to the Operations and Maintenance Department relative
to contract painting of the City street system.
To provide replacement of the NuMatic traffic counter.
Public Works/Engineering Traffic Engineering
-23-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capita~ Outlay
TOTAL BUDGET
Funding Summary
General Fund
Engineering Service Fund
Road Use Tax Fund
TOTAL BUDGET
Revenue Generated
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.00 2.00 2.00 2.00
$62,136 $60,932 $128,415 $135,445
2,688 1,945 5,361 5,452
4,000 8,300
$68,825 $62,877 $133,776 $149,197
$62,402 $62,711 $116,725 $129,439
2,423 166 16,051 17,358
4,000 1,000 2,400
$68,825 $62,877 $133,776 $149,197
$ 2,520 $15,020 $ 16,140 $ 17,358
PERFORMANCE MEASURES
Engineering services to City
construction projects and other
City departments
Traffic work orders issued
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
16,051 16,051 12,892
200 200 200
Public Works/Engineering Traffic Engineering
-24-
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 55 - Engineering Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
0].0 61010
460 61010
550 61010
010 61020
550 61020
010 61030
550 61030
010 61050
550 61050
010 61092
010 61310
460 61310
550 61310
010 61320
460 61320
550 61320
010 61410
460 6141~
550 61410
010 61430
460 61430
550 61430
010 61450
460 6145]
550 61450
010 61470
0].0 61620
0]0 61650
010 6].651
010 61660
TOTAL Wages
FULL-TIME EMPLOYEES
PULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
PART-TIME EMPLOYEES
PART-TIME EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
OVERTIME PAY
OVERTIME PAY
VACATION PAYOFF
IPERS
IPERS
IPERS
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
WO~KMENS' COMPENSATION
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
UNEMPLOYMENT INSURANCE
SAFETY EQUIPMENT
EMPLOYEE PHYSICALS
OTHER MEDICAL COSTS
EMPLOYEE MOVING EXPENSE
and Benefits
FY 2002 ACTUAL
010 62010
0]0 62030
010 62061
010 62090
OFFIUE SUPPLIES
POSTAGE AND SHIPPING
DP EQUIP. MAINT CONTRACTS
PRINTING & BINDING
FY 2003 BUDGET
FY 2004 RECOMMENDED
1,104 801
2,544 3,527 2~677 2,891
6,949 7,068 6,954 8,410
144 173 300 300
467.927 465.221 451,477 484,331
46,683 49~381 51,824 57,385
415.807 432.661 653,707 653,292
1,367 917
2,558 1,736
6,756 12,201 6~983 7,318
16,015 16,524 13~965 14,636
15,591 18,288 8,000 8,000
28,702 38,383 45,000 45,000
1,118
26,676 28,190 26,897 28,412
2,684 2,839 2,980 3,333
26,106 27,811 39,700 39,585
35,416 37,544 36,120 37,993
3,556 3,755 3,965 4,310
35,124 37,194 53,836 53,604
50,618 53,629 56,346 75,718
5,880 5,824 6,768 7,532
56,247' 53,658 85,778 106.397
4,003 4,199 3,366 3,661
762 648 551 51
8,267 7,392 6,056 6,095
645 622 947 1,001
62 64 104 116
624 637 1,410 1,371
6,435
46
348 867
76
1,500
1,266.022 1,301,762 1,555,780 1,639,141
PROGRAM -
3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDEE
DEPARTMENT - 55 - Engineermng Depar5men5
FUND ACCOUN5 ......... TITLE ......... FY 2001 ACTUAL
010 62110 COPYING/REPRODUCTION 4,[24
010 62130 LEGAL NOTICES & ADS
01[ 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,014
460 62170 SUBSCRIPTIONS-BOOKS-MAPS
0t0 62190 DUES & MEMBERSHIPS 1,348
460 62190 DUES & MEMBERSHIPS
010 62310 TRAVEL-CONFERENCES
150 62310 TRAVEL-CONFERENCES
460 62310 TRAVEL-CONFERENCES
010 62320 TRAVEL-CITY BUSINESS 431
010 62340 MILEAGE.LOCAL TRANSP 3,944
010 62360 EDUCATION & TRAINING 8,889
150 62360 EDUCATION & TRAINING
460 62360 EDUCATION & TRAINING
010 62421 TELEPHONE 16,709
010 62441 INSURANCE, PROPERTY 80
]10 62443 GENERAL LIABILITY INS 11,380
460 62443 GENERAL LIABILITY INS
550 62443 GENERAL LIABILITY INS
010 62511 FUEL, MOTOR VEHICLE 3,973
010 62521 MOTOR VEHICLE MAINT. 2,575
010 62528 MOTOR VEH. MAINT. OUTSOUR 1,701
010 62611 MACH/EQUIP MAINTENANCE 1,372
010 62614 EQUIP MAINT CONTRACT 1,572
010 62664 LICENSE FEES
010 62671 MISC. OPERATING SUPPLIES 15,997
010 62716 CONSULTANT SERVICES
0].0 6273] MISCELLANEOUS SERVIiES 5,338
150 6273] MISCELLANEOUS SERVICES
480 6273] MISCELLANEOUS SERVICES
010 62732 TEMP HELP CONTRACT SERV. -,590
460 62746 ONE CALL OPERATION 1,10]
550 62757
010 62811 ENG. DIVISION SERVICES 10,802
TOTAL Supplies and Services 120,828
FY 2002 ACTUAI
3,443
5,151
2,034
2, t22
2,828
7,094
939
1,444
4,949
222
17,542
93
10,485
4,707
3,091
1,944
1,121
393
18,198
444
12,969
2,794
-,6t8
[,464
1,738
126,424
FY 2003 BUDGET
4,000
700
1,355
100
1, 940
410
6,600
5O0
3,840
650
1,250
9,280
500
2,350
11,758
10,650
4,251
2,705
2,000
2,200
5OO
30O
16,902
13,500
2,000
1,347
1,000
112,519
FY 2004 RECOMMENDED
4,00(
70{
1,355
100
2,05~
23~
7,000
800
3,].40
525
1,394
9,280
750
2,350
18,695
75
6,792
1,724
7,931
5,037
3,248
2,000
1,800
500
1,895
17,240
4,500
243,740
2,000
1,350
1,000
364,812
PROGRAM - 3 - HOME & COMMUNITY ENVIRON
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 55 - Engineering DeparEmenn
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 71110 MISC. OFFICE EQUIPMENT 5,208
150 71110 MISC. OFFICE EQUIPMENT
010 71111 DICTATION EQUIPMENT 53(
010 71113 CALCULATORS 156
010 71119 FAX MACHINE 3,500
010 71122 PRINTER -39
010 71123 SOFTWARE 6,338
150 71123 SOFTWARE 10,479
460 71123 SOFTWARE
150 71124 MICRO-COMPUTER 7,994
010 71211 DESKS~CHAIRS 259
010 71212 SIDE CHAIRS 19
010 71214 FILES 342
010 71222 CRT WORKSTATIONS 1~700
010 71225 SHELVING 1~487
150 71225 SHELVING 1~400
010 71310 AUTO JEEP REPLACEMENT
150 71310 AUTO JEEP REPLACEMENT 44~850
150 71312 VAN/PICKUP/WAG REPL
150 71411 TRAFFIC CONTROL EQUIPMENT 470
150 71412 SURVEY EQUIPMENT 10,688
010 71413 LABORATORY EQUIPMENT 66
TOTAL Machinery and Equipment 95,447
010 72410 PAGER/RADIO EQUIPMENT
150 72418 TELEPHONE SYSTEM
010 72510 FLOW TEST EQUIPMENT 1,941
460 72510 FLOW TEST EQUIPMENT 5,975
TOTAL Machinery and Equlpmen~ 7,916
010 73110 LAND ACQUISITION
TOTAL CIP Expenditures
090 74111 PRINCIPAL PAYMENT 1,698,315
090 74112 INTEREST PAYMENT 210,269
FY 2002 ACTUAL
18,55(
28,842
81
710
347
1,969
750
23,762
75,011
1,001
1,001
415
415
1, 175,450
125,642
FY 2003 BUDGET FY 2004
980
10,000
2,800
600
120
180
19~200
33,880
807,995
880,64(
RECOMMENDED
17,080
300
120
180
850
4,720
23,250
400
400
563,000
583,198
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 55 - Engineering Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL PY 2003 BUDGET FY 2004 RECOMMENDED
480 74111 PRINCIPAL PAYMENT
480 74112 INTEREST PAYMENT
TOTAL Debt Service
35,170
53,528
1,908,584 1,301,092 1,688,635 1,234,896
480 91010 TO GENERAL
480 91320 TO STORM SEWER CONST 123,999
TOTAL TRANSFERS OUT 170,992
294,991
3,398,797 2,805,705 3,390,814 3,557,490
TOTAL DEP/DIV: Engineering Department
FUND 010 GENERAL FUND
PROGRAM--FACILITIES AND ENVIRONMENT
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
ACT ACCT ......... TITLE .........
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM
55100 42300
55100 44817
55100 52310
55100 52315
55100 52375
55]00 52378
55100 52383
55100 52384
55100 52501
55100 53302
55100 54504
55400 42328
55400 42329
55400 44815
55400 53302
55400 54202
01030 7 54202
01037 4 54202
01071 7 54202
01021 4 54504
01007 7 43109
01007 7 43400
01007 7 53202
01036 6 54303
01078 1 41505
01089 3 43109
01089 3 43400
01089 3 53202
PERMIT. MISC
MAP REPRODUCTION FEES
RIVERSIDE BOWL
RIVERSIDE TRACTOR TRAILER
LEASE. SELCO SOUTH MAIN
LEASE, JACOBSONS 18TH ST
KLAUER LEASE
LEASE-KEY CITY MOVERS
LAND SALES
MISCELLANEOUS REVENUE
SIDEWALK LIENS
SIDEWALK PERMIT FEES
DRIVEWAY PERMIT FEES
EXCAVATION/SUBDIV. PERIVlIT
MISCELLANEOUS REVENUE
SALES TAX REFUNDS
SALES TAX REFUNDS
SALES TAX REFUNDS
SALES TAX REFUNDS
SIDEWALK LIENS
ISTEA GRANT
STATE GRANTS
PRIVATE PARTICIPANT
REIMBURSEMENTS-GENERAL
HOTEL/MOTEL TAX
ISTEA GRANT
STATE GRANTS
PRIVATE PARTICIPANT
430 1.299 250
257 134 300
5,200 5,200
7.200 3.600 3.600
1,087 1.087 1,087
13,084 2,830 100
100 100 100
1,800
54.572 87,832 2.500
1.448 17.626 1,000
3.541 67
3,697 4.827 4,200
2.585 3,410 3,000
55,568 43.859 45,000
312
583
519
8.238
3,883
16.140
150,000
1,200
10,000
90 150
25O
5,2OO 5,2OO
3,600 3.600
1,087 1,087
100 100
100 100
1,800 1,800
55,000 2,500
1.000 1,000
5,860 4,366
3.720 3.035
41.878 45,000
100
400
10,000
3,558
500,000
150,000
444,050
100,000
8,487
10,000
247,609
TOTAL ENGINEERING DEPARTMENT 143,568 354,546 76,337 1,336,280 325,547
FUND - 480 STORMWATER OPERATING FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT
55406 44151
TOTAL
---a-----TITLE .........
STORMWATER USER FEE
STORMWATER OPERTING FUND
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
627,429
627,429
FUND 550
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT
55109 45311
55409 45311
55709 45311
TOTAL
......... TITLE .........
SPECIALIZED SERVICES
SPECIALIZED gERVICES
SPECIALIZED SERVICES
ENGINNERING DEPARTMENT
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
8]j30 50,455 154,932 154,932 126,080
569.797 632,980 728,469 728,469 784,473
2.520 192 16,051 16,051 17,358
653.446 683,627 899,452 899,452 927,911
FUND 300 STREET CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
00300 41509 SALES TAX, LOCAL OPTION
00300 52110 INVESTMENT EARNINGS
00300 59360 FR GENERAL CONSTR FUND
300610 53202 PRIVATE PARTICIPANT
300610 59150 FR ROAD USE TAX
300021 43230 FED AID TO URBAN SYSTEMS
300021 59150 FR ROAD USE TAX
300037 43230 FED AID TO URBAN SYSTEMS
300037 59150 FR ROAD USE TAX
300151 43449 STATE HIGHWAY ASSISTANCE
300151 59010 FR GENERAL
300154 43230 FED AID TO URBAN SYSTEMS
300200 43449 STATE HIGHWAY ASSISTANCE
300200 59150 FR ROAD USE TAX 157,500
300204 43449 STATE HIGHWAY ASSISTANCE
300204 43510 COUNTY SHARE
300204 53202 PRIVATE PARTICIPANT
300204 59650 FR SPECIAL ASSESSMENT
300213 54202 SALES TAX REFUNDS
300213 59150 FR ROAD USE TAX
300213 59650 FR SPECIAL ASSESSMENT
300218 59010 FR GENERAL
300238 43449 STATE HIGHWAY ASSISTANCE
300258 54202 SALES TAX REFUNDS
300271 59010 FR GENERAL
300271 59650 FR SPECIAL ASSESSMENT
300279 43230 FED AID TO URBAN SYSTEMS
300279 59650 FR SPECIAL ASSESSMENT
300280 59150 FR ROAD USE TAX
300280 59650 FR SPECIAL ASSESSMENT
300281 59150 FR ROAD USE TAX
300281 59650 FR SPECIAL ASSESSMENT
300283 59150 FR ROAD USE TAX
300365 59150 FR ROAD USE TAX
1.882.429 1,994,186 2,072,965 1,866,242 2,003,407
104,346 153.303 30,000
780,000
79.245
270,000
415.000
903
120,000
11,[69
75,274
50,000
80.000 80,000
10,000 10,000
95,000 95.000
10.000 10.000
132.[40 132.140
157,500
350.000 350,000
100,562
78,000 78.000
120,000 120,000
50,000 50,000
850.00(I
218.500
211,890
2,468,000
50,000
622,000
1,000,000
874,000
150,000
400,000
63,000
244,000
90,000
65,000
FUND 300 STREET CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT ENGINEERING DEPARTMENT
ACT. ACCT
300443 43230
300443 59150
300495 54202
300495 59010
300495 59440
300495 59650
300556 59150
300584 59150
300585 54202
300585 59150
300585 59650
300697 43449
300697 54202
300697 59650
300725 54202
300748 54201
300748 54202
300748 59150
300774 53202
300779 59350
300959 43449
300970 54202
300970 54302
300970 59150
300970 59650
300976 59650
300993 43230
300993 43449
......... TITLE .........
FED AID TO URBAN SYSTEMS
FR ROAD USE TAX
SALES TAX REFUNDS
FR GENERAL
FR GO BOND PROCEEDS
FR SPECIAL ASSESSMENT
FR ROAD USE TAX
FR ROAD USE TAX
SALES TAX REFUNDS
FR ROAD USE TAX
FR SPECIAL ASSESSMENT
STATE HIGHWAY ASSISTANCE
SALES TAX REFUNDS
FR SPECIAL ASSESSMENT
SALES TAX REFUNDS
REFUNDS
SALES TAX REFUNDS
FR ROAD USE TAX
PRIVATE PARTICIPANT
FR SALES TAX CONSTRUCTION
STATE HIGHWAY ASSISTANCE
SALES TAX REFUNDS
DAMAGE CLA1MS
FR ROAD USE TAX
FR SPECIAL ASSESSMENT
FR SPECIAL ASSESSMENT
FED AID TO URBAN SYSTEMS
STATE HIGHWAY ASSISTANCE
FY 2001 ACTUAL FY 2002 ACTUAL
4,985
538,205 446,700
981,328
13.434
790.000
14,093
16.342
140.085
[2,114
5,544
20.168
930.000
107,645
1.441
350,994
529,520 165,792
163.227
140,107
35,027
FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
720,000 720,000
25,000 25,000
339,750 339,750
1,000,000 1,000,000
267,731 267.731
30,000 30.000
50,000
48.000
112,972
20.000 20,000
51.897 51,897
100,000
1,324,438
3,750,000
TOTAL STREET CONSTRUCT[ON FUND 4,998,979 6,501,128 5,452,483 7,821,232 12,407.797
FUND - 310 SANITARY SEWER CONSTR. FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
310671 43400 STATE GRANTS
310671 53202 PRIVATE PARTICIPANT
00310 52110 INVESTMENT EARNINGS
00310 59360 FR GENERAL CONSTR FUND
00310 59460 FRWPC OPERATING
310259 54202 SALES TAX REFUNDS
310023 54202 SALES TAX REFUNDS
310155 53202 PRIVATE PARTICIPANT
310219 59650 FR SPECIAL ASSESSMENT
310245 44813 SEWER CONNECTION CHARGES
310254 59650 FR SPECIAL ASSESSMENT
310278 44813 SEWER CONNECTION CHARGES
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
49,578
10,500 3,596
238,066 168,333 10,000 10,000 10,000
370,000
1,406,134 927,228 933,500 933,500 1,390,800
11,991
1,489
54,431 54,600 54,600 54,600
257,000 , 257,000 155,000
390,000
310327 54202 SALES TAX REFUNDS 2,692
310341 53202 PRIVATE PARTICIPANT 17,723
310367 54202 SALES TAXREFUNDS 1,118 837
310367 59650 FRSPECIAL ASSESSMENT 100.826
310369 54202 SALES TAX REFUNDS 1.691
2.124
36.440
1.275
310507 54202 SALES TAXREFUNDS
310540 44813 SEWER CONNECTION CHARGES
310577 54202 SALES TAX REFUNDS
310577 59650 FR SPECIAL ASSESSMENT
310583 54202 SALES TAXREFUNDS
310677 54202 SALES TAX REFUNDS
310677 59650 FRSPECIALASSESSMENT
310688 54202 SALES TAXREFUNDS
310735 59650 FRSPECIALASSESSMENT
310753 54202 SALES TAX REFUNDS
310753 59650 FRSPECIALASSESSMENT
310028 54202 SALES TAXREFUNDS
2,758
87,221
1,954
1.674
33,169
2.502
24.025
3,819
74.000
36,875
74,000
100,000
TOTAL SANITARY SEWER CONSTRUCTION FUND 1,815,693 1,327,921 1,699,100 1,805,553 1,710,400
CITY OF DUBUQUE
RECOIVlMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
FUND 320 STORM SEWER CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL
00320 52110 INVESTMENT EARNINGS 30,850 17,729
00320 59440 FR GO BOND FUND
00320 59010 FR GENERAL 578,000
00320 59350 FR SALES TAX CONSTRUCTION 542,000
00320 59360 FR GENERAL CONSTR FUND 40,836 137,800
00320 59480 FR STORMWATER OPERATING
FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
6,650
578,000
542,000
137,800
1,120,000
980,000
96,964
17~992
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
320627 59010 FR GENERAL
320813 59010 FR GENERAL
320917 59010 FR GENERAL
320984 59010 FR GENERAL
TOTAL OPERATIONS AND MAINTENANCE
OPERATIONS AND MAITENANCE DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
35.000
82.032
335,350
10,000
462,382
FUND - 320 STORM SEWER CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ENGINEERING DEPARTMENT
ACT. ACCT ......... TITLE .........
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
320025 59010
320067 59010
320233 59350
320027 59350
320028 59010
320050 59010
320093 59350
320193 59350
320318 54202
320318 59010
FR GENERAL
FR GENERAL
FR SALES TAX CONSTRUCTION
FR SALES TAX CONSTRUCTION
FR GENERAL
FR GENERAL
FR SALES TAX CONSTRUCTION
FR SALES TAX CONSTRUCTION
SALES TAX REFUNDS
FR GENERAL
3,329
106,542
58,000
57,000
72,000
40,000
70,000
20,000
36,000
14,500
FUND - 320 STORM SEWER CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ENGINEERING DEPARTIvIENT
ACT. ACCT ......... TITLE .........
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
320326 59010 FR GENERAL 150,000
320343 59010 FR GENERAL 8,458
320353 59010 FR GENERAL
320370 59010 FR GENERAL
320624 59010 FR GENERAL
320668 59010 FR GENERAL 115,000
320807 59440 FR GO BOND PROCEEDS
320938 59010 FR GENERAL
6,446,000
115.000
55.000
17,500
25.000
10,000
TOTAL ENGINEERING DEPARTMENT
383,329
6,446,000
590,000
TOTAL STORMWATER CONSTRUCTION FUND
30,850 441.894 7,703,800 1,264,450 3,651.909
FUND 410 AMERICA'S RIVER PROJECTS
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT
41O395 431O9
41O529 59O1O
410514 59330
410242 43407
410242 43450
410242 59010
00410 52110
00410 53202
00410 59O10
00410 59150
00410 59310
00410 59330
00410 59340
00410 59350
00410 59440
00410 59540
410077 53202
410077 59010
410308 43230
410308 59300
410308 59440
410366 59010
410401 54202
410401 59310
410764 43401
410772 59010
410772 59210
410772 59220
410776 59440
410778 59440
410780 59440
410894 59440
410901 59440
......... TITLE
IS'lEA GR~NT
FR GE~mP,~
FR PARKING CONSTRUCTION
GRANT, IA REAP
IDNR REC. TRAILS GRANT
FR GENERAL
INVESTMENT EARNINGS
PRIVATE PARTICIPANT
FR GENERAL
FR ROAD USE TAX
FR SANITARY SEWER CONST
FR PARKING CONSTRUCTION
FR WATER CONSTRUCTION
FR SALES TAX CONSTRUCTION
FR GO BOND PROCEEDS
FR CABLE TV
PRIVATE PARTICIPANT
FR GENERAL
FED AID TO URBAN SYSTEMS
FR STREET COIX-STRUCTION
FR GO BOND PROCEEDS
FR GENERAL
SALES TAX REFUNDS
FR SANITARY SEWER CONST
VISION IOWA GRANT
FR GENERAL
FR COMMUNITY DEVELOPMENT
FR UDAG REPAYMENTS
FR GO BOND PROCEEDS
FR GO BOND PROCEEDS
FR GO BOND PROCEEDS
FR GO BOND PROCEEDS
FR GO BOND PROCEEDS
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL
58,709
!,131,637
30,502
2,476
797,861
1,243
159.895
2,837,524
301.474
48,904
605.345
68.644
202,728
12,650
7.646
5,149
600.000
817,339
245,000
1,050,000
8,984,725
FY 2003 BUDGET FY 2003REVISED FY2004RECOM.
319,900
4,275,004
285.000
182,000
233.000
322,760
35,546
4,275,004 902,270
2,406,000
224,000
377,500
32,875
285,000
8.543.000
200,000
2,406,000
224.000
377.500
672,000
567,200
19,399,919
514,123
900,000
947,000
370,700
719,250
11,018,577
514,123
900,000
947,000
370,700
719.250
40,252,031
2,177,016
TOTAL AMERICA'S RIVER PROJECTS
FUND - 650 SPECIAL ASSESSMENT FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
00650
00650
00650
52110 INVESTMENT EARNINGS
54101 . PRINCIPAL PAYMENTS
54102 INTEREST&PENALTIES
TOTAL SPECIAL ASSESSMENT FUND
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
ENGINEERING DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
40,308 38,204 20,000
697,664 656,558 680,000 680,000 708,000
38,374 52,150 38,731 38,000 50,000
776,347 746,911 718,731 738,000 758,000
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
55 ENGINEERING
FD JC WP-GR JOB CLASS
61010 Full
010
550 9425 GE-44
010 3125 GE-40
460 3125 GE-40
550 3125 GE-40
010 5525 GE-36
550 5525 GE-36
010 5525 GE-35
046 5525 GE-35
550 5525 GE-35
010 5700 GE-35
550 5700 GE-35
010 5550 GE-33
550 5550 GE-33
010 5575 GE-33
550 5575 GE-33
010 2700 GE-31
550 2700 GE-31
010 2725 GE-30
550 2725 GE-30
010 5810 GE-29
550 5810 GE-29
010 0225 GE-24
550 0225 GE-24
TOTAL
Time Employee Expense
9425 GE-44 PUB WKS DIRECTOR~CITY ENGINEER
PUB WKS DIRECTOR ~CITY ENGINEER
ASSISTANT CITY ENGINEER
ASSISTANT CITY ENGINEER
ASSISTANT CITY ENGINEER
CIVIL ENGINEER
CIVIL ENGINEER
CIVIL ENGINEER
CIVIL ENGINEER
CIVIL ENGINEER
SURVEYOR
SURVEYOR
TRAFFIC ENGINEERING ASSISTANT
TRAFFIC ENGINEERING ASSISTANT
SURVEY PARTY CHIEF
SURVEY PARTY CHIEF
ENGINEERING ASSISTANT II
ENGINEERING ASSISTANT II
SURVEY TECHNICIAN
SURVEY TECHNICIAN
ENGINEERING ASSISTANT I
ENGINEERING ASSISTANT I
SECRETARY
SECRETARY
FULL TIME EMPLOYEES
FY 2002
FY 2003
FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
0.95 76,838 0.95 83,748
0.05 4,044 0.05 4,408
0.35 23,304 0.35 24,670
0 65 43,279 0.65 45,817
0.20 10,634 0.20 11,046
0.80 42,537 0.80 44,186
0.30 15,114 0.30 15,625
1.00 50,128 1.00 51,824
1.70 85,643 1.70 88,541
0.75 37,972 0.75 39,386
0.25 12,657 0.25 13,129
1.75 81,235 1.75 87,699
0.25 11,605 0.25 12,528
0.15 6,895 0.15 7,443
0.85 39,070 0.85 42,179
2.55 108,038 2.55 115,248
5.45 229,578 5.45 246,259
0.15 5,949 0.15 6,336
0.85 33,714 0.85 35,905
0.75 28,152 0.75 29,937
2.25 84,455 2.25 89,809
1.00 29,349 1.00 30,339
1.00 2_9_,887 . 1.00 30~946
24.00 1,090,077 24.00 1,157,008
0.95 90,927
0.05 4,786
O.10 7,651
0.75 57,385
O. 15 11,477
0.35 22,146
1.65 104,404
0.50 28,129
1.5O 84,385
0.75 43,037
0.25 14,345
1.75 90,242
0.25 12,892
0.15 7,659
0.85 43,403
2.55 118,680
5.45 253,650
O.15 6,519
0.85 36,942
0.75 30,795
2.25 92,385
1.00 31,209
1.00 31,209
24.00 1,224,257
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
55 ENGINEERING
FD JC WP-GR JOB CLASS
61030 Seasonal Employee Expense
010 5325 NA-IO ENGINEERING INTERN-SEASONAL
550 5325 NA-10 ENGINEERING INTERN-SEASONAL
TOTAL SEASONAL EMPLOYEES
TOTAL ENGINEERING
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
0.50 6,609 0.50 6,983 0.50
1.00 13,219 1.00 13,965 1.00
1.50 19,828 1.50 20,94.8 1.50
25.50 1,109,905 25.50 1,177,956 25.50
7,318
14~636
21,954
1,24.6,211
Operations
and
Maintenance
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Operations and Maintenance
RESPONSIBILITY: Don Vogt,
Operations and Maintenance Manager
HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS
Solid Waste Management Activities
· Successful design and startup of the State-mandated unit-based pricing refuse collection
system (PAYT);
· Refuse collection tonnage decreased by 3% from FY2001;
· Recycling collection tonnage increased by 4% from FY2001;
· Yard waste collection tonnage and costs both decreased from FY2001;
· The Solid Waste Management Supervisor's reelection to the Board of Directors of the
Iowa Recycling Association;
· The labor/management Solid Waste Operations Team continued to be very proactive,
especially in assisting with the design of the new Pay As You Throw (PAYT) system;
· With the initiation of the PAYT system in September of 2002, the City's pilot tipper-cart
system was also begun concurrently - offered during FY2003 to owners of multi-family
housing and small businesses;
· The initiation of year round large item collection service with a 20% lower base service
fee ($10 to $8);
· The number of households using the large item collection service increased by 22%
from FY2001;
· More two-person recycling and refuse collection routes were converted to one-person
routes; and,
· The monthly solid waste collection fee continued to be the second lowest charged by
any ef Iowa's twelve largest cities.
Street Maintenance
The Street/Sewer Maintenance Supervisor successfully worked with FEMA representatives to
obtain reimbursement for flood-related expenses ($72,747) due to the June 4, 2002 rain event.
He atso represented the state chapter of the American Public Works Association (APWA) as
one of two municipal representatives on the Iowa Department of Transportation's rules
committee for HF 324. In addition to the rules committee, he also served on the State's Road
Equipment Procurement and Utilization Study committee. The findings of this study will be
presented to the Iowa General Assembly by the Iowa Department of Transportation as required
in HF324. He continues to serve on the board of the Iowa Chapter of the American Public
Works Association and has been elected chapter President for 2003.
The annual street maintenance rating program was completed in the fall of 2002. The purpose
of this rating program is to identify problem areas and to help prioritize the City's street
maintenance and reconstruction programs. It was recently moved from a spring inspection to a
fall inspection so the information can be used to prepare the street project estimates, required
under HF324, for the next year's projects.
-42-
The annual curb and gutter replacement program was successfully completed through a
partnership of private sector and departmenta~ crews. Curb ramps were installed where needed
at intersections along the 61 streets that were paved with asphalt in 2002.
As part of our continuous effort to preserve streets with timely maintenance programs, 13,325
pounds of crack sealing material were used to seal 115,110 lineal feet of cracks on 43 different
streets.
A total of 15,834 tons of asphalt were used to pave 10.43 miles, on 61 streets, as part of our
neighborhood street asphalt paving program. Projects completed in calendar year 2002 are:
Adair
Ambassador
Arabian Trails
Atlantic
Auburn
Buckskin Ct.
Buena Vista
Clifford
Clydesdale Ct.
Concord
Cooper Place
Cottage
Custer Street -Aubum to Grandview
Davenport
Delaware
Dexter
Keymeer
Kurt Ct
Lagen
Lawther - Sheridan to Windsor
Leibe
Lowell
Marion
McPoland
Meadow Lane - off Lombard
Mineral - Devon Dr. to end
Mt Carmel Rd - S. Grandview to Cannon
New Haven
Ogilby
Palm Ct
Dove - Waller to Bonson
Ead Drive
Edith - Burden to Brunswick
Embassy Ct
Embassy Dr. - Penn. to Ambassador Ct.
English Lane
Ethel
Fenelon Place
Fillmore Drive
Foothill - JFK to Key Way Drive
Gilmore
Goethe - Windsor to Sheridan
Hempstead
Ida
Ideal
Key Largo
Prysi
Queen Street Ext.
Raymond
Robin
Ruann
Shetland
Southern - Samuel to S. Grandview
St. John Dr. - Hillcrest to Keymeer
Strauss - Windsor to Burden
Tibey Ct.
Waller
Woodrow
Woodworth
Palomino
As in the past several years, an increased effort has been made to extend the life of concrete
streets by means of full depth concrete panel replacements. This year, a total of 588 cubic
yards of concrete were used to repair and improve the quality of 6 concrete streets. Repairs
were made on the following concrete streets:
Carter Road
Glencove Drive
Loras Blvd.
Main Street
Iowa Street
Chavenelle Dr
Street maintenance crews provided assistance to other departments for the following projects:
1) Finish asphalt excavations for the Engineering Division's Brick Manhole Replacement
Project;
2) Finish asphalt excavations for the Engineering Division's Curb and Curb Ramp programs;
3) Finish asphalt excavations for private contractors replacing driveway curb cuts;
4) Finish concrete and asphalt street excavations and make curb and gutter repairs for the
Water Department; and,
5) Asphalt overlay streets in the CDBG neighborhoods in partnership with the Community and
Economic Development Department.
Sanitary and Storm Sewer Maintenance
The Operations and Maintenance Department's sanitary sewer comprehensive maintenance
program continued. Sewers in the Van Buren Street, Mineral Street, and Lombard Street areas
were systematically cleaned and manholes inspected. Departmental efforts to inspect, with
closed cimuit television equipment, all sanitary and storm sewers underlying streets included in
the City Engineer's street reconstruction and maintenance program were successful.
Throughout the mild fall and winter of FY2002, sewer maintenance employees replaced 126
manhole dng and lids along the Catfish Creek sanitary sewer line with sealed bolt-down ring
and lids to reduce water inflow dudng high water events. After the June 4, 2002 rain event,
sewer maintenance employees, along with Engineering Division staff, inspected the sewer
systems and identified storm-related damage. Due to their efforts, funds were successfully
secured from FEMA for the subsequent repairs.
The department also continued its systematic cleaning and inspection of tl~e storm sewer
system, including the major stormwater ditches throughout the city. Potential problem areas
were identified and debris that could cause flooding dudng major rain events removed.
Street Cleaninq
Additional sweepers were deployed and extended work hours were implemented during the
spring and fall seasons, to improve the effectiveness of our street sweeping program. From the
11,754 curb miles swept in fiscal year 2002, sweepers picked up 752 truckloads (2,370 tons) of
material.
Snow and Ice Control
The winter of 2001/02 proved quite mild, but still witnessed 14 storm events and 17.75 inches of
snow. Due to the lack of snow, the extensive plow and deicer route changes implemented that
season were not fully tested. Based on last year's limited experiences, however, the changes
made to the routes and the equipment seemed to improve our operations.
-44-
Street and Traffic Lighting
In Fiscal Year 2002, our traffic signal technicians cleaned and inspected all traffic signal
controllers, responded to street and traffic signal knockdowns, and, responded to all
underground City electrical utility location requests in a timely manner. This crew also
continued to provide technical assistance to the Fire Department with its traffic signal
"preemption" project and the Police Department with its trial use of cameras for the "red light"
program. The technician also installed LED (light emitting diodes) red and green lights at over
half of the 108 signalized intersections in the city.
Vehicle Maintenance Garage
Fiscal Year 2002 vehicle maintenance activity accomplishments include:
Maintaining the City's fleet of vehicles in good working order, in spite of the increasing
complexity of many of the newer vehicles and equipment;
· Purchase of six new Nova buses for Keyline Transit;
· Retention of the firm of Kueny Architects LLC to design the new Operations and
Maintenance Department and Water Distribution Division garage facility;
· Selection of the City-owned property on Kerper Court as the site of the new garage
facility; and,
· Formation of a new garage project team, with members representing five City
departments.
DMASWA Landfill, Yard Waste Processing And HHMRCC Activities · Development of a "second generation" waste delivery contract;
· Hiring of a new Education and Communication Coordinator;
· Renewal of the education partnership agreement with Loras College;
· 'Successful grant application to IDNR for waste tire funds, in partnership with five nearby
Iowa counties;
· Approval by IDNR of new Development and Operations Plan;
· Initiation of Comprehensive Solid Waste Management Plan Update process;
· Successful grant application to IDNR for HHMRCC disposal ass[stance funds;
· Completion of annual overflight/survey program to verify cell capacity/life, waste
compaction rates, cover dirt usage, and, facility life;
· Completion of study by an expert outside firm of sources and types of waste received in
FY2001;
· Renewed partnership with Dubuque County ISU Extension Service and sponsorship of
two "Marsville" events for local sixth graders;
· Initiation of a review of Agency operations and services by an expert, outside firm;
· Establishment of a short-term MRF subsidy agreement with BFI Recycle Now;
Initiation of negotiations regarding a long-term MRF subsidy agreement with BFI Recycle
Now;
· Purchase, installation and use of new "waste tracking" software at the Agency's tandfill
facility;
· Initiation of the Cells #7 and #8 engineering design selection process;
· Etection of the Department Manager to the Board of Directors of the state chapter of the
Solid Waste Association of North America;
· Retention of an expert, outside firm to assist the Agency with the diversion and reuse of
regionally-generated construction and demolition materials;
· Assistance provided numerous communities in Dubuque and Delaware counties with
their State-mandated design and startup of their unit-based pricing refuse collection
systems;
Disbursal of waste minimization grants to: ARC, Inc.; Matod Can Company; numerous
public and parochial elementary, middle and high schools; the University cf Dubuque;
and the cities of Epworth, Asbury and Dubuque;
· HHMRCC services provided 608 households and 54 small businesses and institutions;
and,
· The diversion and proper disposal of 35.04 tons of hazardous materials.
Riverfront and Floodwall
Our efforts to control weeds/brush along the 6.4- mile long floodwall continued, with our crews
cutting brush and saplings where needed and a private contractor spraying the entire floodwalL
The Corps of Engineers rip-rap replacement project was completed in the fall of 2001. An
inspection by the Corps of Engineers of the floodwall levee was completed in the spring of 2002.
The Corps found no major problems with the maintenance of the levee system.
In the spring of 2002, the river crested at 18.05 feet. This crest made it necessary to close and
operate the pumping facilities located at Hawthorne Street, Bee Branch basin, Maus Lake, and
the Ice Harbor. Portable pumps were also set up and operated at E4th Street. All operations
were according to the U.S. Army Corps of Engineers Floodwall Operating Manual
INITIATIVES FOR FISCAL YEAR 2003 AND 2004
Solid Waste Management Activities · Continue to convert to more one-person refuse and recycling collection routes;
· Continue to implement facets of the Solid Waste Collection Master Pl~an;
· Complete an Operating Procedures Manual for all collection crews;
· Continue conversion of collection fleet to Iow-entry, sideloader trucks;
· Continue to offer large, wheeled carts for refuse collection to multi-family housing and
small businesses, serviced with current trucks retrofitted with semi-automated cart lifters;
· Bid or negotiate a new recyclables processing contract;
· Explore viability of using large, wheeled carts to collect refuse, recyclables and/or yard
waste from all customers;
· Submit applications to the Iowa Recycling Association's Best Public Education
Campaign and the Iowa Governor's Environment Excellence Award for Solid Waste
Management;
· Assist the Park Division in any efforts to enhance its "recycling in the parks" program;
· Continue annual customer survey;
· Integrate customer service complaint/roquest tracking with other departments through
internet and software; and,
· Continue to assist the America's River Project in designing and implementing maximum
recycling and rouse of construction remnants and debds.
-46-
Street Maintenance
Upcoming initiatives for the activity dedicated to maintaining and improving Dubuque's street
system include:
1) An aggressive asphalt paving program for neighborhood streets;
2) installation of more curb ramps at intersections;
3) Expanded efforts to rehabilitate concrete streets through full-depth panel replacements; and,
4) Continue our efforts to preserve streets with timely maintenance programs.
Sanitary and Storm Sewer Maintenance
The Department will continue with a comprehensive maintenance program for the entire
sanitary sewer system. The Department will also assist the Public Works Department in the
design and implementation of a program for the storm sewer system that will meet the
regulations of the federal Phase II Stormwater Act.
Riverfront/lce Harbor Maintenance and Floodwall Operations
Departmental efforts will continue to focus on enhancing the riveffrent's appearance and
accessibility, while working to improve the floodwall's ability to protect the city from flood events.
The department will provide appropriate attention to concrete and landscaped areas located
along the River Edge Plaza, Riverwalk, Hotel Walkway, and Amphitheater/Brewery.
Dudng FY2003 the department will complete improvements to the Ice Harbor pumping facility,
Street Cleaning
In the future, it is our intent to use extended work hours and additional personnel to operate alt
cleaning/sweeping equipment during heavy workload periods (post-storm and autumn leaf fall).
We will also develop and implement operational changes required by federal Phase II
Stormwater Act runoff regulations.
Snow and Ice Control
We will annually update our winter road maintenance cooperative agreement with Dubuque
County to address jointly-owned roadways. Also, the department will continue to research and
evaluate new methodologies, materials, and equipment that may help improve our snow and ice
control program. Recent new methodologies, which were evaluated and subsequently adopted,
include the use of anti-icers such as salt bdne and the use of Iow or non-corrosive deicers on
new concrete streets and bddges.
Traffic Signal and Street Light Maintenance
We will continue with the conversion of traffic signal lights to an energy efficient LED (light
emitting diode) signal head. We will also identify the signalized intersections which would benefit
most from being equipped with standby power from battery packs. The power from the battery
packs would help ensure safe ddving conditions at heavily used intersections during power
outages.
Vehicle Maintenance Garage
Fiscal Years 2003 and 2004 vehicle maintenance activity anticipated initiatives include:
· Continued partnership with Kueny Architects LLC to complete final design and
construction specifications for the new garage facility;
· Initiation of the new garage facility construction project; and,
· Continued cross-training of mechanics as part of the recent assimilation of the Keyiine
vehicle maintenance activity.
-47-
DMASWA Landfill Operations · Continue to pursue acquisition of"buffer" and dirt borrow properties;
Open additional recyclabies drop-off sites;
· Construct addition to scale house to accommodate records, scale hardware and
software;
· Design and place cap on cells #3 and #4;
· Develop a separate drop-off facility for cars and small trucks to reduce congestion at cell
face;
· Continue partnership with Dubuque County ISU Extension office, for assistance with
public education;
· Continue to assist Agency with the administration of its waste minimization grant
program;
· Apply to IDNR for a permit for a new generation of cells, in order to add 30 years to the
landfill's life;
· Initiate and complete a methane collection and remediation study;
· Complete study of current operations and services;
Hire DMASWA Administrator;
· Facilitate planning sessions for the Agency's Board of Directors to address needed
strategic decisions;
· Continue annual overflight and survey program to monitor dirt usage and cell life;
· Formulate and submit new Closure/Postclosure Plan to IDNR;
· Initiate and complete design of Cells #7 and #8;
· Submit design plans for Cells #7 and #8 to IDNR for review and approval;
· Initiate construction of Cells #7 and #8;
· Sign "second generation" waste delivery contracts with all large volume customers;
· Submit new Solid Waste Management Comprehensive Plan Update to IDNR;
· Finalize long-term MRF subsidy agreement with BFI Recycle Now;
· Complete "master plan" for diversion and reuse of regional construction and demolition
materials; and,
· RenewlDNR operating permit.
DMASWA Household Hazardous Materials Regional Collection Center · Increase number and coverage of mobile HHM clean-up events;
· Continue to offer services to adjoining counties, as per IDNR grant guidelines;
· Continue successful "latex paint' give away program;
· Continue"swap shop" program;
· Submit grant applications to IDNR for education and disposal funds; and,
· Renew IDNR operating permit.
-48-
OPERATIONS AND MAINTENANCE DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Subtotal
Administrative/Payroll Overhead Chg
Less Recharges/Service Fund Chgs
FY 2003
Adopted
$ 4,748,313
4,128,550
400.550
$ 9,273,413
583,239
(1.361.490)
$ 8,495,162
FY 2004
Recommended
$ 5,167,052
3,841,871
362.550
$ 9,371,273
573,439
(1.414.462)
$ 8,530,250
Operating Revenue
Road Use Tax Fund
Sewer Utility Operating Fund
Refuse Collection Fund
Landfill Operating Fund
Total Resources
$ 263,263
3,278,636
426,181
2,014,606
1.656.799
$ 7,639,485
$ 366,297
3,467,761
380,928
1,895,553
1,744,497
$ 7,855,036
Property Tax Support
Percent Increase (Decrease)
$ 855,677
$ 675,214
* Added 100,000 for Parking Lot 1 rental in the Port of Dubuque
$
$
$
$
Dollar
Chanqe
420,739
(284,879)
(38.000)
97,860
(9,8OO)
(52,972)
35,088
103,034
189,125
(45,253)
(119,053)
87.698
215,551
(180,463)
-21.1%
Refuse Collection Fund Summary
Finance/City ManagedLegal Chrges
Operations and Maintenance
Payment to Depreciation
Total Reqirements
FY 2003 FY 2004 Dollar
Adopted Recommended Change
$ 186,705 $ 172,859 $ (13,846)
2,014,606 1,722,694 (291,912)
109,000 169,000 60,000
$ 2,310,311
Refuse Fees (Incl tipper carts/other) $ 1,894,386
UBP Single Use Refuse Sticker 38,610
Sales Tax Collection 4,736
Yard Waste Stickers & Ties 62,741
Single Use Stickers 73,427
Leaf Rake Out Fees 1,950
Recyclables Sales 83,782
DMASWA Grant/State Grant 47,800
Private Participation 500
Large Item Pickup 18,740
Total Resources
Annual Operating Surplus (Deficit)
Depr. balance to cover start up exp.
** $ 2,064,553
$ 1,866,769
56,000
5,000
59,685
61,850
1,950
4,500
500
20,000
$ 2,226,672 $ 2,076,254
$ 12,861 $ 11,701
$ 96,5O0 $
$ (245,758)
$ (27,617)
17,390
264
(3,056)
(11,577)
(83,782)
(43,300)
1,260
$ (150,418)
$ (1,160)
$ (96,500)
-49-
* Refuse fees are based on $7.20 per month in FY 2003 and $7.49 in FY 2004. The annual
yard waste sticker fee estimate is based on increasing the fee from $20 to $25.
** Included $205,800 one time start up costs for UBP system, which was covered by
$109,000 depreciation allowance and fund balances of $96,800.
Decision Package Summary
1 of 9
This decision package provides for the retention of occupational safety professionals to design,
evaluate, revise and/or renew job safety programs for the department and to conduct
subsequent training to all permanent and seasonal employees.
Related Cost: $5,000 Utility & Tax Funds - Non-Recurring
Property Tax Impact: +$.0032/+.04%
Activity: Administration
Not Recommended
2 of 9
This decision package provides funds for implementing a pilot project using "tipper carts" for
yard waste collection. These carts are the same basic type as the 64-gallon yard waste tipper
carts used in the current PAYT garbage cart pilot for small businesses and multiplexes. The
project would offer a subscription option for two hundred 64~gallon yard waste tipper carts. A
setup charge of $20.00 would pay for approximately half of the cart cost and a monthly charge
of $14,50 would be included on the utility bill dudng the months of yard waste collection during
which the cart was subscribed. The monthly fee would provide approximately $1.90 per month
to pay off the balance of the cart and tipper purchases and $12.60 for operational expenses.
The operational charge is roughly equivalent to three 35-gallon containers, weighing up to 40
pounds, being collected four times per month at $1.05. Three hydraulic tipper mechanisms
would be installed. This project would expand pilot tipper cart operations to single-family and
duplex residential customers. Cart subscriptions would be made available on a first-come, first-
served basis until the 64-gallon carts were depleted.
Related Cost: $20,375 Non-Recurring Refuse fees
Related Revenue: $16,235 ($12,235 recurring)
Activity: Refuse Collection and Recycling
Recommended
(
3 of 9
This decision package provides for the purchase of a truck crane with an auger attachment to
be used by our sign maintenance worker and his helper to repair street and traffic sign, poles,
guardrail, etc. This unit would be mounted on the bed of the sign truck, which is scheduled to
be replaced in FY 2004, and be used to pull existing sign poles out of the ground or auger holes
into the ground for installation of new poles. Currently a backhoe is used for this work.
Related Cost: 21,600 Road Use Tax - Non-Recurring
Activity: Street Signs and Markings
Not Recommended
4 of 9
This decision package provides for the purchase of one garage and parking lot sweeper, which
would be used at the new Operations and Maintenance and Water Facility. The expected life of
the unit is ten years. The current unit used in the old garage is 27 years old and was a used
Park Division piece of equipment.
Related Cost: $29,000 Road Use Tax- Non-Recurring
Activity: Street Maintenance
Not Recommended
5 of 9
This decision package provides for attendance of the supervisor at the National Recycling
Coalitions' Annual Congress and Expo in Maryland. The supervisor is a member of the Iowa
Recycling Associations Board.
Related Cost: $1,489 Refuse Collection Fees - Non-Recurring
Activity: Refuse Collection
Not Recommended
6 of 9
This decision package provides for the purchase of a TIG welder for use by the mechanics in
the shop. Its use will be for welding stainless steel, aluminum and thinner gauge steels.
Currently this work is subtet which costs more and causes delays. These would be used
frequently on fire engines and buses.
Related Cost: $1,500 Garage Service Fund - Non-Recurring
Activity: City Garage
Not Recommended
7 of 9
This decision package provides funds for the purchase of a portable exhaust machine used by
the mechanics when welding in areas of the shop other than the welding area. This portable
exhaust machine would be very beneficial for health reasons and would be used in the new
facility.
Related Cost: $3,200 Garage Service Fund - Non-Recurring
Activity: City Garage
Not Recommended
8 of 9
This decision package provides funds for additional tools and shop equipment to be used by the
mechanics. These tools are used to maintain all City vehicles and equipment. The equipment
would include an air impact wrench, cordless drill, battery charger for 12 and 24-volt systems
and vadous small tools.
Related Cost: $2,450 Garage Service Fund - Non-Recurring
Activity: City Garage
Not Recommended
9 of 9
This decision package provides a portable 12' ladder platform, to be used by the mechanics for
working on trucks, buses and fire equipment. A portable ladder platform is much safer than a
conventional ladder.
Related Cost: $1,000 Garage Service Fund - Non-Recurring
Activity: City Garage
Not Recommended
-51-
Significant Line Items
Equipment replacement items at the maintenance level include:
Sanitary Sewer Maintenance: 3" trash pump ($1,350), gas monitor ($1,100), jet flusher
hose ($3,400),
Riverfront Management: shop equipment ($300), weed-eater ($1,000)
Street Maintenance: 31,000 GVW truck w/combo ($67,000), backhoe loader ($73,000),
2 vehicle radios ($1,300), 40 barricades/signs ($2,000), vibratory tamper ($2,700),
Street Cleaning: mower ($2,050), street sweeper ($90,000), 31,000 GVW w/loader
($72,000),
Snow and Ice Control: two 20 inch blowers ($1,200), 10 foot truck plow ($3,300)
Street and Traffic Liqhtin.q: shop equipment ($1,000), controllers ($7,200)
Street Signs and Markings: shop equipment ($500), ($45,000), air post ddtl ($1,550).
Recycling: Recycling bins ($9,000), shop equipment ($1,000)
Public Works Garage: shop equipment ($1,000)
There have been minor shifts in personnel complement based on past experience but
personnel complement remains the same with the exception of .27 FTE increase in
Sanitation Drivers associated with start up of the Unit Based Pdcing system effective
September 1, 2002.
Landfill overtime has been increased from $66,600 to $75,000 based on FY 2002 actual
expense of $71,856. Miscellaneous Services was increased from $50,000 to $100,000
to hire contractors to assist with hauling cover dirL City staff cannot do this without
assistance due to the distance from the soil borrow sites and wet conditions. The
appliance recycling costs have been increased from $30,000 to $50,000 due to higher
costs associated with more restrictive federal and state regulations concerning freon
recovery. Payments to Other Agencies covers the cost estimated at $63,000 to pay BFI
Recycle (up from $13,160 in FY 03).
Contract Administrative Services of $52,414 has been eliminated as the Educator
position ahs been added as a City employee and shows up under full-time employee
expense.
Personnel assignments have been shifted to more emphasis on the Port of Dubuque
maintenance functions (increasing full time FTE's from. 15 to .56 and seasonal help from
.03 FTE to .46).
Landfill tipping fees in the refuse collection activity have been reduced from $274,551 to
$201,875 due to bigger tonnage drop than originally anticipated due to Pay as You
Throw program. More people have shifted to recycling materials. The Landfill tipping
fee wilt be increased July 1, 2003 by 75 cents per ton, which added 3 cents to the
monthly refuse bills.
The Recycling Collection Activity Payment to Other Agencies is going from $t50,219 to
$0 as the DMASWA assumes the recycling subsidy costs for all planning area users.
Rental of Space for $3,000 covers rental of the building at 12t~ and Elm. The cost is
offset by rentat income of $3,600 from the Annex to the carriage business.
Parking Lot Rental revenue of $100,000 has been added in FY 2004 for the let west of
the Riveds Edge Plaza. This lot currently is not under lease.
-52-
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 26, 2002
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Don Vogt, Operations and Maintenance Manager
Proposed Solid Waste Collection Changes
Introduction
:l-he purpose of this memorandum is to provide information regarding the proposed
changes to the City of Dubuque's solid waste collection services, as outlined in the
Operations and Maintenance Department's FY2004 budget submittal.
Discussion
The first change is actually proposed for immediate implementation. That is to offer 64
and 96 gallon cart service to all refuse collection customers, not just small business and
multi-family housing units. The current fee structure of $17/month (64 gallons) and
$25/month (96 gallons) would remain the same. The second change is to offer cart
service to yard waste customers, starting this Spring. The yard waste carts would allow
our customers much greater weight capacity, which is especially important for those
who still bag their lawn clippings. Customers would pay a one-time $20 startup fee and
$14.50 per month (April- November) for a 64 gallon cart service. Both of these
proposed changes are contingent upon the purchase and installation of car[ tippers on
the refuse and yard waste collection vehicles not already equipped with them.
A major change proposed for calendar year 2003 and FY2004 is the elimination of the
subsidy the yard waste collection program receives from all solid waste collection
customers. Since the inception of the State-mandated yard waste collection program in
1990, the program has never been able to fully fund itself with the fees it collects. As a
result, a portion of the monthly solid waste collection fee paid by all our customers,
whether they used our yard waste collection service or not, subsidized our yard waste
service. Over the years, we have been able to significantly reduce the size of this
subsidy, but we were not able to eliminate it until now. In order to do so, it would be
necessary to increase the cost of the annual yard waste collection permit from $20 to
$25, effective with the calendar 2003 program. While this would be the second $5
-53-
increase in consecutive years, I would note three supporting arguments: this proposed
increase would be only the second in the last thirteen years; at $25 per season, an
annual permit holder would still save $11.40 in 2003 versus buying/using one single-use
sticker each week; and, only half of our solid waste collection customers use the yard
waste service on a regular basis, but at the present time, all help pay for it.
The final significant change proposed, effective July 1, 2003, is increasing the monthly
solid waste collection base fee from $7.25 to $7.49. Most of this increase was actually
anticipated two years ago. As per the directive of the City Council in 1994, the solid
waste collection utility fund balance has been slowly drawn down since then. It should
also be noted that eight years ago, the monthly solid waste collection fee was $9.00.
The fund balance has now reached the point at which there will not be sufficient monies
to purchase replacement collection vehicles in the future, unless the balance is
increased through a 25¢ per month amortization increment: This incremental increase
was anticipated for FY2004, regardless of the state-mandated implementation Of the
Pay-As~You-Throw (PAY-r) program. The second factor contributing to the proposed
increase is the landfill tonnage tipping fee increase announced by the Dubuque
Metropolitan Area Solid Waste Agency last week. The Agency's 75C/ton increase,
effective July 1, 2003, will cost each residential refuse collection customer an additional
3¢ per month. The total anticipated FY2004 cost increase of 28¢ per customer per
month will be partially offset by lower landfill tonnages. However, a 24¢ per customer
per month fee increase will be needed for FY2004 to ensure that this utility service and
fund remain self-supporting and not requiring property tax support. It should also be
noted that even at $7.49 per month, our solid waste collection program fee will still be
the lowest charged by any of Iowa's larger cities, and lower than that charged in
neighboring communities such as Asbury and Dyersville.
Action Step
This is for your information. Action recommendations were previously made as part of
the FY2004 budget submittal process.
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
PROGRAMIDEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE
Operations/
Maintenance
New Garage Facility
Asphalt Milling Program
Concrete Street Section Repair
Curb Replacement Program
Steps, Haed Railings and
Wall-Top Fencing Program
Stormwater Ditch Remediation
FIoodwall Post-Flood Repair
Curb Ramp Program
Sanitary Sewer Root Foaming
Traffic Controller Battery Pack
Solid Waste Collection Vehicles
Ice Harbor Pump Auxiliary Power
Portable 10" Stormwater Pump
Bee Branch Pump Stalion Sidewalk
Maus Lake Floodwall Pump
Auxiliary Power
Hawlhorne Street Floodwall Pump
Auxiliary Power
Bee Branch Floodwall Pump
Auxiliary Power
Northwest Artedal (iowa 32)
Bike/Hike Trail
Dodge Street Bike Path-
Locust to Devon
High Pressure Jet/Vacuum
Sewer Cleaning Vehicle
Sewer Pipeline Inspection Equipment
GeneraIFund/DRN $ 981,000 $ $
Road Uae Tx/Street
Const/Translt Fd/
Transg-FTA Fd/
Refuse FdANater Fd
Road Use Tax $ 66,625 $ 68,290 $
Road Use Tax Fund/ $ 100,000 $ 100,000 $
Sales Tax 30%
Road Use Tax Fund $ 59,450 $ 60,900 $
Sales Tax 20% $ 25,000 $ 25,000 $
GeneraIFund/ $ 270,000 $ 270,000 $
Stormwater Utility
Sales Tax20% $ 50,000 $ 50,000 $
Road Use Tax Fund $ 30,000 $ 30,000 $
Sewer Fund $ 15,000 $ 15,000 $
Road UseTax $ 30,000 $ 30,000 $
Refuse Collection Fee $ 180,000 $ - $
General Fund $ 82,032 $ - $
GeneraIFundlDRA $ 35,000 $ - $
GeneraI FundlDRA $ 20,400 $ - $
GeneraIFund/DRA $ - $ 57,520 $
General Fund/DRA $
- $
DRA Distribution $ 335,350 $
ISTEA Fund 70%/ $ 593,400 $
DRA Distribution 30%
ISTENDRA Funds $ - $
Sanitary Sewer Fund $ - $
Sanitary Sewer Fund $ - $
- $
- $
- $
380,000 $
- $
- $
$ - $ - $ 981,000368
69,997 $ 71,747 $ 73,541 $ 350,200 370
100,000 $ 100,000 $ 100,000 $ 500,000 371
62,420 $ 63,980 $ 65~580 $ 312,330 372
25,000 $ 25,000 $ 25,000 $ 125,000 373
270,000 $ 270,000 $ 270,000 $ 1,350,000 374
50,000 $ 50,000 $ 50,000 $ 250,000 375
30,000 $ 30,000 $ 30,000 $ 150,000 376
15,000 $ 15,000 $ 15,000 $ 75,000 377
30,000 $ 30,000 $ 30,000 $ 150,000 378
220,000 $ 280,000 $ 80,000 $ 760,000 379
. $ - $ $ 82,032 380
. $ . $ $ 35,000 381
. $ - $ $ 20,400 382
. $ - $ $ 57,520 383
107,350 $ - $
- $ - $
- $ - $
180.000 $ - $
- $ lO0,000 $
107,350 384
335,350 385
593,400 386
380,000 387
180,000 388
100,000 389
CITY OF DUBUQUE
OPERATIONS AND MAINTENANCE DEPARTMENT
Street Maintenance
Street Signs & Marldngs
5.00 Foreman
6.00 Equipment Operator II
2.00 Maintenance Workers
3.00 Equipment Operators I
10.00 Truck Drivers
1.00 Laborer
27.00 Full-time Employees
2.21 Seasonal Laborers
1 Operations and Maintenance Manager
Don Vogt
1 Street/Sewer Mai ttenance Supervisor
Floodwall/
Sewer Maintenance
Street Lighting/
Signal Maintenance
1 Accountant Clerk II
I Secretary
.25 Seasonal Clerical
Refuse Collection/
Recycling
2.00 Foremen
1.00Equip. Operator li
2.00 Equip. Operator I
2.00 Truck Drivers
1.00 Laborer
8.00 Full-time Employees
2.00 Traffic Signal Tecb I1
2.00 Full-time Employees
.67 Seasonal Employees
1.00 Solid Waste Mgmt Supv.
1.00 Foreman
19.00 Sanitation Driver
21.00 Full-time Employees
0.75 Seasonal San. Drivers
Municipal Garage
1.0 Equip. Maint. supv.
3.0 Lead Mechanics
6.0 Mechanics
2.0 Stock Clerks
1.3 Serviceworkers
13.3 Full-time Employees
Landfill/Composting/HHMRCC
1.00 Landfill Snpervisor
4.00 Equipment Operator II
2.00 Laborers
1.00 Mechanic
8.00 Full-time Employees
.75 Seasonal Employees
Riverfront Management
1.00 Maintenance Worker
1.00 Full-time Employee
.67 Seasonal Laborer
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Administration
GOAL
Direct and control the activities of the Operations and Maintenance Department in order to
provide for the efficient and timely delivery of service, insure a safe and pleasant environment
and provide for the effective movement of goods and services on city streets.
DESCRIPTION
The Operations and Maintenance Manager directs and supervises the activities of 87 full-time
employees and 10 seasonal workers. They are responsible for maintaining and cleaning
Dubuque's streets, alleys, sanitary sewers, storm sewers, retaining walls, sidewalks, steps and
riverfront. Street and traffic sign repairs, traffic signals and street lights, refuse collection,
floodwall operations, landfill operations, yard waste collection, DMASWA administrative and
education support, large item collection, curbside recycling collection, composting operations,
household hazardous materials regional collection center, Ice Harbor parking lots and the
vehicle maintenance garage are also administered through this Activity. The Street and Sewer
Maintenance Supervisor is also based in this activity. He assists the department manager and
assumes responsibility in his absence. One Account Clerk II and one Secretary provide clerical
support. The Operations and Maintenance Department's administrative office is located at the
Operations and Maintenance Garage complex at 925 Kerper Boulevard.
SERVICE OBJECTIVES
To provide overall direction, supervision and control of the Operations and Maintenance
Department by:
a) meeting each workday with Activity supervisors to review past work and plan
b)
c)
d)
e)
future tasks;
preparing budgets, reports, contracts and correspondence;
reviewing and acting uPon requests from other departments and divisions for
service, equipment and materials;
reviewing the rate structures for fees and charges annually; and
processing citizen requests for service.
To provide the necessary clerical support by:
a) preparing the department payroll; and
b) answering correspondence and maintaining records and files necessary for
operation of the department.
To systematically update for transportation planning purposes, surveying and
inventorying the condition of every block of every street annually
Operations and Maintenance Administration
-57-
To initiate a response to citizen complaints within 72 hours of receipt.
To provide accurate and timely public information through news releases, interviews and
presentations.
To continue evaluation of department policies and procedures and adjust where
necessary when problems arise.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
4.00 4.00 4.00 4.00
.25 .25 .25 .25
$242,203 $253,227 $276,558 $292,361
14,046 16,294 16,585 19,665
742 6,686
$256,991 $276,457 $293,143 $312,026
-260,175 -275,011 -294,766 -309,757
-$ 3,184 $ 1,256 -$ 1,623 $ 2,269
-$ 3,184 $ 1,246 -$ 1,623 $ 2,269
Operations and Maintenance Administration
-§8-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Street Maintenance
GOAL
Maintain and repair city streets, alleys, guardrails, steps, walks, excavations and other
properties in order to provide for safe and functional transportation for pedestrians and motor
vehicles. To supply labor for both within the Operations and Maintenance Department and to
other City departments/divisions on a reimbursable basis.
DESCRIPTION
This Activity involves maintaining and repairing 335 miles of city streets and over three million
lineal feet of curb and gutter; maintaining and repairing a~leys, steps, walks, guardrails and
excavations; and supplying labor to other activities within the Operations and Maintenance
Department such as Riverfront Management, Sewer Maintenance, Floodwall Operations, Ice
Harbor Maintenance, etc. This Activity is headquartered at the Operations and Maintenance
Garage complex at 925 Kerper Boulevard.
SERVICE OBJECTIVES
To provide for the safe, efficient and comfortable movement of motor vehicle traffic on
street surfaces by:
a)
b)
c)
d)
e)
g)
h)
i)
J)
repairing asphalt streets on an as-needed basis;
repairing concrete streets on an as-needed basis;
repairing any frostboils that occu¢ in the spring and summer;
repairing undermines that occur on city property or rights-of-ways;
grading gravel streets on an as-needed basis;
maintaining and cleaning the Operations and Maintenance Garage complex;
replacing or repairing 3,500 lineal feet of curb and gutter;
asphalt paving ten miles of streets;
patching street chuckholes on an as-needed basis; and
cracksealing streets with 16,000 pounds of crackfill material.
To provide for the safe, efficient and comfortable movement of motor vehicle traffic on
street and alley surfaces by:
a) repairing public and private street excavations;
b) patching or grading 29.07 miles of alleys;
c) repairing or replacing guardrail; and
d) keeping the Operations and Maintenance Department barricades in good
operating condition.
Operations and Maintenance Street Maintenance
-59-
Te provide for the safe movement of pedestrians on city property by:
a) repairing city - owned staircases as needed; and
b) repairing City-owned wails as needed.
To maintain the present storm sewer support by:
a) supplying Operations and Maintenance Department personnel to augment the
manpower of the Storm Sewer Maintenance Activity during vacations and sick
leave; and
b) supp. ly. ing Operations and Maintenance Department labor for constructing and
repalnng storm sewers dudng periods of high workload.
To maintain the present sanitary sewer support by:
a) supplying Operations and Maintenance Department personnel to augment the
manpower of the Sanitary Sewer Maintenance Activity dudng vacations and sick
leave; and
b)
supplying Operations and Maintenance Department personnel to assist in
repairing sanitary sewers during periods of high workload.
To maintain support to other activities by:
a) supplying Operations and Maintenance Department personnel to augment the
manpower of the Vehicle Maintenance Garage, the Dubuque Metropolitan Area
Solid Waste Agency landfill and the Traffic and Street Lighting Activities dudng
vacations and sick leave;
b) supplying Operations and Maintenance Department personnel to augment the
manpower requiremen!s of the Riverfront Management Activity during vacations
and sick leave; and
c) supplying Operations and Maintenance Department personnel to augment the
manpower of other departments and divisions dudng periods of high service
demand.
To maintain support to the Street Signs and Markings Activity for installing and repairing
traffic and street signs by supplying Operations and Maintenance Department personnel
to augment its manpower requirements.
To maintain an effective street maintenance operation by replacing barricades and work
signs ($2,000), one front loader-backhoe ($73,000); one 31,000 GVVV dump truck
w/combination spreader box ($67,000); and two communication radios ($1,300).
Operations and Maintenance Street Maintenance
-60-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
Road Use Tax
General Service
Street Service
TOTAL BUDGET
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED REOCM'D
18.63 18.56 18.73 18.71
.48 .49 .44 .53
$ 769,306 $ 902,643 $ 942,765 $1,020,856
741,208 776,135 830,306 804,896
148,692 121,202 179,650 146,000
$1,659,206 $ 179,980 $1,952,721 $1,971,752
42,309 7,476 44,215 52,663
$1,701,515 $1,807,456 $1,996,936 $2,024,415
$ 854,081 $863,366 $ 2,000
831,482 944,090 1,994,936
15,952
$2,024,415
$1,701,515 $1,807,456 $1,996,936 $2,024,415
$ 1,439 $ 8,609 $ 8,684
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Miles of streets maintained 332 334 334 334 335
Total operating costs per mile $4,529.13 $5,048.67 $5,460.93 $5,440.98 $5,582.00
Tons of asphalt used 15,544 15,987 16,500 16,500 16,500
Cubic yards of concrete used 729 916 1,400 1,100 1,100
City guardrails repaired
Estimated cost $2,414 $754.00 $1,000 $1,000 $1,000
City steps repaired
Estimated cost $3,559 $3,436 $2,000 $2,000 $2,000
Frostboils repaired
Asphalt tonnage 13 1 50 20 20
Cost per ton $184.95 $165.00 $190.00 $190.00 $190.00
Operations and Maintenance Street Maintenance
-61-
PERFORMANCE MEASURES
Concrete section repairs
Cubic yards
cost per cubic yard
Crackfiliing
Feet
Cost per foot
Pounds
Alleys repaired
Miles
Cost per mile
Curb and gutter repaired
Curb feet
Cost per foot
Asphalt street sections
repaired
Tonnage
Cost per ton
Holes patched
Tonnage
Cost per ton
Repair undermines -
estimated cost
Repair and service equipment
- estimated cost
Repairs walls - estimated cost
Public Works Garage
maintenance - estimated cost
Pave streets with asphalt
Tonnage
Cost per ton
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
434 588 800 600 600
$ 330.00 $ 280.00 $ 300.00 $ 300.00 $ 300.00
125,829 115,110 150.000 120,000 120,000
.33 .32 .40 .40 .40
15,855 13,325 16,000 15,000 15.000
29.07 29.07 29.07 29.07 29.07
311.54 $290.00 $1,000 $500.00 $500.00
3,021 3,823 3,500 3,500 3,500
$49.59 $49.30 $58.00 $58.00 $58.00
561 376 500 500 500
$113.00 $154.00 $130.00 $140.00 $140.00
742 670 500 500 500
$186.14 $267.58 $200.00 $250.00 $250.00
$15,166 $17,084 $14,000 $16.000 $16.000
$21,156 $31,837 $25,000 $30,000 $30,000
$98 $220.00 $500.00 $500.00 $500.00
$50,182 $50,000 $50,000 $50,000
13,318 14,481 14,000 14,000 14,000
$37.44 $41.71 $38.00 $40.00 $40.00
Operations and Maintenance Street Maintenance
-62-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Street Cleaning
GOAL
Provide attractive and sanitary streets, alleys and other City-owned proper[les by a systematic
street cleaning program utilizing mechanical street sweepers, a street flusher, a dead
animal/littedsweeper dump collection truck and weed/brush cutting tractors and mowers.
DESCRIPTION
This Activity is responsible for sweeping, flushing and cleaning 335 miles of city streets and
cutting weeds and brush on City proper[les and right-of-way. This Activity is headquar[ered at
the Operations and Maintenance Garage complex.
SERVICE OBJECTIVES
To provide clean, attractive and sanitary streets by:
a) sweeping the downtown streets (50 lane miles) every other day;
b) sweeping all arterial streets (162 lane miles) every two weeks;
c) sweeping all other streets (458 lane miles) every two months, weather permitting;
d) flushing city streets during warm weather months on an as-needed basis;
e) emptying litter baskets twice each week, daily pickup of sweeper dumps, catch
basin and manhole debris, and disposing of dead animals, by one employee
Monday through Friday;
f) cleaning city property (streets, alleys, walks, etc.) a~er severe summer storms;
g) cleaning city streets of broken glass and other debris from minor traffic accidents;
and
h) sanding and cleaning city streets after spills of oil, grease, paint, animal wastes
and other dangerous or offensive materials.
To improve the physical appearance of the City and reduce health hazards by:
a) providing a weed cutting service for city property (outside the jurisdiction of other
departments and divisions);
b) removing brush along city steps and wails; and
c) providing a weed cutting service atong City right-of-way.
To maintain an effective street cleaning operation by replacing two 20 inch seJf-propelted
lawn mowers ($1,050); two weedeaters ($1,000)~ one three wheel mechanical street
sweeper ($90,000); and, one 31,000 GVW dump truck with loader attachment ($72,000).
Operations and Maintenance Street Cleaning
-63-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Road Use Tax
General Fund
TOTAL BUDGET
Revenue Generated
FY 2001 FY 2002 FY 2003 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
3.49 3.38 3.34
.26 .27 .29
$142,188 $196,401 $167,114
172,431 200,067 187,482
45,594 1,918 9,800
$360,213 $398,386 $364,396
13,278 13,751 14,738
$373,491 $412,137 $379,134
$373,486 $412,137
5
$379,134
$379,134
$ 1,300
$ 373,491 $412,137
$ 672 $ 2,331
3.48
.30
$191,865
184,292
164,050
$540,207
18,584
$558,791
$558,791
$558,791
$ 1,100
pERFORMANCE MEASURES
Sweeper operation
Lane miles
Cost per mile
Sweeper pickups
Loads
Cost per load
FIusher operation cost
Tons of debris and sweepings
Pickup litter/illegal dumps -
cost
Cut grass/weeds - cost
Post storm cleanup - cost
Graffiti removal - cost
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
9,944 11,754 11,000 12,000 12,000
$19.81 $19.96 $20.00 $20.00 $20.00
661 752 700 755 755
$77.00 $88.00 $200.00 $100.00 $100.00
$6,816 $8,433 $7,500 $8,000 $8,000
1,765 2,370 2,000 2,200 2,200
$15,832 $44,718 15,000 20,000 $20,000
$46,972 $46,830 $50,000 $50,000 $50,000
$4,302 $25,765 $5,000 $5,000 $5,000
$177 $617 $1,000 $1,000 $1,000
Operations and Maintenance Street Cleaning
-64-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Snow and Ice Control
GOAL
Maintain and operate an effective and efficient road transportation network by providing a
systematic ice and snow control deicing program, snow plowing, snow loading and other snow
control activities.
DESCRIPTION
This Activity involves deicing and plowing 335 miles of city streets. It also includes removing
snow from the downtown area and from City-owned steps and walks. Snow plowing operations
commence when there is an accumulation of one or more inches. Snow routes are determined
in advance and priodty routes include the city's artedal street network. Deicing operations are
initiated and carried out in such a manner as to keep streets Safe for motor vehicle operations.
This Activity is headquartered at the Operations and Maintenance Garage complex and is
staffed by all available manpower from all Operations and Maintenance Department activities.
SERVICE OBJECTIVES.
To provide for the safe and efficient movement of motor vehicles during the winter
months by:
a) dispatching equipment within one-half hour of inception of a storm;
b) opening arterial streets within 18 hours of a major storm; and
c) opening residential streets within 48 hours of a major storm.
To provide for safe movement of pedestrians on city walks and steps by cteani~g them
within three working days of a storm.
3. To remove snow from the downtown area as time permits.
To maintain productivity at a satisfactory level by replacing one heavy truck snowplow
($3,300) and two 20 inch snow blowers ($1,200).
Operations and Maintenance Snow and Ice Control
-65-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Road Use Tax
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
3.93 4.12 4.08 4.06
$ 410,736 $159,457 $296,780 $317,633
782,394 277,578 533,771 512~861
79,426 33,361 23,300 4,500
$1,272,556 $470,393 $853,851 $834,994
39,833 41,252 44,215 49,561
$1,312,389 $511,645 $898,066 $884,555
$1,312,389 $511,645 $898,066 $884,555
FY 2001 FY 2002 FY 2003
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET
Snowfall in inches 52.5 17.5 43
Salting streets - Tons 12,503 4,742 8,000
Pre-Wet Anti-Icing - Gallons 18,395 28,417 20,000
Low Corrosive Material 6,746
Salt Brine 21,671
Total operating cost per inch of
snow*
FY 2003 FY 2004
REVISED RECOM'D
43 43
8,000
33,000
8,000
25,000
8,500
33,000
8,000
25,000
$23;485.01 $27,330.51 $20,375.70 $20,343.40 $20,425.47
*Numbers fluctuate greatly due to variables of ice, temperature, wind, and whether removal
operations are required.
Operations and Maintenance -66- Snow and Ice Control
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Sanitary Sewer Maintenance
GOAL
Provide a safe and clean environment by maintaining and repairing the sanitary sewer system.
DESCRIPTION
This Activity involves inspecting, cleaning and repairing the City's sanitary sewers. Dubuque
has over 165 miles of sanitary sewer and 6,254 manholes, all of which must be kept in
operational condition. This Activity is headquartered at the Operations and Maintenance '
Garage complex and is staffed by a Foreman, an Equipment Operator II, an Equipment
Operator I, a Truck Driver, and a Laborer.
SERVICE OBJECTIVES
To provide an adequate level of sanitary sewer cleaning by:
a) jet flushing approximately 500,000 lineal feet of sewer per year;
b) flushing 25,000 lineal feet of sewer per year;
c) rodding 500 lineal feet of sewer per year; and
d) root cutting 50,000 lineal feet of sewer pe~- year.
To minimize health hazards and potential property damage related to the sanitary sewer
system by:
a) making regular inspections of the sanitary sewers for cloggages or defects
requiring repairs;
b) repairing sanitary sewers as needed;
c) responding to all emergency calls in order to clean, repair, or pump sewers as
needed;
d) making television inspections of 35,000 lineal feet of new and existing sewers for
defects; and
e) systematically baiting sanitary sewers to control rodents.
3, To locate existing sewers for excavators and developers.
To maintain productivity at a satisfactory level by replacing two jet flusher hoses
($3,400); one gas monitor ($1,100); and one three inch trash pump ($1,350).
Operations and Maintenance Sanitary Sewer Maintenance
-67-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Sewage Utility Operation Fund
Revenue Generated
PERFORMANCE MEASURES
Jet flushing
Feet
Cost per foot
TV operation
Feet
Cost per foot
Flushing operation
Feet
Cost per foot
Repair manholes and Sewer-
estimated cost
Clean manholes - estimated
cost
Pump Keyway and Kensington
sanitary sewer - estimated
cost
Clean basements - estimated
cost
Sewer Calls - total calls
Root cut - feet
Cost per foot
FY 200t
ACTUAL
FY 2002 FY 2003 FY 2003
ACTUAL BUDGET REVISED
4.92 5.17 5.14
.02 .02 .03
$201,376 $235,537 $258.549
80,392 78,648 72,694
19,860 5,172 80,200
$301,629 $319,357 $411,443
15,933 16,501 14,738
$317,562 $335,858 $426.181
$317,562 $335,858 $426,181
$ 1,320 $ 3,137
FY2001 FY2002 FY2003
ACTUAL ACTUAL BUDGET
463,902 501,881 450.000
$.15 $.14 $.19
29,949 42,662 35,000
$1.17 $.93 $1.30
21,792 26,987 25,000
$.08 $.10 $.10
$98,919 $111,833 $90.000
$5,834 $9,354 $15.000
FY 2004
RECOM'D
5.01
.03
$273.458
85.323
5,850
$364.631
18,585
$383.216
$383,216
FY 2003 FY 2004
REVISED RECOM'D
500.000 500.000
$.15 $.15
35,000 35,000
$1.30 $1.30
25,000 25000
$.10 $.10
$110,000 $110.000
$10,000 $10,300
$2,497 $3,531 $10,000 $4,000 $4.000
$2,252 $931 $500 $1,000 $1,000
120 120 120 120
18,702 46,709 50,000 50,000 $50.000
$.61 $.30 $.55 $.55 $.55
Operations and Maintenance Sanitary Sewer Maintenance
-68-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintena~ ce
Storm Sewer Maintenance
GOAL
Provide a safe and clean environment by maintaining and repainng the storm sewer system.
DESCRIPTION
This Activity involves inspecting, cleaning and repairing the City's storm sewers. The City has
149 miles of storm sewer, 3,618 catch basins and 1,405 manholes all of which must be kept in
operational condition. This Activity is headquartered at the Operations and Maintenance
Garage complex and is staffed by a Foreman, an Equipment Operator I. and a Truck Driver.
SERVICE OBJECTIVES
To provide an adequate preventive maintenance program by scheduling regular cleaning
of manholes, catch basins and storm sewers.
To minimize health hazards and potential property damage related to the storm sewer
system by:
a) regularly inspecting all storm sewers for needed repairs and/or cleaning;
b) repairing storm sewers as needed:
c) responding to all emergency sewer calls in order to clean or repair the sewers as
needed; and
d) systematically baiting storm sewers to control rodents.
3. To locate existing storm sewers for excavators and contractors.
Operations and Maintenance Storm Sewer Maintenance
-69-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.58 2.48 2.47
.02 .03 .03
$ 98,876 $96,191 $118,940
33,987 46,757 49,392
775
$132,864 $143,723 $168,332
15,933 13,751 8,843
$148,797 $157,474 $177,175
$148,797 $1571474 $177,175
$ 1,923 $ 1,865 $ 2,000
2.12
.04
$111,278
53,474
$164,752
12,390
$177,142
$177,142
$ 2,100
PERFORMANCE MEASURES
Cost of repairing catch basins,
manholes and storm sewers
Cost of cleaning catch basins,
manholes and storm sewers
Cost to bait sewers
Cost to reconstruct catch
basins
Cost of ditch/culvert repairs
Cost to repair undermines
FY 200t FY 2002 FY 2003 FY 2003
ACTUAL ACTUAL BUDGET REVISED
$40,501 $44,698 $50,000 $50,000
$38,555 $43,810 $42,000 $42,000
$0 $124 $200 $200
$44,841 $25,734 $55,000 $30,000
$12,682 $6,422 $15,000 $10,000
$15,594 $15,414 $15,000 $15,000
FY2004
RECOM'D
$50,000
$42,000
$2OO
$30,000
$10,000
$15,000
Operations and Maintenance Storm Sewer Maintenance
-70-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Large Item Collection
GOAL
Provide for safe and efficient collection, recycling, and disposal of large items, appliances, tires
and exceptional volumes of refuse.
DESCRIPTION
The Large Item Collection Activity is staffed by full-time and seasonal employees. Items are
collected by appointment (year round) from solid waste customers for a fee. Items are taken to
the Dubuque Metropolitan Area Solid Waste Agency facility for recycling or processing and
· pr°per disposal.
SERVICE OBJECTIVES
To collect large waste items and exceptional volumes of refuse at curbside from the
City's 19,540 residential and business accounts currently served by the City solid waste
crews. A minimum fee of $8.00 is charged for this service.
To study alternatives to this service and recommend changes to the present system as
they become economically feasible.
Operations and Maintenance Large Item Collection
-71-
BUDGET SUMMARY
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Refuse Collection Fund
Revenue Genemted
.35 .35 .13 .10
.04 .05
$16,530 $16,697 $ 9,277 $ 7,473
4,829 8,718 8,875 9,374
$21,359 $25,415 $18,152 16,847
7,967 5,500 14,738 15,487
$29,326 $30,915 $32,890 $32,335
$29,326 $30,915 $32,890 $32,335
$ 9.884 $11.241 $18.740 $20.000
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Number of scheduled stops 898 1,100 900 1,200 1,300
Collection costs $29,326 $30,915 $40,257 $32.890 32.181
Cost per stop $32.66 $28.10 $44.73 $27.41 $24.75
Collection fees $9~ 884 $11.241 $11,000 $18,740 $20,000
Revenue per stop $11.01 $10.22 $12.22 $15.62 $15.38
Tires collected 461 475 500 550 600
Appliances collected 438 445 450 470 500
Operations and Maintenance Large Item Collection
-72-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Refuse Collection
GOAL
Provide for the efficient collection and disposal of solid waste through the Pay As You Throw
(PAYT) program. Comply with all with environmental, safety, and aesthetic standards and
assist in the protection of our environment for the enjoyment of future generations, through
resource and energy conservation techniques and improved management of the solid waste
stream.
DESCRIPTION
The Refuse Collection Activity is staffed by ten Sanitation Ddvers and equipped with eight
vehicles. Refuse is collected once per week by 4 one-person and 2 two-person crews from
each household, apartments of six units or less and some small businesses, and is disposed of
at the Dubuque Metropolitan Area Solid Waste Agency landfill This Activity services 19,000
residential accounts and 540 commercial accounts.
SERVICE OBJECTIVES
To collect refuse at curbside from approximately 19,540 residential and business
accounts once per week for a base fee of $7.20 per month..
To continue to study alternative collection systems; collect and analyze data that
compares performance, efficiency and cost savings as proposed or claimed; and make
recommendations to the City Manager.
To assist the Dubuque Metropolitan Area Solid Waste Agency in complying with Iowa
laws and administrative rules concerning solid waste management including the Waste
Reduction and Recycling Act goal of fifty percent reduction in the solid waste stream by
the year 2005.
To educate the community concerning refuse disposal regulations and waste
minimization.
To continually monitor federal and state legislation/regulations and the resulting impact
upon solid waste disposal in the community.
To continue a public education program which assists community partners in
understanding waste minimization and solicits their help in its promotion.
Operations and Maintenance Refuse Collection
-73-
To respond to illegal dumping reports by forwarding information and action
recommendations to the appropriate City departments, after investigation by activity
staff.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Refuse Collection Fund
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
11.93 12.04 11.58 10.56
.48 .60 .03
$ 572,699 $ 551,757 $ 590,128 $ 568,486
528,812 557,654 441,914 333,457
1,575 34,081 38,000
$1,103,086 $1,163,492 $1,070,042 $ 901,943
1 O, 134 15,569 16,710 20,502
$1,113,220 $1,179,361 $1,086,752 $ 922,445
$1,113,220 $1,179,361 $1,086,752 $ 922,445
$1,769,101 $1,798,334 $1,937,732 $1,995,069
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Refuse collection -tons 13,998 13,594 13,500 10,000 8,500
Number of pickups. 815,184 960,830 815,000 950,000 940,000
Number of collection miles 19,371 20,413 19,400 20,400 20,400
Number of haul miles 39,834 43,255 40,000 40,000 40,000
Collection fees $1,769,101 $1,798,334 $1,937,732 $1,961,531 $1,835,876
Collection costs (excluding
billing and collection) $1,113,220 $1,179,361 $1,185,655 $1,086,752 $910,956
Total number of customers 19,640 19,540 19,640 19,540 19,540
Cost per customer $56.68 $60.36 $60.37 $55.62 $46.62
Cost per ton $79.53 $86.76 $87.83 $108.68 $107.17
Landfill fee per ton $25.72 $26.73 $26.73 $23.00 $23.00
Operations and Maintenance Refuse Collection
-74-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Yard Waste Collection
GOAL
Provide for the efficient collection and beneficial use of yard waste materials separated from the
solid waste stream in accordance with environmental and aesthetic standards.
DESCRIPTION
The Yard Waste Collection Activity is staffed by full-time and seasonal sanitation drivers and
equipped with two vehicles. Yard wastes are collected once per week (April through November)
from homes and businesses by 1 two-person crew and are transported to the Dubuque
Metropolitan Area Solid Waste Agency yard waste processing site. This Activity services
19,000 residential accounts and 540 commercial accounts. It is primadty funded through the
sale of $1.05 yard waste brush ties, $1.05 single-use yard waste container tags, and $20 yard
waste container annual permits.
SERVICE OBJECTIVES
To collect yard wastes at curbside from 19,540 residential and business accounts once
per week (April through November), funded principally by $1.05 single-service tags,
$1.05 brush ties, and $20 annual permits.
To continue to study alternatives to the collection of yard waste materials, such as mulch
mowing and backyard composting, and recommend changes to the City Manager as
they become economically feasible.
3. To collect Christmas trees for shredding into compostable material.
4. To operate a fee-based leaf rake-out collection program.
5. To educate the community regarding backyard composting and mulching.
6. To partner with local business and institutions to provide free leaf drop-off sites.
Operations and Maintenance Yard Waste Collection
-75-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Refuse Collection Fund
Revenue Generated
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
.43 .46 .78 .88
1.59 .81 .81 .67
$ 53,747 $56,675 $ 58,706 $ 64,422
63,278 61,123 71,991 54,709
5,410 20,600
$122,435 $117,798 $130,697 $139,731
7,967 8,250 14,738 15,487
$130,402 $126,048 $145,435 $155,218
$130,402 $126,048 $145,435 $155,218
$ 93,102 $ 94,744 $138,118 $150,685
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
pERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Yard waste - tons 1,431 1,124 1,475 1,225 1,225
Number of pick-ups 227,662 220,000 225,000 225,000 225,000
Number of collection miles 7,059 8,130 7,250 8,000 8,000
Number of haul miles 4,167 4,680 4,000 4,700 4,700
Collection fees (from bag, tie
and sticker sales) 93,102 $94,743 $92,600 $127,950 $116,950
Collection costs (excluding
billing and collection) $130,402 $126,048 $139,049 $145,435 $146,126
Cost per ton $91.13 $103.83 $94.27 $118.72 $119.29
Number of rakeouts 101 79 100 100 100
Operations and Maintenance Yard Waste Collection
-76-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Curbside Recycling
GOAL
Provide for the efficient collection and recycling of materials separated from the solid waste
stream in accordance with environmental and aesthetic standards.
DESCRIPTION
The Curbside Recycling Collection Activity is staffed by eight Sanitation Drivers operating five
recycling vehicles. Single and multi-family households and small businesses voluntarily
participate in separating recyclables from normal refuse. Recycling bins are provided to
customers for the separation and preparation of recyclables. The recyclable commodities are
then collected once per week at curbside by crews in specialized trucks and transported to a
material recovery facility for final processing and marketing.
SERVICE OBJECTIVES
To collect recyclables weekly from approximately 19,540 Single and multi-family
households and small businesses, with continued improvement in tonnage collection
and participation.
To continue the study of alternatives in the collection of recyclables and recommend
changes to the present system to the City Manager as they become economically
feasible.
To educate the community concerning recycling, buying recycled, and solid waste
reduction methods.
To explore, assist, and support organizations in the development of markets for recycled
materials.
To prepare press releases and develop a working relationship with the media on
planned activities for recycling of materials in the community.
6. To maintain an effective operation by replacing 1,000 recycling bins ($9,000).
Operations and Maintenance Curbside Recycling
-77-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Landfill
GOAL
Provide a clean, attractive, and sanitary environment through the operation of a solid-waste
landfill designed for general refuse in conformance with state and federal environmenta~ and
health requirements.
DESCRIPTION
The City operates the Dubuque Metropolitan Area Solid Waste Agency landfill under a contract
with the Agency which wholly owns the landfill, its buildings and equipment. Agency
membership consists of two City Council members and one County Supervisor. This Activity is
staffed by a Supervisor, an Administrator, four Equipment Operator Il's, an Equipment
Mechanic, two Laborers, and a seasonal Laborer.
SERVICE OBJECTIVES
To provide a solid waste disposal site open to the public Monday through Saturday, from
7:30 a.m. to 3:30 p.m., by operating a sanitary landfill under an agreement with its
owner, the Dubuque Metropolitan Area Solid Waste Agency.
To assist the Agency in the study of alternative solid waste disposal techniques and
physical plants.
To implement Agency decisions made regarding fees, budget adjustments, hours of
operation and service area.
Operations and Maintenance Landfill
-79-
BUDGET SUMMARY
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
7.61 7.31 8.49
.65 .62 .65 .57
Expenditure Summary
Employee Expense $ 449,533
Supplies and Services 724,633
Capital Outlay 1,411
Subtotal $1,175,577
Non-Expense Accounts 54,022
TOTAL BUDGET $1,229,599
Funding Summary
DMASWA General Fund
$1,229,599
Revenue Generated
$ 451,341 $ 477,627 $ 569,320
926,233 853,025 899,286
11,622
$1,389,196 $1,330,652 $1,468,606
58,692 60,457 32,741
$1,447,888 $1,391,109 $1,501,347
$1,447,888 $1,391,109 $1,501,347
$1,624,034 $1,739,486
FY 200t 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET BUDGET RECOM'D
Landfill operation - tons 86,115 88,442 95,000 87,000 88,000
Hours open for service 2,444 2,444 2,444 2,444 2,444
Operating cost $1,256,010 1,465,340 $1,423,987 $1,487,238. 1,530,203
Cost per ton $14.59 $18.57 $14.99 $17.09 $17.79
Operations and Maintenance Landfill
-80-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Yard Waste Processing
GOAL
Provide a clean, attractive and sanitary environment through the operation of a yard waste.
processing site at the Dubuque Metropolitan Area Solid Waste Agency landfill that conforms to
state and federal environmental and health requirements.
DESCRIPTION
The City operates the yard waste processing site at the Dubuque Metropolitan Area Solid Waste
Agency landfill under a contract with the Agency which wholly owns the landfill, yard waste
processing site, all buildings and equipment. Agency membership consists of two City Council
members and one County Supervisor. This Activity is staffed on a par~-time basis by a
Supervisor, an Equipment Operator II, and a seasonal Laborer.
SERVICE OBJECTIVES
To provide a yard waste processing operation and site open to the public Monday
through Saturday from 7:30 a.m. to 3:30 p.m. This operation and site are regulated by
an agreement with the owner, the Dubuque Metropolitan Area Solid Waste Agency.
2. To assist the Agency in the study of yard-waste processing and composting alternatives.
To implement Agency decisions made regarding fees, budget adjustments, and hours of
operation.
Operations and Maintenance Yard Waste Processing
-81-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Refuse ColIection Fund
Revenue Generated
PERFORMANCE MEASURES
Recyclabtes collected - tons
Number of pickups
Number of collection miles
Number of haul miles
Collection costs (excluding
billing and collection)
Number of accounts served
Cost per account
Cost per ton
Processing/marketing cost
Processing/marketing cost per
ton
Processing/marketing revenue
Processing/marketing revenue
per ton
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
6.29 6.15 8.23
.35 .29
$274,384 $297,046 $414,575
84,414 79,179 265,216
7,079 15,654 55,000
$365,877 $391,880 $734,791
13,278 11,000 14,738
$379,155 $402,880 $749,529
$379,155 $402,880 $749,529
$ 32,392 $132,082
FY 2001 FY 2002 FY 2003
ACTUAL ACTUAL BUDGET
3,233 3,377 3,300
635,608 651,882 635,000
19,963 19,740 19,500
14,625 14,208 14,750
$372,076 387,226 $704,529
19,640 19,540 19,640
$18.94 $19.82 $35.87
$115.09 $114.67 $2t3.49
$ 0 $0 $125,400
$0 $0 $38.00
$40,064 $0 $69,940
$12.39 $0 $21.19
9.46
.03
$500,520
84,592
9,000
$594,112
18,585
$612,697
$612,697
FY 2003 FY 2004
REVISED RECOM'D
4,300 4,700
800,000 850,000
19,750 19,750
16,000 16,500
$554,310 $589,919
19,540 19,540
$28.37 $30.19
$128.91 $125.51
$0 $0
$0 $0
$0 $0
$0 $0
Operations and Maintenance Curbside Recycling
-'/8-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
. Expenditure Summary
Employee Expense
Supplies and Services
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
DMASWA General Fund
FY 200t
ACTUAL
.43
1.59
$26,778
48,329
$75,107
5,311
$80,418
$80,418
FY 2002
ACTUAL
.46
1.15
$30,085
31,980
$62,065
2,750
$64,816
$64,816
FY 2003
BUDGET
.78
.81
$28,185
42,044
$70,229
5,895
$76,124
$76,124
FY 2003
REVISED
FY 2004
RECOM'D
1.11
.67
$32,966
38,357
$71,323
3,098
$74,421
$74,421
PERFORMANCE MEASURES
Yard waste composting
operation - tons
Operating cost
Cost per ton
Hours open for service
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2,017 1,750 2,000 1,750 1,750
$80,418 $64,816 $76,295 $75,000 $74,204
$39.87 $37.04 $38.15 $42.86 $42.40
2,444 2,444 2,444 '2,444 2,444
Operations and Maintenance Yard Waste Processing
-82-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Landfill HHMRCC
GOAL
Provide a clean, attractive and sanitary environment through the operation of a Household
Hazardous Materials Regional Collection Center (HHMRCC) at the Dubuque Metropolitan Area
Solid Waste Agency landfill facility that conforms to state and federal environmental and health
requirements.
DESCRIPTION
A Household Hazardous Materials Regional Collection Center (HHMRCC) is operated for the
Agency by a partnership of employees and volunteers from the Dubuque County Environmental
Task Force. All buildings and equipment are owned by the Agency and located at the Agency's
landfill facility. Agency membership consists of two City Council members and one County
Supervisor. This Activity is staffed on a part-time basis by the SuPervisor and a Laborer.
SERVICE OBJECTIVES
To provide a Household Hazardous Materials Regional Collection Center Program and
site accessible to the public six days per week year round. This operation and site are
regulated by an agreement with the owner, the Dubuque Metropolitan Area Solid Waste
Agency.
To assist the Agency in establishing cooperative efforts with nearby solid waste planning
agencies in hosting their own household hazardous materials collection events.
To implement Agency decisions made regarding fees, budget adjustments, and hours of
operation.
Operations and Maintenance Landfill HHMRCC
-83-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Emptoyee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
DMASWA - General Fund
Revenue Generated
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
.25 .15 .22
$ 42 $ 13,386 $ 7,924 $13,979
67,588 112,179 109,876 48,665
10,931
$78,560 $125,565 . $117,800 $62,644
5,311 8,250 5,895 3,098
$83,871 $133,815 $123,695 $65,742
$83,871 $133,815 $123,695 $65,742
$40,580 $ 17,584 $ 17,750 $17,750
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Housing participants 559 608 625 625 625
EESQG participants 43 54 60 60 60
Household hazardous
materials managed (pounds) 66,304 70,078 70,000 70,000 70,000
Household hazardous
materials disposed (pounds) 27,689 44,655 $32,000 $40,000 40,000
Mobile trailer events
In County 1 1 1 1 1
Outside County 0 0 0 0 0
Hours open for service 2,444 2,444 2,444 2,444 2,444
Operating cost 69,041 70,625 71,338 71,281 65,670
Cost per managed pound $1.04 $1.01 $1.02 $1.02 $0.94
Operations and Maintenance Landfill HHMRCC
-84-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
DMASWA Educator
GOAL
Develop and promote public education programs related to integrated solid waste
management systems, on behalf of the Dubuque Metropolitan Area Solid Waste Agency
(DMASWA).
DESCRIPTION
The DMASWA Education and Communication Coordinator develops public education
programs, promotes waste minimization, publicizes Agency services, presents
programs to school and community groups, provides educational resources and
assistance and acts as a liaison on behalf of the Agency at various meetings,
workshops, hearings and other activities. '
SERVICE OBJECTIVES
To develop and promote waste minimization programs on behalf of the
DMASWA and its member communities.
2. To publicize Agency services, facilities and programs.
3. To provide educational resources to schools and community groups.
4. To pursue federal and state grants.
5. To represent the Agency at meetings, conferences and workshops.
Operations and Maintenance Landfill HHMRCC
-8,5-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
DMASWA - General Fund
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1.00
$ 51,950
15,310
$ 67,260
3,098
$ 70,358
$ 70,358
Operations and Maintenance Landfill HHMRCC
-86-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Street/Traffic Lighting
GOAL
Safeguard the public health, safety and general welfare through the installation and
maintenance of all traffic control equipment and related electrical systems. To maintain all City-
owned street lighting equipment, including luminaries, poles and widng systems and oversee
portions of the street lighting system owned by Alliant Energy.
DESCRIPTION
The Street and Traffic Lighting Activity operates and maintains a traffic signal system consisting
of 108 traffic signal installations. The street lighting system consists of several types of systems
combining responsibility for ownership, maintenance and operation as follows - Alliant-owned
high pressure sodium (2,818) and City-owned high pressure sodium (1,400).
SERVICE OBJECTIVES
To maintain traffic signals and street lights in good operating condition by:
a)
b)
c)
d)
e)
f)
g)
h)
i)
repairing traffic and street lights as required;
performing the necessary preventive maintenance of all equipment;
assisting other City departments/divisions ~vith electrical repairs as required;
initiating a response to citizen complaints within twenty-four hours or the next
working day if possible;
maintaining citizen confidence by responding to citizen requests for service within
twenty-four hours or the next working day if possible;
providing accurate and timely public information;
responding to calls from the Police Department for emergency signal repairs
within one hour;
repairing traffic signals in emergency situations within twelve hours; and
performing the necessary cleaning and maintenance of all City-owned street
lights and traffic signals.
To ensure the safe and effective placement of street lights by inspecting all installations
upon completion~
To reduce existing maintenance costs, increase intersection efficiency and reduce
potential City liability by replacing some small tools ($1,000) and one traffic controller
($7,200).
0Peratk)ns and Maintenance -87- Street/Traffic Lighting
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
Street Service Fund
Road Use Tax
TOTAL BUDGET
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.11 2.00 2.00
.43 .54 .58
$130,980 $138,045 $140,714
390,618 365,045 391,501
4,383 16,441 5,800
$525,981 $519,982 $538,015
5,311 8,250 8,843
$531,292 $528,141 $546,858
$5O7,357
22,835
1,100
$531,292
$107,301
$526,677 $546,858
1,464
$528,141 $546,858
$ 5,539 $ 10,000
2.00
.60
$152,907
436,010
8~200
$597,117
9,293
$606,410
$606,410
$606,410
$ 6,25O
PERFORMANCE MEASURES
Number of City-owned
luminaries maintained
Number of signal installations
maintained
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1,191 1,400 1,200 1,400 1,500
106 108 106 108 108
Operations and Maintenance Street/Traffic Lighting
-88-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Street/Traffic Lighting
One Call Location Service
GOAL
Safeguard the public heatth, safety, and general welfare through the provision of the One-Catl
City underground electrical utility line location service. These City electrical utility lines power
all City-owned street lighting equipment.
DESCRIPTION
The Street and Traffic/Lighting Activity operates and maintains a traffic signal system consisting
of 108 traffic signal installations. The street lighting system consists of several types of systems
combining responsibility for ownership, maintenance and operation as follows - Atliant-owned
high pressure sodium (2,818) and City-owned high pressure sodium (1,400). The two Traffic
Signal Technicians based in the Street and Traffic Lighting activity provide the City one-call
location service for the City underground electrical utility lines.
SERVICE OBJECTIVES
Locate existing underground wiring for excavators and contractors as part of the one-call utility
location service.
PERFORMANCE MEASURES
Number of one-call locates
performed
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2,772 2,981 3,200 3,200 3,200
Average One-Call Locate
costs $16.80 $15.43 $17.00 $18.00
Operations and Maintenance One Call Location Service
-89-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Street Signs and Markings
GOAL
Provide for the safe and efficient movement of pedestrians and traffic through the proper use,
installation and maintenance of pavement markings, traffic signs, and street name signs.
DESCRIPTION
The Street Signs and Markings Activity is staffed by a Maintenance worker and a seasonal
Laborer. A private contractor is hired through the bidding process to provide ail pavement
markings, center lines, crosswalks, curb markings and special symbols during the painting
season. The Maintenance worker and seasonal Laborer fabricate new street name signs, repair
damaged traffic and street signs and poles and install ail street, traffic, toudst and informational
signs in the City. The sign fabrication, repair and storage facilities are located at the Operations
and Maintenance Complex at 925 Kerper Boulevard and a rented garage on East 12th Street.
The current budget provides for a replacement and installation schedule of approximately 1,200
traffic signs and 200 street name signs. This schedule places the City on 21.5 and 30 year
replacement programs, respectively. These figures assume no new installations, only
replacements.
SERVICE OBJECTIVES
To provide for the safe and efficient movement of motor vehicles and pedestrians on city
streets by hiring a private contractor to:
a) paint special symbols, "only's," arrows, stop bars, railroad crossings and
handicap stalls;
b) paint center lines, lane lines and edge lines;
c) paint school and pedestrian crossings; and
d) paint curb medians.
To provide for the safe and efficient movement of motor vehicles and pedestrians on city
streets by:
a) replacing or repairing approximately 1,200 traffic signs and 200 street name
signs; and
b) signing 90 school crossings and 5 pedestrian crossings in the City.
To maintain the effectiveness of this Activity by providing for the purchase of some shop
tools ($500); one air post ddver ($1,550) and one sign maintenance truck ($45,000).
Operations and Maintenance One Call Location Service
-90-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1.39 1.38 1.38 1.35
.39 .67 .60 .54
$ 62,918 $ 75,352 $ 78,886 $ 80,051
77,240 92,721 82,507 85,387
683 500 500 2,050
$140,841 $166,573 $159,893 $167,488
5,311 5,500 5,895 6,195
$146,152 $172,073 $165,788 $173,683
$146,152 $172,073 $165,788 $173,683
$ 2,441 $ 5,410 $ 5,750 $ 5,850
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Curb medians painted (feet) 4,820 4,820 5,500 4,820 4,820
Crosswalks painted (feet) 15,426 15,426 16,000 15,426 15,426
Arrows painted (number) 549 568 575 575 575
Center lines painted (feet) 286,704 291,113 300,000 300,000 300,000
Traffic lanes painted (feet) 109,824 109,630 125,000 110,000 110,000
Edge lines painted (feet) 189,232 102,511 200;000 150,000 150,000
Stop lines painted (feet) 3,976 3,776 4,000 4,000 4,000
Diagonal lines painted (feet) 6,839 6,839 7,000 6,839 6,839
Handicapped stall symbols
(number) 118 131 120 130 130
Word messages (number) 140 159 140 160 160
Operations and Maintenance One Call Location Service
-91-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Vehicle Maintenance Garage
GOAL
Provide for the maximum performance of the City's motor vehicles and equi.pment through a
systematic program of maintenance and repair.
DESCRIPTION
The Vehicle Maintenance Garage repairs and services 350 vehicles and pieces of equipment
for all City departments and divisions except the Airport Department. This Activity is staffed by
an Equipment Maintenance Supervisor, three Lead Mechanics, six Mechanics, two Stock Clerks
and two Serviceworkers.
SERVICE OBJECTIVES
To maintain, service and repair 350 City vehicles and pieces of equipment by:
a) providing repairs and maintenance to all City vehicles as required and as time is
b)
c)
d)
e)
available within a seventeen hour workday;
working overtime on vehicles dudng emergencies as required;
providing a preventive maintenance program for all vehicles;
maintaining fuel supplies and parts inventory; and
billing related costs to the appropriate department or division.
To improve user satisfaction and vehicle servicing procedures and techniques by:
a) continuing the fleet management team meetings to address problems and seek
input;
b) maintaining the automated fleet maintenance system, which provides accurate
and complete information on vehicle usage and operating costs; and
c) providing ongoing training for the nine mechanics and two serviceworkers.
3. To provide an effective maintenance operation by replacing some small tools ($1,000).
Operations and Maintenance Vehicle Maintenance Garage
-92-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Suppiies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Garage Service Fund
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ' ACTUAL BUDGET REVISED RECOM'D
11.00 13.00 13.30
$518,591 $587,659 $ 696,986
73,990 62,053 74,895
734 40,795 1,000
$593,315 $690!507 $ 772,881
289,940 250,976 293,843
$883,255 $941,483 $1,066,724
$883,255
$926,062
$941,483 $1,066,724
$843,906 $1,200,874
13.30
$ 758,736
68,242
1,000
$ 827,978
275,487
$1,103,465
$1,104,814
$1,104,814
PERFORMANCE MEASURES
Number of City units
maintained
Operating cost
Cost per unit
Number of City units per
Mechanic
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
330 350 350 350 350
$597,892 $657,962 $772,175 $780,724 $835,049
$1,811.79 $1,879.89 $2,206.21 $2,230.64 $2,385.85
41 39 39 39 39
Operations and Maintenance Vehicle Maintenance Garage
-93-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Riverfront Management
GOAL
Provide aesthetically attractive municipal waterfront areas to be fully utilized by recreational,
commercial and industrial interests.
DESCRIPTION
This Activity provides for municipal maintenance of 6.4 miles of riverfront'property and is staffed
by one Maintenance worker and one seasonal Laborer.
SERVICE OBJECTIVES
To maintain and improve two municipal boat launching ramps by:
a) maintaining and repairing four landing docks;
b) moving docks daily to accommodate river heights;
c) removing debris from ramps;
d) maintaining and placing signs in ramp areas; and
e) - grading and maintaining parking areas around ramps.
To maintain and enhance the aesthetic characteristics of the dverfront by:
a) maintaining landscaped areas, cutting grass, removing brushy growth, and
removing drift debds;
b) repairing railings, policing and cleaning walkways;
c) placing permanent booms at sewer outlets to conform with U.S. Coast Guard,
Iowa Depar[ment of Natural Resources and Environmental Protection Agency
regulations; and
d) monitoring sewer river out-falls for unlawful discharges into the storm sewer
system.
To provide an effective maintenance operations by replacing some small tools ($300)
and two weedeaters ($1,000).
Operations and Maintenance Riverfront Management
-94-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1.25 1.21 1.01
.67 .67 .48
$ 56,129 $67,251 $ 64,749
34,519 19,774 26,155
14,962 1,061 800
$105,610 $88,086 $ 91,704
5,311 5,500 5,895
$110,921 $93,586 $ 97,599
$110,921
$197,005
$93,586 $ 97,599
$222,484 $235,604
1.01
.60
$ 70,791
25,198
1,300
$ 97,289
6,195
$103,484
$103,484
$342,313
PERFORMANCE MEASURES
Number of boat ramps
maintained
Miles of shoreline maintained
Number of landing docks
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2 2 2 2 2
6.4 6.4 6.4 6.4 6.4
4 4 4 4 4
Operations and Maintenance Riverfront Management
-95-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Operations and Maintenance
Floodwall Operation
GOAL
Provide for proper operation and maintenance of floodwall facility.
DESCRIPTION
Dubuque is protected from flooding conditions of the Mississippi River by a 6.4 mile floodwall
facility, fifteen storm sewer closures, nine 16-foot gates and four 4-foot gates. This Activity
serves as a liaison with the United States Corps of Engineers.
SERVICE OBJECTIVES
To provide flood protection by making respective gate closures on the floodwall
beginning at a river stage of thirteen feet through a stage of twenty feet, at which time all
thirteen gates are closed. The level of service budgeted is for an eighteen foot flood.
To maintain the operating capabilities of the floodwall by making periodic inspections
and repairs to the gates and pumping stations with the assistance of the Water Pollution
Control Department.
To provide for manning of the pumping stations during times when the respective gates
are closed with assistance from the Water Pollution Control Department.
To provide for the installation and manning of temporary pumps at Fourth Street at a
river stage of seventeen feet.
Operations and Maintenance Floodwall Operation
-96-
BUDGET SUMMARY
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
.70 .70 .70 .70
.07 .03 .03 .02
$ 88,770 $20,419 $ 44,894 $ 47,342
74,646 38,774 54,128 53,963
$163,415 $59,193 $ 99,022 $101,305
7,967 5,500 5,895 6,195
$171,382 $64,693 $104,917 $107,500
$171,382 $64,693 $104,917 $107,500
PERFORMANCE MEASURES
Days Above 17.0'
(official flood stage)
FY 2001 FY 2002 FY 2003
ACTUAL ACTUAL BUDGET
FY 2003 FY 2004
REVISED RECOM'D
35 3 3 3
Operations and Maintenance Floodwall Operation
-97-
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Operations and Maintenance
ACTIVITY: Ice Harbor Plaza and Riverwalk Maintenance
GOAL
Maintain Ice Harbor Plaza and Riverwalk parking, docking, shoreline and other facilities in
compliance with maintenance agreements with Ice Harbor/4th Street Peninsula businesses.
DESCRIPTION
This Activity includes responsibility for lighting, sweeping, snow clearance and other
maintenance required in the Ice Harbor Plaza and Riverwalk.
SERVICE OBJECTIVES
1. To maintain and pay energy costs for lights in the parking lots.
2. To sweep parking lots, as required, but not more than two times per week.
3. To provide ice and snow removal on an as needed basis.
4. To provide appropriate attention to landscaped areas located along the River Edge
Plaza, Riverwalk, Hotel Walkway, AmphitheateflBrewery, including Parking Lot A.
5. To maintain stdping of parking lanes.
6. To monitor signage and adjust, if necessary, to facilitate traffic control in the lots.
7. To maintain boat docking and shoreline amenities
8. To provide for sealing of concrete surfaces as needed.
Operations and Maintenance Ice Harbor Plaza Maintenance
-98-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Subtotal
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
General Fund
FY 2001
ACTUAL
$ 1,367
12~144
$13,511
2,656
$16,167
$16,167
FY 2002
ACTUAL
$ 3,778
8,596
$12,374
2,750
$15,124
$15,124
FY 2003
BUDGET
.15
.03
$ 9,441
13,837
$23,278
2,948
$26,226
$26,226
FY 2003
REVISED
FY 2004
RECOM'D
.56
.46
$40,658
28,610
$69,268
6,195
$75,463
$75,463
Operations and Maintenance Ice Harbor Plaza Maintenance
-99-
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper & Malnt. Department
FUND ACCOUNT ......... TITLE ......... FY 200] ACTUAL
010 61010
150 61010
460 61010
470 61010
570 61010
590 61010
940 61010
570 61.020
010 6].030
150 61030
460 61030
470 61030
590 61030
940 61030
010 61050
150 61050
460 61050
470 61050
570 61050
590 61050
940 61050
010 61071
150 61071
460 61071
470 61071
570 61071
940 61071
010 61092
460 61092
570 61092
010 613].0
150 61310
460 61310
470 61310
570 61310
590 61310
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
PART-TIME EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAl EMPLOYEES
SEASONAl EMPLOYEES
SEASONAl EMPLOYEES
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
HOLIDAY PAY-OVERTIME
HOLIDAY PAY-OVERTIME
HOLIDAY PAY-OVERTIME
HOLIDAY PAY-OVERTIME
HOLIDAY PAY-OVERTIME
HOLIDAY PAY-OVERTIME
VACATION PAYOFF
VACATION PAYOFF
VACATION PAYOFF
IPERS
IPERS
IPERS
IPERS
IPERS
IPERS
815,247
284,449
137,030
607,999
356,598
11,825
277,112
].4,
10,
31,
570
166
984
299
16,451
25,978
114,046
8,282
24,496
31,368
45
63,965
1,513
21,106
1,147
13,986
3, 104
7,082
4,368
1,896
48,712
24,337
8,465
38,247
22,487
683
FY 2002 ACTUAL
924,503
228,608
169,771
608,059
401,728
29,470
285,186
8,029
12,896
4,028
29
49,372
279
20,].02
2'7,916
34,438
9,174
16,575
34,479
517
72,695
1,547
568
123
12,832
1,700
6,610
3,789
274
54,876
15,].61
10,297
39,286
25~641
1,729
FY 2003 BUDGET
337.788
938.222
182.505
748.859
500.570
357.616
12,088
11,500
500
16,841
15,754
12,020
96,350
10,500
20,250
21,043
68,300
1,880
10,606
750
18,750
5,539
7,500
20,222
60,097
11,14]
45,215
30, [33
FY 2004 RECOMMENDED
354,019
989,447
187,972
794,942
529,964
404,585
21,860
]8,761
5O0
15,798
16,568
15,823
102,418
10~150
19,650
26,834
75,925
2,293
10,352
500
16,500
2,540
7,300
21,398
63,378
11,421
47,788
32,162
PROGRAM - 3
- HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
940
010
150
460
470
570
590
940
010
150
460
470
570
590
940
010
150
460
470
570
940
010
150
460
470
570
590
94O
010
150
460
470
570
940
570
940
61310
61320
61320
61320
61320
61320
61320
61320
61410
61410
61410
61410
61410
61410
61410
61430
61430
61430
61430
61430
61430
61450
61450
61450
61450
61450
61450
61450
61620
61620
61620
61620
61620
61620
61630
61630
IPERS
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
TOOL ALLOWANCE
TOOL ALLOWANCE
FY 2002 ACTUAL FY 2003 BUDGET
FY 2004 RECOMMENDED
20,965 22,112 24,920 28,049
66,568 73,502 27,828 30,140
32,745 20,358 80,836 85,754
11,517 13,575 14,861 15,233
51,807 52,243 61,598 64,787
29,961 34,101 40,090 42,789
902 2,293
27,796 29,360 34,361 38,585
145,913 149,771 53,481 64,898
55,386 45,469 174,159 224,963
25,230 28,885 34,315 43,687
115,903 110,984 139,876 164,501
60,762 66,273 90,220 114,861
2,481 4,943
43,963 41,946 60,913 86,167
26,298 28,565 1,730 1,699
6,803 5,908 27,413 27,403
2,700 2,483 1,987 1,994
29,595 28,452 16,865 12,0].9
8,415 11,154 5,263 5,401
15,996 14,229 5,772 6,542
1,214 1,309 676 70~
428 315 1,876 1,978
201 245 365 376
912 911 1,507 1,591
492 577 1,003 1,060
17 45
401 399 715 809
4,273 3,306 1,325 1,575
214 25 2,950 3,350
1,317 850 1,400 1,400
2,877 2,562 2,675 2,925
869 970 1,000 1,000
2,488 1,507 3,275 3,275
875 1,125 1,125 1,125
125 125 125 125
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Depar~menE
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 61640
150 61640
460 61640
470 61640
570 6].640
940 61640
010 61650
150 61650
470 61650
570 61650
940 61650
010 61651
150 61651
460 61651
470 61651
570 61651
940 61651
TOTAL Wages
010 62010
460 62010
470 62010
570 620].0
940 62010
010 62011
150 62011
460 62011
470 62011
570 62011
940 62011
010 62030
150 62030
460 62030
470 62030
570 62030
940 62030
MEAL ALLOWANCE
MEAl! ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEEPHYSICALS
OTHER MEDICAL COSTS
OTHER MEDICAL COSTS
OTHER MEDICAL COSTS
OTHER MEDICAL COSTS
OTHER MEDICAL COSTS
OTHER MEDICAL COSTS
and Benefits
195
3,594
35
21
1,627
9
1,046
219
139
50
100
3,834.486
OFFICE SUPPLIES
OFFICE SUPPLfES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
UNIFORM PURCHASE/MAINT.
UNIFORM PURCHASE/MAINT.
UNIFORM PURCHASE/MAINT.
UNIFORM PURCHASE/MAINT.
UNIFORM PURCHASE/MAINT.
UNIFORM PURCHASE/MAINT.
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
1,840
3
262
838
981
4].0
3,241
471
1,690
1,098
589
188
102
507
155
1,001
FY 2002 ACTUAL
120
981
105
1,249
15
1,].95
750
238
120
570
150
120
407
3,919~ 181
2, 389
481
587
2,121
348
2, 404
350
i, 651
2,225
207
592
3O
75
312
161
1,018
FY 2003 BUDGET
100
2,300
100
25
1,000
425
300
225
125
50
125
4,483,819
2,200
25
675
840
lj656
474
2,563
495
2,106
1,154
619
300
100
107
850
154
1,198
FY 2004 RECOMMENDED
100
2,200
100
25
1,000
25
450
300
375
125
125
50
125
135
4,886,752
2,485
25
575
750
1,820
455
2,614
400
1,935
2,000
630
324
50
116
330
174
1,110
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & MainE. DeparEment
FUND ACCOUNT
010
470
5'70
940
010
570
940
010
010
150
470
570
940
OlO
470
570
010
470
570
940
470
940
010
470
57O
940
0]0
470
57O
940
470
940
460
010
470
57O
62050
62050
6205(
62050
62060
62060
62060
62061
62090
62090
62090
62090
62090
62110
621].0
62110
62130
62130
62130
62130
62140
62140
62170
62170
62170
62170
62190
62].90
62190
62190
62230
62230
62240
62310
62310
62310
......... TITLE ......... FY 2001 ACTUAL
OFFICE EQUIPMENT MAINT
OFFICE EQUIPMENT FAINT
OFFICE EQUIPMENT MAINT
OFFICE EQUIPMENT MAINT
O/E MAINT CONTRACTS
O/E FAINT CONTRACTS
O/E MAINT CONTRACTS
DP EQUIP. MAINT CONTRACTS
PRINTING & BINDING
PRINTING & BINDING
PRINTING & BINDING
PRINTING g BINDING
PRINTING ~ BINDING
COPYING/REPRODUCTION
COPYING/REPRODUCTION
COPYING/REPRODUCTION
LEGAL NOTICES & ADS
LEGAL NOTICES & ADS
LEGAL NOTICES & ADS
LEGAL NOTICES & ADS
PROMOTION
PROMOTION
SUBSCRIPTIONS-BOOKS-MAPS
SUBSCRIPTIONS-BOOKS-MAPS
SUBSCRIPTIONS-BOOKS-MAPS
SUBSCRIPTIONS-BOOKS-MAPS
DUES & MEMBERSHIPS
DUES & MEMBERSHIPS
DUES & MEMBERSHIPS
DUES & MEMBERSHIPS
SALES TAX
SALES TAX
REFUNDS
TRAVEL-CONFERENCES
TRAVEL-CONFERENCES
TRAVEL-CONFERENCES
258
104
401
333
333
265
46
691
2,565
101
1,970
33
116
22
252
10,919
253
6,120
12,438
6,866
193
174
53
624
339
154
365
425
4,508
4,262
1,439
2,653
1,229
FY 2002 ACTUAL
95
202
35
682
384
409
185
623
3,121
8,523
65
3,584
73
104
9,804
2~ 374
19, 754
5,029
521
138
482
417
176
415
382
4,872
4,847
1,500
3,44E
2, 28]
280
FY 2003 BUDGET
165
50
109
421
350
350
278
1,000
726
8,400
308
3,597
25
1,600
16,400
8,750
27,600
8,500
2O3
195
655
356
159
365
486
4,736
4,262
2,000
4,076
1,140
390
FY 2004 RECOMMENDED
150
200
100
700
40O
400
275
464
750
1,500
4, 600
150
3,856
50
5O0
50
9,500
4,250
12,600
6,450
25O
170
650
390
180
420
640
5,000
4,850
2,000
4, 936
1,233
833
PROGR~2~] -
3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Depar~menE
FUND
940
010
460
470
570
940
010
470
940
010
150
460
470
570
940
010
150
570
940
010
150
570
940
010
0]0
150
460
470
570
940
150
460
570
010
150
570
ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
62310
62320
62320
62320
62320
62320
62340
62340
62340
62360
62360
62360
62360
62360
62360
62411
62411
62411
62411
62412
62412
62412
62412
62419
62421
62421
62421
62421
62421
62421
62424
62424
62424
62431
6243i
62431
TRAVEL-CONFERENCES
TRAVEL-CITY BUSINESS
TRAVEL-CITY BUSINESS
TRAVEL-CITY BUSINESS
TRAVEL-CITY BUSINESS
TRAVEL-CITY BUSINESS
MILEAGE/LOCAL TRANSP
MILEAGE/LOCAL TRANSP
MILEAGE/LOCAL TRANSP
EDUCATION & TRAINING
EDUCATION & TRAINING
EDUCATION & TRAINING
EDUCATION & TRAINING
EDUCATION & TRAINING
EDUCATION & TRAINING
UTILITY EXP-ELECTRICITY
UTIIITY EXP-ELECTRICITY
UTILITY EXP-ELECTRICITY
UTILITY EXP-ELECTRICITY
UTILITY EXP-GAS
UTILITY EXP-GAS
UTILITY EXP-GAS
UTILITY EXP-GAS
ST LTNG/TRAFIC SIGNALS
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
PAGER FEE
PAGER FEE
PAGER FEE
PROPERTY MAINTENANCE
PROPERTY MAINTENANCE
PROPERTY MAINTENANCE
1,036
112
598
67
286
372
30
540
286
447
1,310
4,269
902
5,441
7,139
5,396
1,390
16,483
10,539
3,689
3,494
4,150
850
833
534
2,683
5,659
164
215
164
1,478
3,569
9,572
FY 2002 ACTUAL
1,001
817
245
295
351
450
402
312
370
1,645
604
700
1, 206
4, 001
3, 928
5, 640
7,335
6,097
88
5,408
3,605
2,921
3,556
3,201
213
375
399
1,343
5,099
120
453
120
18
1,355
6, 860
FY 2003 BUDGET
1,500
1,088
203
50O
300
300
500
1,500
1,000
?20
2,000
4,000
5,200
5,716
7, 500
5,669
500
I6,236
10,381
3,634
3,671
3,213
1,019
875
561
2,819
5,136
172
226
].72
100
3,750
10,057
FY 2004 RECOMMENDED
2,499
2,000
325
5OO
300
418
5O
5O0
1,750
1,000
720
2,000
5,155
4,519
6,486
8,435
7,012
101
6,208
4,139
3,353
4,090
3,223
450
5O5
425
2,500
5,162
120
130
120
100
3,500
7,500
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL
FY 2003 BUDGET
940 62431 PROPERTY MAINTENANCE 23,690 4,096 24,989
470 62436 RENTAL OF SPACE 918 1,].03 2,664
010 62437 BARRICADE RENTAL 410 84 205
150 62437 BARRICADE RENTAL 2,834 3,409 2,977
460 62437 BARRICADE RENTAL 779 228 200
010 62441 INSURANCE, PROPERTY 17 20 25
150 62441 INSURANCE, PROPERTY 5,104 6,132 5,500
570 62441 INSURANCE, PROPERTY 1,436 1,674 ].,500
940 62441 INSURANCE, PROPERTY 17,349 16,761 16,'776
010 62443 GENERAL LIABILITY INS 4,671 4 304 4,600
150 62443 GENERAL LIABILITY INS 38,249 35,242 35,200
460 62443 GENERAL LIABILITY INS 1,900 1,751 1,800
470 62443 GENERAL LIABILITY INS 21,141 19,478 19,100
570 62443 GENERAL LIABILITY INS 4,916 4,530 4,500
940 62443 GENERAL LIABILITY INS 13,358 10,168 10,168
010 62511 FUEL, MOTOR VEHICLE 3,806 2,689 3,971
150 62511 FUEL, MOTOR VEHICLE 64,871 38,115 59,044
460 6251]. FUEL, MOTOR VEHICLE 5,584 4,604 5,975
470 62511 FUEL, MOTOR VEHICLE 42,811 39,818 47,600
570 62511 FUEL, MOTOR VEHICLE 3,619 3,846 3,872
940 62511 FUEL, MOTOR VEHICLE 772 530 826
570 62512 FUEL, OFF ROAD VEHICLE 16 127 25
940 625].2 FUEL, OFF ROAD VEHICLE 83,545 72,439 89,493
010 62521 MOTOR VEHICLE MAINT. 6,529 6,364 7,467
150 62521 MOTOR VEHICLE MAINT. 146,240 143,353 153,353
460 62521 MOTOR VEHICLE MAINT. 12,966 21,340 17,707
470 62521 MOTOR VEHICLE MAINT. 73,868 100,990 115,806
570 62521 MOTOR VEHICLE MAINT. 3,399 3,145 3,571
940 62521 MOTOR VEHICLE MAINT. 550 1,191 1,802
010 62528 MOTOR VEH. MAINT. OUTSOUR 4,358 2,091 2,596
150 62528 MOTOR VEH. MAINT. OUTSOUR 38,260 41,213 41,259
460 62528 MOTOR VEH. MAINT. OUTSOUR 1,636 5,678 1,719
470 62528 MOTOR VEH. MAINT. OUTSOUR 47,849 46,250 41,435
570 62528 MOTOR VEH. MAINT. OUTSOUR 1,244 1,806 500
940 62528 MOTOR VEH. MAINT. OUTSOUR 3,925 912 2,500
010 62611 ~CB/EQUIP MAINTENANCE 4,801 5,]44 4,000
FY 2004 RECOMMENDED
25,].00
1,000
200
3,547
350
75
6,500
1,800
18,276
10,694
27,493
6,336
16,565
4,947
12,652
2,877
49,952
4,926
42,780
4,115
567
100
77,510
6,687
158,090
22,420
91,366
3,304
1,551
2,136
40,872
6,000
43,200
1,000
1,000
5,62'7
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET ~ RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
150 6261]
460 62611
470 62611
570 62611
940 62611
010 62614
150 626].4
460 62614
570 62614
010 62615
150 62615
460 62615
470 62615
570 62615
940 62615
570 62664
940 62664
570 62669
010 62671
150 6267]
460 6267]
470 62671
570 62671
940 62671
470 62674
010 62692
150 62692
470 62692
570 62697
470 62712
940 62712
150 62715
460 62715
940 62726
940 62727
0]0 62731
MACH/EQUIP MAINTENANCE 271,018
MACH/EQUIP M~INTENANCE 9,564
MACH/EQUIP MAINTENANCE 30,202
MACH/EQUIP MAINTENANCE 1,094
MACH/EQUIP MAINTENANCE 46,684
EQUIP MAINT CONTRACT 678
EQUIP MAINT CONTRACT 2,304
EQUIP MAINT CONTRACT 240
EQUIP MAINT CONTRACT 474
MACH/EQUIP MAINT. OUTSOUR 214
MACH/EQUIP MAINT. OUTSOUR 36,620
MACH/EQUIP MAINT. OUTSOUR 167
MACH/EQUIP MAINT. OUTSOUR 1,130
MACH/EQUIP MAINT. OUTSOUR
MACH/EQUIP MAINT. OUTSOUR 15,502
LICENSE FEES 155
LICENSE FEES 84
PROGRAMMING 2,639
MISC. OPERATING SUPPLIES 35,847
MISC. OPERATING SUPPLIES 885,454
MISC. OPERATING SUPPLIES 40,9].3
MISC OPERATING SUPPLIES 8,866
MISC OPERATING SUPPLIES 18,510
MISC OPERATING SUPPLIES 73,278
BRUSH TIES 468
LANDFILL FEES 540
LANDFILL FEES 50,545
LANDFILL FEES 400,140
LABOR RELATIONS
CONSULTING ENGINEERS
CONSULTING ENGINEERS 63,677
FORECASTING SERVICE 3,471
FORECASTING SERVICE 351
ADDIT SERVICES 2,200
FINANCIAL SERVICE FEES 591
MISCELLANEOUS SERVICES 12,002
FY 2002 ACTUAL
206,332
14,043
47
1,167
45,402
678
2,304
240
474
695
32,920
359
605
538
19,082
155
94
2,525
37,950
653,002
24,305
6,943
15,593
47,563
706
66,420
432,708
917
5,500
86,379
3,261
357
2,300
623
4,673
FY 2003 BUDGET
299,008
].0,048
1,149
62,000
678
2,304
240
474
166
27,263
3O8
250
39,553
155
220
1,353
42,290
796,411
26,548
23,000
19,447
5].,889
75O
75O
56,786
305,354
64,462
3,647
369
2,500
700
].5,500
FY 2004 RECOMMENDED
247,3].6
10,300
1,226
47,781
678
2,304
240
474
5O0
39,692
500
300
20,207
155
100
1,400
57,800
812,339
27,079
6,075
18,600
63,368
650
723
50,445
230,153
50,000
3,57].
371
2,600
692
3,845
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPE~iTING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper & Maint. Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
FY 2002 ACTUAL
150 62731 MISCELLANEOUS SERVICES 119,148 1,559
460 62731 MISCELLANEOUS SERVICES 2,905 2,143
470 62731 MISCELLANEOUS SERVICES 3,974 3,340
570 62731 MISCELLANEOUS SERVICES 1,164 455
940 62731 MISCELLANEOUS SERVICES 60,789 143,328
010 62732 TEMP HELP\CONTRACT SERV. 1,518
470 62732 TEMP HELP\CONTRACT SERV. 22,138 20~307
940 62737 CONTRACT ADM SERVICE 16,714 60~ 363
010 62747 MACH/EQUIPMENT RENTAL 108
150 62747 MACH/EQUIPMENT RENTAL 825 582
460 62747 MACH/EQUIPMENT RENTAL 38
940 62747 MACH/EQUIPMENT RENTAL 13,290 5~190
470 62748 APPLIANCE RECYCLING
940 62748 APPLIANCE RECYCLING 28,308 46~141
940 62749 LEACHATE HAULINE 1,553 2,007
470 62750 TIRE RECYCLING
940 62750 TIRE RECYCLING 23,229 23,035
470 62761 PAY TO OTHER AGENCY -7,824
940 62761 PAY TO OTHER AGENCY 53,966 97,308
940 62763 PAYMENT TO IOWA DNR 238.430 321.158
940 62767 ENVIRON. TESTINGzMON. 16,112 23,533
010 62832 SERVICE FROM PARK DEPT 4.752
TOTAL Supplies and Services 3,466,995 3,282,966
570 63210 STORES-GAl{AGE 284.629
010 63311 ADMIN. OVERHEAD 23~900
150 63311 ADMIN. OVERHEAD 95,420
460 63311 ADMIN. OVERHEAD 15,933
470 63311 ADMIN. OVERHEAD 37,290
570 63311 ADMIN. OVERHEAD 5,311
9~0 63311 ADMIN. OVERHEAD 63~732
010 63312 LESS ADMIN RECHARGES -260,175
590 63313 LESS SERVICE FD CHARGES
470 63314 PAYROLL OVERHEAD 2,056
940 63314 PAYROLL OVERHEAD 912
242,726
22,001
101.755
16,501
38,501
8,250
68,753
-275.011
-39,276
2,118
939
FY 2003 BUDGET
31,025
3,052
10,673
1,000
88,000
54,394
6,000
10,000
4,900
30,000
i 100
24,405
150,219
49,035
313,500
16,928
500
3,598,414
285,000
17,686
103,168
14,738
58,952
8,843
70,746
-294,766
1,972
1,501
FY 2004 RECOMMENDED
31,500
2,625
4,000
750
135,000
2,300
5,750
10,000
B,000
50,000
2,000
24,000
102,702
280,500
24,500
10,000
3,266,311
260,000
24,780
120,808
18,585
68,144
15,487
40,270
-309,757
1,917
1,765
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Deparnmenn
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
TOTAL Admin/Overhead/Stores Gar 269,008
FY 2002 ACTUAL
187,257
940 71113 CALCULATORS 85
010 71116 COPIER MACHINE 6,686
940 71119 FAX MACHINE 395
940 71122 PRINTER 533 1,877
940 7].123 SOFTWARE 7,450
470 71124 MICRO-COMPUTER 1,575
010 71211 DESKS/CHAIRS 742
470 71221 CARTS
470 71310 AUTO/JEEP REPLACEMENT 3,318
470 71312 VAN/PICKUP/WAG REPL 17,500
150 71314 TRUCK-REPLACEMENT 68,000 87,030
470 71314 TRUCK-REPLACEMENT 13,263
570 71314 TRUCK-REPLACEMENT 39,778
010 71318 HEAVY EQUIP-REPLACEMENT 93,689
150 71318 HEAVY EQUIP-REPLACEMENT 44,750
460 71318 HEAVY EQUIP-REPLACEMENT
150 71321 STREET SWEEPER-REPL
150 71322 SWEEPER, NON-STREET
150 71323 ASPHALT ROLl,ER 23,390
150 71324 SWEEPERZSCRUBBER
470 71329 VEHICLE ACCESSORIES
010 71410 SHOP EQUIPMENT 239
570 714].0 SHOP EQUIPMENT 734 1,017
940 71410 SHOP EQUIPMENT 10,93].
150 71414 AIR HA~MER/DRILL 906 825
010 71415 SAWS 775
150 71415 SAWS
150 71416 PLOWS 33,268 19,961
150 71418 SALT SPREADERS 21,968 13,400
150 71420 EARTH COMPACTOR
460 71511 PUMPS
010 71512 COMPRESSORS 7,282
150 71512 COMPRESSORS 7,282
150 716].0 CUSTODIAL EQUIPMENT 270
FY 2003 BUDGET FY 2004 RECOMMENDED
267,840 241,999
18,000 8,600
136,000 139,000
23,000 73,000
65,000
90,000
6,500
7,500
30,000 12,000
300 300
1,000 1,000
1,350
2,000
3,300 3,300
20,000
2,700
1,350
14,000
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
PROGRAM - 3 - HOME & COMMUNITY ENVIRON. DEPARTMENT - 54 - Oper. & Maint. Deparnmenn
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
FY 2002 ACTUAI
010 71611 MOWING EQUIPMENT 14,565 472
150 71611 MOWING EQUIPMENT 944
010 71612 WEED WHIPS/SICKLE BAR 397 350
150 71612 WEED WHIPS/SICKLE BAR 794 800
940 71612 WEED WHI~S/SICKLE BAR 1,900
150 7].615 LEAF BLOWER [74
].50 71616 SNOW BLOWER 990
460 71619 OTHER MAINT. EQUIPMENT 15,011
TOTAL Machinery and Equipment 316,222 249,097
460 72111 GAS SAFETY MONITOR 2,069 2,342
460 72114 CONFINED SPACE EQUIMENT
010 72115 BARRICADES/WARN SIGNALS
150 72115 BARRICADES/WARN SIGNALS 2,064 2,018
150 72410 PAGER/RADIO EQUIPMENT 387
460 72816 JET FLUSHER HOSE 2,780 2,830
470 72818 RECYCLING CONTAINER 12,489 15,654
TOTAL Machinery and Equipment 19,402 23,231
793
793
940 73210 CONST CONTRACT-BLDG
TOTAL CIP Expenditures
470 91010 TO GENERAL 174,695 179,822
570 91010 TO GENERAL 1,240 1,240
940 91010 TO GENERAL 27,822 29,074
150 9]300 TO STREET CONSTRUCTION 1,313,494 1,720,000
150 91360 TO GENERAL CONSTRUCTION 486,136
150 91410 TO VISION IOWA CONSTR FD 1,243
TOTAL TRANSFERS OUT 2,003,387 1,931,379
TOTAl, DEP/DIV: Oper. & Maint. Deparnmen~ 9,910,292 9,593, 110
FY 2003 BUDGET FY 2004 RECOMMENDED
2,300 1,050
500 1,000
1,000
1,200
~,700
332,450 335,500
2,300 1,100
8,000
2,000
2,000
~,300 1,300
3,200 3,400
45,000 9,000
61,800 16,800
186,705 172,859
1,240 1,240
30,256 32,629
75,000 807,000
293,20] 1,013,728
9,037,524 9,761,090
PROGRAM - ] - COMMUNITY PROTECTION
DEPARTMENT
DEPARTMENT
CITY O5 DUBUQUE
OPERATING BUDGET - RECOMMENDED
- 54 - Oper. & Maint. Department--Street Signs/Lights
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 61010 FULL-TIME EMPLOYEES 139,097
560 61010 FULL-TIME EMPLOYEES 16,303
0].0 61030 SEASONAL EMPLOYEES 12,40].
560 61030 SEASONAL EMPLOYEES 1,166
010 61050 OVERTIME PAY 45,580
010 61071 HOLIDAY pAY-OVERTIME 193
010 613].0 IPERS 11,073
560 61310 IPERS 1,003
010 61320 SOCIAL SECURITY 15,029
560 61320 SOCIAL SECURITY 1,326
010 61410 HEALTH INSURANCE 27,473
560 61410 HEALTH INSURANCE 2,203
010 61430 WORKMENS' COMPENSATION 4,663
560 61430 WORKMENS' COMPENSATION 815
010 61450 LIFE INSURANCE 190
560 61450 LIFE INSURANCE 19
010 61470 UNEMPLOYMENT INSURANCE 2,410
010 61620 SAFETY EQUIPMENT 456
010 61640 MEAL ALLOWANCE 1,211
010 61650 EMPLOYEE PHYSICALS ~
010 61651 OTHER MEDICAL COSTS 50
TOTAL Wages and Benefits 282,668
010 62011 UNIFORM PURCHASE/MAINT. 319
010 62240 REFUNDS
010 62340 MILEAGE/LOCAL TRANSP 360
010 62360 EDUCATION & TRAINING 418
010 62411 UTILITY EXP-ELECTRICITY 17,254
0].0 62412 UTILITY EXP-GAS 2,744
010 62419 ST LTNG/TRAFIC SIGNALS 309,445
010 62421 TELEPHONE 492
010 6243i PROPERTY MAINTENANCE 2,443
010 62436 RENTAL OF SPACE 1,657
010 62437 BARRICADE RENTAL 2,558
010 62442 BOILER INSURANCE 4,158
010 62443 GENERAL LIABILITY INS 5,564
FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED
152,145 163,765 ].71,671
12,782 19,170 20,470
12,438 20,250 ].9,830
375 350 350
9,612 10,601 1].,032
13,558 15,571 16,242
24,280 29,075 36,970
5,412 2,510 2,441
195 327 344
160
278 425 425
144 225 275
398 225 250
40
231,816 262,494 280,300
371
123
360
460
12,345
176
311,992
904
35
~ 4,132
585
, 2,845
5,127
442 425
360 360
500 500
15,035 14,033
1,000 202
325,111 358,791
633 985
700 450
3,832 4,132
300 800
2,845 3,271
5,450 8,402
PROGRAM- 1
- COMMUNITY PROTECTION
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 54 - Oper. & Maint. Deparnmenn
FUND ACCOUNT ....... =- TITLE ......... FY 2001 ACTUAL
010 62511
010 625].2
010 62521
010 62528
010 .62611
0].0 62614
010 62615
010 62617
010 62671
010 62731
010 62732
150 62746
010 62747
I. 010 628].3
_~ 010 62833
'~ TOTAL
010
TOTAL
FUEL, MOTOR VEHICLE
FUEL, OFF ROAD VEHICLE
MOTOR VEHICLE MAINT.
MOTOR VEH. MAINT. OUTSOUR
MACH/EQUIP MAINTENANCE
EQUIP MAINT CONTRACT
MACH/EQUIP MAINT. OUTSOUR
TRAFFIC CONTROLLER REPAIR
MISC. OPERATING SUPPLIES
MISCELLANEOUS SERVICES
TEMP HELP\CONTRACT SERV.
ONE CALL OPERATION
MACH/EQUIPMENT RENTAL
ONE CALL SERVICES
Service from WPC
Supplies and Services
63311 ADMIN. OVERHEAD
Admin/Overhead/Stores Gar
5,584
8,493
751
13,404
360
71
49,547
86,744
4,080
1,100
24,958
542,504
18,589
18,589
854
4,212
5,066
848,826
010
Ol0
010
010
TOTAL
TOTAL
71314 TRUCK-REPLACEMENT
71410 SHOP EQUIPMENT
71411 TRAFFIC CONTROL EQUIPMENT
71414 AIR HAMMER/DRILL
Machinery and Equipment
DEP/DIV: Oper. & Maint. Deparnmenn
FY 2002 ACTUAL
3,004
394
6,887
3,615
2,119
360
82
6,738
52,967
79,736
1,464
80
496,900
19,250
19,250
7,500
1,741
7,700
16,941
764,907
FY 2003 BUDGET
4,427
6,761
2,500
9,500
360
300
10,000
56,530
79,550
2,000
528,136
20,633
20,633
1,500
4,800
6,300
817,563
FY 2004 RECOMMENDED
3,214
500
7,236
3,100
6~250
360
200
7,079
57,620
95,450
2,000
575,360
21,683
21,683
1,500
7,200
1,550
10,250
887,593
FUND 010 GENERA[, FUND
PROGRAM-MFACILITIES AND ENVIRONMENT
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE DEPARTMENT
ACT. ACCT ......... TITLE .........
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
54310 52505
54310 54302
54330 43274
54330 44338
54330 52300
54330 52301
54330 52302
54330 52303
54330 52304
54330 52305
5433O 52306
54330 52307
54330 52308
1.54330 52310
~o54330 52312
54330 52313
54330 52314
54330 52316
54330 52318
54330 52342
54330 52343
54330 52344
54330 52345
54330 52346
54330 52347
54330 52348
54330 52365
54330 52366
54330 53302
54400 44815
54400 46107
54400 52505
54400 54302
54410 44816
SALVAGE SALES
DAMAGE CLAIMS
FEMA PUBLIC ASSISTANCE
LOT 1 RENTAL
LEASE, RIVERFRONT
ARCADIAN CORP.
DBQ TWINE CO.
DBQ YACHT BASIN
ANDERSON MARINE -IA
KOCH REFINING/DUE
DBQ TANK TERMINAL
FLYNN READY MIX
JAMES UNDERHILL
RIVERSIDE BOWL
CONTI-CARRIERS/TERM.
CONAGRI D/B/A PEAVEY
HODGE TRANSIT WAREHOUSE
ROBERTS/CASINO BELLE
DBQ WATER SKI CLUB
WMDBQ ASPHALT
W-DBQ TANK TERMINAL
W-KOCH REF1NING/DBQ
W-CONTICARRIERS & TE
W-CONAGRI D/B/A/PEAVEY
W-ALLIANT
W-DBQ TWINE COMPANY
JAMES UNDERHILL
SITCO, INC.
MISCELLANEOUS REVENUE
EXCAVATION/SUEDIV. PERMIT
STATE HIGHWAY MAINT
SALVAGE SALES
DAMAGE CLA1MS
SIDEWALK-SNOW REMOVAL
1,923 1,825 2,000 2,000 2,000
40 251 100
4,285
100,000
5,652 4,788 5,000 5,000
10,260 10,429 10,675 10,500 10,500
6,792 10,427 81,000 81,000 81,000
5,529 5,584 5,640 5,600 5,600
7,149 7,260 7,250 7,250
100 100 100
4,750
1,991 777 2,000 1,500 1,500
5,322 5,351 2,000 5,350 5,350
3,790 43,669 20,000 23,000 23,000
21,722 29,433 23,000 30,000 30,000
4,705 6,511 5,000 6,500 6,500
800 400 400 400
1,334 1,379 1,350 1,350
2,064 2,120 2,126 2,150 2,150
4,777 5,000 5,000 5,000
1,028
16,167 8,084 8,084 8,084
14 1,039 25 100 100
1,375 154 500 500 500
589 2,331 1,000 1,000 1,000
1,300
30,000
1,313 1,313 1,313 1,313 1,313
6,571 3,300 3,300 3,300
18,513 23,644 5,000 20,000 20,000
21,771 16,466 20,000 20,000 20,000
7,000 14,000 7,000 7,000 7,000
6,000 6,000 6,000 6,000 6,000
53,950 29,050
FUND - 010 GENERAL FUND
PROGRAM--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
54410 44819
010563 43109
010242 43400
010242 43450
010242 54202
010242 59410
010381 43407
010423 43109
010680 43109
010852 43274
WEED CUTTING CHARGES
ISTEA GRANT
STATE GRANTS
IDNR REC. TRAILS GRANT
SALES TAX REFUNDS
FROM AMERICAS RIVER PROJ
GRANT, IA REAP
ISTEA GRANT
ISTEA GRANT
FEMA PUBLIC ASSISTANCE
To'rAL OPERATIONS AND MAINTENANCE DEPT
FUND 010 GENERAL FUND
PROGRAM--PROTECTIVE SERVICES
ACT. ACCT ......... TITLE .........
54340 43274
5443O 543O2
54446 5239O
54446 52505
54446 52507
54446 54302
FEMA PUBLIC ASSISTANCE
DAMAGE CLAIMS
LEASE, PROPERTY
SALVAGE SALES
JACOBSONS-18TH ST.
DAMAGE CLAIMS
CITY OF DUBUQUE
RECOMIvlENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
83 300 100 100
415,380
1,775
19,478 146,863
15,781
26,466
194,583
101,750
141,800
14,318
202,763 499,913 247,513 660,542 769,577
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE --SIGNS AND STREET LIGHTS
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
130,017
7,125 5,539 10,000 6,250 6,250
600 3,300 3,600 3,600 3,600
500 400 500 500
276 8
1,566 1,610 1,750 1,750 1,750
TOTAL OPER. & MAINT. SIGNS AND ST. LIGItTS 9,566 140,965 15,750 12,108 12,100
FUND - 470 REFUSE COLLECTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
54500 43400
54500 44173
54500 44240
54500 44242
54500 44248
54500 44249
54500 44251
54500 54502
54510 44245
54510 44246
54510 44247
2.,54510 44824
.,~54510 53302
54510 54502
5452O 44243
5453O 43400
54530 44262
54530 53202
54530 53302
STATE GRANTS
PENALTIES
REFUSE COLLECT FEES
REFUSE FEES DELINQUENT
UBP SINGLE USE REFUSE
T1PPER CARTS
EXTILA/OVERSIZE CAN FEES
SALES TAX COLLECTION
YARD WASTE STICKER SALES
YARD WASTE TIE SALES
SINGLE USE STICKERS
LEAF RAKE O'UT FEES
MISCELLANEOUS REVENUE
SALES TAX COLLECTION
LARGE ITEM PIcKuP FEES
STATE GRANTS
RECYCABLE SALES
PRIVATE PARTICIPANT
MISCELLANEOUS REVENUE
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED
12,656 16,427 14.,500 13,500
1,751,918 1,776,664 1,879,886 1,779,885
320
4,527
35,518
7,807
44,773
1,447
3,560
-2
9,884
32,240
152
4,923
44,758
4,786
43,966
1,235
-1
11,241
-950~
FY 2004 RECOM.
4,500
14,500
1,670,869
38,610 38,610 56,000
65,000 78,360
60,000 75,840
4,736 4,536 5,000
54,000 51,000 62,500
8,741 5,000 5,000
73,427 70,000 65,000
1,950 1,950 1,950
18,740 18,740 20,000
47,800 47,800
83,782
500 500 500
TOTAL REFUSE COLLECTION FUND 1,904,478 1,905,269 2,226,672 2,156,521 2,060,019
PRGRAM
ACT.
54200
54200
54200
54210
54220
54220
54220
TOTAL
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
940 METROPOLITAN SOLID WASTE AGENCY
3--FACILITIES AND ENVIRONMENT OPERATIONS AND MAINTENANCE DEPARTMENT
ACCT ......... TITLE .........
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
43400 STATE GRANTS 7,325 9,348
44261 SOLID WASTE AGENCY PMT
52390 LEASE, PROPERTY 3,189
44752 COMPOST LANDFILL FEES
43405 GRANT, IA DNR RCC OPERATI 35,927 11,166
44263 CUSTOMER FEES, HHMRCC 3,343 5,891
44264 GOVERNMENT FEES, HlZfiMRCC 1,310 527
1,687,955 1,687,955 1,739,486
5,000 5,000
11,000 11,000
6,000 6,000
750 750
LANDFILL FUND 47,905 30,122 1,687,955 1,710,705 1,762,236
FUND - 570 GARAGE SERVICE FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
54609 45311
54609 45320
54609 46105
54609 52505
SPECIALIZED SERVICES
FUEL/PARTS INTERNAL SVC
FUEL SALES, COUNTY
SALVAGE SALES
TOTAL GARAGE SERVICE FUND
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL
FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
579,167 555,609 712,014 712,014 806,630
299,653 242,416 303,000 260,000 260,000
47,127 45,774 52,800 46,000 46,000
114 107 150 125 125
926,062 843,906 1,067,964 1,018,139 1,112,755
FUND 590 GENERAL SERVICE FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT
30409 45311
TOTAL
......... TITLE .........
SPECIALIZED SERVICES
PARK DI'V[SION
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
OPERATIONS AND MAINTENANCE DEPARTiVIENT
FY 2001 ACTUAL FY 2002 ACTUAL
4,752
4,752
FY 2003 BUDGET FY 2003REVISED FY2004RECOM.
8,377 10,002
8,377 10,002
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
54 OPERATIONS AND MAINTENANCE
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
010 3325 GE-40
010 3100 GE-37
570 3225 GE-35
470 6100 GE-35
480 GE-
480 2625 GE~33
010 2925 GE-31
010 0225 GE-24
010 2655 GD-11
150 2655 GD-11
460 2655 GD-11
470 2655 GD-11
570 7250 GD-11
480 2525 GD-IO
570 2525 GD-IO
570 1375 GD-O4
010 2300 GD-08
150 2300 GD-08
460 2300 GD-OB
480 2300 GD-08
570 GD-03
570 0835 GD~08
OPERATIONS/MAINT MGR
STREET MAINTENANCE SUPERVISO
EQUIP MAINT. SUPERVISOR
SOLID WASTE MANAGEMENT SUPV
DMASWA ADMINISTRATOR
LANDFILL SUPERVISOR
TRAFFIC SIGNAL TECHNICIAN Il
SECRETARY
FOREMAN
FOREMAN
FOREMAN
LEAD SANITATION DRIVER
LEAD MECHANIC
MECHANIC
MECHANIC
SERVICEWORKER
EQUIPMENT OPERATOR Ii
EQurPMENT OPERATOR Ii
EQUIPMENT OPERATOR II
EQUIPMENT OPERATOR II
STOCK CLERK
STOCK CLERK
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 66,583 1.00 78,435 1.00 80,698
1.00 57,498 1.00 63,322 1.00 65,155
1.00 50,629 1.00 55,232 ' 1~00 57,382
1.00 50,629 1.00 55,232 1.00 56,819
1.00 51,627 1.00 45,420
1.00 52,133 1.00 56,872 1.00 58,507
2.00 86,292 2.00 91,665 2.00 96,791
1,00 29,642 1.00 30,667 1.00 31,834
4.50 165,236 0.50 19,555 0.50 20,660
1.50 54,866 5.50 215,037 5.50 226,767
1.00 36,152 1.00 39,109 1.00 41,321
1.00 36,282 1.00 38,733 1.00 40,793
3.00 109,283 3.00 118,079 3.00 124,258
1.00 35,778 1.00 38,327 1.00 40,327
6.00 210,433 6.00 222,694 6.00 235,856
1.00 31,995 1.30 43,275 1.30 46,693
5.00 171,479 0,25 9,055 0.25 9,597
1.50 51,400 6.25 226,189 6.25 237,703
0.50 17,032 0.50 18,109 0.50 19,194
4.00 134,041 4.00 142,799 4.00 150,596
1.00 29,308 2.00 61,290 2.00 65,775
1.00 34,726
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
54 OPERATIONS AND MAINTENANCE
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
480 GE-30
010 2375 GD-06
150 2375 GD-06
460 2375 GD-06
470 1300 GD-06
O10 2205 GD-O0
150 2205 GD-O6
010 1475 GD-O5
150 1475 GD-05
460 1475 GD-O5
010 0870 GD-04
150 0870 GD-O4
460 0870 GD-04
480 0870 GD-04
010 O811 OE-10
TOTAL
DMASWA EDUCATOR
EQUIPMENT OPERATOR I
EQUIPMENT OPERATOR I
EQUIPMENT OPERATOR I
SANITATION DRIVER
MAINTENANCEWORKER
MAINTENANCEWORKER
TRUCK DRIVER
TRUCK DRIVER
TRUCK DRIVER
LABORER~G.D.
LABORER-G.D.
LABORER-G.D.
LABORER-G.D.
ACCOUNT CLERK II
FULL TIME EMPLOYEES
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
1.O0 38,147
4.00 132,761 1.50 52,628 1.50 55,747
1.00 33,097 3.50 122,902 3.50 129,453
1.O0 33,010 1.00 34,628 1.00 36,583
17.O0 560,462 18.72 654,886 19.O0 697,330
2.50 82,909 1.00 35,628 1.O0 37,515
0.50 16,539 2.00 70,284 2.00 72,505
7.30 233,797 2.24 76,183 2.49 89,023
2.80 89,558 7.90 269,126 8.00 286,530
1.90 61,245 1.86 63,626 1.51 54,385
1.03 33,788 0.22 7,651
0.20 6,539 1.00 34,684 1.00 36,489
0.77 25,061 0.78 27,033 1.00 36,489
2.00 63,832 2.00 67,991 2.00 71,588
1.00 34,654 1.00 36,764 1.00 38,670
83.00 2,918,669 86.02 3,229,317 87.30 3,432,600
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
54 OPERATIONS AND MAINTENANCE
FD JC WP-GR JOB CLASS
61030 Seasonal Employee Expense
FY 2002 FY 2003 FY 2004
470 1325 NA-26 SANITATION DRIVER 1.34 26,542 0.81 16,841 O.67 14,798
480 1325 NA-26 EQUIPMENT OPEARTOR 0.75 15,754 0.75 16,568
010 0400 NA-22 CLERICAL HELP-SEASONAL 0.25 3,396 0.25 3,588 0.25 3,760
010 0898 NA-01 LABORER-ST/W/WW-SEASONAL 2.50 37,319 2.19 34,670 2.33 38,570
150 0898 NA-01 LABORER-ST/W/WW-SEASONAL 0.27 4,000 0.29 4,500 1.13 18,761
460 0898 NA-01 LABORER-ST/W/WW-SEASONAL 0.02 275 0.03 500 0.03 500
470 0898 NA-01 LABORER-ST/W/WW-SEASONAL 0.75 11,208 0.06 1,000
480 0898 NA-01 LABORER-ST/W/WW-SEASONAL 0.75 14,851
560 0898 NA-01 LABORER-ST/W/WW-SEASONAL
TOTAL SEASONAL EMPLOYEES 5.88 97,591 4.32 75,853 5.22 93,957
TOTAL OPER. & MAINTENANCE 88188 3,016,260 90.34 3,305,170 92.52 3,526,557
FTE BUDGET FTE BUDGET FTE BUDGET
Water
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Water Department
RESPONSIBILITY: Bob Green, Water Department Manager
HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS:
WATER PLANT
North Plant Filter Rehab
In 1976 an addition to the Eagle Point Water Plant was initiated. This addition included seven
new sand filters. These filters use 35 valves to operate. Over the past 25 years problems with
these valves have increased. This project provided for the replacement of these valves and
associated controllers. New valve and operator designs let us take advantage of new
technology to insure longer trouble free life than the old valves. The controls were replaced with
new electric and air operators and a new micro controller operated flow system was installed.
All this work was done by plant personnel.
Shallow Well Lines
The Eagle Point Plant Shallow Well Field contains five wells which are used as the primary
source of ddnking water for the City of Dubuque. These wells feed through two 24" lines to the
Water Plant. Raw well water contains iron that over the years will build a coating on the inside of
the pipes. These lines had not been cleaned in 30 years. An experienced pipe line cleaning
contractor was hired to clean these lines. Six "pigs" were pushed through each line to insure
proper cleaning. Increases in water flow were immediately evident. This process should not
have to repeated for approximately 10-15 years.
Lime Slaker Feeder
The Eagle Point Water Plant uses lime to soften the water. The machines that do this are called
Lime Slakers. These machines use feeders that need to constantly correct the flow of lime to
maintain accurate feed rates. The current feeders are 25 years old and are in need of constant
adjustment to keep them accurate. This project replaced one of these with a new electronic
feeder with very few moving parts, it has worked very well and in FY 03, the other two feeders
will be replaced with this style unit.
WATER DISTRIBUTION
The Water Distribution Division is continuing to address the need for expanding water service to
those places where Et is not currently available to all citizens. Water main extensions have been
constructed in the following areas of the City.
Manson Road Bddqe Project
Installed Approximately: 150' of 8" Ductile Iron Water Main
-122-
Installed: 1-Fire Hydrant, and 3-Valves, to provide service to existing City residents.
Chavenelle Dr. (West of Seippel Rd.)
Installed Approximately: 1725' of 12" Ductile Iron Water Main
Installed: 3-Fire Hydrants, and 6-Valves, to provide service to existing City residents.
Old Hwy 20 (Seippel Rd. to Fairgrounds)
Installed Approximately: 2500' of 12" Ductile Iron Water Main
Installed: 3-Fire Hydrants, and 6-Valves, to provide service to existing City residents.
Old Hwy 20 (Radford Rd. to 1700' West)
Installed Approximately: 1700' of 12" Ductile Iron Water Main
Installed: 2-Fire Hydrants, and 5-Valves, to provide service to
existing City residents.
Main Street (5th St. to 9th St.)
Installed Approximately: 950' of 8" Ductile Iron Water Main
Installed: 3-Fire Hydrants, and 4-Valves, to provide service to
existing City residents.
Juiien Dubuque Drive (Rip Row Valley)
Installed ApproximateIy: 2200' of 8' Ductile Iron Water Main
Installed: 2-Fire Hydrants, and 4-Valves, to provide service to
existing City residents.
Street Projects
Several street reconstruction's and overlay projects have been completed.
Several modifications to the water distribution network have occurred as a result of these
projects.
White Street (21st St. to 32"d St.)
Replaced Approximately: 2950' of 12' Water Main with new Ductile Iron Pipe
Replaced Approximately: 3360' of 6" Water Main with new Ductile Iron Pipe
Replaced: 5~Fire Hydrants, and 34-Valves
Fifth Street (East of Belle St.)
Replaced Approximately: 700' of 12" Water Main with new Ductile Iron Pipe
Replaced: 3-Fire Hydrants, and 6-Valves
Front Street (East of Grand Harbor Hotel)
Replaced Approximately: 830' of 12" Water Main with new Ductile Iron Pipe
Replaced: 3-Fire Hydrants, and 8-Vatves
Levee Street (East of Star Brewery)
Replaced Approximately: 375' of 12" Water Main with new Ductile Iron Pipe
Replaced: 2-Fire Hydrants, and 4-Valves
Bell Street (North of Fifth Street)
Replaced Approximately: 820' of 12" Water Main with new Ductile Iron Pipe
Replaced: 2-Fire Hydrants, and 5-Valves
Bell Street to Levee Street (South of Brewery)
Replaced Approximately: 560' of 12" Water Main with new Ductile Iron Pipe
Replaced: 2-Fire Hydrants, and 3-Vatves
-123-
G.I.S.
The Water Distribution Division has completed the initial phase of data conversion of their maps
and records for the City of Dubuque's G.I.S. system. This process required the scrubbing of all /
field drawings and measurements dating back to the late 1800's. The scope of this project
involved the naming and review of all information regarding the more than 304 miles of
distribution piping and fixtures now in the system. The addition of the G.I.S. system will allow for
more efficient and user-friendly access, as well as updates to the files and records currently and
in the future of the Water Distribution Division.
FUTURE INITIATIVES FOR FISCAL YEAR 2004
WATER PLANT
Chemical Compound Walls And Roof Replacement
The Eagle Point Water Plant uses Carbon Dioxide gas and Fluoride in the drinking water. Both
Of these chemicals are stored outside in large storage vessels. There is a 25 year old concrete
btock enclosure around these vessets. The mortar and blocks are deteriorating and are in need
of replacement. This project provides for the replacement of the walls and the addition of a new
roof to hetp better protect the storage tanks from the weather.
Exhaust Fan And Duct Work For Slaker Room
The Slaker room houses three Lime Slakers. These machines are designed to mix soft lime
stone and water into a thick paste. The soft lime is a mix of small stone and a considerable
amount of lime dust. The room currently is not ventilated and if there is a problem with one of
the slakers, a large release of lime dust is possible. This project would provide for an exhaust
fan and duct work to insure a safer working environment in the case of a dust problem.
ADA Improvements
ADA improvements to the Eagle Point Water Plant will allow access to the facility to anyone.
Because the building was built in 1955, no accommodations for handicap people were provided.
These improvements will also include handicap accessible restrooms.
Clearwell Reservoirs
The Eagle Point Water Plant has two Clearwell Reservoirs to store finished ddnking water. The
West Reservoir was built in 1913. This project provides for the interior and roof rehabilitation of
this reservoir. The interior walls are built of large limestone blocks making it difficult to seal and
keep the water from leaking out. Engineering for the repairs has already been completed and
only the actual work remains to be done.
WATER DISTRIBUTION
It is anticipated that several proposed street reconstructions and overlay projects will take place
next fiscal year. The Water Distribution Division is prepared to replace the existing water main
with new for some of these projects. Valves, Hydrants, and Lead Service Lines will be replaced
as needed for most of the proposed Street Improvement Projects.
-124-
War[burg Place / Fremont Avenue
Replace Approximately: 880' of 6" Water Main with new Ductile Iron Pipe
Replace Approximately: 50' of 10" Water Main with new Ductile Iron Pipe
Replace: 5-Fire Hydrants, and 23-Valves
Sixth Street & Seventh Street (Locust St. to Bluff St.)
Replace: 2-Fire Hydrants, and 10-Valves
Jackson Street (22nd St. to 30t~ St.)
Replace: 10-Fire Hydrants, and 23-Valves
University Avenue (Spruce St. to Delhi St.)
Replace Approximately: 230' of 8" Water Main with new Ductile Iron Pipe
Replace Approximately: 1500' of 6" Water Main with new Ductile Iron Pipe
Replace: 6-Fire Hydrants, and 29-Valves
Fourteenth Street (Elm St. to Sycamore St.)
Replace Approximately: 100' of 6' Water Main with new Ductile Iron Pipe
Install Approximately: 350' of 6" New Ductile Iron Pipe
Replace: 6-Fire Hydrants, and 29-Valves
Chestnut Street (High and PI. to Cox St.)
Replace Approximately: 100' of 6' Water Main with new Ductile Iron Pipe
Replace: 4-Fire Hydrants, and 1 O-Valves
Install: 6-New Valves
Alta Vista Street (5th St. to University Ave.)
Replace: 3-Fire Hydrants, and 10-Valves
Install: 1-New Valve
West Locust Street ON 17t~ St. to Clarke Dr.)
Replace Approximately: 400' of 6" Water Main with new Ductile Iron Pipe
Replace Approximately: 20' of 12" Water Main with new Ductile Iron Pipe
Replace: 10-Fire Hydrants, and 28-Valves
Install: 18-New Valves
Backflow Prevention Program
Since the adoption by the Dubuque City Council of the Backflow Prevention Program, We have
established over 238 active accounts having Backflow Protection Control Devices, These
accounts are a combination of various Industrial and Commercial facilities. Annually we receive
$25.00 per account as the administration fee. It is expected an additional 40 accounts will be
established before the end of the fiscal year 2004.
We continue to stress the importance and need of while adhering to all Federal and State
mandates providing for Backflow Control Devices in protecting public water supplies from
potential contamination.
-125-
WATER DEPARTMENT
Budget Highlights
FY 2003 FY 2004 Dollar
Adopted Recommended Change
Employee Expense
Supplies and Services
Machinery and Equipment
Total
$ 1,251,123 $ 1,366,838 $ 115,715
1,287,544 1,369,503 81,959
~ 59.550 (61.005)
$ 2,659,222 $ 2,795,891 $ 136,669
Administrative/Payroll Charges 3,953
City Manager's Office/Legal/Finance
Utility Billing/Other 426,520
4,064 111
424,112 (2,408)
Payment to Depreciation Fund 835,430 944,787 * 109,357
Debt Service 404.754 365.613 ** (39.14!)
Total Requirements $ 4,329,879 $ 4,534,467 $ 204,588
Operating Revenue
4,356,881 4,534,760 177,879
Net Opearting Surplus (Deficit) $ 27,002 $
293 $ (26,709)
* Revenues include a 3% rate increase generating $48,400 for Depreciation and $56,600
for the operating budget.
**Debt Service includes $224,043 principle & interest on the $2.5 million bond issue
sold in 2002.
Decision Package
I of 1
This decision package provides for the purchase of a one-ton dump truck with power valve
operator to enhance the safety and efficiency of the Distribution crews dudng the process of
controlling the system when the crews are working on water main breaks, repairs and
installations. This unit would also help reduce the amount and severity of property damage by
reducing the total time it takes to shut down the system.
Related Cost: $57,000 Water Fees- Non-Recurring
Activity: Water Distribution Activity
Not Recommended
Significant Line Items
The personnel complement is the same as the current fiscal year.
-126-
Water fees have been projected based on a three percent rate increase effective July 1,
2003. This rate increase is required to help cover the cost of planned capital
improvements in the Five Year CIP and the increased costs of health insurance.
Equipment replacement items at the maintenance level include: compactor ($4,200),
saws ($2,400), pumps ($5,900), fire hydrants ($27,500), software ($2,200), shop
equipment ($1,500), lab equipment ($1,000), barricades and cones ($2,350), and large
water meters ($12,500).
Debt service reflects repayment to the General Fund for an advance provided for off site
industrial park related water extensions ($59,570) and repayment of $500,000 G.O.
borrowing sold for the backup generator ($82,440) and debt service of $223,603 on the
$2,500,000 bond issue sold in fiscal year 2003.
Payments to Depreciation are adjusted when debt service either increases or decreases
in order to avoid significant fluctuations related to debt.
Chlorine expense is projected to decrease from the budgeted amount of $75,000 to
$65,000 based on actual FY 2002 experience using sodium hypochloride.
Annual rental revenue of $65,000 reflects four communication tower lease agreements
for City water tower sites.
-127-
-128-
CITY OF DUBUQUE
WATER DEPARTMENT
[
Assistant Plant Manager
1 Water Department Manager
1 Secretary
Water Distribution Supervisor
1 Equipment Mechanic
7 Operators
t Maintenance Electrician
1 Water Engineenng Assistant
1 Water Distribution Foreman
1 Meter Repairworker II
1 Meter Repairworker I
2 Equipment Operators II
4 Truck Drivers
-129-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Water Department
Administration
GOAL
Manage the business and various activities of the Water Department in order to provide water of
the highest quality and sufficient quantity to the community at the least possible cost. To
operate the Water Department as a self-supporting utility and maintain a depreciation fund
balance to provide financing of capital improvements.
DESCRIPTION
The Water Department Manager is responsible for overall management, strategic planning,
supervision and direction of all water operations. This includes preparation of operating and
capital budgets, analysis of rate structure, acting as state and federal liaison, evaluation and
coordination of treatment facility operations and the water distribution system capabilities. This
Activity is staffed by the Water Department Manager and a Secretary.
SERVICE OBJECTIVES
To direct the functions of the Water Department by:
a) maintaining contact with vadous activities of the division through daily
communication with supervisors;
b) complying with rules and regulations as established by the United States
Environmental Protection Agency and the Iowa Department of Natural
Resources;
c) developing and providing engineering analysis and administration of all water
related capital improvements;
d) maintaining public confidence by initiating responses to citizen request within
twenty-four hours and providing accurate and timely public information;
e) utilizing the team approach in internal division operations to improve the
productivity and efficiency of the Water Department;
f) reviewing and acting promptly on requests from other city departments/divisions;
and
g) seeking new and/or innovative approaches to water treatment and distribution by
attending meetings of the Amedcan Water Works Association.
Maintain the water system as a self-supporting utility by:
a) performing an analysis of net earnings to determine necessary rate adjustments;
and
b) continuing payments to debt service, depreciation and sinking funds per bond
covenants and Capital Improvement Program requirements.
Water Department Administration
-130-
To represent the City at various national, state and local meetings of concern and
provide dialogue and liaison duties with officials to keep the City abreast of rapid
changes in legislation which impact operations and costs to the consumer.
To insure the existence of complete and accurate water distribution
construction/location records by:
a. maintaining the distribution engineering archives;
b. documenting all current engineering and construction activities and locations;
c. reviewing and coordinating contractor, developer and highway construction
activities; and
d. implementing and maintaining the new GIS program at Water Distribution.
5. To
maintain a high quality and dependable supply of water by:
a. developing software and installing associated equipment required to fully utilize a
computerized system in the control/data logging functions of the treatment
process;
b. experimenting with new chemicals and treatment technologies;
c. continuing a program that provides for the annual internal/external inspection of
remote water storage tanks; and
d. continuing to improve efficiencies and streamline operations.
To increase awareness and promote a healthier and safer work environment at the
Water Plant and distribution garage by providing monthly safety meetings.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Subtotal
Debt Services
Non-Expense Accounts
TOTAL BUDGET
Funding Summary
Water Utility Operation
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.00 2.00 2.00 2.00
$110,304 $112,760 $118,294 $129,039
215,020 218,001 225,185 224,907
$325,324 $330,761 $343,479 $353,946
129,177 130,328 404,754 365,613
4,094 4,217 3,953 4,064
$458,595 $465,306 $752,186 $723,623
$458,595 $465,306 $752,186 $723,623
Water Department Administration
-131-
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Water Department
ACTIVITY: Plant Operations and Maintenance
GOAL
Provide a high-quality potable water supply that meets the community's needs for domestic,
commercial and industrial consumption and for fire protection.
DESCRIPTION
Raw water is drawn from four deep wells (total capacity of 8 million gallons per day (MGD) and
five shallow wells (total capacity of 13 MGD) and is pumped to the Eagle Point Water Plant at
1902 Hawthorne Street. The treatment process (rated total capacity of 20 MGD) consist of the
following steps: aeration, lime softening of the water from 245 mg/I to 95 mg/I hardness (as
CaCO3), recarbonation, sand filtration, chlorination and fluoridation. The treated water is then
introduced into the distribution system from two underground reservoirs (1.75 million gallon
storage capacity) at the necessary rate, quality and pressure levels to meet the needs of the
city. The distribution storage system consists of two elevated tanks, three stand pipes and one
underground reservoir (total storage capacity of 14.95 million gallons ) and eight booster
stations (total pumping capacity 10.5 MGD). This Activity is located at the Eagle Point Water
Plant and is staffed by an Assistant Plant Manager and 9 operation and maintenance
employees.
SERVICE OBJECTIVES
To continue the production of high quality water at the required rates and pressures by:
a) lime softening 8.00 MGD of raw water from a hardness level of 245 mg/I down to
95 mg/I;
b) maintaining sufficient water in storage to meet all consumption and fire protection
needs; and
c) operating and maintaining the system in such a manner that will guarantee its
present and future capability and integrity.
To insure the production and distribution of safe potable water by:
a)
b)
c)
d)
e)
complying with all federal and state mandated water quality~control levels;
maintaining a free chlorine level of 0.3 mg/I in the treated water;
maintaining a fluodde level of 1.0 mg/I in the treated water;
monitoring bacterial parameters at 16 representative distribution sample points
on a weekly basis;
continuing surveillance of inorganic, organic, lead, copper and radioactive
parameters in the raw and treated water supplies; and
responding to all public questions about distribution quality control within 24
hours.
3. To insure the continued integrity of alt equipment and buildings by:
-132-
Water Department Plant Operations and Maintenance
a)
b)
'inspecting all satellite stations and equipment weekly; and
continuing the program to inspect the interior/exterior of water tanks.
To continue utilizing new computer control/data logging system by:
a) researching and implementing efficient automatic pump strategies;
b) developing treatment process control loops; and
c) continuing to integrate all operating, maintenance and inventory control records.
To insure that the above is accomplished in the most efficient manner possible by:
a) continuing integration of the computer system;
b) researching and developing strategies to reduce energy (pumping) costs;
c) performing pilot studies of the softening process to test possible improvements in
the lime and chemical treatment methods; and
d) investigating possible alternatives in continuous on-line water analysis.
To foster development of professional skills and knowledge of plant personnel by:
a) coordinating [n-house training and attendance at operational and maintenance
workshops; and
b) providing opportunities to obtain continuing education units (CEU's) necessary to
maintain State of Iowa water plant operator's licenses.
To insure compliance with proposed new EPA water quality standards by:
a) coordinating with the Environmental Monitoring Laboratory on required testing
programs; and
b) continuing a program to educate the public on changes in the safe drinking water
standards.
To foster a safe work environment and work practices by continuing to offer safety
training for Water Plant employees.
To provide upgraded software programs to enhance treatment operations; to continually
seek equipment upgrades for more efficient operations; to modernize lab equipment for
new testing requirements; and to continue a productive maintenance program on all the
pumps.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
10.00 10.00 10.00 10.00
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Total Budget
$ 512,437 $500,916 $550,647 $599,376
883,297 947,389 903,278 971,910
1,082 2,476 34,500 4,500
$1,396,816 $1,450,781 $1,488,425 $1,575,786
Funding Summary
Water Utility Operation
$1,396,916 $1,450,781 $1,488,425 $1,575,786
Revenue Generated $ 24,756
-133-
Water Department Plant Operations and Maintenance
PERFORMANCE MEASURES
Raw Water Treated
Million Gallons Per Day
Million Galtons Per Year
Treated Water to Distribution
System
Mitlion Gallons Per Day
Million Gallons Per Year
Pumpage To High Dist
System
Million Gallons Per Day
Million Gallons Per Year
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
7.500 7.400 8.000 8.000 8.000
2,741 2,690 2,920 2,920 2,920
6.440 6.360 7.600 7.600 7.600
2,350 2,322 2,774 2,774 2,774
4.400 4.400 3.800 3.800 3.800
1,606 1,606 1,387 1,387 1,387
Chemicals Used Per Year
Lime (Tons) 2,300 2,300
Fluoride (Tons) 64 64
Polyphosphate (Tons) 7 7
Chlorine (Hypochorite-Tons) 70.00 70.00
Chlorine (Lbs. Tablets) Station 6,500 6,500
Carbon Dioxide (Tons) 270 270
Polymer (Lbs.) 3,700 3,700
2,082 2,082 2,082
61 61 61
7 7 7
55.00 55.00 55.00
6,500 0 0
254 254 254
3,700 3,700 3,700
Chemical Cost Per Million
Gallons Of Raw Water
Lime $54.12 $47.95 $46.85 $49.20 $49.20
Fluoride $4.41 $4.41 $4.41 $5.41 $6.41
Polyphosphate $2.90 $3.33 $3.07 $3.07 $3.16
Chlorine $49.46 $49.46 $49.46 $50.46 $51.46
Carbon Dioxide $4.71 $4.71 $4.78 $4.78 $4.96
Polymer $2.78 $2.83 $2.61 $2.61 $2.66
Total $118.38 $tt2.69 $111.18 $115.53 $117.85
Water Treatment chemicals
And Unit Purchase Cost
Lime (Ton) $64.50 $64.50
Fluoride (Ton) $165.00 $165.00
Polyphosphate (CWT) $64.00 $64.00
Chlorine (CWT-Liquid) $85.00 $85.00
Carbon Dioxide (Ton) $54.00 $54.00
Polymer (Lb.) $2.06 $2.06
Lime Sludge
Total Cost Of Sludge Hauling $75,742 $85,522
Total Wet Tons Processed 16,832 19,005
Sludge Hauled Cost Per Ton $4.50 $4.50
Cost Per Million Gallons Treat. $27.63 $31.79
Ratio Of Wet Tons To Million
Gallons Of Influent 6.14 7.07
$65.70 $69.00 $69.00
$165.00 $180.00 $190.00
$64.00 $64.00 $66.00
$83.00 $59.00 $62.00
$55.00 $55.00 $57.00
$2.06 $2.06 $2.10
$85,000 $85,000 $87,500
17,000 17,000 17,500
$5.00 $5.00 $5.00
$27.42 $29.11 $29.97
5.82 5.82 5.99
-134-
Water Department Plant Operations and Maintenance
PERFORMANCE MEASURES
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Electrical Cost Per Fiscal Yr. $261,021 $300,144 $270,000 $270,000 $310,000
Cost Per Million Gallons Treat. $95.23 $111.58 $92.4'7 $92.47 $106.16
Totat Kilowatt Hours 9,200,000 9,200,000 9,010,000 9,000,000 9,000,000
'Kilowatt Hours Per MG Treat. 3,356 3,420 3,086 3,082 3,082
Average Cost Per Kilowatt Hr. $0.029 $0.03 $0.04 $0.04 $0.04
Total Variable Cost (Electric,
Chemical, and Sludge
Hauling) Per Million Gallons
Treated
$241.24 $256.06 $232.75 $237.11 $253.98
-135-
Water Department Plant Operations and Maintenance
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Water Department
Water Distribution System
GOAL
Operate and maintain a water distribution system consistent with established procedures
recognized by the American Water Works Association for efficient management practices.
DESCRIPTION
The distribution system is composed of 304 miles of water mains ranging in diameter from four
inches up to thir/y inches, 5,377 control valves and 2,712 hydrants. This Activity is responsible
for the machinery, equipment, materials and personnel required to repair main breaks, install
water mains, control valves and fire hydrants, Maintain the grounds of the division and assist
other sections of the Water Department. This Activity is staffed by nine full-time employees and
is located at the Water Service Building, 505 Adams Street.
SERVICE OBJECTIVES
To maintain the current supply of water to all areas of the city by:
a) Repairing approximately 55 main breaks within 12 hours of notification.
b) Repairing approximately 25 fire hydrants that become inoperative each year within
48 hours after notification.
c) Replacing approximately 25 fire hydrants that are destroyed by automobiles.
d) Repairing approximately 20 control valves also includes street improvements.
e) Testing and checking approximately 1,800 hydrants (180 hydrants on wet route will
be checked twice monthly).
f) Averaging 1,200 employee hours on holes and street repairs.
g) Averaging 700 employee hours on mains, valves and hydrants because of street
improvements.
h) Averaging 100 employee hours testing 100 valves.
i) Painting 100 hydrants.
j) Averaging 220 employee hours investigating service line leaks.
To insure continued integrity of the distribution system by:
a) Replacing 30 outdated fire hydrants each year in an effort to have the remaining
550 hydrants replaced over a twenty-year period.
b) Replacing two valves in the primary transmission mains each year.
To foster a safe work environment and work practices by continuing to offer safety
training for the distribution crews.
Water Department Water Distribution System
-136-
To continue the external corrosion mitigation program for protection of the water
distribution system by installing epoxy coated, stainless steel bolted water main valves
and repair devices, and wrapping all water mains with a plastic covering during
installation.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
Water Utility Operation
Revenue Generated
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
9.00 9.00 9.00 9.00
$418,207 $442,332 $480,444 $526,760
140,574 150,003 134,901 148,143
83,401 124,583 74,055 41,350
$642,182 $716,918 $689,400 $716,253
$642,182 $716,918 $689,400 $716,253
$102,334 $126,323 $ 78,800 $ 83,450
Water Department Water Distribution System
-137-
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Major Overhauls of Hydrants 20 25 25 25 20
Main Breaks Repaired 55 65 65 65 60
Checking, Greasing, Painting,
and Flushing Hydrants (Hrs.) 500 600 600 600 500
Testing Proper Valve
Operation (Hours) 100 200 200 200 275
Pavement Repairs (Hours) 1,200 1,000 1,000 1,000 1,000
Grounds Maintenance (Hrs.) 240 240 240 240 240
Raising Valves For Street
Program (Hours) 200 250 250 250 275
Installing New Water Main (Ft.) 1,000 1,100 1,100 1,100 1,100
Number Of service Taps 300 350 350 350 375
Investigate Service Line Leaks 200 250 250 250 225
Hydrants Replaced (Hit By
Cars / Old Age) 25 25 25 25 25
Hydrants Installed
(Replacement Program) 30 30 30 30 30
Valves installed (Replacement
Program) 30 30 30 30 30
Valve Repairs 10 20 20 20 30
Water Department Water Distribution System
-138-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Water Department
Water Meters
GOAL
Provide a water meter reading and backflow prevention system, which will reflect accurate
charges to the consumer and to provide dependable meter repair, backflow and installation
services.
DESCRIPTION
The water system is divided into eight different meter-reading cycles. Which consist of
approximately 22,500 meters. This activity maintains all meters in the system by testing,
dismantling, cleaning, repairing and reassembling meters as required. Additional services
include handling pressure complaints, investigating illegal use of water, installing outside
registers and speciat reading of meters upon request. This activity is staffed by two full-time
employees and is located in the Water Service Building, 505 Adams Street.
SERVICE OBJECTIVES
To maintain an efficient and effective revenue production function by:
a) Installing 500 new water meters in place of older inaccurate meters:
b) Testing and repairing approximately 150 commercial meters once every five
years.
c) Testing and repairing approximately 50 industrial meters once every two years.
d) Installing approximately 250 remote registers per year.
e) Testing and repairing 500 residential meters.
f) Responding within 24 hours to all public questions and concerns relative to water
meters and remote registers.
g) Responding to approximately 1,400 service calls.
Water Department Water Meters
-139-
BUDGET SUMMARY
PerSonnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
Water Utility Operations
Revenue Generated
PERFORMANCE MEASURES
Number Of Residential Meters
Tested And Repaired
Number Of Meters Replaced
In Residential Buildings
Number Of Industrial Meters
Tested And Repaired (Larger
Than 2")
Number Of Commercial
Meters Tested And Repaired
(1-1/2' & 2")
Number Of Active Meters In
Service
Number Of Remote Read
Registers Installed
Number Of Remote Read
Devices Installed (Total)
Responding To Service Calls
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.00 2.00 2.00
$ 98,804 $96,800 $101,738
24,939 20,072 24,180
8,269 47,885 12,000
$132,012 $164,757 $137,918
$132,012
$ 29,228
$164,757 $137,918
$ 39,519 $ 22,000
FY 2001 FY 2002 FY 2003
ACTUAL ACTUAL BUDGET
675 800 600
550 525 525
FY 2003
REVISED
6O0
525
2.00
$111,663
24,543
13,700
$149,906
$149,906
$ 28,0OO
FY 2004
RECOM'D
6O0
5OO
25 20 20 20 20
25 30 30 30 30
21,130 22,560 22,560 22,560 20,550
225 225 225 225 225
20,856 21,290 21,290 21,290 21,100
1,500 1,500 1,550 1,550 1,550
Water Department Water Meters
- 140-
PROGRAM - 3
- HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 42 - Water Division
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL
450 61010 FULL-TIME EMPLOYEES 797,339 8].3,009
450 61030 SEASONAL EMPLOYEES 8,260
450 61050 OVERTIME PAY 49,475 43,074
450 61071 HOLIDAY PAY-OVERTIME 10,000 11,1].4
450 61072 TANK CLIMBING PAY
450 61092 VACATION PAYOFF 2,155 6,403
450 61310 IPERS 49,267 49,864
450 61320 SOCIAL SECURITY 65,746 67,147
450 61410 HEALTH INSURANCE 135,974 133,424
450 61430 WORKMENS' COMPENSATION 16,773 14,750
450 61450 LIFE INSURANCE ].,192 1,214
450 61620 SAFETY EQUIPMENT 10(699 3,166
450 61640 MEAL ALLOWANCE 205 379
450 61650 EMPLOYEE PHYSICALS 461 694
450 61651 OTHER MEDICAL COSTS 465 310
TOTAL Wages and Benefits 1,].39,752 1,152,807
450 62010
450 620].1
450 62030
450 62050
450 62061
450 62090
430 62110
450 62130
450 62170
450 62190
450 62208
450 62230
450 62310
450 62320
450 62340
450 62360
450 62411
450 62412
450
OFFICE SUPPLIES
UNIFORM PURCHASE/MAINT.
POSTAGE AND SHIPPING
OFFICE EQUIPMENT MAINT
DP EQUIP. MAINT CONTRACTS
PRINTING & BINDING
COPYING/REPRODUCTION
LEGAL NOTICES & ADS
SUBSCRIPTIONS-BOOKS-MAPS
DUES & MEMBERSHIPS
DAMAGE CLAIMS
SALES TAX
TRAVEL-CONFERENCES
TRAVEL-CITY BUSINESS
MILEAGE/LOCAL TRANSP
EDUCATION & TRAINING
UTILITY EXP-ELECTRICITY
UTILITY EXP-GAS
62414 UTILITY EXP-FUEL OIL
5,340
9,806
800
1,417
2
6i726
1,117
811
4,505
191,957
1,998
3,887
6,357
264,513
63,893
2,452
4,634
9,284
460
287
2
2,339
832
1,032
193,'884
1,005
244
3,592
3,687
304,066
64,856
5,058
FY 2003 BUDGET
909,391
44,622
9,761
54,395
72,368
145,062
7,255
1,819
5,500
450
350
150
1,25].,].23
5,000
8,900
1,200
20O
3,249
].,850
50
2,800
815
1,636
195,000
2,500
600
3,460
5,800
274,416
62,250
3,000
FY 2004 RECOMMENDED
962,049
48,953
10,23].
180
57,523
76,531
195,114
7,432
1,925
5,800
500
350
250
1,366,838
5,300
9,550
1,200
200
4,038
1,350
50
4,600
915
1,700
194,000
2,500
600
3,530
5,900
314,600
70,250
3,000
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 42 - Water Division
450 62415
450 62421
450 62424
450 62431
450 62437
450 62441
450 62442
450 62443
450 62511
450 6252].
450 62528
450 62611
450 62612
450 62613
450 62614
450 62628
450 62630
450 62631
450 62632
450 62633
450 62638
450 62639
450 62664
450 62671
450 62675
450 62676
450 62692
450 62716
450 62726
450 62731
450 62746
450 62763
450 62767
450 62811
450 62820
UTILITY EXPENSE STORMWATR
TELEPHONE
PAGER FEE
PROPERTY MAINTENANCE
BARRICADE RENTAL
INSURANCE, PROPERTY
BOILER INSURANCE
GENERAL LIABILITY INS
FUEL, MOTOR VEHICLE
MOTOR VEHICLE MAINT.
MOTOR VEH. MAINT. OUTSOUR
MACH/EQUIP MAINTENANCE
MAJOR REPAIR ELEMENT
METER MAINTENANCE
EQUIP MAINT CONTRACT
INSTRUMENTATION MAINT
FLUORIDE
LIME
POLYPHOSPHATE
CHLORINE
POLYMER
LIQUID CO2/O2
LICENSE FEES
MISC. OPERATING SUPPLIES
VALVES
PIPE-SPECIAL FITINGS
LANDFILl, FEES
CONSULTANT SERVICES
AUDIT SERVICES
MISCELLANEOUS SERVICES
ONE CALL OPERATION
PAYMENT TO IOWA DNR
ENVIRON. TESTING/MON.
ENG. DIVISION SERVICES
STREET DIVISION SERVICES
21,230
493
38,472
1,007
22,906
13,469
22,774
8,988
8,942
241
49,575
8,480
1,668
177
10,481
138,322
4,615
63,089
8,751
17,135
8,222
81,707
5,319
21,006
1,325
1,128
78,877
1,433
45,000
13,417
FY 2002 ACTUAL
13,207
156
38,005
1,704
26,695
14,098
20,984
7,657
9,446
92
53,918
27,533
4,834
1,788
17,694
137,253
3,207
48,992
14,083
17,711
7,459
97,332
8,282
11,124
1,378
3,137
90,443
3,278
45,000
13,713
FY 2003 BUDGET
12,250
35,800
1,00C
24,235
14,098
21,600
9,900
4,500
52,080
5,800
1,800
500
12,000
140,000
6,500
75,000
9,000
15,000
8,500
74,255
6,500
20,000
1,300
3,000
2,500
88,200
2,500
1,000
45,000
13,500
7,500
FY 2004 RECOMMENDED
5,277
12,250
37,800
1,800
35,080
16,212
17,651
9,900
4,500
53,300
6,000
1,850
500
15,000
143,500
6,500
65,000
10,000
16,000
8,500
83,300
8,000
20,000
1,500
3,000
2, 600
91,700
2,700
800
45,000
13,500
7,500
PROGRAM - 3 - IIOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 42 - Water Division
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED
TOTAL Supplies and Services 1,263,830 1,335,465 1,287,544 1,369,503
450 63314 PAYROLL OVERHEAD 4,094 4~217 3,953 4,064
TOTAL Admin/Overhead/Snores Gar 4,094 4,217 3,953 4,064
450 71123 SOFTWARE 4,750 1,000 2,200
450 71312 VAN/PICKUP/WAG REPL 71,267 30,000
450 71314 TRUCK-REPLACEMENT 61,504
450 71410 SHOP EQUIPMENT 425 2,000 1,500
450 71413 LABORATORY EQUIPMENT 1,621 1,000 1,000
450 71415 SAWS 18,26] 1,100 2,400
450 71419 TAPPING ~CHINE 1,599 10,979 39,500
450 71420 EARTH COMPACTOR 4,200 4,200
450 71510 HYDRANTS 26,169 15,341 25,000 27,500
450 71511 PUMPS 657 627 2,500 5,900
450 71516 LARGE WATER METERS 8,269 6,084 12,000 12,500
450 71619 DTHER MAINT. EQUIPMENT 35,650
tOTAL Machinery and Equipment 91,030 172,174 118,300 57,200
450 72115 BARRICADES/WARN SIGNALS [,722 2,327 2,255 2,350
450 72418 TELEPHONE SYSTEM 443
TOTAL Machinery and Equipment 1,722 2,770 2,255 2,350
450 74111 PRINCIPAL PAYMENT 84,700 91,333 208,056 254,874
450 74112 INTEREST PAYMENT 44,477 38,995 196,698 110,739
TOTAL Debt Service 129,177 130,328 404,754 365,613
450 91010 TO GENEP~AL 186,257 192,158 199,539 186,875
450 91340 TO WATER CONSTRUCTION 1,050,430 1,180,430 835,430 944,787
TOTAL TRANSFERS OUT t~236,687 1,372,588 1,034,969 1,131,662
TOTAL DEP/DIV: Water Division
3,866,291
4,170,349
4,102,898
4,297,230
FUND 450 WATER OPERATING FUND
PRGRAM 3--FACILIT[ES AND ENVIRONMENT
ACT. ACCT ......... TITLE
42001 44110
42001 44112
42001 44114
42001 44117
42001 44144
42001 44146
42001 44173
42001 44331
42001 52110
42001 52377
42001 52390
42001 52505
42001 53302
~42001 54502
742001 59460
42300 44131
42300 44142
42300 44145
42400 52390
42400 54202
42700 44120
42700 44122
42700 44124
4270O 44130
42700 44132
42700 44138
42700 44140
42700 52112
42700 53302
42700 54302
42700 54303
METER RATES
FLAT RATES
FIRE PROTECTION RATES
UTiLITY FEES, COLLECTION
SHUT OFF PENALTIES
WATER TESTS-OUTSIDE
PENALT[ES
MONTHLY RENTAL
INVESTMENT EARNINGS
LEASE, FINLEY HOSIPTAL
LEASE, PROPERTY
SALVAGE SALES
MISCELLANEOUS REVENUE
SALES TAX COLLECTION
FR WPC OPERATING
SALE OF METERS
REPAIR OF METERS
CROSS CON. CNq~ ADMIN FEE
LEASE, PROPERTY
SALES TAX REFUNDS
TAPS-3/4 & 1 INCH
CONNECT CHG LARGE SERVICE
CONNECT CHG FRONT FOOTAGE
METER SALES-REMOTES
CORP COCK/COUPLING SALES
BOX-LID-PART SALES
MAINTENANCE CHARGES
INT. INSTALLMENT CONTRACTS
MISCELLANEOUS REVENUE
DAMAGE CLAIMS
REIMBURSEMENTS -GENERAL
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
WATER DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED
3,767,553 3,797,845 3,881,330 3,881,330
3,204 1,400 4,000
33,636 38,394 34,000 34,000
-3,999 -3,881
3,049 2,884 3,000 3,000
50 50
23,225 24,577 22,000 22,000
25,140 60,000 60,000
54,578 55,876 18,000 13,000
341 301 301
78,540 26,225
500 400
446 597 500 500
191,962 195,872 195,000 195,000
40,000 40,000 40,000 40,000
19,702 30,383 15,000 16,000
3,717 952 2,000 1,500
5,810 8,184 5,000 6,000
24,756
78
15,030 22,784 18,000 18,000
13,596 17,713 10,000 10,000
55,147 76,498 40,000 40,000
76
1,742 1,000 1,000
197 118 100 100
6,161 4,963 3,500 3,500
162 89 200 200
13
10,213 4,069 6,000 9,800
87
FY 2004 RECOM.
4,035,790
2,500
38,000
3,800
3,000
50
22,000
65,000
13,969
301
400
500
198,000
40,000
20,000
1,500
6,500
18,000
15,000
40,000
750
51)
3,500
150
6,000
TOTAL WATER OPERATING FUND 4,292,249 4,399,828 4,356,881 4,385,906 4,534,760
FUND 340 WATER CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE
00340 52110
00340 53202
00340 59360
00340 59440
00340 59450
340071 44130
340101 54202
340601 54202
INVESTMENT EARNTNGS
PRIVATE PARTICIPANT
FR GENERAL CONSTR FUND
FR GO BOND PROCEEDS
FR WATER uTILITY
METER SALES-REMOTES
SALES TAX REFUNDS
SALES TAX REFLrNDS
TOTAL
WATER CONSTRUCTION FUND
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL
93,738 39,729
1,286,600
1,050,430 1,456,430
7,147 7,678
1,776
10,274
FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
40,000
100,000
106,259
3,300,000
835,430
40,000 10,000
2,500,000
835,430
4,055
944,787
1,151,314 2,802,487 4,381,689 3,379,485 954,787
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
42 WATER DEPARTMENT
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
FY 2002 FY 2003 FY 2004
450 3275 GE-38 WATER DEPARTMENT MANAGER 1.00 59,180 1.O0 61,495 1.00 66,819
450 2775 GE-35 ASSISTANT WATER PLANTMGR, 1.O0 51,131 1.00 53,147 1.O0 57,944
450 3200 GE-35 WATER DISTRIBUTION SUPERVISOR 1,00 48,313 1.00 55,085 1.00 57,921
450 2950 GE-33 WATER ENGINEERING ASSISTANT 1.00 45,510 1.00 49,288 1.00 51,O62
450 2650 GE-31 FOREMAN - WATER DISTR, 1.00 43,352 1.00 45,292 1.00 46,783
450 0225 GE-24 SECRETARY 1.00 29,642 1.00 30,642 1.00 31,522
450 2400 OE-16 MAINTENANCE MECHANIC 1.00 36,433 1.00 37,835 1.00 39,803
450 2800 OE-14 MAINTENANCE ELECTRICIAN 1.O0 36,029 1.00 38,213 1.O0 40,201
450 2825 OE-14 WATER METER REPAIRWORKER II 1.O0 37,456 1.00 39,726 1.00 41,793
450 2550 OE-13 WATER PLANT OPR CERT GR Ill/IV 3.00 108,032 2.00 76,863 2.00 80,864
450 2475 OE-12 WATER PLANT OPERATOR CRT GR II 3.00 102,807 5.00 177,247 5.00 189,141
450 2475 OE-11 WATER PLANT OPERATOR CRT GR I 1.O0 30,928
450 2305 OE-IO EQUIPMENT OPERATORII 2.00 67,464 2.00 72,114 2.00 75,854
450 1775 OE-O9 WATER METER REPAIRWORKERI 1.00 33,314 1,00 35,4t2 1.00 37,537
450 1476 OE-08 TRUCK DRIVER 4.00 129,163 4.00 137,O31 4.00 144,804
450 0880 OE-07 LABORER-WATER
TOTAL WATER DEPARTMENT 23.00 858,754 23.00 909,390 23.00 962,048
FTE BUDGET FTE BUDGET FTE BUDGET
Planning Services
PROGRAM:
DEPARTMENT/DIVISION:
RESPONSIBILITY:
Administration
Planning Services
Laura Carstens
HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS:
DEVELOPMENT SERVICES ACTIVITY
Zoninq Advisory Commission
Planning Services staff continued to support the Zoning Advisory Commission at their monthly
meetings during FY2002. The Zoning Advisory Commission provided recommendations to the
City Council on 21 rezonings, 19 minor and major subdivision plats, and 19 text amendments to
the Zoning and Subdivision Ordinances.
Zoning Board of Adjustment
Planning Services staff continued to support the Zoning Board of Adjustment (ZBA) at their
monthly meetings during FY 2002. The ZBA considered 10 variances, 5 conditional uses. 1
appeal and 53 special exceptions.
Development Review
Planning Services staff continued to coordinate biweekly meetings of the Development Review
Committee with the Fire, Water, Engineering and Building Services Departments. In addition to
19 subdivision plats, the Committee reviewed 44 minor and major site plans for new multi-family
residential, commercial, office, institutional, and industrial developments.
In addition, Planning Services staff reviewed 39 limited setback waivers, 138 permanent sign
permits, 58 temporary sign permits, 4 temporary use permits, 25 simple subdivisions and 2 flood
plain permits. Staff assisted private developers, business owners, realtors and citizens with
inquiries about residential, office, commercial and industrial projects and expansions.
Planning Services staff continued to distribute a customer service survey to ali Commission,
Board, and Development Review applicants, and to provide an annual report on the survey
results to the City Manager.
Staff continued to use the Permit Tracking software in conjunction with the Building Services
Department. Staff also served on the Storm Water Management and Hazard Mitigation Task
Forces.
Zoning Enfomement
The Zoning Enforcement Officer assisted with proactive and complaint-based enforcement of
the Zoning Ordinance. Activities include inspections, interdepartmental coordinated code
enforcement, court testimony for zoning and other code compliance, interaction with citizens
and neighborhood organizations, and maintenance of an enforcement database. The Zoning
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Enforcement Officer responded to 472 complaints, sent out 250 violation notices and closed 412
cases. The Zoning Enforcement Officer continued to coordinate resources for neighborhood
clean-up efforts and used the City's towing contractor to remove inoperable and abandoned
vehicles.
Other Planning Services staff spent time coordinating code enforcement with property owners,
neighbors and other City departments on unique zoning violations and neighborhood disputes.
Geographic Information System (GIS)
Planning Services staff continued to participate on the GIS Task Force and DAGIS Data
Updating Task Force for data conversion, pricing and distribution policies. Staff produced
approximately 50 maps and related analyses in FY 2002~
Developers' Roundtable
The Developers' Roundtable was invited to participate in the 2001-2002 update of the Future
Land Use Map and the Developers' Workshop for the Port of Dubuque.
HISTORIC PRESERVATION ACTIVITY
Historic Preservation Commission
Planning Services staff continued to support the Historic Preservation Commission (HPC) at
their monthly meetings during FY2002. Staff also assisted homeowners, landlords and
business people with HPC design reviews. The HPC conducted 72 design reviews, reviewed t
nomination to the National Register of Histodc Places, and considered 10 demolition permit
requests. Staff also coordinated 9 community outreach and education programs.
The HPC sponsored activities for National Historic Preservation Week. Staff and HPC
members attended several historic preservation workshops and training sessions.
Planning Services staff continued to distribute a customer service survey to all Commission
applicants, and to provide an annual report on the survey results to the City Manager.
Demolition Districts
Planning Services staff worked with Legal staff to research increased demolition penalties in
Demolition Districts.
Architectural/Historical Survey/Evaluation
Planning Services staff closed out the consultant contract and the State grant for Phase of the
Amhitectural/Historical Survey/Evaluation. Staff managed the State grant. Historic Preservation
Interns, and consultant contract for Phase III of the Architectural/Historical Survey/Evaluation.
National Register Listings
Planning Services staff facilitated Histodc Preservation Commission and Council review of four
buildings listed on the National Register in 2002.
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Shot Tower
Planning Services staff solicited proposals and hired a consultant to develop a National Historic
Landmark Nomination for the Shot Tower. Planning Services staff also applied unsuccessfully
for a "Save America's Treasures" grant for restoration of the Shot Tower,
Historic Preservation: Program Implementation
Planning Services staff coordinated a marketing effort for two new incentive programs: the
Historic Preservation Homeowner Grant and the Historic Preservation Revolving Loan Fund.
Staff contacted the State Historic Preservation Office and other cities for alternatives to the
appeal process for HPC decisions. Staff also conducted background research and field
inspections, compiled data, and then drafted plans to expand the Urban Revitalization Program
. to all historic districts. The City Council adopted the expansion in November 2002.
Historic District Desiqn Guidelines and Training
Planning Services staff successfully applied for two State grants to develop a manual of design
guidelines for properties and streetscapes in the historic districts, and to provide design review
training. Planning Services staff also received a Preservation Services Fund grant for printing
the design guidelines. Staff formed a steering committee of HPC members, City staff and
community stakeholders to work with the selected consultant on creation of this manual. Public
workshops and public meetings were held. The City Council adopted streetscape and
landscape guidelines in March 2002, and architectural guidelines in May 2002. Two design
review training sessions were held in August and September 2002.
Histodc District Public Improvement Program
Planning services staff coordinated input from City departments, the HPC and the Historic
Distdct Design Guidelines Steering Committee on the development of a policy for allocation of
funds for the Histodc District Public Improvement Program. The City Manager and City Council
approved the policy guidelines in August 2002.
CITY PLANNING ACTIVITY
Long Range Planning Advisory Commission
Planning Services staff continued to support the Long Range Planning Advisory Commission at
their monthly meetings and public forums for the 2001-2002 update of the Future Land Use
Map. Staff also assisted the Commission with staff support for two subcommittees to augment
the Comp Plan update: the Downtown Planning Committee and the Joint City/County Planning
Committee.
Downtown Planning Committee
In 2001, the Planning Services staff provided support for the Downtown Planning Committee at
their monthly meetings for the initial phase in the creation of a Comprehensive Downtown
Master Plan: the Vision Downtown process. Staff assisted the Committee with procurement of a
City budget and in-kind services from the State for a facilitator, research on other funding
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sources, procurement of consultants for distribution and tabulation of a citizen questionnaire,
and scheduling for two community forums. Vision Downtown was adopted by the City Council
in December 2001.
In 2002, Planning Services staff assisted the Committee with submission of a grant application
to the Iowa Department of Economic Development. Planning Services staff coordinated
development of an RFP, review of proposals, consultant interviews and contract negotiations
with the selected consultant.
Joint City/County Planning Committee
Planning Services staff continued to provide support for the Joint City/County Planning
Committee for fringe area planning. Staff researched and drafted an intergovernmental
agreement for fringe area planning and development standards.
Dubuque Metropolitan Area Transportation Study
The Planning Services Manager continued to participate on the Dubuque Metropolitan Area
Transportation Study (DMATS) Technical Advisory Committee. The Planning Services
Manager attended meetings for the Mississippi River CrossiQg Study, the Southwest Artedal
Environmental Studies, and the Highway 20 Capacity Improvement Studies.
Comprehensive Plan Implementation
Working with the LRPAC and community stakeholders at public forums, staff prepared a list of
community indicators to track quality of life trends and accomplishment of the Comp Plan's
goals and objectives. Through a similar input process, staff also updated the Future Land Use
Map of the Comp Plan. The City Council then adopted the proposed future land use map in
September 2002.
Annexation Analysis
Staff analyzed two annexation requests for 86.3 acres, which were approved by the City
Council. Staff provided information and coordinated meetings with property owners interested
in annexation.
Hedta,qe Trail Master Plan: Implementation
The Planning Services Department continued to implement the Heritage Trail Master Plan
through coordination of several trail projects funded with State and Federal grants.
Working with the Engineering, Park and Street Divisions, Planning Services staff worked with a
consulting engineer and the selected construction contractor to widen the Dubuque Jaycees
Trail atop the levee along the Peosta Channel. The project was completed in November 2002.
Together with Engineering staff, Planning Services staff worked with a consultant and the Iowa
Department of Transportation on the Heritage Trail Extension, a combination of off-road and on-
street trail routes along the dverfront and through downtown from 22® Street to the Mines of
Spain State Recreation Area. The construction contract was awarded through an IDOT bid
letting in August 2002. Grading and paving was completed by November.
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Planning Services staff applied successfully for a State grant to connect the Heron Pond Nature
Trail with the planned Pyatigorsk Park at 16th Street and Kerper Blvd.
In conjunction with the Dubuque County Historical Society and the Center for Local History at
Loras College, the Planning Services staff completed the text and graphic designs for 5
interpretive signs along the Dubuque Heritage Trail. The signs, which were funded with a State
grant, were installed by Park Division employees on the North End Neighborhood Trail and at
the Lock and Dam. Staff began work on another 5 interpretive signs for the Mississippi
Riverwalk; also funded with a State grant.
Riprow Valley Project
Planning Services staff continued to assist the Leisure Services Department and the Dubuque
Gids Independent Softball League with construction a softball complex at the Riprow Valley
project site. Staff then coordinated with state and local agencies to complete a consultant for a
Phase I archeologicat survey of the project site. Planning Services staff also successfully
applied for a second Federal grant to fund acquisition.
America's River Project
In connection with the America's River project, the Planning Services Manager served as the
facilitator for the 4th Street Peninsula In-House Work Group, participated on the 4th Street
Peninsula Work Group, attended meetings of the 4th Street Peninsula property owners, and
served as design liaison for the Riverwalk. Planning Services Manager also participated in the
consultant meetings for the Vision Iowa application, Master Site Plan for the Port of Dubuque,
design and construction of the Education and Conference Center, and design and construction
of the Riverwalk.
Port of Dubuque Design Review Committee
Planning Services staff coordinated meetings and staff support for the Port of Dubuque Design
Review Committee to implement the Port of Dubuque Master Plan and Design Standards.
Wayfinding Signs
Planning Services staff facilitated the request for proposals and consultant selection process for
the highway and tourist district wayfinding signs.
FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004:
Planning Services staff will continue to support the City Council, Zoning Advisory Commission,
Zoning Board of Adjustment, Long Range Planning Advisory Commission, Historic Preservation
Commission, Downtown Planning Committee, Joint City/County Planning Committee, Port of
Dubuque Design Review Committee and Development Review Committee at their meetings.
Planning Services staff will continue to participate on the DMATS Technical Advisory
Committee, Hazard Mitigation Task Force, 4th Street Peninsula In-House Work Group,
Customer Service Training Task Force, Historic Preservation Homeowner Grant Review
Committee, Historic Preservation Revolving Loan Review Committee, and Safety and Health
Committee.
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Planning Services staff also will participate on the Community Health Center Committee,
Community Resource Center Committee, Wayfinding Signs Committee and the Arts Policy Task
Force. Planning Services staffwill attend regional and statewide trail meetings as well.
Staff will continue to coordinate development review and code enforcement with other
departments, research text amendments to improve the Zoning and Subdivision Ordinances,
and help implement recommendations for one-stop development, permit consolidation, and
permit tracking.
Staff will continue proactive and complaint-based enforcement, coordinated enforcement with
other City departments and implementation of the Zoning Enforcement Program developed by
staff. Staff will continue to look for ways to strengthen zoning regulations and code compliance.
Staff will coordinate with City staff and design consultants to complete construction of the
extension of the Heron Pond Nature Trail and the Heritage Trail Extension, and the Riprow
Valley p?oject. Staff also will oversee installation of five interpretive signs.
Staff will continue to seek additional grants for trails, historic preservation, downtown planning,
Shot Tower restoration, riverfront development and related projects. Staff will continue to assist
other departments and nomprofit agencies with grant applications as needed.
Staff will continue to assist the Downtown Planning Committee with creation of a downtown
master plan. Staff will continue to assist the Joint City/County Planning Committee with
preparation of an intergovernmental agreement for fringe area planning and development
standards.
Staff will continue to analyze voluntary annexation requests that are received, and to coordinate
an update of the 1996-1997 Annexation Study.
Planning Services staff will continue to implement programs and incentives for historic
preservation, including Historic Preservation Homeowner Grants, Historic Preservation
Revolving Loan Fund, and Historic District Public Improvement Program.
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PLANNING SERVICES DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
FY 2003 FY 2004 Dollar
Adopted Recommended Change
427,923 $ 454,972 $ 27,049
199,785 107,540 (92,245)
15.175 7.640 (7.535)
642,883 $ 570,152 $ (72,731)
Community Dev. Block Grant
Operating Revenue
Total
$ 129,915 $ 126,796 $ (3,119)
102.848 43.300 (59,548)
$ 232,763 $ 170,096 $ (62,667)
Property Tax Support
Percent Increase (Decrease)
$ 410,120 $ 400,056 $ (t0,064)
-2.5%
Decision Package Summary
t of 2
This decision package provides for the addition on a full time Associate Planner dedicated to
historic preservation and city planning activities. The primary duties Would be to assist the
Planning Services Manager in providing and supervising staff support for the Historic
Preservation Commission and Long Range Planning Advisory Commission and their related
Task Forces. This position would prepare and administer grants for historic preservation.
Related Cost: $70,000 Tax Funds - Recurring
Property Tax Impact: +$.0445/+.44%
Activity: Histodc Preservation
Not Recommended
2 of 2
This decision package provides for hiring a consultant to review and update the Zoning
Ordinance to coordinate with the update of the Comprehensive Plan, creation of a 28E
agreement between the City and County for fringe area planning, and development of a
downtown comprehensive master plan. This decision package was previously turned down by
City Council with direction that staff complete the review and rewrite as part of an in-house work
assignment overtime. A[though staff began this effort, the existing level of development activity
and limited staff resources have not allowed staff to make any significant progress toward this
much needed effort. Zoning variance requests continue to increase which is one sign that the
current Zoning Ordinance may need a major over-haul.
Related Cost: $130,000 Tax Funds - Non-Recurring
Property Tax Impact: +$.0826/+.81%
Activity: Zoning Enforcement
Not Recommended
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Significant Line Items
The payment to ECIA is included at the same level as fiscal year 2003 ($26,421). This
includes $12,000 for DMATS transportation planning services.
The Community Development Block Grant reimbursement for zoning enfomement in
target areas has been increased from $10,000 to $12,500 to reflect the average annual
requests for service.
Maintenance level equipment replacement items include a computer ($4,200), printer
($450), software updates ($1,290), and five chairs ($1,500).
4. Fee increases that are recommended include (see attached memo for more detail):
· Variance permits from $125 to $250 and Conditional Use permits from $150 to $250
· Rezoning/PUD--minor subdivision plat review from $100 to $200, preliminary
plat/major subdivision from $200+$10/lot to $500 and $10/lot, rezoning from $250 +
$50/Iot to $500, new planned district from $350 + $50/1ot to $1,000 and amended
planned district from $200 + $25/Iot to $500;
· Sign permit review from $10 to $25;and
· Temporary Use Permits On-Premise from a range of $25-$100 to a range of $500 to
$2,000 and Temporary Use Permits Off-Premise from a range of $25-$100 to a
range of $50-$200.
Last years revenue estimate included $50,000 anticipated Main Street grant and/or
pdvate participation to help offset the cost of the downtown comprehensive planning
process budgeted for $100,000 in the Supplies and Services section of the budget.
Expense items that were reduced from FY 2003 to FY 2004 related to this decision
package included Operating Supplies, Postage, Printing and Binding, Legal Notices and
Ads and Consultant Services.
6. Office Equipment Maintenance for $1,000 covers plotter related expense.
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MEMORANDUM
January3,2003
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager
SUBJECT: Proposed FY 2004 Fee Schedule
iNTRODUCTION
This memorandum provides the Proposed FY 2004 Fee Schedule for the Planning
Services Department. The Planning Services Department has a 10% self-supporting
guideline for development services. We recommend raising fees for these services:
Variance
Conditional Use
Rezoning
Planned Unit Development (PUD)
Minor Subdivision Plat
Preliminary Plat - Major Subdivision
Sign Permit Review
Temporary Use Permit
DISCUSSION,
Below is a discussion of the recommended fee increases. These fee increases would
affect owners and developers of residential, office, commercial, institutional and
industrial properties. Homeowners would not experience any fee increases.
Variance and Conditional Use Fees
Multi-family residential and commercial property owners and developers located in
mixed-use areas typically submit variance and conditional use permit requests. These
applications often require extensive staff analysis. Staff research and review the status
of existing on- and off-street parking in a neighborhood, neighborhood traffic counts and
patterns, street access and/or stormwater runoff or detention issues. This may require
additional research, repeat site visits and GIS mapping and analysis. Therefore,
research for vadance and conditional use permit applications often consumes significant
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Proposed FY04 Fees
Page 2 of 6
amounts of staff time. Staff recommends that the variance and conditional use fees be
increased to better reflect the average cost of staff time required to process these
requests.
Variance: We propose that the vadance fee be doubled from $125 to $250. This fee
was last raised in FY 1998.
Conditional Use: We propose that the conditional use fee be increased from $150 to
$250. This fee was last raised in FY 1993.
Subdivision Fees
Mufti-family and residential developers and commercial property owners are the typical
applicants for minor and major subdivision plat requests. Minor subdivisions have three
or more lots, but no public improvements. Major subdivisions have three or more lots,
with public improvements. Major subdivisions have an initial step, the preliminary plat,
followed by one or more final plats that implement the preliminary plat in phases.
These plat applications often require extensive research, site visits, staff analysis and
ir~erdepartmental coordination. Staff recommends that the minor subdivision plat and
preliminary plat fees be increased to better reflect the average cost of staff time required
to process these requests.
Minor Subdivision Plat. We propose that the minor subdivision plat fee be increased
from $100 to $200. This is the same fee now charged for a final plat for a major
subdivision, which is a comparable work effort. This fee was last increased in FY 1993.
Major SubdMsion Preliminary Plat. We propose that the major subdivision preliminary
plat fee be increased from $200 + $10 per lot to $400 + $10 per lot. This fee has not
been raised since FY 1998.
Rezonin,q and PUD Fees
Since the fees for rezoning and planned unit development (PUD) requests were last
raised, the process has been shortened and the application requirements reduced. The
average time for review and approval/denial of a rezoning or PUD request has been
reduced from 60 days to 45 days. This reduction was achieved by eliminating the "set
for hearing" stage of the City Council. The City Clerk now handles publication of these
public headngs automatically once the Zoning Advisory Commission sets their agenda.
Planning staff now handles notification of property owners within 200 feet. Formerly,
applicants were required to provide names of property owners within 200 feet of their
requests rezoning or PUD. Planning staff now looks up property ownership for all
rezoning and PUD requests, and mails the notices. This and the reduction in review
time has saved applicants considerable time. Applicants also are saved the postage
costs for mailing notices. Staff's workload has increased, however, while the time
available to process the application has been reduced.
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Proposed FY04 Fees
Page 3 of 6
Rezoning: We propose that the rezoning fee be raised from $250 + $50 per acre to
$300 + $50 per acre. We recommend that the $1,000 cap remain in place. This fee has
not been raised since FY 1998.
New PUD's: We propose that the fee for new PUD's be raised from $350 + $50 per acre
to $500 + $50 per acre. We recommend that the $2,000 cap remain in place. This fee
was last increased in FY 1993.
Amended PUD's: We propose that the fee for amended PUD's be raised from $200 +
$50 per acre to $300 + $50 per acre. We recommend that the $1,000 cap remain in
place. This fee has not been increased since FY 1993.
Municipal Fee Comparison
Cities and counties in Iowa have diffedng thresholds, caps and formulas for calculating
fees. This makes fee comparison difficult. In an effort to develop an "apples to apples~'
comparison of administrative fees between Dubuque and other titles and counties in
Iow'a, we have calculated the cost for rezoning, and preliminary and final platting.
To develop a tangible comparison we have calculated the rezoning and platting fees for
a large subdivision (20-acres and 75 lots) and a small subdivision (5 acres and 12 lots)
for Dubuque and nine other Iowa cities and counties. The fees are listed in the matrix
below. The proposed fees for Dubuque are shown in bold italics.
City/ Rezoning Rezoning Pre-plat Pre-plat Final Plat Final Plat
County Large Small Large Small Large Small
Dubuque - current ' $1,000 cap$450 $950 $320 $200 $200
Dubuque- $1,000 $500 , $1,150 $520 $200 $200
proposed cap
Ames $150 $150 $570 $255 $195 $195
BuHington $250 $250 $1,775 $515 $1,375 $430
Biackhawk $600 $250 $900 $270 $50 $50
Council Bluffs $250 $250 $300 $300 $300 $300.
Davenport $1,000 cap $525 $775 $420 $775 $420
Iowa City $387: $387 $1,686 $741 $561 $561
Potawattamie $370 $370 $625 $310 $300 $300
Watedoo $250 $250 $850 $220 $50 $50
West Des Moines $350 $370 $625 $310 $300 300
As the chart above indicates, Dubuque's proposed fees would be higher than those of
some municipalities; however, Dubuque's fees are not the highest fees. In addition, it is
important to note that several of these cities charge "impact fees" which affect the cost
of development. Dubuque has no impact fees. Also, Dubuque is one of the few cities
where the Planning Department has a self-supporting guideline.
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Proposed FY04 Fees
Page 4 of 6
Siqn Permit Review
The time required for Planning Services staff to review sign permit applications is
significant and we have a substantial number of them to review. Based on the amount
of time required to research, review, and visit the site, staff recommends a fee increase
for sign permit requests.
Sign Permit:. We propose that the sign permit review fee be increased from $10 to $25.
This fee has not been raised since FY 1993.
Temporary Use Permit
Within each zoning district, temporary uses are permitted as listed in the Zoning
Ordinance regulations for that district. These temporary uses require a permit from the
Planning Services Department to operate. Temporary uses are allowed to operate for
up to 6 months.
Current Fees for Temporary Uses
Presently, we have a sliding fee scale for temporary uses as shown below.
Duration of Use
Temporary Use Fee
1 to 4 days $25
5 to 15 days $50
6 to 180 days $100
The $25 rate has been in place since at least FY 1990. The other two rates were last
raised in FY 1993. Staff believes that temporary use fees should be raised in a two-tier
fashion, based on the nature of the use as an off-premise use or an on-premise use.
Temporary Use Permit: Off-Premise Retail Sales
Staff recommends a modest increase in temporary use fees for off-premise retail
sales that occur on a much more limited basis. Examples include Fincel's Corn at
Kennedy Mall, Dubuque Area Car Dealers' used car sale at Dubuque Greyhound Park
& Casino, and Y's Men Christmas tree sale. These temporary uses represent a much
smaller percentage of retail sales and consume a much smaller portion of the property.
Temporary Use Permit: Off-Premise Retail Sales: We propose that the current sliding
fee scale for temporary uses be replaced with a daily rate of $10 for off-premise retail
sales. This is a simpler fee to calculate and understand.
Temporary Use Permit: On-Premise Seasonal Sales
Most of the big box retailers in Dubuque (those with buildings of 30,000 square feet or
greater) have long term, seasonal, temporary uses in their parking lots. Temporary
uses are undertaken in tents and/or in fenced or corralled areas. These temporary uses
are usually garden centers, but may include special sales or events. A significant
amount of the overall retail sales for these businesses takes place outside of their
buildings.
-159-
Proposed FY04 Fees
Page 5 of 6
Staff recommends that a separate fee be charged for on-premise seasonal sales that
occur at the sites of big box retailers. We recommend that fees charged for these types
of temporary use permits be increased in an effort to recoup some of the property tax
lost by this form of external retail sales.
Staff researched the assessed valuation and square footage of buildings for big box
reta~ in excess of 30,000 square feet.
The retailers we evaluated were Wal-Mart, K-Mart, Target, Eagle's on Locust,
Eagle's on Elm, Eagle's on JFK, Hy-Vee on Asbury, Lowe's, Menard's, Shopko
and Toys-R-Us.
The square footage ranged from 220,000 square feet for Wal-Mart to 29,604
square feet for the Eagle's on Elm Street (just slightly below the 30,000 sq.ft.
threshold).
Assessed valuations of the buildings ranged from $9,137,460 for Wal-Mart to
$980,190 for the Eagle's on Elm Street.
For each big box retailer we took the assessed value of the building, divided it by the
square footage and then divided by 12 months. The high value was $4.491square
foot/month for the Hy-Vee on Asbury and the Iow was $2.01/square foot/month for K-
Mart in Plaza 20. Most values hovered in the $2.50-$3.50 range.
Staff calculated alt the taxable values for each property and established a $3/square
foot/month average. This average is then divided by the current commercial tax rate (we
rounded the current tax rate from $30.68 per thousand to $30.00 per thousand). Then,
we applied this formula to a typical 5,000 square foot outdoor display area for six
months of display time. The fee for this typical outdoor display would be $2,700.
In an effort to be consistent and more efficient, staff recommends standardizing the
average taxable value per square foot per month at $3.00. This means that any big box
retailer in excess of 30,000 square feet would be charged $3.00 per square foot times
the square footage of their display area times the number of days they wish to display.
Therefore, the average factor for temporary use would be $ 0.003 (this number
represents the daily rate not the monthly rate).
For example, if a retailer wished to use 5,000 square feet of lot area for a seasonal
display for six months, the fee would be calculated as shown below.
$0.003 daily rate x 5,000 square feet x 180 days = $2,700.
Multiplying this formula of 0.003 for the daily rate by the square footage of display area
and by the amount of days displayed would represent an average for assessed
-160-
Proposed FY04 Fees
Page 6 of 6
valuation of all the city's big box retailers. This formula simplifies calculation of the
temporary use fee for on-premise seasonal sales.
Temporary Use Permit: On-Premise Seasonal Sa/es: We propose that the current
sliding fee scale for temporary uses be replaced with a daily rate of $ 0.003 per square
foot per day for on-premise seasonal sales. This is a simpler fee to calculate and
understand.
BudRet Impact
We anticipate that the Proposed FY 2004 Fee Schedule for the Planning Services
Department will generate a significant increase in revenue for the City. To estimate the
revenue that would be generated, Planning Services staff compared the current fees
and the proposed fees with the actual services for FY 2002.
Type of Service
Current Proposed Increased Revenue
Vadance $ 4,500
Conditional Use $ 3,750
Rezoning and PUD's $11,425
Minor Plat $ 400
Preliminary Plat $ 2,170
Sign Permits $ 1,840
Temporary Use: Off-Premise $ 250
Temporary Use: On-Premise $ 400
$ 9,000 $ 4,500
$ 6,250 $ 2.500
$12,725 $ 1,300
$ 80O $ 400
$ 2,970 $ 800
$ 4,600 $ 2,760
$ 500 $ 250
$15,834 $15,434
Totals $24,735 $52,679 $27,944
RECOMMENDATION
Planning Services staff recommends that the City Council approve the Proposed FY
2004 Fee Schedule for the Planning Services Department. Additional information
comparing the Proposed FY 2004 Fee Schedule with the current fees is attached.
Attachment
Pauline Joyce, Administrative Services Manager
Kyte Kritz, Associate Planner
Guy Hemenway, Assistant Planner
-161-
PLANNING SERVICES DEPARTMENT
Proposed FY 2004 Fee Schedule
Type of Application
Current
Fees
FY 2004 Fee Last
Proposed Fees Increase Raised
ZONING BOARD OF ADJUSTMENT
Variance
Conditional Use Permit
Special Exception
$125
$150
$50
$75
ZONING ADVISORY COMMISSION
Text Amendment
Minor Subdivision Plat
Preliminary Plat/Major Subdivision
Final Plat/Major Subdivision
Rezoning ($1,0O0 cap)
New Planned District ($2,000 cap)
Amended Planned District ($1,000 cap)
$200
$100
$200 + $10/Iot
$200
$250 + $50/acre
$350 + $50/acre
$200 + $25/acre
DEVELOPMENT SERVICES
Simple Subdivision
Sign Permit Reviews
$10
$10
Temporary Use Permits (current)
I to 4 days
5 to 15 days
16 to 180 days
$25
$50
$100
Temporary Use Permits: Off-Premise Retail
Temporary Use Permits: On-Premise Seasonal
Extension of Subdivision Bonding
$25
Simple Site Plan
Minor Site Plan
Major Site Plan
$50
$125 + $1 O/acre
$225 + $10/acre
Flood Plain Development
Flood Plain Permit
Flood Way Permit
$100
$500
Limited Setback Waiver
$10
ZONING VIOLATIONS
Zoning Violations
$5O
OTHER PLANNING SERVICES
Maps
Ordinances
Copies
$10 - $20
$10 - $20
$10 - $30
$.lO/page
$250 $125 FY 1998
$250 $100 FY 1993
$50
$75
$200
$200 $100 FY 1993
$400 + $10/Iot $200 FY 1998
$200
$300 + $50/acre $50 FY 1998
$500 + $501acre $150 FY 1993
$300 + $50/acre $10O FY 1993
$10
$25 $15 FY 1993
$tOIday
$O.O03/SF/day
$25
$125 + $10/aore
$225 + $10/acre
$100
$50O
$10
$5O
$10 - $20
$10 - $20
$10 - $30
$,10/page
FY1990
FY1993
FY1993
vades new fee
vades new fee
-162-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
=PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE
Planning Services
Historic Dist Publiclmprovement Federal Grant/General $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 419
Riven"ront 2000 Plan Implementation DRA Distribution $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 420
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Administration
Planning Services
Administration
GOAL
Provide the best professional planning and land use control services to the City through
effective leadership and efficient use of resoumes.
DESCRIPTION
This activity leads the provision of professional planning services to the City and provides for
management of the City's Planning Services Department, which consists of the City Planning
and Development Services Activities. This activity is staffed by the planning Services Manager
(.25 FTE) who functions as a working manager, completing professional planning projects (75%
of the time) and managing the department activities (25% of the time). This activity is located
on the second floor of City Hall.
SERVICE OBJECTIVES
To provide effective management and expedite the accomplishment of Planning
Services Department objectives and assigned tasks by:
a) Working with department personnel to plan, rank, coordinate and direct
assignments, projects and activities;
b) Establishing, maintaining and managing a departmental-wide work program;
c) Delegating responsibility and authority and requiring accountability;
d) Communicating regularly with the City Manager, Associate Planner and Assistant
Planners on the status, progress and problems of work assignments;
e) Development a participatory management style;
f) Setting performance standards and behavior expectations for all department
employees as part of an ongoing performance evaluation process;
g) Coordinating staff activities with the Long Range Planning Advisory Commission,
Zoning Board of Adjustment, Zoning Advisory Commission and Historic
Preservation Commission;
h) Supporting and participating in the City's organizational development program;
and
i) Improving the efficiency and effectiveness of office operations.
To lead the Planning Services Department with competence and dedication in meeting
the current and long-range needs of the City by:
a) Participating as an active member of the Management Team and Department
Managers Team;
b) Representing the department at City Council and other meetings as necessary;
c) Preparing and managing the annual operating and capital improvement budgets;
Planning Services Administration
-164-
d)
e)
g)
h)
Coordinating department activities with other departments and activities,
particularly implementation of plans, grant application/administration, site plan
review, subdivision review and other coordination with the Engineering Division
of the Public Works Department and the Community and Economic Development
Department;
Maintaining high quality staff;
Implementing a community relations program for employees, news media and
the public;
Implementing public/private partnerships through the Developers Roundtable,
Fourth Street Peninsula Redevelopment efforts, and similar programs; and
Providing overall management and supervision for City Planning and
Development Services Activities.
BUDGET SUMMARY
Personnel Summary
Full*Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
TOTAL BUDGET
Funding Summary
General Fund
Community Development
Block Grant Fund
TOTAL BUDGET
FY 2001 FY 2002 FY 2003 FY 2003
ACTUAL ACTUAL BUDGET REVISED
.25 .25 .25
$19.376 $19.917 $21,331
3,434 1,414 4,349
$22.810 $21,331 $25,680
$11,801 $10,280 $13,193
11,009 11,051 12,487
$22.810 $21.331 $25.680
FY 2004
RECOM'D
.25
$23,475
4,043
$27.518
$13,904
13,614
$27,518
PERFORMANCE MEASURES
Department work plan
Establish annually
Performance standards
Behavior expectations
Coordinate staff assignments -
Long Range Planning
Advisory Commission
Zoning Advisory Commission
Zoning Board of Adjustment
Historic Preservation
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
Planning Services Administration
-165-
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
PERFORMANCE MEASURES
Commission
Attend City Council meetings
26 30 26 26 28
Implement Community
Relations Program
X X X X X
Management Team Task
Force
X 0 1 1 0
Planning Services Administration
-166-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Administration
Planning Services
Development Services
GOAL
Guide and coordinate private and public development activities according to City policies, plans,
ordinances and standards, and to assist in the formulation and implementation of policies,
plans, ordinances, standards and programs.
DESCRIPTION
This activity conducts research, analyzes data, makes projections, proposes alternate plans for
action, presents information, provides recommendations, and pe~orms such other tasks as are
necessary to assist in the formation and implementation of City policy. This activity also
provides professional, technical and administrative staff support to the City Council, C!ty
Manager, Zoning Advisory Commission, Zoning Board of Adjustment and Development Review
Committee on all matters related to the preparation and administration of City plans and land
use regulations. The responsibilities of this activity are set forth in the Code of Ordinances,
Zoning Ordinance, Subdivision Ordinance, Planning Ordinance and the Code of Iowa. This
activity is staffed by one Associate Planner, two Assistant Planners, one Zoning Enforcement
Officer and a Secretary (.40 FTE). The Secretary is shown-only partially in this activity as this
position a~so supports the City Planning Activity. This activity is located on the second floor of
City Hall.
SERVICE OBJECTIVES
To provide professional development planning services to the Commission and Board
by:
a) Analyzing development proposals and presenting oral and written staff reports to
the Commission and Board;
b) Aiding the Commission in presenting recommendations to the City Council;
c) Preparing written staff reports at least ten days prior to meetings;
d) Processing all applications for rezoning, planned unit developments, subdivision
plats, text amendments, variances, special exceptions, appeals and conditional
use permits within fourteen working days;
Distributing appropriate agendas, minutes and staff reports to the Commission,
Board and all applicants at least seven days pdor to all regular meetings;
Recording, drafting and distributing minutes for the Commission and Board in
their next regular agenda packets and to the City Clerk within ten working days;
Preparing and distributing notices of decision to applicants and Board members
prior to the next month's Board meeting;
Providing Board decisions to the Building Services Department within one
working day;
Preparing items for the City Council agenda at least five working days prior to the
Council meetings;
~e)
g)
h)
Planning Services Development Services
-167-
J)
k)
m)
n)
o)
Arranging the publication of all hearing notices seven to twenty days prior to all
public hearings;
Providing notices to the news media and other interested parties at least 48
hours pdor to all meetings;
Notifying surrounding property owners of public hearings for rezoning, planned
unit development, conditional use, special exception and variance requests
seven to 20 days pdor to all hearings;
Coordinating land use planning with the Commission;
Providing recommended dates for City Council to the City Clerk and the City
Manager within two working days after Commission meetings; and
Sending notices of City Council public hearing dates to applicants at least five
working days prior to the Council meetings.
g)
.h)
To enforce the Zoning Ordinance in a timely fashion on a consistent basis by:
a) Responding to inquiries and complaints with site inspections within three working
days;
b) Investigating, researching and issuing violation notices within 10 working days;
c) Inspecting developments for compliance with approved site plans in a timely
manner;
d) Initiating proactive zoning enforcement in the immediate area of a complaint and
in response to a neighborhood clean-up/enforcement campaign or program;
e) Utilizing municipal code infraction procedures to achieve compliance with
Ordinance;
f) Coordinating enforcement with Health Services, Housing Services, Building
Services, Police, Fire, Water Distribution, Engineering and Operations and
Maintenance staff;
Using citations, court testimony, and court orders to expedite resolution of cases;
Coordinating with the Police Department and private towing contractor to haul
junk vehicles and debris from private property where the owner is ordered by the
Court to remove it and does not comply; and
Enforcing the Board's Notices of Decision.
i)
insure compliance with City land use regulations by:
Reviewing and ensudng proper revisions to major Site plans within 14 working
days, minor site plans within seven working days, and simple site plans within
three working days;
b) Reviewing zoning implications of City housing and redevelopment activities
within seven working days;
c) Reviewing all flood plain development proposals within 14 working days;
d) Evaluating a site plan pdor to signing off on sign permits within one to three
working days;
e) Reviewing zoning implications for all peddlers and transient merchants licenses,
and issuing temporary use permits as required within one working day;
f) Reviewing zoning and subdivision implications for plats of survey within two
working days;
g) Coordinating the Development Review Committee's meetings on site plans,
subdivision plats and planned unit developments;
h) Reviewing limited setback waivers within one working day;
i) Reviewing development projects and proposals within the context of City plans;
and
Planning Services -168- Development Services
J)
Initiating rezonings, text amendments, and development of design standards to
implement City p~ans.
To provide accurate and timely information on City land use regulations and
development proposals by:
a) Responding to non-interpretive land use questions within one working day;
b) Responding to interpretive ~and use questions within five working days1
c) Notifying all customers of unavoidable delays within one working day;
d) Organizing maps and public information materials for citizen needs on a quarterly
basi~;
e) Consolidating permit-related site plans, rezonings, conditional uses. planned unit
developments, special exceptions, appeals, variances, limited setback waivem
code enforcement, and related activities into street address files within 30
working days of approval or compliance;
f) Contributing to the City's public information program through the speaker's
bureau, City Focus newsletter and Developers Roundtable;
g) Maintaining and updating the official zoning map and composite zoning map by
incorporating all amendments within 30 working days of approval;
h) Maintaining and updating the computerized development database on a monthly
basis;
i) Providing monthly and annual reports documenting trends and patterns ir~
development;, land use and code violations;
j) Maintaining and updating a land use inventory of the entire city on an annual
basis;
k) Developing subdivision and zoning development handouts and guides for the
public; and
I) Evaluating and recommending amendments to improve the Zoning ane
Subdivision Ordinances to the City Manager, Commission, Board and City
Council.
To provide training for Zoning Advisory Commission, Zoning Board of Adjustment. and
staff members to help them stay abreast of the latest techniques issues and
ph!losophies in planning and zoning.
Planning Services -169- Development Services
BUDGET SUMMARY
FY 2001 FY 2002 FY 2003 FY 2003 · FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
4.40 4.40 4~40
$208,779 $223,732 $239.509
30,900 22,302 29,742
10,229 322 2,370
$249,908 $246,356 $271,621
$249,908 $246,356 $271,621
$ 51,310 $ 42,003 $ 52.598
4.40
$261.417
30.385
5,990
$297 792
$297.792
$ 43300
PERFORMANCE MEASURES
Zoning Advisory Commission
Staff reports
Rezonings received
New planned unit
Developments
Amended PUDs
Ordinance amendments
Commission meetings
(regular/work session)
Plats received
Published notices
Notices mailed to property
owners
Maps produced
City Council services
Agenda items prepared
Ordinance prepared
Resolution prepared
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
68 53 65 65 65
16 21 21 21 2!
0 0 4 4 4
3 4 5 5 5
8 9 6 6 6
11 12 12 12 12
20 19 20 20 20
11 12 12 12 12
380 500 532 532 532
19 50 29 29 35
47 51 55 55 55
27 34 35 35 35
20 19 20 20 20
Planning Services Development Services
-170-
FY 200t
PERFORMANCE MEASURES ACTUAL
Board of Adjustment services
Applications received
Variances 36
Conditional uses 25
Appeals 1
Special Exceptions 50
FY 2002
ACTUAL
FY 2003
BUDGET
FY 2003
REVISED
FY 2004
RECOM'D
18 27 27 27
10 20 20 20
5 2 2 2
53 40 40 50
Board meetings 13 12 12 12 t 2
Staff reports 125 86 95 95 105
44
35O
472
25O
412
Code compliance services
Site plan reviews 33
Building permit sign-offs 315
Zoning complaints received 412
Zoning violation notices sent 235
VioIation cases closed 340
4
25
184
8O
1
34
324
399
243
345
6
33
155
80
1
Tgmporary use permits
Simple subdivisions
34 38
324 332
399 442
243 242
345 376
6 5
33 27
155 161
80 69
I 1
6
3O
138
58
2
Sign permits (permanent)
Temp signs
Flood plain development
permits
Limited setback waivers
Public information outreach
Quarterly newsletter
Developers Roundtable
Development Review
Committee meetings
22 39 35 35 30
X X X X X
X X X X X
X X X X X
19 28 20 20 25
Planning Services Development Services
-171-
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Administration
Planning Services
City Planning
GOAL
Assist in the formulation and implementation of policies, plans and programs for guiding the
physical, economic and social development, redevelopment and conservation of the community
and its resources, and to protect and enhance the historic, cultural and aesthetic resources that
make Dubuque a unique, identifiable and vital community.
DESCRIPTION
This activity conducts research, analyzes data, makes projections, proposes alternate plans for
action, presents information, provides recommendations, and performs such other tasks as are
necessary to assist in the formulation and implementation of City policy. This activity provides
professional, technical and administrative staff suppor~ to the City Council, City Manager, Long
Range Planning Advisory Commission, Historic Preservation Commission and the Dubuque
Metropolitan Area Transportation Study (DMATS) Technical Advisory Committee on all matters
related to the preparation and administration of City plans and land use regulations. This
activity also is responsible for the City's historic preservation program, which includes the
establishment, administration, and enforcement of the Historic Preservation Ordinance,
maintaining Certified Local Government status, public information and education activities, and
coordination with other departments and agencies. The responsibilities of this activity are set
forth in the Code of Ordinances, Zoning Ordinance, Subdivision Ordinance, Planning
Ordinance, Historic Preservation Ordinance and the Code of Iowa. This activity is staffed by the
Planning Services Manager (.75 FTE), a part-time Assistant Planner (.50 FTE), a Planning
Technician, (1.00 FTE), a Secretary (.60 FTE) and seasonal planning interns (.38 FTE). The
Secretary is shown only partially in this activity as this position also supports the Development
Services activity. This activity is located on the second floor of City Hall.
SERVICE OBJECTIVES
To provide professional city planning and administrative services to the Long Range
Planning Advisory Commission by:
a) analyzing planning proposals and presenting oral and written staff reports to the
Commission;
b) aiding the Commission in presenting recommendations to the City Council;
c) distributing agendas, minutes and staff reports to the Commission at least seven
days prior to all regular meetings;
d) recording, drafting and distributing minutes for the Commission at their next
regular meeting and to the City Clerk within ten working days;
e) preparing items for the City Council agenda at least five days pdor to Council
meetings;
Planning Services -172- City Planning
g)
h)
i)
J)
arranging the publication of all hearing notices seven to 20 days prior to alt public
hearings;
providing notices to the news media and other interested parties at least 48
hours prior to all meetings;
organizing, preparing, publicizing and conducting public meetings, forums,
workshops, and information sessions;
preparing written staff reports at least seven days before all meetings; and
coordinating land use planning with Zoning Advisory Commission and Capital
Improvement Program input with the City Manager.
To provide professional preservation planning and administrative services to the Historic
Preservation Commission by:
a) receiving, reviewing and referring to the Commission all applications for design
reviews, Certificates of Appropriateness or Economic Non-Viability for local
landmarks, properties in the City's five historic preservation districts, and other
projects requiring Historic Preservation Commission review;
b) making determinations of No Material Effect when and as provided by the
Historic Preservation Ordinance;
c) preparing agendas, staff reports, mailings, correspondence, notices and meeting
minutes, and by maintaining the official files and records;
d) collaborating with the Building Services Department to provide for enforcement of
the Historic Preservation Ordinance by conducting field inspections, responding
to complaints, issuing notices to correct and citations as appropriate, conferring
with Legal staff and appearing in district court;
e) applying for and administering grants for historic preservation activities;
f) maintaining the City's eligibility for special funding of historic preservation
activities by maintaining its Certified Local Government status;
g) reviewing and commenting on all applications for Historic Resource Development
Program funds as provided by the State of Iowa;
h) obtaining funds for special historic preservation activities by preparing and filing
appropriate applications with the State Histodc Preservation Office and other
agencies; and
i) providing continuing education and outreach to citizens regarding the benefits
and techniques of histodc preservation by maintaining a collection of
informational materials at the Public Library, utilizing the City Focus newsletter
and City Channel 8, and sponsoring activities in conjunction with National
Histodc Preservation Week.
To implement the City's Comprehensive Plan which defines a future vision and
framework for Dubuque into the 21~t century by:
a) maintaining an inventory analysis of community trends and needs as well as
community indicators;
b) continuing to monitor the census data and incorporate demographic information
into the City's Comprehensive Plan;
c) assisting with implementation of the Comprehensive Plan through coordination
and communication with other City departments, public and private agencies,
and other community groups; and
d) updating the Comprehensive Plan as needed.
To implement the Freeway 61/151 Corridor Plan by:
a) implementing the Planning Services element; and
Planning Services City Planning
-173-
b)
coordinating implementation of other elements with appropriate City
departments.
To implement the River~ront 2000 plan to enhance the City's Mississippi riverfront by:
a) participating on the internal riverfront task forces;
b) participating in and assisting external riverfront task forces;
c) Assisting with and coordinating the Fourth Street Peninsula redevelopment
efforts;
d) researching and preparing grant applications for various types of projects;
e) administering grant applications and monitoring projects;
0 implementing river~ront development projects;
g) working with consultants, community agencies and volunteers;
h) organizing, preparing, publicizing and conducting public forums, meetings,
workshops and information sessions;
i) maintaining mailing lists, and development and distributing project updates;
j) disseminating information to the City Manager, City departments, public groups,
etc.; and
k) coordinating City efforts with the Dubuque County Historical Society and the
Dubuque Area Chamber of Commerce on the America's River project.
To provide more accurate, time and focused information to the City Manager, City
Council, boards, commissions, citizens and businesses by maintaining the Sidwell aerial
maps which provide zoning, special district and flood plain information by parcel/
address, and by maintaining a computerized data base which provides land use, zoning,
demographic and socioeconomic information by address or block.
To process voluntary and involuntary annexation requests submitted to the City, analyze
the costs and benefits of such action, provide recommendations to the City Manager and
monitor development needs.
10.
11.
12.
To use the development needs study, Comprehensive Plan, and annexation strategy to
evaluate the City's growth and development needs, especially in the Northwest and
Southwest Arteriat corridors.
To provide support for intergovernmental cooperation and planning in the metropolitan
area by:
a) maintaining membership in the East Central Intergovernmental Association
(ECIA);
b) providing staff support to maintain the Dubuque Metropolitan Area Transportation
Study (DMATS) Plan;
c) serving on the DMATS Technical Advisory Committee to provide socioeconomic,
demographic and land use data for the City;
d) providing recommendations on issues within the tri-state area and within the
city's two-mite fdnge; and
e) assisting with planning, environmental impact and design studies for the
Northwest and Southwest Arterial Corridors.
To contribute to the City's public information program through the Speaker's Bureau,
City Channel 8 and City Focus newsletter.
Planning Services City Planning
-174-
13.
14.
15.
To anticipate the long range and short-term needs of the City and recommend policies,
plans or programs whenever possible to the City Manager, the Department's Board and
Commissions and the City Council.
To obtain and work with consultants to implement planning studies, the Riverfront Plan,
the Heritage Trail Master Plan and other special projects by:
a)
b)
c)
d)
e)
preparing and distributing requests for proposals (RFPs);
soliciting proposals from and interviewing consultants;
coordinating, organizing and participating on consultant selection and technical
advisory committees;
preparing and administering consultant contracts
coordinating and conducting research to support work on consultants; and
preparing for, organizing and presenting contractual project results at public
meetings.
To provide .training for Long Range Planning Advisory Commission, Historic
Preservation Commission, and staff members to help stay abreast of the latest
techniques, issues and philosophies in planning and historic preservation.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
Seasonal Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Community Development
Block Grant Fund
TOTAL BUDGET
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.35 2.35 2.35
.75 .75 .50
.38 .38 .38
$164,462 $161,330 $167,083
51,803 87,104 165,694
9,168 5,689 12,805
$225,433 $254,123 $345,582
$ 48,371 $ 94,425 $228,154
177,062 159,698 117,428
$225,433 $254,123 $345,582
$ 21,358 $ 18,253 $ 50,250
2.35
.50
.38
$170,080
73,112
1,650
$244,842
$131,660
113,182
$244,842
$ 43,300
Planning Services City Planning
-175-
PERFORMANCE MEASURES
Long Range Planning Advisory
Commission
Research/analysis
Meetings
Historic Preservation
Commission
Meetings
Design reviews
No material effect sign-offs
Site inspections
Community outreach and
Education programs
Demolition permits
Freeway Corridor Planning
Implementation
Research/analysis
Ice Harbor Redevelopment
Ongoing efforts
Geographic Information
System
Data collection
Computer input
Production requests
Annexation activity
Voluntary annexations
Research/analysis
Comprehensive Planning
Strategy
City-wide survey
Research/analysis
Implementation
Public Information Outreach
Quarterly newsletter
FY200i
ACTUAL
FY 2002
ACTUAL
FY 2003
BUDGET
FY 2003
REVISED
FY 2004
RECOM'D
X X X X X
10 11 tl 11 11
16 18 17 17 17
51 72 52 52 62
25 25 27 27 30
51 90 68 68 80
2 9 2 2 5
10
6
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
350 100 265 265 100
1 2 4 4 4
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
Planning Services City Planning
-176-
PERFORMANCE MEASURES
Intergovernmental Support
DMATS assistance
County/tri-state area
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
X X X X X
X X X X X
Riverfront Plan Task Force
Research/analysis X X X X X
Implementation X X X X X
Meetings 75 50 75 75 50
Planning Services City Planning
-177-
PROGRAM - 4 -
POLICY & ADMINISTRATION
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 62 - Planning Serv Dept.
FUND ACCOUNT
010 61010
210 61010
2].0 61020
010 61030
210 6].030
010 6].050
210 61050
010 61092
010 61310
210 613].0
010 61320
21f 61320
010 61410
210 61410
010 61430
210 61430
010 61450
210 61450
010 61650
210 61650
TOTAL Wages
010 620]0
210 62010
010 62030
210 62030
010 62050
010 6206]
210 6206]
010 62090
210 62090
010 62110
210 62].10
010 62130
21[ 62130
0]0 62140
TITLE ......... FY 2001 ACTUAL
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
PART-TIME EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
OVERTIME PAY
OVERTIME PAY
VACATION PAYOFF
IPERS
IPERS
SOCIAL SECURITY
SOCIAL SECURITY
HEALTH INSURANCE
HEALTH INSURANCE
WORKMENS' COMPENSATION
WORKMENS' COMPENSATION
LIFE INSURANCE
LIFE INSURANCE
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
and Benefits
FY 2002 ACTUAL
OFFICE SUPPLIES
OFFICE SUPPLIES
POSTAGE AND SHIPPING
POSTAGE AND SHIPPING
OFFICE EQUIPMENT MAINT
DP EQUIP. MAINT CONTRACTS
DP EQUIP. MAINT CONTRACTS
PRINTING & BINDING
PRINTING & BINDING
COPYING/REPRODUCTIO~
COPYING/REPRODUCTION
LEGAL NOTICES & ADS
LEGAL NOTICES & ADS
PROMOTION
FY 2003 BUDGET FY 2004 RECOMMENDED
185,961 208,573 264,047 282,597
85,911 83,201 43,447 45,056
-449 29,552 21,608 21,885
5,658
35,191 5,201 7,736 5,755
1,144 218
1,186
1,292
10,759 11,600 15,182 16,250
5,912 6,032 4,186 4,51].
14,598 15,572 20,199 21,619
9,346 9,065 4,977 6,002
27,545 27,510 38,037 40,526
7,395 8,100 7,648 9,737
36 101 101
11 61 59
304 312 441 565
150 163 253 91
174
495 99
392,617 404,980 427,923 454,972
2,979 3,027 5,553 5,664
947 283 1,074 1,096
5,093 4,454 10,220 10,264
729 961 851 874
1,000
1,877 2,147 1,670 2,051
1,877 2,].47 1,570 1,949
864 457 15,845 1,862
914 936 955
3,562 3,242 6,250 5,375
881 123 1,007 1,027
3,804 1,081 4,900 3,380
3,189 550 1,350 ].,377
350
PROGRAM - 4 - POLICY & ADMINISTRATION
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 62 - Planning Serv. Dept.
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 62170
210 62170
010 62190
210 62190
010 62310
'210 62310
0].0 62320
210 62320
010 62340
210 62340
010 62360
210 62360
010 62421
]-~ 210 62421
~ 010 62441
~ 010 62443
210 62443
010 62511
010 62521
010 62528
010 62671
210 62671
010 62716
010 62731
210 62731
010 62732
210 62732
010 62756
010 62761
TOTAL
SUBSCRIPTIONS-BOOKS-MAPS
SUBSCRIPTIONS-BOOKS-MAPS
DUES & MEMBERSHIPS
DUES &,MEMBERSHIPS
TRAVEL-CONFERENCES
TRAVEL-CONFERENCES
TRAVEL-CITY BUSINESS
TRAVEL-CITY BUSINESS
MILEAGE/LOCAL TRANSP
MILEAGE/LOCAL TRANSP
EDUCATION & TRAINING
EDUCATION & TRAINING
TELEPHONE
TELEPHONE
INSURANCE, PROPERTY
GENERAL LIABILITY INS
GENERAL LIABILITY INS
FUEL, MOTOR VEHICLE
MOTOR VEHICLE ~AINT.
MOTOR VEH. MAINT. OUTSOUR
MISC. OPERATING SUPPLIES
MISC. OPERATING SUPPLIES
CONSULTANT SERVICES
MISCELLANEOUS SERVICES
MISCELLANEOUS SERVICES
TEMP HELP\CONTRACT SERV.
TEMP HELP\CONTRACT SERV.
SPIRIT R~LATED EXPENSE
PAY TO OTHER AGENCY
Supplies and Services
189
982
743
773
1,461
582
66
249
434
3,455
1,968
2,556
3,075
3
1,629
1,436
114
292
76
2,501
1,332
705
5,074
14,145
37
679
482
14, 385
86,137
010 71110
210 71110
010 71].18
210 7iI18
010 71122
MISC. OFFICE EQUIPMENT
MISC. OFFICE EQUIPMENT
PROJECTOR/CAMERA
PROJECTOR/CAMERA
PRINTER
1,494
2,408
491
491
FY 2002 ACTUAL
934
1,000
598
270
412
342
169
336
296
871
2,043
1,546
750
3
1,501
1,278
110
317
134
558
614
37,659
334
11,776
238
1,175
662
26,422
110,820
47
275
275
FY 2003 BUDGET
1,000
746
530
1,848
591
200
255
445
205
2,908
3,100
2,937
3,147
3
1,574
1,320
122
299
2,805
1,365
75,000
5,200
14,498
500
695
495
26,421
199,785
FY 2004 RECOMMENDED
156
1,020
755
539
1,858
603
204
280
454
210
2,966
3,102
3,059
1,236
75
1,605
1,346
130
306
107
602
1.393
6,000
14,498
500
695
546
26,421
107,540
450
PROGRAM - 4
POLICY & ADMINISTRATION
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 62 - Planning Serv. Dept.
FUND ACCOUNT ......... ~ITLE ......... FY 2001 ACTUAL
010 71123 SOFTWARE 662
210 71123 SOFTWARE 432
010 71124 MICRO-COMPUTER 6,068
210 71124 MICRO-COMPUTER 4,222
010 71211 DESKSfCHAIRS 1,066
210 71211 DESKS/CHAIRS 533
010 71214 FILES 448
210 71214 FILES 1,081
TOTAL Machinery and Equipment !9,397
TOTAL DEP/DIV: Planning Serv. Dept. 498,151
FY 2002 ACTUAL
5,414
6,011
521,811
FY 2003 BUDGET FY 2004
270
810
8,400
4,200
1,120
375
15,175
642,883
RECOMMENDED
540
750
4,400
750
750
7, 640
5'70, ].52
FUND - 0]0 GENERAL I~LrND
PROGRAM--ADMINISTRATION
ACT. ACCT ......... T~LE .........
62400 44730
62400 44731
62400 44733
62400 44811
62400 45311
62400 53302
62700 43400
62700 43507
62700 44730
62700 53202
010599 43400
I.L. 62902 43109
cx?010079 43109
010079 54202
ZONING ADM FEES
SUB PLATREVIEW FEES
TEMPORARY USE FEES
MAP/TEXT SALES
SPECIALIZED SERVICES
MISCELLANEOUS REVENUE
STATE GRANTS
GRANT, HRDP
ZONING ADM FEES
PRIVATE PARTICIPANT
STATE GRANTS
ISTEA GRANT
ISTEA GRANT
SALES TAX REFUNDS
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
PLANNING SERVICES DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
28,473 23,775 34,155 25,000 25,000
8,790 4,260 6,580 5,000 5,000
300 175 412 400 400
645 514 803 400 400
13,102 13,279 10,498 10,000 12,500
150
12,758
18,253
250 250
1,000 50,000 50,000
164,447
2,500
1,294
108,448
TOTAL PLANNING SERVICES DEPARTMENT 229,514 172,497 102,848 91,050 43,300
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL ~ PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
0tO 5875 GE-40
210 5875 GE-40
010 5600 GE-35
010 5275 GE-32
010 5230 GE-27
210 5225 GE-26
010 0225 GE-24
210 0225 GE-24
TOTAL
CITY PLANNER
CITY PLANNER
ASSOCIATE PLANNER
ASSISTANT PLANNER
CODE INSPECTOR
PLANNING TECHNICIAN
SECRETARY
SECRETARY
FULL TIME EMPLOYEES
61020 Part Time Employee Expense
5275 GE-32 ASSISTANT PLANNER
TOTAL PART TIME EMPLOYEES
61030 Seasonal Employee Expense
210 5250 NA-11 PLANNING INTERN
TOTAL SEASONAL EMPLOYEES
TOTAL PLANNING SERVICES DEPT
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
0.50 32,411 0.87 59,888 0.87 36,804
0.50 32,411 0.13 8,730 0.13 9,738
1.00 50,629 1.00 52,131 1.00 57,382
2.00 87,127 2.00 85,646 2.00 80,633
1.00 35,651 1.00 35,999 1.00 37,047
1.00 32,928 1.00 34,460 1.00 35,318
0.40 11,857 1.00 30,642 1.00 31,522
0.60 17,785
7.00 300,799 7.00 307,495 7.00 288,444
0.75 ~0~462 0.50 21,608 0.50 21,885
0.75 30,462 0.50 21,608 0.50 21,885
0.38
0.38
8.13
5,201 0.38 7,736 0.38
5,755
5,201 0.38 7,736 0.38 5,755
336,462 7.88 336,839 7.88 316,084
Airport
PROGRAM:
DEPARTMENT/DIVISION:
RESPONSIBILITY:
Facilities and Environment
Airport
Andrew Perry, Airport Manager
HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS:
The Airport is operated and managed by a five-member airport commission highly focused on
the retention of air service during a period of instability in the aidine industry. With many cities
losing airline service, a vigorous pro-active ad campaign has been launched to promote the use
of the Dubuque Regional Airport. The Commission has been working with American Eagle and
Northwest Airlines to retain air service by keeping passenger loads high with routes that are
financially viable for these carriers.
The Airport Commission proudly announced that the Airport reached its twelfth consecutive
year of perfect FAA Part 139 Inspection compliance this fall. Dubuque is the only airport that
has achieved such a record.
The Airport completed the navigational aids for Runway 18/36 and the rehabilitation of Taxiway
Charlie with lighting on both Charlie and Delta taxiways.
FUTURE INITIATIVES FOR FISCAL YEARS 2004 AND 2005:
The Airport will strive to retain viable air service for Dubuque while working to complete the
aidine terminal study and initiate a new Master Plan Study. These two tools can establish a
focus foi-the Airport Commission, FAA and the City of Dubuque for continuity and expansion of
the airport capital projects.
The Airport Manager and his Task Forces continue to work toward established goals while the
Airport Commission will maintain and foster the Airport's political and federal agency contacts.
The Airport will continue to operate and work with the changing new security developments and
develop methods to implement and promote ail aspects of aviation security -commercial-air
cargo and general aviation.
The Airport plans to upgrade snow removal equipment and maintain existing assets through
Capital Improvement Projects while positioning the Airport to meet the future needs by utilizing
their major planning projects to guide potential growth and development of the Dubuque
Regional Airport.
-184-
AIRPORT DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Abated Debt
Total Expense
Operating Revenue
Property Tax Support
Non-Abated Debt
Total Property Tax Support
Percent Increase
Percent Self Supporting
FY 2003 FY 2004 Dollar
Adopted Recommended Change
$ 1,008,054 $ 1,087,115 $ 79,061
1,153,442 1,274,885 121,443
$ 2,191,924 $ 2,454,850 $ 262,926
94.;~48 95.310 962_
$ 2,286,272 $ 2,550,160 $ 263,888
1,729,155 1,865,280 136,125
$ 557,117 $ 684,880 $ 127,763
41,222 34,516 (6,706)
$ 598,339 $ 719,396 $ 121,057
20.2%
75.6% 73.1%
Decision Packages
1 of 12
This improvement package provides 520 additional secretarial hours for administration for
support of the Task Forces (Marketing, Air Service, General Aviation). This provides for
preparation of agendas, minutes, compiling statistics and follow-up projects.
Related Cost: $8,780 Tax Funds- Recurring Not Recommended
Property Tax Impact: +$.0056/+.06%
Activity: Administration
2 of 12
This improvement package provides for the purchase of a gator/mule with the ability to fotlow
the entire six miles of security fence and do maintenance and repairs as required.
Related Cost: $111500 Tax Funds- Non-Recurring Not Recommended
Property Tax Impact: +$.0074/+.08%
Activity: Operations
-185-
3 of 12
This improvement package provides operations personnel with a handheld ticketing process
similar to the system used by the Police Department. The airport would like to use the same
technology for parking violations enforcement.
Related Cost: $5,000 Tax Funds- Non-Recurring
Related Revenue: $4,000 Tax Funds -- Recurring
Net Impact: +$1,000 Tax Funds
Property Tax Impact: +$.0007/+.01%
Activity: Operations
Not Recommended
4 of'12
This improvement package provides additional marketing funds to maintain and increase
passenger enplanements and retain air service. Without this improvement level reuest the
airport will have a $50,115 marketing budget. With the toss of $30,000 in State funding this is a
reduction from the $78,544 appropriated for FY 2003.
Related Cost: $30,000 Tax Funds- Recurring
Property Tax Impact: +$.0191/+.19%
Activity: Administration
Not Recommended
5 of 12
This improvement package provides for upgrading of the current radio system which has proven
unreliable.
Related Cost: $10,000 Tax Funds- Non-Recurring
Property Tax Impact: +$.0064/+.07%
Activity: Operations
Not Recommended
6 of 12
This improvement package provides for enhancement of the entrance road with landscaping.
Related Cost: $5,000 Tax Funds- Recurring Not Recommended
Property Tax Impact: +$.0032/+.04%
Activity: Operations
7of12
This improvement package provides a backhoe for making repairs rather than trying to hire a
contractor or borrow equipment from another department.
Related Cost: $42,000 Tax Funds- Non-Recurring
Property Tax Impact: +$.0267/+.27%
Activity: Operations
Not Recommended
-186-
8 of 12
This improvement package provides a tow bar head which will allow safe towing of larger jet
aircraft which are frequently in Dubuque.
Related Cost: $5,000 Tax Funds- Non-Recurring
Property Tax Impact: +$.0032/+.04%
Activity: FBO
Recommended
9 of'12
This improvement package adds a pickup for the Operations Supervisor for use ~n overseeing
staff, checking construction project sites and running into town.
Related Cost: $23,500 Tax Funds- Non-Recurring
Property Tax Impact: +$.0150/+.15%
Activity: Administration
Not Recommended
10 of 12
This improvement package provides a water softener for the FBO to extend the life of the water
lines and appliances.
Related Cost: $1,500 Tax Funds- Non-Recurring
Property Tax Impact: +$.0010/+.01%
Activity: FBO
Not Recommended
11 of 12
This decision package provides for the purchase of prints for the walls of the FBO waiting areas.
Related Cost: $1,500 Tax Funds- Non-Recurring
Property Tax Impact: +$.0010/+.01%
Activity: FBO
Not Recommended
12 of t2
This decision package replaces various carpeting in the ARFF/Maintenance facility. The
carpeting is showing heavy wear and some areas may be replaced with tile for maintenance
purposes.
Related Cost: $4,500 Tax Funds- Non-Recurring
Property Tax Impact: +$.0029/+.03%
Activity: Terminal
Not Recommended
Significant Line Items
1. There has been no change in the personnel complement.
-187-
4
Promotion expense has been decreased from $78,544 to $50,115 due to the loss
ofthe State marketing grant of $30,000. Historically actual Airport marketing
expense has been as follows:
FY 1995 $ 29,553
FY 1996 $ 44,235
FY 1997 $ 47,013
FY 1998 $ 47,543
FY 1999 $101,t73
FY 2000 $ 69,435
FY 2001 $ 84,349
FY 2002 $ 82,223
FY 2003 $ 78,544 (budget)
Electrical expense has been increased from $45,611 to $62,350 to reflect the anticipated
15% increase in rates plus $3,950 was added for the restaurant area,
Properly maintenance has been maintained at the $97,000 level to allow for lane
markings ($30,000 per year). The airport plans to alternate painting of the two runways
and related taxiways every other year. The cost has almost doubled since FY 2001 due
to the cost of paint with beads (now required by FAA) and the increased surface area to
be painted (due to runway extension/taxiway projects).
General Liability Insurance has been increased from $66,500 to $82.310 to reflect the
city-wide redistribution of costs based on risk factors and related costs.
Utility expense for heating buildings has been reduced from $19.522 to $13,884 based
on FY 2002 actual expense.
Equipment replacement items at the maintenance level include:
a. scissors man-lift ($17,500),
b. rider mower ($40,700),
c. computer periphe~'als ($1,295),
d. printer for making security badges ($5,400),
e. software upgrades ($400),
f. furniture replacement ($1,500),
g. desk ($535),
h. files ($375),
i. signage ($1,497),
shop equipment ($5,078),
k. custodial equipment ($700),
mower ($1,000),
m. other safety equipment ($784),
n. Purple K and other firefighting materials ($4,511),
o. concession equipment ($3,525),
p. radios ($2,750), and
q. television ($300),
-188-
8. Significant revenue changes include:
University of Dubuque rent from $32,000 to $39,500
Unscheduled charter flights from $2,500 to $5,000
Aviation fuel sales from $754,821 to $867,314 (increase of $112,493) and fuel
flow revenues from $80,688 to $94,927 (increase of $14,239). These revenue
increases are somewhat offset by increases in the cost of fuel purchased from
$534,286 to $596,893 (increase of $62,607). The change in costs reflects a
decrease in cost per gallon compared to the FY 03 budget. The increase in
revenues reflects more gallons sold and a nickel increase in profit margin on low
lead fuel sold;
d. Airline storage and uplift revenues decreased from $85,000 to $82,971.
e. General aviation hangar rentals decreased from $40,126 to $37,635
f. Long term parking fees are going from $187,500 to $196,000
g. Airline security refunds are going from $78,450 to $90,000
h. Transportation Safety Admin. Rent revenue of $14,000 cover the office of the
new secudty screening agents and Deputy TSA officer.
-189-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
PROGRAM/DEPT
Airport
PROJECT DESCRIPTION SOURCE OF FUNDS FY 20,04
Airport Master Plan
Ground Level Boarding Bridge
Snow Removal Broom/Blower Vehicle
Liquid Deice Truck & Accessories
Ind. Park/Sanitary Sewer Lagoon Stdy
Revise Storm Water Drainage by
Chartaire and Rehab Prkg Lot 4
Additionar Fuel Storage Tank
Pavement Condition Index (PCI)
Dbq Air Service Floor Epoxy Replace
Surveillance Cameras
Radar Display System
Ramp Repair for Corporate Hangars
Terminal Design
Terminal Environmental Assessment
Utility Environmental Assesament
Terminal Land Acquisition
Terminal Implement Phase 1, 2 & 3
Airport Entrance Road Beautification
Roof Repair and Replacement
Corporate Hangar Repairs
Replace Carpeting Adm. Offices
Utility Improvement to New Terminal
FAA/Passenger $
Facility Charges
FANPassenger $
Facility Charges
FANPFC ' $
FANPassenger $
Facilily Cha~Jes
Airpod Construction Fd $
Airport Construction Fd $
Airport Construction Fd
Geneml Fond
Sales Tax Fund
State Airport Funding
FAA/Passenger
Facility Charges
Geneml Fund
FAA/Passenger
Facility Charges
FANState Airpod Fd
State Airport Funds
FAA/Passenger
Facility Charges
FANPasaenger
Facility/GenemllDRN
Slate Airport Funds
Airport Construction Fd
General/Airport Const/
State Airport Funds
State Airport Funds
General Fund
DRA Distribution
130,000
330,000
530,000
150,000
80,000
81,000
45,000
17,500
18,500
20,000
FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE
$
$
$ $
$ $
$ $
$ - $
$ -
-
-
-
130,000
- $ 14,000 $
- $ 1,000,000 $
100,000 $ - - $ 90,000
- $ 1,000,000
$ ~ $
- $ - $
- $ - $
$ - $ - $ 130,000
- $ - $ 330,0O0
- $ - $ 530,000
- $ - $ 150,000
- $ - $ - $ 80,000
- $ - $ - $ 81,000
- $ $ - $ 45,000
- $ $ - $ 17,500
- $ $ - $ 18,500
- $ $ - $ 20,000
- $ $ - $ 130,000
7,200 $ - $ 21,200
- $ - $ 1,000,000
- $ - $ - $ 100,000
- $ - $ - $ 90,000
- $ - $ - $ 1,000,000
7,615,126 $
12,000 $
60,000 $
1,325,000 $ 15,567,769 $ 24,507,895
$ $ $
$ $ $
$ $
12,000 $ 12,000 $ 36,000
35,000 $ $ 95,000
65.000 $ 30.000 $ 95.000
- $ 30,000 $ 30.000
- $ $
184
185
186
187
188
189
190
191
192
t93
194
195
196
197
198
199
2OO
201
202
203
204
205
c~
m-<
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Facilities and Environment
Airport
FBO Operation
GOAL
Provide the community with a Fixed Base Operation (FBO), which characterizes our slogan
"HospitaJity is our Hallmark" by providing all aircraft, crew and passengers' service in a safe,
efficient, and hospitable manner.
DESCRIPTION
This Activity operates 16.5 hours a day providing service for general aviation, corporations, air
taxi operators, air cargo and the commercial airlines, supplying two types of aircraft fuel,
hangaring services, and on-call service during the eight remaining hours. The FBO makes
arrangements for catering, car rental, recommends places to see, restaurants to dine, directions
to local facilities and attractions, ca~ls for reservations and shuttles, sells pilot supplies, and
provides computerized accounting and the janitorial service for their facility. Staff assists
Administration, Maintenance, and Operations Departments as needed. An FBO Supervisor, 2.0
full-time Line Service Workers, 2.04 FTE's of part-time Secretaries and 2.98 FTE's of part-time
Line Service Workers staff this Activity.
SERVICE OBJECTIVES
To maintain and operate a safe, efficient, and hospitable oriented Fixed Base Operation
by providing:
a)
b)
c)
d)
e)
f)
g)
h)
i)
J)
Safe refueling operations;
Aircraft hangaring;
Daily fuel testing
Fuel farm operation;
Employee training;
On-ground services as necessary for local and transient corporate aircraft;
Computerized account billing and
Car rental card fueling system
Daily FBO equipment and vehicle maintenance
Observance of safety and security measures
Airport FBO Operation
-193-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Par~-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
3.00 3.00 3.00 3.00
5.02 5.02 5~02 5.02
$ 270,422 $281,831 $ 320,546 $ 350,566
607,746 631,252 691,425 741,148
21,037 2,863 6,055 6,800
$ 899,206 $915,946 $1,018,026 $1,098,514
$ 899,206 $915,946 $1,018,026 $1,098,514
$1,018,467 $1,084,782 $1,016,778 $1,135.087
PERFORMANCE MEASURES
Fuel Sales
100LL
Gallons
Sales
Jet A
Gallons
Sales
Aidines Fuel Uplift/Storage
Fees
Auto Gas
Sales
Aircraft Hangaring
Total aircraft
Total rent from hangaring
FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
152,352 174,352 150,670 150,670 166,737
$396,863 $284,766 $284,766 $307,463
163,359 210,951 172,083 172,083 212,973
$413,646 $249,520 $249,520 $389,430
$ 98,932 $101,061 $ 85,000 $ 85,000 $ 94,927
$ 22,361 $18,830 $ 20,280 $ 20,280 $ 18,750
75 75 70 70 75
$ 42,362 $ 37,775 $ 40.126 $ 40,126 $ 37,635
Airport -194- FBO Operation
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Airport
ACTIVITY: Airport Operations and Maintenance
GOAL
Maintain the Airport in an operationally safe and efficient manner by providing for the
maintenance of runways and taxiways, parking lots, entrance road, security for certified air
carriers, aircraft rescue and fire fighting (ARFF) capabilities, medical first responder, weed and
grass control, snow/ice removal, supervision of farming operations, and short and long-term
parking regulation.
DESCRIPTION
This Activity provides an Airport, which is open to the flying public year-round, and meets all
FAA requirements. This Activity is responsible for meeting Part 139, 77 compliance issues for
all the runways, ta×iways, parking areas, and roadways. It provides aircraft rescue and fire
fighting services, medical first responder, security for certified air carriers, farm lease operations,
weed and grass control, snow/ice removal, fuel farms, and the water and wastewater treatment
facility. This Activity is staffed by a Mechanic/Maintenance worker, two Maintenance workers,
.23 seasonal worker, 1.75 security/operations personnel and 24-hour coverage by three
Operations Specialists (whose duties include aircraft rescue and fire protection, parking
enforcement, medical first responder, and security services).
SERVICE OBJECTIVES
To maintain operationally safe the airside and landside areas by:
a) Providing an efficient snow removal program for winter operations; and
b) Providing a maintenance program for 28 miles of pavement to prevent
deterioration of runways, taxiways, and all landside road surfaces.
To continue the Airport-wide crack sealing program by utilizing in-house personnel and
airport-owned equipment.
To remove visual and operational hazards for aircraft and maintain the aesthetics of the
grounds by keeping them properly tdmmed.
To control and insure availability of parking for patrons by servicing and maintaining the
parking facilities.
5. To provide aircraft rescue and fire fighting coverage, emergency medical, security, and
law enforcement support in accordance with FAA requirements.
To provide a safe water supply and efficient and sanitary collection and treatment of
wastewater.
To provide a vehicular maintenance program for the Airport's vehicle fleet.
Airport Airport Operations and Maintenance
-195-
9.
10.
To maintain compliance of all FAA rules and regulations i.e. Part 139, Part 107, 108
To provide mowing and maintenance of 450 acres of grass
To maintain ail ain"ield signage, lighting, pavement markings
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
Subtotal
Debt Service
TOTAL BUDGET
Funding Summary
General Fund
Debt Service Fund
TOTAL BUDGET
Revenue Genemted
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
6.00 6.00 7.00 7.00
.23 .23 .98 .98
$333,977 $328,670 $425,617 $457,501
218,136 196.388 241,636 275,454
84,988 24,764 17,176 79,655
$637,101 $549,822 $684,429 $812,610
85,512 101,460 55,796 90,233
$722,613 $605,281 $781,447 $902,843
$656,963 $605,621 $740,225 $868,327
65,651 45,660 41,222 34,516
$722,613 $651,281 $781,447 $902,843
$347,934 $331,786 $321,157 $314,600
PERFORMANCE MEASURES
Airline Passenger
Enplanements by Calendar
Year
Number of Aircraft Movements
during 17 hours of Operation
Tillable acres
Taxiway Chadie
Reconstruction & Light
Taxiway Delta Lighting
Replacement
Taxiway Alpha Lighting
Master Plan
Purchase Snow/Ice Equipment
FY 200'1 FY 2002
ACTUAL ACTUAL
e~ima~
56,353 51,250
48,198
305.26
47,951
FY 2003 FY 2003 FY 2004
BUDGET REVISED RECOM'D
45,000 45,000 52,000
48,200 48,200 48,300
300.00 300.00 300.00
con.fuSion completed completed
const~ion completed
constru~ion
In progress
purchase
Airport
-196-
Airport Operations and Maintenance
PROGRAM: Facilities and Environment
DEPARTMENT/DIVISION: Airport
ACTIVITY: Terminal and Building Maintenance
GOAL
Maintain an Airport terminal that is safe, pleasant, clean and convenient for passengers and to
provide the maintenance of other City-owned buildings and hangars.
DESCRIPTION
This Activity maintains the airline terminal and adjoining offices, Operations and Maintenance
building, FBO complex, administration office, three large aircraft hangars, two water pump
houses, wash bay building, electrical vault, north rental house, equipment facility, 46 t-hangars,
and lease related repairs for other City-owned facilities/hangars.
SERVICE OBJECTIVES
To keep the Dubuque Regional Airport functional for commercial and private operators
by:
a) Maintaining the terminal by cleaning the seating areas, rest rooms, observation
area, etc., through contracted custodial services;
b) Maintaining the City-owned heating and cooling systems with outside help to
insure proper maintenance and surveillance;
c) Repairing all buildings as required by contracts, including roofs, doors, lights,
etc.;
d) Providing routine inspection of City-owned facilities at the Airport; and
e) Providing efficient maintenance by replacing custodial equipment used for the
terminal complex; and
f) Maintain the terminal by interior and exterior painting.
Airport Terminal and Building Maintenance
-197-
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 200t FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
1.00 1.00 1.00 1.00
$ 37,332 $ 42,036 $ 46,745 $ 50,674
128,491 102,932 90,915 I27,816
14,329 $1,731 5,525 4,525
$180,152 $147,791 $143,185 $183,015
$180,152 $147,791
$ 10,000 $ 7,503
$143,185 $183,015
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
PERFORMANCE MEASURES
Building rental charges
(per square foot per year)
American Eagle/Mesaba
Aidines $14.32 $14.32 $14.32 $14.32
University of Dubuque Office $2.25 $2.25 $2.25 $2.25 $2,31
University of Dubuque
Hangar $.90 $.90 $.90 $.90 $.92
FAA $15.38 $15.36 $15.36 $15.36 $15.36
Rental Cars $17.42 Flat% Flat % Flat % Flat %
Vending Machines $4,143 .$4,195 $4,195 $5,800
Advertising percent $4,855 $4,656 $4,600 $4,600 $4,600
Long-Term Parking $153,756 $195,150 $187,500 $187,500 $196,000
North House $6,064 $6,594 $6,060 $6,060 $6,132
Airport Terminal and Building Maintenance
-198-
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 51 - Airport Department
FUND ACCOUNT .......... TITLE ......... FY 2001 ACTUAL
010 61010 FULL-TIME EMPLOYEES 454,621
010 61020 PART-TIME EMPLOYEES 140,137
010 61030 SEASONAL EMPLOYEES 1,455
010 61050 OVERTIME PAY 71,345
010 61071 HOLIDAY PAY-OVERTIME 128
010 61092 VACATION PAYOFF 2,936
010 61310 IPERS 34,883
010 6].320 SOCIAL SECURITY 51,266
010 61410 HEALTH INSURANCE 79,934
010 61430 WORKMENS' COMPENSATION 7,868
010 61450 LIFE INSURANCE 742
010 61610 UNIFORM ALLOWANCE 326
010 61630 TOOL ALLOWANCE 125
010 61650 EMPLOYEE PHYSICALS 1,251
010 61651 OTBER MEDICAL COSTS 461
010 61660 EMPLOYEE MOVING EXPENSE
TOTAL Wages and Benefits 847,478
FY 2002 ACTUAL
437,356
149,746
7,259
71,128
2,329
33,664
50,023
73,981
7,360
720
].25
297
376
5,049
839,412
FY 2003 BUDGET
528,159
179,129
3,629
88,032
45,320
60,299
94,749
6,169
1,053
125
940
450
1,008,054
010 62010 OFFICE SUPPLIES 5,369 5,636 5,583
010 62011 UNIFORM PUBCHASE/MAINT. 4,151 3,141 6,233
010 62030 POSTAGE AND SHIPPING 1,599 2,390 2,965
010 62050 OFFICE EQUIPMENT MAINT 1,100
010 62060 O/E MAINT CONTRACTS 679 1,785 925
010 62061 DP EQUIP. MAINT CONTRACTS 5,357 4,524 5,653
0].0 62090 PRINTING & BINBING 6,305 4,024 5,952
010 62].10 COPYING~REPRODUCTION 4,019 1,127 3,500
010 62130 LEGAL NOTICES & ADS 617 1,043 1,186
010 62140 PROMOTION 84,349 82,223 78,544
010 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,334 834 3,346
010 62190 DUES & MEMBERSHIPS 1,179 1,296 1,336
010 62230 SALES TAX 29 50
0~0 62240 REFUNDS 993 110 1,000
010 62~90 MISCELLANEOUS 391 39 602
0].0 62310 TRAVEL-CONFERENCES 12,493 6,050 6,835
010 62320 TRAVEL-CITY BUSINESS 6,119 7,366 10,439
010 62340 MILEAGE/LOCAL TRANSP 963 1,902 1,384
FY 2004 RECOMMENDED
561,381
188,999
3,817
92,106
47,817
63,62].
120,628
6,353
1,093
125
725
450
1,087,115
5,864
6,358
3,202
200
1,821
8,556
6,071
2,769
1,2].0
80,115
3,413
1,900'
4O
1,000
500
7,899
11,198
1,940
PROGRAM - 3 - HOME & COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 51 - Airport Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
FY 2002 ACTUAl,
FY 2003 BUDGET
FY 2004 RECOMMENDED
010 71113 CALCULATORS 250
010 71116 COPIER MACHINE 9,939
010 62360 EDUCATION & TRAINING 7,840 2,575 7,739 7,894
010 62411 UTILITY EXP-ELECTRICITY 43,857 44,547 45,611 62,350
010 62412 UTILITY EXP-GAS 32,111 13,209 19,522 13,884
010 624].8 UTILITY EXP-REFUSE 2,799 3,061 2,855 3,].22
010 62421 TELEPHONE 9,824 10,738 10,012 ].1,922
010 62424 PAGER FEE 740 546 759 775
010 62431 PROPERTY MAINTENANCE 75,486 60,731 96,074 98,595
010 62432 PROPERTY MAINT INSURED 24,464
010 62441 I~SURANCE, PROPERTY 8,201 10,635 9,950 11,475
010 62442 BOILER INSURANCE 797 797 797 917
010 62443 GENERAL LIABILITY INS 60,424 49,131 66,500 82,610
010 62511 FUEL, MOTOR VEHICLE 35,021 23,270 32,710 31,186
010 62514 FUEL, AVIATION 476,816 516,603 534,286 596,893
010 62521 MOTOR VEHICLE MAINT. 43,438 20,834 40,349 40,921
010 62528 MOTOR VEH. MAINT. OUTSOUR 175 3,644 1,316 3,828
010 62611 MACH/EQUIP MAINTENANCE 16,850 29,077 24,951 30,549
010 62615 MACH/EQUIP MAINT. OUTSOUR 1,244 8,346 ].,561 8,769
010 62636 DE-ICING PRODUCTS 12,008 4,565 12,308 12,554
010 62642 FOOD PRODUCTS 6,722 7,131 7,950 8,109
010 62664 LICENSE FEES 84 75 105 84
010 62666 CREDIT CARD CHARGE ].2,365 13,191 14,265 14,739
010 6267]. MISC. OPERATING SUPPLIES 49,902 47,406 48,330 49,297
010 62692 LANDFILL FEES 100
010 62712 CONSULTING ENGINEERS 10,504
010 62716 CONSULTANT SERVICES 500
010 62726 AUDIT SERVICES 800 1,000 1,000
010 6273]. MISCELLANEOUS SERVICES ].28 89
010 62733 CONTRACT CUSTODIAL 23,999 28,493 33,860 34,573
010 62742 CRACKFILLING 2,000
010 62745 SOIL TESTING 2,125 1,150 749 1,368
010 62'747 MACH/EQUIPMENT RENTAL 544 5,492 1,200 1,224
010 62767 ENVIRON. TESTING/MON. 2,000 2,572 2,050 2,091
TOTAL Supplies and Services 1,088,380 1,042,729 ].,153,442 1,274,885
PROGRAM - 3 - HOME
COMMUNITY ENVIRON.
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 51 - Airporn Deparnmenn
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 71119 FAX MACHINE
0]0 71120 PERIPHERALS, COMPUTER 1,448
010 71122 PRINTER 500
010 71123 SOFTWARE
010 71124 MICRO-COMPUTER
010 71156 FURNITURE 895
010 71211 DESKS/CHAIRS 1,224
010 71214 FILES 963
010 71227 SIGNAGE 559
010 71310 AUTO/JEEP REPLACEMENT 28,051
01£ 71314 TRUCK-REPLACEMENT
010 71315 TRUCK-ADDITIONAL 21,229
010 71322 SWEEPER, NON-STREET 23,920
010 71329 VEHICLE ACCESSORIES
010 71410 SHOP EQUIPMENT 3,313
010 71421 HIGH PRESSURE SPRAY
010 71512 COMPRESSORS
010 71610 CUSTODIAL EQUIPMENT 73
010 716].1 MOWING EQUIPMENT 3,235
010 71619 OTHER ~AINT. EQUIPMENT
TOTAL Machinery and Equipmenn 95,349
010 72113 OTHER SAFETY EQUIPMENT 1,497
010 72116 SAFETY EQUIP., FIRE DEPT 635
010 72310 CONCESSION EQUIPMENT 4,056
010 72410 PAGER/RADIO EQUIPMENT 2,364
010 72414 TELEVISION 300
010 724].5 ELECTRONIC DATA COLLECTOR 18,448
010 72417 CAMERA RELATED EQUIPMENT 10,275
010 72418 TELEPHONE SYSTEM 1,434
TOTAL Machinery and Equipmenn 39,009
010 74111 PRINCIPAL PAYMENT
090 74111 PRINCIPAL PAYMENT 56,685
010 74112 INTEREST PAYMENT 19~862
090 74112 INTEREST PAYMENT 8,966
FY 2002 ACTUAL
425
423
2,000
1,353
11,500
102
3,399
9,840
1,578
956
31,576
4,898
1,688
4,350
2,046
150
13,132
21,751
39,550
34~049
6~110
FY 2003 BUDGET FY 2004
500
1,270
275
1,102
1,255
3,000
4,978
3,500
650
1,950
18,730
769
2,500
4,423
3,456
550
11,698
22,821
37,005
32,975
4,2].7
RECOMMENDED
1~295
5,400
400
1,500
535
375
1,497
5,000
5,078
700
41,700
17,500
80,980
784
4,511
3,525
2,750
300
11,870
23,883
32,000
31,834
2,516
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
PROGRAM - 3 - HOME & COMMUNITY ENVIRON. DEPARTMENT ' 51 - Airport Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL
TOTAL Debt Service 85,512
0~0 91090 TO DEBT SERVICE 36,590
TOTAL TRANSFERS OUT 36,590
TOTAL DEP/DIV: Airport Department 2,192,318
FY 2003 BUDGET FY 2004 RECOMMENDED
10].,460 97,018 90,233
37,547 38,552 39,593
37,547 38,552 39,593
2,065,857 2,327,494 2,584,676
FUND 010 GENERAL FLrND
PROGRAM--FACILITIES AND ENVIRONMENT
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
AIRPORT DEPARTMENT
ACT. ACCT
51100 52320
51100 52321
51100 52324
51100 52325
51100 52326
51100 52327
51100 52329
51100 52330
51100 52331
51100 52332
51100 52334
51100 52335
51100 52336
1~51100 52339
~c~51100 52340
I 51100 52368
51100 52371
51100 52379
51100 52401
51100 52403
51100 52406
51100 52508
51100 53302
51100 54201
51100 54506
51100 54508
51200 44415
51200 44611
51200 44612
51200 44613
5]200 44614
51200 44812
51200 44818
51200 52337
......... TITLE .........
ADVERTISING DISPLAYS
HANGAR RENT
TSA RENT
NORTItWEST AIRLINK
NORTH FARM HOUSE RNT
RENT-A-CAR
FAA OFFICE RENT
FLEXSTEEL RENT
A.Y. MCDONALD
UNIVERSITY OF DUBUQUE
UNSCELD CHARTER FLIGHTS
COTTINGHAM AND BUTLER
SECURITY GATE FEES
UNITED EXPRESS
AMERICAN EAGLE
CHART A1RE
CORPORATE HANGER
RENTAL, TRAILER LOT
VENDING MACH COMMISSION
RENTS & CONCESSIONS
PROMOTION ITEM DONATIONS
ASSET SALES, MISC
MISCELLANEOUS REVENUE
REFUNDS
SECURITY DEP-HANGAR
TENNANT DEPOSITS
CATERING
AVIATION FUEL SALES
AUTO GAS FUEL SALES
OIL
FUEL FLOW
CHARTS, LOG BOOKS,ETC
CAR WASHING
AIRLINE STORAGE/UPLIFT
FY 2001 ACTUAL
FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM,
4,570 4,656 4,600 4,600
42,362 78,059 77,539 77,539
49,362 46,405 43,033 43,033
6,064 6,594 6,060 6,060
101,993 98,270 102,000 10,200
18,723 18,872 18,723 18,723
2,026 2,026 2,135 2,135
309 3,854 3,384 3,384
32,329 34,175 32,000 32,000
5,809 7,633 2,500 2,500
2,200 2,200 2,262 2,262
400 112 100 100
37,631 10,591
56,273 64,971 61,859 61,859
9,651 9,799 9,705 9,705
17,765 18,645 19,096 19,096
1,980 2,044 2,034 2,034
3,363 2,938 3,350 3,350
995 1,449 840 840
150
110
11
16 14,019
30
8O0
4,474 4,741 4,500 4,500
717,798 795,244 754,821 780,369
20,819 18,830 20,280 20,280
1,989 2,493 1,700 1,700
77,053 96,384 80,688 80,688
2,890 3,601 2,700 2,700
3,050 64
98,932 101,061 85,000 85,000
4,600
76,46l
14,000
44,951
6,132
100,726
20,727
2,168
3,927
39,500
5,000
2,222
100
62,715
9,229
19,388
2,067
4,600
1,080
4,600
867,314
18,750
2,000
94,927
3,000
82,971
FUND 010 GENERAL FUND
PROGRAIvI--FAC]LITIES AND ENV]RONlv1ENT
ACT. ACCT ......... TITLE .........
51200 52354
51200 52355
51200 52356
51200 52401
51200 52404
51200 54204
51200 54303
51400 43400
51400 44337
51400 44610
51400 52323
51400 52404
51400 52502
1~51400 54303
6 43219
FACILITY FEE
MAINT HANGAR RENT/°/o GROSS
RENTAL OF CAR %
VENDING MACH COMMISSION
TELEPHONE COMMISSION
IOWA FUEL TAX REFUND
REIMBURSEMENT S -GENERAL
STATE GRANTS
LONG-TERM PARKING FEES
AIRLINE SECURITY REFUNDS
FARM LAND RENT
TELEPHONE COMMISSION
EQUIPMENT SALES
REIMBURSEMENTS-GENERAL
INSURANCE CLAIMS
FAA FUNDS
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
AIRPORT DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
5,963 2,830
16,383 17.444
1,933 2,030
1,201 1,163
1,000 892
47 232
30,375 31,300
201.776 195,150
82,419 73~737
27,266 22.969
633 131
3,373 200
2,092 8,298
10,000 7,503
32,970
4,528 4,528 3,800
16,863 16,863 15,890
2,000 2,000 2,000
1,505 1,505 1,200
1,037
930 930 900
100 100 100
30,500
187,500 187,500 196,000
78,450 78,450 90,000
22,157 22,157 22,500
550 550 100
2,000 2,000 2,000
TOTAL AIRPORT DEPARTMENT 1,771,144 1.884,533 1,729,155 1,631,366 1,865,280
FUND 390 AIRPORT CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
00390 59440 FR GO BOND PROCEEDS
390030 43219 FAA FUNDS
390030 '54202 SALES TAX REFUNDS
390030 54303 REIMBURSEMENTS-GENERAL
390030 59010 FR GENERAL
390030 59391 FR PASSENGER FACILITY
390085 43219 FAA FUNDS
390085 59391 FR PASSENGER FACILITY
390094 43219 FAA FUNDS
390094 59391 FR PASSENGER FACILITY
390095 43400 STATE GRANTS
390096 43400 STATE GRANTS
390163 43219 FAA FUNDS
~.~ 390163 59391 FR PASSENGER FACILITY
mo-~ 390166 43219 FAA FUNDS
390166 59391 FR PASSENGER FACILITY
390167 43219 FAA FUNDS
390167 59391 FR PASSENGER FACILITY
390179 43219 FAA FUNDS
390179 59391 FR PASSENGER FACILITY
390203 43400 STATE GRANTS
390205 43219 FAA FUNDS
390205 43400 STATE GRANTS
390305 43219 FAA FUNDS
390305 59391 FR PASSENGER FACILITY
390434 43219 FAA FUNDS
390434 59010 FR GENERAL
390517 43219 FAA FUNDS
390519 43400 STATE GRANTS
390524 43400 STATE GRANTS
390524 59010 FR GENERAL
390526 43219 FAA FUNDS
390526 43400 STATE GRANTS
390636 43400 STATE GRANTS
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
660,337
5,144,818 1,028,682 447,722
10,563
3,100
280,000
235,000
913,500 913,500
101,500 101,500
87,000 87,000
9,666 9,666
17,500 17,500
9,400 9,400
202,854
161,612
187,900 21,308
37,960
1,110,794 365,207
40,000 75,000
25,843
2,500 2,500
3,030
21,500
71,756 28,907
117,000
13,000
477,000
53,000
135,000
15,000
300,000
30,000
20,000
90,000
10,000
FUND 390 AIRPORT CONSTRUCTION FUND
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT. ACCT ......... TITLE .........
390636 54202
390636 59010
390806 54202
SALES TAX REFUNDS
FR GENERAL
SALES TAX REFUNDS
TOTAL AIl/PORT CONSTRUCTION FUND
FY 2001 ACTUAL FY 2002 ACTUAL
68 452
48,457
17,826
6,418.671 2.838,258
FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
1,181,066 2.074.833 1,260,000
FUND 391 PASSENGER FACILITY CHARGE
PRGRAM 3--FACILITIES AND ENVIRONMENT
ACT ACCT ......... TITLE .........
00391 44615
51903 44615
51903 52110
39103 0 44615
TOTAL
PASSENGER FACILITY CHARGE
PASSENGER FACILITY CHARGE
INVESTMENT EARNINGS
PASSENGER FACILITY CHARGE
PASSENGER FACILITY CHARGE
FY 2001 ACTUAL FY 2002 ACTUAL
173,251 231,717
2.717 3,276
175,968 234.993
FY 2003 BUDGET FY 2003REVISED FY 2004RECOM.
111,166 111 166 111,000
164.000
111.166 275,166 111,000
CITY OF DUBUQUE, iOWA
DEPARTMENT DETAIL - PERSONNEL coMPLEMENT
61 AIRPORT
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
010 3250 GE-41 AIRPORT MANAGER
010 1995 GE-35 OPER/MAINT.SUPVSR-AIRPORT
010 1875 GE-33 FBO SUPERVISOR
010 0460 GE-27 STENOGRAPHER
010 2525 GD-IO MECHANIC
010 2205 GD-06 MAINTENANCEWORKER
010 1925 NA-27 LINE SERVICEWORKER
010 SECURITY PERSONNEL-LEO
010 1875 NA-13 AIRPORTOPERSPECIALIST-112
TOTAL FULL TIME EMPLOYEES
61020 Part Time Employee Expense
010 0236 GE-24 SECRETARY-PARTTIME
010 SECURITY PERSONNEL-LEO
010 1927 NA-27 LINE SERVICEWORKER-P.T,-IPERS
TOTAL PART TiME EMPLOYEES
61030 Seasonal Employee Expense
010 0896 NA-11 LABORER-PARK-AIRPORT-SEASONAL
TOTAL SEASONAL EMPLOYEES
TOTAL AIRPORT
FY 2002 FY 2003
FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 67,898 1.00 73,456 1.00 75,582
1.00 52,133 1.00 54,415 1.00 54,624
1.00 41,055 1.00 46,284 1.00 50,060
1.00 34,985 1.O0 36,711 1.00 38,147
1.00 35,431 1.00 37,590 1.00 39,939
3.00 99,247 3.00 106,283 3.00 112,184
2.00 57,122 2.00 61,169 2.00 69,436
1.00 30,931 1.00 32,991
3.00 77,952 3.00 ~31 3.00 ~719
13.00 465,823 14.00 531.270 14.00 561,382
2.24 72,019 2.24 75,137 2.24 78,288
0.75 23,199 0.75 24,617
2.98 75~95 2.98 80,793 2.98 86~O93
5.22 148,014 5.97 179,129 5.97 188,998
0.23 3,182 0.23 3,629 0.23 3,817
0.23 3,162 0.23 3,629 0.23 3,817
18.45 617,019 20.20 714,O28 20.20 754,197
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
61 AIRPORT
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
010 3250
010 1995
010 1875
010 O46O
010 2525
010 2205
010 1925
010
010 1875
GE-41 AIRPORT MANAGER
GE-35 OPER/MAINT.SUPVSR-AIRPORT
GE-33 FBO SUPERVISOR
GE-27 STENOGRAPHER
GD-IO MECHANIC
GD-06 MAINTENANCEWORKER
NA-27 LINE SERVlCEWORKER
SECURITY PERSONNEL-LEO
NA-13 AIRPORT OPER SPECIALIST-112
TOTAL FULL TIME EMPLOYEES
61020 Part Time Employee Expense
010 0236
010
010 1927
GE-24 SECRETARY-PARTTIME
SECURITY PERSONNEL-LEO
NA-27 LINE SERVICEWORKER-P.T.qPERS
TOTAL PART TIME EMPLOYEES
61030 Seasonal Employee Expense
010 0896 NA-11 LABORER-PARK-AIRPORT-SEASONAL
TOTAL SEASONAL EMPLOYEES
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 67,898 1.00 73,456 1.00 75,582
1.00 52,133 1.00 54,415 1.00 54,624
1.00 41,055 1.00 46,284 1.00 50,060
1.00 34,985 1.00 36,711 1.00 38,147
1,00 35,431 1.00 37,590 1.00 39,939
3.00 99,247 3.00 106,283 3.00 112,184
2.00 57,122 2.00 61,169 2.00 69,436
1.00 30,931 1.00 32,991
....... 3_.0.~_ .......... _7.7.,952 3.00 84,431 3,00
13.00 465,823 14.00 531 270 14.00 561,382
2.24 72,019 2.24 75,137 2.24 78,288
0.75 23,199 0.75 24,617
2.98 75,995 2.98 80,793 2.98 86,093
5.22 148,014 5.97 179 129 5.97 188,998
0.23
0.23
3~182 .0.23 ......... ~3~629 0.23 3,817
3,182 0.23 3,629 0.23 3,817
TOTAL AIRPORT 18.45 617,019 20.20 714.028 20.20 754,197
Library
PROGRAM:
DEPARTMENT/DIVISION:
RESPONSIBILITY:
Human Development
Library
Susan Henricks, Library Director
HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS AND 2003 TO DATE:
Administration
The Library celebrated its 100th anniversary by offering a vast assortment of events over the
course of the year which totaled 7,051 in attendance and included a Citywide Book Club
featuring Mark Twain's "The Adventures of Huckleberry Finn"; a Dubuque Authors @ Your
Library author visit series; a Book Clubs @ Your Library series: the "Appraisal" Art Event:
Children's and Young Adult Summer Reading Programs; an Ice Cream Social: an Open House
& Rededication Ceremony; and other cultural and recreational events. A commemorative
Centennial print by award-winning author/illustrator Arthur Geisert was also commissioned for
the Library's celebrations. Patrons were excited and amazed by the large number of quality
programs offered during this celebration.
The staff and Board welcomed Susan Henricks as the new Library Director.
Library Board of Trustees formed a Feasibility Study Committee to select a professional
fundraiser with the ability to complete a feasibility study and deliver a recommendation
regarding the implementation of the Library's proposed renovation project.
Department Review committee members approved by Library Board of Trustees with a target
date of starting the review by March, 2003 to complete by the first quarter of FY04.
Completed inventory of building contents for purposes of insurance tess antiques, rare books
and works of art.
Begin inventory and valuation of old and/or rare books in the collection for purposes of
insurance and disposition (long-term loan, sell, preserve) to be completed in FY 03.
Begin reorganization of Maintenance Activity through introduction of work orders and job audit.
Reached agreement among the public libraries and county library of Dubuque County to
propose a county wide non-resident library service agreement to equalize funding and provide
library service. 28E agreement drafted in October 2002, and with full agreement from tibrary
boards and city councils will be implemented July 1, 2003.
Library's application for Accreditation to be submitted to the State Library of Iowa in December
of 2002.
-209-
Adult Services
Consolidated Circulation and Adult Services under Adult Services Manager to provide better
customer service and cross training.
Increased outreach through varied opportunities in Adult programming, ranging from lectures to
hands-on craft presentations.
Continued to provide Young Adult programming with a summer reading club, which included a
mystery party and other social events; also a bookmark contest and a banned books essay
contest.
Honored volunteers with the annual Volunteer Recognition Dinner.
Provided access to All Data, an automotive diagnostic and repair database and EbscoHost. a
periodical database of fourteen separate databases covering magazines for all ages,
newspapers, business resources, consumer health information, an animal encyclopedia, a
general encyclopedia, and education resources.
Continued to provide public Internet access and assistance on 12 public terminals, resulting in
an increase of 64% over FY01 and a total of 51,000 patron visits.
Children's Services
"Celebrate Reading" was the most successful Summer Reading Program in the Library's
history. Over 2,100 children registered for the program with nearly half completing the first
phase of the program.
The Lollipops & Music for Our Preschoolers concert series and Family Evening Storytime
continued to provide cultural programming on evenings and weekends.
The Library partnered with Scholastic, Inc. to provide Iow-cost, quality books for sale to the
public at a reasonable price. In turn, the Children's Room earned a percentage of the profits
back in books to supplement the juvenile collection and distribute to children.
The Library partnered with the Dubuque Arts Council Artists in Residence to host the world-
renowned Eulenspiegel Puppet Theatre for a free public performance.
The Children's and Adult audiovisual collections were greatly enhanced by an $8,200 grant
submitted by the Library Foundation and funded Dubuque Racing Association for a start-up
DVD collection.
Circulation Service
Circulated a record high of nearly ~ million items, made possible by a grant received from the
Fdends of the Library.
Recorded average daily gate count of 735 visitors, an increase of more than 200 per day from
FY01.
-210-
Updated and consolidated patron records in preparation for library automation system upgrade.
Initiated automated Telecirc program, which calls patrons to notify them of overdue or reserved
materials saving time and postage.
Helped celebrate the Library's Centennial and Library Card Sign-up Month by giving away a
book bag of goodies to the 100th new card issued during September.
Continued inspecting videotapes using TapeChek.
Consolidated services under Adult Service Manager to provide improved customer service and
cross training for staff.
Added two wheeled carts with baskets plus a dozen small baskets for patron use.
Installed anti-fatigue mats behind Circulation Desk.
Technical Services
Migrated from MWCl to the ICN as the library Internet service provider.
Complete the installation of the library information kiosk at the Asbury Hy-Vee store to provide
remote access to library and city services.
Completed full implementation of the TeleCirc project.
Install iPac as the newest version of the online catalog. Plan for the deployment of iPac as the
interface for both internal and external access.
Plan the migration to the new Horizon library automation system.
Plan revision of the staff intranet and technology troubleshooting system to improve services to
staff and patrons.
Plan email notification of overdue items and holds for patrons.
Maintenance
Added 23 sprinkler heads bringing building up to code,
Replaced 11 panels of concrete sidewalk,
Installed per code a three-hour rated fire door at book return area.
Re-sealed leaking windows on first floor through third floor.
Rekeyed entire library as part of a security plan.
Purchased silent alarms as part of security plan.
-211-
FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004
Reseamh and write a Security plan and proposal for the Library.
Research and write a Disaster & Emergency plan for the Library.
Research and write a Preventative Maintenance plan for the Library.
Build a DVD collection of popular titles.
Begin to use Internet scheduling software.
Cress train all reference staff in Circulation procedures.
Explore possibilities of virtual reference service.
Continue to build outreach through YA programming, Adult programming, and Extension
delivery services.
Begin inspecting CDs, CD-ROMs and DVDs using DiscChek.
Install drive-up book drop for audio-visual materials next to existing book drop on Bluff Street.
Complete ergonomics changes to Circulation workstations.
Prepare for implementation of the Epixtech Horizon library automation system upgrade.
Implement the migration to the Horizon online system, including catalog authority work and data
cleanup. Train staff in the new system. Implement enhanced content package to provide
access to cover art, book reviews and table of contents of library materials.
Plan for ongoing improvements in the library LAN and infrastructure. Begin the implementation
of wireless access in the library to enhance flexibility of public workstation locations.
Improve patron remote access to library subscription databases and other library services.
Continue to plan for the development and funding of library services through the addition of
book drops at the Hy-Vee location with a shuttle service.
Implement scheduling software for public Internet terminals and workstations made possibte by
a grant received from the Friends of the Library.
Implement reservation software for library meeting rooms made possible by a grant received
from the Friends of the Library.
Implement emait notification of overdue items and holds for patrons.
Implement revision of the staff intranet and technology troubleshooting system to improve
services to staff and patrons.
-212-~
LIBRARY DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Operating Revenue
FY 2003 FY 2004 Dollar
Adopted Recommended Change
$ 1.195.445 $ 1,250,231 $ 54.786
542,360 603,975 61.615
16.504 31.460 14.956
$ 1,754,309 $ 1,885,666 $ 131,357
105.150 113.500 8,350
Property Tax Support
Percentlncrease (Decrease)
$ 1,649,159 $ 1,772,166 $ 123,007
7.5%
Decision Package
I of 16
This decision package provides 1.040 hours for a 20 hour per week Library Aide to provide
trained, efficient public service desk assistance to children, parents, teachers, child care
providers, education and literature students and outreach services.
Related Cost: $18,682 Tax Funds - Recurring
Property Tax Impact: +$.0119/+. 12%
Activity: Children's Services
Not Recommended
2 of 16
This decision package provides 1040 hours for a 20-hour week secretary to provide clerical
tasks and free the Administrative Assistant to spend time on other projects and reduce overtime
for Administrative Assistant.
Related Costs: $13,537 Tax Funds - Recurring
Property Tax Impact: +$.0087/+.09%
Activity: Administration
Not Recommended
3 oft6
This decision package provides 20 hours per week part-time Assistant hours in Circulation to
provide the needed service coverage of the circulation desk at the busiest times dudng the 69
hour week the Library is open and would provide scheduling opportunities when staff members
are sick or on vacation and reduce current requirement for staff to work seven days a week
once a month.
Related Cost: $14,210 Tax Funds- Recurring
Property Tax Impact: +$.0091/+.09%
Activity: Circulation
Not Recommended
4 of 16
-213-
This decision package provides 1,950 hours of student time (39 hours per week) to monitor the
Internet Services Room, the photocopiers, and microfilm equipment. The provision of two
student assistants in the late afternoon, evenings, and weekends to monitor these areas frees
up the Librarian to work with patrons on reference questions.
Related Cost: $14,533 Tax Funds - Recurring
Property Tax Impact: +$.0093/+.10%
Activity: Adult Services
Not Recommended
5 of 16
This decision package provides for 2080 hours of Americorps program services to provide
heavily requested evening and weekend programming for chitdren and families through the
Children's Services. The Americorps program offers a living stipend, education awarO, health
insurance, and other benefits to recent college graduates who participate in this federally fundec~
program. Americorps member sites must ;)ay $2.00 per hour for each Amencorp member
ptaced on site. The focus is literacy-based, so the Public Library is an excellent site to provide
further training and education for these members while the Library benefits from the services the
member provides to the public
Related Cost: ~4.160 Tax Funds- Recurring
Property Tax Impact: +.0027/+.03%
Activity: Children's Services
Recommended
6 of 16
This decision package provides cultural and informational programming to adults in the
community to meet demonstrated need,
Related Cost: $2,600 Tax Funds - Recurring
Property Tax Impact: +.0017/+.02%
Activity: Adult Services
Not Recommended
7 o fl6
This decision package provides four work stations in the children's area for access to catalogue
and software not currently available.
Related Cost: $10.460 Tax Funds - Non-Recurring
Property Tax Impact: +.0067/+.07%
Activity: Children's Services
Not Recommended
8 of 16
This decision ~ackage provides wireless telephone headsets for the Circulation staff members
to free up both hands for Keyboarding when on the telephone. It will increase productivity and
efficiency while decreasing shoulder and neck fatigue and improve department ergonomics.
Related Cost: $2.200 Tax Funds - Non-Recurring
Property Tax Impact: +$.0014/+.02%
Activity: Circulation
Recommended
9 of 16
-214-
This decision package will allow for recruitment of additional volunteers and recognition of
current volunteers in the form of parking reimbursement, catering for annual volunteer dinner
and items such as birthday cards.
Related Cost: $1,600 Tax Fund - ($1,400 Recurring)
Property Tax Impact: +.0011/+.02%
Activity: Adult Services
Not Recommended
10 of 16
This decision package provides for the maintenance level for a new collection of educational
and non-fiction and fiction classics on DVD. This package opens the collections to the hearing
impaired and those for whom English is a second language.
Related Cost: $9,980 Tax Funds - ($2,400 Recurring)
Property Tax Impact: +$.0064/+.07%
Activity: Adult and Children's Services
Not Recommended
11 of 16
This decision package provides for five online databases on genealogy, car repair, general
information, health and wellness.
Related Cost: 10,440 Tax Funds- Recurring
Property Tax Impact: +$.0067/+.07%
Activity: Adult Services
Not Recommended
12of16
This decision package provides for the development of a foreign language collection for young
people. This will initiate an ongoing maintenance level request to maintain this collection.
Related Cost: $1,500 Tax Funds - Recurring
Property Tax Impact: +$.0010/+.01%
Activity: Children's Services
Not Recommended
13 of 16
This decision package provides for a pre-school concert series called "Lollipops and Music for
Our Preschoolers". This series woutd provide cultural programming for children and parents on
weekends. Grant resources are no longer available for projects.
Related Cost: $2,500 Tax Funds - Recurring
Property Tax Impact: +.$.0016/+.02%
Activity:. Children's Services
Not Recommended
14 of 16
This decision package provides for connection to the West End for book and audio drops with
twice-daily collection via a cargo van with a lift. Delivery to multiple location and increased
outreach will be provided.
Related Cost: $38,500 Tax Fund - Partial Recurring
Property Tax Impact: +.0245/+.24%
Activity: Circulation
Not Recommended
-215-
15 of 16
This decision package provides a self-check machine for patrons' use for all formats reducing
their time spent at circulation desk. The machine would be located in the children's area.
Related Cost: $25,415 Tax Funds- Non-Recurring
Property Tax Impact: +.0162/+.16%
Activity: Circulation
Not Recommended
16 of 16
This decision package provides for the purchase of a wide-sweep vacuum to cover large open
areas, as well as a spot carpet cleaning machine, which will be used for upholstery and
stairs/steps.
Related Cost: $2,221 Tax Fund - Non-Recurring (until replaced) Not Recommended
Property Tax Impact: +.0015/+.02%
Activity: Maintenance
Significant Line Items
1. There are no changes in personnel complement at the maintenance level.
Equipment replacement items at the maintenance level include: chairs ($750), Listening
and Viewing ($600), copier machine replacement ($4,500), Microfilm Reader printer
($20,000), software upgrades ($1,980), and replacement vacuums ($1,430).
There is an increase in adult book fines from 15 cents to 20 cents per item. implemented
by the Library Board in the current year. This increase is generating an additional
$5,000 in revenue in fiscal year 2004. The Library Board has also entered into a 28E
agreement with the other public libraries in Dubuque County to establish a non-resident
card cost. This agreement is estimated to generate an additional $5.000 in revenue.
Data Processing charges have ~)een increased from $17,000 to $17.968 which reflects
the cost of electronic cataloging sources charges (BCR and OCLC).
Date processing maintenance charges have been increased from $42.323 to $47.854.
which reflects the need for network infrastructure and support for a network audit and
server installation.
Materials costs and incentive to support summer reading programs have oeen increased
approximately $2,000. Packaging for security of DVDs has been increased
approximately $1,000.
The fiscal year 2003 budget indicates the Library will be 6% self-supporting versus the
revenue guideline of 8.1%.
-216-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2004-2008
~-ROGRAM/DEPT
Library
PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004
Library Renovation Projec[ Sales Tax 20% $
Additional Office for Technical Services General Fund $ 3,200
Building Structbrai Study General Fund $ -
Preservation of Original Carnegie Bldg General Fund $ -
Repair/Replace Sidewalk and Steps General Fund $ -
Library Parking General Fund $ -
Heating, Ventilating, Air Conditioning DRA Distribution $ -
Window Repair/Replacement General Fund $ -
FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAG~
$ 190,375 $ -
$ - $ -
5.000 $ - $ -
79,000 $ - $ -
- $ 38.500 $ -
- $ - $ 85.000
- $ - $ 375.000
- $ - $ 20.000
190.375 176
3.200 177
5,000 178
79,000 179
38,500 180
85.000 181
375.000 182
20.000 183
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Administration
GOAL
Offer all citizens free and open access to information in the Carnegie-Stout Public Library
collections. In addition, the Library offers circulation and program services to residents of Dubuque
as well as to contracting communities and nonresidents. The primary purpose of the library is to
serve the community by: organizing and maintaining a collection of books and other print, non-print,
and electronic materials to encourage and promote independent lifelong learning; providing
reference materials to answer personal, business and job*related inquiries; providing recreational
reading, listening and viewing opportunities; providing access to materials in other libraries and
information centers; encouraging reading and the development of reading readiness among
preschool children; and preserving Dubuque's hedtage through access to local information and
materials.
DESCRIPTION
The Library is under the control and direction of a seven member Board of TrUstees appointed by
the Mayor with approval of the City Council. The Administration Activity is responsible for planning,
budgeting, directing, supervising and controlling all Library activities and for promoting and
interpreting those activities to the City Manager and residents of Dubuque and others interested in
public library service. The functions of the Administration Activity include preparing all materials for
the Board of Trustees and each of its committees, serving as liaison between the Board and Friends
of the Library, performing personnel management functions for the Library staff, depositing receipts .
and authorizing Library purchases and expenditures, maintaining contact with community groups
and the media in order to promote Library programs, organizing and implementing staff development
opportunities, planning for future Library services, measuring and evaluating present services,
participating in Management Team meetings, and representing the Library at state and national
professional associations. This Activity is staffed by the Library Director and an Administrative
Assistant, and is located in the Carnegie Stout Public Library at 360 West 11th Street.
SERVICE OBJECTIVES
¸.
To Administer policies of the Board and to manage the activities of staff in the most efficient
manner possible in order to provide quality Library service to the residents of the City of
Dubuque and other eligible users by:
a) preparing Board agendas, minutes and policy development research;
b) authorizing all departmental purchases and ordering, receiving and distributing all
supplies, materials, furniture, and equipment;
c) preparing purchase orders and other financial forms and all orders and/or expenditures;
d) preparing payroll records:
e) depositing Library receipts and keeping records of each account;
Library -218- Administration
f) preparing monthly, quarterly, semiannual statistical and financial reports on the Library's
activities for the Board;
g) reviewing the maintenance and insurance needs of the Library;
h) responding to correspondence;
i) recruiting, interviewing and selecting staff members and preparing personnel forms;
j) preparing performance evaluations of the Administrative Assistant and supervisory
personnel;
k) reviewing performance evaluations of all staff and authorizing step increases when
appropriate;
I) preparing annual budget and program objectives for Board review and consideration;
m) processing all incoming and outgoing mail;
n) conducting annual reviews of all Library policies and making recommendations for
change;
o) maintaining an office filing system;
p) representing the Library Board in contact negotiations for the sale of Library services to
other communities and governmental agencies;
q) preparing an annual survey report to the state Library of Iowa;
r) maintaining services and reports for state certification;
s) coordinate public and private grant proposals and administration; and
t) coordinate and facilitate library purchasing including development of specifications and
coordination of bid process.
To coordinate the work of all Library activities in order to implement policies and services
established by the Board by conducting weekly supervisory meetings to develop inter-activity
procedures, review problems and plan for present and future needs.
To promote the use of Library services to all residents of the city and other eligible borrowers
by:
a)
preparing news releases and advertisements on Library activities and Board policies and
preparing informational flyers about basic and special Library services;
b) cooperating in Friends of the Library and Carnegie-Stout Library Foundation activities;
c) handling concerns and suggestions from the public about Library policies and services;
d) presenting information talks and other Library related programs to community groups;
e) scheduling special exhibits; and
f) scheduling meeting rooms and ICN room usage.
To represent the City of Dubuque in local, state and national professional activities by:
a) attending the Iowa Library Association's annual conference;
b) participating in Iowa-Urban Public Library Association meetings;
c) participating in other state~wide library meetings as appropriate; and
d)' attending the American Library Association's mid-winter and annual conferences and
participating in committees and programs of the Public Library Association.
To improve managerial skills and better coordinate interdepartmental activities by:
a) attending Management Team meetings;
b) participating in team training;
c) attending meetings as requested by the City Manager; and
d) attending professional development activities and provide Board development
opportunities.
Library -219- Administration
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Expenditure Summary
Employee Expense
Suppties and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
PERFORMANCE MEASURES
Library Board Meetings
Library Board Committee
meetings and Ad-hoc
Committee meetings
Library supervisory meetings
Library per capita expenditures
excluding debt service and
revenues ~ population 57,686
Library circulation per capita,
main Library - population
Professional, meetings
News releases
City team meetings
Non-Library meeting room
uses
Newsletters
CSPL updates to Board and
Staff -
Informational Publications
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
2.00 2.00 2.00
$119,471 $ 91,617 $121,894
24,433 33,337 28,861
650 1,330 1,200
$144,554 $126,284 $151,955
$144,554 $126,284 $151,955
$ 21,543 $ 20,848 $ 17,600
2.00
$137,080
39,886
$176,766
$176,766
$ 11,300
FY 2001 FY 2002 FY2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
14 15 12 12 12
48 52 44 44 44
47 45 48 48 48
26.24 27.59 27.85 27.85 31.93
8.28 8.58 '8.25 8.25 8.65
72 65 60 60 70
157 171 150 150 160
49 45 52 52 50
472 454 500 500 510
6 6 6 6 6
12 12 12 26
59 56 55 55 57
Library -220- Administration
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Adult Services
GOAL
Provide and promote for residents of Dubuque and other qualified users the opportunity for personal
growth by selecting, organizing and assisting in the use of print, audiovisual, and electronic Library
materials for the purpose of supplying information, encouraging recreational reading, listening and
viewing, and enhancing intellectual development.
DESCRIPTION
The Adult Services Activity selects or secures by interlibrary loan materials consisting of books,
periodicals, newspapers, government documents, pamphlets, telephone directories, business [oose-
leaf services, census records, videos, microfilms, microfiche services, CD ROMS, electronic
databases, video cassettes, DVD's, compact discs and audio cassettes for public use. The adult
collection totals over 129,359 titles of books and other pdnt and non-print materials. It also supplies
information from these materials to the public, assists and advises the public in their use and
~romotes them through tours, instruction, and displays. A reference desk is staffed at all times for
n-building patron assistance and provides telephone assistance on two direct lines and two other
~ncoming lines as well as reference by e-mail or facsimile. The management of this collection also
involves weeding to replace damaged and outdated materials, and selecting and processing items
for binding and mending. This Activity has responsibility for twelve public access Internet terminals,
one CD-ROM workstation; two typewriters and one public computer workstation. It provides World
Wide Web pages for the Library by maintaining the content of the Web pages and by quality filtering
to provide subject guides to VWWV sites. It does on-line searching for patrons using First Search
databases. This Activity processes its own pamphlet orders and checks in and processes the Iowa
State government and City documents. It assigns subject headings to all pamphlet materials placed
in the Vertical File, indexes the telephone directories, and updates all loose-leaf reference sources.
This Activity indexes five periodicals for articles of histodc and/or local interest and is responsible for
all materials in the microfilm collection. This Activity posts notices of public meetings on the official
bulletin board, notices of a general nature on the general bulletin board, plus maiptains a topical
bulletin board, theme book display and a brochure rack. This Activity also posts three bestseller lists
and provides reader's advisory services. This Activity also manages deposit collections of materials
that are distributed to residents of various institutions within the City on a rotating basis. The deposit
collections go to fourteen sites including nursing homes, residential homes for the elderly and
correctional facilities. The institutions served are Luther Manor, Luther Manor Apartments, Heritage
Manor, Ecumenical Towers, Alverno Apartments, Bethany Home, Marian Hall, Stonehill Care
Center, Ennoble Manor, Mt. Carmel Mother House, Manor Care Nursing, Mt. St. Francis, Sunnycrest
Manor and the Dubuque Correctional Facility. The Adult Services Activity is staffed by 1.125
Librarian II, 3.00 Librarian I, .375 Circulation Supervisor; 1.05 Library Aide, and is located on the
main level of the Library. Additional State and City documents, reference periodicals, and study
areas are located on the mid-level.
Library -221- Adult Services
SERVICE OBJECTIVES
To directly assist patrons in the use of the Library by:
a) answering reference, directional and telephone questions as well as questions by mail.
fax and e-mail;
b) instructing patrons in the use of copy machines, computer catalogs. Wilsonline mega,
online databases, Intemet, SILO (State of Iowa Libraries Online), CD-ROM products,
workstations, microform readers and printers, two public typewriters and one public
computer workstation, and maintaining these machines:
c) retrieving Dubuque and Iowa vertical file materials and other classified materials kept
behind the desk;
d) assisting patrons with self-service reserves and placing reserves for Library materials
not immediately available;
e) placing intedibrary loan requests and notifying patron of materials received;
f) filling interlibrary loan requests for patrons of other libraries for local, state and national
systems;
g) conducting on-line searches via First Search, EbscoHost, Ail Data. Reference USA. D&B
Locator online databases; CD-ROM resources; and Intemet:
h) receiving patron suggestions for purchase and notifying patron of the status/progress of
each request;
i) conducting class visits, group tours and public speaking engagements; and
j) receiving patron complaints/praise/suggestions, responding to them and forwarding
them to the Administration Activity.
To maintain a comprehensive, up-to-date collection of books and audiovisual materials by:
a) selecting books, magazines, aud!ovisual materials, online databases continuations and
newspapers, and ordering pamphlets and government documents;
b) indexing five magazines for articles of local and/or historic interest;
c) assigning subject headings to pamphlet file materials;
d) receiving gift items for possible addition to the collection and writing thank-you letters;
e) building and maintaining a community service file;
f) receiving and processing State depository documents;
g) receiving and filing City documents;
h) reviewing orders older than six months and renewing or canceling order;
i) weeding the collection for outdated materials;
j) selecting and ordering materials purchased through grant and gift funds; and
k) participating in building the Library WWW pages on the Intemet:by selecting quality sites
for the Library home page.
To promote use and increase awareness of the Library by:
a)
b)
c)
d)
e)
g)
h)
preparing and maintaining a magazine and newspaper holdings list;
providing news releases for activity events;
preparing copy for the Library's Adult Services portion of the quarterly Leisure Services
brochures, City Fqcus, and the Library newsletter;
maintaining a display bulletin board which promotes Library use or conveys a seasonal
or topical theme;
maintaining the public bulletin board on a daily basis with official announcements of
public meetings as well as posting general notices on an ongoing basis;
preparing the Adult Services Activity section of the Library User's Handbook;
preparing booklists and bibliographies;
compiling an index to the telephone books;
Library -222- Adult Services
i) providing public lamination services for a fee;
j) providing the services of a notary free of charge;
k) proctoring exams;
I) planning and carrying out Adutt programming; and
m) conducting tours and providing bibliographic instruction for students and other groups.
To organize the Adult Services Activity by:
a) maintaining the area by daily cleanup and housekeeping;
b) preparing the staff schedule for the Activity;
c) preparing monthly and annual reports; retrieving Dubuque and Iowa vertical file
materials and other classified materials kept behind the desk;
d) holding materials on reserve for City employment tests or for general reading by a group;
e) maintainingan office filing system;
reporting Activity needs to the Volunteer Coordinator: and
g) working on staff committees,
To enrich Library services offered through extensive use of volunteers assigned to the Adult
Services Activity by:
a) filing obituary, biography and Telegraph_Herald index cards;
b) processing State government documents;
c) assisting with research for mail and e-mail reference questions:
d) assisting with check-in and check-out of materials for delivery to extension sites;
e) security stripping microfilm;
f) assisting with YoungAdult programs;
g) dusting, shifting and shelf reading the collection:
h) shredding confidential documents and cutting scrap paper:
i) cleaning computer monitors and keyboards;
j) photocopying documents; and
k) organizing the vertical files by identifying items needing updating and by shelf reading.
To coordinate the Library volunteer program by:
a) recruiting, selecting, orienting and supervising volunteers through the services of the
Volunteer Coordinator;,
b) providing administrative support by printing volunteer recruitment and orientation
materials;
c) training staff in the effective use of volunteers;
d) tracking hours of volunteers for RSVP;
e) working with representatives from the court system to provide volunteer opportunities to
fulfill community service requirements;
f) liaising with work study coordinators from Dubuque Community Schools to provide
volunteer opportunities for special education students;
g) updating the Library listing on the Volunteer Quest site;
h) preparing a monthly statistical report and an annual report; and
i) organizing an annual recognition event for all participants in the volunteer program.
To provide support to other Library activities by substituting in other public service areas of
the Library when regular staff is absent by:
a) sorting and distributing mail;
b) covering the children's desk;
c) working at the circulation desk; and
d) cross training Adult and Circulation staff.
Library -223- Adult Services
10.
11.
12.
To assist Circulation Services in recovery of lost materials by:
a) marking the lost list for titles lost for over a year; and
b) notifying the Circulation Supervisor of patrons with large fines and/or many lost books
when identified from lost lists.
To enhance Librarians' professional awareness and to increase the knowledge of up-to-date
information on local, regional and state library activities by:
a) attending Library conferences;
b) attending continuing education workshops;
c) participating in staff in-service training;
d) reading current Library publications and selecting and reading items from the
professional collection; and
e) monitoring relevant Iistservs, mail-lists, and news groups on the Internet.
To organize the collection of print and audiovisual materials by:
a) weeding damaged and outdated materials from the collection;
b) maintaining the Library's Internet Web pages by forwarding updates to Technical
Services for inclusion in the Library World Wide Web site;
c) filing loose-leaf subscription services;
d) selecting and preparing materials for binding and mending; and
e) tiaising with the Circulation Supervisor and the student assistants on shelving/shifting of
materials.
To provide extension services to residents of fourteen institutions in the City of Dubuque to
access books and other Library materials by:
a) preparing for delivery, deposit collections on a schedule of one visit per institution each
month for twelve institutions, one visit per institution every two months for two
· institutions; and
b) selecting books and other materials to circulate at the institutions from the Library's print
and audiovisual collections.
To organize and manage extension services and to provide effective service by:
a) providing general fiction and nonfiction large-print books through a standing order
subscription and single titles as needed;
b) providing delivery service in the absence of the Maintenance Activity staff of deposit
collections;
c) supervising the volunteer assigned to extension services;
d) providing each inStitution with a monthly pdntout of holdings;
e) placing reserves on requested items not immediately available;
f) recalling materials for institutions requested by patrons at the Library;
g) providing the monthly delivery schedule; and
h) preparing monthly statistical reports.
a)
b)
c)
d)
e)
encourage young adults' use of the Library and to promote young adult Library services
selecting books, magazines, audiovisual and pamphlet materials;
preparing news releases and other publicity about young adult activities for the media,
the school system, and the general public;
acquiring and publishing lists of teen books;
conducting a summer reading program;
providing programming for young adults in the summer and dudng the school year;
Library -224- Adult Services
f) developing and maintaining a teen Intemet web page with links to age-appropriate
websites by forwarding updates to Technical Services for maintenance on Library's
World Wide Web page;
g) recruiting teen members for the Teen Advisory Board and meeting with them on a
regular basis; and
h) planning and maintaining a young adult area in the Library.
14.
To carry out the responsibilities of the Adult Services Coordinator by:
a) preparing the Adult Services Activity budget narratives;
b) conducting surveys, output measures and statistical studies;
c) representing this Activity at a weekly Library Activity Managers' meeting and as a
member of the Internet Committee;
d) serving on staff and City committees;
e) planning and organizing the work flow for maximum use of hours available;
f) holding quarterly Adult Services staff meetings;
g) working closely with the Circulation Supervisor to train student assistants and to identify
and assign special projects;
h) supervising and evaluating the ped'ormance of staff and volunteers assigned to the Adult
Services Activity;
i) developing procedures and instructions for effective staff referral and training;
j) requesting grant funds for relevant projects;
k) opening and dosing the building on assigned Sundays;
I) handling network problems such as logging off terminals that are stuck, resetting the
print release station, and rebooting the server in the absence of the Technical Services
Manager or Information Technology Specialist; and
m) managing the Library whenever the Director is absent.
15.
To provide better and more timely access to Library materials by assisting the Technical
Services Activity in developing a more comprehensive and accurate database by:
a) reporting errors in the database;
b) notifying the Technical Services Activity of reserves on received materials; and
c) identifying books that are not in the database and sending them to the Technical
Services Activity for processing.
BUDGET SUMMARY
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
5.25 5.25. 5.25 5.02 '
.71 .71 .06 .64
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
$321,548 $318,260 $324,209 $337,406
230,420 257,647 255,913 266,368
35,459 4,500 24,500
$587,426 $575,907 $584,622 $628,274
Funding Summary
General Fund
$587,426 $575,907 $584,622 $628,274
Revenue Generated
$ 5,902 $ 6,079 $ 5,300 $ 6,300
Library -225- Adult Services
FY 200t FY 2002
PERFORMANCE MEASURES ACTUAL ACTUAL
Public Services Hours 69 69
Reference transactions
in Person 17,117 18,296
Telephone 11,782 11,655
Mail (traditional & e-mail) 172 228
Directional questions 9,846 9,777
Internet 107 24
Technical Assistance 5,061 5,171
TOTAL REFERENCE 44,085 45,151
Reference and directional by
full-time equivalent (5.90 FTE) 7,472 7,653
Microfilm reels used 6,749 7,544
Interlibrary loans requested for
local patrons 1,215 1,461
Intedibrary loans filled for local
patrons 915 1,036
Interlibrary loans requested by
other libraries 3,935 4,660
Intedibrary loans sent to other
libraries 1,743 2,163
Acquisitions by title/adult 7,036 9,982
Telephone directories
processed 27 29
Vertical file pamphlets
pro. cessed 3,054 996
Government documents
processed 3,156 514
Bindery items processed 54 51
Public speaking
engagements/tours 44 47
Adult periodical subscription
titles 445 457
Gift books added (adult and
children) 1,427 1,365
Library
-226-
FY 2003
BUDGET
FY 2003 FY 2004
REVISED RECOM'D
69 69 69
17,000 17,000 18,000
12,000 12,000 12,000
200 200 250
10,000 10,000 10~000
300 300 0
7,000 7,000 6,000
46,500 46,500 46,250
7,881 7,881 7,500
8,000 8,000 7,500
1,200 1,200 1,500
800 800 1,000
4,000 4,000 4,500
1,800 1,800 2,000
7,000 7,000 9,000
50 50 30
1,600 1,600 1,000
50 50 50
60 60 50
50 50 45
500 500 475
1,500 1,500 1,300
Adult Services
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Activity staff meetings held 3 2 4 4 4
Supervisory staff meetings
attended 48 48 48 48 48
Statistical reports (revised
method of calculation) 65 65 65 65 65
AdultJyoung adult programs 5 26 5 5 25
Intemet usage 32,618 50.996 50.000 50.000 52,000
Exams proctored 16 21 24 24 25
Number of institutional stops
monthly (average) 13 13 14 14 13
Monthly statistical reports 12 12 12 12 12
Average number of titles
rotated per month 555 590 625 625 625
Average number of titles
requested per institution 42 42 45 45 45
Materials deposited at
correctional facilities 475 450 500 500 525
*Includes monthly reports: requests for our patrons, received for our patrons, requests from other
libraries, sent to other libraries, and monthly statistical report, two reports semi-annually to State
Library.
Library -227- Adult Services
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Children's Services
GOAL
Cultivate, encourage, and promote the enjoyment of reading for children, and to assist them in
satisfying their intellectual, information, and recreational needs by providing a comprehensive and
well-balanced collection of printed and audiovisual materials and cultural activities.
DESCRIPTION
The Children's Services Activity serves preschool through fifth grade children of Dubuque and other
patrons with books, periodicals and audiovisual materials as well as instructional, educationa[ and
recreational programs. The services also extend to teachers, child care providers, parents, students
and other adults whose work concerns children. It maintains a reference desk staffed by a Librarian
II, Library Aide or Library Assistant. Reference desk activities inctude in-building and telephone
assistance. The Children's Services Activity contains 52,134 books; 1,160 cassette tapes, 731 CD-
ROMS; 1,919 videocassettes, 477 compact discs, and other materials. The Children's Services
Activity selects children's books, audiovisual materials, and other related materials. This Activity
processes its own periodicals for public use. This Activity is staffed by a Librarian II, Library
Assistant, Library Aide, and 1.15 part-time Student Assistants and is located on the second level of
the Library.
SERVICE OBJECTIVES
To maintain the currency and physical condition of the Library's collection for public use by:
a) answering directional, reference and readers' advisory questions; accompanying each
patron to the shelf to find materials or information;
b) maintaining a comprehensive and up-to-date collection of books and related materials
which includes selecting and purchasing items, including multiple copies of high-use
books, multimedia, and audiovisual items;
c) shelving returned and used-in-building library materials and shelf-reading to maintain
shelves in good order;
d) circulating and inspecting compact discs, audio cassettes, and video cassettes;
e) maintaining one copy machine by supplying it with paper and printer powder, and
instructing patrons on its use;
0 placing reserves for Library materials if.patron is not able to do so;
g) receiving patron suggestions for purchase and notifying the patron of the status/progress
of each request;
h) reviewing orders older than six months and reordering or canceling order;
i) selecting and preparing materials for binding and mending;
j) weeding the collection for outdated, damaged, and overused materials;
k) providing staff assistance in other departments on an emergency basis;
1) reviewing claims returned, lost, and trace lists monthly; ~
m) assisting patrons with use of online catalog; and
Library -228- Children's Services
n) maintaining Children's Services' Internet web page, including links to other appropriate
and interesting web pages by forwarding updates to Technical Services for inclusion and
Library Wodd Wide Web site;
o) assisting patrons using lnternet and CD-ROM terminals; and
p) assisting patrons using the print release station.
To provide educational and recreational activities to patrons by:
a) planning and performing regularly scheduled preschool programs;
b) planning and performing special/seasonal programs that are appropriate for school~age
.and preschool children;
c) ptanning and performing special summer programs;
d) planning and performing summer reading incentive programs for Dubuque preschool
and primary grade children;
e) lectur!ng for classes on children's literature and other related topics at area colleges and
to other adult groups as requested;
f) conducting programs for youth organizations outside the Library;
g) assisting patrons in the use of viewing/listening stations;
h) providing programs at preschools and child care centers;
i) assisting patrons with in-house educational games and toys;
j) assisting patrons utilizing computer programs including word processors, spreadsheets,
and PowerPoint presentations in the completion of assignments.
To encourage children's use of the Library and to promote Library services by:
a) providing news releases of children's activities to the media;
b) publishing information handouts on children's programs and bibliographies of books;
c) creating monthly/seasonal bulletin boards and displays;
d) keeping school officials, teachers and children informed of children's activities through
letters, flyers, and school visits;
e) conducting Library tours/instruction for school classes and youth organizations;
f) visiting schools to promote the Library as well as activities and specia~ programs;
g) preparing the Children's Services Activity section of the Library User's Handbook;
h) updating the Activity's programming schedule on the Library's web page by forwarding
updates to Technical Services for inclusion on the Library's World Wide Web site;
i) assisting with community events including the City Expo;
j) contributing to print and web resources including Julien's Journal, Dubuque Advertiser,
Senior Circuit, and dubuque365.com; and
k) contributing to and editing the Library newsletter.
To increase the Children's Services Manager's professional knowledge of current information
on local, regional and state library activities by attending the University of Iowa's Children's
Book Festival and regional and state library meetings.
To coordinate with other organizations which contribute to the programs of the Children's
Services Activity by:
a) serving as a member of the School/Public Library Youth Services Advisory Committee;
b) serving on the Dubuque County Empowerment Board and related sub-committees;
c) participating in the City's partnership program with Prescott School;
d) participating in Project LIFT family literacy project;
e) serving as a member of the St. Mark Community Center Education Committee;
f) participating in the Dubuque Family Child Care Association; and
g) preparing proposals for administering supplemental funding from civic organizations and
foundations.
Library -229- Children's Services
To enrich Library services through use of volunteers in Children's Services by:
a) scheduling and training volunteers to assist with children's programs;
b) reporting activity needs to the Volunteer Coordinator; and
c) implementing the teen volunteer program for special events.
To organize and manage the Children's Services Activity and provide support services to the
Library's public service activity by:
a) preparing monthly and annual reports of activities;
b) participating in the planning and budgeting process;
¢) participating in supervisory meetings on a weekly basis;
d) participating and evaluating the performance of staff and volunteers assigned to the
Children's Services Activity;
e) selecting, training, scheduling and supervising Activity staff and Student Assistants;
f) maintaining the area by daily cleanup and housekeeping;
g) working on staff committee;
h) participating in staff in-service training;
i) holding staff meetings for Children's Services Activity staff;
j) reviewing regularly the content and accuracy of the Library's web page;
k) participating in Internet Committee meetings; and
I) providing computer-troubleshooting assistance for Library catalog, print release station
and network PC's.
To provide better and more timely access to Library materials by assisting the Technical
Services and Circulation Services Activities in developing a better access to Library holdings
by:
a) selecting all juvenile books, audiovisuals, CD-ROMS, and periodicals;
b) processing periodicals;
c) reporting errors in the database; and
d) assisting with processing of materials as needed.
To provide patrons better access to Library materials by assisting the Circulation Services
Activity in developing a more comprehensive and accurate database by registering patrons
to support group visits as need.
BUDGET SUMMARY
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
3.00 3.00 3.00 3.00
1.21 1.21 1.21 1.21
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
$170,715 $183,378 $188,137 $199,468
46,853 65,921 59,592 74,735
250 260 4,500
$217,819 $249,559 $252,229- $274,20~
Funding Summary
General Fund
$217,819 $249,559 $252,229 $274,203~
Library -230- Children's Services
PERFORMANCE MEASURES
Public services hours per week
Reference transactions
In person
Telephone
Mail
Directional questions
Reference/directional inquiries
Public assistance per full-time
equivalent (3.0)
Preschool programs
Saturday programs
Outreach programs
General programs (all ages,
others except Saturday
programs)
School/group visits to the Library
Visits to schools by staff
Programs per full-time equivalent
(2.00)
Videocassettes circulated
Summer reading program
participants
Children's materials selected
Periodicals processed
Booklists/promotional materials
News releases issued
Monthly/annual statistical reports
Viewing/listening station
assistance
Items shelved
Library
FY 2001 FY 2002 FY2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
69 69 69 69 69
11,159 10,388 11,200 11,200 11,000
795 860 800 800 875
21 21 20 20 0
7,888 8,041 9,000 9,000 8,500
19,861 19,641 21,020 21,020 20,375
6,620 6,487 7,006 7,006 6,792
333 306 330 310 310
11 19 13 13 13
9 15 45 45 15
25 66 20 30 40
83 59 80 80 60
9 15 36 36 35
184 203 200 200 168
15,500 20,592 20,700 20,700 20,500
1,076 2,107 1,400 2,100 2,100
4,725 3,166 4,500 4,500 4,300
461 541 500 500 500
30 25 45 45 25
52 50 60 60 50
13 13 13 13 13
104 118 75 275 300
239,189 247,618 241,000 247,000 249,000
Child~n's Services
-231-
FY 2001 FY 2002 FY 2003 FY 2003
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED
Supervisory staff meetings
attended 40 40 40 40
City meetings attended 3 7 3 3
Assisting in other departments by
hours 250 1.025 220 300
Audio items Circulated 6,295 8.806 6,200 6.700
Internet usage 8,987 8.359 7,100 8,400
CD-ROM items circulated 7,394 7,488 7,450 7.500
FY 2004
RECOM'D
48
3
3OO
6.900
8,500
7.500
Library -232- Children's Services
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Circulation
GOAL
Enable the residents of Dubuque and other eligible individuals to apply for and receive a Library
card, to borrow Library materials in an atmosphere Of courteous and friendly attentiveness, and to
organize and maintain the circulation records of the Library.
DESCRIPTION
The Circulation Services Activity is responsible for implementing the Library's circulation and fine
policies as adopted by the Library Board and for protecting the confidentiality of the Library's
circulation records as required by the Iowa Public Records Law, Chapter 68A.7, Code of iowa. The
duties assigned to this Activity include checking out and checking in Library materials for registered
borrowers, registering and maintaining the borrowers' file and suspended service file, maintaining
records of individuals with overdue and/or lost materials, and compiling and analyzing records of
patrons, registered, circulation statistics, and fines and fees for overdue and/or lost materials. The
Circulation ServiceS Activity is also responsible for collecting all fines, fees, contract billings and
coin-operated machine proceeds. The management of this Activity also involves supervision of
shelving materials and shelf reading. This Activity is staffed by 0.625 Circulation Supervisor, 0.6
Library Aide, 1.00 full-time Library Assistant, 2.60 part-time Library Assistants, and 2.50 Student
Assistants and is located on the main level of the Library.
SERVICE OBJECTIVES
To insure that the residents of answering directional and telephone questions as well as
questions by mail and e-mail:
a) staffing the public circulation desk 69 hours per seven day week from September
through May and 65 hours per seven day week June through August;
b) performing all circulation transactions and maintaining a record of borrowed materials;
c) verifying the eligibility of patrons by residence and status of previous card for registration
and entering new patrons into the database;
d) assessing, collecting and accounting for prescribed overdue fines, lost books, and
assessments for damaged materials;
e) maintaining the new book and magazine collections by periodic shifting of new titles and
issues into the regular collection;
f) inspecting video cassettes for damage and rewinding;
g) inspecting CD-ROM's, cassettes, audio books, and music CDts for damage and
rewinding;
h) providing and maintaining a self-service checkout terminal;
i) operating and maintaining a fax machine for the public; and
j) assessing, collecting, and accounting for collection agency fees.
Library Circulation
-233-
To provide support to other Library Activities by:
a) shelving returned and used in-house Library materials in the Adult collection;
b) shelf-reading of the Adult collection;
c) providing a Student Assistant for administration activities including malt and trips to City
Hall and City Annex with in-house mail:
d) providing a Student Assistant for the Reference Activity each day to collect books off the
shelf for interlibrary loan, fill copiers with paper, assist patrons with operation of copiers.
location of materials and help with microfilm assist in closing procedures, and file
magazines, newspapers, and vertical file materials;
e) receiving, sorting and delivering mail; and
f) checking in and out interlibrary loan books.
To receive and account for all cash receipts of the Library and make deposits on a regular
basis by:
a) operating the cash register for receiving and providing a receipt for all fines, fees and
other revenues;
b) accounting for the petty cash funds;
c) depositing proceeds from all other coin-operated Library equipment;
d) keeping change machine stocked with appropriate coins;
e) collecting fees for the network printer, fax machine and laminating machine;
f) accepting donations to Library gift fund:
g) collecting money for Fdends of the Library book sale purchases; and
h) collecting money for book bags, paper, computer disks and other sale items.
To manage the Circulation Services Activity in order to provide support services to other
Library activities by:
a) preparing daily, monthly and annual reports of service activities;
b) participating in the planning and budgeting process;
c) participating in supervisory meetings on a weekly basis;
d) hiring, supervising and evaluating the performance of staff and volunteers assigned to
Circulation Services;
e) collecting monthly circulation statistics for alt Library activities;
f) participating in the City's supervisory training program;
g) preparing the Circulation staff schedule;
h) preparing the Student Assistants' schedule;
i) working with the Student Assistants to plan work distribution and training;
j) conducting meetings with Student Assistants in a group or individually; and
k) conducting meetings with Circulation staff in a group or individually.
To perform the circulation-related functions of scheduling and coordinating automation
procedures by operating a backup automated circulation system as needed.
To provide an improved accounting of the Circulation Services Activity by:
a) producing fine, reserve, overdue and'bill notices and statistical reports six/seven days
per week;
b) entering data pertaining to the use of collection and patron registration statistics;
c) running claims returned, lost, missing, trace reports;
d) searching the shelves for same reports; and
e) reporting weekly to collection agency on returns.
Circulation
Library -234.
o
To provide service to non-resident patrons by:
a) verifying the eligibility of patrons from outside the City of Dubuque;
b) supplying other library agencies with lists of registered patrons;
c) maintaining counts of non-resident patrons; and
d) collecting non-resident fees.
To provide service to citizens of Iowa through the Open Access program by:
a) verifying the eligibility of patrons;
b) keeping a count of items checked out by Open Access patrons; and
c) reporting Open Access data to the State Library for reimbursement.
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
Funding Summary
General Fund
Revenue Generated
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED REOCM'D
2.00 2.00 2.00
4.10 4.16 4.81
$182,224 $210,026 $226,291
37,165 30,859 37,064
1,972 6,745 28,872
$221,361 $247,630 $292,227
$221,361 $247,630 $292,227
$ 89,899 $ 82,547 $ 81,950
1.62
4.71
$216,911
38,514
2,800
$258,225
$258225
$ 95900
Library -235- Circulation
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D
Public services hours 69 69 69 69 69
Exit gate count 170,203 249,796 275,000
Items circulated 479,534 499,200 480,000 480,000 550,000
Print materials 397,996 405,502 445,000
Non-print materials
Audio books (cassette)* 25,317 25,921 28,000
Audio books (CD)** 839 3543 5,000
CDs {music) 5,869 6,332 7,000
CD-ROMs 8,028 8,023 10,000
Videos 39,960 48,085 36,500 36,500 50,000
Other 1,525 1,794 ***5,000
New patrons registered 3,942 3,598 4,500 4,500 4,000
Automated Telecirc calls 15,000
First overdue notices 7,821 8,324 7,320 7,320 ****2,000
Final overdue notices 2,017 2.076 2,555 2,555 2,000
Billing notices 1,573 1,734 1,608 1,608 1,700
Reserves placed for patrons 8,447 8,324 8,900 8,900 8,500
Deposits of vending & fine
monies 104 104 150 150 156
Monthly/annual reports 125 125 125 125 125
Staff Meetings 3 8
Off-site library card sign-ups 22 30
* Includes J Cassette Books.
** Includes Adult Compact Disk/Book & J Compact Disk/Book.
*** Includes anticipated circulation of new DVD Collection.
**** The number of notices mailed should drop as the Automated Tele-Circ System
makes more calls.
Library -236' Circulation
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Maintenance Services
GOAL
Provide the residents of Dubuque, other qualified users and Library staff with a clean, safe, energy-
efficient and aesthetically attractive building in which to read and work. To maintain the surrounding
grounds and to provide handicapped accessible meeting rooms to City boards and commissions and
other eligible organizations.
DESCRIPTION
The Maintenance Services Activity is responsible for keeping the building clean and attractive and all
machines and equipment in working order. Staff responsibilities include vacuuming and.
shampooing carpets and cleaning and polishing marble floor surfaces, maintaining clean and
sanitary conditions in rest rooms and kitchens, dusting, disposing of waste materials, performing
minor building and equipment repairs, implementing safety and energy conservation procedures for
heating and lighting, distributing and collecting parcels and other heavy items for all Library
departments, maintaining the interior/exterior of the building and grounds, and providing for basic
preventive maintenance on heating ventilating and air conditioning equipment on a regular basis.
This Activity sets up and cleans meeting rooms used by City board and commissions and provides
for personnel to remain in the building if the meeting is still in session after the Library is closed.
This Activity is staffed by a Maintenance Worker and a Custodian.
SERVICE OBJECTIVES
To provide clean, safe and sanitary Library building and grounds for the public and staff by:
a) vacuuming carpet daily plus the children's room and gallery twice a week or as needed;
b) mopping and polishing marble floors as needed;
c) shampooing heavily traveled carpet areas as needed;
d) cleaning rest rooms daily;
e) cleaning and dusting staff work areas weekly;
f) dusting public seating daily and polishing weekly;
g) cleaning auditorium and elevator daily and the board room as needed;
h) dusting bookshelves as time permits;
i) cleaning each activity office from floor to ceiling once per year;,
j) painting and repairing walls, ceiling tiles and other surfaces or contracting for the work
as needed;
k) performing minor plumbing, electrical and mechanical repairs as needed;
I) ordering custodial supplies as needed;
m) contracting for interior and exterior window cleaning annually;
n) contracting for elevator maintenance and repair;
o) cutting grass and policing exterior grounds and performing minor exterior repairs; and
Library -237- Maintenance Services
p) maintaining 8,000 square feet of sidewalk and stairs free of ice, snow and obstructions in
accordance with safe conditions.
q) Performs preventative maintenance both inside and outside the facility as outlined in the
Preventative Maintenance Plan.
BUDGET SUMMARY
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
Personnel Summary
Full-Time Equivalents
2.00 2.00 2.00 2.00
Expenditure Summary
Employee Expense
Supplies and Services
Capital Outlay
TOTAL BUDGET
$ 95,326 $95,962 $100,291 $107,185
86,975 86,185 93,378 107,862
2,309 500 1,430
$184,610 $182,147 $194,169 $216,477
Funding Summary
General Fund
$184,610 $182,147 $194,169 $216,477.
Revenue Genemted
$ 582 $ 770 $ 300
FY 2001 FY 2002
PERFORMANCE MEASURES ACTUAL ACTUAL
FY2003 FY 2003 FY 2004
BUDGET REVISED RECOM'D
Floor space cleaned in square
feet*
Daily 20,460
Twice weekly 859
Three times weekly 3,849
Weekly 5,689
Monthly 4,097
Semiannually 568
20,937 20,937 20397
859 859 859
3,849 3,849 3849
5,689 5,689 5689
4,097 4,097 4097
568 568 568
Tables and carrels cleaned
Daily
Twice weekly
Three times weekly
Wastebaskets cleaned and
maintained daily
Shelves dusted in linear feet
annually
80 85 85 85
8 8 8 8
51 51 51 51
50 50 50 50
19,200 19,200 19,200 21036
Restrooms maintained
Daily 6 6 6 6
Twice Daily 2 2
Three time weekly 2 2 2 2
Weekly 1 1 I 1
*Total building space is 54,000 square feet with 50,000 square feet of this used for Library services.
Library -238- Maintenance Services
PROGRAM:
DEPARTMENT/DIVISION:
ACTIVITY:
Human Development
Library
Technical Services
GOAL
Acquire, receive and organize the Library's collection of print and audiovisual materials for efficient
use by the public, and to facilitate on-tine access to the Library catalog and Intemet resources
DESCRIPTION
The Technical Services Activity orders and receives all books and other Library materials, maintains
order files, corresponds with publishers and jobbers, and maintains accounts of all activities of the
book/library materials budget. This Activity uses OCLC (the automated cataloging utility) to catalog
and classify all adult and juvenile materials. It also processes books for circulation and mends
damaged materials. This Activity is responsible for the automated system and LAN, maintaining the
network infrastructure, servers, workstations and peripheral equipment, performing software
upgrades, and troubleshooting network problems. It is the pdmary coordinator of the automated
system with responsibility for the integrity of the bibliographic database and additions to and
withdrawals from the Library collection. This activity maintains the library web pages and provides
online access to library resources, including the library catalog. This activity is staffed by .875
Librarian II, 2.0 Library Aides, 1.0 Information Technology Specialist, and .50 Library Assistant, and
is located on the mid-level of the original par[ of the Library.
SERVICE OBJECTIVES
To maintain the currency and physical condition of the Library's collection for public use by:
a) ordering and receiving all books and audiovisual materials for the Adult (including
Extension services), and Children's Activities including all resulting correspondence with
publishers and jobbers;
b) maintaining records of outstanding orders; standing orders and items received,
assigning them to the appropriate activity of the book/library materials budget;
c) preparing books and audiovisual materials for circulation to the public by installation of
secudty indicators and protective jackets;
d) processing all adult and juvenile audiovisual materials;
e) mending damaged orworn materials; and
f) processing and filing newspapers and periodicals for public use.
g) facilitating library weeding effor[s
Library
To organize the Library's collection for efficient public use by:
a) editing OCLC records, cataloging and classifying all books, serials, and audiovisual
materials for Adult and Children's Services Activities using the OCLC database;
b) correcting entries in the bibliographic database as problems are identified;
c) updating holdings information on OCLC sedals records;
d) performing inventory control on the Library's collections; and
e) adding, maintaining and deleting name, subject and series authority records and cress-
references.
-239-
Technical Services
To increase the efficiency and effectiveness of the Technical Services staff in cataloging and
classifying by:
a) Maintaining skill competencies on OCLC, the online system software and the OS
software required to manage the LAN through staff training opportunities; and
b) maintaining the library workstations, printers, and other computer equipment, ordering
Supplies and coordinating repairs.
To assist the Circulation Services, Children's Services and Adult Services Activities in
providing service to the public by working at the public service desks as scheduled arid
requested during the year.
To support and enhance Library service to the public and maintain the automation system
by:
a) serving as system administrator for maintenance of the system;
b) operating routine database management program and coordinating repair of identified
problems with the appropriate maintenance service;
c) performing or coordinating the performance of running computer maintenance programs
including file saves, shutdowns and system reports;
d) maintaining and updating manual of automation procedures;
e) scheduling and coordinating system training for staff;
f) and installing software enhancement release.
To support the local area network and Internet access services by:
a) troubleshooting workstations, peripheral equipment, and network problems and by
serving as liaison to support and repair services;
b) maintaining the Library web. pages with input from other activities;
c) maintaining the Library's intranet; and
d) planning for future growth and expansion.
To participate in the system's user group by:
a) participating in the software upgrade orientation training sessions; and
b) attending user group activities.
To organize and manage the Technical Services Activity and provide support services to the
public service activities by:
a) preparing monthly and annual reports of activities;
b) participating in the planning and budgeting process;
c) participating in Library supervisory meetings on a weekly basis;
d) conducting activity level staff meetings on a quarteHy basis;
e) supervising and evaluating the performance of staff and volunteers assigned to the
Technical Services Activity; and
f) participating in development efforts for automating Library services.
Library -240- Technical Services
BUDGET SUMMARY
Personnel Summary
Full-Time Equivalents
Part-Time Equivalents
Expenditure Summary
Employee Expense
Supplies and Services
Capitat Outlay
TOTAL BUDGET
Funding Summary
General Fund
PERFORMANCE MEASURES
Items received, cataloged and
processed
Items process per full-time
equivalent
Items withdrawn
Security indicators installed in
books
Substituting in public service
departments by hours
(include manager')
Automated system operation/
maintenance hours per year
Retrospective conversion (project
completed)
Orders placed, invoiced, received
Acquisitions - children's
hardbound books and trade
paperbacks
Children's paperbacks
catalogued
Children's audiovisuals
catalogued
Supervisory staff mtgs. attended
FY 2001 FY 2002 FY 2003 FY 2003 FY 2004
ACTUAL ACTUAL BUDGET REVISED RECOM'D
3.75 3.75 3.75
.50 .50 .50
$210,080 $219,892 $234,623
54,778 58,469 67,552
26,390 4,354 1,932
$291,248 $282,715 $304, t07
$291,248 $282,715 $304,107
FY 2001 FY 2002 FY 2003
ACTUAL ACTUAL BUDGET
16,988 20,533 17,500
3,997 4,831 4,000
9,750 9,631 12,000
16,988 20,533 17,500
FY 2003
REVISED
20,000
4,500
10,000
20,000
3.88
.50
$252,181
76,810
2,730
$331,721
$331,721
FY 2004
RECOM'D
21,000
4,500
10,000
21,000
550 2,348 550 2,348 2,608
1,000 1,500 1,000 1,500 1,500
97 0 0 0 0
491 461 500 500 500
2,459 3,096 3,000 3,200
306 231 450 325
566 875 600 800
3,000
325
8OO
48
Library -241- Technical Services
PROGRAM - 2
- HUMAN DEVELOPMENT
DEPARTMENT
DEPARTMENT
CITY OF DUBUQUE
OPERATING BUDGET - RECOMMENDED
- 36 - Library Departmenn
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
FY 2002 ACTUAl,
FY 2003 BUDGET FY 2004 RECOMMENDED
010 62010 OFFICE SUPPLIES 825
010 62030 POSTAGE AND SHIPPING 14,159
840 62030 POSTAGE AND SHIPPING 378
010 62050 OFFICE EQUIPMENT MAINT 497
010 62060 O/E MAINT CONTRACTS 12,847
010 62061 DP EQUIP. ~L~INT CONTRACTS 35,488
010 62070 OFFICE EQUIP RENTAL 793
010 62090 PRINTING & BINDING 3,839
840 62090 PRINTING ~ BINDING 611
010 62091 LIBRARY BINDING 1,228
010 62110 COPYING/REPRODUCTION 2
010 62130 LEGAL NOTICES & ADS 526
010 62140 PROMOTION 944
840 62140 PROMOTION 1,559
010 62190 DUES & MEMBERSHIPS 1,838
010 62230 SALES TAX 18
010 62290 MISCELLANEOUS
0].0 62310 TRAVEL-CONFERENCES 3,106
010 62320 TRAVEL-CITY BUSINESS 482
010 62340 MILEAGE/LOCAL TRANSP
010 62360 EDUCATION & TRAINING 2,578
797 2,292 2,343
10,420 12,386 11,794
23
80 1,897 1,943
13,983 13,462 15,642
32,391 42,323 47,854
1,009 1,184 1,283
4,611 3,986 5,278
6,283
1,505 1,441 1,606
100 103
3,290 1,403 3,334
3,327 2,345 3~840
133
1,935 2,116 2~169
61 25
-12 150 154
2,459 4,933 5,596
1,700 1,111 2,269
23 100 1.04
4,914 7,971 9,220
010 61010 FULL-TIME EMPLOYEES 723.892 719.252 788.002 795,210
010 61020 PART-TIME EMPLOYEES 132,546 156,269 144.690 147,804
840 61020 PART~TIME EMPLOYEES 360 4'37
010 61050 OVERTIME PAY 15,696 15,350 17.001 18,943
010 61092 VACATION PAYOFF 4,783
010 6].310 IPERS 47~194 48,018 53,389 54,694
010 61320 SOCIAL SECURITY 66,421 68,268 72,651 73,590
840 61320 SOCIAL SECURITY 28 33
010 61410 HEALTH INSURANCE 109.780 103.721 116,121 157,578
010 61430 WORKMENS' COMPENSATION 2,515 2,128 1,456 870
010 61450 LIFE INSURANCE 1,183 1,147 1,535 1,542
010 61650 EMPLOYEE PHYSICALS 139 198
840 61650 EMPLOYEE PHYSICALS 20
TOTAL Wages and Benefits 1,099,773 1,119,606 1,195,445 1,250,231
PROGRAM - 2
- HUMAN DEVELOPMENT
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 36 - Library Department
FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL
010 62411 UTILITY EXP-ELECTRICITY 37,220
010 62412 UTILITY EXP-GAS 12,710
010 62421 TELEPHONE 7,5].8
010 62422 TELEPHONE 3,387
010 62431 PROPERTY MAINTENANCE 11,149
840 62431 PROPERTY MAINTENANCE 922
010 62433 CUSTODIAL SERVICES 573
010 62434 HVAC MAINTENANCE 11,981
010 62435 ELEVATOR MAINTENANCE 2,186
010 62441 INSURANCE, PROPERTY 6,657
010 62442 BOILER INSURANCE 240
010 62443 GENERAL LIABILITY INS 3,714
010 62611 MACH/EQUIP MAINTENANCE 122
010 62614 EQUIP MAINT CONTRACT 412
010 62651 LIBRARY BOOKS 121,113
840 62651 LIBRARY BOOKS 915
010 62652 LIBRARY AUDIO/VISUAL 17,929
840 62652 LIBRARY AUDIO,'VISUAL 10,575
010 62653 LIBRARY PERIODICALS 31,433
010 62654 LIBRARY CONT/SERIALS 47,691
010 62655 ON LINE INFO SERVICE 5,227
010 62656 INTERLIBRARY LOAN 1,165
010 62657 CD ROM 2,864
010 62658 CD ROM - Continuations 8,630
050 62659 LIBRARY VIDEO MATERIALS 9,049
840 62659 . LIBRARY VIDEO MATERIALS
010 62660 DATA PROCESSING 14,250
010 62671 MISC OPERATING SUPPLIES 33,822
840 62671 MISC OPERATING SUPPLIES 14
010 62725 BILL COLLECTION SERVICES 3,422
010 62731 MISCELLANEOUS SERVICES 500
010 62732 TEMP HELP\SONTRACT SERV. 3,066
010 62734 SPEAKERS/PROGRAMS 747
840 62734 SPEAKERS/PROGRAMS 21,868
010 62736 CATERING SERVICES 1,064
840 62736 CATERING SERVICES 176
FY 2002 ACTUAL
41,406
5,201
11,166
3,338
7,655
616
12,330
1,749
14,163
240
3,422
430
130,284
1,963
21,444
1,423
32,175
56,305
18,461
1,399
2,415
522
9,432
5,673
17,968
33,929
448
3,298
17,922
]3,993
1,402
12
FY 2003 BUDGET
38,151
12,5].9
8,922
4,239
9,370
573
12,813
2,186
12,872
240
3,650
205
650
131,609
22,140
34,174
52,877
18,950
1,281
5,454
291
9,049
17,000
35,503
4,202
200
1,111
1,292
FY 2004 RECOMMENDED
47,617
12,519
13,123
4,345
9,604
1,087
14,200
2,241
14,950
276
7,674
210
666
138,023
22,693
35,028
54,199
20,417
1,313
4,590
298
9,275
17,968
40,601
4,307
605
4,160
3,739
2,063
PROGRAM - 2 - HUMAN DEVELOPMENT
CITY OF DUBUQUE
DEPARTMENT OPERATING BUDGET - RECOMMENDED
DEPARTMENT - 36 - Library Department
FUND ACCOUNT -~ ....... TITLE ......... FY 2001 ACTUAL
010 62740 MICROFORMS 1,612
TOTAL Supplies and Services 517,642
010 71110 MISC. OFFICE EQUIPMENT 4,000
010 71112 TYPEWRITERS 650
010 71115 MICROFILM EQUIPMENT
010 71116 COPIER MACHINE 11,672
010 71119 FAX MACHINE
0].0 71122 PRINTER 5,090
010 71123 SOFTWARE 2,508
010 71124 MICRO-COMPUTER 25,955
840 71124 MICRO-COMPUTER
010 71126 DISK DRIVE 730
010 71129 SCANNER 5,000
010 71211 DESKS/CHAIRS
010 71215 STORAGE CABINETS 345
840 71216 FURNITURE MISCELLANEOUS
010 71221 CARTS 1,689
010 71225 SHELVING 3,500
840 71225 SHELVING 3,248
010 71610 CUSTODIAL EQUIPMENT 2,309
TOTAL Machinery and Equipmen~ 66,695
010 72416 VIDEO EQUIPMENT 3,582
010 72418 TELEPHONE SYSTEM
TOTAL Machinery and Equipmen5 3,582
TOTAL DEP/DIV: Library Deparnmen[ 1,687,692
FY 2002 ACTUAL
].,274
562,390
6,745
2,439
2,175
522
1,000
1,096
13,977
1,330
1,330
11697,303
FY 2003 BUDGET FY 2004 RECOMMENDED
1,612 1,652
542,360 603,975
2,800
700
20,000
9,000 4,500
2,400
283
3,621 1,980
750
500 1,430
16,504 31,460
1,754,309 1, 885, 666
FUND - 010 GENERAL FUND
PROGRAM--LEISURE SERVICES
ACT. ACCT ......... TITLE .........
36100 43400
36100 52504
36100 54201
36200 44742
36200 44820
36220 44740
36220 44743
36220 44744
36220 44820
36220 46102
1~36220 51205
o-~36220 52360
36220 52404
36220 53302
36300 44561
010445 43400
STATE GRANTS
FIXED ASSET SALES
REFUNDS
INTERLIBRARY LOAN FEES
COPY SERVICE CHARGES
RESERVATION FEES-LIBRARY
NONRESIDENT FEES-LIBRARY
SALE OF MERCHANDISE, VAR.
COPY SERVICE CHARGES
COUNTY PAYMENT-LIBRARY
BOOK FINES
EQUIPMENT RENTAL
TELEPHONE COMMISSION
MISCELLANEOUS REVENUE
MEETING ROOM FEES
STATE GRANTS
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
LIBRARY DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM.
17,255 20,048 15,500 20,000 10,000
54 100 30O 300
4,288 746 2,000 1,000 1,000
4,534 4,426 4,000 4,600 4,000
1,368 1,653 1,300 1,988 2,300
2,466 2,474 2,500 2,500 2,500
30,060 22,226 21,000 22,500 25,000
365 1,149 1,150 182
10,575 9,398 11,000 11,000 11,000
44 5,000
45,044 46,786 46,000 46,000 51,000
130 138
73 104 100 100 100
1,142 272 200 1,075 1,300
582 770 300
2,700 89,300
TOTAL LIBRARY DEPARTMENT 117,927 112.943 105.150 2013.545 113,500
FUND
PRGRAM
ACT.
36420
36450
36460
36470
36470
36480
36480
TOTAL
840 LIBRARY TRUST FUNDS
ACCT ......... TITLE
52110
52110
52110
52110
53201
52110
53201
INVESTMENT EARNINGS
INVESTMENT EARNINGS
INVESTMENT EARNINGS
INVESTMENT EARNINGS
LIBRARY TRUST
INVESTMENT EARNINGS
LIBRARY TRUST
LIBRARY GIFTS TRUST FUND
CITY OF DUBUQUE
RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT
LIBRARY DEPARTMENT
FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RBCOM.
845 574
951 768
520 411
923 746
35 9
1,242 426
36,078 23.289
700
40.595 26.224 700
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
36 LIBRARY
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
010 8200 GE-41
010 8100 GE-34
010 8020 GE-32
010 8000 GE-31
010 7900 GE-30
010 0460 GE-24
010 2200 GE-27
010 1400 GE-26
010 7800 GE-26
TOTAL
LIBRARY DIRECTOR
LIBRARIAN It
LIBRARIAN I
CIRCULATION SUPERVISOR
LIBRARY AIDE
SECRETARY
MAINTENANCEWORKER-LIBRARY
CUSTODIAN-LIBRARY
LIBRARY ASSISTANT
FULL TIME EMPLOYEES
61020 Part Time Employee Expense
FY 2002 FY 2003 FY 2004
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 67,226 1.00 60,886 1.00 66,108
3.00 144,187 3.00 157,438 3.00 162,633
3.00 129,684 3.00 142,841 3.00 147,577
1.00 42,114 1.00 43,973 1.00 45,420
5.00 198,068 6.00 203;470 6.00 210,131
1.00 29,349
1.00 35,325 1.00 36,810 1.00 38,514
1.00 33,271 1.00 34,668 1.00 36,142
2.00 62,092 2.00 65,405 2.00
18.00 741,316 18.00 745,491 18.O0 773,459
O10 8020 GE-32 LIBRARIAN I 0.06 2,041 0.06 2,119 0.06 2,205
010 7900 GE-30 LIBRARY AIDE 0.65 24,336 0.65 23,499 0.65 25,331
010 7850 GE-25 LIBRARY ASSISTANT 2.22 67,894 2.22 07,020 2.22 69,029
010 7750 NA-24 LIBRARY STUDENT ASSISTANT 3.65 49,994 3.65 52,052 3.65 54,716
TOTAL PART TIME EMPLOYEES 6.58 144,265 6.58 144,690 6.58 151,281
TOTAL LIBRARY 24.58 885,581 24.58 890,181 24:58 924.,740