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Budget 04 Policy 5 Fl Rec Pk ED
FISCAL YEAR 2004 RECOMMENDED POLICY AND NARRATIVE BUDGET TABLE OF CONTENTS February 24, 2003 Library Auditorium DEPARTMENT/DIVISION Five Flags Civic Center Recreation Park Economic Development Transit Parking OPERATING BUDGET PAGE 3 29 75 116 136 159 CIP PAGE 119 137 18 397 206 390 Five Flags Civic Center PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Leisure Services/ Five Flags Center RESPONSlBILITY:Gil D. Spence, Leisure Services Manager Paula Jo Wolfe, Five Flags Civic Center Manager HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: The past eighteen months have been very much a transition pedod for the Five Flags Center. Within this period of time Paula Jo Wolfe was hired as Civic Center Manager, Gail McMahon was hired as secretary and Peggy Degnan was hired as events coordinator. Also, a consultant was hired to work with a committee to review the programming the Center should focus on once the new education and conference center is opened at the Port of Dubuque. This new leadership will lead the Five Ftags Center as the findings of the study are put in place. Convention and corporate use of the building remained at the "normal" level with the Iowa State Dairy Association, Iowa Architectural Foundation, Masonic Grand Lodge of Iowa, Cartegraph, McKesson HBOC, and Cigna all using the building. Attracting concert business continues to be a struggle but we did have a successful run of Lone Star. Jo Dee Messina was scheduled to appear but canceled her entire tour. Once the ribbon was cut on the renovated theater, activity in there was strong. Special shows like Fernando Ortega, Maynard Furgeson, and Lode Line led the way to a successful theater season. Hempstead and Wahlert High Schools had very successful runs of the musicals and are looking forward to this year's shows. Other theater usages of note would include the Dubuque Symphony Orchestra, Heartland Ballet, Big River Living Last Supper, Mad Cap Puppets, Dance Through Time, and the Dubuque Community Spring Orchestra. All users were very appreciative of the renovation work that was done to the theater interior. Our regular users of the arena returned: Craf[ shows, dog show, home show, Iowa Games, Iowa Special Olympics, Illinois Special Olympics, Sesame Street, George Carden Circus, and the Dragon Boat Association, high school basketball classic and sub state basketball. Holy Family Catholic Schools used the arena to hold an all school mass and transported all their students to Five Flags for this special event. The Dubuque Thunderbirds completed their first year of operation, a most successful season. Off to a slow start, the team quickly turned things around and finished second in the league and made it to the ptayoffs. With each win the fans began to return to the games and a significant increase in attendance was shown over what the Fighting Saints had the year before. This increase in attendance helped the Center in that more people results in more concession sales. The Thunderbirds are an important user of the Center and we continue to work with them so they can be successful. -3- The high school hockey team hosted the state tournament at Five Flags and everyone was pleased with how the tournament was staged. This team continues to draw good fan support. Youth hockey has seen growth this year and looks forward to that trend continuing. These three groups, coupled with the other user groups and public skating sessions create the strong need for indoor ice in our. community. Development of the City web site and the Five Flags page was completed, but needs more work to become fully beneficial. FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004: Work with the Information Services Department to fully develop the Five Flags web page and train staff on how to keep it updated and current. The Five Flags web page is in the top three city pages for number of hits and wilt serve as a great promotional tool. Capital projects to be completed: painting exterior facade of the theater replacethe theater roof replace the theater front doors engineering study on replacement of the HVAC equipment and begin phase I of the replacement process ;> replace the ice resurfacer · Implementation of the study of potential future uses of the Center will consume a lot of time and attention over the next few years. The study recommends the following to increase daily use of the Center: development of year-round ice Community-wide festivals should be considered, not only from the standpoint of the Center being rented by an outside promoter but as the Center serving as the organizer. > Consumer Shows have been strong at Five Flags but may shift to the Grand River Center. > We are limited in the number of headliner concerts and entertainment acts we can attract due to the limited size of the market population. Smaller attendee draw shows should be the focus of what stops in Dubuque. These can be musical productions, theater productions, specialty events, and motor sports. We may need to do more co-promotion of those events to attract them to the Center. > Capitalizing on existing arts components at the Center would be another means to expand programming. Smaller music and theater productions, music lessons, poetry reading, dance and art workshops and exhibits are a few programs to consider. · To accommodate those recommendations and to better serve users we now have, the following modifications are included in the capital improvement budget: > Adding dehumidification in the arena and adding 70-ton chiller to the present ice making equipment will allow for expansion of the ice season. > newdashier boards > replacement of the ice covering insulation with a more attractive and better insulation system. replacement of all the bleachers in the arena with padded seats, seat backs and arm rests. major remodeling of the public lobby and circulation areas renovation of the concession stands creation of added second level storage improve access to Bijou Room and remodeling of the room improve the second level meeting rooms -5- CiViC CENTER DIVISION Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Operating Revenue FY 2003 FY 2004 Dollar Adopted Recommended Change $ 725,615 $ 777,225 $ 51,610 462,538 485,997 23,459 52.200 94.321 42.121 $ 1,240,353 $ 1,357,543 $ 117,190 584,265 576,325 (7,940) Pmperty Tax Support Percentlncrease(Decrease) $ 656,088 $ 781,218 $ 125,130 19.1% Significant Line Items The Fiscal Year 2004 budget indicates the operations are 37.5% self supporting (without self promotion) versus the guideline of 45%. 2. No room rental fee increases are recommended in the proposed budget. 3. The personnel complement remains the same as Fiscal Year 2003. Ice rental fees are proposed to increase $5.00 per hour. Game fees are proposed to increase $100 for Thunderbirds, as well as game staff fees by $25. Equipment replacement items at the maintenance level include: forklift ($40,000), floor scrubber ($8,000), custodial equipment ($5,900), tables and chairs ($4,019), lighting equipment ($7,176), sound system devices ($5,400), VCR and monitor ($1,629), crowd control items ($552), power lectem ($3,000) table risers ($2,000), concession equipment ($5,350) insulation flooring ($6,960), Plexiglas panels ($2,000), ice skates ($640), impact wrench ($525), and ramp ($450), and stage skirting ($720). -6- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 ~ROGRAMIDEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAG~ civic Center Division Replace Ice Resu~acer* Heating/Air Conditioner Replace* Five Flags Civic Center Study* Replace Two-Way Radio System Renovate Concession Stands Arena - Replace Sound System Replace Exit Doors-North Side Sidewalk Replacement Replace Portable Chairs Replace Tables Arena - Replace Boiler Replace Promenade Roof Theater Renovations Upgrade Theater Stage Dimmers Tuckpoint Exterior Replace Lighting Boards Refurbish Grand and Upright Pianos Theater - Orchestra Pit Lift General Fund $ 75,000 Sales Tax Fund $ 597,000 DRNSales Tax $ General Fund $ General Fund $ Sales Tax 20% $ DRA Distribution $ General Fund $ Sales Tax 20% $ Sa~es Tax 20% $ Sales Tax 20% $ Sales Tax 20% 207,000 ,605,000 - $ - $ - $ 600,000 $ 23,500 - $ 69,000 - $ 62,000. .'$ - $ - $ $ $ $ - $ - $ 600,000 $ - $ - $ - $ 45,000 $ 40,000 $ - $ $ $ $ Sales Tax20% $ $ $ 90.000 $ Sales Tax 20% $ General Fund $ - $ - $ 13.500 $ General Fund $ - $ - $ - $ 40.000 General Fund $ - $ - $ - $ 177.000 $ 75,000 $ 804,000 $ 2,805,0OO $ 23,500 $ 69,O00 $ 62,000 $ 45,000 40,000 $ 80,000 170,000 $ 170,000 90.000 $ 90,000 201.000 $ 201,000 70.000 $ 70,000 119 120 121 123 124 125 126 127 128 t29 130 131 90,000 132 111.500 133 13.500 134 40,000 135 177,000 136 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Administration GOAL Provide the community with a wide variety of both spectator and participation events through professional leadership and administration of the Civic Center operations, DESCRIPTION This Activity is staffed by the Leisure Services Manager (. 15 FTE), the Civic Center Manager and a Secretary to provide staff support to the City Manager and the Civic Center's five member Commission as well as monitor and supervise the remaining five Civic Center Activities. This Activity provides telephone service for the entire building with long distance charges apportioned to each Activity. SERVICE OBJECTIVES To provide professional administration to insure maximum utilization and efficient operation of the Center by: a) Keeping the City Council, Civic Center Commission, Leisure Services Manager and City Manager informed of Center activities and financial picture through timely and accurate reports; b) Preparing an annual operating budget that is successfully balanced with user fees and tax support; c) Planning for the future of the Center by staying abreast of industry trends in order to make sound recommendations to the City Council, Commission and Leisure Services Manager; d) Providing a high profile, positive image of the Civic Center by personal appearances, speaking engagements, community involvement and professional marketing efforts; e) Maintaining personal contact with presenters, promoters and agents on a national and regional level by active membership in the International Association of Auditorium Managers and other personal contact opportunities; f) Supervising, monitoring and analyzing the day-to-day operation of the Center by hiring and training competent staff members to whom areas of responsibility can be delegated; g) Selecting, negotiating contracts and guiding promotions for a number of Center sponsored acts and attractions; h) Seeking and instituting methods of increasing secondary forms of revenue; and i) Responding to citizen complaints/questions within forty-eight hours. 2. To expedite handling of purchase order by typing and maintaining appropriate files. Leisure Services/Civic Center Administration --8-- To maintain a professional appearance for all Center correspondence by typing and monitoring all outgoing correspondence. To support the Civic Center Commission by maintaining Commission files and records and acting as recorder for Commission meetings. To maximize effectual use of office supplies by monitoring their use and ordering supplies in a timely and cost effective manner. BUDGET SUMMARY Personnel Summary FulPTime Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ' FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 2.15 2.15 2.15 $ 79,342 $112,279 $126,364 26;750 23,998 20,129 7,195 1,533 $113,287 $137,810 $113,287 $137,810 $ 7,249 $ 111 $146,493 $146,493 FY 2004 RECOM'D 2.15 $138,536 24,719 $163,255 $163,255 $ 250 PERFORMANCE MEASURES Number of events promoted or co-promoted Number of events booked as a result of Director's marketing efforts FY 2001 FY 2002 ACTUAL ACTUAL FY 2003 FY 2003 BUDGET REVISED FY 2004 RECOM'D 45 47 47 47 50 50 50 50 50 50 Leisure Services/Civic Center Administration --9-- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Building Maintenance GOAL Provide safe, sanitary and event-ready facilities that encourage patron attendance by maintaining the Civic Center (building and major equipment) in a safe, pleasing and functional condition. DESCRIPTION The building Maintenance Activity provides for the maintenance and repair of the Civic Center and underground connecting walkway to the Holiday Inn Dubuque Five Flags. This involves monitoring and operation of all electrical, mechanical and structural elements of the facility plus maintenance of all rolling stock. This Activity is also responsible for a once-a-year "Spring Cleaning" of all common areas of the Center. This Activity is staffed by the Operations Manager, Building Supervisor, fifty percent of a Utility Worker and up to thirty part-time Laborers. SERVICE OBJECTIVES To provide technical assistance and expertise by assigning an Operations Manager to: a) Insure budget accuracy by researching cost trends and monitoring CIP Projects; b) Minimize breakdowns and downtime by instituting and monitoring execution of the Center's preventive maintenance program and equipment replacement schedule; c) Maintain the Center's patron safety record by keeping current an all applicable laws and codes and advising the Civic Center Director of any changes or noncompliances; Maintain the Center's pleasing atmosphere by scheduling and monitoring annual spring cleanup; Minimize lost revenue by working with the Director and Events Coordinator to eliminate scheduling conflicts between events and major building projects; Maximize building efficiency by researching and recommending to the Director cost efficient means to reduce utility, equipment and labor costs; Reduce loss time accidents by instituting and implementing a loss prevention safety program; and Prepare the building maintenance budget. d) e) f) g) h) To minimize the use of outside contractors and provide quick response to unforeseen problems by utilizing a Building Maintenance Supervisor to: a) Maintain equipment by executing a preventive maintenance program; b) Maintain stock of spare parts by monitoring supplies and ordedng when required; Leisure Services/Civic Center Building Maintenance -10- c) d) Anticipate problem by visually observing the condition of building and mechanical equipment and reporting to Operations Manager; and Respond to unforeseen problems by being available on an on-call basis: To provide the following replacement items in Fiscal Year 2004: forklift ($40,000), pressure washer ($1,800), hammer drill ($400), drill ($250), and bench grinder ($500). BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.50 2.50 2.50 2.50 .27 .27 .27 .27 $139,200 $147,115 $147,023 $158.924 92,437 87,765 99.723 98.403 470 5,860 11,750 53,900 $232,107 $240,740 $258.496 $311 227 $232,107 $240,740 $258,496 $311 227 PERFORMANCE MEASURES Number of ClP items started Number of CIP items completed FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 15 8 8 8 6 18 8 6 6 6 Leisure Services/Civic Center Building Maintenance -11- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Concessions GOAL Provide a wide variety of food and ddnk to Civic Center patrons that complements and enhances the various activities taking place in the facility. DESCRIPTION This Activity is staffed by the Concessions Manager and up to 68 part-time, on-call employees to provide prompt, friendly service to Civic Center patrons. This Activity provides administrative services in ordering, record keeping and personnel management with this Activity and for the maintenance of the concession stands and related equipment. SERVICE OBJECTIVES To provide professional management to insure maximum revenue in a cost effective manner utilizing a full-time Concessions Manager to: a) b) c) d) e) g) h) hire and train concession employees; prepare an annual budget that projects gross sales and provides for necessary funding to cover those sales; insure the high quality of concession offerings by researching and ordering appropriate products; maintain a pleasing atmosphere in the stands by supervising the cleaning and operation of those stands; maintain appropriate accounting and historical records; monitor and report costs versus revenue to the Director on an event by event basis; schedule appropriate number of employees for each event: and make recommendaUons on menu and pricing for this Activity. 2. To greet patrons in a friendly and efficient manner. To maintain stands and equipment in a first class manner by replacing the following equipment in Fiscal Year 2004: freezer ($900), refrigerator ($1,000), popcorn warmer ($650), and roll-a-grill ($900). 4. To meet or exceed all health requirements for purveying food and drink. 5. To provide funding for insurance and licenses required for this Activity. 6, To maximize net revenues. Leisure Services/Civic Center Concessions -12- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 1.79 1.78 1.78 1.78 $ 70,349 $ 79,395 $ 85,893 $ 91.429 60,388 62,999 57,845 61,810 5,553 1,964 4,500 5,350 $136,290 $144,358 $148,238 $158,589 $136,290 $144,358 $148,238 $158.589 $110,035 $110,728 $123,600 $125.000 FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL Number of event days served 285 285 Percentage Cost of part-time labor to gross sales 21 20 Percentage cost of product to gross sales 31 32 FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D 285 285 285 24 24 20 34 34 32 Leisure Services/Civic Center Concessions -13- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Events GOAL Provide planning and execution of all Civic Center events through professional consultation, ticket handling and sales, professional technical assistance, building cleanup, event security, ushedng and promotion to maximize patron comfort and enjoyment while maintaining a positive publ!c image. DESCRIPTION This Activity covers the servicing and execution of all Civic Center events. Services provided include professional consultation in pre-event planning, ticket handling and sales, building setup and cleanup, event security, and ushers. This Activity is also responsible for general building and event promotion and event supplies and equipment. The Events Activity is staffed by an Events Coordinator (.75 FTE), Technical Director, Utility Worker and part-time personnel. SERVICE OBJECTIVES To provide professional planning, scheduling and coordinating by assigning seventy-five percent of an Events Coordinator to: a) b) c) d) e) f) g) h) i) J) k) Respond to event inquires within twenty-four hours; Give professional advice in event planning; Present event cost estimates when requested; Maintain event files; Send out work orders to required crews in a timely manner; Prepare billings for presenters; Consult with Civic Center Manager on any scheduling conflicts; Monitor the preparation for and execution of events; Coordinate all event-related services; Hire, train and supervise the part-time usher staff; Supervise an efficient staff for secudty duties during events; and Assist in executing an innovative general building marketing plan. To provide professional technical assistance and execution for events by utilizing one full-time Technical Director to: a) b) c) d) e) maintain event-related equipment; maintain a high quality technical crew by hiring, training and scheduling technical personnel; provide positive and accurate professional technical advice on event setup and technical requirements and costs; supervise execution of event technical requirements; hire, train and supervise the part-time event/stage crew; and Leisure Services/Civic Center Events -14- provide lighting designs, sound reinforcement and electrical power hookups for user groups. To maximize patron comfort and enjoyment while minimizing labor and utility costs by assigning a Utility Worker to: a) monitor lights, HVAC, and other mechanical equipment during events: b) schedule and supervise event setup and cleanup crews; c) maintain building appearance ddring events; and d) maintain a sufficient stock of operating supplies by monitoring the supply inventory (paper products, soap, etc). To provide for adequate heating, lighting, and air conditioning for events by funding sufficient utility expense. To provide accurate, consistent and complete ticket service for ail events in the Civic Center by: a) Maintaining box office hours six days a week, five and one-half hours a day; b) Providing box office service for door sales prior to all events; and c) Insuring ticket availability and accessibility to surrounding areas by associating with Ticketmaster outlets, phone centers, and Internet access. To better serve the public and building users by evaluating box office policy, practice, personnel and procedures and adjusting where necessary. To encourage ticket sales to all segments of the Dubuque populace by working with user groups, promoters and sponsors. To encourage continued rental of the facility by user groups and continued attendance of patrons by: a) b) c) d) e) Assisting in providing a high level of quality service in the staging of events; Maintaining all theater stage equipment in proper working order; Replacing the lamps in all stage instruments, adjusting focus and cleaning lenses at least once per year; Maintaining a safe and efficient scene shop for the utilization of theater users; and Providing professional support services. To provide space for up to thirty-three scheduled City meetings by supplying staff and supplies at no charge to the individual departments. To provide the following replacement items in Fiscal Year 2004: tables and chairs ($4,019), table risers ($2,000), stage lights (2,146), microphone ($1,000), stage skirts ($720), two dimmers ($4,400), power drop cable ($630), amplifier ($4,400), crowd control ropes ($552), TV VCR ($1,629), and power lectern ($3,000). Leisure Services/Civic Center Events -15- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Part-Time Reimbursable Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.75 2.75 2.75 2.75 2.56 2.54 2.54 2.54 4.15 4.13 4.13 4.13 $257,465 $299,420 $276,445 $293.164 92,669 73,525 64,039 79.623 12,195 21,103 22,880 24,496 $362,329 $394,049 $363,364 $397,283 $362,329 $394,049 $363.364 $397,283 $187,361 $168,028 $212.700 $197,900 PERFORMANCE MEASURES Number of regular ticket office service days Number of events serviced by ticket office Number of theater performances/meetings/ rehearsals Number of City Meetings Arena performances Arena meetings/banquets/ parties Arena exhibition days West Arena performances West Arena meetings/ banquets/parties FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 312 312 312 312 312 165 160 150 150 150 204 185 190 190 200 8O 75 65 65 80 60 41 60 60 50 20 2 20 2O 10 30 26 25 25 25 12 5 15 15 10 12 1 12 12 6 Leisure Services/Civic Center Events -16- PERFORMANCE MEASURES West Arena exhibition days Ballroom meetings/banquets par[ies Ballroom exhibition days Basketball games Meeting room sessions Event setups and cleanups FY 2001 ACTUAL 4 12 10 15 240 605 FY 2002 ACTUAL 4 9 4 15 208 523 FY 2003 BUDGET 4 10 8 10 25O 6O5 FY 2003 REVISED 4 10 8 10 25O 6O5 FY 2004 RECOM'D 4 10 8 14 2OO 6OO Leisure Services/Civic Center Events -17- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Ice GOAL Provide the community with a high quality indoor ice rink for approximately 160 days per year, covedng a vadety of ice activities, while maintaining non-ice activity as a revenue producer. DESCRIPTION The Civic Center maintains and staffs a regulation indoor ice hockey rink during the winter months. This service is offered to the community for public skating (admission charged), organizational rentals (hourly rates), public rentals (hourly rates) and U.S. Hockey League practices and games. The Civic Center supervises the safety of the skaters, maintains the ice sheet, provides skates for rent and offers locker rooms to organizational users. This Activity is staffed by part-time personnel, .25 percent Events Coordinator, and .50 Utility Worker. SERVICE OBJECTIVES To provide a high quality indoor ice sheet for approximately 120 days by: a) Providing necessary supplies and equipment; b) Providing for sufficient utility costs to cover refrigeration, heating and lighting; and c) Providing sufficient staff time to maintain and repair ice and clean the building. To accommodate 25 United States Hockey League games by: a) Providing an Event Coordinator, three ushers, one ticket seller, one zamboni operator, one custodian and two t-shirt security for each of the games; b) Providing necessary equipment (goals, scoreboard, zamboni, dasher boards and sound system); o) Providing house crew staff for preparation and cleanup after each game; d) Providing office space, heating, lighting and electric utility for the Dubuque Thunderbirds Association; and e) Providing heated locker rooms to the hockey teams and equipment storage space for The Dubuque Thunderbirds. To service 620 hours of contracted ice usage by: a) Providing scheduling and billing service; b) Providing a zamboni operator; and c) Maintaining locker moms and common areas in a clean and pleasing condition. To provide 50 public skating sessions by: a) Supplying ticket sellers, ice guards and ushers; b) Maintaining 117 pairs of skates for rental; c) Supplying a zamboni operator; and Leisure Services/Civic Center Ice -18- d) Advertising the public skating sessions. To provide the opportunity for non-ice revenue dudng the ice season by: a) Providing full-time and part-time staff to cover or uncover ice in a maximum of twelve hours; and b) Replacing severely damaged pieces of insulation flooring. To provide the following replacement items in Fiscal Year 2004: Insulation flooring ($6,960), Plexiglas panels ($2,000), rental ice skates ($625), impact wrench ($525), and ramp ($450). BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Part-Time Reimbursable Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .75 .75 .75 .75 2.09 2.44 2.44 2.44 .56 .56 .56 .56 $ 67,422 $ 78,068 $ 89,890 $ 95,172 98,643 82,917 101,882 103.672 8,252 10,917 13,070 10,575 $174,318 $171,902 $204,842 $209.419 $174,316 $171,902 $204,842 $209.419 $158,522 $117,407 $129,045 $135,405 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Hockey Ganges 24 23 24 24 25 Public skating sessions 50 50 50 50 50 Contract ice hours 758 615 700 700 620 Ice maintenance days 140 150 150 150 150 Ice changeovers 20 20 20 20 20 Ice volunteer hours 6,400 6,400 6,400 6,400 6,400 Leisure Services/Civic Center Ice -19- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Self-Promotions GOAL Enable the Civic Center to program events that would not normally be presented by outside promoters. DESCRIPTION This Activity represents expenses and ticket sales revenue from those events which the Civic Center stands to realize a profit or loss. Those events that do not call for a Center financial obligation are considered co-promotions and are handled through the Events Activity. This Activity provides for talent, advertising, transportation and hospitality for events purchased by the Civic Center and covers miscellaneous expenses (license fees, etc.) related to self- promoted events. SERVICE OBJECTIVES To provide a wide range of cultural and popular attractions to the Dubuque community by: a) negotiating and contracting with artists and attractions; b) contracting, as needed, sound and lights for performances; and c) arranging and contracting for transportation and hospitality as required by performing groups. To maximize revenues of self-promoted events by: a) informing the public through innovative and effective marketing plans; b) careful scheduling of self-promotions; and c) diligent attention to production costs of each performance. Leisure Services/Civic Center Self-Promotions -20- BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET $23,072 $33,588 $118,920 $23,072 $33,588 $118,920 $33,601 $47,040 $118,920 FY 2003 FY 2004 REVISED RECOM'D $117,770 $117,770 $117,770 FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D Number of self-promotions 8 8 8 8 8 Leisure Services/Civic Center Self-Promotions -21- PROGt~%M - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 32 - Civic Center Div. FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 61010 FULL-TIME EMPLOYEES 331,465 010 61020 PART-TIME EMPLOYEES 99,346 010 61021 PART-TIME REIMBURSABLE 56,487 010 61050 OVERTIME PAY 1,210 010 61071 HOLIDAY PAY-OVERTIME 552 ]10 61091 SICK LEAVE PAYOFF 2,996 010 61092 VACATION PAYOFF 6,965 010 61310 IPERS 19,096 010 61320 SOCIAL SECURITY 37,849 0].0 61410 HEALTH INSURANCE 50,625 010 61430 WORk'MENS' COMPENSATION 5,248 010 61450 LIFE INSURANCE 508 010 61470 ONEMPLOYMENT INSURANCE 1,332 010 61620 SAFETY EQUIPMENT 010 61650 EMPLOYEE PHYSICALS 99 TOTAL Wages and Benefits 613,777 010 62010 OFFICE SUPPLIES 1,711 010 62011 UNIFORM PURCHASE/MAINT. 725 010 62030 POSTAGE AND SHIPPING 1,033 010 62060 O/E MAINT CONTRACTS 710 010 62061 DP EQUIP. MAINT CONTRACTS 0]0 62090 PRINTING & BINDING 1,626 010 62110 COPYING/REPRODUCTION 010 62130 LEGAL NOTICES & ADS 6,802 010 62140 PROMOTION 4,940 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 144 0].0 62190 DUES & MEMBERSHIPS 140 010 62230 SALES TAX 4,663 010 62240 REFUNDS 010 62247 DRAM SHOP INSURANCE 2,052 010 62320 TRAVEL-CITY BUSINESS ~,175 010 62341 TRANSPORTATION-C.C. 010 62342 LODGING-C.C. RELATED EXP 010 62360 EDUCATION & TRAINING 010 62411 UTILITY EXP-ELECTRICITY 79,927 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 374,387 408,224 421,746 144,709 113,812 119,290 63,816 72,517 76,019 2,516 2,200 2,200 293 26,751 26,096 29,213 44,612 45,483 47,205 52,655 53,449 77,946 4,673 2,543 2,561 56]. 816 845 1,205 99 716,278 1,582 1,189 3,274 769 2,000 3,092 204 582 26,076 130 5,141 -119 5,916 495 · , 1,040 89,818 475 200 725,615 1,744 675 3,337 710 3,729 3,060 150 625 28,069 375 450 5,000 6,000 2,400 3,000 1,000 84,010 777,225 1,744 975 3,426 710 4,397 3,060 150 625 28,069 375 450 5,003 7,175 2,400 3,000 1,000 115,436 PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 32 - Civic Center Div FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAl FY 2003 BUDGET FY 2004 RECOMMENDED 275 1~ 258 2,553 179 1~ 775 010 71112 TYPEWRITERS 010 71116 COPIER MACHINE 7,195 010 71119 FAX MACHINE 010 71156 FURNITURE 010 71213 TABLES 3,974 010 71227 SIGNAGE 010 71318 HEAVY EQUIP-REPLACEMENT 010 71410 SHOP EQUIPMENT 1,710 010 71517 LIGHTING EQUIPMENT 010 71526 ELECTRICAL EQUIPMENT 430 4,019 4,019 40,000 4,325 3,925 3,098 4,400 630 0]0 62412 UTILITY EXP-GAS 55,324 25,928 54,505 29,763 010 62418 UTILITY EXP-REFUSE 3,342 3,301 3,426 3,495 010 62421 TELEPHONE 21,098 10,797 16,000 19,043 010 62431 PROPERTY MAINTENANCE 5,444 14,470 7,688 10,000 010 62433 CUSTODIAL SERVICES 355 319 450 332 0]0 62434 HVAC MAINTENANCE 17,217 11,300 18,303 14,757 010 62435 ELEVATOR MAINTENANCE 2,345 300 ].,500 315 010 62441 ~NSURANCE, PROPERTY 6,410 7,470 8,005 10,075 010 62442 BOILER INSURANCE 9,090 9,090 9,090 ].0,453 010 62443 GENERAL LIABILITY INS 9,159 8,440 7,].50 8,724 010 62611 MACH/EQUIP MAINTENANCE 10,873 17,214 12,056 17,361 010 62641 HOSPITADITY EXPENSE 1,000 1,000 010 62642 FOOD PRODUCTS 24,719 29,179 26,000 28,000 0].0 62643 BEER PRODUCTS 16,493 11,375 15,000 15,000 01C 62644 LIQUOR PRODUCTS 1,678 738 1,200 1,000 010 62646 TALENT FEES 17,500 7,000 71,500 71,500 010 62663 SOFTWARE LICENSE EXP 1,900 010 62664 LICENSE FEES 3,013 3,013 4,375 4,375 010 62671 MISC. OPERATING SUPPLIES 23,297 25,895 26,399 25,144 010 62727 FINANCIAL SERVICE FEES 880 730 010 62730 TALENT FEES 4,613 4,613 010 62731 MISCELLANEOUS SERVICES 57,829 36,341 23,208 24,416 010 62736 CATERING SERVICES 56 349 6,500 6,500 010 62761 PAY TO OTHER AGENCY 1,189 352 236 236 TOTAL Supplies and Services 393,960 364..791 462,538 485,997 PROGRA~ - 2 - BU~AN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 32 - Civic Center Div. FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 716].0 CUSTODIAL EQUIPMENT TOTAL Machinery and Equipmen~ 12,879 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 1,041,403 1,122,447 1,240,353 1,357,543 TOTAL DEP/DIV: Civic Center Div. 010 72310 CONCESSION EQUIPMENT 5,553 1,964 4,500 5,350 010 72311 STAGE LIGHTS 3,098 2,780 2,146 010 72312 ICE SKATES 660 650 625 640 010 72314 SOUND SYSTEM DEVICES 2,509 4,456 6,642 5,400 010 72315 EXHIBIT BASES 552 010 72319 STAGE SKIRTING 1,780 720 010 72320 CURTAIN 2,470 2,656 010 72416 VIDEO EQUIPMENT 198 742 1,629 010 72419 PA SYSTEM 6,000 3,000 010 72614 LADDER 470 450 010 72810 INSULATION FLOORING 5,883 5,938 6,120 6,960 010 72811 TABLE RISER 2,415 2,416 2,000 2,000 010 72812 PLEXIGLAS PANELS 2,000 2,000 010 72813 COUNTER WEIGHT SETS 2,060 2,255 TOTAL Machinery and Equipment 20,786 29,477 28,578 30,847 5,860 1],750 10,500 11,901 23,622 63,474 FUND 010 GENERAL FUND PROGRAM~LEISURE SERVICES ACT. ACCT ......... TITLE ......... 32100 53302 32100 54303 32210 44420 32210 44421 32210 44422 32210 44423 322]0 44424 32220 44415 32220 44416 32220 44417 32220 52110 32220 52320 32230 44413 1~32300 44411 ~32300 44412 32300 444114 32300 44415 010635 54202 MISCELLANEOUS REVENUE REIMBURSEMENTS~GENERAL ICE SKATING FEES ICE RENTAL FEES HOCKEY GAME FEES RENTAL, ICE SKATES ICE RENTAL, LEASED CATERING ARENA NOVELTY SALES EVENTS R-EVENUE INVESTMENT EARNINGS ADVERTISING DISPLAYS TICKET SALES BEER FOOD LIQUOR CATERING SALES TAX REFUNDS CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT CIVIC CENTER DIVISION FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM, 7,249 100 250 11 10,625 13,421 12,145 14,195 71,747 77,408 72,400 76,060 58,173 15,468 29,400 28,125 2,358 2,674 2,350 3,525 15,619 8,436 12,750 13,500 5,369 1,528 6,000 5,000 10,260 7,551 12,000 10,000 163,632 152,999 186,500 175,000 600 450 700 400 7,500 5,500 7,500 7,500 33,601 47,040 118,920 117,770 34,117 33,573 36,100 38,000 62,797 74,520 75,000 80,000 934 733 4,500 2,500 12,187 1,903 8,000 4,5(10 2,448 TOTAL CIVIC CENTER DIVISION 499,216 443,315 584,265 576,325 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 32 CIVIC CENTER DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 3375 GE-41 010 5050 GE-39 010 4500 GE-34 O10 4550 GE-33 010 4650 GE-33 010 4475 GE-31 010 4575 GE-31 010 0225 GE-24 010 1350 GD-04 TOTAL LEISURE SERVICES MANAGER CIVIC CENTER MANAGER EVENTS COORDINATOR TECHNICAL DIRECTOR II CC OPERATIONS SUPERVISOR CONCESSIONS MANAGER BUILDING SUPERVISOR SECRETARY UTILITYWORKER FULL TIME EMPLOYEES 61020 Part Time Employee Expense 010 3950 GD-02 010 4000 GD-01 010 4400 NA-33 010 4425 NA-32 010 4350 NA-30 010 4100 NA-29 010 4375 NA-18 010 4450 NA-18 010 4200 NA-08 010 3900 NA-06 010 3800 NA-05 010 3725 NA-04 TOTAL CREW LEADER LABORER II (HOUSEKEEPING) BARTENDER I BARTENDER II CONCESSION WORKER I USHER I CONCESSION WORKER II CONCESSION STOCKER USHER Il LABORER II STAGE LABORER I HOUSE STAFF-CASHIER PART TIME EMPLOYEES FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 0.15 10,521 0.15 11,758 0.15 12,089 1.00 60,944 1 .O0 57,692 1.00 62,649 1.00 48,213 1.00 52,342 1.00 49,692 1.00 46,875 1.00 50,605 1.00 52,073 1.00 46,875 1.00 50,833 1.00 52,578 1.00 41,701 1.00 45,023 1.00 46,328 1.00 42,527 1.00 45,464 1.00 46,783 1.00 29,349 1.00 30,642 1.00 31,209 2.00 63,833 2.00 63,865 2.00 68,345 9.15 390,838 9.15 408,224 9.15 421,746 0.85 14,958 0.85 15,806 0.85 16,565 3.14 47,437 3.14 50,116 3.14 52,533 0.32 4,316 0.32 4,561 0.32 4,778 0.12 1,824 0.12 1,927 0.12 2,021 0.68 8,883 0.68 9,394 0.68 9,848 0.05 544 0.05 575 0.05 603 0.32 4,587 0.32 4,844 0.32 5,075 0.34 4,865 0.34 5,138 0.34 5,383 0.11 1,476 0.11 1,561 0.11 1,636 0.26 4,000 0.26 4,226 0.26 4,430 0.05 755 0.05 798 0.05 837 0.80 ~069 0.80 ~,866 0.80 15,581. 7.04 107,714 7.04 113,812 7.04 119,290 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 32 CIVIC CENTER FD JC WP-GR JOB CLASS 61021 Part Time Reimbursable Employee Expense 010 396O 010 4410 010 4210 010 3910 010 3810 010 3750 010 4310 GD-02 CREW LEADER-REIMBURSABLE NA-29 USHER I-REIMBURSABLE NA-08 USHER II-REIMBURSABLE NA-06 LABORER II STAGE-REIMBURSABLE NA-05 LABORER I-REIMBURSABLE NA-04 HOUSE STAFF-CASHIER~REIMB. NA-04 USHER Ill-REIMBURSABLE TOTAL PART TIME EMPLOYEES-REIMB. TOTAL CiViC CENTER DIVISION FY 2002 FY 2003 FY 2004 0.56 9,859 0.56 10,418 0.56 10,918 0.97 11,011 0.97 11,639 0.97 12,205 0.55 7,574 0.55 8,008 0.55 8,394 1.10 16,582 1.10 17,518 1.10 18,364 0.74 10,182 0.74 10,766 0.74 11,289 0.22 3,93~ 0.22 4,162 0.22 4,362 0.54 9,469 0.54 10,006 0.54 ~.~ 4.68 68,616 4.68 72,517 4.68 76,019 20.87 567,168 20.87 594,553 20.87 617,055 FTE BUDGET FTE BUDGET FTE BUDGET Recreation PROGRAM: Facilities And Environment DEPARTMENT/DIVISION: Leisure Services/Recreation RESPONSIBILITY: Gil Spence, Leisure Services Manager Pat Prevenas, Recreation Division Manager HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: Dudng Fiscal Year 2002 and the beginning of Fiscal Year 2003, the following highlights took place within the Recreation Division: The water playgrounds at both Sutton and Flora pools were completed and available for public use during summer 2002. The popularity of these water features exceeded our expectations, and with the combination of a warm humid summer, resulted in pool attendance being the third highest since the pools were opened thirteen years ago. The repainting of Sutton Pool with chlorinated rubber swimming pool paint in the fall of 2001 resulted in crystal clearwater during the 2002 summer swim season. A similar repainting is being completed at Flora Pool this fall, which should eliminate the cloudy water experienced at both pools during the previous twelve seasons. The McAleece Park and Recreation Area has experienced settling during its sixteen-year history, and the Recreation Division took steps dudng the fall of 2001 to correct those affected areas. Petrakis baseball field was stripped of sod from the pitching mound to the outfield fence. The area was releveled and new sod was installed. This was completed in time for both Loras College and Wahlert High School to play their entire seasons uninterrupted, as Petrakis is their home fietd. During fall 2002, McAleece softball field I outfield was being releveled in the same manner. This should complete the settlement problems at the McAleece complex. Also, dudng the 2002 summer adult softball season, the division experienced a 54% increase in the number of mixed softball teams that played games at the McAleece complex. Our relationships with user groups that utilize department athletic facilities include, in addition to Loras and Wahlert at Petrakis: · Senior High School baseball games at Petrakis · Dubuque Girls' Independent Softball League games at Veterans' Memorial, Valentine and Gay Parks. · Y.M.C.A. youth program usage of Valentine, Gay and Flora Parks. · University of Dubuque men and women's soccer team practices at McAleece Recreation Area green area. · University of Dubuque intramural softball use of Veterans' Memodal Park and intramural football use of Allison-Henderson Park. -29- · Clarke College women's softball team use of Veterans' Memorial Park Field II for practices and games. · Parochial fall softball league use of Veterans' Memorial Park fields. · St. Joseph the Worker softball team practices at Valentine Park. The Veterans' Memorial Park Disc Golf Course was completed in spring 2002 and has been greatly utilized by the area's disc golf players. Both a weekday league and weekend tournament were organized by local disc golf players who have indicated that it is one of the most challenging courses within several hundred miles. The Recreation Division challenge will be to promote both family and new player usage of the course next season. The new Comiskey Park building was opened in May 2002 and utilized during the summer and fall for Uptown Recreation programs, recreation classes, therapeutic recreation classes, summer playground program, Playtime for Tots preschool program, Northend Neighborhood functions, city department public meetings and community events. In addition, public rest rooms are available in the building for use by park patrons during the normal park season. Weather permitting, the building will also function as an ice rink warming area during the winter. The Uptown Recreation Program continues to service the community, and two revisions took place this past summer. Fulton School served as an alternate playground site because of school construction taking place at Audubon School. The intention is to return to Audubon location next summer. After a one-year lapse, a revised Community Basketball League returned with new leadership to provide 40 community members, the opportunity to participate in a summer basketball league. It is anticipated that participation will increase next summer, Finally, the Recreation Division experienced an increase in the number of participants in the After School Sports programs that meet during the school year at eleven public elementary school sites. FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004: Continue promotion of Veterans' Memorial Disc Golf Course existence and availability, as well as, encouragement of organized play. Completion of the Bunker Hill Golf Course renovation study will provide guidance on the future playability of the course and what course improvement projects are a priority. Continue cooperation with local nonprofit sport organizations to provide athletic facilities, coaches' training and other assistance. Continue to seek new recreation opportunities for the community, including partnering with other agencies and the private sector. RECREATION DIVISION Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Operating Revenue CDBG Funds Golf Development Fund Transfer Property Tax Support Percent Increase (Decrease) FY 2003 FY 2004 Dollar Adopted Recommended Change $ 1,007,665 $ 1,064,712 $ 57,047 744,771 783,223 38,452 51.300 53.200 1,900 $ 1,803,736 $ 1,901,135 $ 97,399 1,332,224 1,361,748 29,524 126,761 129,947 3,186 (64.981) (49.729) 15.252 $ 409,732 $ 459,169 $ 49,437 12.1% Significant Line Items Fee increases are proposed at $10 per team for basketball, softball and winter volleyball, and $6 per team for summer volleyball Golf fee increase proposed are: $1 per round for weekend, weekday, and senior Citizens and $.50 per round for twilight golf, $20 for an individual pass, $25 for a couples pass, $45 for a family pass, and $10 for a junior pass. 3. No rate increases are proposed for swimming or the children's activities. Equipment replacement items at the maintenance level include: office desk ($400), lifeguard chair ($2,500), deckchairs ($2,000), turf vehicles ($12,500), rotary gang mower ($18,000), lift hoist ($6,600), portable scoreboard ($1,900), rotary mower ($1,200), copy machine ($7,000) and trash receptacles ($1,100). The percent self supporting revenue guidelines set for the vadous Recreation Activities compared to the recommended budget are as follows: Activity Recommended Guideline Adult Athletics 80% 81% Children's Services 53% 57% Therapeutic Recreation 23% 20% Recreation Classes 48% 46% Swimming 75% 80% Golf 100% 100% -31- ~ROGRAMIDEPT PROJECT DESCRIPTION City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE Recreation Division Swimming Pools Replace Chemical/Booster Pumps General Fund Concession Area Handicapped Ramp General Fund Recirculation Fans in Locker Rooms Replace Domestic Water Heaters Replace Two Diving Boards Concrete Repairs to Deck and Tank Recaulk Swimming Pool Decks Renovate Water Slide Pumps Replace Flowmeters Replace Cracked Gutter Wall Install Expansion Joint Public Address Systems Replace Gutter Grate General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Replace Recirculation System Valves General Fund Renovate Electrical Panels/Component General Fund Paint Pool Tanks General Fund Replace Doors/Frames Sales Tax Fund Expansion of Fence DRA Distribution Paint Filter Tanks General Fund Construct 3 Shade Umbrellas/Fabric General Fund Resurface Parking Lot Entrance Area General Fund Shade Umbrellas Renovate Recirculation Pumps Repaint Metal Lockers Bunker Hill Golf Course Tree Planting Program Golf Fees Construct Cart Paths Golf Fees Tee Improvements Golf Fees Tree Removal Golf Fees Clubhouse Noise Control Golf Fees Irrigation System Update Golf Fees Tee Signs Golf Fees Maintenance Building Doors Golf Fees Replace Trash Baskets Golf Fees Maintenance Building Addition Golf Fees Cart and Storage Shed Floors Golf Fees General Fund General Fund General Fund Replace Maintenance Building Heaters Golf Fees Decorative Roof Fence Golf Fees Top Dressing Bin Golf Fees Pond Renovation Golf Fees 6,OOO $ 3,000 $ 6,000 $ 4,000 $ 4,800 $ 8,000 $ 4,500 $ $ t3,000 $ 7,000 $ 35,000 $ 10,000 $ 4,000 $ 12,800 $ $ $ $ $ $ $ $ $ $ $ 1,000 $ 1,000 5,000 $ 5,000 6,000 $ 6,000 10,000 $ - 5,000 $ - $ 20,000 $ t0,000 $ 3,000 $ 3,000 $ $ $ $ $ $ 8,000 12,000 35,000 1,000 - - - - 30,000 - - - 50,000 - - - 8,000 35,000 6,000 20,000 7,000 12,000 - - - - 1,00Q 10,000 6,000 8,500 4,000 3,000 - - - - - - - - - - - - 30,000 15,000 15,000 5,000 1,000 10,000 6,000 10,500 6,000 3,000 6,000 4,000 4,800 8,000 12,500 13,000 7,000 35,000 10,000 4,000 12,800 8,000 12,000 70,000 6,000 20,000 7,000 12,000 30,000 15,000 15,000 5,000 5,000 30,000 18,000 10,000 5,000 50,000 10,000 3,000 3,000 50,000 8,500 4,000 3,000 6,000 10,500 137 138 139 140 141 142 143 144 145 146 147 t48 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 t71 172 173 174 175 SERVICES DEPARTMENT ~ revised 3-13-93/11~1. ?93 evised I 1-02-00 02/28/19841 LEISURE revised 12-13-89 -- {~creation Divisio~I revised 11-2-94/11-2-95 revised 11-08-01 revised 10-3~.~1 FEES AND CHARGES, FY '91 - FY 2003 revised 10-27-97/10-21-98 The following compilation of fees and charges for Recreation Division activities is not all inclusive, but does include most activities where fees are assessed on a ~egu~ar and continuing basis, The letters NA on the chart stand for "not applicable," __ __ PROPOSED ADOPTED MTC LVL ~ FY~3 ~ ~ ~ ~ J~___ FY '99 E~(~)J~)-- ~ FY 2002 FY 2003 FY 2004 ADULT ATHLETtCS FEES Men's fast pi_t_c.__h_softball leagues (per team) 363,00 387~-(~' 391.00 401,00 415,0~ 430.0C 440,00 -- 350.0¢ 355,00 36§~ 375.0C 38~-0 380.0£ Men's slew pitch-softball leagues~(p~ 273,00 284.75 290,50 299.50 _ 3~_18.0~ 330,0¢ 340.00 ~50.0¢ 355._0~ 365.--~ 375.0C __ 3551~0 380/42£ Mer~'s modified pitch softball _ leagues (per team) I 339,00 356.00 367.~-(~ -- 377.O~O 402.60 415.O~ 425.00 435.OC '- 440_:O~O 450.00 Women's sl0w pitch softball leagues (per team) 273.O0 284,75 290.50 299.50 318,00 390.OC -- 340.00 __ 350.O6 35-~.O0 365._0_O_ 375,OE -- 385,00 380/42E Mixed slew pitch softball __ leagues (per team)__ 273,00 284.7~ 290~ 299,50 315,00 330~ 340,00 350,OE -' 355,00 365,00 375,D~ 385.00 390/42C Softball field ~ental - 40.00 40.00 40,00 40,00 40,00 40.6~ 40,00 40.0C --40,00 40,00 40,00 40,00 40,OC tournaments (per usageS- 25.00 25,00 -- 25.00 25,00 25,00 25.0£ 25.00 ~-5.~C 25.00 30,O~ 30.00 30~6-O 30.OC J 11.00 11.00 11.O0 11.00 11,00 ll.OC 11,~ 11.0C ,_ 11.00 12.OO 1.~._ _0~0 ~2.00 12.O_ Softball field reservations ~i u~sage) j 11 ~ 11.00 11 .DE 11,0-O 11,00 11.0_C '-- 11.00 11 .DC 11~O0 12,00 12.00 .____ 12.00 12,0~ Baseball field reservations -- 25.00 2§.O0 25,00 25,00 25.OO 25,0C 25,00 25.OC 25.OO 30.O0 30.0g 30.00 30.0(] --~per usage) J 20,00 20.00 20,O~ 20,00 20,00 20,(~C 20.00 20,OC 2~O~O0 25.00 25._OC~ .__ 25,00 25,OC Basket.?aJl_ leagues (per team) 385.00 402.00 413.00 423,00 441.00 452~ 462?_0 472.OC J--' 477.O~0 _ 4~90.OO 51~E ~2__6.OO 488/54E fees and charges,page two PROPOSED ADOPTED M¥C LVL BasketbalJ tourney (per team) 44.00 46.06 48.00 50,00 52.00 64.00 54.0~ 55.00 55,00 67.00 58.00 --- 58.0¢ 58~00 I Volleyball (perteam) summer 136.00 146.06 150,00 160.00 166,00 175,00 180.00 185.00 189.00 195.00 199,00 205.06__ 2_ 0§_/_23_g I winter 136.00 146,06 150.00 160.00 166.00 175,00 165,00 195.00 199.(~ 205.00 210.00 220,0C 21_5./._24__0 Softball tournament 35,00 40,06 45,00 47~ 49,00 50,00 51.00 52,00 52,00 -- 53,00 53,00 53.0C 53.00 I Green area rentals 15.00 15,06 15,00 15,00 15,00 15,00 15,00 15.00 16,00 20,00 20,00 20,0¢ 20,00 --il -- 20.00 20~'~ 20.~0 20.00 ___20,00 20,06 20.00 20,00 20.00 25.~0.0 25,00 26.0C 25,00 Nonresident fees (per individual) 13.00 13.06 13.00 13.00 13,00 13.00 13.00 13.00 13,00 13.00 13.00 13.06 13,00 I Volleyball refund (per hour) 8,00 8,06 8.00 8.60 8.5~ 8.50 8,50 8,50 8.60 8.60 8,50 8.8¢ 8.50 Volleyball eliiic ~ 14.00 14.06 14,0~0 15,00 16,00 16.06 16.00 16,00 17,00 17,00 17.00 17,0¢ 17,06 Tennis lessons (per individual) 12.00 14.06 14.00 15,00 16.00 16.06 16,00 16,00 17,0~0 17,00 17.00 17,0£ __ 17,00 Tennis court reservation fees: group reserv. (per court hour) 1.10 1,1C 1,10 1.10 1.10 1.10 1.10 1,10 1.10 1.20 __1.20 1,26 1~-(~ indiv, reserv. (per court hour) 1.60 1,66 1,60 1,60 1.60 1,60 1,60 1 ,O0 1,60 1.60 1,60 1.66 1.60 Volleyball tournament 27,00 30.00 30,00 32,00 34.00 NA NA NA NA NA NA .Nm NA Youth daily resident 1,0~) 1,06 1,00 1,25 1.25 1.25 1,25 1,25 1,25 f ,26 1,29 _ 1 Youth daily nonresident 2.00 2,06 NA NA NA NA NA N-~ NA NA NA Nh NA Adult daily resident 2.00 2.06 3,00 3.00 3,00 3,00 3,00 3,00 3,00 3,00 3,00 3,06 3,00 Adult daily nonresident 3.00 3.~ NA NA NA NA NA NA NA NA NA Nh NA _To~d_dlers, age three and under 0,60 0,5~ 0,50 0,50 0,50 0,56 0,50 0~6-(~ 0,50 0.50 0.60 -- 0.50 0,50 I Family pass resident 70,00 70,00 78.00 79.00 78,00 78,00 86.00 86,00 86,00 86,00 94.00 94,06 94,00 Fa~i~ y- p--a-s~ n~onr esid e nt 90,00 90.00 106,00 106.00 106~) 100.O~0 114,00 114,00 114,00 114,00 -- 122.00 122,06 122,00 J fees and charges, page three PROPOSED ~,o~p'r~o r~TC ~W --'- ~ ~ ~ ~ ~ ~ ~ FY '--~99 FY 2000 ~E~L.?,J~I_ FY 200~- FY 2003 FY 2004 ¢outh pass resid~en~ 30.00 30.00 30.00 30.00 30.00 30,00 34.0¢ 34.00 34.00 34.06 34.00 34.00 34.00 ¢outh pass nonresident ~0.00 40.00 40,0~ 40.00 40.~ 40.00 4zi-~ 44.00 __~t4.00 44.0C 44.00 44.00 44,00 Adult pass resident 40.~)0 40.00 62,0~' 52.06 52.00 52.00 56,0£ 56.00 56-.00 56.06 60,00 __ 60~-0 60.00 Adult pass nonresident . 50.00 50,00 --- 64.00 64,00 6~4.00 64.00 --- 68.0¢ 68,0~- -- 68.00 ~88.06 72.00 72.00 72.00 qon-prof~ group discount ticket (60 admissions) 50.00 50,00 56.~-0 62,06 62.00 62,00 66.00 66.00 66.00 66.0£ 70.00 70.00 70,00 ~outh lessons 12.00 12.~ 14.00 14.~)6 14,00 14.00 17,00 17.00 17,00 17.0£ 17.00 __ 17.00 _17 .O0 Adult lessons 15.00'-- 15.00 17,00 17~DC 17,00 1~0 20.00 20.00 20,00 20.0¢ 20,00 20,00 20.0_0_ (per individual) 3.00 3.00 3.00 ~.0£ 3.00 3.00 3.00 3.00 3.~0_0 3.00 3.00 3.00 3.00 Aquatot lessons 14.00 14.00 16.00 16.0¢ 16.00 16,00 19.00 _1_9,~00 19.00 19.00 22,00 22.00 22.00 :ifeguarding -- 35.0~ 35.00 35.00 35,0¢ 35.00 45.0_ .0_ 45,00 45.00 45.00 45.00 50.00 70,00 __ 70.00 =~mergency water safety ...... 20.00 20._0~0 20.00 20,0¢ 20.0~ 20.00 20.00 NA NA NA NA NA I Preschool beginner 14,00 14.00 16.00 16,0¢ 16,00 16.00 19,00 19.00 19,00 19.00 22.00 22,00 22,00 ~at~r exercise 17,00 17.~ 19,00 19.0¢ 19,00 20.00 22.00 22.0~ 22.00 22.00 22.00__ 22.00 22.0~0 Pool rental-- 125,00 125/175 --~150/200 150/20¢ ~ 75/250 175/250 175/250 175/250--1751250 175/25~O 200/275 ~00/275 200/2~5 Private lessons NA NA NA N~ N~ 10,00 12,00 12.00 12,00 12,00 15.00 15,00 15,00 CHILDREN'S ACTIVITIES FEES ..... Boys' baseball 12.00 13.00 13.00 13.00! 13,00 13,00 13,00 13.00 13,00 13.00 13,00 13,00 Girls' seftba[I -'12,00 13,00 13.00 13,00=- 13.00 13,00 13,00 13,00 13,00 13,00 ___ 13,00 13,00 13,0~ I Youth tennis lessons 12.00 -- 13.00 13,00 -- 13.00 13.~ 13,00 13,00 13,00 ~-~.00 13,00 13.00 13,00 13,00 __ P~R.~POSED ADOPTED MTC LVL -- Fy ,92~ Fy '93 FY '9,~ Fy '05 FY '96 FY '97 Fy '98 FY '99 ~ ~ FY 2002 FY ~3 ~Teentenn'sleague 12,00 13.00 13.0C ~ 13.00 13.00 13.00 13,0C 13,00 13.0C '~.~0~ 13,~ ~ 13,00 13~ Fermis tournament fi,00 4,00 4,0~ 4,00 4,00 ~.00 4.0C 4,00 ~.OC 4.00 4,00 4.00 4.0( ~outh golf [~sson~' 12~ 13.00 1 ~.00 13,00 -- 13.00 13.00 13,0~ 13.~0 ~ ,0~ 13,00 13,0~ 13,00 13,00 NA NA NA NA 25,00 NA -- NA N~' NA N~ NA NA NA I I _ I ~ -- ADOPTED MTC -- __ _ EY~92, 5r3~_Lg~ ~ ~ ~ -~F_Y~9~ ~ FY '9~ ~ ~ --FY 200~ FY 2~03 FY 2~04 iOLF FEES ** Twilight/nine holes ~25 7.25 7.50 7.5~ 7.50 7,50 7.50 7.50 7.50 8.00 8.00 8.50 9.~ 8.~0 8.50 9.00 9.50 10.0~ 1 1.00 12.00 12.50 ~.50 13.50 -- 14,50 1~.5~ 16. Senior citizen 6.~ 6.50 7.0~ 7.50 7.75 8,50 10.00 10.50 ~0.50 11,00 11.50 12.0~ 13~ Youth [ ~ 5.25 5.75 6.25 6.75 6,75 6.75 7,00 7.00 7~0~ 7,~_ 7.00 7.'60 ~ 7.~ weekday ~ ~ NA NA NA ~ ~ NA NA NA 380.~0 395,00 ~10.00 425.~ 445,00 weekday NA NA NA ~'NA NA ~A NA NA NA NA ~ 545.00 56~,0~ 585.00 I League fees (per team) 10.0C 10~ 10.00 10,6~ 15.0~ 15.~ 15.00 15,00 15,00 15.00 15.~ 15.0C 15.00 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Administration GOAL Provide a variety of recreational activities to allow the citizens of Dubuque safe, wholesome and enjoyable use of leisure time and to broaden their awareness and knowledge of recreational opportunities by planning, developing, directing and supervising the activities of the Recreation Division. DESCRIPTION This Activity provides administrative support for all activities within the Recreation Division and to the Park and Recreation Commission. This support is in the form of establishing policy and fees and coordinating program planning, operation and evaluation. This Activity is staffed by the Leisure Services Manager (.33 FTE), Recreation Division Manager, Lead Secretary (.60 FTE), Secretary and a seasonal Recreation Leader and is located at Bunker Hill Golf Course. SERVICE OBJECTIVES To maximize the utilization of departmental resources by planning, supervising, coordinating and directing the operations of all activities within the Recreation Division. To assist the Park and Recreation Commission by: a) preparing agendas, compiling data, submitting reports, etc., for twelve regular meetings and several special meetings per year; b) keeping them updated and informed regarding departmental matters; c) providing them with necessary information for budget preparation; d) identifying issues facing the Recreation Division and communicating these to the Commission; e) recommending the establishment of departmental policies; and f) reviewing policies and procedures on a continuous basis and recommending changes where deemed appropriate. To provide year-round recreational enjoyment for all ages by: a) providing recreational facilities, equipment and program direction; b) furnishing professional leadership for all programs; and c) providing for the supervision and scheduling of full-time and part-time personnel throughout the year. To give prompt attention to all citizen complaints and inquiries by initiating an immediate response in a courteous and professional manner. Leisure Services/Recreation Division Administration -38- 12. To actively seek citizen involvement in program development and to cooperate with and assist various recreational groups and organizations such as the Dubuque Tennis Association, YMCA/YWCA, Boys' Club, Girls' C~ub, Dubuque Bicycle Club, Tri-State Officials Association, Amedcan Youth Soccer Organization, Dubuque Rugby Club, Dubuque Steamers Soccer Club, Dubuque Softball Hall of Fame, Dubuque Soccer Alliance, Dubuque Water Ski Club, Dubuque Area Swimming Hurricanes, Dubuque Girls' Independent League (DGIL) and numerous others by: a) conducting meetings to discuss program development and special events; b) providing facilities where feasible; c) co-sponsoring activities when possible; d) providing clerical assistance; and e) advertising certain activities in department publications. To reduce the burden on the tax dollar by continuing to stimulate ideas as to where volunteers can effectively be utilized in departmental activities, either to assist staff or to conduct activities. To continue the relationship with the Dubuque Community School District by use of reciprocal agreements with regard to facility utilization. To continuously evaluate programs and activities by: a) compiling participation figures and comparing them to program costs; b) seeking input from program participants; and c) discussing programs and activities upon completion to determine methods of improvement. To reduce property tax asking by evaluating the various rate structures annually and recommending changes in fees and charges to the Park and Recreation Commission. To manage the financial affairs of the division by establishing and administering the annual operating and five year Capital Improvement Program budget requests as approved by the City Council. To solve problems, obtain new and creative ideas, stdve for constant professional improvement and stay abreast of legislation and federal and state aid by: a) subscribing to professional publications relating to the parks and recreation profession; b) providing for the attendance of selected staff at the annual conference and workshop of the Iowa Park and Recreation Association; c) providing for membership of the Leisure Services Manager and Recreation Division Manager in the Iowa Park and Recreation Association and the National Recreation and Park Association; d) providing for attendance of the Leisure Services Manager at the annual Nationat Congress of the Recreation and Parks Association; and e) keeping abreast of parks and recreation "happenings" in other communities, particularly in Iowa. To aid in the continued development of parks and recreation by remaining active in professional associations and encouraging the department's professional staff to be involved and active. Leisure Services/Recreation Division Administration -39- 13. 14. 15. 16. 17. 18. 19. 20. To develop staff efficiency and effectiveness by: a) conducting staff meetings; b) meeting with personnel to discuss problems and solutions; c) making daily contacts with personnel when possible; d) delegating authority and responsibility; e) stimulating new and creative ideas; f) providing continuing education opportunities to the extent possible; g) providing safe and pleasant work environments; h) evaluating staff performance; and i) providing efficient office operations and customer service. To manage departmental personnel matters by: a) working with the Personnel Office in employing, terminating and promoting as appropriate; b) selecting the most qualified individuals to fill positions; c) implementing consistent personnel practices; d) establishing performance standards; e) assigning work and generally overseeing these assignments; and f) implementing work plans which best serve the public. To inform the public of alt division activities through brochure publications, news releases, public speaking and effective media relations. To maintain effective public relations for the department by: a) discussing good public relation procedures at staff meetings; b) emphasizing the importance of good public relations to full-time staff; and c) maintaining procedures whereby this message is conveyed to part-time staff. To provide clerical support by handling all secretarial responsibilities for programs and activities within the division. To serve as the division's central personnel, business and records office by: a) handling and depositing funds; b) monitoring absences, vacations and sick leaves; c) developing and submitting the payroll for all employees; d) handling miscellaneous correspondence and maintaining records and files important to departmental operation; e) serving as a central supply office for the various division facilities; f) coordinating and evaluating the department's computer network; and g) monitoring division activities related to state and federal regulations. To represent the Recreation Division by attending City Council meetings when necessary or appropriate. To enhance the effectiveness of departmental and City-wide operations and programs by: a) attending and participating in Department Manager and Management Team meetings on a regular basis; b) attending and participating in team training sessions (Leisure Services Manager and Recreation Division Manager); and Leisure Services/Recreation Division Administration -40- 21. 22. c) cooperating with other City departments/divisions to the greatest extent possible in accomplishing tasks for the betterment of the City of Dubuque. To complete work assignments from the City Manager by submitting them in a prompt, complete and professional manner. To initiate and administer all capital projects that are Recreation Division responsibility and maintain close contact with other City departments and division which may be involved with capital projects related to the Recreation Division. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.93 2.93 2.93 2.93 .07 .07 .07 .07 .22 .22 .22 .22 $160,517 $163,873 $174,720 $189,857 31,952 30276 32,683 34,805 4,310 1,616 7,400 $196,779 $195,765 $207,403 $232,062 - 73,375 73,375 73,375 73,375 $123,404 $122,390 $134,028 $158,687 $123,404 $122,390 $134,028 $158,687 $ 1,537 $ 1,192 $ 1,000 $ 600 Leisure Services/Recreation Division Administration -41- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Huma_n Development Leisure Services/Recreation Swimming GOAL Provide a safe and enjoyable summer and winter swimming program encompassing both recreational and educational activities. DESCRIPTION This Activity provides for the operation of Flora Pool, 2665 Green Street; Sutton Pool, 1900 Hawthorne Street; and Hempstead Pool, 3715 Pennsylvania Avenue; including open recreational swimming, learn-to-swim classes, rentals and special events. This Activity is staffed by seventy percent of a full-time Program Supervisor and seasonal employees. SERVICE OBJECTIVES To maintain a swimming program for recreational and educational purposes while stressing the importance of physical exercise and proper use of leisure time by: a) hiring qualified staff and training them on the goals and objectives of the swimming program, calling attention to the importance of good public relations and how a positive attitude will benefit the program; b) operating Flora and Sutton Pools daily during the months of June, July and August and by operating Hempstead Pool daily during the months of June and July for 15,600 adults, 48,300 children, and 62,100 season pass users; c) operating Hempstead Pool on Sunday afternoons from Janua~ to mid-May; d) providing 2,523 people with educational/instructional classes during the summer at Flora, Sutton and Hempstead Pools, during the winter at Hempstead Pool. e) selling 920 family, 370 youth and 80 adult season passes allowing discounted swimming pool usage - 352 of which are sold to qualified economically disadvantaged individual and family pool users at a reduced rate; f) keeping Flora and Sutton Pools functioning at a high standard of maintenance to enhance and enrich the atmosphere for the patrons by maintaining a high water quality, daily checking of the filtering and chlorination systems when the pools are in use, greasing and checking motor operations regularly, painting the pool tanks once every five years, keeping the buildings in good condition, performing preventive maintenance on all filters and pumping equipment and regularly servicing pumps and other equipment; g) setting hours and dates of operation; h) advertising the program; i) taking swim lesson registrations; and j) charging a daily fee of $3.00 for adults, $1.25 for youth and $.50 for toddlers. Leisure Services/Recreation Division Swimming -42- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Debt Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .70 .70 .70 11.29 11.29 11.29 $168,923 $199,895 $213,416 86,226 83,424 96,443 1,680 11,041 2,000 $256,829 $294,360 $311,859 28,583 28,583 28,583 $285,412 $322,943 $340,442 $285,412 $322,943 $340,442 $285,412 $322,943 $340,442 $221,231 $261,432 $268,428 .70 11.29 $224,105 95,987 4,500 $324,592 28,583 $353,175 $353,175 $353,175 $266,372 PERFORMANCE MEASURES Open swimming Flora Pool Sutton Pool Hempstead Pool Pool rentals Season passes sold Family Youth Adult Swim lesson registrations Flora Sutton Hempstead Water exercise Clarke College Life guarding Pdvate swim lessons Sea Kayaking Snorkeling Scuba diving Canoeing Fy 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 70,078 84,338 84,000 78,400 84,000 33,276 41,394 40,000 38,700 40,000 740 912 2,000 2,000 2,000 22 30 30 30 30 848 902 920 910 920 293 377 345 370 370 79 88 75 80 80 994 1,059 1,100 1,100 1,100 655 655 680 680 680 444 468 550 550 550 164 178 180 100 100 49 25 45 0 0 24 11 20 20 20 35 18 35 30 30 12 11 15 15 15 11 5 12 10 10 7 7 8 8 8 17 4 15 10 10 Leisure Services/Recreation Division Swimming -43- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Golf Maintenance GOAL Provide the community with a municipal golf facility for safe and pleasant golfing activities. DESCRIPTION This Activity provides for the operation and maintenance of the eighteen hole Bunker Hill Golf Course on a self-supporting basis. This Activity is staffed by a Golf Course Supervisor, Maintenance workers and seasonal personnel. SERVICE OBJECTIVES To encourage maximum utilization of the golf course by: a) providing the best possible maintenance and general upkeep; b) utilizing volunteers on a limited basis to supplement part-time staff; c) providing the opportunity for participation in golf leagues and/or tournaments; and d) providing open play for approximately 33,150 rounds during the months of April through October. To maintain the self-supporting status of the golf course including coverage of $20,156 in overhead costs by charging fees as follows for the 2002 season: Twilight $ 9.00 Adult weekend/holiday 19.00 Adult weekday 16.50 Senior citizen 13.00 Youth 7.00 Family season pass 780.00 Couples season pass 685.00 Individual season pass 545.00 Junior season pass 210.00 Weekday season pass 445,00 Couples weekday pass 585.00 To continue to improve maintenance by purchasing a rotary gang mower, which will meet required playing conditions of the course and makes it more attractive. To attract more golfers to the course by continuing to use a starter to reduce the time taken to play a round of golf. Leisure Services/Recreation Division Golf Maintenance -44- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ACTUAL 3.00 2.88 $192,929 137,567 33,338 $363,834 20,156 $383,99O $383,990 $381,938 FY 2002 ACTUAL 3.00 2.88 $199,968 94,090 35,374 $329,432 20,156 $349,588 $349,588 $349,781 FY 2003 BUDGET 3.00 2.88 $210,470 94,812 49,300 $354,582 20,156 $374,738 $374,738 $376,405 FY 2003 REVISED FY 2004 RECOM'D 3.00 2.88 $224,870 97,883 39,40O $362,153 20,156 $382,309 $382,309 $378,615 PERFORMANCE MEASURES Golf rounds Adult weekdays Adult weekend Senior citizen Junior Season pass No charge Twilight Family season passes sold Couple season passes sold Individual season passes sold Junior season passes sold League team fees Permanent tee time fees Weekday season passes sold Couples weekday passes sold Family weekday passes sold FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 4,320 4,471 4,200 4,400 4,400 6,427 6,000 7,100 6,200 6,200 1,052 1,067 1,150 1,100 1,100 1,545 1,421 1,650 1,450 1,450 7,155 8,097 7,500 8,000 8,000 2,152 1,410 2,000 2,000 2,000 10,233 9,929 10,400 10,000 10,000 13 7 18 10 10 9 17 8 14 14 58 79 60 70 70 19 11 20 12 12 75 71 80 80 80 26 30 30 30 30 23 23 25 23 23 2 2 2 2 2 1 0 0 0 0 Leisure Services/Recreation Division Golf Maintenance -45- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Golf Operations GOAL Provide management of the golf course operations; including the pro shop, snack bar, and golf carts. DESCRIPTION This Activity provides for the operation of the eighteen-hole Bunker Hill Golf Course clubhouse. This Activity is staffed by a Golf Pro under contract with the City for nine months of service, an assistant Pro, a snack bar manager, concession worker Il's, and pro shop attendants. SERVICE OBJECTIVES To provide a professional approach to the operation of the golf course by: a) hiring a golf professional to oversee the operation of the pro shop, snack bar, cart operations, lessons, leagues, tournaments, and golf outings; and b) hiring and training seasonal employees to work in the pro shop and snack bar. To stock the pro shop with merchandise sufficient to meet the needs of the course users and to support tournaments the course sponsors. To establish sale prices for merchandise and concession items that result in the operations being profit centers while at the same time the prices are as reasonable as possible. To provide the opportunity to learn the game of golf by: a) allowing the golf pro to give private lessons; b) offering youth group lessons; c) organizing a teen golf league; and d) providing open play during the months of April through October. Leisure Services/Recreation Division Golf Operations -46- BUDGETSUMMARY Personnel Summary Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 3.29 3.29 3.29 $ 19,629 $66,583 $ 65,198 127,093 246,615 225,988 5,585 $146,722 $318,783 $291,186 $146,722 $133,917 $318,783 $291,186 $387,867 $354,500 FY 2004 RECOM'D 3.37 $69,764 258,313 $328,077 $328,077 $381,500 PERFORMANCE MEASURES Pro Shop Merchandise Expense Merchandise Revenue Cart Rental Revenue Snack Bar Revenue Event Revenue FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $42,373 $23,710 $57,168 $48,506 $ 4,533 $ 44,965 $ 35,000 $ 45,315 $ 44,000 $149,584 $142,000 $156,087 $141,500 $ 29,240 $ 27,000 $ 45,000 $ 46,000 $148,000 $154,000 $ 29,O00 $ 46,000 $ 47,OOO $148,000 $155,000 $ 29,0OO Leisure Services/Recreation Division -47- Golf Operations PROGRAM: Human Development DEPARTMENT/DIVISION: Leisure Services/Recreation ACTIVITY: Community Development Target Area Programs GOAL Provide an expanded, neighborhood-based recreation program in target areas of the city. DESCRIPTION This Activity provides open gym play at three locations, a Playtime for Tots program at two locations, recreation classes, an after school program at Prescott School and Audubon School, a summer community basketball league for Iow income residents, a day camp program and recreation classes through other agencies. SERVICE OBJECTIVES To provide open gym play on Friday evenings, Saturday evenings and Sunday afternoons at St. Patrick's school gym from November through March by: a) advertising the program; and b) hidng supervisors. To provide open gym play on Saturday mornings and afternoons at Fulton and Audubon schools from November through March by: a) advertising the program; and b) hiring supervisors. To provide a variety of recreation classes for children by: a) planning activities and selecting dates and times; b) advertising programs; c) hiring instructors;, and d) holding registration. To provide a two hour after school recreation program at Prescott School and Audubon School from October through April by: a) planning activities and selecting dates and times; b) advertising programs; c) hidng instructors; and d) holding registration. To provide a day camp program by contracting with the Four Mounds Foundation during the summer, advertising programs, and completing the registration process. To work with other agencies to provide recreation programs and activities in the neighborhoods. Leisure Services/Recreation Division _4~_ommunity Development Target Area Programs To provide a summer evening basketball program for young men. To provide a summer playground at Audubon and Prescott schools for children ages eight to fourteen. BUDGET SUMMARY Personnel Summary Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary Community Development Block Grant Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .21 .21 .27 .22 3.52 3.23 3.23 3.24 $ 56,183 $ 58,875 $ 73;861 $ 77,871 45,963 55,897 52,900 52,076 $102,146 $114,772 $126,761 $129,947 $102,146 $114,772 $126,761 $129,947 $ 2,295 $ 2,224 $ 2,975 $ 2,530 FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Day camp 147 140 160 150 150 Playtime for tots 221 178 240 200 200 Open gym St. Patrick's 2,050 1,748 2,000 2,000 2,000 Fulton 854 782 800 800 800 Marshall 1,155 572 900 0 0 Audubon 1,002 937 800 900 900 Audubon after school program 76 79 70 80 80 Prescott after school program 288 216 300 250 250 Recreation classes, other agencies 212 102 280 200 200 Summer basketball league 0 40 70 60 60 Leisure Services/Recreation Division _4~._ommunity Development Target Area Programs PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Adult Athletics GOAL Provide organized league ptay in softball, basketball and volleyball, as well as adult tennis lessons, tennis court reservations and to assist groups and organizations to offer a variety of recreational activities not otherwise available. DESCRIPTION This Activity provides softball leagues at Veterans' Memorial Park and Gerald "Red~ McAleece Park and Recreation Complex; basketball leagues at vadous schools throughout the city; and volleyball leagues played at Flora Park, and vadous schools. In Fiscal Year 2004, there should be 100 men's slow pitch, 6 fast pitch, 18 women's slow pitch, and 44 mixed softball teams; 46 winter basketball teams; 150 volleyball teams; 10 adult tennis lessons; 425 softball field rentals; 80 baseball field usages; 60 green area usages; and 100 tennis court reservations. Assistance in programming is given to the Independent Volleyball Association, American Youth Soccer Organization (AYSO) and Dubuque Girls' Independent League (DGIL) related organizations. The Activity is staffed by a Program Supervisor and seasonal personnel and is headquartered at Bunker Hill. SERVICE OBJECTIVES To maintain the quality of programs through proper officiating, rule revisions, education of participants in ptaying rules and by enabling participants to help evaluate the quality of service. To maximize use of available school gymnasiums and facilities by contacting the schools and making necessary arrangements to accommodate as many citizens as possible. To charge 80 percent of the direct programming costs and $24,636 per year of administrative overhead costs for all adult athletic activities to each team by: a) charging a $13 participation fee to all nonresidents; b) charging adult softball entry fees of $380 for slow pitch, $380 for fast pitch, $380 for women's slow pitch, $380 for mixed league, adult basketball entry fees of $488 and adult volleyball entry fees of $205/215; c) charging the softball tournament field rental fee of $30 or $12 per usage; d) charging the Independent Volleyball Association for all costs directly related to their gym usage, $8.50 per hour; e) continuing a system of softball field rental at a fee of $12 whereby teams can reserve fields for practices, however, no service will be given to prepare the fields; charging a basketball tournament entry fee of $58; Leisure Services/Recreation Division Adult Athletics -50- g) h) i) charging tennis court reservation fees of $1.60 per hour per court for individuals and $1.20 per hour per court for groups; providing adult tennis lessons for a $17 fee; and providing a high school alumni basketball tournament for a $53 entry fee. To administer a softbatl program from approximately May 1 to September 1 and a basketball program from approximately November I to March 15 by: a) setting registration dates and arranging teams into leagues; b) providing trained officials, scorekeepers, gym supervisors and equipment with costs being covered by entry fees; and c) establishing league rules with input from officials and team managers. To provide volleyball from approximately November to April and May to August for men, women and mixed teams by: a) setting registration dates and arranging teams into leagues; b) providing gym supervisors and equipment with costs being covered by entry fees; c) establishing league rules with input from team managers; and d) providing volleyball instruction via fall classes. To offer a post-season basketball, as well as pre-season and post-season softball tournaments with the entry fees covering all direct costs. To help organizations supply the number and vadety of programs demanded by their members by: a) providing the Independent Volleyball Association with available public school gymnasiums for winter volleyball and hiring/assigning supervisors; b) assisting the AYSO by providing soccer fields and registration information to citizens; c) provide scheduling assistance and coaches training to Dubuque Girls' Independent League (DGIL); and d) offedng and providing assistance as appropriate to all related organizations at cost. To supplement programming efforts by utilizing volunteers where practical and feasible, such as conducting tournaments and clinics and, on a limited basis, supervising facilities. Leisure Services/Recreation Division Adult Athletics -51- BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Account TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.88 1.88 1.78 $ 80,533 $ 82,497 $ 92,630 75,897 80,998 75,598 1,290 695 $157,721 $164,190 $168,228 24,636 24,636 24,636 $182,357 $188,826 $192,864 $182,357 $144;936 $188,826 $192,864 $153,120 $154,637 1.00 1.58 $ 94,377 76,436 1,900 $172,713 24,636 $197,349 $197,349 $157,538 Leisure Services/Recreation Division Adult Athletics -52- PERFORMANCE MEASURES Softball leagues Pre-season tournament Men's fast pitch teams Men's slow pitch teams Men's modified pitch teams Women's slow pitch teams Mixed slow pitch teams Baseball field rentals Loras/high school baseball usage Green Area rentals University of Dubuque usage Basketball leagues Men's winter teams Winter tournament entdes Alumni tournament entries Volleyball leagues Summer mixed teams Summer women's teams Winter mixed teams Winter women's teams VVinter men's teams Volleyball clinic registration Softball field rentals Option A (30) Option B (12) Option C (8) Associated organizations Independent League Volleyball Adult tennis registration Tennis cour[ reservations Individual (hours of use) Open gym attendance Volleyball Basketball Veterans' Park soccer practice Boundary Waters canoe trip FY2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 16 20 20 20 20 6 6 6 6 6 96 99 100 100 100 0 0 0 0 0 20 18 16 18 18 26 40 24 44 44 18 30 20 30 30 107 66 80 80 80 80 57 60 60 60 30 30 30 30 46 47 46 46 46 40 43 4O 4O 4O 52 50 52 52 52 49 43 50 45 45 19 24 20 20 20 70 71 75 62 65 19 18 20 19 20 6 7 6 0 0 24 33 35 13 2O 29 29 20 25 25 342 411 300 350 350 64 63 60 50 50 7 7 7 7 7 9 6 10 10 10 124 68 100 100 100 191 24 3OO 300 0 385 308 350 350 350 41 0 50 50 0 6 0 8 0 0 Leisure Services/Recreation Division Adult Athletics -53- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Children's Activities GOAL Provide the opportunity for young people to learn the skills of various sports activities with an emphasis on physical fitness, sportsmanship and the enjoyment of play; the opportunity for physical fitness development and competition for the mentally disabled; an organized and supervised playground program for children and teens; and a preschool and early elementary programs emphasizing social and physical experience through recreation activities. DESCRIPTION This Activity provides boys' baseball instruction and league play at one location, tennis instruction at four locations, golf instruction at the Bunker Hill Golf Course, girls' sol[ball instruction and league play at one location, eighteen regular playground sites, five play lot sites and five tot lot sites throughout the city, special events, teen programs and tournaments and equipment to be loaned out. This Activity is staffed by seasonal personnel and .50 FTE of a Program Supervisor to conduct the after school sports program. SERVICE OBJECTIVES To provide boys' baseball, girls' softball, junior tennis and junior golf for a fee of $13 per person and a junior tennis tournament for a nominal fee for the children of Dubuque by: a) advertising the programs and setting registration dates; b) c) d) e) offedng the boys' baseball program at one site (Veterans' Memorial); offering the junior tennis program and tournament at four sites; providing basic~ instructions for each sport; and stressing the importance of sportsmanship, fair play and respect for opponents and game officials in all athletic events. To maintain the following schedule of even~ts in Fiscat Year 2004 by: a) offering baseball instruction and league play for 220 boys, ages seven through thirteen, during June, July and August; b) offering softbatl instruction and league play for 90 girls, ages seven through thirteen, during June, July and August; c) offering tennis instruction for 280 boys and girls, ages six through sixteen, dudng June, July and August; d) offering tennis tournaments for 75 boys and gids, ages six through sixteen, dudng August; e) offering teen tennis league play for 15 individuals during June and July; and 0 offering golf instruction for 120 boys and girls, ages eight through seventeen, during June, July and August. Leisure Services/Recreation Division -54- Children's Activities To offer a park-orientated summer p~ayground program at eighteen sites throughout the city for the children of Dubuque, ages eight to fourteen; a variety of tournaments and activities of interest to teens; a variety of special events for children ages six to fourteen; bus trips for children ages ten to fourteen; a tot lot program for a $10 per person charge for preschool age children; and a play lot program for a $10 per person charge for five to eight year olds by: a) determining sites and times for each playground; b) hiring one or two directors for each of the eighteen sites, a special events/games/tournament director, eleven junior leaders and an assistant,'teen director; c) advertising all information concerning the programs; d) conducting a training institute for all staff including Americorp volunteers; e) formulating a well-rounded program for each site, as well as special event schedules, a teen program, and bus trips to an amusement park or water park; and f) conducting registration for all the different activities. To make recreation equipment available to the public by providing a loan service to approximately 30 individuals or groups on a reservation basis. To reduce the tax burden and/or supplement part-time staff by continuing the use of volunteers in various programs and investigating methods by which volunteers can be further utilized. To promote and encourage disabled youth to participate in all children's activities, when feasible. To coordinate and supervise the after school sports program held in the public elementary schools during the school year by: a) hiring and training staff; b) adver[ising the program; c) scheduling sites and activities; d) conducting program registration and charging a participation fee; and e) evaluating the program. Leisure Services/Recreation Division Children's Activities -55- BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .50 .50 .50 4.94 4.95 4.86 $ 90,976 $101,487 $106,564 123,405 131,335 131,340 $214,381 $232,822 $237,904 $214,381 $122,443 $232,822 $237,904 $124,611 $133,570 .50 4.64 $108,593 133,060 $241,653 $241,653 $129,105 FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Playground sites 18 17 18 18 18 Registration 954 906 900 900 900 Participation 8,337 7,460 8,000 8,000 8,000 Play lot Registration 176 180 180 180 180 Participation 904 888 900 900 900 Tot lot Registration 312 333 320 325 325 Participation 1,816 2,012 1,800 1,900 1,900 Volunteers 5 4 10 8 8 Participation 132 87 200 150 150 Special events participation 2,070 2,039 1,800 2,000 2,000 Teen volleyball league participation 162 200 170 180 180 Junior golf registration 130 106 140 120 120 Teen league golf 43 43 35 40 40 Boys' baseball registration 224 210 230 220 220 Girls' softball registration 87 87 90 90 90 Leisure Services/Recreation Division Children's Activities -56- PERFORMANCE MEASURES Junior tennis Registration Tournament Teen league Bus trips Water park Equipment loan program After school spor[s registration Volleyball Flag football Boys' basketball Girls' basketball Boys' track Girls' track FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 299 253 290 280 280 75 71 80 75 75 14 0 15 15 15 47 51 45 50 50 30 29 30 30 30 245 273 280 280 280 376 397 400 400 400 110 119 130 130 130 93 113 100 100 100 162 175 160 170 170 150 176 160 170 '170 Leisure Services/Recreation Division Children's Activities -57- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Therapeutic Recreation GOAL Provide leisure and recreational programs to special population individuals in the Dubuque area. DESCRIPTION This Activity provides for thirty percent of a full-time Program Supervisor to plan, supervise and direct programs for special population citizens. These recreational experiences shall include physical, social and craft activities, as well as special events. SERVICE OBJECTIVES To maintain a program that is specifically planned for the recreational needs and interests of special population individuals by: a) hiring qualified staff and providing adequate training for the program's goals and objectives; b) offering activities throughout the year, with emphasis on variety; c) creating parental and public awareness of the program via communication with the school district, parent groups and news media; d) charging a participation fee to cover partial program costs; e) working with the Dubuque Community School District in the involvement of the mentally disabled in a track meet; and f) seeking financial donations to provide therapeutic recreation programs to Dubuque's special population citizens. BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .30 .30 .30 .30 $14,824 $12,348 $16,289 $17,172 2,670 2,513 2,980 2,977 $17,493 $14,861 $19,269 $20,149 $17,493 $14,861 $19,269 $20,149 $ 2,691 $ 2,971 $ 3,760 $ 4,670 Leisure Services/Recreation Division -58- Therapeutic PERFORMANCE MEASURES Classes/activities - number of participants Sports activity Dance FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 41 40 30 40 40 350 355 350 350 350 20 70 8O 70 5O 15 10 10 40 10 Special Olympics- number of participants Track and field 0 10 25 Creative ar~s classes 52 76 70 Unified basketball 100 75 100 Unified volleyball 70 61 75 Bowling 67 39 60 Bus trips 11 0 25 Creative dance 0 10 Skiing/snow activity 0 10 Leisure education classes 26 40 40 Aquatics 10 0 10 2O 70 8O 7O 50 15 10 10 40 10 Leisure Services/Recreation Division Therapeutic -59- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Recreation Classes GOAL Provide a vadety of recreation programs, events and related activities from which educational and recreational benefits can be derived. DESCRIPTION This Activity provides for the supervision and programming of recreation classes, programs and field trips and is staffed by .50 FTE of a Program Supervisor, .41 of a part-time Laborer, .38 seasonal Recreation Field Supervisor, and .26 of a preschool teacher. SERVICE OBJECTIVES To provide a variety of recreation classes and activities for people of all ages by: a) b) c) d) e) ptanning activities and selecting dates and times; advertising programs; hiring instructors; holding registrations and collecting fees as determined by the individual activity; and entedng activity registration data on the department computer network. To improve accessibility of the above mentioned programs by: a) utilizing facilities located around the city; and b) working with school principals to secure space. To evaluate the various programs and activities by: a) compiling registration/participation figures and comparing them to program costs and previous years' figures; b) seeking input from participants; and c) discussing programs upon completion to determine future programs and programming methods. To manage the financial affairs of the Recreation Classes Activity by establishing the annual operating budget request and administering the approved budget under the direction of the Recreation Division Manager. To give prompt attention to alt citizen complaints and inquiries by initiating an immediate response in a courteous and professional manner. Leisure Services/Recreation Division Recreation Classes -60- 10. 11. 12. 13. 14. 15. 16. To assist the Leisure Services Manager and Recreation Division Manager in keeping the Park and Recreation Commission and City Manager informed about the Recreation Classes Activity by submitting reports upon request. To make the Allison-Henderson and Comiskey meeting room space available to the public throughout the year for a $50.00 fee. To maintain effective public relations by carrying out good public relations procedures and by emphasizing its importance to part-time staff. To provide programs and activities at the Comiskey Center to meet the leisure needs of all ages on a year-round basis by: a) planning, coordinating, supervising and conducting various structured classes, programs and special events; b) informing the general public and, in particular, north Dubuque residents, of all activities conducted at Comiskey through departmental brochures, news media, posters., flyers, etc.; c) conducting registration for all activities; d) advertising for and hiring qualified part-time staff, leaders and instructors where needed; and e) entering activity registration data on the depar[ment computer network. To physically clean the facilities on a daily ~)asis through the efforts of a seasonal Laborer. To actively seek citizen involvement in program development of the Comiskey Center by: a) providing facilities for these groups; b) co-sponsoring programs and activities with these groups when possible; and c) advertising activities, when appropriate, in departmental publications and assisting with news releases. To cooperate with special interest groups by renting the facilities for acceptable activities. To reduce the tax burden and/or provide program assistance by expanding the use of volunteers where practical and beneficial. To assist the Leisure Services Manager and Recreation Division Manager by recommending establishment of policies governing the operation of Comiskey and Allison-Henderson and seeing that the policies are carried out. To assist the Park Division by continuously observing the facilities within the park system and communicating the need for maintenance or repairs to the Park Division Manager. To assist in the operation of various division programs not budgeted to this Activity by providing the facilities and program assistance for the: a) summer playground program; b) summer tot lot program; and c) summer play lot program. Leisure Services/Recreation Division Recreation Classes -61- 17. To hire, train and evaluate staff that will supervise the Allison-Henderson, Flora Park and Comiskey Parks' ice dnk warming houses during the December through February time period. BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Par~-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Gene~ted FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .50 .50 .50 .50 .41 .41 .41 .44 .64 .64 .64 .63 $49,728 $49,339 $54,207 $58,103 30,678 31,505 32,027 31,686 $80,406 $80,855 $86,234 $89,789 $80,406 $80,855 $86,234 $89,789 $37,862 $37,726 $39,924 $43,348 PERFORMANCE MEASURES Meeting room rentals (Allison-Henderson Meeting room usage (Comiskey Center) Class registrations (Allison-Henderson Slattery Center, Comiskey Center and schools) Just for Kids Paint 'n crafts Preschool palette Dig Those Dinosaurs Crafts Drawing Life as a Pioneer Acting/Clowning Foreign Language Cheerleading Tumbling/fitness FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 0 0 5 0 0 34 10 30 10 10 250 191 250 230 230 53 9 45 25 25 64 85 60 70 70 34 35 20 30 30 161 208 140 180 180 37 38 40 40 40 14 39 30 30 30 0 10 10 10 61 43 50 50 50 0 15 10 10 10 58 47 70 60 60 Leisure Services/Recreation Division Recreation Classes -62- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Nature club 36 35 40 40 40 Art in the Park 39 37 40 40 40 Dance 95 76 100 90 90 Clay/sculpture $3 49 100 80 80 Hodgepodge 29 30 25 30 30 Animal Adventures 0 30 20 20 Kids Cooking 20 10 10 Adult Yoga 34 21 25 25 25 Growing in the Garden 38 30 30 30 30 Millionaire Mystery 31 30 20 20 Fish Iowa 34 39 30 35 35 Boat safety 38 36 25 30 30 Babysitting 45 29 25 25 25 Ceramic painting 129 223 100 200 200 Mixed media 10 50 15 30 30 Musical dramatics - 0 0 Musical Extravaganza - 0 0 Science stuff 17 - 15 15 15 Keyboarding 190 152 150 150 150 Ice Rink warming house Allison-Henderson, days open Comiskey, days open Flora, days open 45 0 43 40 40 45 0 43 40 40 5O 0 43 40 40 Leisure Services/Recreation Division Recreation Classes -63- PROGRAM - 2 - HUMAN DEVELOPMENT DEPARTMENT DEPARTMENT CITY OF DUBUQUE OPERATING BUDGET - RECOMMENDED - 34 - Recreation Division FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 010 62010 OFFICE SUPPLIES 1,333 1,172 1,830 1,830 010 62011 UNIFORM PURCHASE/MAINT. 328 1,169 900 950 010 62030 POSTAGE AND SHIPPING 6,607 5,484 7,480 7,480 210 62030 POSTAGE AND SHIPPING 852 900 1,100 1,100 010 62050 OFFICE EQUIPMENT MAINT 54 200 200 010 62060 O/E MAINT CONTRACTS 1,719 1,764 1,700 1,750 0]0 62061 DP EQUIP MAINT CONTRACTS 2,750 3,147 3,869 4,405 010 62090 PRINTING & BINDING 8,582 8,015 9,340 9,630 210 62090 PRINTING & BINDING 678 896 1,200 1,100 010 62110 COPYING/REPRODUCTION 714 644 720 760 010 62130 LEGAL NOTICES & ADS 1,958 350 200 010 62].40 PROMOTION 3,310 5,009 4,530 5,550 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 264 422 300 400 010 62190 DUES & MEMBERSHIPS 2,006 1,789 1,774 1,925 010 61010 FULL-TIME EMPLOYEES 361.292 365,198 395,520 4].4,041 010 61020 PART-TIME EMPLOYEES 6,523 7,516 6,958 7,611 210 61020 PART-TIME EMPLOYEES 840 1,523 5,289 4,262 010 61030 SEASONAL EMPLOYEES 272,008 353,807 375,048 388,431 210 61030 SEASONAL EMPLOYEES 50,646 51,053 61,331 65,853 010 61050 OVERTIME PAY 3,142 3,623 3,154 3,298 010 61092 VACATION PAYOFF 329 010 6].3]0 IPERS 21.574 24,060 26,837 28,031 210 61310 IPERS 1,528 1,857 2,098 010 61320 SOCIAL SECURITY 48,976 55,601 59,687 62,223 210 61320 SOCIAL SECURITY 3~939 4,003 5,096 5,364 010 61410 HEALTH INSURANCE 54,754 51,353 60,438 76,955 010 61430 WORKMENS' COMPENSATION 6,909 7,457 3,961 4,021 210 61430 WORKMENS' COMPENSATION 759 768 288 294 010 6].450 LIFE INSURANCE 573 551 801 830 010 61470 UNEMPLOYMENT INSURANCE 4,892 010 61610 UNIFORM ALLOWANCE 137 010 61620 SAFETY EQUIPMENT 198 536 400 400 010 61650 EMPLOYEE PHYSICALS 1,188 891 900 900 010 61651 OTHER MEDICAL COSTS 40 ].00 100 TOTAL Wages and Benefits 833.319 934,867 1,007,665 1,064,712 PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 34 - Recreation Division FUND ACCOUNT 010 62208 010 62230 010 62240 010 62247 010 62310 010 62320 010 62340 210 62340 010 62360 010 62411 010 62412 010 62418 0.[0 62421 0]0 62431 010 62433 210 62433 210 62436 010 62441 010 62442 010 62443 210 62443 010 62511 010 62521 010 62611 010 62614 010 62633 010 62634 010 62635 010 62642 010 62643 010 62644 010 62645 010 62649 010 62664 010 62666 010 62668 ......... TITLE ......... FY 2001 ACTUAL DAMAGE CLAIMS SALES TAX REFUNDS DRAM SIIOP INSURANCE TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP EDUCATION ~ TRAINING UTILITY EXP-ELECTRICITY UTILITY EXP-GAS UTILITY EXP-REFUSE TELEPHONE PROPERTY MAINTENANCE CUSTODIAL SERVICES CUSTODIAL SERVICES RENTAL OF SPACE INSURANCE, PROPERTY BOILER INSURANCE GENERAL LIABILITY INS GENERAL LIABILITY INS FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MACH/EQOIP MAINTENANCE EQUIP MAINT CONTRACT CHLORINE POOL CHEMICALS TURF CHEMICALS FOOD PRODUCTS BEER PRODUCTS LIQUOR PRODUCTS EVENT REIMBURSEMENT BEVERAGE/ICE LICENSE FEES CREDIT CARD CHARGE PROGRAM EQUIPMENT FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 346 1,039 36,077 37,854 44,449 45,137 127 4,182 5,124 4,200 8,830 703 1,825 2,300 2,400 210 165 210 210 1,218 1,429 1,880 1,930 194 92 200 200 1,096 2,052 3,900 2,400 28,301 31,778 31,344 36,120 28,287 17,175 27,870 23,600 1,333 1,402 1,200 1,600 11,751 8,073 6,538 8,255 20,511 24,644 23,020 24,400 4,750 4,926 4,620 4,570 8,351 7,431 11,000 7,450 3,800 3,180 4,000 3,800 [,469 2,569 2,400 3,285 259 259 259 298 6,045 6,485 6,800 3,812 326 4,166 5,397 5,000 5,500 8 50 10,956 12,977 14,100 14,100 84 84 90 90 14,850 14,033 16,000 15,000 2,635 2,093 2,800 2,700 31,798 25,963 25,000 26,000 10,336 35,620 35,000 22,000 13,323 31,594 33,000 34,000 1,937 3,775 3,500 3,700 2,964 6,836 3,500 3,300 3,353 16,000 3,552 3,312 3,800 3,700 4,433 5,307 4,500 5,200 6,007 3,489 6,700 5,800 PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 34 Recreation Division FUND ACCOUNT ......... TITLE ......... FY 200] ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 210 62668 PROGRAM EQUIPMENT 670 5,737 1,000 1,000 010 62670 PRO SHOP MERCHANDISE 42,373 44,965 35,000 46,000' 010 62671 MISC. OPERATING SUPPLIES 42,445 47,023 45,100 48,600 210 62671 MISC. OPERATING SUPPLIES 4,897 3,483 4,900 4,600 010 62693 PAY TO RECR. ASSOC. 93,593 100,298 100,000 98,000 010 62699 CASH SHORT AND OVER 10 246 010 6273] MISCELLANEOUS SERVICES 30,136 56,762 56,800 58,800 010 62732 TEMP HELP\CONTRACT SERV. 876 1,523 1,000 1,000 010 62735 GAME OFFICIATING SERVICES 39,301 39,470 38,000 38,000 · 210 62735 GAME OFFICIATING SERVICES 1,284 82 2,500 2,500 010 62736 CATERING SERVICES 1,458 2,500 010 62739 SALES REIMBURSEMENT 25,002 120 010 62747 MACH/EQUIPMENT RENTAL 26,406 33,759 31,698 40,230 010 62751 INSTRUCTORS 32,841 41,078 34,800 39,300 210 62751 INSTRUCTORS 100 010 6276]. PAY TO OTHER AGENCY 1,256 2,670 2,500 2,700 210 62761 PAY TO OTHER AGENCY 25,138 34,095 27,000 30,000 TOTAL Supplies and Services 661,451 756,653 744,771 783,223 73,375 -73,375 1,248 368 1,220 15,305 40O 988 195 010 63311 ADMIN. OVERHEAD 73,375 010 63312 LESS ADMIN. RECHARGES -73,375 010 71110 MISC. OFFICE EQUIPMENT 010 71116 COPIER MACHINE 010 71118 PROJECTOR/CAMERA 948 010 71120 PERIPHERALS, COMPUTER 107 0]0 71122 PRINTER 833 010 71].24 MICRO-COMPUTER 2,212 010 71156 FURNITURE 010 71211 DESKS/CHAIRS 010 71313 TRACTOR-REPLACEMENT 010 71410 SHOP EQUIPMENT 010 71421 HIGH PRESSURE SPRAY 010 71522 TRUCKSTER 010 71610 CUSTODIAL EQUIPMENT 211 010 71611 MOWING EQUIPMENT 32,939 010 71613 TRIMMERS 73,375 73,375 -73,375 -73,375 7,000 400 6,600 14,500 12,500 18,500 19,200 500 PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 34 - Recreation Division FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 71615 LEAF BLOWER 399 010 71617 AERATOR 0]0 71619 OTHER MAINT. EQUIPMENT 1,290 TOTAL Machinery and Equipment 38,938 010 723]6 ELECTRONIC SCOREBOARD 010 72414 TELEVISION 010 72610 DEFIBRILLATOR 010 72711 FIRE PLACES 010 72712 DECK CHAIRS 1,680 010 7282] RECEPTACLES, TRASH TOTAL Machinery and Equipment 1,680 010 TOTAL 73510 REALIGNMENT-EXISTING IMPR CIP Expenditures FY 2002 ACTUAL 15,284 695 35,703 2,020 7,959 2,150 4,742 16,87]. 1,737 1,737 FY 2003 BUDGET DY 2004 RECOMMENDED 15,800 49,300 45,700 1,900 2,000 4,500 1,100 2,000 7,500 T©TAL DEP/DIV: Recreation Division 1,535,388 1,745,831 1,803,736 1,901,135 FUND 010 GENERAL FUND PROGRAM--LEISURE SERVICES CITY OF DUBUQUE RECOMIvlENDED REVENUE BUDGET BY FUND AND DEPARTMENT RECREATION DIVISION ACT. ACCT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 34100 44580 34100 53302 34220 44510 34220 44511 34220 44512 34220 44513 34220 44514 34220 44515 34220 44516 34220 53302 34220 54302 34250 44520 34250 44522 ~o~34250 44523 ~°34250 53202 34250 53302 34250 54302 34252 44411 34252 44412 34252 44414 34252 44415 34252 44417 34252 44418 34252 44419 34252 44561 34252 52382 34252 53202 34252 53302 34252 54303 34300 44552 34400 44530 34400 44531 34400 44540 34400 44541 CUSTOMER CREDITS MISCELLANEOUS REVENUE SWIMMING-FLORA POOL SWIMMING-HEMP POOL SWIMMING-SUTTON POOL SWIMMING ANNUAL PASSES SWIM LESSON REGISTRATION SWIMMING POOL RENTAL SWIM POOL CONCESSIONS MISCELLANEOUS REVENUE DAMAGE CLAIMS GOLF FEES GOLF CONCESSION/COMMISSIO PRO SHOP SALES PRIVATE PARTICIPANT MISCELLANEOUS REVENUE DAMAGE CLAIMS BEER FOOD LIQUOR CATERING EVENTS REVENUE PRO SHOP SALES BEVERAGES/ICE MEETING ROOM FEES GOLF CART RENTALS PRIVATE PARTICIPANT MISCELLANEOUS REVENUE REIMBURSEMENTS-GENERAL VARIOUS PROGRAM FEES TENNIS FEES TENNIS COURT RESERVATIONS SOFTBALL ENTRY FEES SOFTBALL RENTAL FEES 636 670 902 522 1,000 52,604 70,006 66,900 565 761 1,550 27,392 34,654 32,600 78,929 93,891 95,196 46,318 43,946 53,707 4,229 6,855 7,275 11,003 11,176 11,000 191 47 200 96 331,950 348,186 375,405 23,374 20,975 120 5,519 26,427 19,974 2,105 4,533 23,710 57,168 600 600 63,530 69,000 865 1,550 31,475 33,900 94,292 95,166 48,281 48,281 7,275 7,275 11,000 11,000 200 200 367,617 377,315 -10 144 64 170 170 170 358 82 120 120 120 56,291 64,405 60,650 67,540 69,220 7,653 8,995 7,080 7,800 7,800 1,022 500 1,000 1,000 273 500 300 300 300 82,553 72,000 82,000 83,000 54,531 62,000 32,000 35,000 8,503 7,500 8,500 9,000 1,457 1,500 1,500 29,240 27,000 28,000 29,000 45,315 44,000 46,000 47,000 10,500 25,000 28,000 1,000 1,000 1,000 149,584 142,000 148,000 148,000 2,860 2,000 324 FUND 010 GENERAL FUND PROGRAM--LEISURE SERVICES CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT RECREATION DIVISION ACT. ACCT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 34400 44542 34400 44543 34400 44545 34400 44563 34400 52403 34400 53302 34420 44530 34420 44544 34420 44554 34420 44555 34420 44562 34420 53302 34420 54509 ?~34430 44552 ~34460 44551 34460 44560 34460 44561 BASKETBALL ENTRY FEES VOLLEYBALL ENTRY FEES VOLLEYBALL REIMBURSEMENT OTHER RENTS/CONCESSIONS RENTS & CONCESSIONS MISCELLANEOUS REVENUE TENNIS FEES AFTER SCHOOL SPORTS CHILDRENS ATHLETIC FEES CHILDRENS BUS TRIPS PLAYGROUND REG FEES MISCELLANEOUS REVENUE REC.ASSOC.TICKET SALES VARIOUS PROGRAM FEES ART FEES SLATTERY CENTER RENT MEETING ROOM FEES 28,469 29,186 30,902 29,138 29,598 34,420 34,968 40,065 32,576 34,680 550 525 550 550 550 138 149 300 300 300 15,071 14,686 13,000 15,000 15,000 1,842 60 1,800 100 100 544 261 515 495 495 ]0,667 11,738 12,300 12,500 12,500 9,776 8,406 10,205 9,710 9,710 581 574 600 600 600 4,675 4,873 5,050 5,000 5~000 657 1,940 900 800 800 95,544 96,819 104,000 100,000 100,000 2,691 2,971 3,760 4,670 4,670 29,483 29,983 30,925 34,400 34,400 7,454 7,718 8,124 8,448 8,448 925 25 875 500 500 TOTAL RECREATION DIVISION 1,046,545 1,318,699 1,332,224 1,328,852 1,361,748 FUND 210 COMMUNITY DEVELOPMENT FUND PRGRAM 2--LEISURE SERVICES ACT. ACCT 34301 44552 TOTAL ......... TITLE ......... VARIOUS PROGRAM FEES RECREATION DIVISION CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT RECREATION DIVISION FY 2001 ACTUAL FY 2002 ACTUAL 2,305 2,224 2,305 2,224 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 2,975 2,530 2,530 2,975 2,530 2,530 FUND 430 GOLF CONSTRUCTION FLrND PRGRAM 2--LEISURE SERVICES ACT. 00430 00430 TOTAL ACCT ......... TITLE ......... 52110 INVESTMENT EARNINGS 59010 FR GENERAL GOLF CONSTRUCTION FUND CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 777 1,242 24,724 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 25,501 1,242 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 34 RECREATION DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 010 3375 GE-41 LEISURE SERVICES MANAGER 0.33 23,059 0.33 24,535 0.33 26,643 010 5075 GE-36 RECREATION DIVISION MANAGER 1.00 53,698 1.00 55,779 1.00 60,546 010 2975 GE-33 GOLF COURSE SUPERVISOR 1.00 46,420 1.00 50,114 1.00 51,567 010 5000 GE-33 RECREATION PROGRAM SUPV 3.00 134,534 3.00 142,395 3.00 147,237 010 0200 GE-26 LEAD SECRETARY 0.60 20,156 0.60 21,085 0.60 21,692 010 0225 GE-24 SECRETARY 1.00 29,642 1.00 30,642 1.00 31,521 010 2205 GD-06 MAINTENANCEWORKER 2.00 66,909 2.00 70,970 2.00 74,835 TOTAL FULL TIME EMPLOYEES 8.93 374,418 8.93 395,520 8.93 414,041 61020 Part Time Employee Expense 210 5025 NA-25 RECREATION PROGRAM ASST. 0.13 3,008 O.13 3,180 O.13 2,051 210 0892 NA-O3 LABORER-PART-TIME-RECR. 0.08 1,117 0.14 2,109 0.14 2,211 010 0892 NA-O3 LABORER-PART-TIME-RECR. 0.48 6,584 0.48 6,958 0.48 7,611 TOTAL PART TIME EMPLOYEES 0.69 10,709 0.75 12,247 0.75 11,873 61030 Seasonal Employee Expense 010 3675 010 3450 210 3450 010 3700 010 3650 010 3525 010 1650 010 3550 NA-31 HEAD LIFE GUARD NA-23 RECREATION FIELD SUPERVISOR NA-23 RECREATION FIELD SUPERVISOR NA-19 SWIMMING POOL MANAGER NA-17 LIFE GUARD NA~15 JUNIOR RECREATION LEADER NA-14 STARTER NA-14 RECREATION LEADER 0.43 5,967 0.43 6,309 0.43 6,615 1.02 17,261 0.99 17,731 0.89 16,862 0.85 14,580 0,85 15,276 0.72 13,652 1.44 22,937 1.44 24,246 1.44 25,405 8.00 103,064 8.00 112,055 8.00 117,383 0.92 10,123 0.92 10,696 0,92 11,212 0.48 6,650 0.48 7,340 0.48 7,690 4.51 60,643 4.35 61,822 3.98 59,289 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT RECREATION DIVISION FD JC WP-GR JOB CLASS 61030 Seasonal Employee Expense 010 0890 NA-03 010 3585 NA-35 210 3550 NA-14 210 3585 NA-35 010 3625 NA-07 010 NA-13 010 NA-14 010 NA-14 010 LABORER-RECREATION PRE SCHOOL INSTRUCTOR RECREATION LEADER PRE-SCHOOL INSTRUCTOR POOL CASHIER ASISTANT PRO SNACK BAR MANAGER CONCESSION WORKER II NA-14 PRO SHOP ATTENDANT TOTAL SEASONAL EMPLOYEES FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 3.74 52,369 3.74 55,348 3.70 57,413 0.26 6,507 0.26 6,875 0.34 9,170 1.34 18,025 1.34 19,055 1.34 19,975 1.04 25,553 1.04 27,000 1.18 32,226 1.06 12,936 1.06 13,662 1.06 14,322 0.54 11,995 0.54 12,600 0.58 13,848 0.54 11,995 0.54 12,600 0.58 13,848 0.91 13,205 0.91 13,946 0.91 14,611 1.30 18,765 1.30 19,818 1.30 20,763 28.38 412,575 28.19 436,379 27.85 454,284 TOTAL RECREATION DIVISION 38.00 797,702 37.87 844,146 37.53 880,198 Park PROGRAM: Human Development DEPARTMENT/DIVISION: Leisure Services/Park RESPONSIBILITY: Gil Spence, Leisure Services Manager John Hail, Park Division Manager HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: As a means to provide service in the most efficient manner and to help Dubuque's citizens gain a greater knowledge and appreciation of what is involved in providing our park system, volunteers are utilized whenever possible. Volunteers assist the Park Division in the following areas: · Two retired City employees continue to help with transplanting of flowers at the greenhouse in February, March, April, and May, in excess of 720 hours. · Boy Scouts of America, Order of the Arrow, assisted in spring park clean up at Eagle Point and Murphy parks - 125 hours of service. · Loras College students participated in Food for Hunger and fulfilled pledges by cleaning Allison-Henderson Park- 50 hours of service. · Dubuque Senior High School Honor Society had eighty students spend one day at Eagle Point Park in a spring clean up. They stained picnic tables, drained and cleaned the fishpond area, raked the safety surface around playground areas, and painted rest rooms. · St. Mark's Community Center, as par[ of their downtown spring clean up, raked and picked up litter at Washington and Jackson parks. · Hempstead High School Spanish Club picked up litter on Highway 20 from Locust Street to Devon Drive. · Marshall School, as part of a School Business Partnership Day, planted the flowerbeds at the Eagle Point Park overlook. Each student planted flowers. · Community service people are assisting in staining tables, cleaning fireplaces and trimming, pulling weeds at Miller-Riverview Park- approximately 300 hours of service. · Clarke College did a roadside clean up on Highway 20 from Devon Ddve to Locust Street in September. · St. Joseph's School did a park clean up at Flora Park in September. · Emmaus Bible College had a service day project in September and eighty-four students weeded one large rose bed and pruned two thousand rose bushes. · Dubuque Senior High School had twenty students do a Saturday clean up project at Eagle Point Park on November 2nd. Parkland Adoption Projects: · Juvenile Cour~ Services picks up litter and rakes Washington Park on a weekly basis. Educational programs co-sponsored by the Park Division include: -75- · Bald Eagle Watch held in January at Dubuque Lock and Dam and Marshall School. · Mississippi River Eco-Meet, co-sponsored with the Army Corps of Engineers, is held at Eagle Point Park. This program has fourth and fifth grade students attend outdoor classes and test for awards. Twenty-four schools from iowa, Wisconsin, and Illinois participated last year. · Arbor Day is'held in Apdl each year at the Dubuque Arboretum and Botanical Gardens. · Bike Rodeo at Flora Park is co-sponsored with Finley Hospita~ and Dubuque Police Department. Major Events in the Parks: Eagle Point Park · Jack Jenney Festival · Chain Reaction Bike Races Murphy Park · Hillcrest Festival of Lights · Irish Fest Miller-Riverview Park · Dragon Boat Races Washin'gton Park · All That Jazz · Dubuque Fest · Rived'est · Dubuque Arts & Crafts Show · Everyone's Neighborhood 365.com noon lunch and concerts Park Dedications · Teddy Bear Park · John G. Bergfeld Recreation Area · Flat Iron Park Capital Improvement Program major accomplishments include: · Murphy Park - new playground equipment, $45,000 · Cleveland Park- new playground equipment, $26,000 · Flat Iron Park- park renovation, $142,000 · Comiskey, Allison-Henderson and Flora Ice Rinks field lighting/Flora Tennis Courts, $84,000 · Forestry Building-painting, $12,000 · Eagle Point Park - replace walkway at Bandshell, $23,000; new walk installed from Riverfront pavilion to tennis court parking lot, $6,000; entrance road asphalt overlay, $25,000 -76- · Miller-Riverview Park - lighting and rewire campsites, $67,000 · Murphy Park- maintenance building, $17,000 · Park Maintenance - re-roof greenhouse potting building and garages, $17,100 · Veterans' Memorial Park Disc Golf Course · Comiskey Building - construct new building FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004: · Washington Park light fixtures - $9,500 · Highway 20 landscaping-- $150,000 ,, Park maintenance replace garage doors - $16,000 · Flora Park rest rooms - $120,000 · Park maintenance headquarters boiler overhaul -- $28,000 · Eagle Point Park ball field renovation - $17,000 · Marshall Park restroom -- $150,000 · Harvest View Park development- $121,500 · Roller hockey rink-~ $107,000 · Eagle Point Park renovate Indian Room restrooms - $31,500 · Miller-Riverview Park rip-rap shoreline -- $83,000 -77- PARK DIVISION Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Operating Revenue Lyons Peony Trust FY 2003 FY 2004 Dollar Adopted Recommended Change $ 1,312,237 $ 1,418,178 $ 105,941 319,189 325,390 6,201 __8~_,.0_0_Q 107.850 __2__5...8_~Q $ 1,713,426 $ 1,851,418 $ 137,992 200,445 209,509 9,064 2.000 2.000 Prope~y Tax Suppo~ Percentlncrease (Decrease) $ 1,510,981 $ 1,639,909 $ 128,928 8.1% Decision Package Summary t of 1 This decision package adds a dump truck with tool box to the 4th Street Ramp for more efficient snow removal and during the non-snow months, the truck will be used in maintenance of Highway 20 and the industrial parks. Relate Cost: $27,600 Tax Funds- Non-Recurring Property Tax Impact: +$.0176/+.18% Activity: Park Maintenance Not Recommended Significant Line Items Revenue is being shown for maintenance of the Dubuque Industrial Center West reflecting the McGraw-Hill warehouse, Giese Sheet Metal Facility, and the new Alliant Energy substation facility. Equipment requests are up $25,850 from Fiscal Year 2003. Equipment being replaced at the maintenance level includes: log loader ($87,000), radar gun ($1,200), 2 mowers ($18,900), trimmers ($1,000), picnic tables ($3,750) and jeep with plow ($16,000). 3. The personnel complement remains the same as Fiscal Year 2003. The Park Division budget for Fiscal Year 2004 is 11.3% self-supporting versus the guideline of 11%. -78- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROGRAMIDEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2006 FY 2006 FY 2007 FY 2008 TOTAL PAGE Park Division Harvest View Park $ - $ $ $ - $ 121,500 18 Roller Hockey Rink $ - $ $ $ - $ 107,000 19 Rip Row Valley - Land Purchase Create a Pet Park Welu Park Development Crescent Heights Park Development Pyatigorsk Park Development* Hawthorne St Penn Water Works* Heron Pond - Design Fishing Pier Usha Park Developmenl Bergfeld Recreation Area - Develop General Fund $ 121,500 General/Private $ 107,00g Participation Sewer/Grants/Private $ 310,874 Participation/DRA General Fund $ General Fund $ General Fund $ DRA Distribution $ DRA/Pdvate Participation $ General Fund $ DRA Distribution $ General Fund $ Bergfeld Recreation-Trail Development General Fund Eagle Point Park Flower Beds - Block/Stone Stone Work Replace Wading Pool Renovate Indian Room Rest Rooms Replace Play UnitJSwings Repair/Roof Veranda Rooms Open Air Pavilion Walkway Over Fish Pond Replace Street Light Fixtures Replace Roofs on Log Cabin, Etc. Replace Toll Booth Storm Sewer Work Replace Windows in Terrace Room Repair Concrete and Replace Iron Railing at Riverfront East Porch Repair Concrete in Shiras Mere Pavilio Overlay Main Road Flora Park Resurface Volleyball Courts Paint Tennis Courts Overlay Back Lot of Forestry Building Renovate Horseshoe Courts Area Storm Sewer Extension, Rear of Park Overlay Main Roadway Forestry Building Addition Landscape Entrances Roof Brick Open Air Pavilion Awning on Rest Room Building SlaOery Center - Replace HVAC Sales Tax Fund $ 5,000 Sales Tax Fund $ 34,000 Sales Tax 20% $ General Fund $ DRA Distribution $ General Fund $ DRA Distribution $ General Fund $ Geneml Fund $ General Fund $ DRA Distdbution $ General Fund $ General Fund $ General Fund $ $ - $ - $ $ - $ 310,874 20 $ $ $ $ $ $ $ $ $ 10,000 226,500 31,500 31,000 35,000 $ $ - $ 35,000 21 58,000 $ $ - $ 58,000 22 57,000 $ $ - $ 57,000 23 178,000 $ $ - $ 178,000 24 1,125,000 $ 470,000 $ - $ 1,595,000 25 - $ $ 22,500$ 22,500 26 - $ $ 150,000 $ 150,000 27 - $ 32,000 $ 213,750 $ 245,750 28 - $ $ 100,000 $ 100,000 29 - 28,000 - - - 20,000 38~500 8,000 18,500 44,100 - - - 150,000 56,250 14,000 24,750 GeneralFund $ - $ - $ - $ 35,000 $ SalesTax20% $ - $ - $ - $ - $ 28,000 14,500 - $ - $ 6,300 $ 45,250 $ 77,900 $ 47,500 $ 80,000 $ - $ $ $ General Fund General Fund General Fund Geneml Fund General Fund General Fund General Fund General Fund Oenera~ Fund General Fund General Fund - 12,300 8,000 10,000 14,700 $ 5,000 30 $ 72,000 31 $ 226,500 32 $ 31,500 33 $ 31,000 34 $ 20,000 35 $ 38,500 36 $ 8,000 37 $ 18,500 38 $ 44,100 39 $ 150,000 40 $ 56,250 41 $ 14,000 42 $ 24,750 43 - $ 35,000 44 127,000 $ 127,000 45 28,000 46 14,500 47 6,300 48 45,250 49 77,900 50 47,500 51 80,000 52 12,300 53 8,000 54 10,000 55 14,700 56 PROGRAM/DEPT City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2008 FY 2007 FY 2008 TOTAL PAGE Renovate Basketball Coud Develop Croquet Court Overlay Volleyball Courts Parking Lot Murphy Park Bennett and Tennis Coud Parking Paint Tennis Courts Asphalt Overlay Main Road Repair Concrete in Open Air Pavilion Replace Rest Room Partitions Veteran's Memorial Park Renovate Fields I and II Replace Rest Room Building Replace Bleachers Replace Exterior Fence Construct Shade Structure Allison Henderson Sidewalk/Drainage Replace Roof Replace Sanita~j Sewer Line McAleece Park Replace Scoreboards Replace Ballfield Net0ng General Fund $ $ $ Sales Tax 20% $ $ $ Sales Tax 20% $ _ $ $ - $ - $ - $ Sales Tax Fund $ 22,400 $ $ . $ General Fund $ 11,300 $ $ . $ Sales Tax 20% $ - $ - $ 103,000 $ General Fund $ - $ - $ 5,700 $ GenereIFund $ - $ - $ 18,600 $ DRADistdbution $ . $ . $ $ General Fund $ - $ 84,000 $ $ GeneraIFund $ - $ 10,500 $ $ Sales Tax 20% $ . $ _ $ $ General Fund $ . $ . $ . $ General Fund $ 20,000 $ - $ . $ GeneraI Fund $ _ $ . $ . $ General Fund $ . $ . $ _ $ Sales Tax Fund Sales Tax Fund DRA Distribution General Fund General Fund General Fund General Fund General Fund Sales Tax Fund $ DRA Distribution $ DRA Distribution $ General Fund $ DRA Distribution $ - - - - - - 139',500 - - - - - - - 8,000 14,650 150,000 - 35,500 - 40,000 - 11,000 - - - 39,500 - $ 128,000 $ - $ - $ - $ 79,800 $ - $ - $ - - - 40,000 13,500 30,000 13,000 $ - $ - $ 97,600 $ - $ - $ - $ - $ DRADistribution $ - $ - $ 35,000 $ Extend Outfield Fences, Softball Fields General Fund Play Equipment Shade Umbrellas BMX Bike Track Raise Fence on Field III Reside Building Repair 10-Row Bleachers Marshall Park Replace Rest Room Building Reconstruct Entrance Comlskey Park Replace Lights on Tennis/Basketball Replace Tennis Couds Landscaping Valentine Park Construct Rest Room Building General Fund Mgler-Riverview Park Replace Dog Track Screen Geueral Fund Phase II Campsite Rewidng General Fund Southern Avenue Park Play Equipment Waller-Cooper Park $ $ $ $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ 25,000 51,000 45,000 - $ - $ - $ - $ - $ - $ - $ - $ 20,500 $ 22,000 $ 7,500 13,500 12,600 6,000 - $ - $ - $ - $ - $ - $ $ 50,000 $ 25,000 51,000 45,000 22,400 11,300 103,000 5,700 18,600 139,500 84,000 10,500 20,500 22,000 20,000 7,500 13,500 8,000 14,650 39,500 40,000 13,500 30,000 13,000 12,600 6,000 t50,000 128,000 35,500 97,600 40,000 79,600 11,000 50,000 35,000 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 70 80 81 82 83 84 85 86 87 88 89 90 City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2008 FY 2006 FY 2007 FY 2008 TOTAL PAGE Park Renovation General Fund $ Four Mounds Land Acquisition Private Fd Raising/ $ General Fund Road Improvements General Fund $ Main Street Sixth and Main Streets - Landscape Lo General Fund $ Paint, Repair and Renovate Clock General Fund/DRA $ Playgrounds Playground Improvements DRA Distribution Table Mound-Scoreboard and Baskets DRA Distribution Bryant School-Playground Improve Table Mound-Playground Improve Jones School-Playground Improve General Park Maintenance Renovation of Park Sidewalks Street Tree Program' Retaining Walls All Parks - Renovate Water Systems General Fund General Fund General Fund Sales Tax Fund Sales Tax Fund DRA Distribution General Fund Maint Hdq-Concrete Garage Entrances Sales Tax Fund Maint Hdq-Replace Main Roof DRA Distdbu0on Ham House - Paint General Fund Replace Flag Poles in Major Parks Sales Tax Fund Replace Park Signs General Fund Bunker Hill Building - Replace Window Generel Fund Tree Nursery - Install Sidewalk General Fund Mainl Hdq-Replace Lexon-Greenhouse General Fund Bunker Hill-Replace Pro Shop Roof General Fund Forestry BIdg,Replace Wiring/Plumbing General Fund Forestry BIdg-Replace Heating System General Fund Bunker Hill Bldg-Remodel Main Lobby General Fund Bunker Hill-Overlay Main Road/Parking Sales Tax 20% Ham House Museum - Drainage General Fund - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 45,000 $ - $ 45,000 91 - $ 505,000 $ 505,000 92 164,000 $ $ 164,000 93 22,500 $ - $ - $ $ 22,500 94 - $ 72,250 $ 123,000 $ $ 195,250 95 $ 15,000 $ 15,000 $ 15,000 $ $ 5,000 $ - $ . $ $ 75,000 $ $ _ $ $ $ 75,000 $ - $ $ $ $ - $ 7,500 10,000 25,000 - - - 7,500 $ 10,000 $ 25,000 $ 100,000 $ - $ - $ 34,000 $ $ $ $ $ $ $ $ $ $ $ $ 7,500 10,000 - 34,000 9,000 61,000 - - - 15,000 ~ 15,000 $ 75,000 96 - $ $ 5,000 97 - $ - $ 75,000 98 - $ - $ 75,000 99 50,000 $ - $ 50,000 100 7,5O0 10,000 50,000 42,200 38,800 18,000 10,800 13,500 7,500 15,000 14,000 7,100 12,500 18,000 17,000 150,000 11,500 37,500 101 55,000 102 100,000 103 134,000 104 9,000 105 61,000 106 34,000 107 42,200 108 38,800 109 18,000 110 10,800 111 27,500 112 7,100 113 12,500 114 18,000 115 17,000 116 150,000 117 11,500 118 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Administration GOAL Operate and maintain a safe and physically attractive system of parks through p~anning, developing and directing the activities of the Park Division. DESCRIPTION This Activity provides administrative support for all activities within the Park Division and to the Park and Recreation Commission. The other activities ofthe Division include Park Areas and Maintenance, Park Equipment Maintenance, Park Patrol, Greenhouse, Downtown Maintenance Forestry, Dubuque Technology Park, Industrial Center West, Four Mounds Insurance, Parking Division Snow Removal, Port of Dubuque Maintenance, and Lyons Peony Fund. SERVICE OBJECTIVES To maximize the available resources and facilities for leisure services by planning, supervising and administering the operations and activities of the Park Division. To help curb vandalism in the parks by continuing stdct enfomement of state and local codes and park ordinances. To provide for the development of additional and existing open space and green areas by seeking federal and state funding. To make park facilities accessible to the handicapped by conforming to handicapped accessibility regulations in all new construction and modifying existing shelters, areas and parking lots, where feasible. To provide clerical and accounting support to the Park and Recreation Commission and staff by: a) preparing correspondence, payroll, Commission meeting agendas and minutes, purchase orders, and park and recreation brochures; b) managing the pavilion reservation system dudng the open season by accepting reservations for park shelters, mailing receipts to confirm reservations, and charging and collecting fees; c) maintaining records of work accomplished by the Forestry Activity; and d) maintaining attendance records and cash receipts for Eagle Point Park. To maintain citizen confidence by initiating an immediate response to citizen requests for service and providing accurate and timely public information. Leisure Services/Park Administration -82- 10. 11. 12. 13. 14. To manage the financial affairs of the division by: a) establishing the annuaJ operating and five year Capital Improvement Program budget requests; b) administering the annual operating and Capital Improvement Program budgets as approved by the City Council; and c) establishing a five-year equipment replacement program. To solve problems, seek out and initiate new and creative ideas, pursue professional development on an ongoing basis and stay abreast of legislation and federal and state aid by: a) subscribing to professional publications relating to the parks and recreation profession; b) providing for attendance of selected staff at the annual conference and workshop of the Iowa Park and Recreation Association; c) providing for membership of the Department Manager and Division Manager in the Iowa Park and Recreation Association and the National Recreation and Park Association; d) keeping abreast of parks and recreation "happenings" in other communities, particularly in Iowa; and e) remaining active in professional associations and encouraging the division's professional staff to be involved and active. To develop staff efficiency and effectiveness by: a) b) c) d) e) f) g) h) i) conducting staff meetings; meeting with personnel to discuss problems and solutions; making daily contacts with personnel when possible; delegating authority and responsibility; stimulating new and creative ideas; providing continuing education opportunities to the extent possible; providing safe and pleasant work environments; evaluating staff performance; and continuing departmental training sessions. To represent the Park Division by attending City Council meetings when necessary or appropriate. To complete work assignments from the City Manager by submitting them in a prompt, complete and professional manner. To initiate and administer ali capital projects that are Park Division responsibility by: a) maintaining close contact with other City departments/divisions which may be involved with capital projects retated to the Park Division; and b) preparing specifications and letting bids for ail Park Division capital projects. To continue to work with the Dubuque Arboretum Association in providing a bigger and better "Dubuque Arboretum and Botanical Gardens". To continue the cooperative relationship with the Dubuque school system, particularly in the area of reciprocal use of facilities. Leisure Services/Park Administration -83- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.92 2.92 2.92 .03 .03 .03 .10 .10 .10 $169,608 $173,690 $183,862 18,026 17,339 18,157 1,847 $187,634 $192,876 $202,019 $187,634 $192,876 $202,019 $ 2,253 $ 511 $ 579 2.92 .03 .10 $200,208 20,489 $220,697 $220,697 $ 6O4 Leisure Services/Park Administration -84- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Forestry GOAL Improve the community environment and public safety by planting and maintaining trees on public property and along public rights-of-way. DESCRIPTION The Tree Trimming Activity provides for the maintenance and removal of all trees and brush on City streets and property, the reforestation of the tree cover within the city and assistance to citizens on the maintenance and care of trees. This Activity is staffed by one Forester, one Equipment Operator II, one Maintenance Worker, a seasonal Laborer (.50 FTE), and a seasonal Truck Driver (.50 FTE). SERVICE OBJECTIVES To provide a city-wide tree maintenance program by: a) b) c) d) e) f) g) maintaining awareness of any outbreak of tree diseases of major proportion in order to take preventive measures; tdmming a maximum of 800 trees; answering approximately 700 calls from citizens concerning trees throughout the city; removing dead trees and brush from hillsides during the winter months; removing 450 dead trees on streets, in parks, and on other City property; spraying, fertilizing, and cabling 40 trees; and removing 250 stumps, contracting for stump removal and trenching as necessary ($3,000). To maintain safe rights-of-way by tdmming and removing trees and brush blocking visibility. To maintain the tree cover in the city by advising citizens on the care of trees on their property and City property upon request. To promote safety and keep major streets accessible at all times by providing prompt emergency tree removal service related to storm damage in the evening and weekend hours. To provide for reforestation of the City by: a) replacing dead trees in City parks and other City-owned property; b) selecting and planting trees that are most resistant to disease; Leisure Services/Park Forestry -85- c) d) continuing the street tree policy and street tree program by replacing 125 street trees on an annual basis; and replacing dead or declining downtown trees on an annual basis. To assist with snow removal in the parking ramps, Town Clock Plaza and downtown City-owned property. To provide stock-piled, excess wood to the public, free of charge. To maintain the professional knowledge and skill leveI of the Forester by providing attendance at the Shade Tree Conference and other workshops to fulfill annual licensing requirements for certified pesticide applicators ($550). To maintain the efficiency of the forestry activity by providing the following replacements a) one tandum truck/log toader, $67,000. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 $161,593 $160,619 $174,111 $187,953 26,115 26,766 30,165 28,251 65,877 27,661 19,850 67,000 $253,585 $215,046 $224,126 $283,204 $253,585 $215,046 $224,126 $283,204 $ 18,965 $ 12,926 $ 23,673 $ 23,636 FY 200'1 FY 2002 FY 2003 FY- 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Trees removed* 339 708 450 450 450 Stump removals 170 180 200 200 200 Trees trimmed 745 840 800 800 800 Trees and shrubs p{anted in parks and other City property 75 300** 75 75 75 Trees planted, street tree program 112 92 125 125 100 Leisure Services/Park Forestry -86- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Tree calls 828 782 850 850 700 Approximate number of street trees Brush removal from hillsides, parks and roadways (days) Snow removal (days) 4,500 4,200 4,228 4,228 4,100 16 21.5 20 20 18 5 18 18 Thetmes mmoved are from ~me~,parks, Cityright-of-wayand prope~y. Sh~bsand gmssesatHa~estViewislands. Trees and shrubsatFlatlmn Park. 20 18 Leisure Services/Park Forestry -87- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Patrol GOAL Assist and guide users of park facilities, provide a sense of security and safe traffic flow in park areas and combat vandalism and other inappropriate uses of parks and recreation facilities. DESCRIPTION The Park Patrol Activity performs duties to keep the parks safe at all times for the citizens' enjoyment of leisure time activities and to provide information about the park system and assistance to park patrons. This Activity provides for control of youth problems in parks and curtailing of vandalism. Two full time Park Rangers charged partially to this Activity (1.08 FTE) and supplemented with a seasonal Ranger (.61 FTE) and seasonal Fee Collectors (1.09 FTE) comprise the secudty staff. Park Rangers are shown in the Park Maintenance Activity during the off-season. SERVICE OBJECTIVES To provide park users with a sense of secudty by: a) providing two full time Park Rangers three nights a week and one full time ranger four nights a week; b) providing three seasonal Park Rangers to assist the full time Rangers four nights (when one ranger is working) and day/night time coverage on the weekends; c) using radar to controt speeding ~n parks; d) making park areas safe by insuring vehicles are parked legally, providing strict traffic control, enforcing the park ordinance and concentrating on underage drinking and litter; creating an image that younger people can respect; e) concentrating on controlling vandalism by initiating an educational program through the news media and schools; f) educating the public regarding why certain regulations are necessary; g) opening and closing park gates for secudty purposes; and h) turning lights on and off throughout the park system. To assist park patrons with park reservations and the opening and closing of various park buildings. To maximize the use of available resources for enforcement functions by: a) assisting police upon request; b) taking part in police training programs; and c) continuing to use police for backup in park situations as necessary. Leisure Services/Park Park Patrol -88- 5. 6. 7. To reduce the amount of property taxes needed to support the park system by continuing to charge an entrance fee au Eagle Point Park. To oversee the fee collection process at Eagle Point Park. To upgrade the professional knowledge and skill level of the two Park Rangers by providing for their attendance at Police Department training sessions (40 hours each). To maintain efficiency of the park patrol efforts by providing the replacement of a radar gun. ($1,200) BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.08 1.08 1.08 1.08 1.72 1.72 1.72 1.72 $ 78,755 $ 81 987 $87.152 $93.159 1,485 3.191 3,478 4.375 23,192 20,529 1,200 $103.432 $105,717 $90,630 $98.734 $103,432 $105,717 $90,630 $98.734 $ 50,239 $ 49,040 $50,300 $50.700 PERFORMANCE MEASURES Number of arrests/citations Traffic* Speeding Miscellaneous traffic Violations Parking Violations Total Cdminal Miscellaneous criminal acts Training hours Police Department (2 Park Rangers) FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 17 11 20 20 20 10 26 10 30 30 130 72 125 75 75 157 109 155 125 125 I 7 20 10 10 80 40**~ 80 40 80 Leisure Services/Park Park Patrol -89- PERFORMANCE MEASURES Eagle Point Park user fee admission Cars daily Buses daily Vehicles w/season passes Total FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 41.226 40,735 41,300 41.300 41 000 215 162 215 215 200 15,000 11,985 15,000 15,000 15,000 58,441 52.882 56.515 56,515 56.200 Revenue generated from admission fee $42.299 $41,545 $42,375 $42,375 $42 000 Park season passes sold Nonresidents 16 14 15 15 15 Residents 413 374 415 415 400 Senior citizens 623 616 625 625 625 Low income 82 73 85 85 75 Total 1,134 1,091 1,140 1,140 1.115 Revenue generated from pass sales $7,940 $7.445 $7,925 $7.925 $7,700 Total revenue generated from park - entrance fees $50.239 $48,990 $50,300 $50300 $49.700 Park patron assists 64 66 100 100 75 Police Department assists** 54 27 70 70 50 Dispatched calls 298 349 300 300 300 Non-dispatched calls 118 169 200 200 175 Breakdown of calls by type: Offense, incident and damage reports 34 29 25 25 Tree calls 13 15 30 30 Other*** 290 286 300 300 3O 2O 3OO Revenue from scheduled traffic and parking violations not credited [o this division. ** Total includes standing by stalled vehicles, assisting in traffic control, locating vehicles and persons, until Police arrive, etc. *** Past figure based on an estimate of contact with the public. Present number if assists to patrons not logged in other categories. **** One park ranger at Police Academy. Leisure Services/Park Park Patrol -90- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Areas and Maintenance GOAL Develop and maintain a safe, clean, functional and attractive system of parks and recreation facilities to meet the passive and active leisure time needs for all residents and visitors. DESCRIPTION . The Park Areas and Maintenance Activity provides for the maintenance of 12 community parks comprising approximately 763 acres, 6 neighborhood parks comprising approximately 43 acres, 21 mini parks comprising 27 acres, 3.4 miles of median strips, 20 tennis courts. 3 ice rinks, 11 miles of roadway, 7.3 miles of sidewalk, grounds and extedor of the Ham House Museum, Allison-Henderson building, Comiskey building, Park Maintenance Headquarters' buildings the forestry building in Flora Park and 29 other miscellaneous areas. This Activity also provides for the maintenance and cleaning of 25 park shelters, 17 rest rooms and numerous other small buildings, as well as the repair and maintenance of over 262 units of playground apparatus, approximately 1,000 picnic tables and many other park amenities, such as barbecue grills, park benches, lights, fencing, horseshoe courts, drinking fountains, viewing towers etc. This Activity also assists with maintenance of the Richard J. Slattery Arts and Recreation Center. Bunker Hill building, McAleece Park and Recreation Complex, Veterans' Memodal disc golf course Town Clock Plaza and Flora and Nicholas J. Sutton swimming pools. Assistance with snow removal at the Iowa, Locust and Fifth Street Parking Ramps and Town Clock Plaza is also accomplished through this Activity. The Activity is staffed by 3.00 Foremen, 6.98 Maintenanceworkers, .92 Park Ranger, and 6.73 seasonal employees. SERVICE OBJECTIVES To continue to investigate organizational changes to improve effectiveness of park maintenance personnel. To provide a sufficient level of park maintenance during the active park season by: a) b) c) d) e) f) g) maintaining and cleaning areas and facilities on a weekly basis; checking and repairing playground equipment regularly; providing daily maintenance assistance, or as needed, at swimming pools, tennis courts and other recreational facilities; mowing Eagle Point, Flora, Murphy and Washington Parks on approximately weekly cycles during the height of the growing season: mowing all other areas at approximately twelve day intervals: cleaning shelters and rest rooms daily; providing refuse collection five times per week in Eagle Point, Flora and Murphy Parks, and three times per week in most other parks; Leisure Services/Park Park Areas and Maintenance -91- 2 h) J) k) m) n) maintaining all park roads and parking areas by patching holes, installing curbs, adding gravel, sweeping, etc.; renovating grounds by adding top soil, seeding, fertilizing and irrigating; painting and repairing existing shelters, rest rooms, other buildings, play apparatus, fences and other park amenities: continuing the autumn tree planting program on City-owned proper[y, on a limited basis, as trees are available; installing storm sewers for water runoff to Control erosion m park areas: installing curbs along park roadways to prevent soil erosion, provide better control of parking and eliminate the need to trim grass around guard posts; and providing backup and assistance to the Town Clock Plaza. To provide a sufficient level of service dudng the off-season by: a) flooding and maintaining three ice rinks on weekdays, excluding holidays; b) removing snow from 7.3 miles of walks, three ice rinks. Bunker Hill Road and parking lot and eight miscellaneous areas within one working day of snowfall: c) rebuilding and refurbishing equipment including approximately 200 tables, 60 benches, 30 signs, 250 garbage cans and 20 units of playground equipment; d) providing inspection and repair of mowing equipment and vehicles: e) refurbishing and reconstructing vadous items for playground equipment: f) cleaning of grounds such as litter pickup and raking of leaves in early spdng and fall; g) providing an average of three persons to help with propagation of flowers and plants; h) preparing park grounds and facilities for winter season and spring opening by draining and turning on water/sewage systems, park equipment storage and placement, and shutting off and restoring electrical services and signs; i) sawing and planing lumber from trees used to repair and construct new tables, benches and signs; j) repairing damages from heavy summer use and major vandalism; k) continuing to assist with snow removal from the parking ramps and Town Clock Plaza; I) installing new playground equipment; and m) installing safety surface under present playground equipment. To continue operation of the fishpond in Eagle Point Park as an attraction to citizens and tourists. To maintain the efficiency of park maintenance efforts by providing the following replacement equipment: a) one N-ton pickup w/plow $16,000 b) one front deck mower $12,000 c) two 36" walk behind mowers $ 4,400 d) fifty picnic tables $ 3.750 e) five 20" tdm mowers $ 2,500 f) four line tdmmers $ 1.000 To maintain Miller-Riverview Park (twenty acres) for picnic andcamping use by providing tables, rest rooms, trash cans, security lights and small general repairs to the park. Leisure Services/Park Park Areas and Maintenance -92- To maintain the professional knowledge and skill level of three Foremen by providing for attendance at selected workshops dealing with requirements for annual certified applicators license ($200). To continue and expand the Adopt-a-Parkland program for City streets, right-of-way, steps and park areas. The funding provides bags, vests, tools and signage for the program. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General General Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9.97 10.97 10.66 10.66 7.49 $7.49 7.49 7.49 $590,506 $632,251 $646,133 $697.220 145,526 162,768 138,781 156,497 41,512 114,124 61,650 39,650 $777,544 $909,143 $846,564 $888556 $771,604 $904,319 $838.187 5,939 4,752 8,377 $777,544 $909,143 $846,564 $ 82,342 $102,697 $111,735 $893.367 $893,367 $1191138 PERFORMANCE MEASURES Pavilion reservations Eagle Point Park Murphy Park Flora Park Washington Park Gazebo Washington Park Jackson Park Total reservations People served Estimated people using parks Eagle Point Park Flora Park Murphy Park All other parks FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 839 739 800 800 800 226 197 225 225 225 147 147 150 150 150 26 23 25 25 25 4 1 5 5 5 0 2 0 q 2 1,242 1,163 1.205 1,205 1,207 88,000 86,000 86.000 86.000 88.000 225,000 225,000 225 000 225,000 225.000 215,000 225,000 225.000 225,000 225,000 100,000 105,000 105,000 105,000 105,000 250,000 280,000 280,000 280,000 280,000 Leisure Services/Park Park Areas and Maintenance -93- PERFORMANCE MEASURES Miller-Riverview Park campsite rentals Buildings maintained Pavilions Rest rooms Concession stands Other buildings Swimming pools Tennis courts Number of community parks Acres comprising community parks Number of neighborhood parks Acres comprising neighborhood parks Number of mini parks Acres comprising mini parks Other areas maintained Miles of median stnps Miles of sidewalks Mites of roadways Rubbish F~ickup in parks (tons) Number of pieces of play equipment Picnic tables maintained Ice rinks maintained Ice rinks open, days Property leased to others: FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.681 1.987 2.750 2.750 2.750 25 25 25 25 25 17 17 17 17 17 4 4 4 4 4 21 21 21 21 22 2 2 2 2 2 20 20 20 20 20 9 9 9 9 9 703 703 703 703 703 7 7 7 7 7 43 43 43 43 43 20 20 20 20 21' 28.2 29 28.2 28.2 29 40 40 40 40 40 3.4 3.4 3.4 3.4 3.4 7.3 7.3 7.3 7.3 7.3 11 11 11 11 11 180 180 180 180 180 280 280 280 280 280 1.000 1,000 1,000 1.000 1 000 3 3 3 3 3 60 0 43 43 43 Leisure Services/Park Park Areas and Maintenance -94- PERFORMANCE MEASURES Four Mounds Park E.B. Lyons Nature Center Ham House Slattery Center Marshall Park Storybook Children's Zoo Farm land FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D * addition of Harvest View Park Leisure Services/Park Park Areas and Maintenance -95- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Port of Dubuque Maintenance GOAL Provide attractive settings at the Port of Dubuque area. DESCRIPTION This Activity provides for turf maintenance, tree maintenance, trash collection, flower bed and planter maintenance and snow removal This activity provides the services in the following areas of the Port of Dubuque: Ice Harbor Park, West-end land, 5th and Bell Streets, Portside Building Plaza and city-owned areas. SERVICE OBJECTIVES To provide a high level of maintenance in the Port of Dubuque. To maintain the physical aspect of the area by: a) mowing on a seven day cycle; b) edging and trimming on every second mowing; c) grass clippings removed from sidewalk each mowing; d) all grass areas will be chemically treated as needed: e) all grass areas will be fertilized twice a year; f) provides for tree maintenance on public right-of-way or city property; g) trash will be removed daily from Ice Harbor Park littei' pickup on open spaces and along streets on Monday and Fdday; and h) flower beds and planters in these areas will be maintained. Snow removal, areas included are Riverwalk. Rivers Edge Plaza, Amphitheater, Ice Harbor Park, West-end Road sidewalk, Brewery and Portside Building: a) Portside Building Plaza Dudng working hours of 7:00 a.m. to 3:00 p.m., begin plowing when snow stops or after one-inch accumulation. Apply de-icer as necessary. When walks are cleared, snow piles will be removed. After hours, weekends and holidays, begin plowing after snow stops or after two-inch accumulation. Apply de-icer as needed. b) Snow removed from all other areas Removal will be done after snow is plowed from the parking ramps with rubber- edge plow. No de-icer will be used. (No Performance Measures at this time.) Leisure Services/Park Port of Dubuque Maintenance -96- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Four Mounds Maintenance GOAL The City=s lease with Four Mounds Foundation requires the foundation [o provide insurance. This Activity allows the foundation to reimburse the City. DESCRIPTION This Activity provides for reimbursement of insurance costs. SERVICE OBJECTIVES To provide insurance for the Four Mounds property. FY 200'1 FY 2002 FY 2003 BUDGET SUMMARY ACTUAL ACTUAL BUDGET Expenditure Summary Supplies and Services $720 $839 $750 Funding Summary General $720 $839 $750 Revenue Generated $967 $839 $750 FY 2003 FY 2004 REVISED RECOM'D $1,000 $1.000 $1,000 Leisure Services/Park Four Mounds Maintenance -97- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Equipment Maintenance GOAL Provide and maintain equipment and vehicles in such condition that repair costs are kept to a minimum and equipment and vehicle requirements of the Park Division are met. DESCRIPTION This Activity covers the maintenance of 88 mowing units, small snow removal equipment and trucksters, 24 vehicles and trucks, and 72 various equipment units. These units are maintained at the Park Garage and services include tune-ups, major overhauls :)n all mowing units, minor repairs to vehicles and trucks and preventative maintenance practices. It also includes all gas and oil changes as needed. This Activity is staffed by a Lead Mechanic and Mechanic (.46 FTE). SERVICE OBJECTIVES To maintain all park equipment and vehicles in good operating conditioning, reduce breakdowns and keep costs to a minimum by: a) b) c) d) e) educating drivers and operators in proper maintenance and use of equipment; providing preventative maintenance on all equipment through daily inspections and complete overhauls during the off-season; keeping maintenance records on all vehicles and equipment: selecting and purchasing new equipment and vehictes suited to the particular work to be performed; and keeping records of supplies at Park Maintenance Headquarters. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 1.46 1.46 1.46 $ 68,492 $ 69.997 $ 74.596 85,247 63,028 77,266 $153,739 $133,025 $151,862 $153.739 $133,025 $151,862 FY 2003 REVISED FY 2004 RECOM'D 1.46 $ 80.860 70,663 $151,523 $151.523 Leisure Services/Park Park Equipment Maintenance -98- PERFORMANCE MEASURES Mowing units maintained Out-front dding mowers Tractor mowers 36-inch walk-behind mowers Rotary mowers Line trimmers Gas hedge tdmmers Garden tractor mowedroto tiller snow blower Snow blowers Leaf mulcher/vacuum Truckster FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 10 11* 11' 11' 11 2 2 2 2 2 10 10 10 10 10 36 36 36 36 36 16 16 16 16 16 2 2 2 2 2 I I 1 1 1 5 5 5 5 5 4 4 4 4 4 4 4 4 4 4 Vehicle and truck Maintenance Tractors/loaders 2 2 2 2 2 Jeeps 4 4 4 4 4 Rubbish truck I 1 1 1 1 One-ton dump trucks 4 4 4 4 4 Van I 1 1 1 1 Pickup trucks 6 6 6 6 6 Five-ton dump trucks 2 2 2 2 2 High ranger 1 1 1 1 1 Log loader I 1 1 1 1 Patrol cars 2 2 2 2 2 Other equipment units Trailers, pumps, tillers, leaf blowers, generator 70 72 72** 72** 72 Additional mower at McAleece Complex. Fiscal Year 2002 improvement Additional power auger Park Areas and trailer for Forestry, F'iscal Year 2002 improvement Leisure Services/Park Park Equipment Maintenance -99- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Downtown Maintenance GOAL Provide an attractive central business district for the use and enjoyment of [he public and for enhancement of the development of the downtown area by maintaining the area and Town Clock. DESCRIPTION This Activity provides for the maintenance of the area of Main Street from 9th to 5th streets. 8th Street, 7th Street, and 6th Street from Locust to Iowa streets, and the grass medians on Iowa Street. SERVICE OBJECTIVES To encourage and assist in the uses of Main Street area that are beneficial to the community, along with working together with Main Street. Ltd. To maintain the physical aspects of the area by: a) b) c) d) e) f) g) h) mowing on a seven day cycle: providing for weed control and fertilization in the spring and fall; providing tree maintenance on public right-of-way or City property; litter pickup on Monday and Friday, trash removal on Monday, Wednesday and Friday; chairs and tables straightened, morning and afternoon, daily cleaned on Tuesday and Thursday; sidewalks and plaza area swept on Monday and Friday, cleaned with hose when necessary; sidewalks and plaza area wilt be chemically sealed every two years; and maintaining and watering flowerbeds and planters as needed. Snow removal: During working hours, clean stairs after snow stops or one-inch accumulation. Begin plowing sidewalks when snow stops or after two-inches. Apply de-icer as necessary. When above is completed, clear and de-ice crosswalks If overnight snowfall totals three or more inches, two workers report at 5:00 a.m. On weekends and holidays, one worker reports at 6:00 a.m. to open walkways, stairs and de-ice: two workers report if three or more inches accumulate. Water and electrical: a) maintain the water system including winterizing; and Leisure Services/Park Downtown Maintenance -100- b) maintain the plaza electrical system. (Operations and Maintenance maintains street lighting) BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 $44,752 $45.015 $48,942 $52.975 7,186 9.475 8,292 9,143 $51,938 $54.490 $57.234 $62,118 $51,938 $54,490 $57.234 $62 118 $ 370 $ 790 $ 790 $ 2590 PERFORMANCE MEASURES Maintain linear feet of sidewalk sweep, snow removal and seal flower planters tree in grates light fixtures (old Plaza area) larger areas mowed small areas mowed trash receptacles tables/chairs maintained ash tray Benches FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D N/A N/A N/A 4,150 4,150 20 20 25 25 34 34 2 2 4 4 19 19 40/160 40/160 8 8 15 15 Leisure Services/Park Downtown Maintenance -101- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Greenhouse GOAL Enhance the environment of the city by planting and maintaining flowers, shrubs, and trees in various locations. DESCRIPTION The Greenhouse Activity includes the annual operation of the City greenhouse for the purpose of propagation, planting and maintenance of trees, plants and flowers for use in all parks, around City buildings, Downtown Maintenance, turnarounds, diverters median strips and various other locations throughout the city. It also provides for the maintenance of the greenhouse structure and heating for several 'other buildings. The greenhouse is a five-building complex including a garage, potting and growing area and maintenance buildinas located at 2241 Lincoln Avenue. This Activity is staffed by a Gardener and .48 FTE seasonal Laborer. SERVICE OBJECTIVES To provide a pleasant and attractive environment in selected City parks and other public areas by: a) propagating approximately 70~000 flowers to be planted in 90 flower beds around the city; b) investigating the planting of more perennials, shrubs, etc.: c) preparing flower beds throughout the city in fall and spring by using new soil. compost, fertilizer, peat moss, etc., as time allows; d) providing care of new seedlings on a five day work week basis with limited care on weekends and holidays; e) providing occasional weekend and holiday checks of the furnace/boiler system during the winter months; and f) providing selective and limited weeding and watering care of [he various flower beds. 2. To provide greenhouse maintenance by repairing the broken lexon cover. To stdve for constant improvement in the quality of plants by: a) utilizing selective purchasing and up-to-date propagation methods; b) experimenting with new varieties as they are introducea; and c) working with the Dubuque Arboretum Association, Tri-State Garden Club and other interested groups to determine the best varieties for and methods of planting; and working with volunteer groups willing to assist staff in the planting and maintaining of flowerbeds. Leisure Services/Park Greenhouse -102- To improve the appearance of the downtown area by maintaining 300 street trees planted in the area. To assist the Downtown Maintenance effort by: a) maintaining 20 flower and shrub planters; and b) renovating the planters as needed. To provide annual flowers to landscape the grounds of various City facilities. To upgrade the professional knowledge and skill level of the Gardener by providing for attendance at selected workshops to fulfill licensing requirements for certified pesticide applicators ($160). BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 .48 .48 .48 .48 $54,108 $63.843 $58013 $62,602 25,071 13,930 24,452 16.672 500 $79,180 $77,773 $82.965 $79,274 $79,180 $77.773 $82,965 $79274 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Annuals grown and planted 65,000 70,000 70,000 70.000 70,000 Perennial plants maintained 1,400 1,750* 1,400 1.400 1.750* Perennial beds, freeway 8 8 8 8 8 Annual flower beds planted and maintained 104 104 104 104 104 Peony beds maintained 54 54 54 54 54 Downtown trees maintained 300 300 300 300 300 * Harvest View islands and Fiat Iron Park. Leisure Services/Park Greenhouse -103- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Technology Park Maintenance GOAL Provide an attractive park-like setting at Dubuque Technology Park by maintaining the grass, shrubs, trees, ponds, and nature trail. DESCRIPTION This Activity provides for maintehance of the City-owned land at Dubuque Technology Park. which includes the unsold lots, Granger Creek Nature Trail, two retention ponds, the two entrances to the park, and the area along Highway 151/61. This Activity is staffed by two Maintenanceworkers (.45 FTE) and two seasonal workers (. 10 FTE). SERVICE OBJECTIVES To provide a pleasant and attractive environment in the Technology Park by: a) mowing the high use and highly visible areas weekly and the unsold lots four b) c) d) e) times per year; trimming around trees, poles, et cetera as needed; trimming and watering shrubs and trees as needect; developing the Granger Creek Nature Trail; and maintaining the two ponds. 2. To administer the Maintenance and Management Plan for the park. BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Revenue Generated .29 .29 45 .10 .10 .10 $11,018 $12,209 $22,522 549 10,740 7,767 $11,567 $22,949 $30.289 $11,567 $22,949 $30.289 $ 4,627 $ 6.232 .45 .10 $24.639 7,953 $32,592 $32,592 $ 6,883 Leisure Services/Park Technology Park Maintenance -104- PROGRAM: Human Development DEPARTMENT/DIVISION: Leisure Services/Park ACTIVITY: Industrial Center West Maintenance GOAL Provide an attractive, park-like setting at the Dubuque Industrial Center West by maintaining the grass, shrubs, trees, ponds, and City-owned property. DESCRIPTION This Activity provides for maintenance of the City-owned areas at the Dubuque Industrial Center West, which includes unsold lots, two ponds, entrances to the park. and the area along Seippel Road. This Activity is staffed by two Maintenanceworkers (.35 FTE) and two seasonal workers (.05 FTE). SERVICE OBJECTIVES To provide a pleasant and attractive environment in the Dubuque Industrial Center West by: a) b) c) d) e) mowing the high use and highly visible areas weekly and the unsold lots four times per year; trimming around trees, poles, et cetera as needed: trimming and watering shrubs and trees as needed; maintaining the two ponds; and constructing and maintaining one fishing pier. 2. To administer the Maintenance and Management Plan for the park. BUDGET SUMMARY PersOnnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Revenue Generated Leisure Services/Park FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .20 .20 .35 35 .05 .05 .05 .05 $5,440 $6,036 $16.906 $18.562 221 2,397 8,081 8,347 $5,661 $8,433 $24,987 $26.909 $5,661 $8,433 -105- $24,987 $26.909 $ 6,386 $ 4,958 IndustrialCenterWest Maintenance PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park E.B. Lyons Peony Fund GOAL This activity provides for distribution of funds from E.B. Lyons Peony Fund. DESCRIPTION This Activity provides maintenance ofthe City's peony beds. Plant material, fertilizer, weed control matedal and small tools are purchased with funds from the Lyons Peony Trust SERVICE OBJECTIVES To provide for replanting and maintenance supplies for peony beds. BUDGET SUMMARY' Expenditure Summary Supplies and Services Funding Summary - Lyons Trust Fund Revenue Generated FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET $1,854 $1,943 $2,000 $1,854 $1,943 $2,000 $5,584 $1,753 $2,000 FY 2OO3 FY 2OO4 REVISED RECOM'D $2,000 $2,000 $2.000 Leisure Services/Park E.B. Lyons Peony Fund -106- o -]07- PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 30 - Park DJ. vision FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 62240 010 62310 010 62320 010 62340 010 62360 010 62411 010 62412 010 62414 0]0 62418 010 62421 010 62431 010 62432 010 62441 010 62442 010 62443 010 62511 010 62521 010 62522 010 62528 010 62611 010 62614 010 62615 010 62635 010 62664 010 626'71 830 62671 010 62692 010 62731 590 62731 0!0 62732 010 62747 010 62761 TOTAL REFUNDS TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP EDUCATION & TRAINING UTILITY EXP-ELECTRICITY UTILITY EXP-GAS UTILITY EXP-FUEL OIL UTILITY EXP-REFUSE TELEPHONE PROPERTY MAINTENANCE PROPERTY MAINT INSURED INSURANCE, PROPERTY BOILER INSURANCE GENERAL LIABILITY INS FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. VEHICLE MAINT., ACCIDENT MOTOR VEH. MAINT. OUTSOUR MACH/EQUIP MAINTENANCE EQUIP MAINT CONTRACT MACH/EQUIP MAINT. OUTSOUR TURF CHEMICALS LICENSE FEES MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES LANDFILL FEES MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES TEMP HELP\CONTRACT SERV. MACH/EQUIPMENT RENTAL PAY TO OTHER AGENCY Supplies and Services 47 658 407 338 1,397 25,265 30,738 722 6,239 46,165 2,771 9,541 768 14,590 28,468 15,712 14,~95 24,591 2,136 4,859 120 50,512 1,854 2,344 12,714 14 2,983 353 312,000 FY 2002 ACTUAL -8 ].,495 314 2,141 25,781 14,729 781 5,800 61,634 4,880 9,395 768 18,441 23,216 10,854 3,637 6,917 25,385 2,136 133 907 15 60,050 1,943 3,014 12,200 1,141 2,053 27 312,417 FY 2003 BUDGET 1,600 350 444 2,160 26,656 27,247 3,000 750 4,].02 41,900 10,064 768 18,600 31,905 13,697 7,019 28,392 2,136 1,602 100 61,177 2,000 2,500 11,550 2,940 319,189 FY 2004 RECOMMENDED 1,700 350 355 2,200 29,646 16,907 3,000 800 5,400 42,900 12,925 883 25,352 28,093 12,602 7,258 28,9].1 2,136 1,200 3,000 100 63,199 2,000 3,500 11,750 3,480 325,390 010 71].25 MINICOMPUTER 1,625 010 71310 AUTO/JEEP REPLACEMENT 15,000 PROGRAM - 2 - HUMAN DEVELOPMENT CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 30 - Park Division FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET OhO 7~311 PATROL CARS REPLACEMENT 22,110 19,364 010 71312 VAN/PICKUP/WAG REPL 624 18,000 010 71314 TRUCK-REPLACEMENT 43,125 82,115 18,000 0~0 71328 TRAILERS, 2,125 010 71329 VEHICLE ACCESSORIES 3,036 0]0 71415 SAWS 752 950 1,850 0]0 7].421 HIGH PRESSURE SPRAY 3,739 010 71511 PUMPS 500 010 71521 REFRIGERATOR 2,962 5,999 6,000 010 71611 MOWING EQUIPMENT 30,879 43,293 16,400 010 716].3 TRIMMERS 240 790 1,000 010 71614 TREE MAINT EQUIPMENT 22,000 010 71616 SNOW BLOWER 1,500 TOTAL Machinery and Equipment 125,807 159,920 78,250 1,082 010 72212 RADAR SPEED DETECTOR 010 72213 BODY ARMOR 010 72216 9 MM PISTOLS 010 72410 PAGER/RADIO EQUIPMENT 010 72418 TELEPHONE SYSTEM 010 727]0 PICNIC TABLES TOTAL Machinery and Equipmen~ 825 35O 222 2,854 4,250 3~ 692 4,773 3,750 3,750 FY 2004 RECOMMENDED 16,000 18,900 1,000 67,000 102,900 1,200 3,750 4,950 TOTAL DEP/DIV: Park Division 1,626~853 1,722,235 1,713,426 1,851,418 CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT FUND - 010 GENERAL FUND PROGRAM--LEISURE SERVICES ACT. ACCT ......... TITLE ......... 30100 42330 30100 52357 30100 52363 30100 52364 30100 52372 30100 52374 30100 53202 30100 53302 30100 54302 30220 45311 30220 45313 30220 53202 30220 53302 1_.,30220 543O2 ~z~30300 44571 30300 44572 30300 53302 3O4OO 4457O 30400 45311 30400 52323 30400 52351 30400 52390 30400 52401 30400 52403 30400 52405 30400 53202 30400 53302 30400 54201 30400 54301 30400 54302 30400 54303 30410 54201 3O43O 44570 30430 53202 TREE TRIMMTNG PERMITS DUB.ARBORETUMq~EASE FOUR MOUNDS LEASE HAM HOUSE LEASE LEASE,TRI-STATE MODEL AIR LEASE, CHILDREN'S ZOO PRIVATE PARTICIPANT MISCELLANEOUS REVENUE DAMAGE CLAIMS SPECIALIZED SERVICES EQUIP MA1NT-SNOW REMOVAL PRIVATE PARTICIPANT MISCELLANEOUS REVENUE DAMAGE CLAIMS PARK ENTRANCE FEES PARK SEASON PASSES MISCELLANEOUS REVENUE PAVILION FEES SPECIALIZED SERVICES FARM LAND RENT CAMPING FEES LEASE, PROPERTY VENDING MACH COMMISSION RENTS & CONCESSIONS VIEWING TOWER COMMSSION PRIVATE PARTICIPANT MISCELLANEOUS REVENUE REFUNDS INSURANCE CLAIMS DAMAGE CLAIMS REIMBURSEMENTS-GENERAL REFUNDS PAVILION FEES PRIVATE PARTICIPANT PARK DIVISION FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 175 200 175 200 200 ll 1 1 1 1 1 1 1 1 1 300 300 300 300 300 1 1 1 25 40 100 100 1,713 11,866 3,279 12,934 12,934 5,942 6,087 6,239 6,239 762 1,125 2,500 1,500 2,000 100 13,710 6,426 1,500 2,000 395 2,435 2,000 422299 41,555 42,375 42,000 42,000 7,940 7,445 7,925 7,700 7,700 40 1,000 1,000 49.345 52,209 49,000 52,000 52,000 10,584 5,170 5,170 5,170 5,170 5,170 23,148 18.795 29,100 29,100 29,100 9,600 9,888 9,888 10,184 997 2,400 2,000 2,000 1.230 937 1,200 1,200 1,200 2,576 2.140 2,600 2,400 2,400 100 2,360 500 1,500 1,500 195 683 500 1,100 1,]00 458 381 500 400 400 2,825 2,000 2,500 2,500 1.849 500 1,000 1,000 121 967 919 750 919 250 60 790 790 790 1,000 2,590 FUND - 010 GENERAL FUND PROGRAM--LEISURE SERVICES ACT. ACCT ......... TITLE ......... 30430 53302 30520 53202 30530 53202 010016 53202 010199 53202 010287 43109 010287 43449 010287 54202 010395 43109 010403 54202 010658 54202 010660 54202 010671 43400 I-,010671 53202 --?'010706 52505 0107O6 54303 010746 43449 010916 53202 MISCELLANEOUS REVENUE PRIVATE PARTICIPANT PRIVATE PARTICIPANT PRIVATE PARTICIPANT PRIVATE PARTICIPANT ISTEA GRANT STATE HIGHWAY ASSISTANCE SALES TAX REFUNDS ISTEA GRANT SALES TAX REFUNDS SALES TAX REFUNDS SALES TAX REFUNDS STATE GRANTS PRIVATE PARTICIPANT SALVAGE SALES REIMBURSEMENTS-GENERAL STATE HIGHWAY ASSISTANCE PRIVATE PARTICIPANT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT PARK DIVISION FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM, 60 100,000 795 371 8,164 4,627 6,232 6,232 6,883 6,386 6,386 4,958 53,400 53,500 145,000 1,525 170,100 3,183 49,578 750 55 500 585,422 123,548 457,000 123,548 TOTAL PARK DIVISION 264,467 222,348 245,468 1,554,084 510,105 FUND PRGRAM ACT. 30590 TOTAL TOTAL 830 LYONS PEONY TRUST ACCT ......... TITLE ......... 52110 INVESTMENT EARNINGS Park Di ision LYONS PEONY TRUST FUND CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 5,584 1,753 2,000 2,000 2,000 5,584 1,753 2,000 2,000 2,000 5,584 1,753 2,000 2,000 2,000 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 30 PARK FD JC 61010 Full WP-GR JOB CLASS Time Employee Expense FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 010 3375 GE-41 LEISURE SERVICES MANAGER 0.52 36,369 0.52 38,672 0.52 41,966 010 3150 GE-36 PARK DIVISION MANAGER 1.00 54,751 1.00 56,872 1.00 61,782 010 0200 GE-26 LEAD SECRETARY 0.40 13,438 0.40 14,050 0.40 14,150 O10 0225 GE-24 SECRETARY 1.O0 30,816 1.O0 31,856 1.00 32,769 010 1575 GD-11 FORESTER 1.00 36,861 1.00 39,109 1.00 41,155 010 2655 GD-11 FOREMAN 3.00 110,937 3.00 117,703 3.00 123,943 010 7250 GD-11 LEAD MECHANIC 1.OO 37,215 1.00 39,485 1.00 41,551 010 2525 GD-10 MECHANIC 0.46 16,037 0.46 16,997 0.46 18,066 010 2300 GD-08 EQUIPMENT OPERATOR II 1.00 33,733 1.00 35,867 1.00 38,018 010 1550 GD-06 GARDENER 1.00 32,969 1.OO 34,971 1.OO 36,914 010 1600 GD-O6 PARK RANGER 2.00 66,530 2.00 71,686 2.00 75,401 010 2205 GD-06 MAINTENANCEWORKER 9.54 317,892 9.54 319,657 9.54 337,637 TOTAL FULL TIME EMPLOYEES 21.92 787,548 21.92 816,925 21.92 863,352 61020 Part Time Employee Expense 010 0892 NA-03 LABORER-PART-TIME-RECR, TOTAL PART TIME EMPLOYEES C O3 485 0.03 513 0.03 538 0.03 485 0.03 513 0.03 538 30 PARK CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT FD JC WP-GR JOB CLASS 61030 Seasonal Employee Expense 010 1479 010 355O 010 010 O896 590 0896 010 1605 010 3425 FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET NA-26 TRUCK DRIVER 1.10 NA-14 RECREATION LEADER 0.10 NA-01 LABORER-PARK-SEASONAL 5.94 NA-11 LABORER-PARK-AIRPORT-SEASONAL 1.54 NA-11 LABORER-PARK-AIRPORT-SEASONAL 0.54 NA-11 RANGER 0.63 NA-11 PARK FEE COLLECTOR 1.09 TOTAL SEASONAL EMPLOYEES 10.94 32.89 TOTAL PARK DIVISION 21,744 1.10 22,977 1.10 24,116 1,449 0.10 1,532 0.10 1,606 88,403 5.94 93,471 5.94 93,202 20,896 1.54 26,616 2.08 35,986 7,959 0.54 8,377 12,472 0.63 13,179 0.63 13,807 14,972 1.09 15,825 1.09 16,588 167,895 10.94 181,977 10.94 185,305 955,928 32.89 999,415 32.89 1,049,195 Economic Development PROGRAM: DEPARTMENT/DIVISION: RESPONSIBILITY: Facilities and Environment Economic Development William Baum Economic. Development Director HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: Histodc Preservation Activity Staff reviews federally funded projects in accordance with the Federal Government Section 106 requirements. Rehabilitation and renovation loans provided by the Department assisted in preserving the following historic properties: Town Clock Building; Bdcktown; Grand Opera House; Henry Stout Place; Pepper Sprout; the Fischer Company office and the McCoy building. Economic Development Activity Downtown development activities included $1,043,000 in loans to support the following projects: The Iowa Inn redevelopment effort $220,000, Cottingham and Butler's restoration of the Town Clock Building $300,000, Cooper Development reuse of the former Cooper Wagon Works Building $300,000, Clark Wolff's Pepper Sprout restaurant (former Monte Carlo restaurant building) project $150,000; and continued restoration of the Grand Opera House $73,000. The City loans will leverage over $8.9 million in investment in downtown. Facade grants of $10,000 each were given to the Fischer Company and Rob McCoy. Completed construction of Kerper Boulevard Industrial Park, a 45-acre industrial park on Kerper Boulevard north of the freeway. Completed construction of Chavenelle Road and ail utilities west of Seippel Road. The department completed an application for RISE funding from IDOT to assist in paying for the street. A grant of $197,500 was provided in December 2001. New signage for the Dubuque Industrial Center West was installed at the entrance to the industrial park. Completed land sale agreements with the following: Ruscilli/McGraw-Hitl for 23 acres, Interstate Power Company for 17 acres and Giese for 5 acres at Dubuque Industrial Center West. Continued to support riverfront development projects, including acquisition of the Dubuque Star Brewery building, grain storage lots owned by Peavey Company, Dubuque Hardwoods property, Mississippi Valley Truck Center/Miller Logging property, and master planning for Port of Dubuque. Negotiations continue for the acquisition of the Adams Company. Completed Memorandums of Understanding with DB&T/Heartland Financial and Quebecor. -116- Completed TIF Economic Development Grants to the following companies providing new jobs: McGraw-Hill, 10 new jobs, 100 retained jobs; DB&T/Hear[land, 45 new jobs; Giese Manufacturing, 10 new jobs, 31 retained jobs; Quebecor, 106 new jobs. City received $1,184,000 Public Infrastructure Assistance Grant from the State, which allowed the City to commit a $692,000 forgivable loan to Eagle Window & Door. Provided cooper Development an additional $97,000 loan from the City's CDBG Commercial/Industrial loan program to complete the Bdcktown project. Completed a new Urban Renewal District Plan for Quebecor District and amendments to the Ice Harbor and Downtown Dubuque Urban Renewal Plans. $2,000,000 EDA Grant received to assist moving the Adams Company to the Dubuque ~ndustrial Center West. Received $200,000 EPA Brownfields Assessment Demonstration Pilot Program grant to assess environmental problems in the Por[ of Dubuque. RFQ issued for environmental consultant to manage the grant. Enterprise Zone contracts completed for Cottingham & Butler, Quebecor and DB&T/Hear[land Financial. Historic Tax Rebate Program created and approved for Cottingham & Butler project. RFQ and RFP issued for the former Dubuque Star Brewery. Negotiations underway with the Alexander Company. -117- FUTURE INITIATIVES FOR FISCAL YEARS 2002 AND 2003: Continue implementation of the revitalization ptan for the Old Main area in collaboration with property owners and Dubuque Main Street, Ltd. Continue focus on appropriate financial incentives to support overall economic development strategy. Continue rehabilitation of buildings in the Downtown Urban Renewal area using the Downtown Rehabilitation Loan Program and Fa(;ade Grant Program. Continue riverfront redevelopment efforts, including land acquisition, land use planning, marketing, economic feasibility analysis and development standards. Continue planning and design work for the expansion of the Dubuque Industrial Center West eastedy to include the former Bergfeld property. Telecommunication Strategy: The department is part of a team issuing an RFP for a consultant study to review City options in providing universal telecommunications services to Dubuque businesses and citizens. Washington D.C. Initiatives: Continue ongoing effort to become more aggressive in the pursuit of federal resources. Brownfields Initiative: Manage the EPA $200,000 Brownfields Assessment Demonstration Pilot program and submit application for $200,000 clean up grant. -118- ECONOMIC DEVELOPMENT DEPARTMENT Budget Highlights FY 2003 FY 2004 Dollar Adopted Recommended Change Employee Expense Supplies and Services Machinery and Equipment Subtotal Debt Service Totat $ 212,206 $ 224,927 $ 12.721 401,471 380,060 (21,411) 1.200 10.300 9.100 $ 614,877 $ 615,287 $ 410 1,427,561 1.705,229 277.668 $ 2,042,438 $ 2,320,516 $ 278.078 Charges by Fund TIF/UDAG Charges Block Grant Charges Parking Fund Reimbursement Property Tax Support Percent Increase (Decrease) 1,768,044 2,021,694 253.650 110,288 123,704 13,416 17,130 17.130 146,976 $ 157.988 $ 11.012 7.5% Significant Line Items 1. The personnel complement reflects no changes from the current fiscal year. The debt service figure includes $684,342 for the final land payment on the Bergfeld property, $266,667 for the final payment on the Interstate Power loan, $128 087 for the Advanced Data Comm. TIF revenue bond debt, $58.000 for Cartegraph TIF revenue bond debt, $489,285 for the Eagle Window TIF revenue bond issue and $78,848 for Downtown TIF backed G.O. issue for the plaza. Payments to Other Agencies provide for TIF backed economic development grants to Precision Tool ($10,797), Thompson ($19,856), Mordson Brothers ($30,344) and Cigna ($255,468). 4. Property Insurance of $3,450 is budgeted for the Brewery property. 5. Contract Administrative Charges of $3,400 are for the bank loan processing fees. Equipment at the maintenance level includes a replacement computers charged 80% to CDBG funds and 20% General Fund ($7,600). Cabinets for the office have also been split between funds ($2,700). -119- PROGRAM/DEPT PROJECT DESCRIPTION City of Dubuque Recommended Capital Improvement Program Sui~mary Fiscal Year 2004-2008 SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE Economic Development CDBG Economic Development Loan Program Downtown Rehabilitation Loan Prog Acquisition of Propedies, Relocations of Businesses in Port of Dubuque Brewery Redevelopmenl Demolition of Building at 301 Iowa Job Creation/Loans and Grants Prog Econ Der Loan Repay/ CDBG Grant Downtown TIF Funds/ Loan Repayments EDA Funds/DRN General Fund CDBG/UDAG Loan/ DRA Distribution-Loan/ TIF Backed Go Bonds DRA Distribution UDG Repayments Commercial/Industrial Building Rehab CDBG Pod of Dubuque - Development General Fund Standards Implementation Assistance Industrial Site Developmenl-Bergfeld RISE Grant/General Fd/ DICW and Chavanelle Rd Ext DRA Distribution $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 3,735,000 $ - $ - $ - $ 1,987,150 $ 1,750,000 $ - $ - $ - $ $ 35,000$ - $ - $ - $ $ 50,000 $ 50,000 $ - $ - $ $ t00,000 $ - $ 85,000$ - $ $ - $ 50,000 $ 50,000 $ 50,000 $ $ - $ 520,000 $ 4,200,000 $ 1,000,000 $ $ 500,000 397 $ 500,000 398 $ 5,722,150 399 $ 1,750,000 400 $ 35,000 401 $ 100,000 402 50,000 $ 235,000 403 50,000 $ 200,000 404 $ 5,720,000 405 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development Economic Development GOAL Foster a healthy local economy that generates income and employment oppor[unities and a strong tax base to improve the community's overall quality of life. DESCRIPTION This activity is responsible for formulating and implementing a local economic development strategy which retains and creates jobs, enhances the tax base, stabilizes the local economic base and encourages economic self-sufficiency, working primarily in the areas of downtown, riverfront and industrial park development. This activity supports the City's Enterprise Zone Commission. This activity is staffed by the Economic Development Director, an Associate Planner and a Secretary. SERVICE OBJECTIVES To provide effective planning support for economic development by: a) formulating and updating a local economic development strategy plan consistent with the community-based planning process; b) establishing and maintaining a database for economic development; and c) maintaining membership in economic development professional organizations to obtain information relative to current economic development practices. To provide assistance to businesses seeking to expand or relocate in the City by: a) analyzing and packaging business development projects subject to City Council approval; b) applying for financial assistance from appropriate state and federal programs; c) providing assistance in understanding and complying with City regulations; d) making referrals to other resources both within and outside of the City; and e) maintaining formal application materials to distribute to businesses and industries interested in seeking financial assistance. To support the retention and growth of existing firms by responding to Greater Dubuque Development Corporation's Info Action Reporting systems and by responding to problems and opportunities which are identified. To enhance access for unemployed and underemployed residents to job opportunities created through the City's economic development programs. 5. To acquire, develop and manage land for business and industrial development. Economic Development Economic Development -121- 6. To provide staff services in support of Dubuque Initiatives. To coordinate with and support the economic development efforts of the Greater Dubuque Development Corporation, Dubuque Main Street, Ltd., EClA Business Growth, Small Business Development Center, Dubuque Area Chamber of Commerce, Northeast Iowa Community College and regional utility companies. To leverage City resources with state and federal grants for job creation, industrial park development, and downtown and riverfront development. To administer grant and loan agreements under state, federal and local programs. To provide for payment of debt service on tax increment bond issues and state economic development loan pass-throughs. 10. To encourage business investment in designated Enterprise Zone areas of the community by establishing and administering an Enterprise Zone Program that prbvides incentives as provided by State Law. 11. To develop and implement a Washington D.C. federal strategy to better access federal funds available to the City, and provide information on critical legislation. BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents 5.00 5.00 3.00 3.00 Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET $ 185,284 $170,002 $ 212,206 $ 224,927 164,265 35,610 401,471 380,060 11,616 3,345 1,200 10,300 $ 361,165 $208,957 $ 614,877 $ 615,287 523,078 747,209 1,694,228 1,705,229 $ 884,243 $956,166 $2,309,105 $2,320,516 Funding Summary Community Development Block Grant Fund UDAG Repayment Funds General Fund Tax Increment: Metdx/Nordstrom Downtown Cartegraph Advance DataComm Kerper TIF District East 7th St. TIF District TOTAL BUDGET $ 184,316 $ 125,475 $ 110,288 $ 123,704 19,240 38,187 56,525 60,000 35,547 35,294 107,584 115,118 515,876 323,691 976,484 961;806 16,494 355,567 354,172 47,520 58,000 58,000 58,000 65,250 128,088 128,087 128,087 237,431 489,285 489,285 27,288 30,344 $ 884,243 $ 956,166 $2,309,105 $2,320,516 Revenue Generated $2,436,989 $3,115,676 $1,592,511 $1,712,050 Economic Development Economic Development -122- BUDGET SUMMARY CEBA applications submitted Section 08 applications submitted CDBG loan requests reviewed RISE applications submitted EDA applications submitted Urban Renewal TIF projects CEBA contracts administered Downtown Rehab loans administered Downtown Rehab loan requests RISE contracts administered Dubuque Initiatives meetings Economic Development Coordinating Meetings Economic Development loan requests Fa~;ade grant requests Farm acres managed Industrial acres managed Enterprise Zone applications ,Development Agreements Urban Renewal Plans and Agreements Histodc Building Tax Rebates FY 2001 ACTUAL 2 1 1 1 1 4 5 8 2 1 16 18 1 3 460 390 2 3 1 NA FY 2002 ACTUAL 2 0 1 1 0 4 7 11 3 3 9 18 0 1 414 345 2 4 2 NA FY 2003 BUDGET 3 0 2 1 0 4 9 14 3 4 12 18 2 2 414 300 2 4 2 2 FY 2003 REVISED 3 1 2 2 1 4 9 12 2 4 11 18 2 2 414 300 2 4 2 2 FY 2004 RECOM'D 3 0 2 1 0 3 12 12 2 5 11 18 2 2 214 400 2 4 1 2 Economic Development Economic Development -123- PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 60 - ECONOMIC DEV. DEPARTMENT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 61010 FULL-TIME EMPLOYEES 2].0 61010 FULL-TIME EMPLOYEES 220 61010 FULL-TIME EMPLOYEES 210 61050 OVERTIME PAY 010 61092 VACATION PAYOFF 210 61092 VACATION PAYOFF 220 61092 VACATION PAYOFF 010 61310 IPERS 210 61310 IPERS 220 61310 IPERS 010 61320 SOCIAL SECURITY 210 61320 SOCIAL SECURITY 220 6].320 SOCIAL SECURITY 010 61410 HEALTH INSURANCE 210 61410 HEALTH INSURANCE 220 61410 HEALTH INSURANCE 010 61430 WORKMENS' COMPENSATION 210 61430 WORKMENS' COMPENSATION 220 61430 WORKMENS' COMPENSATION 010 61450 LIFE INSURANCE 210 61450 LIFE INSURANCE 220 61450 LIFE INSURANCE 210 61650 EMPLOYEE PHYSICALS TOTAl, Wages and Benefits 010 62010 OFFICE SUPPLIES 210 62010 OFFICE SUPPLIES 220 62010 OFFICE SUPPLIES 010 62030 POSTAGE AND SHIPPING 210 62030 POSTAGE AND SHIPPING 220 62030 POSTAGE AND SHIPPING 010 62061 DP EQUIP~ MAINT CONTRACTS 210 62061 DP EQUIP. MAINT CONTRACTS 220 62061 DP EQUIP. MAINT CONTRACTS 010 62090 PRINTING & BI~DING 210 62090 PRINTING & BINDING 25,110 147,063 10,854 106 758 2,177 1,895 1,444 8,455 624 1,962 11,265 965 2,869 21,726 1,025 238 42 32 226 14 99 238,948 1,846 588 1,890 30 2,794 2,794 1,311 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 24,565 51,449 53,032 83,674 71,201 74,434 27,394 46,169 47,634 1,413 2,958 3,049 4,811 4,094 4,280 1,575 2,655 2,739 1,874 3,937 4,057 6,343 5,446 5,694 2,082 3,532 3,644 2,268 5,614 6,990 11,537 10,629 13,691 1,972 4,061 5,170 36 42 50 134 66 69 38 16 44 28 92 106 130 153 149 29 92 95 99 170,002 212,206 224,927 22 718 735 655 745 765 417 977 442 3,196 3,196 673 689 700 718 2,826 3,329 2,826 3,329 1,751 1,751 308 782 1,292 PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 60 - ECONOMIC DEV. DEPARTMENT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 010 62110 210 62110 220 62110 010 62130 210 62130 010 62140 210 62140 010 62170 210 62170 010 62190 210 62190 210 62290 010 62310 210 62310 220 62310 010 62320 210 62320 220 62320 010 62340 210 62340 010 62360 210 62360 210 62412 010 62421 210 62421 220 62421 010 62441 2]0 62441 0].0 62443 210 62443 220 62443 010 62671 210 62671 220 62671 210 62726 010 62731 COPYING/REPRODUCTION COPYING/REPRODUCTION COPYING/REPRODUCTION LEGAL NOTICES & ADS LEGAL NOTISES & ADS PROMOTION PROMOTION SUBSCRIPTIONS-BOOKS-MAPS SUBSCRIPTIONS-BOOKS-MAPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS MISCELLANEOUS TRAVEL-CONFERENCES TRAVEL-CONFERENCES TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS TRAVEL-CITY BUSINESS TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP EDUCATION & TRAINING EDUCATION & TRAINING UTILITY EXP-GAS TELEPHONE TELEPHONE TELEPHONE INSURANCE, PROPERTY INSURANCE, PROPERTY GENERAL LIABILITY INS GENERAL LIABILITY INS GENERAL LIABILITY INS MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES AUDIT SERVICES MISCELLANEOUS SERVICES 1,826 184 3,228 11,182 1,467 75O 8 155 565 96 146 2,964 1,572 98 10 1,556 1,243 32 2,400 145 FY 2002 ACTUAL FY 2003 BUDGET 224 1,124 1,126 1,169 101 2,260 490 510 98 170 102 6].9 1,100 644 1,176 429 1,224 440 1,963 22,980 2,676 1,020 24 401 1 798 99 12 1,434 1,925 401 500 643 74 76 2,148 2,235 490 510 3,000 600 922 956 1,000 FY 2004 RECOMMENDED 1,124 1,169 490 510 735 765 147 153 619 644 1,470 1,530 23,000 2,450 74 76 2,148 2,235 314 327 3,450 236 344 674 945 958 1,000 PROGRAM - 3 - HONE & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTNENT OPERATING BUDGET - RECOMNENDED DEPARTMENT - 60 - ECONOMIC DEV. DEPARTMENT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 210 62731 MISCELLANEOUS SERVICES 512 010 62737 CONTRACT ADM SERVICE 210 62737 CONTRACT ADM SERVICE 6,600 120 62761 PAY TO OTHER AGENCY 105,568 126 62761 PAY TO OTHER AGENCY 40,518 130 62761 PAY TO OTHER AGENCY 16,494 210 62834 SERVICES FROM PLANNING 13,102 TOTAL Supplies and Services 223,674 210 71120 PERIPHERALS, COMPUTER 717 210 71122 PRINTER 565 210 71123 SOFTWARE 635 010 71124 MICRO-COMPUTER 210 71124 MICRO-COMPUTER 9,699 ~_~ 210 71211 DESKS/CHAIRS ~o 210 71214 FILES o~ ~ TOTAL Machinery and Equipment 11,616 FY 2002 ACTUAL 3,771 5,900 FY 2003 BUDGET FY 2004 RECO~MENDED 3,400 3,400 3,400 37,871 10,797 27,288 30,344 275,324 275,324 35,6].0 401,471 380,060 2,716 629 3,345 1,200 2,178 8,122 1,200 10,300 120 74].11 PR[NCIPAL PAYMENT 350,666 266,667 616,000 922,167 124 74111 PRINCIPAL PAYMENT 66,672 68,698 84,085 ].27 74111 PRINCIPAL PAYMENT 205,520 224,575 128 74].].i PRINCIPAL PAYMENT 27~054 29,318 31,945 130 741].1 PRINCIPAL PAYMENT 30~243 43,848 120. 74112 I ' NT[~REST PAYMENT 59,642 57,024 55~946 28,842 124 74112 INTEREST PAYMENT 65,250 61,414 59,389 44,002 127 74112 INTEREST PAYMENT 237,431 283,765 264,710 128 74112 INTEREST PAYMENT 47,520 30,946 28,682 26,055 130 74].12 INTEREST PAYMENT 50,000 35,000 TOTAL Debt Service 523,078 747,209 1,427,561 1,705,229 120 91010 TO GENERAL 125 9].010 TO GENERAL 55,329 ]27 91010 TO GENERAL 41,650 210 9].010 TO GENERAL 9,759 220 91010 TO GENERAL 60 125 91090 TO DEBT SERVICE 56,300 10,463 60 126, 767 56,200 56,300 PROGRAM - 3 HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 60 - ECONOMIC DEV. DEPARTMENT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 130 91].31 TO DOWNTOWN LOAN POOL 100,000 120 91220 TO UDAG REPAYMENTS 36,000 120 91350 TO SALES TAX CONSTRUCTION 308.000 TOTAL TRANSFERS OUT 550.798 TOTAL DEP,'DIV: ECONOMIC DEV. DEPARTMENT 1,548~113 FY 2002 ACTUAL 100,000 FY 2003 BUDGET FY 2004 RECOMMENDED 90,000 25,000 166.823 146,200 208,067 1,122,989 2,188,638 2,528,583 FUND 010 GENERAL FUND PROGRAM--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 60700 52323 60700 59490 010772 43241 010772 59440 010773 43243 010945 43268 FARM LAND RENT FR PARKING OPERATING FED AD-SPECIAL PROGRAMS FR GO BOND PROCEEDS ECONOMIC DEVELOPMENT ADM HUD PAYMENTS TOTAL ECONOMIC DEVELOPMENT DEPARTMENT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 50,373 43,537 428~865 17,130 17,130 17,130 426,000 1,150,000 2,000,000 479,238 43,537 443,130 17,130 3,167,130 FUND 220 UDAG REPAYMENT PROGRAM--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 00220 59120 60102 46108 60009 52100 60009 52121 60009 52200 60706 52501 220564 52601 220330 43469 220853 43469 FR TIF-INDUSTRIAL CENTER INFUTURO PAYMENT INTEREST, LOANS INTEREST-A.Y. UDAG PRINCIPAL, LOANS LAND SALES HOMEOWNER LOAN REPAYMENTS CEBA PASS THRU CEBA PASS 36,000 9,000 12,000 24,000 24,000 4,286 4,286 362,140 62,000 3O6 90,000 500,000 12,000 12,000 12,000 24,000 24,000 24,000 4,286 4,286 12,858 TOTAL UDAG R AYMENTS 525,426 602,592 40,286 40,286 48,858 FUND ~ 360 GENERAL CONSTRUCTION FUND PRGRAM 3 --FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 36035 9 43459 RISE GRANT 36035 9 52501 LAND SALES 36035 9 54202 SALES TAX REFUNDS 49,577 36035 9 59010 FR GENERAL 78,000 36035 9 59150 FR ROAD USE TAX 486,136 36036 0 52501 LAND SALES 36036 0 59010 FR GENERAL 36036 0 59220 FR UDAG REPAYMENTS 36050 7 59310 FR SANITARY SEWER CONST 8,203 36073 9 43400 STATE GRANTS 36073 9 54202 SALES TAX REFUNDS 18,571 ~ TOTAL GENERAL CONSTRUCTION FUND 640,487 2,107,436 932 200,000 380,000 200,000 1,184,000 627,065 400,000 400,000 1,405 370,000 4,072,368 770,000 628,470 400,000 FUND 120 METRIX/NORDSTROM TIF DISTRICT PRGRAM 3- FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... C1TY OF DUBUQUE RECOMMENDED REVENUE BI)DGET BY FUND AND DEPKRTMENT ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 60001 41107 TAX ON AGRICULTURAL LAND 61 65 60702 41109 TAX INCREMENT RECEIPTS 561157 593799 60702 52110 INVESTMENT EARNINGS 24,359 14,851 TOTAL METRIX/NORDSTROM TIF DISTRICT 585,577 608,715 FY' 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 578,592 578,592 760,440 578,592 578,592 760,440 FUND 124 ADVANCED DATA COMM. TIF PRGRAM 3.-- FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... J.,60710 41109 o~60710 52110 TAX INCREMENT RECEIPTS INVESTMENT EARNINGS TOTAL ADVANCED DATA COMM. TIF ECONOMIC DEVELOPMENT DEPARTMENT FY2001ACTUAL FY2002ACTUAL FY2003 BUDGET FY2003REVISED FY2004RECOM. 152,836 128,087 128,087 128,087 9,431 6,924 9,431 159,759 128,087 128,087 128,087 FUND - 125 ICE HARBOR TIF DISTRICT PRGRAM 3-- FACILITIES AND ENVIRONMENT ACT. 60003 60003 TOTAL ACCT ......... TITLE ......... 41109 TAX INCREMENT RECEIPTS 52110 INVESTMENT EARNINGS ICE ItARBOR TIF ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 55,329 56,300 7OO 55,329 57,001 FY2003 BUDGET FY 2003REVISED FY 2004RECOM. 56,200 56,200 68,426 56,200 56,200 68,426 FUND 126 E. 17TH STREET TIF-MORRISON PRGRAM 3-- FACILITIES AND ENVIRONMENT ACT. 60004 TOTAL ACCT ......... TITLE ......... 41109 TAX INCREMENT RECEIPTS E. 17TH STREET TIF ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 21,940 21,041 21,940 21,041 FY 2003 BUDGET FY 2003 REVISED FY 2004RECOM. 27,288 27,288 14,562 27,288 27,288 ]4,562 FUND - 127 KERPER BOULEVARD TIF PRGRAM 3-- FACILITIES AND ENVIRONMENT ACT, ACCT ......... TITLE ......... 60010 41109 60010 52110 60010 53104 TOTAL TAX INCREMENT RECEIPTS INVESTMENT EARNINGS REVENUE BOND PROCEEDS KERPER BLVD TIF ECONOMIC DEVELOPMENT DEPARTMENT FY2001ACTUAL FY2002ACTUAL 31,121 590 237,431 590 268,552 489,285 FY 2003 BUDGET FY 2003REVISED FY 2004RECOM. 489,285 489,285 527,508 489,285 527,508 FUND 128 CARTEGRAPH TIF PRGRAM 3-- FACILITIES AND ENVIRONMENT ACT. 60711 60711 TOTAL ACCT ......... TITLE ......... 41109 TAX INCREMENT RECEIPTS 52110 INVESTMENT EARNINGS CARTEGRAPH TIF ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY2002 ACTUAL 63,935 4,982 3,518 4,982 67,453 FY 2003 BUDGET FY2003REVISED FY2004RECOM. 58,000 58,000 58,000 58,000 58,000 58,000 FUND 130 DOWNTOWN TIF DISTRICT PRGRAM 3-- FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 60017 41109 60703 41109 130579 54202 TAX INCREMENT RECEIPTS TAX INCREMENT RECEIPTS SALES TAX REFUNDS TOTAL DOWNTOWN TIF ECONOMIC DEVELOPMENT DEPARTMENT FY2001ACTUAL FY2002ACTUAL 18t,938 262,901 236,791 915,433 236 445,075 236,791 915,433 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 915,433 920,000 915,433 920,000 FUND 131 DOWNTOWN LOAN POOL-REVOLVING FUND PRGRAM 3-- FACILITIES AND ENVIRONMENT ECONOMIC DEVELOPMENT DEPARTMENT ACT. ACCT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 131209 59130 60707 52100 1.60707 52110 ~o60707 52200 60707 59130 FR DOWNTOWN INTEREST, LOANS INVESTMENT EARNINGS PRINCIPAL, LOANS FR DOWNTOWN TIF 100,000 30,414 49,831 50,000 50,000 56,116 54,366 24,200 13,721 19,208 50,000 50,000 42,386 100,000 90,000 90,000 25,000 TOTAL TOTAL D TOWN LOAN POOL 198,501 193,239 190,000 190,000 123,502 FUND 132 SWISS VALLEY TIF DISTRICT PRGRAM 3~- FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 60011 52110 INVESTMENT EARNINGS TOTAL SWISS VALLEY TIF ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 KEVISED FY 2004 RECOM, 27 22 27 22 FUND - 210 COMMUNITY DEVELOPMENT FUND PRGRAM 2--FACILITIES AND ENVIP. ONMENT ACT. ACCT ......... TITLE ......... 60101 54303 60008 43107 60705 43107 60705 52100 60705 52200 60705 54303 60705 59330 REIMBURSEMENTS -GENERAL CD BLOCK GRANT CD BLOCK GRANT INTEREST, LOANS PRINCIPAL, LOANS REIMBURSEMENTS -GENERAL FR PARKING CONSTRUCTION TOTAL ECONOMIC DEVELOPMENT DEPT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 1,134 -599,894 1,608,135 2,273,207 1,487,000 3,110,154 1,482,000 22,026 9,860 9,493 9,493 11,033 472,638 69,931 38,602 38.602 53,029 674 150,000 1,503,579 2,504,133 1,535,095 3,158,249 1,546,062 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL ~ PERSONNEL COMPLEMENT 60 ECONOMIC DEV. DEPT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense O10 5900 GE-42 210 5900 GE-42 220 5900 GE-42 210 5100 GE-35 010 5600 GE-35 210 5600 GE-35 220 5600 GE-35 010 9200 GE-34 210 9200 GE-34 010 0225 GE-24 210 0225 GE-24 220 0225 GE-24 TOTAL COMMUNITY/ECONOMIC DEVELOP COMMUNITY/ECONOMIC DEVELOP COMMUNITY/ECONOMIC DEVELOP NEIGHBORHOOD DEVELOP SPEC, ASSOCIATE PLANNER ASSOCIATE PLANNER ASSOCIATE PLANNER COMMUNITY DEVELOP SPECIALIST COMMUNITY DEVELOP SPECIALIST SECRETARY SECRETARY SECRETARY FULL TIME EMPLOYEES FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 0,20 12,554 0.36 30,308 0.36 31,103 0.30 18,744 0.14 11,671 0.14 12,096 0.50 31,242 0.50 41,979 0.50 43,199 1.00 50,128 0.25 12,809 0.30 16,887 0.30 17,248 0.75 38,426 0.65 36,606 0.65 37,071 0.05 2,833 0.05 2,875 0.15 7,375 0.85 41,793 1.00 26,427 0.15 4,254 0.15 4,681 0.80 22,924 0.80 24,968 0.05 1,357 0.05 1,560 5.00 239,498 3.00 168,819 3.00 174,801 TOTAL COMM./ECON. DEV. DEPT 5.00 239,498 3.00 168,819 3.00 174,801 Transit PROGRAM: DEPARTMENT/DIVISION: RESPONSIBILITY: Facilities And Environment Transit Division Mark Munson, Transit Manager HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: Throughout FY 2002 and into FY 2003, the Transit Division has been busy implementing the conversion steps of the transit redesign service. The Transit Conversion Schedule was created with the assistance of staff from ECIA. Progress on the status of the various implementation steps has been reported to the City Manager at regularly scheduled update meetings. In addition to meetings with the City Manager, meetings with the Operations Input Committee have been conducted to report on the progress of the implementation steps and to guide staff on issues surfacing throughout the process. The accomplishments of these efforts are summarized below: · Construct dispatch office at KeyLine and move scheduling and dispatch of ADA paratransit (minibus) service into KeyLine offices · Upgrade and install KeyLine offices computers to a network server · Purchase and install computer assisted scheduling/dispatching software · Create and revise ADA paratransit policies and procedures through the assistance of · the Operations Input Committee · Purchase and place into service four additional ADA paratransit vehicles · Integrate dispatch and ride request information between fixed route and ADA paratransit services · Execute an Agreement for Ddver Services between the City and Project Concern to retain experienced drivers for ADA paratransit service · Execute an Agreement for minibus service between the City and East Dubuque to integrate East Dubuque minibus service with Dubuque minibus operations · Purchase and place into service six 2002 Nova RTS fixed route accessible buses making KeyLine fixed route fleet 100% ADA accessible · Delete older obsolete buses from fleet · Introduce new logo and paint scheme on fixed route and ADA paratransit fleet · Extend Red and Green Line routes to service business on Radford Road and increase frequency to business on Chavanelle and to medicat services off N.W. arterial · Continue summer ride promotion to daycares and families through fun runs and Freeway To Fun City transportation to leisure service and library programs · Provide almost 12,000 rides for employment or job readiness training to more than 100 Iow to moderate income families under Job Access grant · Receive $200,000 federal grant to develop transit plan for Port of Dubuque development · Receive additional $163,000 federal grant towards construction of new city garage · Coordinate public transit service with private trolley operator for special events · Facilitate renewal of RTA urban contracts and begin negotiations with Area Residential Care, Hills and Dales, Mt. St. Francis and Sunnycrest Manor for conversion -136- FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004: Staff will continue their work on completing the implementation steps of the transit conversion plan throughout 2003 and 2004 through the following initiatives: · Finalize contracts and integrate service to various community agencies into the centralized dispatch center at KeyUne · Maximize fixed route utilization through coordination of urban contracts and ADA paratransit service · Explore and develop fare systems (passes) that promote utilization of fixed route · Explore and develop fixed route expansions and improvements to accommodate currenl and future demand · Comptete Alternatives Analysis Study to develop a transit plan for the Port of Dubuque · Improve record keeping and gathering of statistical data through futl deployment of computerized dispatch/scheduling software into both ADA paratransit, urban contract and fixed route service · Instatl automated vehicle Iocators in transit equipment to enable real-time dispatching · Secure additional funding for passenger boarding facilities and new city garage construction · Explore and develop ways to better communicate information about KeyLine routes and schedules · Promote public transportation through Iocat and statewide marketing strategies -137- TRANSIT DIVISION Budget Highlights Employee Expense Supplies and Services Total Resources FTA Operating State Operating Advertising Fees Rental-Project Concern Contract Transit Services Passenger Fares Personal Property Tax Repl. FTA Capital State Travel/Training Reimbursement Damage Claims/Miscellaneous Military Services Tax Credit Unfunded Travel/Training Total Resources Property Tax Support Pement Increase (Decrease) FY 2003 FY 2004 Dollar Adopted Recommended Change $ 716,700 $ 793,254 $ 76,554 1.046.395 __92_~ (121.052) $ 1,763,095 $ 1,718,597 $ (44,498) 607,862 $ 538,096 $ (69,766) 229,289 154,000 (75,289) 8,394 12,240 3,846 6,560 6,691 131 219,028 226,384 7,356 181,689 236,588 54,899 21,252 20,262 (990) 3,500 3,500 3,000 6,000 3,000 539 506 (33) 1.071 1.071 $ 1,205,338 $ (75,775) $ 1,281,113 $ 481,982 $ 513,259 $ 31,277 6.5% Decision Package Summary I of 5 This decision package provides for intra-peninsula service within the Port of Dubuque, looped shuttle service between points downtown and the Port of Dubuque, special event shuttle service between lodging services along highway 20 and on Dubuque's west side and the new Grand River Center. The service would operate on weekends only, except for the special event shuttles. Hours on Friday would be 5:50 p.m. to midnight, Saturday would be noon to midnight and Sunday would be noon to 6:00 p.m. beginning with arrival of the new trolley-type buses. Related Cost: $78,000 Tax Funds - Recurring Related Revenue: $78,000 Property Tax Impact $ 0 Activity: Transit Operations Recommended -138- 2 of 6 This decision package would provide for a west end connector route on Saturdays beginning July 5, 2003. This route would enable people to travel to current and future businesses off the Northwest Arterial and Radford Road and would connect with the Red Line, Gray Line and Green Line at Kennedy Mall. Related Cost: $14,040 Tax Funds- Recurring Related Revenue: $7,370 Net Impact: $6,670 Property Tax Impact: +$.0043/+.05% Transit Operations Not Recommended 3 of 5 This decision package provides for extending hours on three routes currently terminating their schedules downtown at 4:45 p.m. and adds another west end tdp to the Kennedy Mall transfer and returning to the downtown transfer and the transit garage by 6:20 p.m. This additional trip by the Red, Green and Orange lines would target first shift commuters who could access the Keyline service after 5:00 p.m. Related Cost: $31,186 Tax Funds - Recurring Not Recommended Related Revenue: $17,093 Reverse Commute Grant-Non-Recurring Net Impact: $14,093 Property Tax Impact: +$.00901.09% Transit Operations 4 of 5 This decision package provides for a west end connector route Monday through Friday beginning July 7, 2003. this route would enable people to travel to current and future businesses off the Northwest Arterial and Radford Road and would connect with the Red Line, Gray Line and Green Line at Kennedy Mall. Service could be phased in after a pilot project of the same service on Saturdays is evaluated. Related Cost: $70,470 Tax Funds - Recurring Not Recommended Related Revenue: $36,985 Reverse Commute Grant Non-Recurring Net Impact: $33,485 Property Tax Impact: +$.0213/+.21% Transit Operations 5 of 5 This decision package provides for replacing two lobby desks with modular desks, shelving and counter space. Related Cost: $1,120 Tax Funds - Non-Recurring Property Tax Impact: +$.0008/+.01% Transit Administration Not Recommended -139- Significant Line Items The personnel complement reflects no change from the current fiscal year except that one full-time driver position was vacated and is being replaced with two part-time drivers. Additional part time hours have been added to offset hours no Idnger provided under the City's contract with the ddvers for Project Concern and the East Dubuque contract services. Additional/Part-time bus ddver equivalents of 1.66 are associated with the new intra-peninsula service decision package. Revenue projections include decreased federal operating assistance (-$69,766), state operating assistance (-$75,289) and decreased passenger fares from fixed routes and paratransit (-$23,101). Passenger fares have been adjusted by $78,000 related to the new intra-peninsula service. Contract services that used to be provided by RTA within the City limits, are projected to cost $202,905 for employee expense, insurance, fuel and maintenance and will bring in revenues of $226,384. This includes $14,694 for vehicle depreciation from the contract services. Payments to Project Concern have also been decreased from $199,711 to $158,600 to cover the cost of wages and fringes for part-time drivers operating for Keyline under their contract. Employee related cost for the mini-bus is $132,426. Decelerating payments to Project Concern are $24,374. Decelerating payments to Project Concern were paid at a rate of 70 cents per dde at the beginning of the current fiscal year ($15,234 for half year), 56 cents per ride beginning Jan 1, 2003 ($24,375), 42 cents per ride in 2005 and 44 cents per ride in 2006. These payments were estimated based upon 43,526 rides per year, which was the fiscal year 2000 minibus ddership. Revenues related to the mini-bus service are $50,588 in passenger fares and a portion of the state assistance payments. Education and training expense has been reduced from $7,900 to $3,069 based on completing additional customer service training in the current fiscal year. General Liability Insurance costs have been decreased by $64,089 from $98,377 to $34,288 due to re-distribution of expenses city-wide based on risk/cost factors. Motor Vehicle Out-Sourcing has been reduced from $83,425 to $62,740 based on the newer fleet of vehicles and unusual, non-recurring type of maintenance required in FY 2002. Motor Vehicle Maintenance includes 1 full time Mechanic, .65 Lead Mechanic and 1.50 Serviceworker. In FY 2003 this included only 1.30 FTE for the Serviceworker. The increase was necessary to provide full coverage for Transit garage hours. Heating costs reflect an increase of 14.8% over actual FY 2002 based on the anticipated inflation rate of 2.5% and +12.3% adjustment for degree days for FY 2002 under the average annual degree days. £140- 10. Miscellaneous Services have been increased from $910 to $6,930 to cover the second year of route match software. 11. Diesel Fuel expense has been decreased from $99,694 budgeted for FY 2003 to $86,406, which is still an increase over the prior two years actual expense of $64,250 and $44,438 respectively. This amount includes $13,104 related to the new intra- peninsula service. -141- PROGRAM/DEPT City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE Transit Division Exterior Improvements (Windows) Fiber Optic Connection Garage Lighting RTA Replacement Vehicles Fixed Route Bus Replacements Replacement Paratransit Vehicles FTNSales Tax 20% $ 10,000 $ - $ - $ - $ - $ 10,000 FTNGeneralFund $ 103,400 $ - $ - $ * $ - $ 103,400 FTNSales Tax 20% $ 22,500 $ - $ - $ - $ ~ $ 22,500 FTNSales Tax 20% $ 346,350 $ - $ - $ - $ - $ 346,350 FTA/Transil/General/ $ 520,070 $ 533,072 $ - $ - $ - $ 1,053,142 Sales Tax 20% FTA/TransiESales Tx 20% $ - $ 113,468 $ 116,304 $ 119,212 $ - $ 348,984 206 207 208 209 210 211 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Administration GOAL Ensure a balanced, well-planned mix of transportation modal alternatives that meets the needs of the citizens of the City of Dubuque. DESCRIPTION The Administration Activity provides supervision of the bus transportation system and maintains daily accounting and statistical records for the benefit of the Transit Manager, Transit Board, City Manager, City Council and state and federal Departments of Transportation. The Administration Activity has the responsibility for responding to public requests for service, identifying opportunities for service growth and improvement, negotiating service contracts and agreements, bus scheduling and dispatch and working with the Personnel Office on labor negotiations, training and development and other various personnel related issues and requirements. This Activity is staffed by a Transit Manager, Transit Operations, Supervisor, Transportation Clerk, and maintains an office in the Transit garage located at 24t~ & Central. SERVICE OBJECTIVES To plan, direct, organize and supervise the bus transportation system by doing the following: a) involving citizens in a collaborative process to look at and develop ideas to improve the community's transportation system; b) informing the public of the advantages of public transportation by meeting with various groups throughout the community and by marketing the benefits of public transportation through radio, newspaper, television advertising, special promotions and press releases; meeting the demand of new housing developments, medical centers, employment sites, care centers, etc., by adjusting routes and schedules when demand or need arises; insuring safe operations and good public relations through spot checks and daily observation of bus operatods driving habits, work records, adherence to bus schedules and attendance; preparing and publishing the agenda and perform research necessary to support regular Transit Board meetings and special meetings as called; and continuing to work with federal and state agencies for the purpose of being informed on current laws, regulations, and funding opportunities. c) d) e) 0 To provide cledcal support necessary to operate the Transit Division by; a) preparing approximately ten accounts payable claims monthly and twenty-five payroll sheets biweekly; Transit Administration -t43- -144- b) c) d) performing the bookkeeping and reporting necessary to operate the division and to meet federal and state requirements; continuing to provide quarterly operating reports and statistics; and prepare Transit Board meeting notices and minutes of board meetings. To respond to citizen complaints and requests within forth-eight hours and/or inviting citizens to Transit Board meetings if appropriate. To insure the continuation and timely receipt of federal and state operating assistance by preparing appropriate grant applications and fund requisitions through the Iowa Department of Transportation and Federal Transit Administration. To continue providing bus service at the lowest possible cost to users, within the City Council's property tax guideline. To obtain information and new ideas relating to transit systems by providing membership in the Iowa Public Transit Association. To work with other local transit providers to coordinate efforts and eliminate duplication of services. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.50 4.00 4.50 3.00 .50 .80 $189,970 $191,355 $265,672 $201,407 11,294 17,393 20,607 16,875 45 222 $201,309 $208,950 $286,279 $218,282 $201,309 $208,950 $286,279 $218,282 $710,176 $708,930 $867,995 $714,527 Transit Administration -145- PERFORMANCE MEASURES Number of Board meetings Public presentations to interest groups Number of routes evaluated Number of citizen inquiries ClP projects administered FTA grants prepared State grants prepared Federal operating/planning assistance received State operating assistance received FY 2001 ACTUAL 6 12 4 4,500 2 2 2 $459,757 $135,568 FY 2002 ACTUAL 6 25 4 14,500 5 2 2 $538,525 $155,596 FY 2003 BUDGET 24 4 14,500 5 2 1 $580,000 $123,445 FY 2003 REVISED 6 24 4 14,500 5 2 1 $538,096 $154,000 FY 2004 RECOM'D 6 16 4 40,000 8 2 1 $538,096 $154,000 Transit Administration -146- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Bus Operations GOAL Provide a safe, timely and comfortable mode of public transportation for citizens to and from their destinations on fixed routes and schedules. DESCRIPTION Buses are operated by three full-time Bus Operators and 16 part-time Bus Operators on four fixed routes and four special-service routes on a daily basis. Hours of service are from 5:55 a.m. to 6:30 p.m., Monday through Friday and from 7:55 a.m. to 5:55 p.m. Saturday. This provides an average of 806 miles per day, 255 weekdays per year, and 613 mites each Saturday. Door-to- door service for the eldedy and persons with disabilities is provided Monday through Saturday during the same hours of operation as the fixed route schedules. SERVICE OBJECTIVES To transport 209,000 regular passengers by operating four fixed routes from 5:55 a.m. to 6:30 p.m., Monday through Friday, for 255 days per year and 7:55 a.m. to 5:55 p.m. each Saturday. To transport 9000 students by providing one bus for special service routes daily for 182 days. To provide outreach services to youth and Iow-income individuals so that they may access various services and employment opportunities within the City. To support community and economic development activities by coordinating transit planning with parking and business and residential development. Transit Operations -147- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.50 3.50 3.50 3.00 9.41 12.41 9.34 9.95 $413,968 $452,627 $ 451,028 $591,847 427,178 516,182 667,550 543,522 1,963 $841,146 $970,772 $1,118,578 $1,135,369 $841,146 $989,547 $1,118,578 $1,135,369 $133,817 $198,484 $ 403,717 $468,972 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Hours of service per week (average) 539 539 539 539 539 Total passengers-fixed rsute weekdays 192,000 192,000 192,000 192,000 192,000 Total passengers-fixed route Saturdays 17,000 17,000 17,000 17,000 17,000 School trippers 18,200 8,200 9,000 8,200 9,000 Special events ridership 5,000 9,500 10,000 10,000 10,000 RTA urban contract ridership 87,763 Total miles operated 221,936 221,936 221,936 221,936 377,324 Avg. operating revenue/mite $ .54 $ .54 $ .54 $ .54 $ .84 Avg. operating expense/mile $3.42 $3.42 $3.70 $3.70 $2.33 Average fare per passenger $ .55 $ .55 $ .55 $ .55 $1.18 Transit Operations -148- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Bus Maintenance GOAL Provide clean and mechanically safe buses with a minimum of breakdowns. DESCRIPTION The Bus Maintenance Activity is responsible for making bus changes or minor equipment repairs on the street when necessary; contract for bus repair and preventive maintenance through the City Garage; washing, cleaning and servicing buses; and maintaining the grounds and facilities at the KeyLine garage. Maintenance of the minibuses is provided by various area maintenance services. Bus servicing is carried out six days a week by one fulltime and one part time Serviceworker. SERVICE OBJECTIVES To assure a safe and clean transit service by: a) b) c) d) e) performing daily inspections of all equipment place into service; performing bus changes as needed assuring full levels of fluids and lubricants by checking levets each day; preserving the appearance of the fleet by daily washing and cleaning of equipment; responding to in service failure within fifteen minutes; and performing custodial maintenance of facility and grounds. Transit Maintenance -149- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.00 $211,104 152,646 1,074 $364,824 $364,824 $ 67,747 226,207 $358,238 $293,954 $358,238 $293,954 $358,238 $364,946 $364,946 $364,946 PERFORMANCE MEASURES Total buses to be maintained Square feet of building to be maintained FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 16 12 12 12 12 45,300 45,300 45,300 45,300 45,300 Transit Maintenance -150- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Minibus Operations GOAL Provide a safe, timely and comfortable mode of public transportation for citizens to and from their destinations on demand response schedules. DESCRIPTION Buses are operated by four full-time Bus Operators and 2 part-time Bus Operators under a Ddver Services Agreement between the City and Project Concern. Hours of service mirror the fixed route schedules as required under the Americans With Disabilities Act which are from 5:55 a.m. to 6:30 p.m., Monday through Friday and from 7:55 a.m. to 5:55 p.m. Saturday. This service provides an average of 48,000 rides, over 165,000 miles and 12,200 hours of service each year. This activity is staffed by one full-time and two part-time dispatchers. SERVICE OBJECTIVES To transport 48,000 elderly and disabled passengers by operating six city owned minibuses on demand response schedules from 5:55 a~m. to 6:30 p.m., Monday through Friday, for 255 days per year and 7:55 a.m. to 5:55 p.m. each Saturday. To provide outreach services to seniors and persons with disabilities so that they may access vadous services and employment opportunities within the City. To promote independence for seniors and persons with disabilities by providing door- to-door transportation and passenger assistance when accessing the demand response service. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated Transit FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D -151- 1.00 2.05 $ 72,962 224,020 $296,982 $296,982 $ 49,000 Minibus Operations PERFORMANCE MEASURES Hours of services per week (average) Total passengers - Weekdays Total passengers - Saturdays Total miles operated Avg. operating revenue/mile Avg. operating expense/mile Avg. fare per passenger FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 235 185 35 165,417 $.30 $1.80 $1.00 Transit -152- Minibus Operations PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 53 - Transit Dlvision FUND ACCOUNT ......... TITLE ....... ~- FY 2001 ACTUAL 050 61010 FULL-TIME EMPLOYEES 407,684 050 61020 PART-TIME EMPLOYEES 213,295 050 61030 SEASONAL EMPLOYEES 10 050 61050 OVERTIME PAY 20,780 050 61071 HOLIDAY PAY-OVERTIME 5,473 050 61092 VACATION PAYOFF 050 61310 IPERS 37,216 050 6].320 SOCIAL SECURITY 49,240 050 61410 HEALTH INSURANCE 68,416 050 61430 WORKMENS' COMPENSATION 10,368 050 61450 LIFE INSUk~NCE 602 050 61470 UNEMPLOYMENT INSURANCE 693 050 61610 UNIFORM ALLOWANCE 050 61620 SAFETY EQUIPMENT 35 050 61630 TOOL ALLOWANCE 125 050 61650 EMPLOYEE PHYSICALS 1,104 TOTAL Wages and Benefits 815,042 050 62010 OFFICE SUPPLIES 1,349 050 62011 UNIFORM PURCHASE/MAINT. 4,323 050 62030 POSTAGE AND SHIPPING 552 050 62050 OFFICE EQUIPMENT MAINT 539 050 62061 DP EQUIP. MAINT CONTRACTS 1,117 050 62090 PRINTING & BINDING 3,668 050 62110 COPYING/REPRODUCTION 050 62130 LEGAL NOTICES & ADS 1,093 050 62140 PROMOTION 798 050 62190 DUES & MEMBERSHIPS 1,587 050 62240 REFUNDS 136 050 62310 TRAVEL-CONFERENCES 759 050 62320 TRAVEL-CITY BUSINESS 257 050 62340 MILEAGE/LOCAL TRANSP 20 050 62360 EDUCATION & TRAINING 7,258 050 62411 UTILITY EXP-ELECTRICITY 16,337 050 62412 UTILITY EXP-GAS 39,878 050 62418 UTILITY EXP-REFUSE 1,020 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 305,059 326,705 291,511 242,396 239,487 336,246 54 56 23,314 3,596 3,347 4,572 4,037 4,077 42 33,083 32,995 38,077 44,512 47,385 50,660 49,283 54,146 61,261 7,332 6,603 5,584 447 614 583 150 1,239 1,442 1,288 3,092 4,568 3,262 433 536 579 545 566 567 1,279 1,531 2,063 527 3,854 860 67 277 70 1,222 2,562 1,272 748 818 778 1,623 2,037 1,689 10 2,021 1,050 1,071 1,658 270 ].,725 18 50 19 592 7,900 3,069 18,153 16,745 24,007 22,411 38,881 25,728 1,050 1~064 1,071 1,636 1,132 1,702 71],730 716,700 793,254 CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED PROGRAM - 3 - HOME & COMMUNITY ENVIRON DEPARTMENT - 53 - Transit Division FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET 050 62421 TELEPHONE 4,162 4,916 1,728 050 6243]. PROPERTY MAINTENANCE 19,159 14,477 19,823 050 62433 CUSTODIAL SERVICES 1,812 2,824 1,802 050 62441 INSURANCE, PROPERTY 1,030 1,200 1,500 050 62442 BOILER INSURANCE 450 450 450 050 62443 GENERAL LIABILITY INS 73,329 70,881 98,377 050 62511 FUEL, MOTOR VEHICLE 24 13 26 050 62513 FUEL, DIESEL -TRANSIT 64,250 44,438 99,694 050 62521 MOTOR VEHICLE MAINT. 78,165 12],589 186,533 050 62522 VEHICLE MAINT., ACCIDENT 246 050 62523 OIL & GREASE - TRANSIT 3,985 6,463 4,187 050 62524 LUB. & ANTIFREEZE-TRANSIT 1,869 1,965 050 62525 TIRES/TUBES - TRANSIT 9,119 9,705 9,761 050 62528 MOTOR VEH. MAINT OUTSOUR 626 51,543 83,425 050 62611 MACH/EQUIP MAINTENANCE 18 050 62614 EQUIP MAINT CONTRACT 2,832 2,832 2,976 050 62615 MACH/EQUIP MAINT. OUTSOUR 144 050 62664 LICENSE FEES 25 25 26 050 62671 MISC. OPEBATING SUPPLIES 3,17] 5,771 3,143 050 62692 LANDFILL FEES 163 050 62713 LEGAL SERVICES 48,532 050 62726 AUDIT SERVICES 2,550 3,600 3,500 050 62731 MISCELLANEOUS SERVICES 1,213 952 910 050 62761 PAY TO OTHER AGENCY 226.136 239.227 442,255 0~0 62772 JOB LINKAGE PROGRAM 16~357 73,090 TOTAL Supplies and Services 591.118 759.762 1,046,395 050 71124 MICRO-COMPUTER 050 71314 TRUCK-REPLACEMENT 177 050 71410 SHOP EQUIPMENT 897 TOTAL Machinery and Equ±pmenn 1,074 050 72410 PAGER/RADIO EQUIPMENT 45 050 72418 TELEPHONE SYSTEM TOTAL Machinery and Equipment 45 T~TAL DEP/DIV: Transit Division 1,407,279 30 30 1,963 222 2,185 1,473,706 1,763,095 FY 2004 RECOMMENDED 2,648 15,125 1,838 1,500 450 34,288 86,406 257.261 4,292 ]2,201 62,740 2,946 26 3,206 163 2,700 6,930 36],505 925,343 1,718,597 FUND 050 TRANSIT FUND PROGRAM--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 53001 41101 53001 41104 53001 41307 53001 41309 53100 43210 53100 43212 53100 43410 53100 44711 53100 52376 53100 53302 53100 54303 53400 43210 53400 43241 I-.,53400 43400 ~53400 44705 53400 44706 53400 44710 53400 45311 53400 53302 53400 54302 53400 54303 050431 43210 050436 43210 050216 43210 050216 59350 050217 43210 050217 59010 050230 43210 050230 59350 050446 43210 050446 59350 050447 43210 050447 59350 050716 43210 CURRENT TAXES PRIOR YEAR TAXES MILITARY SERV TAX CREDIT REPL PER PROP TAX EXEMPT FTA CAPITAL FTA OPERATING ASSISTANCE STATE-AID OPERATING ADVERTISING FEES RENT, PROJECT CONCERN MISCELLANEOUS REVENUE REIMBURSEMENTS-GENERAL FTA CAPITAL FED AID-SPECIAL PROGRAMS STATE GRANTS MINI BUS PASSENGER FARES EAST DBQ PASSENGER FARES PASSENGER FARES SPECIALIZED SERVICES MISCELLANEOUS REVENUE DAMAGE CLAIMS REIMBURSEMENT S - GENERAL FTA CAPITAL FTA CAPITAL FTA CAPITAL FR SALES TAX CONSTRUCTION FTA CAPITAL FR GENERAL FTA CAPITAL FR SALES TAX CONSTRUCTION PTA CAPITAL FR SALES TAX CONSTRUCTION PTA CAPITAL PR SALES TAX CONSTRUCTION PTA CAPITAL CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT TRANSIT DIVISION FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED 494,972 381,371 481,982 4,476 4,637 563 529 539 21,972 20,739 21,252 530,467 538,525 607,862 164,826 155,596 229,289 8,030 5,727 8,394 6,100 7,633 6,560 64 69 688 1,379 3,500 45,581 20,465 16,108 863 123,865 108,837 181,689 219,028 4,289 2,779 5,315 932 348 2,917 3,000 FY2004RECOM. 481,982 513,259 539 506 20,262 20,262 206,451 538,096 538,096 154,000 154,000 12,240 12,240 6,560 6,691 3,500 3,500 24,459 122,953 37,707 49,000 49,000 1,588 1,588 108,000 186,000 136,615 226,384 3,000 3,000 3,000 3,000 136,000 408,000 86,320 89,640 256,145 18,360 18,360 385,120 385,120 78,880 78,880 1,079,000 421,640 1,044,247 8,000 2,000 82,720 20,680 18,000 4,500 282,430 63,920 431,658 FUI',rD 050 TRANSIT FUND PROGRAM--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT TRANSIT DIVISION FY 2001 ACTUAL FY 2002 ACT[JAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 050716 59010 FR GENERAL 050716 59350 FR SALES TAX CONSTRUCTION 60,000 86,360 86,360 050816 43210 FTA CAPITAL 12,000 12,000 050816 59010 FR GENERAL 3,000 3,000 88,412 TOTAL TRANSIT DIVISION 1,365,976 2,540,009 2,858,095 4,338,064 2,719,846 ACT. ACCT 050669 43210 TOTAL ......... TITLE ......... FTA CAPITAL FOR NEW GARAGE TRANSIT FIJND OPERATIONS AND MAINTENANCE DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 480,000 1,365,976 2,540,009 2,858,095 4,818,064 2,719,846 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 53 TRANSIT DIVISION FD JC 61010 Full 050 7325 050 3225 050 3000 050 7250 050 2525 050 7175 050 050 1375 050 7200 61020 Part 050 050 1375 050 7210 WP-GR JOB CLASS Time Employee Expense GE-37 GE-35 GE-33 GD-11 GD-IO GD-07 GD-O0 GD-04 TRANSIT MANAGER EQUIP MAINT. SUPERVISOR TRANSIT OPERATIONS SUPERVISOR LEAD MECHANIC MECHANIC TRANSPORTATION CLERK TRANSIT DISPATCHER SERVlCEWORKER AT-01 BUS OPERATOR TOTAL FULL TIME EMPLOYEES Time Employee Expense GD-O0 TRANSIT DISPATCHER GD-04 SERVICEWORKER AT-02 BUS OPERATOR TOTAL PART TIME EMPLOYEES TOTAL TRANSIT DIVISION FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 55,286 1.00 57,542 1.00 63,275 1.00 47,158 1.00 50,900 1.00 52,451 1.00 33,421 1.00 35,808 1.00 37,668 0.50 9,579 1.00 25,307 1.00 29,463 4.00 128,650 4.00 136,980 3.00 108~099 7.50 274,094 8.00 306,537 7.00 290,956 0.50 9,578 0.80 20,168 0.80 22,625 12.41 299,238 9.34 239,487 12.86 347,175 12.91 308,816 10.14 259,655 13.66 369,800 20,41 582,910 18.14 566,192 20.66 660,756 Parking PROGRAM: DEPARTMENT/DIVISION: RESPONSIBILITY: Facilities and Environment Economic Development Parking Division Tim Horsfield Parking System Supervisor HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: · Completed construction of the Fourth Street Parking Ramp · Updated signage in parking lots 1 and 3 · Implemented automatic debit pay to all existing parking patrons · Increased collection effor[s related to past-due parking fines · Space audit completed for the Locust Street Ramp · Installed new doors on the top level of the Iowa Street Ramp · Increased the number of disabled parking spaces in the downtown area · Implemented ramp card access system · Initiated replacement of current parking enforcement software FUTURE INITIATIVES FOR FISCAL YEAR 2004 · Continue to strive for a high level of user satisfaction along with fair and equitable enforcement of city parking codes · Work with Dubuque Main Street Ltd. and city staff to improve downtown parking utilization and availability · Continue to improve the appearance of the municipal lots · Implementation of parking enforcement sol[ware · Assess policies and procedures within the Parking Division to assure maximum potential is obtained · Continue to improve appearance of municipal parking ramps through a preventive ma!ntenance program · Assess needs of expanding business in the downtown area and evaluate current ramp and lot usage to accommodate growth · Conduct usage audit of Iowa Street ramp · Increase usage of automatic debit pay for all users -159- PARKING DIVISION Budget Highlights FY 2003 FY 2004 Dollar Adopted Recommended Change Requirements Employee Expense $ 638,896 $ 696,262 $ 57,366 Supplies and Services 229,497 265,118 35,621 Machinery and Equipment 49.870 __13.205 (36,665) Subtotal $ 918,263 $ 974,585 $ 56,322 Administrative Overhead 11,184 12,290 1,106 Economic Dev. Dept/Legal 18,033 18,033 Payroll Overhead/Finance Parking Chg 1.907 __~ ** 43.361 Subtotal $ 949,387 $ 1,050,176 $ 100,789 Debt Service Total Requirements 977.940 974.019 (3.921) $ 1,927,327 $ 2,024,195 $ 96,868 Resources Operating Revenue-Parking System $ 1,549,078 $ 1,502,208 $ (46,870) TIF Revenue for Debt Abatement 469,866 469,195 (671) Parking Enforcement Revenue 139,800 254,000 114,200 Payments to Depreciation __ 20~ ~ 18.800 Total Resources $ 1,938,744 $ 2,024,203 $ 85,459 Net Operating Surplus(Deficit)-Parking $ (17,255) $ Parking Enforcement Surplus-Finance $ 28,672 $ 8 $ 17,263 ** $ (28,672) * Net operating deficit for FY 2003 included $27,270 of non-recurring expense related to a decision package for additional meters. ** Parking Enforcement activity was moved to Parking Operating Fund in FY 2004 from the General Fund. The payment to Finance covers the cost of processing the parking tickets. Significant Line Items There is no change in the personnel complement from FY 2003. PT Cashier equivalents were increased in FY 2003 to provide a full year of coverage from 9:00 a.m. to 9:00 p.m. Monday through Wednesday, 9:00 a.m. to 11:00 p.m. on Thursday, 9:00 a.m. to 1:30 a.m. on Friday and 5:00 p.m. to 1:30 a.m. on Saturday for the Fourth Street Parking Ramp. 2. Significant changes in operating budget revenue projections include: o Locust St Daily revenues are remaining steady in total was some shifting between programs, o Iowa Street Top of Ramp program is decreasing from $70,00 to $66,700, -160- Revenues from the 5th Street Ramp remain unchanged, Revenues from the 4th Street Ramp are down $4,500 in daily fees, $9,000 in monthly rentals, $3,700 in night gates from the budgeted FY 2003 amounts, Parking Lot meter collections are decreasing from $90,000 to $80,000 baSed on FY 2002 actual revenue of $76,010, and Street Meter collections are projected to increase from $400,000 to $405,000 based on FY 2002 actual of $405,724. Parking ticket revenue has been increased $94,000 based on an increase in ticket fines from $4.00 to $5.00 and from $7.00 to $10.00 for late payments. Equipment replacement items at the maintenance level include a fax machine ($1,200), three chairs and a desk ($1,030), files for parking office ($375), replacing one meter checker vehicle ($10,000), and replacement shop equipment ($600). Property Maintenance has been increased from $7,601 to $12,246 to cover the cost of semi-annual cleaning of the tower windows on the 4th Street Ramp ($3,500). Property Insurance and General Liability Insurance line items have been increased $8,879 due to the estimated impact of the current insurance market (+15%) and redistribution of general liability insurance expense city-wide (+27%). Rental of Space for $3,400 covers the cost of lease payments to IDOT for the parking lot under the freeway. In response to City Council input during the FY 2003 budget process, an additional handicapped parking meter was provided on Locust to serve Library patrons. In addition, Five Flags staff was given three handicapped bags to use during major events as a way of creating additional handicapped parking spaces. -161- MEMORANDUM December 2, 2002 To: From: Re: Michael C. Van Milligen, City Manager Tim Horsfield, Parking System Supervi~ Increasing of parking fines Introduction The purpose of this memo is to provide you with information pertaining to increasing the initial fine for parking violations and increases in those amounts assessed for non- payment. Discussion During the development of the Fiscal 2004 budget, the Parking Division contacted eight cities in Iowa to gather information relative to their current parking fine structures. The cities contacted included Des Moines, Cedar Rapids, Waterloo, Davenport, Iowa City, Sioux City, Ames and Council Bluffs. I am providing the information for these cities as a comparison to the City of Dubuque's current fee structure. The comparison will indicate the initial fine amount, the amount of ~he first increase, if the municipality has one and finally the amount of fine if not paid within thirty days. This comparison represents only amounts for "expired meter" violations. In discussions with these cities, in general it was indicated that the rest of their parking violations are at the initial amount of $5.00 and then increase to $10.00 after 30 days. CITY INITIAL FINE IsT INCREASE 30 DAY FINE AMT, Ames $ 3.00 $ 5.00 After 7 days $10.00 Cedar Rapids $ 5.00 N/A $10.00 Council Bluffs $ 5.00 N/A $10.00 Davenport $ 4.00 $ 6.00 after 5 days NIA Des Moines $ 5.00 N/A $10.00 Iowa City $ 3.00 $ 5.00 after 10 days $10.00 Sioux City $ 5.00 N/A $10.00 Waterloo $ 2.00 $ 5.00 after 24 hours $10.00 Dubuque $ 4.00 $ 6.00 after 7 days N/A -162- The maximum fine allowable by the Code of Iowa (Section 321.236 la) for a municipal parking violation is $5.00 for the initial fine in conjunction with a $10.00 maximum fine after a 30 day time period. For violations other than those with an initial amount of $4.00, the City also has violations where the initial fine is $5.00 increasing to $7.00 after 7 days. These violations include alley, alternate side, residential district, street storage, private lot, fire hydrant and snow route violations. In this year's budget, we have projected revenue of $139,000.00 from parking fines. With the fine adjustments being proposed, it is difficult to anticipate the budget impact due to the number of variables involved. However, it can be expected to increase revenues approximately $93,000.00. As we worked through this years budget process, it was determined we would have a net operating budget deficit of $76,300.00. This in part brought us to research other cities parking fines and eventually make this recommendation. In summary, we would be increasing the $4.00 fines by $1.00 making all initial parking fines $5.00. We would then apply the increase to $10.00 after 30 days on all parking fines not paid. This in itself allows substantially more time for payment prior to a fine increase. This adjustment would also bring the City of Dubuque more in line with the fine structures adopted by a large majority of cities used in the comparison and I recommend this adjustment be implemented with the 2004 budget. Action Step The action requested is for youto review this information and recommend approval to the City Council with all adjustments to be implemented at your discretion, but no later than with the beginning of FY 2004. Cc: William Baum, Economic Development Director Pauline Joyce, Administrative Services Manager -163- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROGRAMIDEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 Parking Division Maintenance of Municipal Parking Lots Parking Construction Fd Comprehensive Parking Study Parking Construction Fd Surface Sealing of Fifth Street Parking Construction Fd Parking Ramp Concrete Driving Areas Deck Topping on Locust and Parking Construction Fd Iowa Street Parking Ramps Major Maintenance on Ramps Parking Construction Fd Surface Sealing of Third Street Parking Construction Fd Parking Ramp Concrete Driving ^reas Renovation of City Hall Parking Lot General Fund/ Parking Construction Fd FY 2008 TOTAL PAGE $ 33,000 $ 33,000 $ 33,000 $ 33,000 $ 33,000 $ 165,000 390 $ 110,000 $ . $ - $ - $ - $ 110,000 391 $ 30,000 $ - $ ~ $ - $ 35,000 $ 65,000 392 $ - $ 200,000 $ . $ . $ $ - $ 181,500 $ ~ $ 220,000 $ - $ - $ 41,000 $ $ $ - $ 309,000 $ . $ $ 200,000 393 $ 401,500 394 $ 41,000 395 - $ 309,000 396 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Parking Lots GOAL Provide for the long-term parking needs of the public in the downtown area on a self-supporting basis through the operation and maintenance of eight surfaced parking lots. DESCRIPTION This Activity includes the maintenance, collection and depositing of fees from seven metered lots and four assigned stall ~ots. The metered lots contain 266 metered stalls and the assigned lots have 224 total car spaces available. Four lots have been equipped with ten hour meters at twenty-five cents per hour. The assigned stall lots are a temporary use of the tand and are subject to development as part of the downtown redevelopment program. A lease continues with the Dubuque Historical Improvement Company for 16 stalls in Lot #3, Fifth and Bluff, for reserved usage. All of the lots are strategically located throughout the downtown area to accommodate needs of the driving public. SERVICE OBJECTIVES To maintain and operate parking lots and equipment by: a) b) c) d) e) g) h) i) J) k) ~) collecting and depositing revenue once per week from metered lots; billing and collecting monthly revenue from reserved and metered lots; painting, replacing, straightening and resetting meter posts; cleaning meter mechanisms annually; repairing and replacing vandalized or damaged meter components; correcting meter malfunctions daily; removing snow and ice accumulations; striping and rearranging stalls as necessary to improve efficiency and utilization; painting and numbering wheel stops in assigned stalls annually; stocking an inventory of meter parts; repainting meter case components; and replacing batteries in all meter mechanisms annually. To ensure the financial viability of the total parking system in accordance with bond convents by: a) b) continuing to promote use of all parking lots; evaluating parking lot usage to consider viable programs to accommodate special parking needs and generate additional revenue; and reviewing meter rates annually. Meter rates for one, two, four, ten, and twenty minute meters were increased July 1, 2000 to support the continued maintenance and improvements to the overall parking system. Economic Development/Parking System -i 65- Parking Lots To work through the Citizens with Disabilities Parking Committee to provide adequate disabled parking in all City operated parking lots in accordance with Chapter 321L of the Code of Iowa. To provide plantings and/or fencing around municipal lots to meet zoning site plan requirements for screening. To improve parking lot surfaces by providing asphalt overlay when economically feasible. 'BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capitol Outlay TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 1.00 1.00 1.00 $ 45,478 $45,612 $ 50,286 41,384 10,653 23,660 120 $ 86,862 $56,385 $ 73,946 $ 86,862 $56,385 $ 73,946 $140,534 $142,325 $149,608 FY 2004 RECOM'D 1.00 $54.379 24.958 $79,337 $79.337 $139,808 Economic Development/Parking System Parking Lots -166- PERFORMANCE MEASURES Number of metered spaces - daily Number of assigned stalls - monthly Number of hours per week spent collecting meters Number of hours per week spent for snow removal, grass cutting, maintaining signage in lets Number of hours per week spent repairing meters in lots, straightening posts, responding to citizen complaints Number of hours per week spent in cleaning, rebuilding, and preventative maintenance on mechanisms Number of meter complaint investigations yearly Number of hours spent painting lot stall markings and meter posts annually Number of hours spent annualiy replacing batteries FY 2001 ACTUAL 34O 236 7 3 7 8 4OO 230 16 FY 2002 ACTUAL 298 179 7 5 175 230 16 FY 2003 BUDGET 298 179 7 5 175 230 16 FY 2003 REVISED 298 179 7 6 7 5 175 230 16 Fy 2004 RECOM'D 266 224 7 6 7 5 2O5 50 20 Economic Development/Parking System Parking Lots -167- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Street Parking Meters GOAL Provide short- and long-term, on-street parking for the public in the downtown and immediate area on a self-supporting basis through the operation and maintenance of a street meter program. DESCRIPTION This Activity includes a price increase for the maintenance, collection and deposit of fees from 307 one-hour meters at thirty-five cents per hour; 633 two-hour meters at thirty-five cents per hour; 71 four- hour meters at thirty-five cents per hour: 470 ten-hour meters at twenty-five cents per hour; and 30 twenty-minute meters at sixty-five cents per hour for a total of 1,511 street meters. The hourly rates are established by ordinance. The City Manager is responsible for approving meter stall time changes within the metered business district. Personnel assigned to this Activity also assist in maintaining the parking ramps. The meter collection and repair functions are located in the lower garage area ofthe Fourth Street Parking Ramp. SERVICE OBJECTIVES To maintain on-street parking meters by: a) b) c) d) e) f) g) h) i) J) collecting and depositing meter fees at least once a week; painting, replacing, straightening and resetting meter posts; repairing and replacing vandalized or damaged meter components; winterizing coin slots and key locks annually; cleaning meter mechanisms regularly; correcting meter malfunctions daily; stocking an inventory of meter parts; replacing batteries in all meter mechanisms annually; servicing digital mechanisms; and rebuilding and repainting meter cases. To maintain a sufficient parts and mechanism inventory to allow immediate replacement of stolen or severely damaged meters to preclude any interruption of operation. To continue the program of economically refurbishing meter cases rather than making major capital investments of complete meter case purchases. To encourage public usage by maintaining all meters and providing immediate follow-up on reported problems. Economic Development/Parking System Street Parking Meters -168- To ensure the financial viability of the total parking system by reviewing meter rates annualify. Meter rates for one, two, four, ten hour and twenty minute meters were increased July 1, 2(:)00, to suppor[ continued maintenance and improvements to the overall parking system. To work through the Citizen with Disabilities Parking Committee to provide adequate disabled parking at street meters in accordance with Chapter 321L of the Code of Iowa. To utilize computerized metertrax equipment to analyze revenue collections and meter stall utilization. To review utilization of metered stalls continually and recommending to the City Manager meter stall time changes to achieve maximum meter utilization. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY2001 FY2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 $ 49,814 $49,229 $ 53,253 $ 57,559 10,899 7,048 10,226 9,892 7,167 5,225 31,370 $ 67,880 $ 61,502 $ 94,849 $ 67,451 $ 67,880 $ 61,502 $ 94,849 $ 67,451 $421,780 $429,747 $422,000 $427,500 PERFORMANCE MEASURES Number of: Street parking meters 1,536 Ten hour meters 446 Four hour meters 59 Two hour meters 676 One hour meters 323 Twenty minute meters 32 FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1,510 1,510 1,511 1511 442 442 470 470 114 114 71 71 657 657 633 633 269 269 307 307 28 28 30 30 Economic DevelopmentJParking System Street Parking Meters -169- PERFORMANCE MEASURES Hours per week spent collecting from meters Hours per week spent in preventative maintenance and cleaning mechanisms Meter complaint investigations yearly Hours spent annually painting street stall markings and meter posts Hours spent annually replacing batteries FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 26 26 26 26 26 20 20 20 20 20 1,000 625 617 617 625 4 4 4 4 180 64 64 64 64 66 Economic Development/Parking System -170- Street Parking Meters PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Locust Street Parking Ramp GOAL Encourage and enhance present and future business development in the downtown area, ensure the maximum life of the facility for downtown parking needs, and provide for the short- and long-term parking needs of the public by providing off-street parking in the Locust Street Parking Ramp located at the northwest side of the central business district. DESCRIPTION This Activity provides for management of the Locust Street Parking Ramp occupying a full block bounded by Eighth, Locust, Ninth and Bluff Streets. The ramp is a precast, prestressed concrete structure with six levels of parking consisting of 440 stalls. Annual repairs are scheduled to protong the ramp's service life. An equipment garage, maintenance shops and lunch room are located on the lower level and the Parking Division office is located on the first floor facing Bluff Street. The ramp has an entrance and an exit both on Locust and Bluff Streets. Parking rates are $.30 per hour for the first two hours and $.45 per hour for each additional hour thereafter with no maximum fee. There are a total of 99 daily parking spaces. Night gate revenues are collected through automatic equipment at a rate of $1.00 per exiting vehicle. Additionally, 65 stalls in the bay area are rented at $49.00 per month, 136 stalls are rented at $44.00 per month, and 140 stalls at the top of the ramp are rented. Downtown businesses provide free parking for their customers through the prepaid token parking program. Disabled stalls are available and marked accordingly. SERVICE OBJECTIVES To maintain the physical aspects of the Locust Street Parking Ramp by: a) repairing automatic ticket dispensers, cashier registers and other equipment; b) c) d) e) restriping parking stall pavement markings annually; keeping sidewalks free of ice, snow and debris; maintaining landscaping around the ramp; removing snow and ice from the exposed upper level; and ensudng the structural soundness of the facility by continuous preventative maintenance through the five year Capital Improvement Program. To obtain maximum use of the Locust Street Parking Ramp by: a) staffing the Locust Street cashier booth from 9:00 a.m. to 6:30 p.m. Monday through Friday; b) collecting and depositing daily fees from patrons; c) emptying and depositing fees from the night box; d) billing, collecting and depositing fees from monthly parkers and businesses renting the ramp for specific days on a contract basis; Economic Development/Parking System Locust Street Parking R~mp -171- e) f) g) h) J) ticketing parking violators; monitoring the use of disabled stalls; setling prepaid tokens; maintaining the night gate and collecting the $1.00 fee through automatic equipment; adhering to a "single pass card for one reserve stair' policy to ensure proper payment for ramp use and monitoring use of pass cards within the rampl and making arrangements with individual businesses or groups for periodic rental of ramp spaces to accommodate prepaid parking. To ensure the financial viability of the total parking system by reviewing the ramp fee structure annually. To stimulate increased usage of the ramp by: a) working with Dubuque Main Street, Ltd., and other businesses by promoting the prepaid token parking program; and b) improving conditions in the ramp to encourage patron usage. To provide sufficient disabled parking spaces as required by Chapter 321L of the Code of Iowa. To provide funding for all expenses including administrative overhead. To improve office efficiency by purchasing updated equipment. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Par~-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET ' Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 3.00 1.14 1.14 1.14 1.14 $147,460 $135,629 $166,797 $185,067 56,103 53,685 57,032 66,085 31,113 6,590 10,600 2305 $234,676 $195,904 $234,429 $253,456 669 689 1,907 2,075 $235,345 $196,593 $236,336 $255,531 $235,345 $196,593 $236,336 $255,531 $227,589 $215,572 $222,700 $221,500 Economic Development/Parking System Locust Street Parking Ramp -172- PERFORMANCE MEASURES Total number of parking spaces 440 440 Monthly assigned spaces 341 341 Hourly parking spaces 99 99 Disabled parking statls* 10 10 Daily average transactions 200 150 Revenue from daily receipts $60,097 $54,252 Revenue from monthly receipts $158,454 $153,019 FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Revenue from night gate $6,956 *Included in daily number of parking stalls $5,406 440 440 440 341 341 341 99 99 99 10 10 10 150 150 150 $60,000 $55.000 $55.000 $155,000 $160,000 $160.000 $6.500 $5,000 $5.000 Economic Development/Parking System -173- Locust Street Parking Ramp PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Iowa Street Parking Ramp GOAL Encourage and enhance present and future business development in the downtown area, assure the maximum life of the facility for downtown parking needs, and provide for the short and long-term parking needs of the public by providing off-street parking in the Iowa Street Parking Ramp located on the easterly side of the central business district. DESCRIPTION This Activity provides for management of the Iowa Street Parking Ramp occupying an area bounded by Eighth, Iowa and Sixth Streets and on the west by a public alley. The ramp is a poured concrete structure with three levels of parking consisting of 613 stalls. The ramp has entrances on Eighth and Iowa streets and exits on Iowa and Sixth Streets. Parking rates are $.30 per hour for the first two hours and $.45 per hour for each additional hour thereafter with no maximum fee. There are 124 daily parking spaces. Night gate revenues are collected through automatic equipment at a rate of $1.00 per exiting vehicle. Additionally, 280 stalls are rented at $44.00 per month and 209 spaces are rented on the top deck at $32.00 per month. Disabled stalls are available and marked accordingly. Repairs to the surface coating and structural repairs are conducted on a biannual basis. SERVICE OBJECTIVES To maintain the physical aspects of the Iowa Street Parking Ramp by: a) repairing automatic ticket dispensers, cash registers, and other equipment; b) restriping parking stall pavement markings annually; c) keeping sidewalks free of snow, ice and debris; d) maintaining planted areas; e) removing snow and ice from the exposed upper level; and f) assuring the structural soundness of the facility by continuous preventative maintenance through the five year Capital Improvement Program. To obtain maximum use of the Iowa Street Parking Ramp by: a) staffing the Seventh Street cashier booth from 9:00 a.m. to 6:30 p.m. Monday through Fdday; b) providing special cashier hours to accommodate parkers attending selected events at the Grand Opera House; c) collecting and depositing daily fees from patrons; d) billing, collecting and depositing fees from monthly parkers and contract users; e) ticketing parking violators; f) monitoring the use of disabled stalls; g) maintaining the night gate and collecting the $1.00 fee through automatic equipment; Economic Development/Parking System Iowa Street Parking Ramp -174- h) i) adhering to a "single pass card for one reserve stall" policy to ensure proper payment for ramp use; and increasing the utilization of both parking ramps through innovative parking and marketing techniques to keep the system self-sustaining. To ensure the financial viability of the total parking system by reviewing the ramp fee structure annually, To stimulate increased usage of the ramp by: a) working with Dubuque Main Street, Ltd. and other businesses by promoting the prepaid token parking program; b) promoting the "top of the ramp" program which provides 209 assigned stalls to patrons at $32.00 per month; and c) improving conditions at the ramp to encourage patron usage. To provide sufficient disabled parking spaces as required by Chapter 321L of the Code of Iowa. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 3.00 1.14 1.14 1.14 1.14 $152,314 $151,477 $167,305 $181,044 43,187 42,070 43,237 50,738 888 30,960 300 300 $196,389 $224,507 $210,842 $232,082 669 689 $197,058 $225,196 $210,842 $232,082 $197,058 $225,196 $210,842 $232,082 $299,936 $282,639 $298,800 $295,500 Economic Development/Parking System Iowa Street Parking Ramp -175- FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D PERFORMANCE MEASURES Total number of parking spaces 613 613 613 613 613 Monthly assigned spaces 492 492 492 492 492 Hourly parking spaces 121 121 121 121 121 Disabled spaces* 8 8 8 8 8 Average daily transactions 225 200 200 200 200 Revenue from certificates $1,156 $925 $900 $900 $900 Revenue from daily receipts $68,789 $63,336 $68,000 $68000 $68.000 Revenue from monthly assigned $149,370 $145.507 $150.000 $150.[300 $150.000 Revenue from Top O'Ramp $69,864 $63,590 $7C 000 $66,700 $66 700 Revenue from night gate $10,758 $9,279 $9,900 $9,900 $9,900 *Included in daily number of parking spaces Economic Development/Parking System -176- Iowa Street Parking Ramp PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Fifth Street Parking Ramp GOAL Encourage and enhance the present and future business development in the downtown area and provide for long-term parking needs of the public by providing off-street parking in the Fifth Street Parking Ramp. DESCRIPTION This Activity provides for management of the Fifth Street Parking Ramp occupying an area bounded by Fifth and Sixth Streets on the west side of Iowa Street. This ramp opened in January 1991, and an expansion was completed in October 2000, providing 625 monthIy stalls using a gate operation. This ramp now is at 100% occupancy and can be operated as either a cashier or gate operation. This Activity is staffed by a full-time Laborer (.75 FTE) with maintenance by personnel from the Iowa and Locust Street Parking Ramps. SERVICE OBJECTIVES To maintain the physical aspects of the Fifth Street Parking Ramp by: a) b) c) d) e) maintaining the gate and other equipment; restriping parking stall pavement markings annually; keeping sidewalks free of ice, snow and debds; removing snow from the exposed upper level; maintaining the structural soundness of the facility by continuous preventive maintenance; and maintaining a gate operation for twenty-four hour access to the ramp on weekends and during special events. To obtain maximum use of the Fifth Street Parking Ramp by marketing, monitoring usage and adjusting operations. 3. To provide sufficient disabled parking spaces as required by Chapter 321L of the Code of Economic DevelopmentJParking System Fifth Street Parking Ramp -177- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1,00 .75 .75 .75 $ 36,577 $ 40,649 $ 34,726 $ 38,320 41,628 39,302 44,121 51,812 3,101 600 600 600 $ 81,306 $ 80,551 $ 79,447 $ 90,732 417,199 505,434 508,074 504,824 $498,505 $585,985 $587,521 $595,556 $498,505 $585,985 $587,521 $595,556 $259,283 $316,925 $297,270 $296,400 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of non-assigned stalls 613 625 625 625 625 Stalls rented 575 650 650 650 650 Revenue from non-assigned $258,381 $314,977 $298,400 $296,400 $296,400 Revenue from night gate $863 $1,754 $870 Economic Development/Parking System Fifth Street Parking Ramp -178- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Meter Enforcement GOAL Provide effective enforcement of the Parking Ordinance as it relates to street and lot meters two hour zones, alley parking, and other special parking situations in or near the metered district. DESCRIPTION This Activity is staffed by two full-time and two part-time Meter Checkers who monitor approximately 1,800 parking meters on a continuing basis during a nine hour day, six days a week. The Meter Checkers also monitor an array of other parking situations in or near the metered district. SERVICE OBJECTIVES To enforce the Parking Ordinance by: a) b) c) d) e) f) checking each meter several times daily, Monday through Saturday; seeking out vehicles with five or more parking violations and impounding these vehicles; monitoring parking in the two-hour zones adjacent to metered areas; monitoring parking in downtown alleys and other areas where parking is prohibited; assisting police parrot units in enforcing snow removal parking restrictions; and monitoring parking in residential permit areas within or near the metered district. To aid members of and visitors to the community by answering requests for information and direction. 3. To assist the Parking System by reporting defective meters. Economic Development/Parking System Meter Enforcement -179- BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 $ 81,542 $ 92,484 $102,982 $112,451 9,194 5,766 8,146 7,965 3,075 10,000 $ 90,736 $101,325 $111,128 $130,416 $ 90,736 $101,325 $111,128 $130,416 $117,968 $162,377 $139,800 $160,000 PERFORMANCE MEASURES Pa~ingtick~sissued FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 47,929 48,360 48,000 49,000 49,000 Economic Development/Parking System Meter Enforcement -180- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development] Parking System Fourth Street Parking Ramp GOAL Encourage and enhance the present and future business development in the downtown area and provide for long-term parking needs of the public by providing off-street parking in the Fourth Street Parking Ramp. DESCRIPTION This Activity provides for management of the Fourth Street Parking Ramp occupying an area bounded by Third and Fourth Streets on the west side of Iowa Street. This ramp opened in June, 2002 and 'will provide a mix of short-term daily parking stalls and long-term monthly stalls using an automatic gate operation. This Activity is staffed by a part-time Laborer (.50 FTE) and part-time cashiers. Night gate revenues are collected through automatic equipment at a rate of $2.00 per exiting vehicle. SERVICE OBJECTIVES To maintain the physical aspects of the Fourth Street Parking Ramp by: a) b) c) d) e) f) g) h) repairing automatic ticket dispensers and other equipment; restriping parking stall pavement markings annually; keeping sidewalks free of ice, snow, and debris; maintaining planted areas around the ramp; maintaining stair towers and pedestrian area; removing snow and ice from the exposed upper level; maintaining the structural soundness of the facility by continuous preventive maintenance through the five year Capital Improvement Program; and maintaining a gate operation for twenty-four hour access to the ramp. 4 To obtain maximum use of the Fourth Street Parking Ramp by: a) staffing the cashier booth from 9:00 a.m. - 9:00 p.m. Monday through Wednesday, 9:00 a.m. - 11:00 p.m. on Thursday, 9:00 a.m. - 1:30 a.m. on Friday and 5:00 p.m. - 1:30 a.m on Saturday; b) collecting and depositing daily fees from patrons; c) emptying and depositing fees from the night box; d) billing, collecting and depositing fees from monthly parkers and businesses renting the ramp for specific days on a contract basis; e) ticketing parking violators; f) monitoring the use of disabted stalls; g) selling prepaid tokens; h) maintaining the night gate and collecting the $2.00 fee through automatic equipment; and Economic DevelopmentJParking System Fourth Street Parking Ramp -181- i) working with the Five Flags Civic Center, the Iowa Welcome Center and Mississippi River Discovery Center to meet patron parking demand for special events. To provide sufficient disabled parking spaces as required by Chapter 321L of the Code of Iowa. To ensure the financial viability of the total parking system by reviewing the ramp fee structure annually. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary Parking Operations Fund Tax Increment - Downtown TOTAL BUDGET Revenue Genemted FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .75 .75 .75 .25 1.24 1.24 1.24 $ 24 $ 20,749 $ 63,547 $ 67,442 2,520 5,543 43,075 53,689 697 $ 2,544 $ 26,989 $106,622 $121,111 167,337 470,113 469,866 469,195 $169,881 $497,102 $576,488 $590,306 $ 2,544 167,337 $ 26,989 $106,622 $121,111 470,113 469,866 469,195 $497,102 $576,488 $590,306 $ 1,466 $138,700 $121,500 $169,881 PERFORMANCE MEASURES Number of non-assigned stalls Stalls rented Revenue from non-assigned Hourly parking spaces Daily average transactions Revenue from daily receipts Revenue from night gate FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D 320 320 320 50 200 200 $22,800 $105,000 $1051000 100 100 100 75 50 50 $19,500 $15,000 $15,000 $2,600 $1,500 $1,500 Economic Development/Parking System Fourth Street Parking Ramp -182- CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED PROGRAM - 3 - HOME & COMMUNITY ENVIRON. DEPARTMENT - 46 - Parking Division FUN~ ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET 010 61010 FULL-TIME EMPLOYEES 490 61010 FULL-TIME EMPLOYEES 27],119 010 61020 PART-TIME EMPLOYEES 490 61020 PART-TIME EMPLOYEES 48,023 490 61030 SEASONAL EMPLOYEES 73 010 61050 OVERTIME PAY 490 61050 OVERTIME PAY 11,149 490 6].071 HOLIDAY PAY-OVERTIME 1,268 01( 61310 IPERS 490 61310 IPERS 19,063 010 61320 SOCIAL SECURITY 490 61320 SOCIAL SECURITY 25,239 010 61410 HEALTH INSURANCE 490 61410 HEALTB INSURANCE 53,373 010 61430 WORKMENS' COMPENSATION 490 61430 WORKMENS' COMPENSATION 1,706 010 61450 LIFE INSURANCE 490 6].450 LIFE INSURANCE 456 010 616].0 UNIFORM ALLOWANCE 490 61610 UNIFORM ALLOWANCE 010 61650 EMPLOYEE PHYSICALS 490 61650 EMPLOYEE PHYSICALS 198 490 61651 OTHER MEDICAL COSTS TOTAL Wages and Benefits 431,667 297 200 765 200 40 535,828 638,896 FY 2004 RECOMMENDED 49,095 52,368 275,384 322,376 396,742 19,462 24,077 52,763 73,766 107,657 122 50 463 9,761 17,247 18,439 641 3,931 4,422 19,469 23,770 30,064 5,248 5,883 25,867 31,625 39,998 i2,326 13,537 56,481 65,145 99,140 1,058 678 1,587 959 1,676 95 154 466 826 1,046 922 1,200 1,200 300 696,262 490 62010 OFFICE SUPPLIES 1,154 1,460 1,530 1,562 490 62011 UNIFORM PURCHASE/MAINT. 1,731 1,225 2,065 2,166 490 62030 POSTAGE AND SHIPRING 3,533 2,279 4,293 4,823 490 62060 O/E MAINT CONTRACTS 100 100 490 62061 DP EQUIP. MAINT CONTRACTS 265 490 62090 PRINTING & BINDING 2,554 5,137 4,562 6,270 490 62110 COPYING/REPRODUCTION 71 150 100 100 010 62130 LEGAL NOTICES & ADS 352 200 490 62130 LEGAL NOTICES & ADS 136 4,439 650 850 490 62140 PROMOTION 628 750 775 800 490 62190 DUES & MEMBERSHIPS 571 495 600 600 PROGRAM - 3 FUND ACCOUNT 4~0 62240 490 62310 490 62320 490 62360 490 62411 490 62412 490 62415 490 62416 490 62418 490 62421 490 62431 490 62434 490 62435 ~-~ 490 62436 ~ 490 62441 490 62442 010 62443 490 62443 010 62511 490 6251]. 010 62521 490 62521 490 62528 490 62611 010 62614 490 62614 490 62615 490 62636 490 62665 0~0 62671 490 62671 490 62699 010 62725 490 62725 490 62726 010 62731 HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 46 - Parking Division ......... TITLE ......... FY 2001 ACTUAL REFUNDS TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS EDUCATION ~ TRAINING UTILITY EXP-ELECTRICITY UTILITY EXP-GAS UTILITY EXPENSE STORMWATR UTILITY EXP-WATER UTILITY EXP-REFUSE TELEPHONE PROPERTY MAINTENANCE HVAC MAINTENANCE ELEVATOR MAINTENANCE RENTAL OF SPACE INSURANCE, PROPERTY BOILER INSURANCE GENERAL LIABILITY INS GENERAL LIABILITY INS FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MACH/EQUIP MAINTENANCE EQUIP MAINT CONTRACT EQUIP MAINT CONTRACT MACH/EQUIP MAINT. OUTSOUR DE-ICING PRODUCTS FALSE ALARM CHARGES MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES CASH SHORT AND OVER BILL COLLECTION SERVICES BILL COLLECTION SERVICES AUDIT SERVICES MISCELLANEOUS SERVICES 27 85 46,427 4,002 501 722 11,030 6,448 2,487 2,576 10,442 390 3,471 1,686 4,148 704 7,199 1,236 13,199 20,366 25 20 2,200 FY 2002 ACTUAL 30 1,227 51 70 48,619 1,693 5].9 781 8,703 7,143 266 8,147 12,169 390 1,487 3,521 618 1,673 1,732 532 7,811 1,276 103 4,489 227 19,866 4 1,323 2,300 27 FY 2003 BUDGET 1,500 350 500 61,941 7,742 764 740 5,630 7~601 8,772 3,400 14,400 390 1,600 5,050 400 1,940 2,700 1,955 9,781 1,475 1,512 19,065 35 300 22,583 1,471 25 3,200 FY 2004 RECOMMENDED 1,500 350 500 73,049 1,945 3,288 777 755 9,636 12,246 1,000 13,656 3,400 19,400 448 9,859 2,695 4,686 9,875 3,566 250 19,574 35 23,017 25 500 2,600 PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY'OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 46 - Parking Division FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 490 490 490 49O TOTAL 490 TOTAL 490 490 490 010 490 490 490 490 490 490 490 490 490 490 490 TOTAL 490 TOTAL 490 TOTAL 62731 MISCELLANEOUS SERVICES 62747 MACH/EQUIPMENT RENTAL 62820 STREET DIVISION SERVICES 62832 SERVICE FROM PARK DEPT Supplies and Services 63314 PAYROLL OVERHEAD Admin/Overhead/Stores Gar 71110 MISC. OFFICE EQUIPMENT 71114 CASH REGISTERS 71119 FAX MACHINE 71123 SOFTWARE 71123 SOFTWARE 71124 MICRO-COMPUTER 71211 DESKS/CHAIRS 7].214 FILES 71227 SIGNAGE 71312 VAN/PICKUP/WAG REPL 71324 SWEEPER/SCRUBBER 71326 3 WHEEL VEHICLE 71410 SHOP EQUIPMENT 71512 COMPRESSORS 71616 SNOW BLOWER Machinery and Equipmenn 72410 PAGER/RADIO EQUIPMENT Machinery and Equipment 28,070 71 17,808 195,722 1,338 1,338 453 3,298 3,101 495 30,594 -234 1,080 2,789 693 42,269 73411 EQUIP ACQUISITION CIP Expenditures ].30 490 130 490 74111 74111 74112 74112 PRINCIPAL PAYMENT PRINCIPAL PAYMENT INTEREST PAYMENT INTEREST PAYMENT 165,000 167,337 252,199 FY 2002 ACTUAL 1,668 9,366 164,].18 1,378 1,378 282 3,075 772 545 120 31,851 36.645 7~697 7~697 2, 925 2, 925 183.250 260,000 286,864 245,434 FY 2003 BUDGET 8,100 600 100 19,000 229,497 1,907 1,907 3OO 10,000 600 7,000 4,300 400 22,600 27,270 27,270 192.179 275,000 277,687 233,074 FY 2004 RECOMMENDED 9,750 100 100 19,000 265,118 2,075 2,075 1,200 1,030 375 10,000 600 13,205 201,117 285,000 268,078 219,824 PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 46 - Parking Division FUND ACCOUNT ........ TITLE ......... FY 2001 ACTUAL TOTAL Debt Service 490 91010 TO GENERAL 490 91330 TO PARKING CONSTRUCTION TOTAL TRANSFERS OUT TOTAL DEP/DIV: Parking Division FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 584,536 975,547 977.940 974,019 27,125 28,852 29,217 73,516 470,000 220,000 201,200 497,125 28,852 249,217 274,716 1,752,657 1,752,990 2,147,327 2,225,395 FUND - 490 PARKING OPERATING FUND PRGRAM 3--FACiLITIES AND ENVIRONMENT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT PARKING DIVISION ACT. ACCT 46001 52110 46300 44330 46300 44331 46300 44332 46300 44333 46300 54302 46310 44330 46310 44333 46310 44334 46310 44335 46310 44336 46310 54303 46320 44311 46320 44331 ~_.~46320 44333 ~.~46330 44330 46330 44331 46330 44333 46400 44320 46400 44321 46400 44322 46400 44323 46400 44326 46400 44327 46400 44328 46400 44329 46400 44338 46420 44310 46420 44311 46420 44312 46420 44313 46420 53302 46431 51103 ......... TITLE ......... INVESTMENT EARNINGS DAiLEY FEES MONTHLY RENTAL LOCUST ST~CERT. SALES NIGHT GATE DAMAGE CLA1MS DAILEY FEES NIGHT GATE TOP OF RAMP RAMP CFT SAL RAMP ASSIGNED REIMBURSEMENTS-GENERAL STREET METER PERMITS MONTHLY RENTAL NIGHT GATE DAILEY FEES MONTHLY RENTAL NIGHT GATE 3RD STREET LOT LOT METER COLLECTIONS LOT 4 - 4TH & IOWA PEDESTRIANWAY LOT REDSTONE PARKING CONTRACT MONTHLY RENTAL HOLIDAY IN LOT REANTAL 4TH & CENTRAL LOT 2 RENTAL LOT 1 RENTAL STREET METER COLLECTIONS STREET METER PERMITS ,STREET PARKNG PERMIT METER HOOD RENTALS MISCELLANEOUS REVENUE PARKING TICKET FINES FY2001ACTUAL FY2002ACTUAL FY2003 BUDGET 63,151 44,712 20,000 60,097 54,252 60,000 158,454 153,019 155,000 1,682 1,795 1,200 6,956 5,406 6,500 400 1,100 68,789 63,338 68,000 10,758 9,279 9,900 69,864 63,590 70,000 1,156 925 900 149,370 145,507 150,000 77 38 194 258,381 314,977 296,400 863 1,754 870 1,298 19,500 114,000 168 5,200 2,041 25 89,511 76,010 287 29,529 24,547 4,224 4,608 1,602 7,410 9,390 11,706 3,650 8,976 300 9,028 396,356 405,724 6,799 8,150 1,603 1,867 13,523 14,006 3,500 15 FY 2003 REVISED FY 2004 RECOM. 55,000 55,000 160,000 160,000 1,500 1,500 5,000 5,000 68,000 68,000 9,900 9,900 66,700 66,700 900 900 150,000 150,000 296,400 296,400 15,000 15,000 105,000 105,000 1,500 1,500 90,000 80,000 80,000 29,400 4,608 7,800 8,900 8,900 400,000 6,800 1,700 13,500 29,400 4,608 8,000 8,900 8,900 405,000 7,000 2,000 13,500 160,000 29,400 4,608 8,000 8,900 8,900 405,000 7,000 2,000 13,500 254,000 TOTAL PARKING OPERATING FUND 1,412,274 1,433,463 1,549,078 1,662,208 1,756,208 FUND 010 GENERAL FUND PROGRAM--FACILITIES AND ENVIRONMENT ACT. 46430 46430 TOTAL ACCT ......... TITLE ......... 51100 AGED PARKING FINES 51103 PARKINGTICKET FINES PARKING DIVISION CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT PARKING DIVISION FY2001ACTUAL FY2002ACTUAL 90 162,287 162,377 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 800 139,000 139,800 160,000 160,000 FUND 330 PARKING CONSTRUCTION FUND PRGRAM 3--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 00330 52110 00330 59440 00330 59490 33051 4 52501 33051 4 54202 33051 4 59010 33051 4 59440 33051 4 59490 33085 8 53202 33085 8 54202 TOTAL INVESTMENT EARNINGS FR GO BOND PROCEEDS FR PARKING OPERATING LAND SALES SALES TAX REFUNDS FR GENERAL FR GO BOND PROCEEDS FR PARKING OPERATING PRIVATE PARTICIPANT SALES TAX REFUNDS PARKING CONSTRUCTION FUND CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 228.641 115.804 5,560,733 220,000 330.000 66.000 3.829 273,304 5,560,733 250.000 6.625 31,371 FY 2003 BUDGET FY2003REVISED FY2004RECOM. 6.000 12.000 6,000 220.000 220.000 201,200 [2,190,782 456,259 226,000 232,000 207,200 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 46 PARKING DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 490 O551 GE-36 490 0760 GE-25 490 1700 GD~O6 490 2205 GD-O6 490 0870 GD-O4 010 6150 OE-03 z~90 6150 OE-03 490 0735 OE-02 490 0700 PARKING SYS. SUPERVISOR ACCOUNT CLERK I (CONFIDENTIAL) PARKING METER SERVICEWORKER I MAINTENANCEWORKER LABORER-G.D. METER CHECKERS METER CHECKERS SENIOR CASHIER OE-O1 RAMP CASHIER TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 490 0894 010 6170 490 6170 490 O701 GD-O4 LABORER-P.T. GENERAL DRIVERS OE-03 METER CHECKERS OE-03 METER CHECKERS OE-O1 RAMP CASHIER TOTAL PART TIME EMPLOYEES TOTAL PARKING DIVISION FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 1.OO 53,172 1.00 50,926 1.O0 55,280 1.00 31,460 1 .OO 32,990 1.00. 33,938 1.00 33,616 1.00 35,942 1.00 37,876 2.00 66,518 2.00 70,628 2.00 74,468 2.00 62,417 2.50 83,580 2.50 88,723 2.OO 48,578 2.00 52,368 2.00 55,801 1.00 24,112 1.00 25,586 1.00 26,916 1.00 21,428 1.00 22,724 1.00 23,902 11.00 341,301 11.50 374,744 11.50 396,904 0.25 7,998 1.00 23,186 1.00 24,077 1.OO 25,728 2.78 57,770 3.52 73,766 3.52 81,929 4.03 88,954 4.52 97,843 4.52 107,657 15.03 430,255 16.O2 472,587 16.02 504,561