Dubuque Racing Associaiton CIP amendmentMarch 20, 2001
Honorable Mayor and City Council
Dubuque City Hall
50 West 13th Street
Dubuque, IA 52001-4864
Dear Honorable Mayor and City Council:
At the monthly Dubuque Racing Association meeting held on March 20, 2001, the DRA
Board of Directors approved an amendment to the 2001 DRA CIP Schedule.
The original CIP Schedule approved by both the DRA Board and the City included
$70,319 for replacement of the casino and entryway carpeting. DGP&C staffbid out this
project locally and received bids of $106,455 and $114,9~85. Because the bids came in.
high and because of some unkmowns regarding facility reconfiguration, the Board has
removed this item from the CIP budget.
In addition, a conversion of the CDS computerized slot tracking system has been revised
to reflect newer specifications and additional software and equipment necessary to
complete the project. The CDS system upgrade was listed on the original CIP schedule at
$193,362~ Additional costs to complete will add $73,621 to the project, for a new total of
$266,983.
Provisions within the DRA/City Lease require City concurrence and approval for
certain projects involving DRA Reserve Funds. The net effect on the overall CIP
schedule is an increase of $3,302. The 2001 Original and Amended CIP Schedules
list the following total expenditures:
Original
DRA Reserve Funds: $1,742,115.
Depreciation & Improvement Fund: $ 394~157.
Total: $2,136,272.
Amended
$1,745,417.
$ 394~157.
$2,139,574.
Sincerely, ~
Bruce Wentworth
General Manager
Dubuque Racing Association
I respectfully request that the City Council concur with this amendment to the 2001 DP,&
CIP schedule:
P.O. Box 3190 "DUBuOu,~, IA 52004-3190 · PHONE 319.582.3647" PAX 319.582.9074
DUBUOUE
CASD
DATE:
MEMO TO:
FROM:
RE:
March 13, 2001
DRA Board of Directors
Brian D. Southwood
2001 CIP
Recommendation:
Remove thc carpeting replacement from the 2001 CIP budget and increase the CDS
Upgrade from $193,362 to $266,983.
Fiscal 2001 CIP Schedule approved 10/25/00 $2,136,272
Remove Carpet ($70,319)
Increase CDS Upgrade $73,621
New Fiscal 2001 CIP Schedule $2,139,574
Increase to Fiscal 2001 CIP Schedule $3,302
Discussion:
The current CIP schedule includes $70,319 for replacement of the casino and entryway
carpeting. Staffworked with Milliken Carpet, a manufacturer of casino carpet that comes
in 3 x 3 foot squares. We also believe that the use of squares would minimize downtime
during replacement and make later replacement of worn areas easier.
We asked Commercial Flooring and The Floor Show to submit bids based on the pattern
and colors we identified. The Commercial Flooring bid was $106,455 and the Floor
Show bid was $114,985.
Becattse the 2 bids came in high and of the unknowns regarding reconfiguration of the
casino, we recommend not proceeding with replacing the carpet.
The CDS project is more than a simple upgrade of the software; it is a full conversion of
our system. We are the 5th property to be converted and as the other properties were
converted CDS has determined that changes needed to be made to the hardware
specifications. As a result of these changes the cost of the project has increased. Below
is a listing of the additional items needed by DGP&C to properly do the conversion.
EO. Box 3190 · 1855 Greyhound Park D[ive ° Dubustue, IA 52004:3190 · 319.582.3647 ° 800.373.3647 · Fax: 319.582.9074
Server 20,000
Tape Backup-- 12,000_
PC 2,600_
Printers 9,00~0
Card Readers 4,750
Software j 1,000
Contingency _[ 24,271
Total} 73,621_
The final phase of the conversion starts on March 22, 2001 and continues until April 2,
2001. During this time CDS has 5 staff members working with us on the conversion and
training of our staff.
To begin the conversion process the server used for the CDS program needed to be sent
to Las Vegas to be configured. When the server was shipped back to us UPS dropped it
and the server no longer worked. The spec for the server changed so we purchased a new
server with the new spec (a server with the old specs can no longer be purchased). CDS
will reimburse us for the old server, but the new server cost us $20,000 more than the old
one.
The new system requ-ires incremental backups of the database every two hours. To
accomplish this an automatic tape backup system needs tO be purchased.
Players Club needs an extra PC because the conversion will not transfer the history of the
players to the new system just their totals. One computer needs to be setup so the Players
Club representatives to access the old system in a read only mode.
Other properties that have converted have found that the dot matrix printers do not work
well with the system, because of this we need laser printers in Auditing, Players Club and
the Cage.
A security feature in the new system requires the entry of the employee ID for each
jackpot/fill transaction. New card readers are needed so the employee cmn swipe their
access cards instead of typing h~ the ID each time.
New software is needed to link the database to the new tape backup system.
A 10% contingency has been added for other unknown issues that may come up during
the actual conversion.
I apologize for the timing of this request, but CDS keeps changing the specifications as
they do more and more conversions.
If you have any question, please contact me.
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 28, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Dubuque Racing Association
Dubuque Racing Association General Manager Bruce Wentworth has'submitted a request for an
amendment to their capital improvement program.
I respectfully request Mayor and City Council approval of the amendment.
MCVM/jh
Attachment
CC:
Michael C. Van Milligen
Bm'fy Lindahl, Corporation Counsel
DUBUQUE RACING ASSOCIATION
March 20, 2001
Honorable Mayor and City Council
Dubuque City Hall
50 West 13th Street
Dubuque, IA 52001-4864
Dear Honorable Mayor and City Council:
At the monthly Dubuque Racing Association meeting held on March 20, 2001, the DRA
Board of Directors approved an amendment to the 2001 DRA CIP Schedule.
The original CIP Schedule approved by both the DRA Board and the City included
$70,319 for replacement of the casino and entryway carpeting. DGP&C staff bid out this
project locally and received bids of $106,455 and $114,985. Because the bids came in
high and because of some unknowns regarding facility reconfiguration, the Board has
removed this item from the CIP budget.
In addition, a conversion of the CDS computerized slot tracking system has been revised
to reflect newer specifications and additional software and equipment necessary to
complete the project. The CDS system upgrade was listed on the original CIP schedule at
$193,362. Additional costs to complete will add $73,621 to the project, for a new total of
$266,983.
Provisions within the DRA/City Lease require City concurrence and approval for
certain projects involving DRA Reserve Funds. The net effect on the overall CIP
schedule is an increase of $3,302. The 2001 Original and Amended CIP Schedules
list the following total expenditures:
DR& Reserve Funds:
Depreciation & Improvement Fund:
Total:
Original Amended
$1,742,115. $1,745,417.
$ 394~157. $ 394A57.
$2,136,272. $2,139,574.
respectfully request that the City Council concur with this amendment to the 2001 DRA
CIP schedule.
Sincerely, ~
Bruce Wentworth
General Manager
Dubuque Racing Association
P.O. Box 3190 · DU,~Ua~UE, IA 52004-3190 · PHONE 319.582.3647 · FAX 319.582.9074
CASINO
DATE:
MEMO TO:
FROM:
RE:
March 13, 2001
DRA Board of Directors
Brian D. Southwood
2001 CIP
Recommendation:
Remove the carpeting replacement from the 2001 CIP budget and increase the CDS
Upgrade from $193,362 to $266,983.
Fiscal 2001 CIP Schedule approved 10/25/00 $2,136,272
Remove Carpet ($70,319)
Increase CDS Upgrade $73,621
New Fiscal 2001 CIP Schedule $2,139,574
Increase to Fiscal 2001 CIP Schedule $3,302
Discussion:
The current CIP schedule includes $70,319 for replacement of the casino and entryway
carpeting. Staff worked with Milliken Carpet, a manufacturer of casino carpet that comes
in 3 x 3 foot squares. We also believe that the use of squares would minimize downtime
during replacement and make later replacement of worn areas easier.
We asked Commercial Flooring and The Floor Show to submit bids based on the pattern
and colors we identified. The Commercial Flooring bid was $106,455 and the Floor
Show bid was $114,985.
Because the 2 bids came in high and of the unknowns regarding reconfiguration of the
casino, we recommend not proceeding with replacing the carpet.
The CDS project is mom than a simple upgrade of the software; it is a full conversion of
our system. We are the 5th property to be converted and as the other properties were
converted CDS has determined that changes needed to be made to the hardware
specifications. As a result of these changes the cost of the project has increased. Below
is a listing of the additional items needed by DGP&C to properly do the conversion.
P.O. Box 3190 ' 1855 Greyhound Park Drive · Dubustue, IA 52004:3190 · 319.582.3647 · 800.373.3647 · Fax: 319.582.9074
Server 20,000
Tape Backup 12,000
PC 2,600
Printers 9,000
Card Readers 4,750
Software 1,000
Contingency 24,271
Total 73,621
The fmal phase of the conversion starts on March 22, 2001 and continues until April 2,
2001. During this time CDS has 5 staff members working with us on the conversion and
training of our staff.
To begin the conversion process the server used for the CDS program needed to be sent
to Las Vegas to be configured. When the server was shipped back to us UPS dropped it
and the server no longer worked. The spec for the server changed so we purchased a new
server with the new spec (a server with the old specs can no longer be purchased). CDS
will reimburse us for the old server, but the new server cost us $20,000 more than the old
one.
The new system requires incremental backups of the database every two hours. To
accomplish this an automatic tape backup system needs to be purchased.
Players Club needs an extra PC because the conversion will not transfer the history of the
players to the new systemjust their totals. One computer needs to be setup so the Players
Club representatives to access the old system in a mad only mode.
Other properties that have converted have found that the dot matrix printers do not work
well with the system, because of this we need laser printers in Auditing, Players Club and
the Cage.
A security feature in the new system requires the entry of the employee ID for each
jackpot/ftll transaction. New card readers are needed so the employee can swipe their
access cards instead of typing in the ID each time.
New software is needed to link the database to the new tape backup system.
A 10% contingency has been added for other unknown issues that may come up during
the actual conversion.
I apologize for the timing of this request, but CDS keeps changing the specifications as
they do more and more conversions.
If you have any question, please contact me.