School Resources Ofc Grant ApCITY OF DUBUQUE, IOWA
MEMORANDUM
March 28, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
School Resource Officer Grant Application
Chief of Police Kim Wadding is recommending approval of a Cops in Schools Grant Application
for an additional School Resource Officer. This is consistent with previou~s approval from the
City Council to apply for two School Resource Officers; however, only one was funded.
I concur with the recommendation and respectfully request Mayor and City Council approval.
Michael C. Van Milligen
MCVM/jh
Attackment
cc: Barry Lindahl, Corporation Counsel
Kim B. Wadding, Police Chief
To: Michael C. Van Milligen
City Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 26, 2001
From: Kim B. Wadding
Police Chief
Re: New SRO Application - 2001/02
INTRODUCTION:
On May 30, 2000 Chief Joim Mauss submitted a memorandum to you requesting the City
Council approve a Cops in Schools Grant Application for two School Resource officers. The
request was granted and the application was submitted. As a result, one of the two School
Resource Officer positions was funded. As we waited for word on the second position we were
recently told we would have to submit a new application.
DISCUSSION:
The purpose of this memorandum is to resubmit a new application for a second federally funded
School Resource Officer position. The Cops in Schools grant applications are to be postmarked
no later than June 15, 2001. Priority consideration for FY 2001 f~nding will be given to
applications received postmarked on or before May 11, 2001. As mentioned earlier, $125,000 is
the maximum benefit per officer funded through the COPS program. The grant also requires a
commitment from the local jurisdiction to continue funding the COPS position for at least a
fourth year, one year beyond the grant funding.
The following table outlines the estimated costs for one officer using the COPS funding. The
costs reflect FY 2001 wage and benefit package and doesn't predict any future adjustments other
than the normal step increases for a new officer.
Salary & Benefits $46,665 $50,019 $51,727 $52,337
Uniforms & Training $3,600 $400 $400 $400
Federal Share $46,665 $42,516 $35,819 $0
City Share $3,600 $4,150 $8,354 $26,568
School Share $0 $3,753 $7,954 $26,168
RECOMMENDATION:
Because this is considered a new application, I recommend the memorandum be sent to the City
Council to update our action for continuing to seek a second federally funded School Resource
Officer position.
ACTION REQUESTED:
To seek City Co~mcil approval and recommitment of a second federally funded SchOol Resource
Officer position.
CITY Of DUBUQUE, IOWA
MEMORANDUM
September 18, 2000
TO:
Michael C. Van Milllgen
City Manager
FROM: Terry Lambert
Acting Chef
FY '01 Budgef A/nendment
COP's In Schools Grant
INTRODUCTION
The purpose ofthis memo is to inform you that the Dubuque Police Department bas been
awarded a fedcn~at COP's In Schools grant :~om the United States Department of Justice
and to provide you with some prelknlnary budget impact figures.
BACKGROUND
The Dubuque Police Department, with City Council ~pproval, made application for a
$250,000 COP's In Schools grant in June 2000. On September 7, 2000, we were notified
that we were awarded a grant in the amount of $125,000. Our application sought funding
for two officers but the grant award only provided funding for one officer. We were
alerted dmkag the application process, that the number one was inadverteotly typed onto
the application instead of the number two in the section of the application that asked for
the number of officers requested. The COP's In Schools office was notified of the error
and indicated that they made the appropriate changes on our application. We have since
learned that the award amounts were decided before the error was corrected. We have
been in contact with the COP's office and they have asked us to send a letter to then{
expressing our continued interest in the second officer. They have indicated that we have
a good chance to receive funding for the second officer once they receive their new grant
funds in October 2000.
BUDGET AMMENDMENT ITEMS
The t'oliowing numbers were obtained fi-om the grant application and are estimates only.
The figures reflect FY 2001 wage and benefit package and do not predict any future
adjustments other than normal step increases for a new officer. The grant will not fund
the educational bonus benefit of an officer. Also, the City's share is higher than the
school's share because of the cost of uniforms and training, which are not covered by the
grant.
Year 1 Year 2 Year 3 Year 4
Salary and Benefits
$46,665 $50,019 $51,727 $52,337
Uniforms and Training
3,600 400 400 400
Federal Share $46,665 $42,516 $35,819 0
City Share 3,600 4,150 8,354 26,568
School SJ~are 0 3,751 7,954 26,168
*As indicated above, the educational bonus is not eligible for grant funding. A patrol
officer who is at top step and who receives an educational bonus receives an additional
1;1810.64 per year based on the FY 2001 wage and benefit package. Educational bonus is
calculated at 5% of an officer's base wage.
Also, in the event we receive funding for the second officer, we will be requesting
another budget amendment to cover the costs for that officer. Thank you for your
consideration of this memo.
SRO RETENTION PLAN
The City of Dubuque and the Dubuque Community School District are committed to
maintaining the School Resource Officer Program at least one year beyond the grant fund
period. The City of Dubuque and the Dubuque Community School District will fund an
equal share (50/50) of the total costs of the salaries and benefits of two of the three
officers that will be assigned to the program. The positions will be funded through the
annual budget process of the City of Dubuque and the Dubuque Community School
District or by a combination of the annual budget process and any local or State grant
applications.
Agreed to and dated this
of ,2001.
Jane Petrek~ Sgpe,rintendent, Du, lpu~ue Community School District
hael Van Millige~, City Manager, City of Dubuque
Klm B]. Wadding, Chief of(~lice, City of Dubuque
MEMORANDUM OF UNDERSTANDING
The Dubuque Community School District and the City of Dubuque support the existing
School Kesource Officer Program and share a mutual interest in expanding the program
by the hiring of one additional officer. The City of Dubuque and the Dubuque
Community School District will fund an equal share (50/50) of the total costs of the
officer's salary and benefits that are not covered by grant funds during the grant period.
After the grant period expires, the City of Dubuque and the Dubuque Community School
District will continue to fund an equal share (50/50) of the total costs of the salaries and
benefits of the additional officer.
The Dubuque Community School District and the City of Dubuque, in expanding our
partnership, expect the SRO program to: provide additional service to the junior high and
high schools of the community while maintaining the current SRO program in the
elementary schools; provide education to students concerning safety and legal issues;
develop positive relationships between students and law enforcement; address
community problems both in and around school properties; combat truancy and reduce
and prevent crime on school property such as narcotics violations, assaults and thefts.
Additionally, it is agreed upon and understood that unless exigent public safety
conditions exist, officers assigned to the SRO program will be physically present on
school property or working on school related matters during the traditional school year
(September 1 thru June 7). During non-traditional school months (June-August), the
SRO's will be assigned to other law enforcement duties at the discretion of the Chief of
Police.
It is also recognized that the SRO's are employees of the City of Dubuque Police
Department and are expected to perform their duties in compfiance with all policies and
procedures of the Dubuque Police Department. The Chief of P0lice will have primmy
responsibility regarding employment matters of the SRO but will seek input from the
Superintendent of the Dubuque Community School District when appropriate.
Agreed to and dated this
day of ,2001.
Jane Petrek, S~pe~t~endent, Dubu~l})e Community School District
''gen, City Manager, City of Dubuque
Ki~a B. ~radding, Chief of P-~e, City of Dubuque
Dubuque Police Department
Law Enforcement Center
EO. Box 875
Dubuque, Iowa 5200443875
Phone (319) 589-4410
Fax (319) 589-4497
DUBUQUE POLICE DEPARTMENT
2001 COPS in SCHOOLS GRANT APPLICATION
ADDENDUM
PROBLEM IDENTIFICATION:
General Problem: At the present time the Dubuque Police Department employs
two full-time School Resource Officers (SRO) who provide service to twenty-six schools
in the community: four high schools, three junior high schools and nineteen elementary
schools. Approximately twelve thousand five hundred, (12,500) students attend school in
the Dubuque community. The goals of our SRO program are to provide education to the
students concerning safety and legal issues; develop positive relationships between
students and law enforcement; address community problems both in and around the
school properties; assist juvenile court services officers combat truancy; gather
intelligence and enforce the law. This is a monumental task for Several officers to
accomplish much less two.
Simply stated, our SRO's spend the majority of their workday traveling from one
school to the other "putting out fires." Due to their tremendous workload, the SRO's are
unable to sufficiently address the problems of individual schools or their students. One of
the key goals of our program is educating and interact~g with the students. Because of
Service People Integrity Responsibility Innovation Teamwork
2
the ever-increasing caseload, our SRO's are able to schedule only a limited number of
classroom presentations, consultations and individual school visits during their normal
workweeks. The relationship between the SRO's and the students suffers when their
ability to interact is so severely limited.
The SRO's spend the majority oftheir time addressing the following problems in
the schools: narcotics, truancy, thetis and assaults of both students and teachers. The
SRO's also address issues that arise with neighbors surrounding the schools such as:
loitering, fighting, littering, tobacco violations, parking and other traffic related problems.
The SRO's are a liaison between the police department and the County Attorney's office.
They are also liaisons between Juvenile Court Services and the Police Department and
coordinate with them on a myriad of juvenile matters. The SRO's aLto process and
manage approximately four hundred fifty, (450) annual juvenile missing persons records
for the Police Department. The SRO's work very closely with Hillcrest Family Services,
a community based youth shelter, in maintaining records of all of their residents who are
on in-home supervision.
Due to budget constraints, we have been unable to supplement the SRO program
with additional officers. We were fortunate to receive a second SRO officer when we
were awarded a 2000 "Cops In Schools (CIS)" grant. The second SRO position has
helped our agency immensely but our continued shortage of available fimding and
personnel has hampered our ability to achieve all ofthe goals of our program. The
addition of a third SRO would entrance our program at the junior high and high school
level and would provide much more oppommity for interaction between the SRO's and
the students at all levels of our school district. We believe that this interaction is an
3
essential element in achieving one of the primary goals of community policing and that is
to prevent crime before it occurs.
Specific Problems: As our agency reported during our 2000 CIS grant
application, the biggest problems facing our SRO's in the schools are: assaults, narcotics,
thefts, neighborhood problems and m~ancy. Between January 1997 and January 2001, the
SRO's and officers of the Dubuque Police Department have investigated approximately
three hundred seventy, 070) assaults; responded to approximately five hundred eighty-
five, (585) disturbances; investigated approximately three hundred eighty eight, (388)
thefts and responded to approximately eight hundred fifty seven, (857) school related
neighborhood complaints. During the same time period, officers of the Police
Department filed approximately sixty-seven, (67) intelligence reports concerning
narcotics related activity on school property.
A particularly alarming statistic that was reported in our 2000 CIS grant
application was the munber of teacher assaults that have been perpetrated by students
dung school hours. In 1999, there were forty-seven, (47) teacher assaults reported. At
the time of our 2000 CIS grant application we expected a new record of teacher assaults
for the year 2000. That in fact did occur. In the year 2000, the Police Department
investigated fifty-four, (54) teacher assaults, an average of 5.4 assaults per month. In the
first two months of 2001, our agency has investigated fourteen, (14) teacher assaults, an
average of 7.0 assaults per month.
With the addition of our new SRO for the 2000-2001 school year, our SRO's have
been able to assist Juvenile Court Services officers with truancy complaints and have
made physical visitations to the residences oftruant students and have taken them to
4
school. This had not been poss~le in past years. Truancy continues to be a problem in
our community but we simply don't have the personnel resources to effectively combat it.
coMMUNITY POLICING STRATEGIES:
The Dubuque Police Department espouses a community policing philosophy and has
enjoyed tremendous success by creating partnerships with various individuals, groups and
members of the business eommtmity, to solve problems and reduce the fear of crime and social
disorder.
Because all of the schools in the community are located in residential areas, the SRO's
and school officials find themselves responding to complaints from neighborhood residents on a
regular basis. The complaints stem from students loitering in the neighborhood before and at, er
schook While congregating, the students engage in disruptive behavior such as fighting and
littering. State law- prohibits children under the age of eighteen from smoking or using other
tobacco products, yet numerous complaints are received from neighbors that the smdems are
smoking as they loiter. The SRO's have been sensitive to the complaints of the neighbors and
have worked with them by conducting early morning and late afternoon surveillance of the
locations where the students have been known to congregate. Numerous tohaceo violation
citations have been issued. The number of complaints of students loitering has been reduced
since this enforcement initiative was undertaken~
Within the school setting, the SRO's partner with school officials, juvenile court services
officers, social service agencies and parents to help identify and correct discipline, truancy and
other emotional and behavioral problems of students. The SRO's conduct both individual and
group counseling sessions with students, parents and school officials to remedy conflicts that
5
occur during school hours and to assist them with problems that may be occurring during non-
school hours.
In 1999, the SRO, school officials and juvenile court services officers initiated a pilot
program titled "Connecting To Our Youth." The program was designed for families of
elementary age children who are experiencing difficulties with their child's behavior. Such
difficulties include but are not limited to: opposition to school and community rules and
delinquent activity in the home, school or commullity, which has warranted police involvement.
Some of the henefas of the program are: it helps build communication between the parent and
child; offers different approaches to old problems; provides quality family time; provides time
for parental networklng and empowers parents to enforce rules of the home. The program has
been a tremendous success thus far.
At the present time the SRO's also coordinate alcohol, shoplit~ing, and tobacco diversion
program~ in which students are instructed on the perils of shoplffiing and the use of addictive
substances. If the students cooperate with the program, any criminal charges that had been filed
on them as a result of the shoplifting or consumption and/or possession of the addictive
substances are dismissed. Our SRO's personally conduct the shoplifting and tobacco diversion
programs on an overtime basis.
QUALITY and LEVEL of COMMITMENT to PROGRAM
At the present time, the Dubuque Police Depattment commits two full-time officers to the
SRO program and one full time and several part-time officers to the Drug Abuse Resistance
Education, (D.A_R~E.) program. One of the SRO positions is jointly ftmded by the Dubuque
Police Department and the Dubuque Community School District. As stated previously, that
position was made possible when we were awarded a 2000 CIS grant. The Police Departmem
6
is steadfast in maintaining our partnership with the schools of our community and has done the
best that we can, considering our budget constraints, in fulfilling this mission~ Further evidence
of the joint commitmem Js the fact that the Dubuque Police Department and the Dubuque
Community School District are making application once again for a CIS grant. We are
committed to expanding and enhancing our partnerships not only with the schools, but also
other community agencies. Our intent is to maintain three, folMime SRO's after the grant
period expires and expand the program as required in the future.
The partnership and problem-solving element of our community policing philosophy
within the schools is not limited to the SRO's. The patrol, administration and criminal
investigation divisions of the Police Department also provide supplemental assistance to the
schools and the SRO's on a regular basis. Between January 1, 1997 and January 1, 2001, officers
of the Dubuque Police Department responded to over four hundred (400) calls for service to
either assist the SRO orto assume the primary role in the calls for service when the SRO's were
unavailable.
During the 2000-2001 school year another youth gang began to form This new gang of
high school students, identified as the "319's,' began harassing a number of students via
personal contact, over the telephone and on the intemet. A combination of officers and the newly
assigned SRO were effective in disbanding the gang through counseling sessions with the
members of the gang and their parents. This gang was thwarted during its infancy stages and was
brought to the attention of law enforcement by a high school student informing our new SRO of
the gang's existence during an kfformal meeting at a local high school. This successful
intervention may not have been possible had we not been awarded the funding for the second
SRO position in 2000.
7
At the present time, the junior high and high schools comprise 20% of the total number of
SChools in the Dubuque Community District. However, the majority of serious incidents and
crimes that occur in the District take place at those schools. If grant funding is awarded, the
Dubuque Police Department will intensify our presence and involvement in the junior high and
high schools. Peer pressure becomes especially pervasive as children reach the junior high and
high school level and we are committed to provide more attention and service to this group of
students than we have in the past. The majority of the complaints that the Dubuque Police
Department receives from neighhorhoods located adjacent to the schools in the community, are
generated from those neighborhoods geographically situated by our junior high and high schools,
The SRO staffing plan that we envision wilt assign two SRO's to work in the junior high
and high schools on a full-time basis. Their tasks will include but not be limited to: investigation
ofcrimlnal complaints within their assigned schools; partner with school officials in developing
educational programs; develop a plan for combating truancy; commit time at each school site for
positive interaction with students, and develop strategies to relieve the problems that currently
plague the neighborhoods located adjacent to the schools, such as parking and other traffic
related problems, loitering, littering and teen smoking. In effect, the SRO's will treat each school
as a "commlmity within a community" alld will endeavor to solve problems with their partners,
i.e., school officials and members of the community, by utilizing innovative problem solving
tactics.
Our plan will also commit one full-time SRO to the elementary schools. By concentrating
primarily on those schools, the SRO will be able to focus all of bis/her attention on the problems
associated with students attending those schools. The community policing philosophy practiced
at the junior high and high schools will also be practiced at the elementary schools. Having one
8
SRO commit the majority of hisPacr attention to the elementary schools would be extremely
beneficial to our community.
A crisis in a school facility can be quite dlsmptlve to the learning environment~ Another
benefit of expanding our SRO program is that in the event of such a crisis, we would be able to
dispatch three officers who have specialized training in addressing school issues and working
with school age children, to any school site within the community. This rapid response
capability would enable us to assess a problem in a timely manner, identify and meet with our
parmers to formulate a plan to resolve the crisis, and initiate the implementation of the plan, all
in a relatively short period of time.
.LINK to COMMUNITY POLICING:
Recognizing that each junior high and high school is a community in and of itself, we
believe that increasing the number of SRO's in those schools is the next logical step in our
comm~mity policing efforts.
The schools are governed by an administration, maintain their own support staffand each
day a large number of people gather there to learn, teach and work. The community policing
philosophy practiced by the Dubuque Police Department partners with all agencies within our
city government to address crime, social disorder, and quality of life issues within our
commullity. The Police Department fosters and maintains partnerships with landlords,
neighborhood associations, the offices of probation and parole and a myriad of other social
service and criminal justice agencies to assist us in problem-solving efforts.
If additional grant funds are awarded, they would enable us to increase police assets not
only within the schools but the community at large, and provide a greater opportunity for our
agency to positively affect the lives of school age children in a forum othcr than the criminal
9
justice system The goal of our SRO program is to utilize partnerships to solve problems and
reduce crime and social disorder in our schools and the community. We strive to provide a safe
and secure school oommunity so that all of our sttldents have the best oppommity to develop into
respons~le and contributing members of society. This proactive approach to problem solving
will greatly reduce the problems we are experiencing in our schools and would ease the burden
ofadmlnlstmtors and educators in dealing with these problems and allow them to focus their
efforts on the education of the smdent~ The addition of SRO assets would enable the SRO to
work closely with students, parents and school officials and develop partnerships to work toward
a ~mified goal of finding solutions to the problems affecting our schools.
The SRO program acts as a bridge between the school community and the neighborhoods
in which our schools are located. If grant funds are awarded, it would allow our SRO program to
reach further into those neighborhoods and foster stronger partnerships. Those partnerships can
then be utilized to address problems caused by students in those neighborhoods. This proactive
style of policing wilt surely improve the quality of life in those neighborhoods. Furthermore, the
creation of these parmerships will undoubtedly have a positive impact on the safety and security
of the school community located within the neighborhood
If grant funds are awarded, the SRO's would be afforded more time to foster
relationships and build trust with students. It is through these relationships that students share
infomtion with the SRO's on gan4 and drug activity, alcohol and tobacco use and other
criminal and non-criminal matters. Children affected by substance abuse, gang activity and crime
in the community will be carrying the burden ofthose stressors into the school environment. The
effects of those stressors will be manifested in many ways but ultimately w~l negatively affect
the students, educators and administrators of the school community.
10
In utilizing fostered partnerships, problems specifically related to the school can be
adequately identified and addressed. The problem-solving goal ofthe SRO is to take the lead in
bringing the affected partners together. The problem will be routinely and specifically
investigated. The problem will then be precisely and accurately described and then broken down
into specific aspects. Conditions causing the problem will be identified and considered. The
methods developed to handle the problem must be understood and its limits of effectiveness must
be openly acknowledged in order to find the best response. A proactive response to the problem
will then he developed and implemented. The SRO wilt monitor the response and adjust it as
Lastly, the SRO can llnk other Police Department parmers to the school community to
address specific problems or other special concerns such as street maintenance, zoning issues,
animal control and property owners.
2000 CIS GRAI~IT AWARD ACCOMPLISltMENTS:
So why does our agency deserve funding for an additional SRO officer? To us, the
answer is a simple one. We have proven our commitment to the SRO program and to the
philosophy of commllnlty policing. We have created a very positive and dynamic working
relationship with the Dubuque Comrmmity School District and believe that we are making a
difference. The CIS grants have been created to assist law enforcement agencies and their school
districts create partnerships to solve school and youth related problems. We have proven our
commitment and resolve to accomplish this goal, but acknowledge that we have more to do.
The SRO position that was awarded to our agency via the 2000 CIS grant began his
duties in October 2000 and made an immediate impact. The SRO's, in partnership with Juvenile
Court Services and the Police Department's Community Police liaison officers, have intensified
11
their supervision ofjunior high and high school students who are on juvenile probation~ The
SRO's are working with the Dubuque Community School District to develop a comprehensive
K-12 substance abuse/conflict resolution program. Our SRO's have assisted Juvenile Court
Services officers on numerous home visits of truant students and have been insmamental in
gett~g students out ofhed and out of baby-sitting jobs and back into the classroom. The SRO's
have built informal classroom visits into their schedules in the junior and senior high schools,
which is something that has never been achieved before. Lastly, by doubling our SRO staff this
past year (from one to two), more one on one interaction has taken place between the students
and the SRO's. Dubuque Comrmmity School District officials are so pleased with the progress of
the past five months, they eagerly joined us in our efforts to obtain a third SRO via this
application process.
CONCLUSION:
We believe that the documents that we have furnished in the CIS grant application not
only demonstrate our need for additional SRO resources, but also our desire to expand the
philosophy of commtmity oriented policing within our comm~mity. This CIS grant application
underscores the commitment of the Dubuque Police Department and the Dubuque Commtmity
School District to expand our partnership and pursue our mtmml goal of creating a safe
educational system in a thriving, problem solving community.
U~S. Departmeat of Justice
Office o£ ¢ommu~ Oziemcd Policing Services
I
COPS i pplica tion
www. usdoj.gov/cops
COPS in Seheels 2001 APldieatien Ferm
This form is to be completed by jurisdictions wishing to apply for grants to pay for salaries and benefits of new or
rehired School Resource Officers to be deployed to work in and around schools under the COPS in Schools grant
program. By signing this form, you also acknowledge your understanding that the COPS in Schools program
grants provide a maximum Federal contribution of up to a cap of $125,000 per officer over the three-year grant
period, with any remaining costs to be paid with local funds. There are no waivers of the local match under the
COPS in Schools grant program. All budget calculations must be based on the salary of an entry-level officer in
your department. In addition, all grant recipients must develop a written plan to retain their COPS-funded
officer positions at the enneluslon of l*ederal funding. This plan must be submitted to the COPS Office at
the time of application to be considered for funding, and must be signed by both the law enforcement and
government executives. The COPS Offiec will monitor grantee implementation of the retention plan for one
full local budget cycle fuilowing expiration of the Federal grant period.
The application must also include a Memorandum of Understanding 0VIOU) to document the roles and
responsibilities of the collaborative effort between law enforcement and education~ The MOU must be signed by
the law enforcement executive and the appropriate school official and must be submitted at the time of application
to be considered for funding. The application must also include a Narrative Addendum to document that the
School Resource Officers will be assigned to work in and around primary or secondary schools, and provide a
descriptive narrative of the use of the School Resource Officers.
COPS in Schools funding must be used to hire new, additional School Resource Officers, over and above the
number of sworn officers that your agency would fund with state or local funds in the absence of the grant
(including other School Resource Officers). Your agency may not reduce its state or locally-funded level of sworn
officers (including other School Resource Officers) as a result of applying for or receiving COPS in Schools grant
funding. [For additional information, please see page 7 of the Application Instructions ManuaL]
COPS in Schools funding may also be used to rehire sworn officers ptvviously employed by your agency who have
been laid off for financial reasons unrelated to the availability of the COPS in Schools grant. Your agency must
obtain prior written approval from the COPS Office, however, if you wish to use COPS in Schools funding to rehire
any officer who is laid off after the official award start date of the COPS in Schools grant.
Applications are due and must be postmarked no later than June 15, 2001. Priority consideration for FY
2001 funding will be given to applications received postmarked on or before May 11, 2001. Applications
received postmarked after May 11, 2001, but postmarked on or before June 15, 2001 will receive
secondary consideration for funding in FY 2001. Ali applications received prior to the June 15, 2001
deadline that are not funded in FY 2001 because of limited funding will be carried over for consideration in
FY 2002 (subject to available funding).
COPS in Seheo 1
Please complete the information below. Each item or question must be answered in full. All requested information
must be typed.
Previous editions of this application are obsolete and may not be used.
Applicant Orgamlzation's Legal Name: Dubuque Police Department
Applicant Agency EIN Number (assigned by the IRS~ this number should be nine digits): 42-6004596
[lithe Office of Justice Programs has assigned your department an EL~ Number, please use that assigned number. Otherwise, your Internal
Revenue Service EIN number should be used For farther clarO~cation, please refer to your Application Instruction Manual, page 3.]
IA 0310100
Applicant Agency ORI Number:
[Assigned by the FBl for UCR reporting. This number should be seven digits long, beginning with the two letters of youe state abbreviation. For
farther clarO~cation, please refer to your ~pplication btstruc~on Mamu~ page 3.]
Federal Congressional District Number(s):
Are you contracting for law enforcement services? ~ Yes ~ No
If ~yes,~ enter the name and agency inforrna~on of the contract law enforcement department in the Exeaative Information secO'on bek~. [For
further clar~cation in determining if this applies to your agency, please refer to the Applica~on Instruction Manual, page 3.]
(Note: Please list the h~test ranking official for each category)
Kim B. Wadding
Law Enforcement Executive's Name:
Title: Chief of Police Agency Name: Dubuqug Police Department
Address: 770 Iowa Street
City: Dubuque State: IA Zip Code:. 520~]
Telephone:. 319-589-4411 Fax: 319-589-4497
Emait Address:
Type of Poliee Agency:
~ Municipal rn State [J County PD ~ Sheriff* rn Tribal* ~ Transit*
~l School* gl University/College* (~l Public or rn Private?)
r~Publi¢ Homing* m New Start-Up* (please specify type of agency)'.
*Departments applylng from agency' ~fpes with an asterisk next to them must cotaplete the additional information questionnaires cor~ained in the
Application 1G% This adt~Yonal infortnation must be svxbmitted with your c£ppIleation.
Government Executive's Name:
Title: Mayor
A~r~ss: 50 West 13th Street
Terrance M. Duggan
Name of Government Entity:
City: Dubuque State: IA Zip Cod~:
Telephone: 319-589-4120 Fax: 319-589-0890
Email Address: ,
hi 8Dhoo18 2
Type of Government Entity:
121 State ra City ~ Town 121 County
~ Borough r~ Township ~1 Territory ~ Region
~1 Community ~1 Pueblo rn Nation
I~i Other (please specify):
121 Village
Council
School District
Contact Information:
Name of contact person in your department who is familiar with this grant:
Michael J. Sullivan
Titie: Captain Email Address:
Telephone: 3±9-D89-4467 Fax:
319-589-4497
Under the COPS in Schools grant program, applicants must enter into a partnership agreement with an official for a
specific school or school district with general educational oversight authority in that jurisdiction. If there are going
to be multiple partners involved in this project, please provide the following information for each of the partners on
the additional partners page included in this application, floweret, yon mast designate one school official as the
school representative aader the grant program. Please provide the information for that individual in the space
below. If the proposed project affects an entire school district, then the official with general educational oversight
over the entire school district should complete the information below.
Name ofPartnerAgeneyor SehoolBistrict:
School OfficialName: Jane Petrek
Address: 2300 Chancy Road
Dubuque Community School Digtrict
Titie: Superintendent
City: Dubuque State: IA Zip Code: 52001
Telephone: 319-588-5105 Fax= 319-588-852]
Email Address:
In addition, at the time the application is submitted, applicants for the COPS in Schools grant prom'am must
include two written documents prepared in cooperation with the partner agency, or agencies, involved in the
~rogram.
:irst, you must submit a Memorandum ofUndersmeding (IViOU) that details the roles and responsibilities of the
parmers involved in this project. For additional information on this requirement, please refer to page 6 of this
application form.
Second, you must also submit a COPS in Schools Narrative Addendum detailing the proposed project. For
additional information on this requirement, please refer to page 7 of this application form.
COPS in Sehools 3
All COPS in Schools awards will conta'm an "Additional Grant Condition" that must be signed and returned to the
COPS Office. This grant condition is eonta'med in the award package and requires the officer(s) deployed into the
School Resource Officer position(s) and the individual designated as the School Representative under the grant
program to attend a COPS in Schools Training. The COPS Office will reimburse grantees for training, per diem,
travel and lodging for attendance of required participants up to the maximin of $1,t00 per person attending. All
awarded applicants will receive additional information on these trainings after the official notification of the grant
award.
Has your jurisdiction received other COPS grants? ~ Yes
If"yes," under which l~ogram(s)? (Choose all that apply.)
~i COPS Phase I ~! COPS AI-IEAD
t21 COPS MORE l~Llnivemal I~Sng Program
121 Anti-Gang Initiative/Youth Firearms Violence Initiative
1~1 Community Policing to Combat Domestic Violence
121 Problem-Solving Partnerships
~i Regional Commtmity Policing Institutes
~1 Small Communities Crrant Program
121 CICP
[1 Other (please specify):
ra No
~1 COPS FAST
~i Troops to COPS
~1 COPS in Schools
t~1 Police Corps
1~ School-Based Partnerships
121 Tn'bal Resources Grant Program
~ Technology
What is the total number of new officer positions for which you are now applying? Do not include otticer
positions funded under any other COPS grants.
Full-time: 1 Part-time:
Total amount of Federal funds requested for all full-time and part-time officers: $ 125,000
Total non-Federal matching funds required {local share): $ 23,411.00
[To answer these ques~ous, complete the budg*t section for one officer and then multiply by the number of requested officers listed above.J
Population served as of 2000 U.S. Census: 57,538 and square miles covered: 27,5 m~ 1 ~
Note: If numbers from the 2000 U.S. Census are not yet available to you, please use 1990 U.~ Ceusus figures.
[Exclude the population and square miles pr~trily served by other law enforcement agencies within yourj~risdictiora For example, sheriffs
departments ttcast exclude populations and areas covered by a city police d~paranent for which the sher~'s department has no primary law
enforaement authority.]
Current budgeted locally-funded sworn fore~ strength as of February 1, 2001:
Full-time officers: 91 Part-time officers: 0
[Include all state or locally-funded officer positions budgeted as of this time. Do not include any C0tPS-fimded officers in this number]
Actual locally-funded sworn force strength as of February 1, 2001:
Full-time officers: 86 Part-time officers: 0
[Do not include state or local~-funded vacancies, COPS-fanded posltions, or reserve positions]
I certify that the information provided on this form is tree and accurate to the best of my knowledge. I understand
that prior to any grant award, the applicant must comply with all application and program requirements of the
Public Safety Partnership and Community Policing ~ct of 1994 and other requirements of Federal law. ~
(d~ignatu~e of person named on ~t of this form}
Government Executive's Signature: Date:
(signa~e of person named on the front of this form)
School Official's Signature: Date:
(signature of person named under "Partner lnformagon" as the designated School Representative for this grant program and the required training)
Please return one original and tw~ copies of all application materials that are being submitted with this request for
funding. This includes the Community Policing Information Worksheet (for first-time COPS applicants), the
Budget Information forms, Assurances, Certifications, a written Retention Plan, the Memorandum of
Undemanding, the COPS in Schools Narrative Information, and any additional information that is required.
Completed applications should be sent to:
COPS in Schools Control Desk
U.S. Department of Justice
1100 Vermont Avenue, NW
8th floor
Washington, DC 20530
[For overnight delivery, please use 20005 as the zip code.]
Note: Since an original signature is needed to process all funding requests, foxed copies will NOT be accepted.
OMB Approval Number: 1103-0027
COPS in Seheol8
U.S. Department of Justice
Office of Comm~mity Oriented Policing Services
Certifications
Regarding Lobbying; B ebarment, Suspension and Other Responsibility Matte~ D mD Free ! orkplace
Requirements Coordination with Affected Agencies, Non-Supplanting; and Retention.
Although the DepmSanent of Justice has made ex~a'y effort to simplify the application process, other provisions of Federal law require us
to seek your certification regarding certain matters. Applicants should read the regulmions cited below and the instructions for certifica-
tion included in the regulations to ~mderstand ~ requirements and wbetber they apply to a particular applicant. Signature of this form
provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67,
"Govea~nnnt-wide Debarment end Suspm~ion (Nonprocoremen0 and Government-wide Requirements for Drug-Free Workplace
(Gnmts)," and the coordination and non-supplanting requirements of the Public Safety Partnership and Community Policing Act of 1994.
The certifications shall be lrented as a material representation of fact upon which reliance will be placed when the Daparmmat of Justice
determines to award the covered grant_
L Lobbying
As required by Section 1352, ]gfle 31 of the U.S. Code, and imple-
mented at 28 CFR Part 69, for pemoan entering into a grant or tOOl>
erative agreement over $100,000, as defined at 2g CFR Part 69, the
applicant cer6fies that:
A. No Federal appropriated funds have been paid or wiLl be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connec-
tion with the making of any Federal gnmt; ~ enteaJng into of
any Coopemli~ agreement; and the extension, continuation,
renewal, amendment or modification of uny Federal grant or
ecepemtive agreemang
B. If any funds other than Fede~t appropriated funds have been
paid or will be paid to any person for influencing or attenapfing
to influence an offiear or employee of any agency, a lvlember of
Congress, un officer or employee of Congress, ar an employee
of a Member of Congress in connection with this Federal grant
or cooperative agreement, the undersigned shall complete and
submit Slandard Form -- ILL, "Disclosure of Lobbying
Activities," in ancerdnnee with ils instructions;
C. The undersigned shaii nxluire that the language of this certi-
fication he included in the award documents for all subawards
at all tiers (including subgraot~ contracts under grants and
cooperddve agreements, and subcoatxanls) and that all sub-
recipicms shall eerafy and disclose acco~i~ly.
2. Debarment, Suspension and Other Responsibility ~ (Direct
Recipient)
As mqalmd by Executive Order 12549, Debermont and ~inn,
and implemented at 28 CFR Part 67, for prospective participaats in
primary covered lransuctioas, as defined a~ 28 CFR Part 67, Section
67.5t0 --
A. Thc applicant eerdfias that it and its pr~cipals:
(i) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced to a denial of Federal benefits by a
state or Federal court, or vqlnsaarily excluded from covered
Wansactions by any Fedeial department or agency;
(ii) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment renderexl against
thea~ for cemmir, sion of fraud or a criminal offans~ in connec-
tion with obtaining, aflgalpting to obtain, or performing public
(Federal, stele or local) mmsaction or contract under a public
tramactlon; violation of Federal or state antitrust statutes or
commission of embezzlement, thei~ forgery, bribery, falsifica.
lion or destruct~n of records, making false statements, or reeeiv-
ing stolen property;
(iii) Are not pmscnfly indicted for or otherwi~ crhainally or
civilly charged by a governmental entity (Federal state or local)
with enmmlssiou of any of file offenses enumerated in Faragraph
(A)(ii) of ~ eenificatinn; and
(iv) Have not within a threc-year period preceding this applica-
tion had one or more public tmm~ctions (Federal, state or local)
terminated for cause or defanlt; and
B. Where the applicant is unable to certify to any of the stat~
ments in this certification, he or she shall attach an explanation
3. Drag-Free Workplace (Grantees Other Than Individuals)
As ~ uired by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67, Sections 67.615 and 67.620 -
A. The applicant certifies that it will, or will continue to,
provide a drug-free workplace by:
(i) Publishing a statement notifying employees that the
unlawful manufacture, dtstrfouHor~ ddspensh~, posses-
s~on or use of a controlled substance is prohibited in the
grantee~s workplace a~d sp~ng the actions that will be
taken against employees for violation of such prohibition;
(ii) Establishing an on-going drug-free awareness pro-
gram to inform employees about -
(a) The dangers of drug abuse in the workplace;
{b) The grantee's policy of maintaining a drug-free work-
plac~
(c) Any available drug counseling, rehabilitation aud
employee assistance programs; and
(d) The penalties that may be imposed upon employees for
dmg-almse violations occurring in the workplac<
(iii) Making it a requLrement that each employee to be
engaged in the peffu, m~-ce of the grant be given a copy of
the statement re4 uimd by paragraph (i);
{iv) Notifying the emptoy~e in the statement re~lui~d by
paragraph (i) that, as a condition of employment under the
grant, the employee wa'Il -
(a) Abifle by the terms of the s~emem; and
(b) Notify ~he employer in writing of his or her conviction
for a violation of a criminal drug statute occurring in the
workpIace no later than five calendar days aft~ such con-
victio~
(v) NotLCying the agenc3¢ Ln wriltn~ wilh~ 10 calendm~
days after ~ notice under subparagraph 0v)(b)
such convictk~ Employers ~f ecmvicted employees
must provide notie~ including posilion title, to: COPS
affeeled
dar days of receiving notice under subparagraph
with n~pect to any employee who is so c{mvict~d -
(a) Taking a~ persormd action against such an
empkB~ee~ up to and inclucl~ng ~ cons~em
with the r~ uirements of the Relmbllimtion A~ of lfff3,
as amende& or
(b) Re~ uiring such employee I~ tma'tifipam ~y
in a drag abuse assistance or rebabRilafion program
approved for such proposes by a Federal, state or local
health, law enfoccement or other appropriate
(vii) Making a good faith eff~rt to continue to maintain
a dru~-free workplace through implementation of para-
B. The grantee may insert in the space provided below the
si~e(s} for the performance of work done in connection with
fie spec~c grant:
Place of ~ (street address, city, coun~
state, zip c~de)
Check ~ fflhere are werkplaces on file that are not
i~ here.
Section 67.630 of the reg~ flations provides that a
grantee that is a sta~e may elect 1~ make one cerii~ca-
lion in each Federal fiscal yea~ a copy o~which
should be imMded wi~h each applimtion for
Department of Justice funding. Sta~es and state
cies may elect ~o use OJP Form 40~1/7.
Cbeck El ffthe state has etec~d to complete OJP
Form 40~1/7.
4. Coord/~at~o~;
The Public Safety Partnership and Community Policing
Act of 1~4 ral uires applicants to certify ~hat there has
been appropriate coordinatio~ with all agefleies that
may be affected by the apptim~s grant proposal ff
with all ~ffect~cl a~lcies~
The applicant hereby certifies that Federal funds will
not be used to replace or supplant state or local funds,
or funds supplied by flae Bureau of Indian Afra~, that
~o or for law enforcecnent purpo~s,
Tlte applicant hereby ~ that it understands that it
must abide by its submitted plan to retain the additional
dvilian positions and redeployment levels for at least
one locally set budget cycle at the conclusion of the
Cra~ N Dubuque Police Department 770 Iowa St Dubu ue, lA 52001
~ra~ee _ .an'm and Addre~ ..............................................................
~< No. ~or ~ Nme: .............................. Gm~
~" ~ ~ ~ .... *~e Kim B Wadding, Chief of Police
T~d N~ ~ T~ ~m ~:_ _ _ _~ F~9~. ~: _ ~$~z..~9~ ......................
Sigr~ure: ......................................................... Date: .....................................
U.S, ])epar~aant of Justice
Office of Corem*miry Oriented Policing Services
Several pmvisinus of Federal law and policy apply to all g~nt programs. We (the Office of Community Oriantod Policing Services)
need to secure your assusance that you (the applicant) will comply with ~ pmvisions~ If you would tike further informa~iou about
any of the matters on which we seek your assurance, plebe contact us.
By your m,thorized mprescntat~e's signature, you assure us and cartify to us that you will comply with all legal and adm~istrative
re~alremants that govern tbe applicant for acceptance and use of Federal grant funds. In Farficular, you assure us th~
1. You have been legally and officially authorized by the appro-
p~into geveraiug body (for example, mayor or city coancil) to
apply for this grant and lhat the persons si?~ng tbe application
and these assurances on your behalf me anthodzed to do so and
to act on your behalf with respect to any is~aes that may arise
dm4ag processing of this applicaton-
2. You will comply with the provisions of Federal law which
limit certain political activities of your employeus whose prin-
alpal employment is ia conoecfion with an activity financed ia
whole ur ia part with this grant. These restrinlioas ~e set ~orth
in 5 U.S.C. § 1501, et seq.
3. You x~l comply with the minimum wage and maxianma
hours provisions of the Federal Fair Labor Standards Act, if
they apply to you.
4. You will establish safeguards, if you have not done so
alr~tdy, to prohibit employees from using their positions for a
purpose that is, or gives the appearance of being, motivated by
a desire for private gain for themselves or others, partionlarly
those with whom they have fam~y, business or other ties.
5. You will give the Department of Justice or the Comptroller
C, onea~ secess to and ~ fight to exwmine records and doth-
meres related to the gnat.
6. You will comply with all requirements imposed by the
Department of Justice as a condition or odmlnistrative require-
meat of the gram; with the program gaidelines; with the
require~onts of OMB Circoiats A47 (governing cost calcola-
tions) a~l A-128 or A433 (governing audits); with the appli-
cable provisions of the OminOus C~me Control and Safe
Streats Act of ~968, us amended; with 28 CFR Part 66
0Jnithrm Administxafve Requireanants); with the provisions
of ~e em'rem edition of the appropriate COPS grant owner's
manual; and with all other applicable laws, orders, regulations
or circulars.
7. You will, to the extent ptautleable and consistent with appli-
cable law, seek, mcru~ and hire qualified members of mdal
and cthain minority g~aps and qualified womco in order to
furt~r effective law enforcement by increasing their ranks
within the sworn positions in your agoney.
8. You will nog on the ground of race, color, religion,
origin, gender, disability or age, unlawfully exehide any person
from participation in, deny the benefits of or employment to
any person, or subject any person to discrimination in connec-
tion with any programs or activities funded ia whole or in part
with Federal fumt~ These eivli tights mqtfiremants are found
in the non-diserimthation provisions of the Omnibus Crime
Cona'ol and Safe Sircets Act of t968, as amended (42 U.S.C. §
3789(d)); Tire VI of the Civil Rights Act of 1964, as amended
(42 U.S.C. § 2000d); the ~alian Civil ~ghis ACt (25 U.S.C. §§
1301-1303); Section 504 oftbo Rehabilitation Ant of 1973, as
amended (29 U.S.C. § 794); l~tle II, Subtitle A of the
Americans with Disabll~es ACt (ADA) (42 U.S.C. g 12101, et
seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101,
ct seq.); and Depurtment of Justice Non-Disor~atnaton
Regalatons conteined ia Tille 28, Parts 35 and 42 (subparts C,
D, E and G) of ~ Code of Fedaral Regulations.
A. In the event that any court or administrative ~eney makes
a f'mdiag of discrimination on grounds of race, color, religion,
national origin, gender, disab~ity or age ageiust you a~r a due
process hearing, you agree to forward a copy of the finding to
the Office of Civil Rights, Office of Justice Programs, 810 7th
Street, NW, Wushington, DC 20531.
B. If you are applying for a grant of $500,000 or more and
Department regulations (28 CFR 42.301 et seq.) require you to
submit an Equal Oppommity Employment Plan, you will do so
at the time of this applieaton, if you have not done so ia the
past. If you am applying for a grant of less than $500,000 and
the regalatious require you to maintain a Plan on file in yonr
office, yon ~vill do so within 120 days of yoor grant award.
9. You will insure tl~ tbe facilities ander your ownerabip,
lease or supervision which shall be utilized in ~e accomplish-
ment of the project are not listed on tbe Envinmmental
Protcetion A ganey's (EPA) list of Vinlating Facilities and that
you will notify us if you are advised by the EPA indicating that
a facility to be used ia this grant is under consideration for l~-
ing by EPA.
10. Ifyoor state has established a review and comment proce-
dore under Executive Order 12372 and has selected this pro-
gram for ~wlew, yon have made this wpplleation available for
~xiew by the stme Sin4~le Point of Conlact~
11. You wiU devise a plan to retain the increased hiring level
with state and local funds after the conclusion of your gram.
I hexeby cerfi~mP~e/wi~x~ t~he above assurances that govea'a the application and use of FederallY./
U.S. Department of Justice
Office of Community Oriented Polidng Setwices
COPS re Sehed8 ,alt Pmorm Bmb et Bflrorm ofl
Applicant Nmae: ORI Code (Assigned by FBI): State:
This m~rksheet will assist you in properly o.~anizing and estimating yom costs and providing the necessary details for financial review. Complete Part 1 if you are request-
ing funds foe full-time office~s, Pat 2 if you are requesting part-time offiee~s, and both parts if you are requesting full- and pact-time officers. Everyone must complete a
Budget Surmmry,
The budget information you provide will be used to calculate you~ grant mount, Assistance in completing this information is available from the U.S. Department of
Justice Response Center at :[-800.421~6770, or by writing the COPS Office~ 1100 Vermont Avenue, NW, Washington, DC 20530. ~lso, you can tefe~ to the sample budget
included ha rials application kit. OMB Approval Number; l103-0027
Part I: Cenfldete If yeu are requesOno FuMime Offleer8
I, Cost Per Full-Time Office~. Year 1
Current Annual Entry-Level Base Sah~y $ 33,062
Annual Fringe Benefits:
base salary
Inst~uetlons~
Please indicate the Law Bnforcement Agency's cost roi each of the
following categories, Please do not include emplOYee contribution costa.
Enter the base annual salary that ymlr department currently
Pays a new, ent~devel offlce~
*Sodal Security
*Medicate
Health Insurance
$ 0
% 1.45
0/0, S.6,
Life Insurance $ , 66 % .002
Vacation $ 2 weeks/vr. %.
StckLeave $ 12 :daY~/yr. % ...
Re ement %
*Worker's Comp, ~$ % .... 0
*UnemploTment Ins. I~ ~ % 0
Other ~8}~day Pay $ 1,289 % q.q
Other.. $ ......... %
Cost fo~ Sodal Security may not exceed 6,2°/0
Cost fo~ Medicate may not exceed 1,45 %
Costs toward health insucanee coverage* please indicate if
this is for Family Coverage ( ) Yea ( ) No
Costa toward ~fe insurance coverage,
Vacation costs, if not included in base salary.
Sick leave costs, if not included in base salar~
Contribution to retirement benefits,
Costs of worker's compensation.
Costs of unemployment insurance,
Costs of equipment, training, uniforms, vehicles and overtime
ate not permitted.
Total Fringe Benefits $ 13,603......
Total Year 1 Salary and Benefits $ 46,665
Sum of departmem fringe benefit costs for Year 1.
Year I base salary plus Year 1 fringe benefits
Previous editloa° a~e'obsolete and should not be used. (o2/oa/2ool) pine ~
Department Name:
2. Cost Per Full-Time Officer - Year 2
Cum:eat Annual Entry-Level Base Salary
$ 34,382
Annual Fgnge Benefits:
*Serial Security $ 0
. $ 499
*Medicare $ ~
Health Insurance
Life Insurance
Vacation
Sick Leave
Re~ement
*Worker's Comp.
*Unernl~!oyment Ins.
Other n°lidaY P~Y
other
Total Fringe Benefits
Total Year 2 Salary and Benefits
3, Cost Per Full-Time Officer - Year 3
Current Annual Entry-Level Base Salary
Annual Fringe Benefits:
*Social Secut4ty
* Medicare
Health Insurance
15,637
$ 35,734
$ ¢1s _
$ 6, 49
Life Insura_qce $ 71
Vacation $ ~r.
SickLeave $12 d~ys/yr.
Retirement $ ,~ ~ 0~ ..
*Worker's Comp, $ 0
*Unemployment Ins, $ 0
Other l-lei±day Pay $ 1,393
O~er Id'fie. Bonus $~
Total Fringe Benefits
Total Year 3 Salary and Benefits
15,993
% of base salary
% 0
% ' 1.45'
%o 17'9'"
%
% o
%
%° ,
% of base salary
% 0
% ,, %7.2 ,
% 17 ....
% 0 .......
% 0
% 3.9
% 5
Page 2
om Code (Assi ed by
Instructions:
Enter the base annual salary that your department currently
pays a new, entry-level
Cost for Serial Security may not exceed 6.2%
Cost for Medicate may not exceed 1.45 %
Costs toward health insurance coverage, please indicate i{ this is for
Family Coverage ( ) Yes ( ) No
Costs toward life insurance coverage,
Vacation costs, if not included in base salary,
Sick leave costs, if not included in base salary.
Contribution to tenement benefits,
Costs of worker's compensation,
Costs of unemployment insurance,
Costs of equipment, tmining, uniforms, vehicles and overtime
are not permitted,
Sum of department fringe benefit costs for Year 2.
Year 2 base salaof plus Year 2 fringe benefits
Inatmetions:
Enter the base annual salary that your department currently
pays a new, entry.leval officer.
Cost for Social Security may not exceed 6,2%
Cost for Me&care may not exceed 1.45 %
Costs toward health insurance coverage, please in&cate if this is for
Fatrdly Coverage ( ) Yes ( ) No
Costs toward life insurance coverage.
Vacation costs, if not included in base salary.
Sick leave costs, if not included in base satatl~
Contribution to retirement benefits,
Costs of worker's compensation.
Costs of unemployment insurance,
Costs of equipment, training, uniforms, vehicles and overtime
are not permitted,
Sum of department fringe benefit cost~ for Year 3.
Year 3 base salary plus Year 3 fringe benefits
DePartment Name: ORI Code (Assigned by FBI):
Part 2: Complete If' You Are Requesting Part-Time Officers
Note: There is a funding cap for part-time officers in proportion to the numbe~ of' hours worked (e.g, 20 hours/40 hours week = .5 full-tlme equivalent officer).
1, Pa~t-Time Hours:
What is the average number of horns per week that your part-time COPS officer will veork? .......
How many hours per k is 'deted fulLti mployment?
wee enml me e :
What is the average numbet of hours per yeer that your part-time COPS officer will work?
What is the hourly rate for the pa~t-time COPS officer? :: ,
Multiply the hourly rate by the average number of hours pet yea~ and enter this amount belo~.
2, Cost Pet Part-Time Officer ~ Year I
Insi~uctionst
Please indicate the Law Enforcement A~ency's cost for each of ~he
following categories, Please do not include employee contflbntlon costs.
Current Pamual Entry-Leval Base Salary $
Annual Fringe Benefits:
% of base salary
Entet the base annual rally that yom department currently
pays a new, ent~-levd officer.
Social Seemity
Medica~e
Health Insurance
l~fe Insurance
Vacation
Sick Leave
Re~ement
*Worker's Comp,
*Unemployment Ins,
Other
Other ....
Cost for Sodal Security may not exceed 6,2%
Cost for Medicare troy not exceed 1,45 %
Costs reward health insu~mce coverage, please indkate if this is for
Family Coverage ( ) Yes ( ) No
Costs toward life insurance coverage,
Vacation costs, if not included in base salary,
Sick leave costs, if not included in base sala~
Couttibutiun to ~etirement benefits,
Costs o£ worker's compensation.
Costs of unemployment insurance,
Costs of equipment, tcakfing, uniforms, vehicles and overtime
are not permitted.
Total Fringe Benefits
Total Year 1 Salary and Benefits
Sum of department l~lnge benefit costs for Year I,
Year i base salary plus Yea~e 1 fringe benefits
Department Name:
3. Cost Per Part-Tkne Officer - Year 2
ORI Code (Assigned by FBI):
Insteneflons
Current Annual Eutqr-Level Base Salary $ .......
Annual Fringe Benefits:
*Social Security $ , ,
*Medicare $ ..........
Health Insurance
Life Insurance
Vacation
Sick Leave
Retirement
*Worker's Comp,
*Unemployment Ins.
Other ......
% of base salary
Enter the base annual salary that your department cu.trently
pays a new, entry-level officer.
Cost for Social Security may not exceed 6,20/0
Cost for Medicate may not exceed 1,45 %
Costs toward health inmtance coverage, please indicate if th~s is for
Family Coverage ( ) Yes ( ) No
Costs toward life inmmnce coverage.
Vaca~on costs, if not included in base salad.
Sick leave costs, if not included in base salary.
Con~bution to retirement benefits,
Costs of workeis compensation.
Costs of unemployment Insurance,
Costs of equipment, tzalning, uniforms, vehicles and overtime
are not permitted,
Total Fringe Benefits
Total Year 2 Salary and Benefits
Sum of department fringe benefit costs for Year 2.
Year 2 base salary plus Year 2 fringe benefits
4. Cost Per Part-Time Officer - Year 3
Instructions
Current Annual Entry-Level Base Salary
Annual Fringe Benefits:
*Serial Security
Medicare
Health Insurance
Life Insurance $ ...........
Vacation $ .........
Sick Leave
Re~ement
*Worker's Comp. $ ...........
*Unemployment Ins. $ ....
Other $
Other, , , $ ......
% of base salary
Ente~ the base annual salary that your department currently
pays a new, entryqeval officer
Cost for $odal Security may not exceed 6.2%
Cost for Medicate may not exceed 1.45 %
Costs toward health insurance coverage, please indicate if this is fo£
Fenaily Coverage ( ) Yes ( ) No
Costs toward life insm=nce coverage.
Vacation costs, if not included in base salary,
Sick leave costs, if not included in base salar~
Contzibution to retirement benefits.
Costs of workees compensation.
Costs of unemployment insurance.
Costs of equipment, training, uniforms, vehicles md overtime
are not permitted.
Total Fringe Benefits $ , _
Total Year 3 Salary and Benefits $ __
Sum of department fringe benefit costs fo£ Year 3.
Year 3 base salary plus Year 3 fringe benefits
Department Name: ORI Code (Assigned by FBI):
Pa.~t 3: COPS in Schools G~ant Program - Budget Summary
After completing Patt 1 and/or Part 2 of this form, answer the following questions. If necessa~, attach an explanation of how you computed salaries and benefits fo~ the
worksheet. Be sure to answer EVERY question. Missing o~ erroneous information eon greatly slow the grant-making p£oceas.
if yom department% second~ and thkd-yeat coats fo~ salaries and/o~ benefits ate greater than ~e ~st y~, ~eck ~e ~eason(s) why in the space bflow:
~ Co~t of ~ adjus~ent (CO~) ~ Step ~es ~ Ch~ ~ benefit costs
~ ~teP raises and afte~ one ~_ nf~o~ ..... ~ ~
2, Please ente~ the name of' your Federal Cognizant Agency in the space provided:
Department of Justice ..
(State arid municipal agencies that receive Federal grants are requited m have audits of those grants forwarded to asingle Federal agency Ouaflee~ HUD~
HH$, Transportations etc.), The single Federal agency where such audits are sent is known aa your "Cognizant Federal Agency," For assistance ia det~rmtn~
ing which Federal agency tecetves your audits, call 1.800-421.6770,)
3. Starting date of youe fiscal yeae: 4u,.~y 1 .... Ending datel June 30 .
Month /Day /Yeat Month/Day/Yeat
IP NO FUNDS WERE BUDGETED NOR PICA, (SOCIAL SECURITY, MEDICARE), WORKER'S COMPENSATION OR UNEMPLOYMENT YOU i
MUST PROVIDE AN EXPLANATION IN THE SPACE PROVIDED: ~
P~e5
Department Name: ORI Code (Assigned by FBI):
Fill out the following 3-year projection, showing how the Federal share and your share will change year by year for one officer, If your total three year project cost pe~
office~ i~ less than $125,000 or less then the~e is no local match, If your total tb2ee year project cost per officer is greater than $125,000 then your local match is the
difference between the total pl:oject cost and $125,000. In cases where there is a local match requkement, the Federal share of total salaries and benefits must decrease
each year leading to full local funding by the fourth year of an officer's employment, At the same ~ne, your local share must increase each year. The percentage of
total officer salaries and benefits paid with Federal funds must be less in Year 2 than in Year 1 and less in Year $ than in Year 2, Looking at it from the local funding
perspective, the percentage of total officer salaries and benefits paid with local funds must be mote in Year 2 than in Year I and mo~e in Year 3 than in Ye~ Z
Federal Share Req~ent for One Fullqime Officers Salary and Benefits
TOTAL ~ 3 YEARS
Federal 3~mount
(Fe~eentage must dec,ease each year
and Federal Amount may not exceed
$12S,000)
46,665 $ 42,516 $ 35,819 $ 125,000
100 % 85 % 69
Local Sha~e $
(Percentage must increase each year) %
0 .$ 7,503 $ 15,908 $ 23,411
% 15 % 31
Total $ 46,665
(Federal Amount plus Local Amount)
Year 1 total
$ 50,019 $ 51,727 $t48,411
'Year 2 total Year 3 total Total 3-year costs
Federal Share Requirement for Oale Past, time Officer'S Salary and Benefits
YEaR 1
Fede~ Amount $
(Percentage must decrease each year) %
Local Sha~e
(Percentage must increase each year)
Total
(Federal Amount plus Local Amount)
Year I total
Year 2 total
page
YEAR 3
Year 3 total
TOTAL. 3 YEARS
$
Total 3-year costs
Department Name: ORI Code (Assig~aed by FBI):
Contact Information for Budget Questions
The undersigned attests to the accuracy of the Budget Information submitted on the preceding page~
Name (typed) of Authorized Official: Kim B. Wadding, Tide: Chief of Police
Phone: 56B ~/~,~ 89-4411
,. , ~ , 563-589-4497 ~(~/(>~
:__ .Date:
Signature: