Signed Contracts_Powers of Communication_Census 2010THECTTYOF C Dubuque
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TO: Michael Van Milligen, City Manager ,,,,//~~
FROM: Randy Gehl, Public Information Officer -~JO`-
SUBJECT: Powers of Communication Contract for Census 2010
DATE: Sept. 21, 2009
The purpose of this memorandum is to request your approval of the attached contract
for services with The Powers of Communication related to the Census 2010 community
outreach campaign.
Planning Services Manager Laura Carstens and I are coordinating the City's efforts
related to Census 2010. The City Council recently approved the formation of a
Complete Count Committee, chaired by Mayor Buol, to help spread the word about the
importance of the 2010 Census and to motivate every resident to complete and return
their 2010 Census questionnaire.
As the City did for the 2000 Census, we recommend that the City enter the attached
contract with Jan Powers of The Powers of Communication to retain her services to
coordinate the committee's activities and develop a public awareness campaign for
Census 2010.
If you agree, please sign the attached copies of the agreement and return to me. Thank
you.
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Contract for Services
Project:
Client:
Date of Contract:
Contracted rate:
Contract total:
Scope of Services:
Research
Census 2010
City of Dubuque (Public Information and Planning Services)
September 7, 2009 through April 30, 2010
$70 per hour
Work performed will not exceed $9940.00
Details below
Read background governmental materials, conduct research as directed by Ciry staff on other
cities' census projects, search archival information for Dubuque's Census 2000 materials.
Development
Attend two meetings per month with Steering Committee to develop plans (16 meetings); draft
written plan for all communication activities; craft overall messaging for Census tactics; gather
pricing for projects identified in plan.
Implementation
Attend Complete Count Committee (CCC) meetings; manage as many specific tasks as budget
will allow that are not managed by Ciry staff or CCC (including advertising content
development and buys, development of print matter, writing of press releases, organization of
meetings/presentations/speeches, coordination of mailings, story pitching, facilitating
neighborhood and special interest group meetings, adjusting copy for multiple
publications/outlets/uses, assisting with events).
Independent Contractor Status
It is understood and agreed that the retention of The Powers of Communication by the Ciry of
Dubuque for the purpose of this Agreement shall be as an independent contractor and shall be
exclusive, but the Powers of Communication shall have the right at its own expense to employ
such assistants as may be required for the performance of the Agreement.
Termination of Contract
This Agreement maybe terminated by either of the parties hereto for failure of the other party to
perform in a timely manner and proper manner its obligation under this Agreement. A signed,
written notice of such termination shall be delivered to the other party personally, or by
registered or certified mail, and such termination shall take effect twenty (20) days after receipt
of the notice, provided that the failure to perform has not been remedied by that time. By such
termination, neither party may nullify obligations already incurred for performance or failure to
perform before the date of termination. In the event of early termination of this Agreement by
the City, City shall be responsible for payment for services rendered to the date of termination.
Jan Powers, Powers of Communication
Date
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Michael Van Milligen, City of Dubuque
Date