Airport Rental Car Parking Lot Project Acceptance Copyrighted
February 5, 2018
City of Dubuque Consent Items # 15.
ITEM TITLE: Airport Rental Car Parking Lot ProjectAcceptance
SUMMARY: City Manager recommending acceptance of the public
improvement for the Dubuque Airport Rental Car Parking
Lot Project 2017, as completed by McClain Excavating.
RESOLUTION Accepting the Dubuque Airport Rental Car
Parking Lot Project 2017 and Authorizing the payment of
the contract amount to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Dubuque Airport Rental Care Parking Lot Project 2017- City Manager Memo
NNM Memo
Staff Memo Staff Memo
Acceptance Resolution Resolutions
Engineer's Certificate Executed Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Airport Rental Car Parking Lot Project 2017
DATE: January 30, 2018
City Engineer Gus Psihoyos is recommending acceptance of the public improvement for
the Dubuque Airport Rental Car Parking Lot Project 2017, as completed by McClain
Excavating, in the final contract amount of$273,163.75, which is a 29.7°k increase from
the original contract amount of$210,566.88. The increase in the contract cost is due to
additional pavement and grading required to accommodate a fuel filling station for cars
that the airport staff requested. Additional slope grading and seeding was required to
minimize future rutting from storm events due to the larger parking lot. There is
sufficient FY2018 revenue for the rental car fees to cover this extra cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ,�;'�"� ��
DATE: January 30, 2018
RE: Dubuque Airport Rental Car Parking Lot Project 2017
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement for the
Dubuque Airport Rental Car Parking Lot Project 2017.
BACKGROUND
In 2016, the Dubuque Airport finished construction of a new airport terminal. There are
limited spaces for rental cars due to the heavy utilization of the free parking at the
airport.
The public improvements from this project included a new 60 stall concrete parking lot.
The parking lot construction included 6" concrete paving for 60 stalls, grading and base
stone, parking lot lights and related signage and striping. Favorable bids were received
that allowed the original planned 30 stall parking lot to expand to the desired 60 stalls.
DISCUSSION
The Dubuque Airport Rental Car Parking Lot Project 2017 was constructed by McClain
Excavating of Peosta, IA in the final contract amount of $273,163.75 which is a 29.7%
increase from the original contract amount of $210,566.88. The increase in the contract
cost is due to additional pavement and grading required to accommodate a fuel filling
station for cars that the airport staff requested. Additional slope grading and seeding
was required to minimize future rutting from storm events due to the larger parking lot.
There is sufficient FY 2018 revenue for the rental car fees to cover this extra cost.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $273,163.75 to McClain Excavating. for the Dubuque Airport
Rental Car Parking Lot Project 2017.
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BUDGETIMPACT
The estimate of probable cost for Dubuque Airport Rental Car Parking Lot Project 2017
is as follows:
Award Final
Construction Contract $ 210,566.88 $ 273,163.75
Contingency 21,056.69 0.00
Engineering Services 21,056.69 27,316.38
Total Project Cost $ 252.680.26 �,480.13
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
FY17 and FY18 Customer Facility Charge Rental
2522447 Car Funds $ 300,480.13
Total Project Funding 300.480.13
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution accepting the
improvements, establishing the final contract amount of $273,163.75, and for the
payment of the contract amount to McClain Excavating for the Dubuque Airport Rental
Car Parking Lot Project 2017.
cc: Jenny Larson, Budget Director
Bob Grierson, Airport Manager
Todd Dalsing, Airport Maintenance
2
RESOLUTION NO. 25-18
ACCEPTING THE DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT
2017 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Dubuque Airport Rental Car
Parking Lot Project 2017 (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the FY17 and FY18 Customer Facility Charge Rental Car Funds capital improvement
appropriation for the contract amount of $273,163.75 Tess any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 5th day of February, 201 .
Roy D. Buol, Mayor
Attest:
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Kevin S. Firnstah1, CMC -City Clerk
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CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE DUBUQUE
AIRPORT RENTAL CAR PARKING LOT PROJECT 2017 '
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The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that �
he has inspected the Dubuque Airport Rental Car Parking Lot Project 2017, and that "
said Project has been perFormed in compliance with the terms of the Public �
Improvement Contract, and that the total cost of the completed work is $300,480.13.
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Dated this 30t" day of January 2018.
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Gus Psihoyos, City Engineer 4��\ �
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Filed in the office of the Cit Clerk on the 30th da of Janua 2018. �
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Ke in . Firns �h , CMC City Clerk ;�
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