Fire Pumper Purchase Copyrighted
February 5, 2018
City of Dubuque Consent Items # 16.
ITEM TITLE: Fire Pumper Purchase
SUMMARY: City Manager recommending approval to purchase a
commercial chassis fire engine from Simon Fire Equipment
on a City-purchased International chassis from Thompson
Truck and Trailer.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Fire Pumper Purchase Recommendation-NNM Memo Staff Memo
Fire Pumper Purchase Staff Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Recommendation on Fire Pumper Purchase
DATE: January 19, 2018
The Fire Department released a Request for Proposal to replace a fire pumper and
received five responses. After review of all proposals for both custom and commercial
fire pumpers, Fire Chief Rick Steines recommends City Council approval to purchase a
commercial chassis fire engine from Simon Fire Equipment on a City-purchased
International chassis from Thompson Truck and Trailer.
Continuing with the longstanding City practice of buying a commercial chassis
(International) as opposed to a custom fabricated chassis will save the City $96,500.
The $266,991 bid award, with the estimated $15,000 in additional work for striping/
lettering and radio/computer install is an estimated savings of$126,009 from the
$408,000 budgeted amount.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Rick Steines, Fire Chief
Jennifer Larson, Budget Director
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TO: Michael C. Van Milligen, City Manager
FROM: Rick Steines, Fire Chief
DATE: December 27, 2017
RE: Recommendation on Fire Pumper Purchase
INTRODUCTION
The FY2018 fire department operating budget included funds to replace a fire
pumper. The fire department sent out requests for proposal to several manufacturers
and posted this information on the City website. Working with the Acting Fleet
Maintenance Supervisor, specifications were developed for both a fire pumper on a
commercial chassis as well as a fire pumper on a custom chassis. Five vendors
submitted proposals which were reviewed by Captain Dennis Bradley and myself.
DISCUSSION
Of the five vendors one (Feld Fire) was not considered, as they offered a
demonstrator model which did not meet our specification. The remaining vendors
submitted proposals for both commercial and custom fire pumpers.
Due to the wide-ranging methods of manufacture and design from each vendor,
we reviewed each proposal and asked for clarification where needed. Each vendor has
worked with us to address any questions. During this process we determined pros and
cons with each manufacturer's product. Additional costs above these quoted prices will
be needed to complete items such as striping/lettering and radio/computer install. The
total budget for this replacement is $408,000 (CIP 3501794).
I have inserted a table of the proposed prices for your review.
Custom Chassis Pumper
Vendor Relliant/ Pierce Simon/Spartan Heiman/Rosenbauer Alexis/HME
Base Price $385,479 $369,991 $396,189 $404,794
Custom
Less trade in ($2,500) ($6,500) ($2,500) ($3,000)
Less prepay ($18,048) ($7,939) ($10,862)
Total $364,931 $363,491 $385,750 $390,932
Delivery Time 240 days 479 days 365 days 330 days
Commercial Chassis Pumper
Vendor Reliant/ Pierce Simon/Thompson Heiman/Rosenbauer Alexis
Base Price $291 ,771 $273,491 $285,074 $327,274
Commercial
Less trade in ($2,500) ($6,500) ($2,500) ($3,000)
Less prepay ($9,661) ? ?
Total $279,610 $266,991 $282,574 $324,274
Delivery Time 315 days 415 days 365 days 330 days
RECOMMENDATION
I am recommending purchase of a commercial chassis fire engine from Simon
Fire Equipment on a City-purchased International chassis from Thompson Truck and
Trailer. The fire department currently uses six Simon-built pumpers that are similar to
the one proposed. This unit comes in well within budget. While a custom chassis
provides advantages in turning ability over a commercial truck, we have seen good
reliability with commercial chassis at reduced cost.
The price shown may change a bit once a final design is approved and exact
layout details are agreed upon. This purchase will require the City purchase a chassis
as specified by Thompson Truck and Trailer prior to the complete build-out by Simon.
This chassis purchase will be $93,500 (which should be subtracted from the Simon total
highlighted above). The new pumper will service the downtown area as Engine 501 .
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ACTION REQUESTED
I respectfully request approval to enter into a detailed design phase with Simon
Fire Equipment and to agree on a final contract price for a commercial fire pumper.
Cc: Budget Director Jennifer Larson
Finance Director Jean Nachtman
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