Signed Contract IIW PC_Task Order 17-03_17th St._W. Locust Storm Sewer Copyrighted
February 5, 2018
City of Dubuque Consent Items # 23.
ITEM TITLE: Signed Contract(s)
SUMMARY: I IW, PC Technical Services Task Order No. 17-03 for the
17th Street/W. Locust Street Storm Sewer Improvements
Project; I IW, PC Technical Services Task Order No. 18-01
for 22nd St./Kaufmann Ave. Storm Sewer Improvement
Project; Pillar Design Studios, LLC for Dubuque Skate Park
Designer and Landscape Architect; Releases of Mortgage
for Duaine Greenfield (190 Main St.); Hartig Realty I I,
LC (703 Main St.); Don Junk (65-73 Main St.); Security
Investments, LLC (800 Main St.); Security Partners, LP
(800 Main St.); and Town Clock Building Co. (823-835 Main
St.).
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
II W, PC Technical Services Task Order No. 17-03 Supporting Documentation
II W, PC Technical Services Task Order No. 18-10 Supporting Documentation
Pillar Design Studios, LLC ContacVBond Supporting Documentation
Release of Nbrtgage- Duaine Greenfield Supporting Documentation
Release of Nbrtgage- Hartig Realty I II, LC Supporting Documentation
Release of Nbrtgage- Don Junk Supporting Documentation
Release of Nbrtgage- Town Clock Building Co. Supporting Documentation
Release of Nbrtgage- Security Investments, LLC Supporting Documentation
Release of Nbrtgage- Security Partners, LP Supporting Documentation
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Engineering Agreement for Technical Services Task Order No. 17-03 for the
17th Street/W. Locust Street Storm Sewer Improvements Project
[CIP#2642690, PROJECT#1X0005]
DATE: January 18, 2018
INTRODUCTION
The purpose of this memo is to seek approval and execution of the Task Order No. 17-03
for IIW, PC (IIW) to provide additional engineering services for the 17th Street/W. Locust
Street Storm Sewer Improvement Project, a project associated with the Community
Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds
for the Bee Branch Watershed Flood Mitigation Project.
BACKGROUND
In October of 2016, the City Council passed Resolution 362-16 authorizing the execution
of the funding contract with the lowa Economic Development Authority (IEDA) for the City's
receipt of$23,309,600.00 in Community Development Block Grant Program Disaster
Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project.
In December of 2016, the City Council authorized the release of an RFP and enter into
contract negotiations with an engineering consulting firm to provide services as needed to
provide the requisite engineering expertise for the design, bidding, and construction of the
22nd Street/ Kaufmann Ave Storm Sewer Improvements and the 17th Street/W. Locust
Street Storm Sewer Improvements and to ensure the completion of the improvements by
the June of 2021 HUD National Disaster Resiliency Grant deadline.
In June of 2017, the City Council authorized the City Manager to negotiate and enter into a
contract with I IW, PC to provide engineering services for the 17th Street/W. Locust Street
Storm Sewer Improvements Project and the 22nd Street/ Kaufmann Ave Storm Sewer
Improvement Project.
In July of 2017, the Engineering Agreement for Technical Services with IIW was executed
establishing the terms by which IIW will provide engineering services for the 17th Street/W.
Locust Street Storm Sewer Improvements Project and the 22nd Street/ Kaufmann Ave
Storm Sewer Improvement Project.
I
DISCUSSION
As outlined in the RFP, IIW will provide surveying and engineering services as needed for
the complete design and construction of the HUD-funded infrastructure improvements and
that scope will be determined as the City moves through the design of the project. While
certain City Engineering staff members have been assigned to help prepare the final
design, bid documents, and observe construction of the Infrastructure Improvements, IIW
will provide services such as geotechnical, environmental, structural engineering services
and generally assist Engineering staff to ensure completion of the improvements by the
June 2021 deadline. In order to accommodate changes to the availability of City staff over
the next four years, the form of contract with IIW is a "master" Agreement for Technical
Services (Master Agreement) and a series of Task Orders to be performed under the
terms of the Master Agreement.
Task Order 17-01 was approved and executed previously. The scope outlined therein is
primarily concentrated to the section between Elm Street and Central Avenue but does
include work associated with the entire corridor. It provided for project management
(meetings with City staff and coordinating the work of sub-consultants); coordination with
utility providers; help with stakeholder interaction (conduct/participate at two public
meetings, provide webpage content, etc.); collect 3D topographic survey information for
the corridor from Elm Street to Kirkwood Street; archeological/historical screening;
geotechnical analysis (soil borings along the entire project corridor); hydraulic modeling;
and Phase 1 Environmental Site Assessment for the entire project corridor. The cost to
perform the work totals a not-to-exceed fee of $313,807.00.
Task Order 17-02 was approved and executed previously. It generally provides for the
conceptual design of the entire corridor: 17th Street from Elm Street to W. Locust Street
and W. Locust Street from 17th Street to Kirkwood Street. It also includes the preparation
of 30 percent and 60 percent plans for the next bid package for the 17t" Street storm sewer
improvements which will start at Elm Street where the improvements are currently under
construction and extend the west to Heeb Street. The cost to perform the work totals a not-
to-exceed fee of $228,169.00.
Task Order 17-03 is attached for consideration. Its scope provides for the 60 - 90 percent
design and preparation of bid documents for 17th Street from Elm Street to Heeb Street,
including the intersection of Elm Street and 17th Street. City Engineering staff will prepare
the front-end bid documents and shall distribute plans for bidding. The cost for IIW to
perform the work totals a not-to-exceed fee of$225,380.00.
Attached to the proposed task order is a detailed breakdown of the proposed fee. Also
attached is the combined detailed breakdown of Task Order 17-01, Task Order 17-02, and
proposed Task Order 17-03.
BUDGETIMPACT
The engineering services will be covered using $23,100,600.00 in Community
Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds
for the Bee Branch Watershed Flood Mitigation Project. These funds are available now
2
I
and can be drawn from immediately after making payments to IIW for engineering
services.
ACTION TO BE TAKEN
I respectfully request execution of Task Order No. 17-03 for IIW, PC (IIW) to provide
engineering services for the 17th Street/ W. Locust Street Storm Sewer Improvement
Project associated with the Community Development Block Grant Program Disaster
Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project.
Attach.
Prepared by Deron Muehring
cc: John Tharp, (HUD) Grant Administrator
Jon Dienst, Civil Engineer
Deron Muehring, Civil Engineer
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HUD Resiliency lnfrastruchire Projects
17th Street/W.Locust Street Storm Sewer Improvements(Project 1X0005)
Contract Summary thru Task Order 17-03
City of Dubuque,lowa
IIW Project number 1710301
Wapsi Contrect
WHKS ABE Valley Sub Total
Engineering Services-Scope Items Total IIW Tota� SAI Total Total Total Archeology Amount
Project Management
Project Administration(Sept 2017-March 2078) Task Order 17-Oi 89,989 52,087 19,544 18,358 gg,ggg
DOT Coordination 8 FTP site Task Order 17-02 5,640 3,822 1,818 5,640
Permitting,DNR water main,San Sewer,NPDES(Elm-Heeb) Task Order 17-03 6,901 627 2,989 3,285 6,901
Stakeholder Interaction
Utility Coordinalion Task Order 17-Ot 3,984 1,257 2,727 3,984
Public Meeting#1-Task Order 17-01 8,956 3,853 1,2?5 3,798 8,956
Utility Coordination 8�Website exhibits Task Order 17-02 14,009 3,063 8.326 2,620 14,009
Public involvement,one on one meetings&business sign coord Task Order 17-03 9,639 2,367 7,272 9,639
Utility Coordination,Task order 17-03 3,738 1,920 1:818 3,738
Data Collection and Field Walk
Topo,Boundary R Base Drawing 17th St(Elm St-Locust St)&Locust SI{77th St-Kirkwood)-Task Order 17-Ot 79,901 10,852 69.049 79,901
Topo,Boundary&Base Drawing 17th Sl(Elm St-Locust St)&Locust St(17th St-Kirkwood)-Task Order 17-03 13,147 1,195 11,952 13,147
Field Walk ihru(Elm St-Locust St)&Locust St(17th St-Kirkwood)-Task Order 17-01 14,051 4,856 3,242 5,953 14,051
Geotechnical Analysis(Elm St-Locust St)&Locust St(17th St-Kirkwood)-Task Order 17-01 35,448 4,132 31,316 35,448
Arch/Historical screening(Elm St-Locust St)&Locust St(17th St-Kirkwood)-Task Order 17-01 4,550 413 4,137 4,550
In depth Arch/Historical screening(Elm St-Heeb St) -Task Order 17-03 11,474 1,043 10,431 11,474
Engineering Analysis
HMA Phase 1 E,Phase 2(Elm-Kirkwood)Task Order 17-Oi 38,272 3,479 34,793 38,272
H8H analysis storm(Elm St-Rosedale)Task Order 17-01 38,656 3,514 35,142 38,656
Geotechnical and archeological review Task Order 17-02 4,812 2,460 1,298 1,054 q,g�2
Design concepts 2 typical sections(Elm-Heeb) Task Order 17-02 3,925 953 2,972 3,925
30%Concept design and cost estimates(Heeb-Rosedale) Task Order 17-02 20,172 4,071 7,914 8,185 2p��7Z
HMA Phase 1(Kirkwood to Rosedale)Task Order 17-03 2,107 192 1,915 2,107
H&H Analysis and alternatives for Sanitary Sewer(Heeb St-Rosedale)Task Order 17-03 9,780 889 8,891 g 780
Design and Construction Documenfs
30%&60%Under ground utililies:Storm Sewer,Water,Sanitary(Elm St-Heeb St)Task Order 17-02 52,810 4,801 39,279 8,730 52,810
30%&60%Streel,Sidewalks 8 curb ramps(Elm St-Heeb St)Task Order 17-02 82,013 7,456 74,557 82,013
30%8 60%Traffic Control&Staging (Elm St-Heeb St)Task Order 17-02 21,127 1,921 19,206 z�,�27
30%&60%Fiber Optic layout&Lighting(Elm St-Heeb St)Task Order 17-02 10,492 1,401 9,091 10,492
30%&60%Quantities&Opinions of Probable Cost(Elm St-Heeb St)Task Order 17-02 13,169 3,916 2,361 6,892 13,169
90%&Bid:Underground Utilities-storm water,sanitary(Elm St-Heeb St) Task Order 17-03 52,475 5,953 41,971 4,552 52,475
90%&bid:street,sidewalks,8 curb ramps(EIm St-Heeb St) Task Order 17-03 48,919 4,448 44,472 qg,g�g
90%&bid:traffic control&staging(Elm St-Heeb St) Task Order 17-03 12,316 2,611 9,705 12,316
90%8 Bid:Fiber Optic layout and lighting(Elm St-Heeb St) Task Order 17-03 8,870 806 8,064 g,870
90%&bid�uantities 8 Opinions of Probable Cost(Elm 5t-Heeb St)Task Order 17-03 8,825 802 3,432 4,591 g,gZS
Specifications(Elm Sl-Heeb St) Task Order 17-03 5,502 500 5,002 5,502
90%&bid:Plan Production (Elm St-Heeb St) Task Order 17-03 7,682 4,162 3,520 7,682
Bidding$Award(Elm St-Heeb St)
Bidder questions,pre-bid meeting,&addendum(Elm St-Heeb St) Task Order 17-03 9,758 3,869 2,336 3,553 g 758
Bid opening,Bid Analysis(Elm St-Heeb St) Task Order 17-03 1,995 1,995 �,ggs
Easements
Temporary Construction Easements and acquisition documentation(Elm St-Heeb St)Task Order 17-03 12,252 5,655 6,597 �z,252
Sub-Totals 767,356 157,370 236,865 327,237 31,316 14,568 767,356
Task Order 17-01 $313,807
Task Order 17-02 $228,169
Task Orderl7-03 $225,380
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City of Dubuque-Engineering Dept Scope I
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17th/Locust: Task Order 17-03
Project Mangement Rermitting-WM,San(Elm to Heeb) $6,901 $6,901
Consultant Srrend Assoclates,Inc. =y�y.�! 3,233
ConsWtant W HKS 3,285.0 3,614
IStakeholder Interaction:Public Involvement �o.a 513,377
Public lnvolvement �o.o $9,639
Professionai Er.gineer IV Juhe P.Neebe; 10:7 15d,00 1,640
ConsultaM bVHKS 7,272.0 7,ggg
Utilrty coordination �a.o $3,738
' Er.yineering Aide I AmanCa l.KenneCy 6.0 71 AO qgy
Professional Engineer IV Julie P.Neebel 8.0 164.00 ��3�Z
Consultant W HKS 1,818.0 2,000
Data Collection:ArchlHistorical in depth investigation(Elm St-Heeb St) 524,621�
Data Collection:Arch/Nistoricat in depfh investigation(Efm St-Hee6 St) $11,474
Wapsi Valley
SConsultant Archaeclogy,Inc. 10'431't .mF� ^ ��'q7q . ..�
':Topographic survey overage from Task Order 17-01 �� 513,147
9 Consultant
W HKS i 1,9�2.0 13.147
IEngineering Malysis:Phase 1(Kirkwood to Rosedale) �11,887
'Phase i(Kirkwood to Rosedale) $2,107
Consultant Sirand Associates,Inc. 1,915.0 p,�p�
�H&H analysis and aR Sanrtary Sewer 3�"�"' . 59,780
Consultant S,rand Associates,Inc. 3,H2t., o;20
90%&Bid:Design&Const Documents(Elm-Heeb} as.o $144,589
90%&Bid:Unde�ground Utilities-storm water sanitary(Elm-Heeb) $52,475
Professional Engineer I Courtney N/anC � 10.0 130.00 1,300
IConsultant � � ��� � � Strand�Associates,Ina ��41.971.0 � � 46168i �
's . . . ...__.,.,.... .. .
Consultant WHKS � � 4,551.5 5,007 -
�90%&bid:street,sidewa/ks&curb ramps(Elm-Heeb} � _N � �,,���g $48,919
� Consuitant 4VHKS 44,471,5 � � qgg�g
�90%&bid tra�c control8 stagrng(Efm-Heeb) �+ �12,316
� ProfesionalEn ineerlV �� ���� �� "
9 Julfe P.Neebel 10.0 164.00 1,640
;. . _ . ... ,_...:.,,. . . . .,,�,:-...,,.�.,.�d.�
Consultant WHKS � 9,705.0 10,676
:90%&brd Fiber optic layout&lighting(Elm-Heeb) � $8,870
` Consultant � . StranC Associates.Ina 8,061,r . , � 8,870 �
i
i 90%&Bid:Quantities&Opinions of Proba6(e Cost(E(m-Heeb) �' �, gg�g25
� Consultant ��'- -"
W NKS 4,550.9 S,OSC 3�
_...� 1,. �.:
�' Consultant Strand Associates,Ina ` 3,432.0 � 3,775
Spec�cations(E!m-Heeb) �� "'" -"`"'��"" '"�'" g �°;
� � $5, 02
Consui?ant Slrand Associa*.es,Inc. 5,002A c,g�� ����
R �
�Plan production G�
57,682
Pro(essioral Engine?r IV Julie P.Neebel 15.0 154.00 2,4tiu
� Construction Specialist Gary A.Jasper 70.0 135.00 1,350 .
� Consuitant W HKS 3,520.0 3 g�p
'Bidding 8 Award(Elm St-Heeb St) ss.o $11,753
Bidder questions&addendum(Etm St-Neeb St) gg 758
Professional Engineer IV Julie P.Neebel 20.0 164.00 3,28G
� Consultant W HKS 3,553.5 3,909
Consultant Strand Associates,Ina 2,336.0 2,570
Bid opening.Bid analysis(E6n SP-Heeb St) $1,995
Professional Engineer IV Ju!ie P.Nee:el �� t0.:i 164AG 1,640
Engineering Aide I Amanda L Kennedv 5.0 71.00 355 �
Easements(Elm St-Heeb St) as.o
co�su�tant $12,252 $12,252
WHKS 6,59?v^ 7,257
� Prof.Land Surveyor II Craig L.Geiser 5.0 147.00 735
� Professional Engineer IV Julie P.Neebel 20.0 164.00 3,280
Design Engineer I Jeri M.Vondera 10.0 98.00 ggp
Total Task Order Fee $225,380
Task Order total IIW Hours 139.0
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www.iiwengr.com
Task Order No. 17-03 .
ARCHITECTURE
IIW, P.C. (CONSULTANT) CIVIL ENGINEERING
CONSTRUCTION SERVICES
Pursuant to Technical Services Agreement dated July 24, 2��� ENVIRONMENTAL ENGINEERING
LAND SURVEYING
HUD Resiliency Infrastructure Projects MUNICIPAI ENGINEERING
STRUCTURAL ENGINEERING
Project Information TRANSPORTATION ENGINEERING
Services Name: 17th Street/Locust Street Storm Sewer Improvements Project 1XOQ05
Proiect Description:The City of Dubuque(OWNER)requires the construction of large diameter storm sewer and/or box culvert, utility
replacements, roadway, sidewalk,and other miscellaneous landscaping and restoration elements on 17th Street from Elm Street to
Locust Street;and on the Locust Street corridor from 17�h Street to Rosedale Avenue. Due to uncertainty of funding and reconstruction
limits, some data collection and analysis will terminate at Kirkwood Street insteatl of Rosedale Avenue.
Task Order General Description: This task order provides for the 60-90 percent design and preparation of bid documents for 17th
Street from Elm Street to Heeb Street, inclutling the intersection of Elm Street and 17�h Street. Plan production shall utilize OWNER/
Statewide Urban Design and Specifications(SUDAS)standartls including the OWNER contract bid documents antl spreadsheet for
construction cost estimates, OWNER shall prepare front end bid tlocuments and shall distribute plans for bitlding. Plans shall be
preparetl in 2017 Civi13D.
Scope of Services
1. Project Management
a. Submit application for lowa Department of Natural Resources(IDNR) permits for sanitary sewer and water main
modifications for 17�h Street from Elm Street to Heeb Street. OWNER to pay all permit fees,
b. Prepare and submit IDNR permits for erosion control (NPDES)antl City ESC Permits.
2. Stakeholder Interaction
a. Contluct one-on-one meetings with property owners.
b. Coortlination with OWNER for public involvement and placement of business signs,
3. Engineering Analysis
a. Conduct a Phase 1 Environmental Site Assessment (ESA) in accordance with ASTM E-1527-13 on Locust Street from
Kirkwood Avenue to Rosedale Avenue.
b. Hydraulic Modeling-Sanitary Sewer: Evaluate the OWNER's existing XPSWMM sanitary sewer system model in the project
corridor sewershed on 17�h Street from Elm Street to Locust Street; and on the Locust Street corridor from 17�h Street to
Rosedale Avenue. Update the OWNER's existing XPSWMM sanitary sewer model to incorporate sewers recently
constructed in the project sewershed and proposed sewer construction in the project sewershetl. Provide up to 2 sanitary
sewer routing and sizing alternatives for the project corridor on 17th Street from Elm Street to Locust Street; and on the
Locust Street corridor from 17�h Street to Rosedale Avenue.
4. Data Collection
a. Topographic survey data collection took more t��e than �nticipated because of the �elay in �tiljty �n��tip� �A��a��;n�
multiple trips to the site. This results in an increase in cost of the task identified in Task Order 17-01 as Topographic and
Boundary Survey Data Collection and Base Map Creation. Increase of$13,147.20,
IIW,P.C. • 4155 Pennsylvania Avenue, Dubuque, IA 52002-2628 • [PJ 563.556.24641800.556.4491 . [F]563.556.7811
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Task Order No. 17-03 '
Page 2 of 3
b. This task will invoive the compilation of data on previous research and a discussion of architectural features and
archaeological sites that may be of concern in or immediately adjacent to the project area. The format will follow Exhibits
A and B previously provided by the OWNER, This task will not involve intensive survey, archaeological field investigation,
evaluation of architectural resources, updating of site inventory forms, or the preparation of a formal final project report,
Information presentetl will include the following:
• A listing and brief description of previously evaluated architectural properties in the immediate vicinity of the project
area
• Brief(reconnaissance-level)examination of other architectural resources in the vicinity
• Map showing provitled APE boundaries antl historic property locations
• Photographs of historic properties
• Copies of previously compieted Site Inventory Forms for historic properties adjacent to the area of tlisturbance, as
well as the three Historic District forms if they are available
• Brief summary of known archaeological sites and assessment of potential for archaeological resources in the project
area
• Desktop assessment to determine archaeological sensitivity, including the Jackson Park area, antl avoidance of
adverse effects to archaeological sites
5. Design and Construction Documents
a. Prepare an Opinion of Probable Construction Cost(OPCC) at the 90 percent level of completion and bitl set level for 17th
Street Storm Sewer Improvements(Elm Street to Heeb Street)for applicable design elements.
b, Prepare 90 percent and final drawings and specifcations for water main, sanitary sewer, storm sewer, street lighting, and
fiber optic construction for 17�Street Construction from Elm Street to Heeb Street.
c, Prepare final drawings in ACAD Civil 3D 2017 for 17�h Street Construction from Elm Street to Heeb Street.
d. Prepare a material handling specification for hazardous materials for 17�Street Construction from Elm Street to Heeb Street.
6, Bidding and Award
a. Preparation of addenda antl answer questions during bitltling related to design services provided for 17th Street
Construction-Heeb Street to Elm Street.
b. Attend pre-bid meeting, prepare minutes for distribution,
c. Conduct bid opening, and tabulate bids,
tl. Assist with preparation of inemo to council for public hearing. Evaluate Bid results and assist with preparation of inemo to
council for consideration of bitl award.
7. Easements
a. Prepare temporary easements, a strip map with areas and dimensions listed rather than individual easement exhibits for
each parcel.
b. For the portion from Elm Street to White Street,evaluate comparable properties,coordination with OWNER to determine
equitable offer price and documentation to be in conformance with the Uniform Act. Prepare a spreadsheet summarizing
calculations and prices to be offered.
IIW,P.C. ♦ 4155 Pennsylvania Avenue, Dubuque, IA 52002-2628 ♦ [P] 563.556.24641800.556.4491 ♦ [F]563.556.7811
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Task Order No. 17-03
Page 3 of 3
Compensation
OWNER shall compensate CONSULTANT for Services under this Task Ortler on an hourly rate basis plus expenses for an estimatetl
fee of$225,380.00. (Two huntlred twenty five thousand three hundred eighty dollars and zero cents),
Schedule
Services will begin upon execution of this Task Order,which is anticipated on January 5, 2018. Services are scheduled for completion
in accordance with the following milestones.
Milestone Date
90 Percent Plans and OPCC(17�h St., Elm St.to Heeb St.) January 22, 2018
Bid Documents and easement exhibits February 23, 2018
Bid Opening March 22, 2018
ENGINEER: IIW, P.C. OWNER: City of Dubuque
� ; � ;� .� ��.� . . �. .,�--�_ � ��� ,�
1/4/2018
Patrick R. Ready, P.E. Date Michael Van Milligen Date
Vice President City Manager
Director of Engineering Operations
IIW,P.C. s 4155 Pennsylvania Avenue, Dubuque, IA 5?.002-2628 , [P] 563.556.2464/800.556.4491 « [Fj 563.556.7811
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