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Minutes and Reports Submitted Copyrighted March 19, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: Airport Commission of 2/26; Cable TV Commission of 3/7; City Council Proceedings of 2/27, 2/28, 3/5; Civil Service of 2/27, Human Rights Commission of 2/12; Library Board of Trustees Update #168 of 2/22; Transit Advisory Board of 3/8; Zoning Advisory Commission of 3/7; Zoning Board of Adjustment of 2/22; Proof of Publication for City Council Proceedings of 2/12, 2/15, 2/19. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Airport Commission Minutes of 2/26/18 Supporting Documentation Cable N Commission Minutes of 3/7/18 Supporting Documentation City Council Proceedings of 2/27/18 Supporting Documentation City Council Proceedings of 2/28/18 Supporting Documentation City Council Proceedings of 3/5/18 Supporting Documentation Civil Service Commission Minutes of 2/27/18 Supporting Documentation Human Right Commission Minutes 2 12 18 Supporting Documentation Library Board of Trustees Update#168 of 2/22/18 Supporting Documentation Transit Advisory Board Minutes of 3/8/18 Supporting Documentation Zoning Advisory Commission Minutes of 3/7/18 Supporting Documentation Zoning Board of Adjustment Minutes of 2/22/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 2/12/18 Proof of Publication for City Council Proceedings of Supporting Documentation 2/15/18 Proof of Publication for City Council Proceedings of Supporting Documentation 2/19/18 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, February 26, 2018 4:00 p.m. Dubuque Regional Airport Airport Terminal Conference Room PRESENT: Steve Accinelli, RJ Blocker, Doug Brotherton, Chris Even (by phone) ABSENT: Sue Clemenson STAFF: Bob Grierson, Cheryl Sheldon, Todd Dalsing, Karin Spisak, Gordy Vetsch GUESTS: Megan Moll and Jameel Sean Holder, University of Dubuque Students/Airport Interns PUBLIC INPUT None. AIRPORT COMMISSION MINUTES Commissioner Blocker moved to approve the minutes of the January 22, 2018 Commission meeting and the motion was seconded by Commissioner Brotherton. AYES: All. NAYS: None. OLD BUSINESS 01. REVIEW STATISTICS Various statistics were reviewed. NEW BUSINESS ACTION ITEM 02. LANDSIDE PAVING GRANT#58 CONSTRUCTION CLOSEOUT RESOLUTION Commissioner Blocker motioned to accept Resolution A200-1-2018 Accepting the Terminal Construct Landside Paving and Authorizing Payment of the Final Contract Amount to the Contractor for AIP Grant #58. Commissioner Brotherton seconded the motion. AYES: ALL. NAYES: None. 03. LANDSIDE PAVING GRANT#60 CONSTRUCTION CLOSEOUT RESOLUTION Commissioner Brotherton motioned to accept Resolution A300-1-2018 Accepting the Terminal Construct Landside Paving and Authorizing Payment of the Final Contract Amount to the Contractor for AIP Grant #60. Commissioner Blocker seconded the motion. AYES: ALL. NAYES: None. 04. SNOW REMOVAL EQUIPMENT RESOLUTION Commissioner Blocker motioned to accept Resolution A400-1-2018 Preliminary Approval of Plans, Specifications, Form of Contract and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract and Estimated Cost; and Ordering the Advertisement for Bids for Snow Removal Equipment Acquisition Project. Commissioner Brotherton seconded the motion. AYES: ALL. NAYES: None. DISCUSSION 05. MANAGER'S UPDATE The Airport Manager mentioned to the Commission that FBO Supervisor Gordy Vetsch and Marketing Coordinator Karin Spisak recently attended the annual NBAA Schedulers and Dispatchers Conference in Long Beach, CA. Gordy and Karin gave the Commission an update on the conference where they met with aircraft schedulers. They are following up with their 27 prime contacts regarding adding Dubuque as a fueling location. The temporary removal of the third flight by American Airlines was also discussed. 04. CORRESPONDENCE None. NEXT COMMISSION MEETING The next scheduled Commission meeting tentative date is March 26, 2018 at 4:00 p.m. Commissioner Brotherton moved to adjourn and this motion was seconded by Commissioner Blocker. AYES: All. NAYS: None. The meeting was adjourned at 5:00 p.m. MINUTES OF CABLE TV COMMISSION MEETING March 7, 2018 CITY HALL ANNEX — 1 st FLOOR CONFERENCE ROOM #1 MEMBERS PRESENT: Pauline Maloney (Chair), Ron Tigges, Jennifer Tigges (Vice-Chair), Kathy McMullen. MEMBERS ABSENT: Sr. Carol Hoverman, Alan Vincent. One seat is vacant. OTHERS PRESENT: Craig Nowack, City of Dubuque Darin Dean, Mediacom Nathan Ripperger, University of Dubuque Maloney called the meeting to order at 4:03 p.m. Acceptance of the Agenda Upon a motion by JTigges, seconded by McMullen, the agenda was approved 4 - 0. Approval of the Minutes of January 3, 2017 Upon a motion by McMullen, seconded by JTigges, minutes of the January 3, 2018, meetings were approved 4— 0. Public Input Mr. Ripperger thanked the Commission for their capital support and provided an overview of the programming produced at the university. He said their poetry readings and Wendt lecture series are popular. They are working on doing more athletic events and are hoping to improve the quality of the accompanying audio commentary before submitting to the shared educational channel. PEG Grant Programming Obligations Nowack reported on the PEG programming obligation responses. He also provided a list of all the PEG grants to date and suggested that in the future letters not be required of those whose grants are eight to ten years old. In many of those cases the people requesting the funding are no longer at their positions and the equipment is now very old. Regarding the number of years that PEG programming obligations remain in effect, the Commission discussed determining those on a case-by-case basis. An entity receiving a large grant might be held to a longer obligation period than an entity requesting merely a small camcorder. Mediacom Cable Report Dean informed the Commission that an interview has been conducted with an individual for the local public access producer position, but no one has been hired yet. He re-affirmed Mediacom's to PEG broadcasting. Cable TV Report Nowack informed the Commission that he had Tightrope Media Systems re-configure the playback equipment at Mediacom after failure of one of the components there. He noted that both the playback and graphics servers there are due for replacement. He said he would discuss with the interim public access producer the possibility of getting quotes to replace that equipment. He also discussed the City's ongoing efforts to obtain permission to fly a drone over the Southwest Arterial construction corridor, the entirety of which is in restricted airspace. He said there are plans shortly to request funding for a 4K camcorder and for tweaking the equipment at the Historic Federal Building. He showed a recently completed video for the new WaterSmart web portal launch as well as the Cable TV budget video presented to the City Council last month. 1 Adjournment Upon a motion by RTigges seconded by McMullen, the meeting was adjourned at 4:43 p.m. 2 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on February 27, 2018 at the Grand River Center, 500 Bell Street. Present: Mayor Buol; Council Members Del Toro, Jones, Larson, Resnick, Rios, Shaw; City Manager Van Milligen, City Attorney Brumwell. Also present: Assistant City Manager Cory Burbach, Assistant City Attorney Maureen Quann and Senior Council Barry Lindal. Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a governance work session with the City Council. WORK SESSION CITY COUNCIL GOVERNANCE Lyle Sumek facilitated a Governance work session with the City Council and provided history, background and agenda for the session. Topics discussed: . Working Model for Governance (What), Management (How) and Service (Actions) . Effective Teamwork: G-R-E-A-T: Goals, Roles, Execute, Attitude, Trust . Conflict Resolution and Negotiations . Problem Solving and Decision Making . 12 Points of an Effective Mayor and City Council . Framework for effectiveness . Defining and identifying success for and image of the City . Protocols and operating guidelines There being no further business, upon motion the City Council adjourned at 9:52 p.m. /s/Trish L. Gleason, CMC Assistant City Clerk 1 t 3/9 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 6:00 p.m. February 28, 2018 in the Historic Federal Building, 350 W. 6�h Street. Present: Mayor Buol, Council Members Del Toro, Jones, Larson, Resnick, Rios, Shaw; City Manager Michael Van Milligen, City Attorney Crenna Brumwell. Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PUBLIC HEARINGS 1 . City of Dubuque Fiscal Year 2019 Recommended Budget: Proof of publication on notice of public hearing to consider approval of the Fiscal Year 2019 Recommended Operating Budget and Capital Improvement Program (July 1 , 2018 through June 30, 2023) and the City Manager recommending approval. City Manager submitting correspondence addressing the City Council's items for reconsideration. Correspondence from East Central lowa Association of Realtors in support of the Landlord Guarantee Program improvement package proposed in the Housing and Community Development recommended budget. Motion by Resnick to receive and file the documents, adopt the resolutions, and hold the public hearing. Seconded by Jones. Mayor Buol called for public input on all individual FY2019 departmental budgets and general comments from the audience: Lynn Sutton, 525 West Locust St. ;and Tom LoGuidice, 786 Stone Ridge PI., provided Council with a PowerPoint presentation prior to the meeting and spoke in support of additional staffing to the Housing and Community Development Department for inspections. Marvin Ney, Paramount Ambulance Service Director, 5070 Wolff Road, spoke in favor of partnering with the City regarding ambulance service. Rick Newman, 4230 Tanzanite Ct., spoke against the recommendation to eliminate the electrical position at the Water and Resource Recovery Center. The Public Hearing was concluded and discussion was brought back to the table. Discussion was had regarding each budget amendment item presented. City Manager Van Milligen provided a slide presentation on the FY2019 budget as amended and provided a handout. Motion by Del Toro to include funding of$3,000.00 for the Library Department Improvement Package 4 of 7, funding for author visits related to adult programming, to the FY2019 recommended budget. Seconded by Shaw. Yays = Rios, Del Toro, Shaw, Larson. Nays = Buol, Jones Resnick. Motion carried 4-3. Motion by Shaw to remove funding of $25,000.00 for the Housing and Community Development Department Improvement package 7 of 8, providing funds for a Landlord Guarantee Program, to the FY2019 recommended budget. Seconded by Larson. Yays = Rios, Buol, Del Toro, Shaw, Larson. Nays = Jones, Resnick. Motion carried 5-2. Motion by Del Toro to amend Water& Resource Recovery Center Department Improvement Package 1 of 1 , funding for staff transition that included the elimination of the Maintenance Electrician position, to the FY2019 recommended budget resulting in retention of the Maintenance Electrician. Seconded by Shaw. Yays = Rios, Del Toro, Shaw, Larson. Nays = Buol, Jones, Resnick. Motion carried 4-3. Amended Motion by Del Toro to include funding of $22,000.00 for the Airport Department Improvement Package 1 of 1 , marketing tools, to the FY2019 recommended budget. Seconded by Larson. Nays = Buol, Shaw, Jones, Resnick. Yays = Rios, Del Toro, Larson. Motion failed 4-3. Motion by Larson to amend the Transportation Department Improvement Package 1 of 6, consolidation of the Transit and Parking Division — funding for staff transition included the recommendation of the elimination of one full-time labor position, to the FY2019 recommended budget resulting in retention of one full time labor position. Seconded by Shaw. Nays = Buol, Del Toro, Jones, Resnick. Yays = Rios, Shaw, Larson. Motion failed 4-3. Motion by Del Toro to remove funding of $15,000.00 from the City Manager's Department Capital Improvement Project — All America City Award, to the FY2019 Five-Year Capital Improvement Program. Seconded by Larson. Nays = Buol, Shaw, Jones, Resnick. Yays = Rios, Del Toro, Larson. Motion failed 4-3. Motion by Resnick to amend his original motion of "Receive and file the documents, adopt the resolutions, and conduct the public hearing" to "Receive and file the documents, adopt Resolution No. 43-18 Adopting the City of Dubuque Fiscal Year 2019 Annual Budget as Amended; and Resolution No. 44-18 Adopting the City of Dubuque Five-Year Capital Improvement Program as amended. Seconded by Jones. Motion carried 7-0. Motion by Resnick for final passage of the City of Dubuque Fiscal Year 2019 Annual Budget as Amended and the City of Dubuque Five-Year Capital Improvement Programs as Amended. Seconded by Jones. Motion carried 7-0. ACTION ITEMS 1 . Five-Year Street Construction Program for Fiscal Years 2019-2023: Motion by Resnick to receive and file the documents and adopt Resolution No. 45-18 Adopting the Five-Year Street Construction Program for Fiscal Years 2019-2023. Seconded by Jones. Motion carried 7-0. 2. Development Services New and Increased Fees for Fiscal Year 2019: Planning Services Department recommending changes to the Schedule of Development Services fees relative to the Fiscal Year 2019 recommended budget. Motion by Jones to receive and file the documents and adopt Resolution No. 46-18 Rescinding Resolution No. 70-14 Establishing a Schedule of Development Services Fees and adopting in lieu thereof a new Schedule of Development Services Fees as provided in Title 16 of the City of Dubuque Code of Ordinances Unified Development Code. Seconded by Del Toro. Motion carried 7-0. 3. Code of Ordinances Amendment - Title 13 Fixing Rates for Water Use and Service: Water Department recommending changes to water rates for residential, commercial, industrial, all other uses, and fire sprinkler service relative to the Fiscal Year 2019 recommended budget. Motion by Jones to receive and file the documents and that the requirement that a proposed ordinance be considered and voted on for passage attwo Council meetings priorto the meeting at which it is to be passed be suspended. Seconded by Del Toro. Motion carried 7-0. Motion by Jones for final consideration and passage of Ordinance No. 3-18 Amending City of Dubuque Code of Ordinances Title 13 Public Utilities Chapter 1 Water Use and Service Article C Rates Section 13-1 C-1(A) Establishing Water Rates for Residential, Commercial, Industrial, and all Other Uses; and Ordinance No. 4-18 Amending the City of Dubuque Code of Ordinances Title 13 Public Utilities Chapter 1 Water Use and Service Article C Rates Section 13-1 C-2 Fixing Water Rates for Fire Sprinkler Service. Seconded by Del Toro. Motion carried 7-0. 4. Code of Ordinances Amendment - Title 13 Solid Waste — City or Private Collection Services. Public Works Department recommending changes to City or private collection service rates and charges relative to the Fiscal Year 2019 recommended budget. Motion by Jones to receive and file the documents and that the requirement that a proposed ordinance be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be passed be suspended. Seconded by Resnick. Motion carried 7-0. Motion by Jones for final consideration and passage of Ordinance No. 5-18 Amending City of Dubuque Code of Ordinances Title 13 Public Utilities, Chapter 6 Solid Waste, Article A City or Private Collection Service, Section 13-6A-6 Rates and Charges Established; Exceptions. Seconded by Resnick. Motion carried 7-0. 5. Code of Ordinances Amendment - Title 13 Sewer Rates for Residential and Commercial Users: Water & Resource Recovery Center recommending amendment to the basic sewer rates for residential and commercial users relative to the Fiscal Year 2019 recommended budget. Motion by Jones to receive and file the documents and that the requirement that a proposed ordinance be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be passed be suspended. Seconded by Larson. Motion carried 7- 0. Motion by Jones for final consideration and passage of Ordinance No. 6-18 Amending the City of Dubuque Code of Ordinances Title 13 Public Utilities, Chapter 2 Sewer and Sewage Disposal, Article C Rates, Section 13-2C-3 Rates Established. Seconded by Larson. Motion carried 7-0. There being no further business, upon motion the City Council adjourned at 7:42. p.m. /s/Trish L. Gleason, CMC Assistant City Clerk 1 t 3/9 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 530 p.m. on February 19, 2018 in the Historic Federal Building, 350 W. 6�h Street. Present: Mayor Buol; Council Members Del Toro Qoined at 533 p.m.), Jones, Larson, Resnick, Rios Qoined at 536 p.m.), Shaw; City Manager Van Milligen, City Attorney Brumwell Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session for Project H.O.P.E. WORK SESSION Project H.O.P.E. President and CEO of the Community Foundation of Greater Dubuque Nancy Van Milligen conducted a work session with the City Council on Project H.O.P.E. (Helping Our People Excel). Topics included: Achievements: . Re-Engage Dubuque students, completed diploma or HSED . Opportunity Dubuque: connects workers to training and employers with skilled workers . Network map of providers and support . Community needs assessments — child care & mental health Current focus / three impact areas: 1. Academic Achievement . Expand pathways & accessibility to education and employment o Dubuque College Access Network (DCAN) o Unemployment rate o Access to quality child care 2. Equity and Inclusion . Build financial inclusion o Poverty rate o VITA & EITC financial inclusion o Financial capability system 3. Economic Opportunity . Support provider networks for change o Mental health grant o Partnership empowerment network o Project HOPE network partners 1 Ms. Van Milligen responded to questions from the City Council regarding informing students of re-engagement options and pathways and how Project HOPE partners with the City's Economic Development Department. There being no further business, upon motion the City Council adjourned at 5:58 p.m. /s/Kevin S. Firnstahl, CMC City Clerk 1 t 3/14 2 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:00 p.m. on March 5, 2018 in the Historic Federal Building, 350 W. 6�h Street. Present: Mayor Buol; Council Members Del Toro, Jones, Larson, Resnick, Rios, Shaw; City Manager Van Milligen, City Attorney Brumwell Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1 . Irish-American Heritage Month (March 2018) was accepted by Ancient Order of Hibernians (AOH) Dubuque County Division #2. 1576 Wood Street, Historian Bob Felderman, President Pat Lennart, and Vice President Pat McClain and in honor of Ken Siegert. 2. Music-in-Our-Schools Month (March 2018) was accepted by Shirley Davis Orwoll, Fine Arts Coordinator for the Dubuque Community School District. CONSENTITEMS Motion by Resnick to receive and file the documents, adopt the resolutions, and dispose of as indicated. Seconded by Jones. Motion carried 7-0. 1 . Minutes and Reports Submitted: City Council Proceedings of 2/15, 2/19, 2/22, 2/26; Civil Service Commission 1/4/18; Five Flags Civic Center Commission of 1/29; Library Board of Trustees of 12/21/17, 1/18/18; Proofs of Publication for City Council Proceedings of 2/5, 2/7, 2/8; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 1/31 . Upon motion the documents were received and filed. 2. Notice of Claims and Suits: Alex Helbing for vehicle damage, Kathleen Pfohl for vehicle damage, TFM, Co./Tom Thompson for property damage. Upon motion the documents were received, filed, and referred to the City Attorney. 3. Disposition of Claims: City Attorney advising that the following claims have been referred to Public Entity Risk Services of lowa, the agent for the lowa Communities Assurance Pool: Alex Helbing for vehicle damage, Kathleen Pfohl for vehicle damage, and TFM, Co. for property damage. Upon motion the documents were received, filed, and concurred. 4. Proceedings for Issuance of General Obligation Bonds Series 2018A and Taxable General Obligation Refunding Bonds Series 2018B: City Manager recommending 3 approval of the preliminary official statement, advertisement for the sale, and approval of the electronic bidding procedures on the issuance of General Obligation Bonds and Taxable General Obligation Refunding Bonds. Upon motion the documents were received and filed, and Resolution No. 47-18 Directing the advertisement for sale of $9,410,000 (Subject to adjustment per terms of Offering) General Obligation Bonds, Series 2018A, and approving electronic bidding procedures and Official Statement; and Resolution No. 48-18 Directing the advertisement for sale of$1 ,020,000 (Subject to adjustment perterms of Offering) Taxable General Obligation Refunding Bonds, Series 2018B, and approving electronic bidding procedures and Official Statement were adopted. 5. Development Review Process Overview: Planning Services Manager Laura Carstens is transmitting the Development Review Process Overview. Upon motion the documents were received, filed and approved. 6. Dubuque County Emergency Management - Approving By-Laws and Authorizing Signature: City Manager recommending approval of the Dubuque County Emergency Management Commission Bylaws. Upon motion the documents were received and filed, and Resolution No. 49-18 Approving the Bylaws of the Dubuque County Emergency Management Commission and authorizing signature was adopted. 7. Acceptance of Water Main Improvements at the south end of Manson Road: City Manager recommending acceptance of the water main utility improvements from the Kristin K. Woodward Trust Dated December 9, 2010, that Marty McNamer completed in 2012 across 2319 Manson Road. Upon motion the documents were received and filed, and Resolution No. 50-18 Accepting Water Main Improvements on LOT 1 of McNamer Acres No. 3 in the city of Dubuque, lowa was adopted. 8. Approval and Acceptance of a Grant of Easement for Water Main Utility over property at 2319 Manson Road: City Manager recommending approval and acceptance of an easement for water main utility for an existing water main across part of 2319 Manson Road from the Kirstin K. Woodward Trust Dated December 9, 2010. Upon motion the documents were received and filed, and Resolution No. 51-18 Accepting a Grant of Easement for Water Main Utility Through, Over and Across Part of Lot 1 of McNamer Acres No. 3, in the city of Dubuque, lowa was adopted. 9. Amendment to the Collective Bargaining Agreement between the City of Dubuque and Teamsters Local No. 120: City Manager recommending approval of an amendment to the Collective Bargaining Agreement with the Teamsters Union Local No. 120 to provide for a work week that consists of ten hours per day and four days per week for the Maintenanceworker, Airfield Maintenanceworkers and Airport Mechanic assigned to the Airport Department. Upon motion the documents were received, filed and approved. 10. Fiscal Year 2017 Urban Revitalization Applications: City Manager recommending approval of a Resolution approving property tax abatement applications for 14 residential properties, 3 multi-family properties and 3 commercial properties in recognized Urban Revitalization Areas, and authorizing transmittal to the City Assessor for final review and determination of the amount of property tax abatement. Upon motion the documents were received and filed, and Resolution No. 52-18 Approving Property Tax Abatement Applications Submitted by Property Owners in Recognized Urban Revitalization Areas 4 and Authorizing the Transmittal of the Approved Applications to the City Tax Assessor was adopted. 11 . Dubuque Golf & Country Club Fireworks Request: Correspondence from Lance Marting, General Manager/CEO of the Dubuque Golf & Country Club, requesting permission to display fireworks on Wednesday, July 4, 2018 with a rain date of Thursday, July 5, 2018. Upon motion the documents were received, filed and approved. 12. Improvement Contracts / Performance, Payment and Maintenance Bonds: Controlled Asbestos, Inc., for East Blum Site Asbestos Abatement and Lead Clean Up Project. Upon motion the documents were received, filed and approved. 13. Signed Contract(s): Dubuque Water Sports Club lease for a section of Chaplain Schmitt Island May 1 , 2018 to April 30, 2019. Upon motion the documents were received and filed. 14. 2018 Asphalt Overlay Access Ramp Project One: City Manager recommending that the award of the public improvement contract for the 2018 Asphalt Overlay Access Ramp Project One to D & D Concrete, Inc., be recorded in the minutes of the City Council. Upon motion the documents were received, filed and made a Matter of Record. 15. Tobacco Compliance Civil Penalty for Tobacco License Holder— Moondog Music: City Manager recommending approval of the Acknowledgement/Settlement Agreement for a tobacco compliance violation for Moondog Music, 806 Wacker Drive #120. Upon motion the documents were received, filed and approved. 16. Alcohol Compliance Civil Penalty for Alcohol License Holder — Fareway Stores #114: City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Fareway Stores #114, 2050 John F. Kennedy Road. Upon motion the documents were received, filed and approved. 17. Alcohol License Applications: City Manager recommending approval of annual beer, liquor and wine licenses as submitted. Upon motion the documents were received and filed, and Resolution No. 53-18 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits was adopted. ITEMS SET FOR PUBLIC HEARING Motion by Jones to receive and file the documents, adopt the resolutions, set the public hearings as indicated, and direct the City Clerk to publish notice as prescribed by law. Seconded by Resnick. Motion carried 7-0. 1 . Sale of City-Owned real property at 2056 Washington Street: City Manager recommending that the City Council set a public hearing for March 19, 2018, to dispose of City-owned real property located at 2056 Washington Street to Jennette E. Santo. Upon motion the documents were received and filed, and Resolution No. 54-18 Resolution of Intention to dispose of City-owned property, specifically Lot 2 Heart Project 5 Place in the City of Dubuque, lowa, according to the recorded Plat there of - 2056 Washington Street was adopted setting a public hearing for a meeting to commence at 6:00 p.m. on March 19 in the Historic Federal Building 2. Fiscal Year 2018 Second Budget Amendment: City Manager recommending the second Fiscal Year 2018 Budget Amendment be set for public hearing for March 19, 2018. Upon motion the documents were received and filed, and Resolution No. 55-18 Setting the Date for the Public Hearing on Amendment No. 2 to the Fiscal Year 2018 Budget for the City of Dubuque was adopted setting a public hearing for a meeting to commence at 6:00 p.m. on March 19 in the Historic Federal Building BOARDS/COMMISSIONS Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. 1 . Transit Advisory Board: One, 3-year term through July 30, 2020 (Vacant term of Stewart). Applicant: Jeff Stiles, 3087 Central Ave. Mr. Stiles spoke in support of his appointment and provided a brief biography. Appointment was made to the following Boards/Commissions. 2. Mechanical and Plumbing Code Board: One, 3-year term through March 16, 2021 (Expiring Term of Valaskey). Applicant: Corey Valaskey, 1385 Alta Vista St. Motion by Jones to appoint Mr. Valaskey to a 3-year term through March 16, 2001 . Seconded by Larson. Motion carried 7-0. 2. Resilient Community Advisory Commission: One, 3-year term through July 1 , 2020 (Vacant term of Grutz) Applicants: Shane Hoeper, 2520 N. Grandview Ave.; Nicholas Huff, 3075 Olde Country Ct.; Ashley Melchert, 1265 Thomas PI.; Jared McGovern, 755 Chestnut St.; Paul Schultz, 1008 Victoria St. Upon roll-call vote, Shane Hoeper was appointed to a 3-year term through July 1 , 2020. Hoeper = 4 (Resnick, Buol, Jones, Shaw); Huff- -0-; Melchert -0-; McGovern = 1 (Larson); Schultz = 2 (Rios, Del Toro). PUBLIC INPUT Naomi Clark, 1086 Wood St., and Chair of the Dubuque Renters Union, spoke for continued action toward and support of the source of income issue as referenced under Action Item #1 . ACTION ITEMS 1 . Renaming of Partners Road to Flexsteel Way: City Manager recommending approval of the request by Flexsteel Industries, Inc. to rename Partners Road to Flexsteel Way. Motion by Jones to receive and file the documents and adopt Resolution No. 56-18 Changing a street name on the Final Plat of Dubuque Industrial South First Addition in the City of Dubuque by renaming Partners Road to Flexsteel Way. Seconded by Resnick. Motion carried 7-0. 6 2. Source of Income Progress Report: Housing and Community Development Department Director Alvin Nash is transmitting the 2018 Source of Income Progress Report. Planning Services Manager Laura Carstens provided an oral report highlighting the City Council's 2017 implemented options. Housing and Community Development Director Alvin Nash provided a slide presentation that recapped the history of the SOI Committee recommendations and the need, options and approach of the Section 8 rebranding campaign. Following the presentations and extensive discussion, the City Council there was consensus that the City is moving in the right direction to increase voluntary participation in the Housing Choice Voucher program and for furthering fair housing. Staff / City Attorney's Office were directed to research information on a tool by which to measure progress of the program. Ms. Brumwell confirmed that she will explore examples, resources and best practices for such a tool from other cities in conjunction with the SOI Committee and return information to the Council. Motion by Resnick to receive and file the documents. Seconded by Jones. Motion carried 7-0. 3. Request for Work Session - Five Flags Civic Center Assessment and Study Presentation: City Manager recommending that the City Council schedule a work session on Monday, May 14 at 6:00 p.m. for the Five Flags Civic Center Assessment and Study. The consultant, Conventions, Sports and Leisure (CSL) will present the assessment and study findings and information at this work session. Motion by Jones to receive and file the documents and schedule the work session as recommended. Seconded by Resnick. Motion carried 7-0. COUNCIL MEMBER REPORTS Council Member Shaw reported on receipt of a citizen e-mail regarding the JFK Rd. sidewalk issue discussed at the February 19, 2018 meeting. Mr. Shaw suggested a possible work session to discuss sidewalks city-wide. Council Member Larson concurred with Mr. Shaw and stated she'd like to hear from staff on sidewalk priorities. City Manager Van Milligen stated that he will provide the Council with the City's current sidewalk policy. Council Member Resnick reported on receiving appreciative citizen feedback on staffs quick resolution to a citizen issue. There being no further business, the City Council adjourned at 7:43 p.m. /s/Kevin S. Firnstahl, CMC\ City Clerk 1 t 3/14 7 MINUTES Government Body: CITY OF DUBUQUE CIVIL SERVICE COMMISSION Date: February 27, 2018 Time: 4:30 PM Place of Meeting: City Hall, Conference Room A, 50 W 13th St. Present: Commissioners Mary Lynn Neuhaus, Dan White Also present: Randy Peck, Rick Steines, John Klostermann, Wally Wernimont, Laura Carstens, Steve Fehsal 1. Approval of minutes from the January 4, 2018 meeting. Motion by Neuhaus to approve the minutes as submitted. Second by White. Motion carried 2-0. 2. Schedule an entrance examination for the position of Fire Equipment Operator. Motion by Neuhaus to set an examination date of April 19, 2018. Second by White. Commissioner Neuhaus to proctor. Motion carried 2-0. Chief Steines left the meeting at 4:50 p.m. 3. Establish the passing score for the position of Traffic Signal Technician II. Motion by Neuhaus to set the passing score of 54 (60%) and above correct answers and certify the list for the position of Traffic Signal Technician II for one (1) year. Second by White. Motion carried 2-0. 4. Establish the passing score for the position of Forestry Technician. Motion by Neuhaus to set the passing score of 50 (69.4%) and above correct answers and certify the list for the position of Forestry Technician for one (1) year. Second by White. Motion carried 2-0. 5. Establish the passing score for the position of Planning Technician. Motion by Neuhaus to set the passing score of 70 (70%) and above correct answers and certify the list for the position of Planning Technician for two (2) years. Second by White. Motion carried 2-0. 6. Adjournment. Motion by Neuhaus to adjourn at 5:01 p.m. Second by White. Motion carried 2-0. .� Ili `M. Civil Service Commission Submitted by Pam McCarron, Permit Clerk DUBUQUE HUMAN RIGHTS COMMISSION MEETING MINUTES OF February 12, 2018 Commissioner Schiesl called the meeting of the Dubuque Human Rights Commission to order at 431 p.m. on Monday, February 12, 2017, at the City Hall Annex, 1300 Main Street, Conference Room II, Dubuque, lowa. Roll Call: Present: Anthony Allen, Chair Miquel Jackson Adrienne Breitfelder Kate Parks Gerald Hammel Jay Schiesl, Vice Chair Absent: Indigo Channing Ashley Melchert Nicole Borovic Staff: Kelly Larson Carol Spinoso Joie Brooks Oath of Office Commissioner Melchert was not present for Oath of OFfice Approval of Minutes: Commissioner Parks moved to approve the meeting minutes of January 8, 2018. Commissioner Hammel seconded. A correction was noted that the meeting was called to order on December 11, 2017. The correct date should be January 8, 2018. All in favor to approve the January 8, 2018 meeting minutes as corrected. Caseload Report The January 2018 caseload report was received and filed. Chairperson Report Anthony announced that the MFC will be sponsoring an event as part of Black History Month at 6:00 p.m. on February 27�h at the MFC, and he will be presenting on the origin of the NAACP. He will also be presenting at Clarke College on African Americans in the criminal justice system. Anthony mentioned that a fewyears back, the DHRC had discussed holding a Community Wide Forum on Racial Relations with the Dubuque Community School Board. He suggested they discuss whether this could be a future DHRC initiative. He also recommended that they consider continuing with publishing the DHRC newsletter that had been published in 2015/2016. Anthony stated that he will be attending the Equity Summit in Chicago in April as part of the Dubuque Inclusive Dubuque delegation. Kelly added that there are approximately thirteen city staff that will be attending the Government Alliance on Race and Equity (GARE) National Convening Conference which is being held prior to the Equity Summit. Anthony voiced concerns about recent racial incidents in the community. He stated that there was a recent racial incident reported at UD, and that the NAACP has received complaints related to housing issues. The NAACP also received correspondence from an individual voicing concerns about the jail population, which is 35% African American, while the City's entire African American population is less than 4%. This individual stated that blacks are being arrested and detained for longer periods of time than the average citizen for the same crime. Page 1 of 2 He stated that the Renter's Union and Friends of Fair housing are working together to alleviate some of the housing issue. Anthony stated that he along with Jay and other city staff will be attending the Des Moines Civil Rights Symposium next month. He will be participating in a panel discussion with Chief Dalsing where the discussion will be on how cities can be more effective in working toward eliminating the communication gap between minorities and the police. Director Report: The written report was submitted. Kelly spoke of pending state legislative bills related to charter schools, transgender bathrooms, and sanctuary cities. She will keep commissioners informed as to the status of those bills. Old Business: Commissioner Schiesl asked that discussion on the DHRC newsletter be added to the March meeting agenda. New Business: Standinq Items: Goals Goal #1: Establish sustainable and consistent equity in the DCSD to live up to the mission and vision statement of the District. Jay reported that the group has yet to meet with the Inclusive Dubuque Education Committee because of ineeting cancelations due of inclement weather. Discussion ensued related to a survey conducted by Loras College for the Greater Dubuque Development Corporation and the study conducted by the lowa State University Extension office. Jay asked if it was possible to obtain copies of those studies. Kate and Kelly will attempt to locate and share those studies. Kelly mentioned that Inclusive Dubuque will be scheduling a March network meeting where the results of that Loras study will be discussed in more detail. She invited commissioners to attend. Goal #2: Collaborate with the Housing Commission and other partners in the City to make certain we accomplish the following for the benefit of the community. Review and Update Liaison List: Anthony volunteered to be the liaison to the 4 the People group, and Miquel to the faces & voices working group. Goal #3: Collaborate in the elimination of barriers in employment to reduce the poverty rate in Dubuque. It was noted that currently there is a vacancy on the Resilient Community Advisory Commission goals. Adiournment: Commissioner Allen moved to adjourn, Commissioner Parks seconded. All in favor. The meeting ended at 5:50 p.m. The next regularly scheduled meeting is Monday, March 12, 2018 at 430 p.m. Minutes approved as submitted: Minutes approved as corrected: Page 2 of 2 Carnegie-StoutPublic Library LibraryBoard ofTrustees Update From theMeering ofFebruary 22, 2018 Present: Patty Poggemiller, President; Christy Monk, Vice-President; Pat Maddux, Secretary; and Trustees, Robert Armstrong, Greg Gorton, Rosemary Kramer, and Pam Mullin . The end of January marked 58°k of the fiscal year lapsing. Expenditures were on track at 56°k and revenue collected was at 67°k of projections. The Board approved Library expenditures. . Although the checkouts of digital materials increased 14°k, other areas of library use decreased in January, particularly in the area of audio and visual media. Henricks will review all areas of use, validate the measures and report this to the Board for the March Board meeting. . Red Rokk Marketing presented a summary of online surveys regarding awareness of library services and programs. They received 832 responses with a 94°k completion rate and segmented responses into age, gender, and east vs. west as well as looking at the overall responses. When asked what would encourage the respondent to use the library more often the responses were tied and included: "parking" and "closer to the west end." Results indicated moderately lower usage by those living on the west side. In summary, the conclusions drawn from the responses: o Respondents are highly supportive of the library o Respondents have high to moderate library awareness o Respondents have moderate to low library usage o Respondents are most interested in: new book releases, DVDs, eBooks, WiFi, and eAudiobooks o Respondents get their information online o Respondents rely on the website and library signage to learn about seroices o Respondents want better/more affordable parking and West End access . The Library has had just two new websites since its original site. The first redesign was done by Civic Plus for a cost of$35,000, which was funded by the Foundation and donations. Three years ago Civic Plus provided a "refresh," for a cost of$13,940, which was funded by the Foundation and donations. Civic Plus continues to host the website but the ability to create changes are limited. Civic Plus is paid $6,400 annually for hosting and "maintenance" of the Library's web site. The Library's Information Technology department has begun working on developing a new website. We believe that we can operate it for less than $200 a year and have begun to pay Civic Plus on a quarterly basis with the hope of migrating to a new site before another $6,400 is invested. . The installation of the generator is substantially complete and testing was scheduled for February 22. . Two grants will be written to the DRA. The first is for robotics for the Maker Space, which is sponsored by the Friends of the Library, and the second a "Whisper Room," which is sponsored by the Library Foundation. A Whisper Room is a soundproof room that will expand what the Maker Space can offer. . The Library Foundation met and agreed to fund a bicycle library. Our plan is to have it on the road by late spring. . The Board continues its discussion on moving toward a fine free system. Most of the discussion focused on fines that children have that prevent full library use. We discussed a program that will allow children to "read off' fines. More information will be gathered about how such a program will be implemented as well as identify how much money is associated with fines that youth have incurred. Library Board of Trustees , , _ i , , �;�;,� ��,� ,. . Susan Henricks, Director Patty Poggemiller, Board President Christy Monk, Vice-President Pat Maddux, Board Secretary Robert Armstrong Greg Gorton Rosemary Kramer Pam Mullin Enclosure 1 Draft Minutes The Dubuque Transit Advisory Board Meeting Thursday, 8 March 2018 4:30 pm-5:30 pm Jule Operations & Training Center—Round Table Conference Room Transit Advisory Board Members: � Matt Esser ❑ George Enderson � Carrie Lohrmann � Dora Serna Others Present � Candace Eudaley-Loebach ❑ Jodi Johnson The Jule Transit Director Jule Operations Supervisor ❑ Maurice Jones � Rachel Kilburg City ofDubuque The Jule Transit Intern Public Present Jeff Styles 1 Enclosure 1 Jule Operations & Trainina Center Tour Before the meeting was called to order, Eudaley-Loebach delivered a tour of the new JOTC facility. Call to Order The Dubuque Transit Advisory Board meeting was called to order by Matt Esser, Board Chair at 4:43 pm. Review/approve the agenda for the Thursday, 8 March 2018 Transit Advisory Board meeting Agenda amended to remove item #6 (Half-Fare Policy Recommendation). Motion by Serna, second by Lohrmann to approve amended agenda. The motion passed unanimously. Review/approve the minutes from the Monday. February 12, 2018 Transit Advisory Board meetina Motion by Lohrmann, second by Serna to approve the minutes from the February Transit Advisory Board meeting. The motion passed unanimously. General Public Comments & Service Eudaley-Loebach reviewed bus stop requests. Following administrative review of customer suggestions, one stop will be added on Asbury Rd. near DuTrac and service to Steve's Ace Hardware will be reviewed again if additional funding or opportunities arise in the future. Managers' Report a Jule Operations & Training Center Tour was conducted prior to the start of the meeting. Eudaley-Loebach reported The Jule is collaborating to secure contracts with the DMV and NICC to conduct CDL training onsite at the JOTC. Review & Approve STEM Festival Passes Motion by Serna, second by Lohrmann to approve providing free single-ride passes valid only on the of the STEM festival for students and families attending the festivaL Motion passed unanimously. Transit Goals & Priorities (FY19—FY241 Lohrmann suggested edits to the format of the document. Motion by Serna, second by Lohrmann to approve the Transit Goals and Priorities (FY19—FY24). Motion passed unanimously. Annual Youth Pass Review The Board discussed pass price options for K-12 students. In finding the current$10.00 rate of the Jule's Annual Youth Pass to not be comparable to youth rates in other cities and the average adult costs to ride The Jule, the Board suggested a $5.00 price increase to $15.00 for Annual Youth Passes. Motion by Serna, second by Lohrmann to move the proposal before the City CounciL Motion passed unanimously. Next Meeting The May meeting will be held May 10, 2018 at 4:30pm at the Intermodal Conference Room. 2 Enclosure 1 Adiournment Serna motioned to adjourn, second by Lohrmann. The meeting adjourned at 5:45 p.m. ------------------------------------------------------------------------------------------------------------------------------------ Respectfully submitted, These minutes passed, approved and adopted on this 10�' day of May, 2018. Matt Esser Dubuque Transit Advisory Board 3 Dubuque TD�UB E �r�� D�� Maste iere on Nte Mississi i wm�amz rK' PP wia.mv MINUTES CITY OF DUBUQUE ZONING ADVISORY COMMISSION REGULAR SESSION 6:00 p.m. Wednesday, March 7, 2018 City Council Chamber, Historic Federal Building Commissioners Present: Chairperson Tom Henschel; Commissioners Pat Norton, Rich Russell, Steve Baumhover, and Martha Christ; Staff Members Kyle Kritr and Guy Hemenway. Commissioners Excused: Laura Roussell. Commissioners Unexcused: Michael Belmont. CALL TO ORDER: The meeting was called to order by Chairperson Henschel at 6:00 p.m. AFFIDAVIT OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying the meeting was being held in compliance with the lowa Open Meetings Law. MINUTES: Motion by Christ, seconded by Baumhover, to approve the minutes of the January3, 2018 Zoning AdvisoryCommission meeting assubmitted. Motion carried bythe following vote: Aye — Baumhover, Christ, Russell and Henschel; Nay— None; Abstain — Norton. ACTION ITEMS Plat of Survev: Application of Linwood Cemetery Association / Jeff Paar, 2736 Windsor, to approve the Plat of Survey Linwood Place. Jeff Paar, 2789 Windsor, said that he is the property manager for Linwnod Cemetery. He discussed the location of the plat relative to the cemetery property. He said the adjacent cemetery, Mt. Calvary, would like to purchase 4.1 acres located at the far limit of the cemetery. He said that this would enable Mt. Calvary to expand in the future. Staff Member Kritr outlined the staff report, noting that the new Lot 1 will not have frontage, but that it would be used for cemetery purposes and would not be built on. He recommended approval. Commissioners discussed the request and felt it was appropriate. Minutes — Zoning Advisory Commission Page 2 March 7, 2018 Motion by Christ, seconded by Russell, to approve the Plat of Survey of Linwood Place, subject to waiving the lot frontage for Lot 1 . Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. Plat of Survev: Application of lowa Department of Transportation (IDOT) / Jerry Burns, to approve the Plat of Survey of O'Rourke Farms Addition for property located at the US 61/151 & Southwest Arterial. Jerry Burns, Architect for the lowa Department of Transportation, said that IDOT is purchasing Lot 2 for development of a new maintenance garage. He said that the old garage is obsolete. Staff Member Kritz noted that the property is located within two miles of the City's corporate limits and; therefore, a joint review is necessary. He said this request represents a Minor Final Plat as there will be more than two lots created by the new plat. He said that all parcels will have frontage on public roadways. Commissioners discussed the request and felt it was appropriate. Motion by Norton, seconded by Baumhover, to approve the Plat of Survey of O'Rourke's Farm Addition. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. PUBLIC HEARINGS Rezoninq: Application of Dubuque Southgate Investments, Ltd. / Daniel Mueller, to rezone property located at Gateway Drive and Stonehill Drive from PUD/Planned Commercial District to C-3 General Commercial District. Tom Mueller, 2272 Pasadena Drive, said that Planning Services Department staff recommended that to enable future development of the remainder of their property, a rezoning would be advisable. He said that their intent is rezone the entire development from PUD to C-3 to offer more flexibility and to eliminate the need to develop according to the original concept plan. He said that under current regulations, any changes would require an amendment to the district. He said this is an effort to facilitate development. Staff Member Kritz noted that the original 1990 PUD zoning was required because private streets were within the development. He said that stipulation is no longer required for PUDs since 1998. He said that the current PUD and the proposed C-3 regulations are almost identical. He said that if each new development requires a district amendment the process can be time consuming. He said that several of the lots are under different ownership; however, all property owners have submitted a letter in support of the rezoning. Commissioner Russell asked if the streets will remain private. Staff Member Kritz said that they would. Minutes — Zoning Advisory Commission Page 3 March 7, 2018 Commissioners discussed the request, and felt it was appropriate. Motion by Christ, seconded by Norton, to approve the rezoning of Dubuque Southgate Development from PUD Planned Commercial Development to C-3 General Commercial District. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. Rezoninq: Application of Teri & Brian Schulz to rezone property located at 1108 Locust Street from C-2 Neighborhood Shopping Center District to C-4 Downtown Commercial District. Teri and Brian Schulz reviewed their request, noting that the property was formerly known as the Naughty Dog. They said they were remodeling the building into a bar/ restaurant. They discussed the surrounding land uses and noted the number of bars and restaurants within the two-block area. Staff Member Hemenway reviewed the request, noting that C-4 allows more flexibility for businesses. He reviewed the surrounding zoning and land uses. He noted that many of the uses allowed in the C-4 District would not be practical on the subject property because it is constrained by both size and lack of parking. He said that vehicle related uses and drive-in/carry-out restaurants in the C-4 district require that the Zoning Board of Adjustment review and approve a Conditional Use Permit. He said this also requires notification to property owners within 200 feet. Commissioner Russell asked for an example of flexibility. Staff Member Hemenway reviewed the 50°k rule as to how staff determines the difference between a bar and a restaurant with accessory alcohol sales. Chairperson Henschel said that he was comfortable with the request because the size and shape of the parcel and lack of parking limits the number of uses that could locate here. Commissioner Norton agreed, stating he has no objection because of the limitations of the lot and lack of parking. Commissioners discussed the request and felt it was appropriate. Motion by Christ, seconded by Baumhover, to approve the rezoning from C-2 Neighborhood Commercial Shopping Center District to C-4 Downtown Commercial District. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. Rezoninq: Application of 310 Huehl LLC / Bradley Gdowski, to rezone property located at 2460 Kerper Blvd, from HI Heavy Industrial District to OC Office Commercial District to permit a school of private instruction along with current office related uses. Minutes — Zoning Advisory Commission Page 4 March 7, 2018 Bradley Gdowski said that he represented 310 Huehl LLC, a property development corporation. He reviewed the former uses of the property, noting that in 2010, portions of the building were established as condominiums. He reviewed other uses within the current condominium spaces. He said that the request is to rezone Unit 1 to allow a school of private instruction. Mike Steckley, Morton Architects, reviewed the condominium location relative to the balance of the structure and the interior layout of the building. He noted access to the property for student drop-off/pick-up, stating there would be approximately five buses in the morning, and no more than two buses at a time in the afternoon. He noted that there is a relatively large parking area for the facility located north of the subject space. He discussed how access from the parking area to the facility would be accomplished. He stated that the Fire Marshal has reviewed the site for compliance with Fire Code. Commissioner Norton asked if they had contacted Transit and Engineering regarding the proposed bus drop-off and pick-up area. Mr. Steckley said that they had not at this time. Ray Ozack, Ruhl and Ruhl Realtors, spoke in favor of the request, stating he is the agent for Four Oaks. He said that this site is ideal for the school facility. He said that because of its size, number of classroom spaces and office area, it works well for what Four Oaks proposes. He said that Four Oaks has been searching for a suitable site in the city for quite some time and that there is really nothing else available that suits their needs. Staff Member Hemenway reviewed the request, noting that the footprint of the Unit 1 condominium is approximately 30,000 square feet, and that the building has two floors. He reviewed the uses allowed in the HI District. He discussed surrounding land use and noted why schools originally were not listed as a permitted use in heavy industrial districts. He discussed the distance to the nearest industrial uses. He said that most of the adjacent businesses and those that remain on the subject property are light industrial in nature. He discussed the potential drop-off/pick-up area for buses. He said that the parking lot has in excess of 300 spaces and a direct pedestrian access to the subject space. Chairperson Henschel asked if the balance of the site would remain zoned Heavy Industrial. Staff Member Hemenway said yes. Commissioner Russell noted that there is a fire rated wall between Units 1 and 2 that would improve safety. Commissioner Christ said that she supports the adaptive re-use of these buildings that have sat idle and languished for quite some time. Commissioners discussed the request and felt it was appropriate. Minutes — Zoning Advisory Commission Page 5 March 7, 2018 Motion by Christ, seconded by Baumhover, to approve the request to rezone the property located at 2460 Kerper Blvd, from HI Heavy Industrial District to OC Office Commercial District as submitted. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. Text Amendment: Application of the City of Dubuque to amend Chapter 2 of the Unified Development Code to eliminate the definition for "family" to comply with State Code. Staff Member Kritz noted there has been a change in the State law regarding the definition of family. He said the original definition that stated people had to be related by blood, marriage or formal adoption was deemed discriminatory and that the residential population of a unit cannot be predicated on their familial or non-familial status. He noted that regulations designed to protect the health and safety of residents within a dwelling unit must be applied equally regardless of familial status. He recommended approval. Commissioners discussed the request and noted that State law dictated that the Ordinance be changed. Motion by Baumhover, seconded by Russell, to amend the Unified Development Code Chapter to eliminate the definition of family to comply with State Code. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay— None. ADJOURNMENT: Motion by Christ, seconded by Norton, to adjourn the meeting. Motion carried by the following vote: Aye — Baumhover, Christ, Norton, Russell and Henschel; Nay — None. The meeting was adjourned at 7:00 p.m. Respectfully submitted, Kyle L. Kritz, Associate Planner Adopted �u6uque tHec�rvor �ii�� Dm�� DUB [JE '�� a Mnster'�iere mi fhe Missis=i� � %om��mv F ip so��zm� MINUTES CITY OF DUBUQUE ZONING BOARD OF ADJUSTMENT REGULAR SESSION 5:00 p.m. Thursday, February 22, 2018 Carnegie Stout Public Library Auditorium Board Members Present: Chairperson Jonathan McCoy, Board Members Keith Ahlvin, Jeff Cremer, Bethany Golombeski, and Joyce Pope; Staff Members Guy Hemenway and Kyle Kritr. Board Members Excused: None. Board Members Unexcused: None. CALL TO ORDER: The meeting was called to order by Chairperson McCoy at 5:01 p.m. AFFIDAVIT OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying the meeting was being held in compliance with the lowa Open Meetings Law. MINUTES: Motion by Pope, seconded by Cremer, to approve the minutes of the January 25, 2018 Zoning Board of Adjustment meeting as submitted. Motion carried by the following vote: Aye — Cremer, Ahlvin, Golombeski, Pope and McCoy; Nay— None. Docket 51-17/Special Exception (tabled): Application of Jeremy Biedermann, 830 Fremont Avenue, to build a 50' by 100' (5,000 square feet) detached garage for a total of 6,151 square feet of detached accessory structures, 1,000 square foot maximum permitted and 20' in height, 15' maximum allowed, in an R-1 Single-Family Residential zoning district. The applicant was not present, and Chairperson McCoy moved Docket 51-17 to the end of the agenda. Docket 04-18: Application of Phil Garland, Nesper Sign Company, to install 14 freestanding signs for a total of 15 freestanding signs, 3 freestanding signs maximum permitted, in a HI Heavy Industrial Zoning District. Phil Garland, representing Alliant Energy, said that the request is to install a series of educational signs that highlight the unique nature of the newsolar park located along 12�° Street. He said that the freestanding signs will be placed on a perimeter fence that encloses the park and will be oriented to the pedestrian path surrounding the site. He discussed the information portrayed on the signs. Zoning Board of Adjustment Minutes Page 2 February 22, 2018 Staff Member Hemenway reviewed the request, noting that the signs are educational in nature, and that they will be placed on the outside of a fence surrounding the solar park that will face outward toward a walking trail. He said that the signs will provide facts and information to school groups and others that are walking along the perimeter of the solar park. He said that the signs will measure 3' by 5' and will be placed on a 7-foot high fence that is located about 10 feet below the grade of the adjacent freeway. He said staff recommends approval of the request. Chairperson McCoy asked staff to clarify the rules and regulations governing signage in industrial zoning districts. Staff Member Hemenway discussed how freestanding signage allotments are calculated and stated that the sign regulations in heavy industrial zoning are identical to those in a general commercial district. Board Member Ahlvin asked why the signs could not be deemed directional. Staff Member Hemenway noted that directional signs are limited to 10 square feet in area, and the proposed signs would be 15 square feet. Chairperson McCoy asked if the applicant would be bound by the renderings submitted. Mr. Garland said that the renderings represent the signs final design. He said that if approved, the signs would be installed as rendered. Board Member Cremer asked about the location and extent of the pedestrian path. Rick Zimmerman, representing Alliant Energy, reviewed the existing and proposed pedestrian pathway around the solar park, noting that two legs of the path would be built by the City and two would be built by Alliant Energy. Staff Member Hemenway noted that two of the proposed signs are sponsored by the City and refer to our commitment to sustainability. Board Members discussed the request and felt that as the signs are educational the variance request is appropriate. Motion by McCoy, seconded by Pope, to approve the variance with the condition that the sign design mirror the submitted renderings. Motion carried by the following vote: Aye — Cremer, Ahlvin, Golombeski, Pope and McCoy; Nay — None DOCKET 05-18/Special Exception: Application of John Michalson, 328 Chappel Court, to permit a 12' by 7' attached deck 3' from the south side property line, 6' minimum required, in an R-1 Single-Family Residential zoning district. John Michalson, 328 Chappel Court, reviewed the project including the sketch diagram and photographs of the deck. He said that the previous deck was removed because the staircase posed a safety hazard. He said that he talked with his neighbors and that they did not express any concerns regarding the deck. Zoning Board of Adjustment Minutes Page 3 February 22, 2018 Staff Member Hemenway reviewed the request, noting that the deck is already in place. He said the new deck would not block the view to the street from the adjacent property or from the public right-of-way, and the adjacent property owners were notified and he had not received any input. Board Members reviewed the renderings and the photographs, and felt the deck's location met all the criteria established for a Special Exception. Motion by Cremer, seconded by Golombeski, to approve the Special Exception request as submitted. Motion carried by the following vote: Aye — Cremer, Ahlvin, Golombeski, Pope and McCoy; Nay — None. Docket 51-17/Special Exception (tabled): Application of Jeremy Biedermann, 830 Fremont Avenue, to build a 50' by 100' (5,000 square feet) detached garage for a total of 6,151 square feet of detached accessory structures, 1 ,000 square foot maximum permitted and 20' in height, 15' maximum allowed, in an R-1 Single-Family Residential zoning district. Anthony Wright, representing Jeremy Biedermann, 830 Fremont Avenue, reviewed the request, noting that the building has been reduced in size to a 45' by 60' detached garage with 16-foot high walls. He said that it will be used for residential purposes. Board Member Pope asked for a recap of the former request. Staff Member Hemenway noted that the former request was for a 50' by 100 or 5,000 square foot building, and the new building at 45' by 60' is 2,700 square feet. She asked about the size of an average motor home. Mr. Wright said the motorhome was approximately 45' x 10'. He reviewed renderings of the proposed garage, noting the location of the structure, the hip roof design and the exterior wall and roofing treatments. Board Members, Mr. Wright, and staff reviewed and discussed the revised size and location of the proposed garage. Staff Member Hemenway noted that the building would be somewhat shorter, but wider, would be located farther east on the lot, and would be placed behind an existing row of evergreens. Board Member Golombeski noted that the garage would be 10 feet shorter than the original proposal, and would be a little wider. She said the height would be very similar at 19.75 feet from the grade to the mid-point between the top of the wall and the peak. Mr. Wright reviewed siding and shingle samples, noting that the trees along the west property line would not be removed. He said that any trees that died would be replaced. Bob Isenhart, 793 Valentine Drive, said that he lives behind the property. He noted that he had submitted photographs, indicating the continued presence of trucks on the site. He said he feels the motorhome would be used as a job site office. He asked that the Zoning Board of Adjustment Minutes Page 4 February 22, 2018 Board consider the more important issue regarding the use of the property for commercial purposes, not necessarily the size of the building. Gary Flynn, 799 Valentine Drive, said he had concerns with the use of the property for commercial purposes. He said that if the property were to be sold in the future, with the presence of such a large garage, it would likely be used for commercial purposes. Chairperson McCoy asked Mr. Wright to address the concerns regarding the commercial use of the property. Mr. Wright said that Mr. Biedermann was willing to have his attorney draw up a deed restriction prohibiting commercial use on the property that would follow the bind the property and any future owner. He stated that their contractor's equipment is not stored on site, and that they have a remote shop in Muscatine. He said that the trailers that will be stored in the building are used for hauling snowmobiles. Board Member Cremer cautioned the homeowner to be aware that the neighbors will be closely monitoring the property. He said that if there is an attempt to create a contractor's shop that would be a violation of City Code and the City would follow-up. Staff Member Hemenway reviewed the previous meeting's request, noting the changes in the square footage and location of the proposed detached accessory structure. He noted the submission by Mr. Isenhart of a letter dated December 15, 2017 and of an email dated February 22, 2018 that included photographs. He reviewed the conditions that the applicant has included in his submittal. He said that these included a hip roof and 16' high walls, relocation of the building further to the east on the site, preservation of the existing tree line on the west side of the property, and an 8' high cedar fence that would be added along the Fremont Avenue frontage as per the submitted site diagram. Staff Member Hemenway noted that the difficulty of enforcing illegal commercial uses on a residential property, stating that the City is somewhat constrained in its ability to monitor and regulate commercial activity. The Board discussed potential conditions for approval of the request. Board Member Ahlvin said that the existing square footage of the accessory structures, when added with the existing ones, would increase what is allowed by 43°k. He said this appears that the proposed garage is out of scale and character with the neighborhood. Board Member Cremer said that this is a large lot and that removal of the existing deteriorated structure would be beneficial. He said the current request has been significantly reduced from the former request. Board Member Golombeski said that she is pleased that the existing vegetative screening will remain and that the structure has been redesigned to look more residential in nature. Zoning Board of Adjustment Minutes Page 5 February 22, 2018 Board Member Pope said that she feels that the proposal is not subordinate to the principal use of the property, and that a motorhome could be accommodated in a much smaller structure. Board Member Golombeski discussed the orientation of the structure. She said the building's front wall will face Fremont Avenue and will cause minimal impact to the adjacent residences. She noted that the percentage of lot coverage is also relatively low and is a factor in her determination. Board Members discussed the request. Motion by McCoy, seconded by Cremer, to approve the Special Exception request with the condition that the applicant be bound by the letter submitted with the application that outlined the following conditions: 1) The vegetative buffer on the west side of the proposed garage remain in place, 2) That the building be designed as submitted with the hip roof, 16' walls, and residential siding and roofing materials, 3) That a 7' fence be placed along the Fremont frontage as indicated on the submitted site diagram, 4) That all detached accessory buildings on the subject lot must be accessory to the residential use and cannot be used for off-premise storage or for commercial purposes. Motion carried by the following vote: Aye — Cremer, Golombeski, and McCoy; Nay — Ahlvin and Pope. Both Board Members Ahlvin and Pope referenced conditions B & E in making their determination. ITEMS FROM STAFF: None. ITEMS FROM BOARD: None. ITEMS FROM PUBLIC: None. ADJOURNMENT: Motion by McCoy, seconded by Pope, to adjourn the February 22, 2018 Zoning Board of Adjustment meeting. Motion carried by the following vote: Aye —Cremer, Ahlvin, Pope and McCoy and Golombeski; Nay — None The meeting adjourned at 5:48 p.m. Respectfully submitted, Kyle L. Kritz, Associate Planner Adopted i STATE OF IOWA {SS: � DUBUQUE COUNTY �, CERTIFICATION OF PUBLICATION �' I! ,� ,� : �; I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher �� of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County � of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper 44 on the following dates: February 21, 2018, and for which the charge is $53,16. � �; � , � ",, � : � � _ � z,c•v�.� � � � � � � � � � �I Subscribed to before me, a otary Public in and for Dubuque County, Iowa, �� this�day of , 20/8" . I � r � I ,I� otary Public in and for Dubuque County, Iowa. i � i � �� '�& :^`fi�p _.�.�. � � ( . � qp�,�rae�E� g ;V6,�,G�[ R`�`d9v4„ev P�'C$9`��.��9i,��°� � � I @ � �� C;�fia��sr�fs�&r�rt NeaF�ua��;�F�r;a�,�,�� i � � � ��s- ��, ��rr��7i;��rr�fti�i�:xKa.��n.1,<�J;�t� : .,��.��:.w.��__.,V..�...a�..�.....�.m. � � . i f � i � � � k i f t � € ¢ r . �yd kp S � � � � i - � � i � � � ,� CITY OF DUBUQUE, 1.Housing&co�=� questions from the City! � CITY COUNCIL �I munity De¢eloprlierit; CounciL I pepaelment: Alviri ' '3.Econbmic DeveL �, 1 PROCEEDINGS Nash HousFng' and; opment Department �, N SPECI,ALSESSION Community �evelop-i Maurice Jones, •Eca i �{ The �DUbuque Cityj �ment ',Dlrector, :Kim i nomic De�eloprrient D'+- g Council met in special I�Giaser,` 'Leatl` H�zard rector, Jill Connors, 1 I� session at 6:00 p m ,, Control/Mealth Homes � Project Coordinator; �, February 12, 2018 in Program"" Manager; � Debra Alleyne, Arts,& i u the Historic Feder.al Ermina Soler, Circleso ! Cultural Affairs Coor- � Bullding 350 W. 6th Program;, Coord�nator. dinator, �;antl Cindy � Str�eet. . ' , Staff responded to�,� Kramer, Confidential , Present: Mayor Buol, ,question5 from"the City � Account Clerk. During I � Counctl Mernbe�s" Del . Co�]ncil.�DGring public� public�input,�Arts.�nd, � Toro;a Jones,-'Larson, mput,Lynn Sutton;525 � Cultural Affairs Advi-I i� Resrlick, Rios; Shaw;�l W 'Locust; and, Tom � sory Commission mem-! � City Manag2r Michael ' LoGuidice-,786 Stone i ber• Ellen`Henkels ex-�. il V�n Milligen. : ' I Ridge,Place,expressed pressed her,sUppor�' I Mayor Buol read the coqcerns�about hous- for continued funding i ,i call and statetl this is a I ing inspecfions and the of arts and culture pCo- �spe.�ial,sessior�;of the Housing��`Choice Vou- ,grams and wor`king to-� City`Council c��lled for:l cher program.Staff re- ward discoveririg out•' � the purppse of cori-� �gpon�d to' questions I side funding streams.i p ducting the-FY19 CDBG �rom the City Council. Staff responded `to � � Annual Action Plan�1 t,2<<?Transportation i questions=from the Gity'i " public hearing�and dis-�; �Services (Transit & �CounciL"� � � � cussing ,various FY19 ' � Parking Drvisions): ` Shere 6eing no'fur-� � City Departmental bud- I Candaoe Eudaley"Loe- ther busmess, upon'i gets. : � bach, ;Tran ortation mofion the City Council , PUBLIC HEARING Services Manap er.Dur- adjourned at 10:04 p:m. ', II' 1.,Community De- ' il�g public input, Jona-I /s/Kevin S Fimstahl, ! � welbppnent Block � thon McCoy, 2,61 Main ,CMC City Cfe�kJ Grant- Fiscaf Year ' I� Street,and r�ember of lt 2/21 ' 2019'Annual ;i4cgi�n the Downtown °Mer;I . I. Plano Proof of'Publica- ; ; cYianfs Association.re-J ` " ` ; tion on notice of public � i qUes�ed' consfder�tion�9 � hear,ing to'approve a for parking.�incentiives,� � Resolution to mclude l � discounts or vaiidatong.. 'ij the Fiscal Year 2019 He also'requested dis i, �; Community Deyelop- continwng the. Nig,ht I II ment,Block Grant An- Rider program stating� . nual Aetion Pian in the , that•it was a misappro-.; " - ` �i City of•Dubuque's Fis- ; priatiod of funding to! ;i cai Year 2019 budget ' support the route that � and the City�Manager � he belieues is unnces-I� i recommentling appro- sary. Greg Orwoll, Ex-'' F vai. Motion By,Resnick ecutive Director of I � to receive antl file the DuRide, pro'vided in- documents and` atlopt 1i . formation on the suc-I y Resolution .No.`,32-1$ j cess of the DURide pro-, il Adopting the•. Fiscal gram and thanked the � Year-��2019 (Program �� , City Councihfor its sup-� � Year 2018) Community port. Keith Gutierrez, Development ; Block` owner of.7 Hilis' Sea- Grant`'(CDBG) �,nnual, foodr&- Brewgry,s. Co.,i � Action Plan. Seconded, 1085- '� 'Washington I; by Jones. CDBG/Hous- Street, expressed- his � ing Choice Voucher Su- I corleerns about>.what pervisor Erica Haugen he°believes i9 a lack of provid'etl� a�preser�ta-.`� tran�p�rency..�ori; the��. � tion about the purpose I parE of CitX ` con- � and history of.the pro- 5truction contracts fa-�, � gram.During public in- � voring'contractors.Ms.I � put,.Corlita Schumach- , Eudaley;�responded to' er, 21tl9 Washington ; - `I and�Hpusing Commis- � � sion member; ,and Ed j t Anderson 2515, Staf- ; � #car� provided pe�sonal � ac�ourlts of'h'ow they ' bene{ited fr.oin the pro-.i � gram`and the oppor-i tunities available. Mo-;� � tion carried 7=0, i FISCAL YEAR 2089 '' � DEPARTMENTAL BUDGET REYIEIM Fiscal Year 2019 City departmental 6udgets' were :presented bY' ,staff fcom #he;'follow- iag departments: < � � � V E � h STATE OF IOWA {SS; DUBUQUE COUNTY CERTIFICATION OF PUBLICATION � ii I, Suzanne Pil�e, a Billing Clerlc for Woodward Communications, Inc., an Iowa corporation,publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attaclled notice was published in said newspaper � on the following dates: February 21, 2018, and for which the charge is $56.73. � � � � u �' t, �, � _ � �� ;� � Subscribed to before me, Notary Public i�and for Dubuque County, Iowa, '�I this�,�e.�day of „��es�'i , 2Q s'� . i ,l e i: I � Notary Public in and for Dubuque County, Iowa. a � N � � p _�,..�,�....��.�:��.��.. � �� w ��a��r�v��c�r�:��r��;��r�� ,I ��. � ,� � � �� . � �4�Bre�n�,�f�r�N�ssr��k�w��5��a � i� � � ��1� I� f�. . A r I� �My v.xrE��at�r�s':�x�a.FEb.1,�D' � � � 9 �g i � 9 � � � � � c � € � � � d , Gwand Rivee Center ,' � (Conference Centerj•!'� � Marie Ware, Leisure � Services Manager.Dur- �, � ing public input, John ; CITY OF DUBU UE,, �t"ewart, Board Mem- I � ��WA 4 ` ber for the Multicultur- , � CITY COUNCIL � al,Family Center,asked..� � PIdOCEEDINGS , i if the proposed im- I SPECIALSESSION � �provements to the 1 � The Dubuque City I audio/visual. system � Council met in special V'!ould resoive issues i ,session at 6:00�p:m,� experienced- at the j' � February 15, 2018 in � Martin Luther King„Jr. j Day breakfast event. h the Mistoric federal ' City Manager Uan i� Building, 350 W. 6th� i Milligen explained that,� ; Street, ' tlie° referenced issue ; � Present:'Mayor Buol, � was more staffing'is- ' � Council �iembers Del , sue than a� problem ' Toro, 'Jones, Larson, i with the acfual system. ' � Resnick, Rios; Shaw, Staff responded to.i i City Manager Michael questions from the City � Van Milligen. Council. Mayor Buol read the park Division: Ste- I � call and stated this is a phen Fehsaf,Park Divi- il special session of the � sion Manager. During; 1' �City Council called for� , �ublic input,, J,ennif�r=: I #he purpose of discus- � , Tigges, 4927.�Wildflow-'� I sing:various City De � � er Drive, stated that � •partmental Fiscal Year� the skatep"ark will�� h 2019 budgefs. . ' Serve other."wheeled"': FISCi►L YEAR 2019 � � D�PARTMENTAL �evices such as,bike's: BUDGET REVIEW and possi6ly custom- � Fiscal Year 2019 City , �zed wheelchairs and ' departmenfal budgets, added that she is confi- ' il were presented Sby dentthefunding match, �; staff from-the follow- Will be achieved. CiCy I �' siqnsdepartrnents/Divi- I �yanager Van A�illigen , � noted fhat.Creek Wootli' 'I Purchase of Serv- park is being devel- , �. -: �'' ices: Erica� Haugen,. , �� CDBG/HCU:Supervisor oped tlirough the��1se I - � of Housing TIF funding., �, for the Housing and tha't is not available'in ' Community` Develop- other areas of town for ! �!� ment Depdrtment.Dur- park development.� ' II ing publ;c input, Paui gfaff sYated that a �e-.� Schultz, lOp8 Victoria l , polt regartling �Inte- . �i Street, and Pre�ident grated Pest;: Manage-. '� ' '. I! of Green Dubuque, � ment is fotthcoming ', I! asked the City Council frqm staff, ,and that I !! funding and:support of plans for a park at Eng- ' � tlie formation of the Iish Ridge is deqendent p Dubuque County Food, upon construction of l u Policy. Paula Connor5 an access road in con-, ' '' 818 S. Grandview Ave- junction witli the SW ' � nue,expressed support Arterial project. of the policy on behalf I Reer�ation Division , of the Dubuque Virinter (Multicultural Famil � Farmer's Market. Fol- i lowin Center, AmeriCorps ' , g Q& A, the City , and Recreation): Dr. Council agreed with Farris MuMammad; f �� the City Manager and i MF�' Direcxor; Dan I � Ms. Haugen,;that the � � j Kroger; Recreation Di- : request is best submit- Vision Manager. Staff• j � � ted through the FY2020 responded to questions i y Purehase of Services from the,City Council I s nranfi rmm�e+`f '"""`1 '""�C about"how the Port of ! the: organization for-i,l Dubuque Marina slip I mulates an eligible,,� rentals won't'compete ; s graht subrnission. 1 with re ional marinas-I Five Flags Center: ' and what work is being � -Marie` Ware, Leisure`� done to assist with the I � Services Manager.Dur-. possible, dispiacement ', ' ing�public-input Five l of the Winterl'Farmer's' Flags Center Commis-:� Macket with #he MFC I sion Chairperson Mo-;I mqving into ilie former � j Kenzie Hill expressed � Colfs Building. During ' r her support.of the re- . public ,input, Mariene i ques,ted security and;� y�raller„ President- of' f•LED lighting upgrad'es.=', the MFC Board,provid- , FFC:Commissioner Ty- e8 :examples of MFC Ier.Dougherty'spoke in prqgram successes; . support of the Mobile spoke in support of the`: Units requested in the recommen"ded davel- 6 Capital Budget stating opment of the former tHat they can be used Colts Building.Space; ' around the City. N1ark ` andsupporking mpving , Wahlert, 1525 Douglas the MFC assistant di- Street, and Executive ' rector position to full- Direetor of#he Dubu- '" time: que; Symphony, ad- Tliere being'no fur- dressed the ;Council , ther business, upon about the impact Five ' rnotion the City Councif Flags Center has on �adjourned at 9:43.p.m. downtouvn. $taff re- ' /s/Kevin S.Firnstalil, sponded to questions �CMC,City Clerk• from_theCityCourjciL 1t20?i r fi � � F s � �� p . �w, . . e� STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pilce, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: February 28, 2018, and for which the charge is $187.70. Subscribed to before me, Notary Public in and for Dubuque County, Iowa, this l,�' day of� �.1� , 20/8' . Notary Public in and for Dubuque County, Iowa. ,a..,�.,._.�.��.--.� ��,�,�nL s� Mn{�t`(it�JVF��CG:��vi��'�� a � , � Cc�r�i��?i�s>itrn Ni�r��tior�a�i�i�� 'i�+. . . .a'� My(;u��usii�i:sinn�:Al�.�g�.9�2�20 �....Y.._,.�a. -,�..�-�~'��..."�.�..�--.o....� CITY OF DUBUQUE, '� :IOWA 'CITY COUNCIL' ' . PROCEEDINGS REGULAR SESSION � 'fhe Dubuque City ! Council met'in regular session.at 6t00 p.m.on i Februa�y 19,; 2018 in: �' - the;' Historic; Federal.I � Building, 350 W. 6th ' . : 5treet. Present: Mayor Buol;` ' Council Members Del Toro; lones;, Larson, , � .Resnick; Rios, SHaw; Cify. Manager Van �,Milllgen; Cify Attorney ; Brumwell • ., Mayor Buol read the � call,and stated thi,s is•a , regular session of'the ` City.Council called for I s the purpose of 'con- ducting such`;business{ that may " properly come ,before the��City:�l Council , "'- `' PLEDGE OF , ` ALLEGIANCE. , , ` � ,- � � � � � . . . . . _ . � . . . _ . _ . . . . .:,j. . ", . , . a . _ .: . pm •Telegraph�F�ierald;�,Wednesday,February 28,2018 5C '�' ` PROC�:AMATION(Sj ment Annual Report tion Alternatives Pro- 1 �ea�l Across Ameri- Upon motion the docu gram. (TAP);�granf' ca D�y;4March 2;2018) ments were received, ' agreement for the Bee was accepted by'Beth filed and'approved.` Braneh Creek' Trail- � McGorry,Outreach Co-' S.Request.for Qualifi- Piiase 1_qroject and ordinafor for St:Mark cation - Bee Branch providing written as-. You#h ` Enrichment, West elum'BroWnfield surance of thexequired 1201 Locust St. :' Clean Up ProJect:City 20% local match and CONSENT ITEMS . Manager recommend- mainYenance of the Motion by Resnick to irig"appYoval to`distrip- completed project for a recei,ve and file the 'ute�a Request for Qual-, minimum of 20 years. docurrlents, adopt fhe ifications fbr engineer-, Upon motion the docu-' resolutions; 'and<' dis- iiig servic:es related to ments were received • pose of as.indicated._' managing fhe Enyiron- and filed, and Resolu� SecondAd by' Jories: mental ` Rrotection tion-No.34-18 Authoriz- Council Member` Lar= Agency's. `Brownfield ing DM,4TS Tap Grant son.requested Item#6 Clean Up G.rant for fhe Agr.2ement for Bee be''held for separate Vi/est Blum''Brownfield Branch Creek_ TraiP - discussion.Motion car- Glean Up Pro�ect Upon. P,hase 1 was adopte.d. ried 7-0. '� � 'motion the'tlocuments 8;;Governor's Traffic i. Minutes and Re- were received, '�fileH Safefy Bureau Grant ports Submitted:?Cat- and approved. - Ap'plication: City Man- fish 6reek Watershed 6.IEDA GranfApplica- ager recommending Management Authority tion. for 'Community approval to submit the of 1/10; City Council Catalyst, Building Re- 2019 Gove�por'S Traffic � � Proceedings of; 2/5, mediation:City(ylanag- Sa�ety Bureau grant 2/7, 2J8,2/12;'HiStoric e'r "recommentling ap- application to assist lo- Preservation Commis- ' proval to'submit an ap; cal "units of govern- sion,of._1/18; Housiiig' plication 'to the lowa ment;with grant fundS- Comm.iSsion, of .1/16; Economic Development for` I.ocal t"raific safety. InvesCrtiienE OVersight .Authority's. QEDA) iriitiatives: ,Upon 'mo- AdvisoCy Commissjon Community Catalyst tion 'the documents of 1/24;.Park and Rec; Building. Remediation were receroed, filed • reation Commission of GranE ProgYam for tlje' and approved. ; ; � 1/9; .Zoning`Board of Creative Adventure 9.Alcohol and Tobac, AdjustYrient of'-1/25. Cab Project; Motion'by co LicenSe ,Applica- Upon:motion the"docu- "Larsori to receive and tions; City Manage[ : ments�;were received file the docutnenfs.atid recommending;="appro- � and filed 'adopt Resolution No. val of annuai IiqUor, 2. Notice`of G�laims '33 18"`putliotizing=tlie` beer;'.wine and"Yobacco, and Suits:Bard Materi- filirig'of ari application license applications as als for.'propeity('dam- for the Community Cat= su6mitt�d: Upon .m,o- , age, Kendall Coulson ,alyst Building Rem.e-, tion the documents for vehicle ,damage, diation Grant bn behalf were ,received and�' - and Jeff. kintzle for ve= `of Creative`Adventure filed,': antl Resolution hicle' 8amage,-';;Upon Lab:Secontled by Rios. No.- 35-18 Approving motion`the documents Ms. Latsorr`questioned• applications for beer,, were received,;?fited, the wording of tFie mi- liquor, and/or wine and referred to tfie City rioPity� statement.'re- pecmits,as required by,: Attorney. � ' ` garding p'ark usage, City"of DUbuque.Code'`c, 3. Disposition, of and"asked if it could-tie of,Otdinarlces, Title 4 Claimsi`;City Atto�ne'y ch�anged for more in- BuSiness,and':ticense:: advising that the fol= clusive language.,Re- Regulations, GFiapter 2 lowiq9 claims 'have sponding fo the'ques- Liquor Control; Article' � �, been referred to Puhlic -tioii, Economic i Devel- B tiguor, ,eeer, and Entity Risk SerV'Ices of opment DitectoY Maur- Wine Licenses and Per- lowa,the agent for tlie ice'Jqnes stated`tliat, mits;; and...Resolution lowa Gomm�lnities 11s- he'tl�rev,iew it�Motion' No,_ 36-18 Approving, surance,Pooi:Bard Ma-' carned 7-0. applications,:for retaiL terials for property` 7`D'ubupue Met�opoli- cigarette%toba,cco damage, Kendaf Lee tan Area'T�ansit Study' sales/nicotine/vapor, Coulson for vehicle. (DMATS), Transporta; per'mits,as required by • �damage, and Jeff tion'Alternatives Pro lowa, Code ;Chap"ter I� � Kintzle`' for vehicle, gYam � (TAP) Grant 453A;47A weCe adopt-; � _damage..Upon,mot'ion Agreerrient° for Bee ed. ; the -:tlocuments.'.were Branch,Trail Phase'1: ITEMSSET,:FOR' �received, filed; and City Manager'recom- PUBLIC;HEARING ' concurred. . mending approval of a M'otion by Rssnick to 4.2017 Certified Local resolution "authorizing recei4e and file the Government.(CGG)„An- the City Manager;to documents, adopt the nual Report City.Man= sign the,'D'ubuque M2t- resolution§,� _set.`the ; ager' -recom,mending ropolitan `AYea Tran's- public hearings as indi-: ) approval.of the. 2017 poi-fation �' Study eated, and,direct the Certified Local Go�ern- (DMATS) Transporta- City`;Clerk to:,publisli � t � � % ,_ ,; - = i � ('i� Wednesday,February 28,2018•Telegraph Herald • of issues with the bus tainable, Dubuque �• � � stop in f�ont of ,her Quarterly Work .Ses- nofice as prescribed b Property. sion for Monday,Aprii Y Leroy Timmerman, 23,.2018,,at 6:00 p.m. law. Secondetl by 2636 JFK Road;.and Bob Motion by;La�son to re- � Shaw. .Mofiion carried` ,park,2939 Brandywine ceiv,e and file�the docu- 7-�• ` "''Park Driye, expressed, ments and schedule ' 1. Fiscal.Year.2019 similar bpinions #hat thei work session as Recommend,ed Operat- qhe issue:is more,;of a recommended: Second= ' ing._and Capital Im-' pr.oblemwith.accessto ed,by`Resnick. Motion provement Budget as City-developed ameri- carried 7 D...;, , A�nended:City Manag-, .ities ..and-should .:re- COUNCIL IutEMBER er recommending,that; solue rather than 6ur- REPORTS the City Council set a den property-owners. Council.Member Del` public hearing for Feb- pCT1AN ITEMS, Toro relayed`a.person-: ruary 38;2018,,on the 1.Citizen';Correspond- ai experience that: Fiscal Year 2019 Gity! ence Requesting Side- compelled fiPm to re- tiudget, Operating and walk Insfallation ;on quest.that anyone dis- CapitaF Improvement john.F.Kennedy Road: �playing even,-a smaif Program, for the City Correspondence fro�n sign of tFue: illness; of Dubuque. Upon mo- Gitizen Bili Stoffel_re- seek immediate medi- tion the documents .:questing 'sidewalk in-. cal help. I were received and filed stallation at the hntery 'fhere.being no fur- and Resolution No.37-" section of Asbury Road. .ther business, upon 18 Setting the date for. and JoBn,F.�Kennedy motion the City.Councii the public hearing on: Road to tfie Northwest adjourned at.8:43 p.m.- the Fiscal Year ,2019 Arterial. City Engineer KevinS:Firnstahl, Budget•as Amended for submitting ; historic .CMC,;City Clerk , the .City, of.Dubuque;' documentation related lt 2/28 and'Resolution No.38= '.to sidewalk installa-;; — '18 Setting the-date for. tion:The`City Clerk ac- .. the,,pubiic hea�ing on :knowledge receipt:and . ' the,`F,ive-year'Capital 'distribution of a.cifizen . imp.rovement Program 'petition '°and corre=' for fiscal Years 2019 spondence in opposi- through 2023 for 'the , tion to the matter and. City of Dubuque were a,copy ofthe 2007 peti=, adopted setting a pub- #ion in support. lic hearing for a meet- Re§tated motion`by, � ing to commence at'. '�ones to receiye`and 6:00 p.m. on February filed the.�documents, 28,2018 in the Historic and.,refer .to staff. � Fe,deral Building Seconded� by Resnick. B0�4RDS/ Motion carried 5-2,with. COMlNISSIONS Del Toro:and Riosvot-. � ' The City Council re-,_ ing nay.;After considerv. viewed applications to able discussion that io-. the'foliowing.boards/, ciuded. the.issues bf •commissions. Appli- public safety, growth' - cants'were invited to antl dev.elopment, in. atldress the City Courn 'the area,;project costs;. • cil regarding their de- ,i and the: -assessment . sire to serve onthe fol- burden ,"on property:. lowing boa�ds7com-:~ owners, -most CounciC missions. Members`felt addition-: -- � i. Mechanical and al and ',current�data Plumbing Code,Boardt W�needed.from staf#: One,' 3=year term, Responding to ,ques-- - through March 16,2021,, tions, City; Manage� (Erpiring Term 'of Val- 'Van Milligen describe:d " askey).Applicant:Cor- the current policy'that ' ' ey Valaskey, 1355 Alta re,quires installation of Vista sidewalks with some . 2.Resilient Communi-,' exceptions,:an agree=, ty Adviso`ry Commis- ment with property sion::One,3-year term owners,and that infor-.; through July T, .2020. ,mationfrom,staff,coultl', � (Vacant term ofi`Grutr). `be expected;to come to;. Applicants:Shane Hoe- `Council in about tliree per,2520 N.Grandview , months.. Ave.; 'N�cholas Huff,, Z_Chaplain Schmiif is-; 3075 Olde Country Ct.;, land Placemaking, & Ashley Melchert, 1265 �mplemenfation .Plan: ' Thomas PI.; ' Jared . City,Manager�recom-' MCGovern, 755"Chest- . mending f-approuah-•-of nut St.; Paul Schultz, -the 2018 Chaplain:, 1008 Victoria St 'Mr. Schmitt'.Jslan'd Place-' Noeper,,Mr.:Huff, Mr. -rnaking&Implementa- McGovem and Mr. 'tion Plan,as being;con-' Schultr spoke in sup- sistent with the adopt- port of theirrespective -ed 2017 Master Plan for appointments and pro- :Chaplain: Schmitt'',Is- vided brief biogra-� :�anB;,Task Force NI'em'- � phies: ber�Ke�n Lynch, 749�., Appointment was grookview Sq.; antl ` , made to the foilowing- ;Ryan Peterson of'RDG commission: ;pianning.&Design,pro-_ 3. Housing Cornmis- vided'. a presentation sion::One,3-year ferm :on the Plan.Topics_.in'- _ through August 17. '.:cluded;a history of`the - 2018`(Uacant term.of, Plan, Vision/MiSsion , Shaw); One, 3-year Statements Plan over -� term `through August view and:,amendments I 17, 2019 (Vacanfterm since 2017, ,pr,oject ` of;Heinke).Applicants: �'overuiew descrip#ion of Adam Babinat;:54 Mii- amenities,and regula- I wauKee St;Gail Weitr. tory overview and;'out- , 1630 Lori Ct Upon roll- ;,,reach; Planning' Serv-' call vote (Babinat = ices 'Manager Lau�a � Shaw, Rios, "Larson, Carstens'provitled in= lones, Buol;'Weitr = formation on her;;de- � Dei Toro,Resnick),Mr, .partment's role,in'i,he , Babinat was appointed proCess.and w,orking to;#he 3-y.ear term .,�,�,�th LeisUre Services. 1 through August��Z�T °"DR!\ Board�Chair and. 2019. Motion py�Jones Task' Fo�ce Member to`appoint Ms.Weitr to Rick`'Dickinson spoke'in ,, the 3-year ' term support ;of the plan. th�ough August 17, ;presenters responded 2018.Seconded'by Lar.- to quesiions from.the,`, soni Motion car�ied 7-O.,;;City.,Councii that ad- PUBLIC HEARiNGS,. 'dresSed` ;;.potential L'P�oceeding5 for ls- '#looding;'issues and the suance of Gene�al Obli- use bf,a:;land suru,eyor.;; " gation Bonds" Series ;to assessthe impact of �018A and Taxable proposed;amenit'ies on :;; General Obligation„Re-, the existing camp-, funding Bonds Series ground.`' Motion`' by 20186:'Proof of publi-;- Resnick to receive�and : cation on notice of file ttie documents`and public hearing to ap- adopt Reso�ution,;No. _, prove the suggested . 42-18 Approv�ng.2018_', proceedings for :the 'Chaplain. Schmitt I's- publiC hearing,.recom-' Iand Placemaking and '. mending,the approvai ,�mplementation Pfan of the preliminary offi- ..as Consistent with 2017., cial statementi,. adver- ;Maste�'P.lan:Seconded " � tisement for the sale ,by-.Jones. Motion car- °. and approvai"of the` rie.d 7-0.. ` electronic bidding pra' 3.Promotional Materi-� cedures on the issu- ,als Over the RigFit-of-.:' ance of General Obliga- Way Policy: City-Man-.;, ;fion " Bonds`` Series agen `recommendirig` 2018A and Taxable :approval•bf a:new:P,ro- ' General Obligation Re- motional. � Materials.: funding Bonds Series ;Over;the.Street Right� y 20186 and tfie City , of-Way policy,to,sup-'! Manager recommend- p�emenf-the City?s ex- .`, ing approval.. Motion isting Spec.ial Events`' by Resnick to,receive . permit Motion- by s : and file the documents lones,to; receive;:and, and adopt Resolution `;'filethe`documents`and`- No."39-18 �Institutirig:,r;approve` th`e recom-`" ,�-p'roceedings to take me�dation. .Seconded . additional .action for by Del Toro.`Motion ' fhe issuance.of not,to •carcied 7-0. ' ezceed � :$12,750,000 4. Reguest for 1NoCk � GeoeraP `Obligation: session..-`Sustainable ` .Bonds; Resolution No. - Dubuque. Quarterly ! , 90-18 Directing;the ad-,�tirork -;Session: tCity..;_; vertisement for sale of `Managec. recommend- $9,410,000 :(Subject to' �ng that the City Coun- • adjustment ;per terms .cil schedule:the;.Sus-.' ' �of Offering), General ; - Obiigation Bonds, Ser- -" —•---�-�--� ies 2018A�:and'aPProv-' . , ing electronic biddin,g ; procedures and�Official .' Statement;and Resolu- � tion No.41=19 Directing ' the advertisemenf for - sale of'$1,020,000(Sub,". I� ject fo adjustment per terms of Offering)Tax-=` able Generaf Obligation s Refunding Bonds; Ser- ies 20186,and appcow. ing electronic bi;dding , �puganon nonas. ser _ ies 2018A,and�approv- . ing electronic bidding procedures and�Official`I $tatement;and Resolu- � tion'No.41=19 Directing the advertisement for � sale of$1,020,Ooo(Sub= � ject to adjustment per terms of Offer'in.gYTax-i � ableGeneralObligation.; Refunding Bonds Serv` � ies 20186,and approv- � ing elecfronic bitlding •' procedures and Official statement. seconded by lones. Motion:car- -' ' � ried 7-0. PUBCIC INPUT Eric Schultz,,1045;W: ; 3rd.St.,questioned the ' need for arr additional housing ins�ector as recommended in tfie ; FY2019 Housing `De � partment budget. Jan Stoffel, 2905 fox,.� . • Hoilow Road, ad- ; dressed.theCify.Coun-`_'`: ` cil regarding h'er corre-; spondence on Action'' �, Item`#1 regarding?'.tlie ' increasing issues`and.: support for sidewalKs along JFK°Road'from. Asbury to the NW Arte-� rial since it was Jasf; discussed by CounciFin 2007. � , Carol Meyer,2644,JKF; Road;; Jolene Retten=:; ' .berger, 2291 Gordon; brive,spoke in opposi-, tion.to sidewalks' on her beliaff and fhat of acea property owners.' Ms. Meyer also spoke.; I' , , I • ,1, '�� 1 � 1