Designated Agents of the City of Dubuque Finance Dept. Bank Transfers Authorization Copyrighted
March 19, 2018
City of Dubuque Consent Items # 10.
ITEM TITLE: Designated Agents of the City of Dubuque Finance
Department Authorization to Obtain Information and Make
Transfers Between City of Dubuque BankAccounts.
SUMMARY: City Manager recommending approval of a Resolution
authorizing the Finance Accountant and Account Clerk to
obtain information and transfer money between City of
Dubuque bank accounts.
RESOLUTION Authorizing certain City of Dubuque Finance
Department employees to obtain bank account information
and make transfers between City of Dubuque bank
accounts within a banking institution
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Resolution Authorizing Certain Finance Department City Manager Memo
Employees to Make Transfers-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts within a Banking Institution
DATE: March 8, 2018
Finance Director Jean Nachtman recommends City Council approval of a Resolution
authorizing the Finance Accountant and Account Clerk to obtain information and
transfer money between City of Dubuque bank accounts. Employees in the Finance
Department need to obtain bank account information and transfer funds to effectively
perform their assigned duties. A similar resolution authorizes the Finance Director,
Assistant Finance Director and Budget Director as authorized signers for City bank
accounts.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen� � �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jean Nachtman, Finance Director
THE CTTY OF Dubuque
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2013 2017
TO: Michael C. Van Milligen, City Manager
FROM: Jean Nachtman, Finance Director
SUBJECT: Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts within a Banking Institution
DATE: March 2, 2018
INTRODUCTION
A City Council Resolution is attached granting authorization for certain Finance
Department employees to obtain information and transfer money between City of
Dubuque bank accounts.
BACKGROUND
Employees in the Finance Department need to obtain bank account information and
transfer funds to effectively perform their assigned duties. A similar resolution
authorizes the Finance Director, Assistant Finance Director and Budget Director as
authorized signers for City bank accounts. A resolution naming the Finance Accountant
and Account Clerk positions is attached.
DISCUSSION
In the course of regular City business, employees in the Finance Department are
required to obtain account information and transfer funds between City of Dubuque
accounts. As a standard control practice, these employees are not included as
authorized signers for City of Dubuque accounts, and therefore should have written
authorization to obtain account information and transfer funds within a banking
institution. We are changing this resolution from specific employee name to position
authorized.
ACTION
Please present the attached resolution to the City Council for consideration of approval.
If there are any questions on the resolution, please contact me. Thank you for your
assistance.
JN/eml
Attachment
RESOLUTION NO. 58-18
RESOLUTION AUTHORIZING CERTAIN CITY OF DUBUQUE FINANCE
DEPARTMENT EMPLOYEES TO OBTAIN BANK ACCOUNT INFORMATION AND
MAKE TRANSFERS BETWEEN CITY OF DUBUQUE BANK ACCOUNTS WITHIN A
BANKING INSTITUTION
Whereas, the City of Dubuque maintains accounts with local banking institutions;
and
Whereas, the banking institutions require authorization by the City Council for
City employees other than those designated on account signature cards to obtain bank
account information and transfer funds between City accounts at that institution; and
Whereas, the City Council has determined that the City employees who may
obtain bank account information and transfer funds between accounts within a banking
institution are the Finance Department Accountant and Finance Account Clerk
positions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The Finance Accountant and Finance Account Clerk positions, are
hereby authorized to obtain bank account information on all City of Dubuque accounts
and to transfer funds between the City's accounts within a banking institution. Transfers
shall be authorized via telephone or written request.
Passed, approved and adopted this 19th day of March, 20Ji.
Pt,/
Roy D. Buol, Mayor
Attest:
Ke in S. Firnstah City Clerk