The URL can be used to link to this page

22nd Street / Kaufmann Avenue Storm Sewer Capacity Improvements Project (Elm to White)_Initiate Copyrighted March 19, 2018 City of Dubuque Items to be set for Public Hearing # 2. ITEM TITLE: 22nd Street/ Kaufmann Avenue Storm Sewer Capacity Improvement Project(Elm Street to White Street) SUMMARY: City Manager recommending initiation of the public bidding procedure for the 22nd Street Storm Sewer Improvements Project (Elm Street to White Street), and further recommends that a public hearing be set for April 2, 2018. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated costs; and ordering the advertisement for bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing forApril 2, 2018 ATTACHMENTS: Description Type 22nd Street Storm Sewer Impro�ments (Elm to White)- City Manager Memo NNM Memo Staff Memo Staff Memo Resolution Resolutions Resident Brochure Mailing Supporting Documentation THE CTTY OF Dubuque � AIFA�erlwCih UB E '� III► fd Masterpiece on the Mississippi Z°°' w'2 2013 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 22"d Street Storm Sewer Improvements Project (Elm to White) CIP #2642769, PROJECT #1X0006 DATE: March 11 , 2018 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the 22"d Street Storm Sewer Improvements Project (Elm to White), adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate of$4,267,144, and further recommends that a public hearing be set for April 2, 2018. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque � DU B E AN•A.er�6iry II �1 �� Masterpiece on the Mississippi Z�'�Z°lZ 2U13•2017 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer ti 4 DATE: March 8, 2018 RE: 22�d Street Storm Sewer Improvements Project (Elm to White) CIP# 2642769, PROJECT# 1X0006 INTRODUCTION The attached resolutions authorize the initiation of the public bidding procedure for the 22"a Street Storm Sewer Improvements Project (Elm to White). BACKGROUND In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 million for storm water infrastructure improvements associated with the Bee Branch i11�'atersh�d Fiood Mitiyation r�roject. The infras'rructure impr�vements are as follows: 1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue; 2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kaufmann & Kane intersection. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. 3. 17t" Street/W. Locust Street Storm Sewer Improvements involving the installation of a 96-inch diameter pipe from the Lower Bee Branch Creek through the Canadian Pacific Railway tracks to 17t" Street then to the west along 17t" Street and finally west along W. Locust Streef towards Angella St. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right- of-way corridor. In October of 2016, the City Council passed Resolution 362-16 authorizing the execution of the funding contract with the lowa Economic Development Authority (IEDA) for the City's receipt of$23,309,600.00 in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. DISCUSSION The 22�d Street Storm Sewer Improvements Project is one phase of the Bee Branch Watershed Flood Mitigation Project. The project involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) from the Lower Bee Branch Creek along 22"d Street from Elm Street to White Street. Improvements will continue up Kaufmann Avenue to Kane Street in a future phase. This work will require the relocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. The improvements will be constructed in multiple phases. Phase I involves the construction of improvements on 22nd Street from Elm Street to White Street. See attached public outreach letter. Phase I improvements include construction of approximately 714 linear feet of 10-foot by 6-foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction (with the option of either asphalt surfacing or PCC surfacing), PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. The project will have internal traffic control stages to minimize the inconvenience to citizens driving across the corridor. For example, If the 22"d street and Washington Street and 22�d street and Jackson Street intersections are closed for construction, White Street and Elm Street will remain open to traffic. Additional phases will continue along 22�d street frorn White Street to Kane Street on Kaufmann Avenue. These additional phases of construction will occur in 2019 and 2020. PUBLIC ENGAGEMENT The Engineering staff held a public information meeting for this project on August 22, 2017 at Comiskey Park. Several letters were sent to property owners and residents in the affected properties on the project before the public meeting and since. Engineering staff also held "office hours" so questions could be asked individually by property owners if needed. A project website is located at: htt s:�lwww.cit afdubu ue.ar 1182�122nd-5t-Kaufmann-Ave-Pra��ct . This is on the Bee Branch Flood Mitigation area of the City's website. There will be a need to acquire temporary construction easements for some properties. These easements will be acquired prior to construction. Property rights letters and 2 related temporary easement documentation have been mailed out to property owners. The City will follow the procedures outlined with the lowa DOT in acquiring temporary construction easements. PROJECT SCHEDULE The schedule for Phase I has been developed in coordination with the owners of the properties immediately north and south of 22�a Street from Elm Street to White Street. The schedule for the Project is as follows: Initiate Public Bidding Process March 19, 2018 Publish Notice to Bidders, Advertise for Bids March 23, 2018 Publish Public Hearing Notice on Plans & Specs March 23, 2018 Public Hearing on Plans & Specifications April 2, 2018 Receipt of Bids (Bid Letting) April 10, 2018 Award Construction Contract April 16, 2018 Final Project Completion November 17, 2018 Subsequent phases will follow in 2018. As noted, all of the improvements for all phases must be complete by June 30, 2021. RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of c�r��aci, anU c�nsi�uc�ion �sti�n�ie Tc�r fi�ie 22�� Sireei �t�rrr� Sewer irnprovemenis Project (Elm to White) (Project). I further recommend establishing the date of a public hearing and authorize the City Clerk to advertise for bids for the Project. BUDGETIMPACT The preliminary estimate of probable costs for the Phase I 22nd Street Storm Sewer Improvements Project is as follows: Construction $ 3,373,236.00 Contingency (10%) 337,324.00 Engineering 556,584.00 Total Project Cost 4.267.144.00 The funding summary is as follows: CIP & PROJECT Fund Description Fund Amount 264-2769 22nd Street Storm Sewer Improvements $5,310,000 1X0006 HUD The improvements will be funded using the $23.1 million in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch WatershPd Flood Mitigation Project. 3 ACTION TO BE TAKEN I respectfully request adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing; and authorizing the City Clerk to advertise for bids for the 22nd Street Storm Sewer Project (Elm to White). Attach. Prepared by Jon Dienst, P.E. cc: Crenna Brumwell, City Attorney Jenny Larson, Budget Director Alexis Steger, Senior Budget Analyst John Tharp, Grant Administrator Steve Sampson Brown, Project Manager Deron Muehring, Civil Engineer 4 RESOLUTION NO. 67-18 22ND STREET STORM SEWER IMPROVEMENTS PROJECT (ELM to WHITE) PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the 22nd Street Storm Sewer Improvements Project (Elm to White) in the estimated amount of $4,267,144.00 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 2nd day of April, 2018, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The 22nd Street Storm Sewer Improvements Project (Elm to White) is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Pian Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 10th day of April, 2018. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 10th day of April 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. (signature page follows) Passed, adopted and approved this 19th day of March, 201 Attest: Kevi Firnstahl, CMC, City Clerk L," Roy D. Buol, Mayor. NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 22ntl STREET STORM SEWER IMPROVEMENTS PROJECT(ELM TO WHITE) NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the 22"d Street Storm Sewer Improvements Project, in accordance with the provisions of Chapter 26, Code of lowa at 6:00 p.m. on the 2"d day of April, 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: 22"a Street Storm Sewer Improvements Project (Elm to White) CIP# 2642769, PROJECT# 1X0006 The project consists of the construction of approximately 714 linear feet of 10-foot by 6-foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction (with the option of either asphalt surfacing or PCC surfacing), PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, street lights, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. Any visual of hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2018. Kevin S. Firnstahl, CMC, City Clerk I . . ' �• ' ��' � . � . � � � Dear Resident, January 9, 2018 You are receiving this letter because you own a property on 22nd St. between Elm St. and Central Ave. This area will be under construction starting in the spring of 2018. Please read the information below to learn how this infrastructure improvement project will impact you. About The Project The 22nd St./Kaufmann Ave. storm sewer capacity improvement project is one phase of the Bee Branch Watershed Flood Mitigation Project, a multi-faceted approach to addressing the severe and frequent flash flash flooding experienced in the watershed. The Bee Branch Creek Greenway was finished in July 2017. The restored creek and floodplain channels storm water safely out of the neighborhood during rain events. Now that the creek is finished and there ' '• is additional capacity for storm water downstream, improvements can safely be made to the storm sewer system upstream. Why Is The Project Needed? As it runs down Kaufmann Ave., storm water can form what resembles a river on 22nd St. from Central Ave. to Elm Street. Installing a larger storm sewer and additional high-capacity storm drains will help alleviate the flash flooding frequently experienced on the street. Currently, the storm sewer is not large enough to handle even a moderate rain event. Project Details A new concrete box culvert will be installed along 22nd St. from Elm St. to Central Ave. continuing up Kaufmann Ave. to Kane Street. High-capacity storm drains will be placed in the grass terrace along Kaufmann Ave. to capture overland drainage and several standard single-grate storm drains will be installed. The project requires total street and sidewalk reconstruction and the relocation of underground utilities along the entire length of the project. Construction will be completed in phases starting at Elm St. in the spring of 2018. SEE BACK SIDE FOR CONSTRUCTION SCHEDULE & STREET CLOSURES � e ti� _ �"` � m � � + �► � � .�� T� � < 'c� y • •. — ,fSy P \�n .. ��( � p, Y (� �r� � a � �� d �� • � :�� t.. �� OS + ' _ .rn� ..,,.!W �. �� +�wrJ�. . ., 4M1 � � KPUFMPNN PVE �� B . ..� . - �" i � j � � �� J� .w P . , .� � J � . _ �3'� FBq �� '�. � �\ � v�i "� {1� _ � • 9Z sV��:� —.: ¢ z Y � �— � 3 ja( m �' �� "�� `Rj- ��7 W �f� � ¢ �, f� .. �l 3 i .,f" 1M -- �i �1 �t�� 4 4.^I��.� t . rx�s- E � y��iF. � c �.� '.•f'" i215T STREET '� tv.' 21�TREET 1 s, \'�� - �� l "� , ��s��l �� .�_ .�•.��i— LH:t FFT _ �'� T � 7 � . �1�T1 __ �a 4 � { I :�, Closed During } - —� � = � _ � � � _ i - �. � !� �r� . � Both Segments ■ � �� _ �� .r - -�= a ` #�, � � � . � �'� �� ` � ^ . ! ,. � � � ' ' t.. _ M � _ r. ,� .'� �, _ + � � -_ J' _ _ ` _ ` � ti Y. � ` r �* � - - 'x � F ,. 4�y R � ' �M � a��_ �,�� _ � . ' . "� `��_+ �r . � —�--� � — _ � � � � � ' _ '- -'�p �� ' - _ ` ��'��r � � + i r .� � . �' . � � •+. � 1 - f'�� ''y.� , 1 . - L � � n � � � L ti I E � '�f� � . �.--. � � �' � , .� � •i� ," . � - � � � _ h+, _'r ="x . �� '� , - Y� . ,-r''�1 v _- __-_ - � ` �• y� � � 4 . .� :� ,y� . . i�-�,* � f Y#. I . •4' � • , � � • � � 1 1 � • 1 1 ' SEGMENT 2 Elm St. to West of Jackson St. West of Jackson St. to West of White St. Approx. Start Date: August 2018 Approx. End Date: October 2018 During construction of Segment 1, the intersections of 22nd During construction of Segment 2, only the intersection of St. and Washington St. and 22nd St. and Jackson St. will be 22nd St. and White St. will be closed. Elm St., Washington closed. Elm St. and White St. will be open. St., and Jackson St. will be open. Access To Your Property This project requires the excavation of the entire street and sidewalk. During . construction, it may be necessary to access your property through a back or side � entrance. If you do NOT have a back or side entrance the contractor will be required . � . , � to maintain safe access to your door on 22nd St. at all times during construction. 1 ' � Parking •. • -. • ••- On-street parking will be available on nearby streets including Elm St., Washington - • • - • • - •- St., Jackson St., and White Street. Please note, if you only have access to your • • - - • - driveway or parking pad from 22nd St. you will not be able to use it during • • - • -• - construction. • • - • • - • • .- . Mobility Issues ' ' ' "" '" City staff and the contractor will work with those with mobility issues to '' ' ' ' ' ' ' accommodate access to their property as much as possible during construction. =' ' ' ' '" ' lf you anticipate that special arrangements will need to be made,please notify us � " � �� as soon as possible by calling(563)690-6068. ' '�� . . •- Temporary Construction Easement -. • .... In order to make the necessary infrastructure improvements, this project� • . � , . require temporary construction easements. A temporary construction easement is .- - •• , . . a legal agreement between a property owner and the City of Dubuque. In this case, - ,..• , .- • - the purpose of the agreement would be to give the City of Dubuque, its agents, and . • - • • , contractors, the right to access and use a specific area of real estate for the public • . •.- purpose of improving the 22nd St. storm sewer system and related infrastructure. It would also require the City to restore the area that was disturbed due to construction. lf temporary construction easements are required for this project, additional information will be mailed to you in the coming weeks. . . • � . � . ; � . , , , , � � � • � � QUeSt1011S? Call the City of Dubuque at (563) 690-6068.