Creek Wood Park Playground Project Award Copyrighted
May 7, 2018
City of Dubuque Consent Items # 8.
ITEM TITLE: CreekWood ParkPlayground ProjectAward
SUMMARY: City Manager recommending that the award for the Creek
Wood Park Playground Equipment and Installation be
officially recorded in the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matter of
Record
ATTACHMENTS:
Description Type
Creek Wood Park Playground Equipment and City Manager Memo
Installation-NNM Memo
Creek Wood Park Playground Project Recording Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Creek Wood Park Playground Equipment and Installation
CIP #360 2375
DATE: April 27, 2018
In accordance with the competitive quotation process of the lowa Code, the Creek
Wood Park Playground Equipment and Installation was awarded on April 17, 2018, to
Game Time (option #1 — Cunningham Recreation), in the amount of$61 ,128. The bid
included the equipment, poured in place surfacing, and installation.
Leisure Services Manager Marie Ware recommends that the award for the Creek Wood
Park Playground Equipment and Installation be officially recorded in the minutes of the
City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen� � �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Creek Wood Park Playground Equipment and Installation CIP #360 2375
DATE: April 18, 2018
The Creek Wood Park Capital Improvement Project includes the installation of
playground equipment and poured in place safety surFacing.
Fehr-Graham Engineering and Environmental, the consultant for the Creek Wood Park
project, requested bids from play equipment vendors. City staff provided the bid RFP
documentation required for the proposals from the play equipment vendors as well as a
vendor listing. The documentation and bid process was reviewed by the City Attorney's
office and Finance Department to ensure requirements were being met related to the
bidding of the play equipment and poured in place surFacing.
Initially there were six playground equipment vendors with nine options for play
equipment. Each vendor and option was scored by a 3-person committee comprised of
leisure services staff. Scoring criteria was based on the following:
Criteria Points
1. ADA, ASTM, IPEMA & CPSC compliance Yes/No
2. Proposal addresses design guidelines and target specifications 0-25
3. Quality of design, play value and target demographic 0-20
4. Quality and durability of equipment 0-20
5. Uniqueness of equipment and "Green" materials/construction 0-10
6. Qualifications/Experience and reliability of manufacturer, supplier 0-10
Once scoring was complete the top four highest scoring play equipment options were
selected for community engagement and public input.
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The following is a summary of the top four scoring submissions with all being in budget.
Companv
GameTime $61 ,128.00
Kompan Option 1 $73,883.00
Kompan Option 2 $72,911 .00
Landscape Structures $66,330.00
The public was encouraged to vote and comment on their favorite play equipment
option. Press releases and social media announced the opportunity for citizens of all
ages to select their play equipment choice. Public input was collected through on-line
forms, and a public engagement meeting held on April 10�h at the Carnegie Stout library.
Of the votes cast, the highest-ranking play equipment option (option #1) received the
most votes. The remaining votes were split between the other 3 options. The project
was awarded on April 17th, 2018 to GameTime (option #1 - Cunningham Recreation) in
the amount of$61 ,128.00. The bid included the equipment, poured in place surfacing,
and installation.
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The project is funded as follows:
CIP No. Fund Description Fund Amount
3602375 CreekWoodPark $61 ,128.00
The budget for the play equipment, poured in place surfacing and installation was
$77,250.00. In accordance with the competitive quotation requirements of lowa Code,
Section 26.14, it is necessary that the award for the Creek Wood Park playground
equipment and installation award be officially recorded in the minutes of the City
Council.
Prepared by Steve Fehsal, Park Division Manager
Cc: Jenny Larson, Budget Director
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