2018 Pavement Marking Project_Award Copyrighted
May 7, 2018
City of Dubuque Consent Items # 10.
ITEM TITLE: 2018 Pavement Marking ProjectAward
SUMMARY: City Manager recommending award of the construction
contract for the 2018 Pavement Marking Project to the only
bidder, SELCO, Inc.
RESOLUTION Awarding public improvement contract for
the 2018 Pavement Parking Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2018 Pa�ment Marking Project-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2018 Pavement Marking Project
(CIP 3002245)
DATE: April 27, 2018
Sealed bids were received for the 2018 Pavement Marking Project. City Engineer Gus
Psihoyos recommends award of the construction contract to the only bidder, SELCO,
Inc., in the amount of$118,950.60.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manage ---�
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FROM: Gus Psihoyos, City Engineer ,
DATE: April 27, 2018
RE: 2018 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the 2018
Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the lowa Department of
Transportation (lowa DOT), the City will include portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on lowa DOT' routes within the City. The lowa D07' will reimburse the City for their
share of project costs after the project is completed and accepted.
BID RESULTS
Sealed bids were received on the project on April 26, 2018. SELCO, Inc. of Blue Grass,
lowa submitted the low bid in the amount of $118,950.60. SELCO Inc. was the lone
bidder for the project.
Contractor Name Cit Portion lowa DOT Total Bid
SELCO, Inc. $103,673.82 $15,276.78 $118,950.60
RECOMMENDATION
I recommend that the contract be awarded to SELCO, Inc. in the amount of
$118,950.60.
BUDGET IMPACT
The cost estimate for the 2018 Pavement Marking Project is:
Description Cost Estimate Award
Construction - City Pavement Markings $ 103,000.00 $103,673.82
Construction - lowa DOT Pavement Markings 15,500.00 15,276.78
Contingency (10%) 12,000.00 12,000.00
Engineering Design and Administration (15%) 20,000.00 20,000.00
Total Construction Cost Estimate $ 150,500.00 $150,950.60
The proposed project funding is summarized as follows:
CIP No, Fund Description Fund Amount
3002245 Pavement Markings (FY18) $ 37,776.00
3002245 Pavement Markings (FY19) 97,897.82
3002245 lowa DOT Funding 15,276.78
Total Project Funding $ 150,950.60
REQUESTED ACTION
I recommend that the City Council adopt the attached resolution awarding the 2018
Pavement Marking Project through adoption of the attached resolution.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 119-18
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2018 PAVEMENT
MARKING PROJECT
Whereas, sealed proposals have been submitted by contractors for the 2018
Pavement Marking Project, (the Project) pursuant to Resolution No. 87-18 and Notice to
Bidders published on the City of Dubuque website and in a contractor plan room service
with statewide circulation on the 6th day of April 2018.
Whereas, said sealed proposals were opened and read on the 26th day of April 2018
and it has been determined that SELCO, Inc. of Blue Grass, Iowa, with a bid in the
amount of $118,950.60 is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to SELCO,
Inc. and the City Manager is hereby directed to execute a Public Improvement Contract
on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 7th day of May 2018.
Attest:
Ke in Firnstahl, MC, City Clerk
Roy D. Buol, Mayor