(PEG) Capital Grant Expenditure Request 5 7 18_Loras, DCSD, City of Dubuque 5 7 18 Copyrighted
May 7, 2018
City of Dubuque Consent Items # 19.
ITEM TITLE: Public, Educational, and Government (PEG) Capital Grant
Expenditure Request
SUMMARY: City Manager recommending approval of the Cable TV
Commission's requestforfunding from the Public,
Educational, and Government (PEG) Capital Grant for
Access Equipment and Facilities for Loras College,
Dubuque Community Schools and the City of Dubuque to
purchase media equipment.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
PEG Fund Request-NNM Memo City Manager Memo
Staff Memo Staff Memo
Loras GrantApplication Supporting Documentation
Loras GrantAgreement Supporting Documentation
DCSD GrantApplication Supporting Documentation
DCSD GrantAgreement Supporting Documentation
Mediacom GrantApplication Supporting Documentation
Mediacom Grant Agreement Staff Memo
City of Dubuque Grant Application Supporting Documentation
THE CITY OF Dubuque
�
AIFA�erlwGh
UB E '�� III►
Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: PEG Fund Requests
DATE: May 3, 2018
Cable TV Coordinator Craig Nowack is recommending approval of the Cable TV
Commission recommendations for funding from the Public, Educational, and
Government (PEG) Capital Grant for Access Equipment and Facilities as follows:
• $22,500 for Loras College for replacement Cablecast and Carousel on-air
servers for the shared educational access channel originated there.
• $29,000 for Dubuque Community Schools for a field lighting kit, some wireless
microphones, and replacement Cablecast and Carousel on-air servers for the
School DistricYs access channel.
• $22,000 for a digital routing system and replacement Cablecast and Carousel on-
air servers for the public access channel control room (installation will be done by
Mediacom technicians and City of Dubuque Cable TV staf�.
• $20,500 for the City of Dubuque for some improvements to the production
facilities at the Historic Federal Building and replacement recording decks.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� �� ���
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Craig Nowack, Cable TV Coordinator
TxecTTYoe Dubuque
DUB E �`�
Masterpiece on tl�e Mississippi � � � � �'�
���.�,�.��,,.�,.
TO: Michael C. Van Milligen, City Manager
FROM: Craig Nowack, Cable TV Coordinator
DATE: May 3, 2018
RE: PEG Fund Requests
INTRODUCTION
The purpose of this memorandum is to fonvard recommendations from the Cable TV
Commission for four requests for funding from the Capital Grant for Access Equipment and
Facilities.
BACKGROUND
At its meeting yesterday, the Cable TV Commission the following four requests for funding:
$22,500 for Loras College for replacement Cablecast and Carousel on-air servers for the shared
educational access channel originated there.
$29,000 for Dubuque Community Schools for a feld lighting kit, some wireless microphones,
and replacement Cablecast and Carousel on-air servers for the School DistncYs access
channel.
$22,000 for a digital routing system and replacement Cablecast and Carousel on-air servers for
the public access channel control room (installation will be done by Mediacom technicians and
City of Dubuque Cable TV staff).
$20,500 for the City of Dubuque for some improvements to the produdion facilities at the
Historic Federal Building and replacement recording decks.
The Capital Grant for Access Equipment and Facilities currently has a balance to be awarded of
$688,825.
RECOMMENDED ACTION
I respecffully request that the Commission's recommendation for these requests be fonvarded
to the City Council to receive, file, and approve. Thank you.
cc: Randy Gehl, Public Information Offcer
Craig Nowack
From: noreply@civicplus.com
Sent: Wednesday,April 25, 2018 8:19 AM
To: Craig Nowack
Subject: Online Form Submittal: PEG Fund Grant Application
The following form was submitted via your website: PEG Fund Grant Application
Organization Name:: Loras College
Address:: 1450 Alta Vista
City:: Dubuque
State:: IA
Zip Code:: 52001
Organization Contact:: Jill Specht
Email Address::Jill.specht@loras.edu
Telephone Number:: 5635887032
Fax Number::
Total Amount Requested:: $22,184.50
Provide a general description of what you are requesting and why:: We are requesting replacement of the current
Tightriope Cablestcast and Carousel system used to schedule and run the Public Access Channel 117.5 which shows
programming from the Higher Education institutions in Dubuque, as well as Holy Family Catholic Schools. The current
Tightrope system we have is at EOL or End of Life, which means that both the support and maintenance for both
software and hardware are no longer supported. The replacement unit we are proposing here is comparable to that of
the one we currently have, but also includes more storage space for programming.
Describe how the community will benefit from your request:: Currently, as any issues arise, we are no longer able to get
support from Cablecast. If our system were to have technical or software issues that prevent playback of files, we would
not be able to get the system back up and running, which would impede all programming on the channel until we could
find the funds to replace the unit. That would likely mean the channel would not provide content to the community for
a minimum of a month or two, until the system could be replaced.
Item #1::Tightrope Media Cablecast FIex2 system (plus 3 years of hardware assurance)
Price:: $14,355.00
Item #2:: Cablecast Hardware Assurance—4th & Sth years
Price:: $1,680.00
1
Item #3::Tightrope Media Carousel CG340 system (plus 3 years of hardware assurance)
Price:: $2,605.50
Item #4:: Cablecast Hardware Assurance—4th & Sth years
Price:: $294.00
Item #5:: System Installation
Price:: $3,000.00
Item #6:: Misc installation equipment, cabling, connectors
Price:: $200.00
Item #7:: Est. Shipping
Price:: $50.00
Item #8::
Price::
Item #9::
Price::
Item #10::
Price::
Additional Items/Comments:: .Total amount requested reflects the lowest quote received
Please attach all applicable quotations:: Loras TightRope Server Graphics Upgrade + Labor4-5-18_HVSiowa.pdf
Add itiona I Information:
Form submitted on:4/25/2018 8:18:53 AM
Submitted from IP Address: 192.152.29.18
Referrer Page: No Referrer- Direct Link
Form Address: http://www.cityofdubuque.org/Forms.aspx?FID=46
2
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
LORAS COLLEGE
This Capital Grant for Access Equipment and Facilities Award Agreement
(Agreement), dated for reference purposes the 21st day of May, 2018, is made and
entered into by and between the City of Dubuque, Iowa (City) and Loras College
(Loras).
Whereas, Section 6(b) of the Cable Franchise Agreement between City and
MCC Iowa, LLC, dated June 5, 2005, provides for a Capital Grant for Access Equipment
and Facilities for capital support for PEG and I -Net use; and,
Whereas, Loras has submitted a grant application; and,
Whereas, City has approved the grant application, on the terms and conditions
set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND LORAS AS
FOLLOWS:
1. City hereby awards a grant (the Grant) to Loras in the amount of twenty-
two thousand five hundred dollars ($22,500.00).
2. The Grant must be used solely for the purpose(s) described in Loras'
application for funding, a copy of which is attached hereto and incorporated
herein. ,
3. All equipment and facilities purchased with the Grant shall remain the
property of City. Loras shall name City as a Loss Payee under Loras' property
insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital Grant
fund.
5. All equipment and facilities purchased with the Grant shall be used solely
for non-commercial purposes.
6. All programming produced by Loras shall air on the shared educational
access channel.
7. Failure by Loras to abide by the terms and conditions of this Agreement
may result in forfeiture of the equipment and facilities purchased with the Grant.
City shall provide written notice to Loras of any such failure and Loras shall have
thirty (30) days in which to correct such failure. In the event Loras fails to cure
such failure within such thirty (30) day period, Loras shall within ten (10) days
thereafter return all equipment and facilities purchased with the Grant and the
balance of any Grant funds remaining to City.
CITY OF DUBUQUE, IOWA
LORAS COLLEGE
By: By:
Michael C. Van Milligen
City Manager Its: IA ,)
Date: / Date:
Craig Nowack
From: noreply@civicplus.com
Sent: Wednesday,April 25, 2018 10:57 AM
To: Craig Nowack
Subject: Online Form Submittal: PEG Fund Grant Application
The following form was submitted via your website: PEG Fund Grant Application
Organization Name:: Dubuque Community School District
Address:: 2300 Chaney Rd.
City:: Dubuque
State:: IA
Zip Code:: 52001
Organization Contact:: Felicia Carner
Email Address:: fcarner@dbqschools.org
Telephone Number:: 563-552-3172
Fax Number::
Total Amount Requested:: $28,710.20
Provide a general description of what you are requesting and why:: Sharing the stories of the Dubuque Community
School District is strongly valued within our district and community. We have the means to package these stories but it's
the support of the Cable TV Commission that grants us the opportunity to share them through our Mediacom public
access channel. This relationship with the Cable TV Commission makes it possible for our work to highlight the stories of
our schools, teachers, staff and students at a high production value and the opportunity to request this PEG funding will
continue to strengthen those stories and the connection to the community.
The first portion of this request includes upgrading our current Cablecast and Carousel. Created byTightrope Media
Systems, these units are used to operate our entire channel. From programming the channel to creating informational
graphics, this package seamlessly gets content onto our Meidacom public access channel.
With the system upgrade, we are additionally requesting a 5 year assurance protection plan.This plan covers the
technical support and maintenance of the machines. If a part breaks, it's covered. If it's in need of tech support, iYs
covered.This upgrade and extra support will help keep our public access channel running with ease for several years to
come.
The second portion of this request asks to advance our field production kits. Recently with the support of the cable
commission we have enhanced the overall production of all our videos by using Canon SOD and related accessories.The
change has excelled our channel's programs immensely. The look and sound of all are videos have been greatly
enhanced and because of that, the stories we share are simply better.
1
This portion the request pushes our productions to the next level with new field lighting kits, wireless lavaliere kits, c-
stands and lens protectors for our current DSLR kits. These additions will enhance the ability to tell our stories creatively
and the overall quality of programming. Thank you for considering our request and for the continuous support of the
Dubuque Community School District and our cable access programming.
Describe how the community will benefit from your request:: Public access channels present an opportunity to develop
programming relevant to individual communities. The Dubuque Community School District is beyond fortunate to take
part in this opportunity to develop videos that are meaningful to our mission and the city of Dubuque.The viewers of
our channel are invested in our students, staff and schools and with every view our community becomes become
informed and empowered. We believe our commitment to developing programing enriches the community's support of
education and our youth.To have reliable programming software and equipment that is paired with enhanced
productions will only better the support and pride of our schools and public access channels. The requested items in this
grant will deepen the connection and partnership between the schools and Cable TV Commission.Together the
Dubuque Community School District and the Cable TV Commission can better our community through compelling and
unique story telling that matters to Dubuque.
Item #1::Tightrope Upgrade, Assurance and Installation
Price:: $22,184.50
Item #2:: Litepanels Astra 3X Traveler Bi-Color Trio 3-Light Kit
Price:: $4,434.60
Item #3:: Matthews Hollywood 20"C-Stand (x2)
Price:: $305.60
Item #4:: Sennheiser EW 100 ENG G3-A Wireless Basic Kit (x2)
Price:: $1,599.90
Item #5:: Hoya SSmm EVO Antistatic Protector Filter (x2)
Price:: $101.80
Item #6:: Hoya 49mm EVO Antistatic Protector Filter (x2)
Price:: $83.80
Item #7::
Price::
Item #8::
Price::
Item #9::
Price::
2
Item #10::
Price::
Additional Items/Comments::Thank you for considering the Dubuque Community School DistricYs application for
equipment that will help assist in providing even better programming for our cable access channel.
Please attach all applicable quotations:: dubuque-community-school-district-cable-commission-peg-request-april-
2018.pdf
Add itiona I Information:
Form submitted on:4/25/2018 10:57:04 AM
Submitted from IP Address: 63.234.150.204
Referrer Page: No Referrer- Direct Link
Form Address: http://www.cityofdubuque.org/Forms.aspx?FID=46
Click
https://www.mailcontrol.com/sr/xKn062Zke8LGX2PQPOmvU kW MSSsEKD4+jXf8cBH9bYmYd8Jf1XP5dcwdon25YrNf07U!
B+4hwt3sVggzUgwWUw== to report this email as spam.
3
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
This Capital Grant for Access Equipment and Facilities Award Agreement
(Agreement), dated for reference purposes the 21 st day of May, 2018, is made and
entered into by and between the City of Dubuque, lowa (City) and Dubuque Community
School District (DCSD).
Whereas, Section 6(b) of the Cable Franchise Agreement between City and
MCC lowa, LLC, dated June 5, 2005, provides for a Capital Grant for Access Equipment
and Facilities for capital support for PEG and I-Net use; and,
Whereas, DCSD has submitted a grant application; and,
Whereas, City has approved the grant application, on the terms and conditions
set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND DCSD AS
FOLLOWS:
1 . City hereby awards a grant (the Grant) to DCSD in the amount of twenty-
nine thousand dollars ($29,000.00).
2. The Grant must be used solely for the purpose(s) described in DCSD
application for funding, a copy of which is attached hereto and incorporated
herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. DCSD shall name City as a Loss Payee under DCSD property
insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital Grant
fund.
5. All equipment and facilities purchased with the Grant shall be used solely
for non-commercial purposes.
6. All programming produced by DCSD shall air on the shared educational
access channel.
7. DCSD agrees to produce a minimum of one hundred twenty minutes (120)
of programming at The Forum per quarter of the calendar year to air on the
educational access channel reserved for DCSD.
8. DCSD agrees to provide to the City by the 20th day of February of each
calendar year a written list of programs and their durations produced during the
previous calendar year to show compliance with item #7 in this agreement.
9. Failure by DCSD to abide by the terms and conditions of this Agreement
may result in forfeiture of the equipment and facilities purchased with the Grant.
City shall provide written notice to DCSD of any such failure and DCSD shall
have thirty (30) days in which to correct such failure. In the event DCSD fails to
cure such failure within such thirty (30) day period, DCSD shall within ten (10)
days thereafter return all equipment and facilities purchased with the Grant and
the balance of any Grant funds remaining to City.
CITY OF DUBUQUE, IOWA DUBUQUE COMMUNITY SCHOOL
DISTRICT
By: By:
Michael C. Van Milligen
City Manager Its:
Date: Date:
Craig Nowack
From: noreply@civicplus.com
Sent: Friday,April 27,2018 1:24 PM
To: Craig Nowack
Subject: Online Form Submittal: PEG Fund Grant Application
The following form was submitted via your website: PEG Fund Grant Application
Organization Name:: Mediacom Public Access Control Room
Address:: 3033 Asbury Rd
City:: Dubuque
State:: IA
Zip Code:: 52001
Organization Contact:: Craig Nowack
Email Address:: cnowack@cityofdubuque.org
Telephone Number:: 563.589.4125
Fax Number::
Total Amount Requested:: $22,000.00
1
Provide a general description of what you are requesting and why::This request is for a total makeover of the control at
Mediacom's public access facility. It includes replacing the Cablecast & Carousel servers (both S+years old) plus
hardware assurance. It also installs a new HD-SDI routing switcher and completely re-wires the control room, removing
analog components. This is the last of the access origination sites in Dubuque to go digital.
Installation will be done by City Cable TV and Mediacom staff. The request is rounded up to $22,000 to cover shipping
and incidentals encountered during installation.
Describe how the community will benefit from your request::This will increase the on-air quality of the public access
channel and ensure additional years of the channel's operation.
Item #1:: New servers & assurance
Price:: 21,267.28
Item #2:: New control room digital routing
Price:: 2,282.78
Item #3::
Price::
Item #4::
Price::
2
Item #5::
Price::
Item #6::
Price::
Item #7::
Price::
Item #8::
Price::
Item #9::
Price::
Item #10::
Price::
Additional Items/Comments::Thank you.
3
Please attach all applicable quotations:: No file was uploaded
Add itiona I Information:
Form submitted on:4/27/2018 1:23:43 PM
Submitted from IP Address: 64.33.158.242
Referrer Page: http://www.cityofdubuque.org/319/PEG-Fund-Grants
Form Address: http://www.cityofdubuque.org/Forms.aspx?FID=46
Click
https://www.mailcontrol.com/sr/UTGIVvLE537GX2PQPOmvUvmldA89nuwIk+CDrOHjxkC!4p91fRnn3Epu27A3+sftPi!u NX1
20YUgL4Al7al!HQ== to report this email as spam.
4
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
MEDIACOM
This Capital Grant for Access Equipment and Facilities Award Agreement
(Agreement), dated for reference purposes the 21st day of May, 2018, is made and
entered into by and between the City of Dubuque, Iowa (City) and Mediacom.
Whereas, Section 6(b) of the Cable Franchise Agreement between City and
MCC Iowa, LLC, dated June 5, 2005, provides for a Capital Grant for Access Equipment
and Facilities for capital support for PEG and I-Net use; and,
Whereas, Mediacom has submitted a grant application; and,
Whereas, City has approved the grant application, on the terms and conditions
set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND
MEDIACOM AS FOLLOWS: .
1. City hereby awards a grant (the Grant) to Mediacom in the amount of
twenty-two thousand dollars ($22,000.00).
2. The Grant must be used solely for the purpose(s) described in
Mediacom's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. Mediacom shall name City as a Loss Payee under Mediacom's
property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital Grant
fund.
5. All equipment and facilities purchased with the Grant shall be used solely
for non-commercial purposes.
6. All programming produced by Mediacom shall air on the shared
educational access channel.
7. Failure by Mediacom to abide by the terms and conditions of this
Agreement may result in forfeiture of the equipment and facilities purchased with
the Grant. City shall provide written notice to Mediacom of any such failure and
Mediacom shall have thirty (30) days in which to correct such failure. In the
event Mediacom fails to cure such failure within such thirty (30) day period,
Mediacom shall within ten (10) days thereafter return all equipment and facilities
purchased with the Grant and the balance of any Grant funds remaining to City.
CITY OF DUBUQUE, IOWA
By: b--
Michael C. Van Milligen
City Manager ,,, / , '/
Date: _1..........,__,.(/..._ ·-'~td/1#-----.....,~I
MEDIACOM
Date: ------------
Director, Programming & Operations
5-30-18
Craig Nowack
From: noreply@civicplus.com
Sent: Wednesday,April 25, 2018 1:44 PM
To: Craig Nowack
Subject: Online Form Submittal: PEG Fund Grant Application
The following form was submitted via your website: PEG Fund Grant Application
Organization Name:: City of Dubuque Cable TV Division
Address:: 1300 Main Street
City:: Dubuque
State:: IA
Zip Code:: 52001
Organization Contact:: Craig Nowack
Email Address:: cnowack@cityofdubuque.org
Telephone Number:: 563.690.6288
Fax Number::
Total Amount Requested:: $20,500.00
1
Provide a general description of what you are requesting and why::The purpose of this request is to make some
improvements to the production facilities at the Historic Federal Building with which we broadcast City Council meetings
and other events in the Council Chambers. In 18 months of using these facilities, we have identified some ways to
improve the setup that will allow us to better produce the telecasts. This includes adding an additional router output to
enable us to play a video source with audio without having to feed it to the projector. We are adding an audio processor
to give us additional functionality, and consolidating on one Crestron touchpanel screen the most frequently used items
to be able to control whaYs happening more quickly.
The second part of this upgrade is replacing our four total Blackmagic Hypderdeck recorders (three at the Federal
Building, one at the Annex) with AJA recorders. The Blackmagic recorders have not worked well. We've already
replaced a couple of them, some won't play back recordings just made, and one only plays back one channel of audio.
We are also purchasing eight drives which will hold the recordings and three AJA docking stations for transferring the
files to our computers (one at the Federal Building and two at the Annex).
We plan to install the AJA decks ourselves and have rounded the request up to$20,500 to cover shipping charges and
any incidental things we might need for the installation.
Describe how the community will benefit from your request:: City Council meetings will be better produced and more
reliably recorded.
Item #1:: Crestron programming/audio processor& output
Price:: 8607.16
Item #2:: AJA Ki-Pro Rack recorders (4 x 1615.95)
Price:: 6463.80
Item #3:: AJA KI-SSD512USB Drives (2 x 1048.95)
Price:: 2097.90
2
Item #4:: AJA KI-SSD256USB Drives (2 x 576.85)
Price:: 1153.70
Item #5:: AJA KI-STORSOOUSB Drives (2 x 319.55)
Price:: 639.10
Item #6:: AJA K-STOR-DOCK (3 x 238.95)
Price:: 716.85
Item #7::
Price::
Item #8::
Price::
Item #9::
Price::
Item #10::
3
Price::
Additional Items/Comments::Thank you.
Please attach all applicable quotations:: No file was uploaded
Add itiona I Information:
Form submitted on:4/25/2018 1:43:30 PM
Submitted from IP Address: 64.33.158.242
Referrer Page: http://www.cityofdubuque.org/319/PEG-Fund-Grants
Form Address: http://www.cityofdubuque.org/Forms.aspx?FID=46
Click
https://www.mailcontrol.com/sr/F1p13AWsIHPGX2PQPOmvUoZ6CX!kCKjTIgLdBwL+DByoE+zrdffLd FDLb R7 HSvL407U!B+4
hwt3DexT6npRA1w== to report this email as spam.
4