Phase 3/HMA Pavement Milling and Resurfacing Project US52 White/11th Streets Copyrighted
May 7, 2018
City of Dubuque Items to be set for Public Hearing # 4.
ITEM TITLE: Phase 3 — HMA Pavement Milling and Resurfacing Project
US52 /White Street(9th to 11 th Streets)and 11 th Street
(White to Elm Streets) Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the HMA Pavement Milling and Resurfacing
Project on US52 /White Street from 9th to 11 th Streets and
on 11 th Street from White to Elm Streets, and further
recommends that a public hearing be set for May 21, 2018.
RESOLUTION PreliminaryApproval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 21, 2018
ATTACHMENTS:
Description Type
HMA Pavement Milling and Resurfacing on US52 White City Manager Memo
Street-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Phase 3 — HMA Pavement Milling and Resurfacing Project
US52 White Street (9�h to 11�h) and 11�h Street (White to Elm)
lowa DOT Project No. NHSN-052-2 (141)-2R-31
CIP 2502274, 7101335, 7202274, 7401405
DATE: May 2, 2018
Assistant City Engineer Bob Schiesl recommends initiation of the public bidding
procedure for the HMA Pavement Milling and Resurfacing Project on US52 White Street
from 9�h to 11�h Street and on 11�h Street from White to Elm Street, and further
recommends that a public hearing be set for May 21 , 2018.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CTTY OF Dubuque
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7A13 2017
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Phase 3 - HMA Pavement Milling and Resurfacing Project
US52 White Street (9�h to 11�h) and 11�h Street (White to Elm)
lowa DOT Project No. NHSN-052-2 (141)--2R-31
CIP 2502274, 7101335, 7202274, 7401405
DATE: May 1, 2018
INTRODUCTION
The enclosed resolutions authorize the initiation of the public bidding procedure for the
HMA Pavement Milling and Resurfacing Project on US52 White Street from 9th to 11th
Street and on 11th Street from White to Elm Street.
BACKGROUND
The HMA Milling and Resurfacing Project on US52 White Street and 11th Street is the 3rd
phase of a 4-phase project that is a joint partnership between the City and the lowa
Department of Transportation (lowa DOT). The scope of the multi-year joint pavement
rehabilitation project includes the following:
• Phase 1 - Central Ave (21 st to 32nd) Pavement Rehab Project (completed in 2011)
• Phase 2 -White Street (11th to 21st) Pavement Rehab Project (completed in 2014)
• Phase 3 -White (9th to 11th), 11th (White to Elm) Pavement Rehab (construction in 2018)
• Phase 4 - Central Ave (9th to 21st) Pavement Rehab Project (construction in 2019)
DISCUSSION
The Phase 3 - HMA Milling and Resurfacing Project on US52 White Street and 11th Street
will provide for the following improvements:
• Pavement milling on White Street, from 9�h to 11th Street and 11�h Street from White
Street to Elm Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub-base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer improvements.
• Water main replacement.
• Installation of ADA pedestrian access curb ramps (4 total).
Through the cooperative agreement, the lowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet in
each direction from roadway centerline) and 50°k of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White Street).
The City will be responsible for the costs associated with pavement rehabilitation of the
parking lanes and the costs for curb and sidewalk replacement, underground utility work,
50°k of the costs associated with the pedestrian access curb ramps at all the intersection
quadrants on U.S. 52 (White Street) and landscape restoration. All other associated costs,
such as engineering design, contract administration, construction engineering and
inspection will be funded solely with City funding.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process May 7, 2018
Publish Notice to Bidders, Advertise for Bids May 11 , 2018
Publish Public Hearing Notice on Plans &Specifications May 11 , 2018
Public Hearing on Plans & Specifications May 21 , 2018
Receipt of Bid Proposals (Bid-Letting) May 24, 2018
Award Construction Contract (Subject to DOT Concurrence) June 4, 2018
Project Completion Date November 16, 2018
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize the
City Clerk to advertise for proposals.
BUDGETIMPACT
The estimate of probable cost for Phase 3 - HMA Milling and Resurfacing Project on US52
White Street and 11 th Street is as follows:
Description Estimate
Construction Contract $ 508,000.00
Contingency 50,800.000
Contract Admin / Construction Engineering 83,820.00
Total Project Cost $ 642.620.00
The project funding summary is as follows:
CIP Fundinq Source Amount
2502274 lowa DOT Funding $ 163,000.00
2502274 Hwy 52 - White Street / 11th Street Pavement Rehab 332,620.00
7202274 Storm Sewer/ Intake Improvement 89,000.00
7101335 Sanitary Manhole Replacement 5,000.00
7401405 Water Main Replacement 53,000.00
Total Project Funding $ 642.620.00
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish May 21 , 2018 as the date of the public hearing; and
hereby authorized the City Clerk to advertise for bid proposals for the Phase 3 - HMA
Pavement Milling and Resurfacing Project on US52 White Street from 9th to 11th Street
and on 11 th Street from White to Elm Street through adoption of the attached resolutions.
Prepared by: Greg Doeden, Civil Engineer
cc: Jenny Larson, Alexis Steger, Budget Department
Deron Muehring, Civil Engineer
Denise Ihrig, Brant Schueller, Water Department
Ken Yanna, lowa DOT
F:\PROJECTS\HWY 52-White 9th-11th and 11th White-Elm\Council &Staff Documents\Initiate
RESOLUTION NO. 133-18
PHASE 3 - HMA PAVEMENT MILLING AND RESURFACING PROJECT US52
WHITE STREET FROM 9TH TO 11TH STREET AND 11TH STREET FROM WHITE
TO ELM STREET
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Phase
3 - HMA Pavement Milling and Resurfacing Project on US52 White Street from 9th to
11th Street and on 11th Street from White to Elm Street in the estimated amount
$642,620.00, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 21st day of May 2018, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the
City Clerk be and is hereby directed to cause the attached notice of the time and place
of such hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Phase 3 - HMA Pavement Milling and Resurfacing Project on US52 White Street
from 9th to 11th Street and on 11th Street from White to Elm Street is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the Notice to Bidders to be published on
the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not Tess than thirteen but not more than
forty-five days before the date for filing bids before 2:00 p.m. on the 24th day of May
2018. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:00 p.m. on the 4th day of June 2018, in
the Historic Federal Building Council Chambers (second floor), 350 est 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this the 7th day of May 2018.
Attest:
9
Kevin , . irnstahl, CM , City Clerk
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE PHASE 3 - HMA PAVEMENT
MILLING AND RESURFACING PROJECT ON US52 WHITE STREET FROM 9TH TO
11TH STREET AND ON 11TH STREET FROM WHITE TO ELM STREET.
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Phase 3 - HMA Pavement Milling and Resurfacing Project on
US52 White Street from 9th to 11th Street and on 11th Street from White to Elm Street,
in accordance with the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 21 S�
day of May, 2018, in the Historic Federal Building Council Chambers (second floor), 350
West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract
and estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
• Pavement milling on White Street, from 9�h to 11th Street and 11�h Street from
White Street to Elm Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub-base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer improvements.
• Water main replacement.
• Installation of ADA pedestrian access curb ramps (4 total).
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 7th day of May 2018.
Kevin S. Firnstahl, CMC, City Clerk