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17th Street Storm Sewer Improvement Project from Elm to Heeb Streets_Hearing Copyrighted May 7, 2018 City of Dubuque Public Hearings # 3. ITEM TITLE: 17th Street Storm Sewer Improvement Project from Elm Street to Heeb Street SUMMARY: Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and estimated cost for the 17th Street Storm Sewer Improvements Project (Elm to Heeb Streets) and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the 17th Street Storm Sewer Project(Elm to Heeb Streets) SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type 17th Street Storm Sewer-Elm to Heeb-NNM Memo City Manager Memo Staff Memo Staff Memo CIP Supporting Documentation Resolution Resolutions Proof of Publication Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 17�h Street Storm Sewer Improvements Project — Elm to Heeb CIP #2642769, PROJECT #1X0005 DATE: April 30, 2018 City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and estimated cost of$5,726,512 for the Storm Sewer Project — Elm to Heeb. The total 17�h Street Storm Improvement Project is budgeted for $11 ,280,980 with 84°k of the funds coming from federal and state grants. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque � L�UB E �� ► 1 Masterpiece on the Mississippi 2°°''Z°'Z 20t3•20t7 TO: Michael C. Van Milligen, City Manag FROM: Gus Psihoyos, City Engineer ._ � DATE: April 27, 2018 RE: 17t" Street Storm Sewer Improvements Project - Elm to Heeb CIP# 2642769, PROJECT# 1X0005 INTRODUCTION The attached resolution is in reference to the public hearing for the 17tn Street Storm Sewer Improvements Project - Elm to Heeb. BACKGROUND In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 milEion for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The infrastructure improvements are as follows: 1 . Bee Branch Railroad Culve�t Infrastructure Improvements involving the installation of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue; 2. 22nd StreetlKaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kau�n�ann & Kane intersection. The �vork includes inl�ts and local sewer connections to the storm sewer and the complete reconstruction of the street and other under�rouncl ukilities along the street rigl�t-of-�A�ay corridor. 3. 17t`' StreetOW. Locust Street Storm Sevver Irnprovements involving the installation of a 96-inch cliameter pipe from the Lower Bee Branch Creek through the Canadian P��cific Railv�ray tracics tc� 17t�� Skreet then to the ��>est along 17tfi Street �r�d fina49y 4vest alon� V'/. Locu�t Street to��vards Angella St. The work inclucles in9�ts �ncf loc�l sevver connectior�s to the st�rm sea+ier and the compleke reronstruction of the strr,et ancl other underc��olen�i utilities along th� street right- of-�,��ay corridor. In October of 2016, the City Council passed Resolution 362-16 authorizing the execution of the funding contract with the lowa Economic Development Authority (IEDA) for the City's receipt of$23,309,600.00 in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. DISCUSSION The 17th Street Storm Sewer Improvements Project is one part of the multi-phase Bee Branch Watershed Flood Mitigation Project. It involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) from the Bee Branch Creek along 17t" Street through Elm Street to W. Locust Street and then up W. Locust Street towards Rosedale Avenue as funding allows. This work will require the refocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. The 17th Street Storm Sewer Improvements Project will be constructed under multiple contracts. The first, completed in the fall of 2017, involved the construction of improvements on 17t" Street from the RR tracks through Elm Street. The 17t" Street Storm Sewer Improvements Project - Elm to Heeb ("the Project") limits will start from where the first contract left off just west of Elm Street. From there it will extend to Heeb Street, just west of Central Avenue. See attached public outreach letter. The Project involves the construction of approximately 1102 linear feet of 10-foot by 5- foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. The project will have internal traffic control stages to minimize the inconvenience to citizens driving through the corridor. For example, if the 17t" street and Washington Street intersection and the 17t" street and Jackson Street intersection are both closed, the White Street and Elm Street will remain open to traffic across 17t" Street. Subsequent contracts are under development that include improvements along 17tn street from Heeb Street to W. Lacust Street and along W. Locust Street from 17t" Street towards Rosedale Avenue. These additional phases of construction will occur in 2019 and 2020. PUBLIC ENGAGEMENT The Engineering staff held a public information meeting for this project on October 24rn 2017 at the Multicultural Family Center. Several letters were sent to property owners and residents in the affected properties on the project before the public meeting. Engineering staff also held "office hours" so questions could be asked individually by 2 property owners if needed. A project website is located at: http:llwww,Git_ygfdu�u�ue.orql1$�4117_t_h-St-W-Locus�-S#-Prgj�ct. This is on the Bee Branch Flood Mitigation area of the City's website. There will be a need to acquire temporary construction easements for some properties. These easements will be acquired prior to construction. Property rights letters and related temporary easement documentation have been mailed out to property owners. The City will follow the procedures outlined with the lowa DOT in acquiring temporary construction easements. PROJECT SCHEDULE The schedule for Phase II has been developed in coordination with the owners of the properties immediately north and south of 17th Street from Elm Street to Heeb Street. The schedule for the Project is as follows: Initiate Public Bidding Process April 16, 2018 Publish Notice to Bidders, Advertise for Bids April 20, 2018 Publish Public Hearing Notice on Plans & Specs April 27, 2018 Public Hearing on Plans & Specifications May 7, 2018 Receipt of Bids (Bid Letting) May 10, 2018 Award Construction Contract May 21, 2018 Final Project Completion June 15, 2019 Subsequent phases will follow in 2019. As noted, all of the improvements for all phases must be complete by June 30, 2021. F�ECOIViMENa�4TI�N I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the 17t" Street Storm Sewer Improvements Project - Elm to Heeb through the adoption of the enclosed resolution. BUDGET IMPACT The �relimin�ry estimate of probable costs f�r the 17th Street Storm Sewer Improvements Project- Elm to Heeb is as follows: Construction $ 4,727,512.00 Contingency 255,000.00 Engineering 744,000.00 Total Project Cost 5.726.512.00 The funding summary is as follows: CIP & PROJECT Fund Description Fund Amount � 264-2769 17tn Street Storm Sewer Improvements $5,726,512.00 1X0005 (HUD) 3 The improvements will be funded using the $23.1 million in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and the estimated cost for the 17t" Street Storm Sewer Project - Elm to Heeb through the adoption of the attached resolution. cc: Crenna Brumwell, City Attorney Jenny Larson, Budget Director Alexis Steger, Senior Budget Analyst John Tharp, Grant Administrator Steve Sampson Brown, Project Manager Deron Muehring, Civil Engineer 4 C� �.',� �_cc��' l,� �� i �� DEPARTMENT: STATE PROGRAM: PROJECT TITLE: YEAR FIRST FY 2018' 55- Engineering/ 8C- Business Type 17th Street Storm Improvements (Phase 12 SUBMITTED: TOTAL Stormwater of Bee Branch Watershed Flood Mitigation -- ' PROJECT Project) ACTIVITY NO:; 26��; COST 340-2769 720-2769 $ 11,280,980 2017 2018 EXPENSE BUDGET PROJECT BUDGET 2019 2020 2021 2022 2023 2024 A. EXPENDITURE ITEMS Design & Engineering $ 262,500 $ 472,500 $ 340,000 $ — $ — $ — Engineering Services $ 87,500 $ 156,500 $ 121,000 $ — $ — $ — Construction $ 1,900,000 $ 4,620,980 $ 3,320,000 $ — $ — $ — $ — $ — TOTAL $ 2,250,000 $ 5,249,980 $ 3,781,000 $ — $ — $ — B. PROJECT FINANCING Federal Grant $ 2,250,000 $ 350,000 $ — $ — $ — $ — Stormwater Construction Fund $ — $ 657,395 $ 769,218 $ — $ — $ — State Fiood Mitigation $ — $ 4,242,585 $ 3,011,782 $ — $ — $ — $ — $ — TOTAL $ 2,250,000 $ 5,249,980 $ 3,781,000 $ — $ — $ — PROJECT DESCRIPTION/JUSTIFICATION This project provides for the construction of a large diameter storm sewer along 17th Street from the Bee Branch Creek to W. Locust Street. Due to the size of the storm sewer to be installed, the project requires the compiete reconstruction of the street, traffic control, and public utilities along the entire stretch.The Drainage Basin Master Plan identified multiple locations between W. Locust Street and the Bee Branch Creek Restoration where the existing storm sewer capacity is not adequate to carry even the 10-year rainstorm.A problem area was identified at the base of Locust Street and 17th Street where the grade flattens along the street causing flooding in the area. In addition, stormwater will flow rapidly down 17th Street much like a running river. The expansion of the capacity of storm sewer inlets and pipes would significantly reduce flooding of streets and adjacent properties within the Locust Street Drainage Subarea. RELATIONSHIP TO OTHER PROJECTS This project is Phase 12 of the Bee Branch Watershed Flood Mitigation Project. The Bee Branch Watershed Flood Mitigation Project phases are as follows: Phase 1 -Carter Road Detention Basin; Phase 2-W.32nd Street Detention Basin; Phase 3 - Historic Millwork District; Phase 4 - Lower Bee Branch Creek Restoration; Phase 5- Bee Branch Flood Mitigation Gate Replacement Project; Phase 6- Impervious Surface Reduction (Pervious Pavement Systems); Phase 7- Upper Bee Branch Creek Restoration; Phase 8-22nd St/Kaufmann Ave Storm Sewer Improvements; Phase 9- Flood Maintenance Facility; Phase 10- North End Storm RESOLUTION NO. 138-18 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 17th STREET STORM SEWER PROJECT (ELM TO HEEB) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the 17th Street Storm Sewer Project (Elm to Heeb), in the estimated amount $5,726,512.00, are hereby approved. Passed, adopted and approved this 7th day of May 2018. Attest: Key) S. Firnstahi , CMC, City Clerk D�✓ Roy D. Buol, Mayor � STATE OF IOWA {SS: u � DUBUQUE COUNTY ;� CERTIFICATION OF PUBLICATION 'il ti I! ,, �, ,� I, Suzanne Pilce, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher '�� of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County ; of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper 4� on the following dates: Apri120, 2018, and for which the charge is $30.29. � i � 'i; !i —. ._�G� — �a 1 � 5 � � ,�� Subscribed to before me,a Notary Public in and for Dubu ue County, Iowa, this 1.+� day of ,,�, � __, 20 �� . i � � '�' �� Notary Public in and for Dubuque County, Iowa. I�i i _ � The scope of the � CITY OF DUBUQUE, � '- IOWA , Project is as follows: ; I � , 17th Street Sto[m OFFICIAL NOTICE i NOTICE OF PUBLIC Sewer Improvemenfs I � i Project-Elm to Hee6 � HEARIN4 ON PLANS, � �CIP#2642769 � �� SPECIFICATIO�IS, PROJECT#1X0005 = , � FORM OF CONTRACT, The proje'ct consists 589-4120 or TDD at i i� AND ESTIMATED i (563) 690-6678 at least COST FOR THE 17�'H of the construction of 48 hours rior to the I +; � 1 STREET 5TORM S�W- approximatei� 1102 meeti'n p` " � �+�+ ��``��`� ��` ��y�^R�k��` � linear feet of 10,foot b g• ' w �, �� PROJECTROV L�TTOS li 5-foot concrete box� theUCity Councilr given I '� �i�nu� �``et��'}sx �'� r �.� � ��.t6"�d`,� ou� k� r s"� ` HEEB " ' , cuivert (either cast-in li on the 16th da of� ��,�;��" � ; . � c>`. ' place or precast) �Nith Y i �.�v�r�* � 911,f�,_.' Y'��>�i�"�� `'`�� NOTICE IS HEREBY cast in place connec-' APri1,2018. a _�q�o�� _,_9„a_.,�-..-..•.�- GIVEN: The City Coun- � tions on both the west Kevin S.Firnstahl, � cil of the City of � � CMC,City Clerk � and east ends�of the� lt4/20 Dubuque, lowa will ii p�oject. The projecti' I hold a public hearing � also includes local i � on the proposed plans, storm ' sewer and°I specifications, form of �intakes,roadwayrecon- � contract, and esti- struction 'with HMA mated cost for the 17th i I Street Storm Sewer pavement, PCC drive- y � way, sidewalk, and'' q Improvements PrOject, curb ramp reconstruc-�� j �rov s orns nof Cha'ter tion, PCC wali, raifing,� �, p p�� and step constructian,'', 26, Code of lowa at Water main, replace-' 6:00 p.m."on the'7th i ment, sanitary sewer l day of May,2018,in'the i re lacement, tem o- Historic Federal Build- p p ing Council Cham6ers rary, storm water i management,dewater-`' � (second floor), 350 ing, mobilization, elec-! 'j West 6th Street, � trical conduits, fiber l & Dubuque, ;lowa. Said vaults, street lights, �J proposed plans, speci- traffic signal replace- i� fications,form.of con- r tract, anil estimated ment miscellaneou5 cost are now on file in restoratwn erosion � the office'of the City controlr' �nd�„�raffi�w� � Clerk;,50 W.13th St:At I ` qny visual or hearing=' said hearing any impairedpersonsneed- interesfed person m.ay ing special assistance'! appear.and file ob�eo- or persons with special ' tions thereto. accessibility , needs � q should contactthe Cityi Clerks office at (5fi3)i __ ��