SW Arterial / English Mill Road Reconstruction Project Acceptance Copyrighted
May 7, 2018
City of Dubuque Action Items # 3.
ITEM TITLE: SW Arterial / English Mill Road Reconstruction Project
Acceptance
SUMMARY: City Manager recommending acceptance of the public
improvement construction contract for the Southwest
Arterial — English Mill Road Reconstruction— Grading,
Bridge & Paving Project as completed by Taylor
Construction, Inc.
RESOLUTION Accepting the Southwest Arterial - English
Mill Road Reconstruction, Grading, Bridge & Paving
Project, lowa DOT Project No. HDP-2100 (657)--7131 and
authorizing the payment of the contract amount to the
contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
English Mill Road Reconstruction-NNM Memo City Manager Memo
Staff Memo Staff Memo
Engineer's Certificate- E�cuted Supporting Documentation
Resolution Resolutions
THE CITY OF Dubuque
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7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction — Grading, Bridge & Paving Project
lowa DOT Project No. HDP-2100 (657)-71-31
DATE: May 1 , 2018
Assistant City Engineer Bob Schiesl is recommending acceptance of the public
improvement construction contract for the Southwest Arterial — English Mill Road
Reconstruction — Grading, Bridge & Paving Project, as completed by Taylor
Construction, Inc., in the final contract amount of$3,537,299.50, which is a $1 ,235.21
increase from the original contract amount. This project included $3,020,016.37 of
federal funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CTTY OF Dubuque
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7A13 2017
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction - Grading, Bridge & Paving Project
lowa DOT Project No. HDP-2100 (657)--71-31
DATE: May 1 , 2018
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Southwest Arterial - English Mill Road Reconstruction -
Grading, Bridge & Paving Project, lowa DOT Project No. HDP-2100 (657)--71-31.
BACKGROUND
Following the execution of the Memorandum of Understanding (MOU) between the City
and the State, the City is continuing as the lead agency for the development and
advancement of the Southwest Arterial project; including the completion of the final
engineering design phase, right-of-way property acquisition, utility relocations, and
archaeological and cultural resource phase III mitigation work.
Additionally, per the conditions outlined in the MOU, the City is responsible for completing
several side road construction projects which include the North Cascade Road
reconstruction (completed), the English Mill Road reconstruction (completed), and the
Military Road reconstruction which is currently underway.
The first phase of construction, the North Cascade Road project was completed in
November of 2013. The project provided for the reconstruction (grading, paving & bridge)
and realignment of North Cascade Road which will allow the Southwest Arterial to travel
under the new North Cascade Road Bridge. Final project cost was approximately $3.7
Million.
The completion of the English Mill Road reconstruction project was the second side-road
reconstruction project administered by the City as part of the Southwest Arterial project.
The project provided for the reconstruction (grading, bridge and paving) and realignment of
English Mill Road. Since English Mill Road will travel over the future Southwest Arterial,
the project also included the construction of a new bridge on English Mill which was
opened to traffic in December 2016. Final grading and landscaping was completed in July
2017 with final project close out punch list items completed in November 2017.
The Military Road project currently under construction is the third and final side-road
reconstruction project administered by the City as part of the Southwest Arterial project.
Construct began in April 2017 and will provide for the reconstruction (grading, bridge and
paving) of Military Road. The Military Road project is anticipated to be completed in July
2018 at a current cost projection of approximately $5.2 Million.
DISCUSSION
The Southwest Arterial - English Mill Road Reconstruction Project was completed by
Taylor Construction, Inc. of New Vienna, lowa, in the final contract amount of
$3,537,299.50, which is a $1 ,235.21 increase from the original contract amount of
3,536,064.29.
RECOMMENDATION
I recommend that the City Council accept the public improvement project and authorize
final payment of the final contract amount of $3,537,299.50 to Taylor Construction, Inc. of
New Vienna, lowa for the Southwest Arterial - English Mill Road Reconstruction - Grading,
Bridge & Paving Project, lowa DOT Project No. HDP-2100 (657)--71-31 .
BUDGETIMPACT
The summary of project costs for the English Mill Road Reconstruction Project is as
follows:
Description Estimate Award Final
Construction Contract $ 4,113,500.00 $ 3,536,064.29 $ 3,537,299.50
Contingency 411,350.00 353,606.00 0.00
Contract Admin / Construction Engineering 300,000.00 300,000.00 253,395.97
Total Project Cost S 4.824.850.00 $ 4.189.670.29 $ 3.790.695.47
The project funding summary is as follows:
CIP Fundinq Source Amount
3001287 Federal SAFETEA-LU Funding (80°k) $ 3,020,016.37
3001287 City - Local Funding (20°k) 393,177.05
3001287 County - Local Funding (20°k) 377,502.05
Total Project Funding $ 3.790.695.47
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
public improvement project and to authorize the final payment for the final contract amount
of $3,537,299.50 to Taylor Construction, Inc. of New Vienna, lowa for the Southwest
Arterial - English Mill Road Reconstruction - Grading, Bridge & Paving Project, lowa DOT
Project No. HDP-2100 (657)--71-31 .
cc: Jenny Larson, Budget Director
Kent Ellis, lowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAUENGLISH MILL ROAD RECONSTRUCTION (657)\Council&Staff DocumentsWcceptance
RESOLUTION NO. 141-18
ACCEPTING THE SOUTHWEST ARTERIAL - ENGLISH MILL ROAD
RECONSTRUCTION, GRADING, BRIDGE & PAVING PROJECT, IOWA DOT
PROJECT NO. HDP -2100 (657)--71-31 AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Southwest Arterial - English Mill Road Reconstruction, Grading, Bridge
& Paving Project Iowa DOT Project No. HDP -2100 (657)--71-31 (the Project) has been
completed and the City Engineer has examined the work and filed a certificate stating
that the Project has been completed according to the terms of the Public Improvement
Contract and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Southwest Arterial Capital Improvement appropriation for the contract amount of
$3,537,299.50 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 7th day of May 2018.
Attest:
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Kgn S. Firnstahl, GUMC, City Clerk
Roy D. Buol, Mayor
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CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SOUTHWEST �
ARTERIAL PROJECT ENGLISH MILL ROAD RECONSTRUCTION - GRADING, �i
BRIDGE & PAVING PROJECT IOWA DOT PROJECT NO. HDP-2100 (657)--71-31 '�
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The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that �
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he has inspected the Southwest Arterial Project English Mill Road Reconstruction - '
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Grading, Bridge & Paving Project lowa DOT Project No. HDP-2100 (657)--71-31, and ,i
that the Project has been performed in compliance with the terms of the Public !�;
Improvement Contract and that the total cost of the completed work is $3,790,695.47. I,�
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Dated this y� day of �'d`� 2018. ''!,
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Gus Psihoyos, City Engineer '!
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Filed in the office of the City Clerk on th day of 2018. '!
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evin S. �irnstahl, City Clerk ''
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