Multicultural Family Center Agreement 2018 Copyrighted
May 21 , 2018
City of Dubuque Consent Items # 12.
ITEM TITLE: Multicultural FamilyCenterAgreement
SUMMARY: City Manager recommending acceptance of a five-year
Agreement between the City of Dubuque and the
Multicultural Family Center.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
MFC Agreement with the City-NNM Memo City Manager Memo
NNM MFC Agreement 5-18 Staff Memo
Agreement Between City and MFC Supporting Documentation
THE CITY OF Dubuque
�
AIFA�erlwGh
UB E '�� III►
Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Agreement Between the City of Dubuque and Multicultural Family Center
DATE: May 16, 2018
Leisure Services Manager Marie Ware recommends City Council acceptance of a five-
year Agreement between the City of Dubuque and the Multicultural Family Center. The
current Agreement with the Multicultural Family Center expires on June 30, 2018.
One important point in the agreement is "...City and Agency agree that the primary
purpose of the Facility is to provide resources sufficient for Agency to accomplish its
goals, and that the facility's uses should be consistent with Agency's mission..."
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� �� ���
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Marlene Woller, Chairperson of Multicultural Family Center Board of Directors
THE CTTY OF Dubuque
�"
ui���eNe�ary
DUB E '�I}I��'
Masterpiece on the Mississippi �°' Z°'Z
2013 2017
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Agreement Between the City of Dubuque and Multicultural Family Center
DATE: May 16, 2018
INTRODUCTION
The purpose of this memo is to recommend acceptance of the Agreement Between the
City of Dubuque and the Multicultural Family Center (MFC), a 501 (c)3.
BACKGROUND
The Multicultural Family Center opened at its current location in 2009. At that time a
non-profit 501 (c)3 was started called Multicultural Family Center. A Board was
recruited, Articles of Incorporation were developed and approved and a 501 (c)3 status
was granted. The staff was hired as city employees and most AmeriCorps members
were a part of the City AmeriCorps programs at that time. Staff and operation were and
are supervised by the Leisure Services Manager. The Board established policies and
procedures for the Center as well as implemented a variety of fundraising strategies.
The Board's focus was and is on programming and fundraising and the city's focus is on
staff, operations and infrastructure. The city performed and continues to manage the
day-do-day operations. The relationship ahs continued to mature since 2009.
A formal three-year agreement was adopted in 2014. In 2015 an amendment to that
agreement was established with a commitment by the MFC to pay $33,000 a year for
three years to take the Assistant Director from 29 hours per week to full time. The MFC
committed to this because of the growing number of programs and success of the
Center and understood at that time the city was not financially able to support this
personnel change. In the FY 19 budget the City Council approved taking over the full-
time commitment for the Assistant Director.
DISCUSSION
The current agreement expires on June 30, 2018. The MFC appointed a subcommittee
of the Board to work with Leisure Services Manager Marie Ware, MFC Director Farris
Muhammad and Recreation Division Manager Dan Kroger on a new agreement. The
work on the agreement began with everyone outlining concerns, issues, questions and
thoughts for the new agreement. Through a series of ineetings and discussions about
the future, the agreement you see before you was developed.
I wish to thank MFC representatives Marlene Woller, Doug Stillings, John Stewart,
Abhay Rawal, Kelly Larson and Doug Henry for their dedication on this subcommittee.
The work on the agreement was completed over five meetings held since February. I
also wish to thank the MFC Board as they are a dedicated group of people doing equity
and inclusion work throughout the year.
One only has to look at their agenda from last evening to understand the impact they
are making on this community. Upcoming and recent events include Little Luxuries
Mothers Day Brunch, Girl Talk — Marshallese Girls Group with Crescent Community
Health Center, Racism Panel at Hempstead, Diversity Run at Hempstead, Marshall
Island Constitution Day, YEEP (Youth Education Empowerment Program), Culture
Cafe, LGBTQ+ Pride Picnic, Youth Hip Hop Camp, Juneteenth, Spanish Language
Camps, Kids in the Kitchen, Sisters United, Teen Night, Turnt Kids, I Read, and more.
Some of these events are their own and others are partnerships with community groups
that are supported by the Board and/or MFC staff.
The Agreement was reviewed by Barry Lindahl, Sr. Counsel. The MFC Board reviewed
and approved the attached agreement last evening at their Board meeting. It is now
being presented for City Council consideration.
ACTION REQUESTED
I wholeheartedly and respectfully recommend acceptance of the Agreement Between
the City of Dubuque and the Multicultural Family Center.
Attachment: Agreement
cc: Marlene Woller, President MFC
Farris Muhammad, Director of the Multicultural Family Center
Barry Lindahl, Sr. Counsel
Dan Kroger, Recreation Division Manager
2
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
MULTICULTURAL FAMILY CENTER
THIS AGREEMENT, dated for reference purposes the�Tday of
2018, is made and entered into by and between the City of Du uque, Iowa (Cit and the
Multicultural Family Center (Agency) organized under 26 U.S.C. § 501(c)(3) and Iowa
Code Chapter 504.
WHEREAS, City is a governmental body and Agency is a nonprofit entity; and
WHEREAS, City and Agency wish to cooperate to help meet City's social/cultural
vibrancy goal by providing a place for programs and events where all feel welcome and
all can meet, learn, and build relationships; and
WHEREAS, Agency has a mission to empower families and community members
of the City of Dubuque to reach their potential and build unity out of diversity; and
WHEREAS, City and Agency wish to ensure successful operation of Agency's
facilities currently consisting of the Ruby Sutton Building at 1157 Central Ave. and 1101
Central Ave., Dubuque, Iowa, (the Facility) to provide a safe, clean, and successful
learning environment; and
WHEREAS, City and Agency agree that the primary purpose of the Facility is to
provide resources sufficient for Agency to accomplish its goals, and that the Facility's uses
should be consistent with Agency's Mission; and
WHEREAS, City and Agency agree to respect the role of each other and to
conduct joint planning efforts for the betterment of both City and Agency; and
WHEREAS, City wishes to build upon the success of Agency programs; and
WHEREAS, City has deemed it to be in the public interest to provide personnel
(currently a full-time director, full-time assistant director, and part-time site supervisors),
the Facility, property maintenance and support services; and
WHEREAS, private contributors have contributed funds and other resources for
the support of Agency, its mission, and its programs; and
WHEREAS, the Guide to the City of Dubuque Goals and Outcomes, attached
hereto as Appendix A, outlines City Council Vision, Mission, Goals, and Priorities.
NOW THEREFORE, the parties hereto agree as follows:
051118ba1
SECTION 1. AGENCY RESPONSIBILITIES. Agency will:
A. Develop specific goals and measurable benchmarks every three to five
years related to programming.
B. Develop policies related to programming.
C. Solicit and generate funding to support programming and programming
costs. Agency understands role of City personnel in raising funds will be limited to
pursuing grants, foundations and other sources, research and writing, supporting
the organizational efforts of Agency's Board in fundraising efforts, and being
available to answer donor or potential donor questions related to Facility
programming and results.
D. Collaborate with City staff and community members to design, implement
and evaluate programming in the following areas:
1. Cultural events and programs to celebrate diversity and encourage
cross-cultural interaction and understanding in the City of Dubuque.
2. Educational and service -orientated multicultural programs with an
emphasis on students and families.
E. Provide to adult educational resources and community building
opportunities.
F. Lead and take minutes for all Agency Board and Committee meetings. At
the end of an Agency Board meeting, the Agency Director may be asked to leave
to provide an opportunity for the Agency Board to provide the City Manager's
designee with input on a wide variety of topics. Any Agency Board Member at any
time may contact the City Manager or City Manager's designee about any issue.
G. Abide by City of Dubuque policies governing the use of its facilities,
including policies relating to health and welfare, which are designed for the benefit
of City and all facility users. The City Manager's designee will provide copies of
all applicable policies to the Agency Director and Agency prior to the
commencement of this Agreement and will also provide any new or modified
policies to the Agency Director and Agency during the term of this Agreement.
H. Work with community initiatives, such as Inclusive Dubuque, to achieve
goals outlined in this Agreement.
I. Provide input on job descriptions and assist in the recruitment and selection
process described in Section 2.1 (C) and (D).
J. Additional duties as agreed upon by the parties.
2
SECTION 2. CITY RESPONSIBILITIES. The City Council designates the City
Manager to act as its representative with respect to the work to be performed under this
Agreement, and the City Manager has authority to transmit instructions, discipline, hire
and fire employees, determine job descriptions, receive information, interpret and define
City's policies, and provide. decisions in a timely manner as needed to achieve the work
covered by this Agreement until Agency has been advised in writing by the City Council
that such authority has been revoked.
2.1 City will:
A. Provide program and office space at 1101 and 1157 Central Avenue,
Dubuque, IA 52001, as follows:
1. Fund, design and construct the Facility renovation.
2. The City Council has set aside $1,564,000 for the total renovation
of 1101 Central Avenue and partial renovation of 1157 Central Avenue.
The expanded square footage is to accommodate Agency's ever-
expanding programs and City of Dubuque Human Rights Department
offices.
3. Plans for the design and construction of the renovation of 1101 and
1157 Central Avenue and any material change orders must be submitted to
the City's Design Review Committee and the Project Advisory Committee
for review prior to approval by the City Manager. The Project Advisory
Committee comprises three representatives appointed by the Agency Board
President and three city representatives appointed by the City Manager.
The Project Advisory Committee may request or recommend change orders
to the Design Review Committee and/or the City Manager. All change
orders must be approved in writing by the City Manager.
4. City planning, specifications, bidding and construction procedures
will be used throughout the entirety of the renovation project. The design
will be consistent with the conceptual designs developed by 563 Design.
B. Provide a management structure as follows:
1. Leisure Services Department Manager reports to the City Manager.
2. Agency Director reports to the Leisure Services Department
Manager.
3. Other employees report to the Agency Director.
Agency will be notified of any change determined by the City Manager in
3
the City management structure.
The City Manager designates the Leisure Services Department Manager as
the City Manager's designee for purposes of the designated activities under
this Agreement.
C. Appoint a selection and recruitment team to assist in the recruitment and
selection process of the Agency Director through the City Manager approved
process, which at a minimum will include the Leisure Services Department
Manager and Agency's Board President. The City Manager will make additional
appointments to the selection and, recruitment team with the input of the Leisure
Services Department Manager and Agency's Board President. The selection and
recruitment team will consist of some members who are part of the formal interview
process and others who are involved in a less formal meeting with the finalists.
Those who participate in the formal interview will engage in dialogue with the
Leisure Services Department Manager about their recommendation. Those who
participate in ways other than the formal interview will individually rank each final
Director candidate and provide that ranking to the Leisure Services Department
Manager. The Leisure Services Department Manager will then make a
recommendation to the City Manager. The City Manager will make the hiring
decision.
D. Seek input from Agency Board President and the Agency Governance
Committee Chair on the job descriptions, job search, and hiring process for the
Director and Assistant Director as determined and approved by the City Manager.
E. Provide personnel, property maintenance, and support services as outlined
in Section 7 along with supervision of personnel according to City policies and
procedures.
F. Act as a resource for Agency on topics related to Agency's Mission.
G. Receive input of Agency Board members through Executive Sessions
described in Section 1(F).
H. Provide building and City -owned contents insurance.
Provide background checks for all volunteers.
J. Participate in Agency's planning process as described in Section 1.
K. Receive information on staff from Agency's Board with the understanding
by the Board that City is limited in sharing personnel information with the Board.
L. Additional duties as agreed upon by the parties.
4
2.2 City Facility staff will:
A. Supervise the Facility during operating hours.
B. Collaborate with Agency on program development and evaluation services
and implement programs accordingly.
C. Assist with the process of raising funds but will not solicit funds.
D. Research and write grant applications.
E. Further community initiatives in collaboration with both Agency and City.
F. Partner with community organizations to promote the Facility and Agency's
mission.
G. Engage volunteers at the Facility and with its programs.
H. Participate in Agency committees.
1. Assist in marketing Agency programs.
SECTION 3. AGENCY AND CITY RESPONSIBILITIES. As partners to advance equity
and inclusion, City and Agency may participate together in the following professional
development opportunities and supporting activities to implement equity and inclusion
efforts relevant to their work:
3.1. The Inclusive Dubuque peer learning programs.
3.2. Intercultural and equity workshops offered by City, including workshops that focus
on developing an intercultural team with a strategic plan for advancing equity and
inclusion within the agency and through Agency's work.
3.3. Access to City's equity toolkit.
3.4. The creation and distribution of semi-annual status reports that demonstrate the
ways in which Agency's efforts are advancing equity and inclusion.
SECTION 4. SPACE USE AND SCHEDULING PRIORITY.
4.1 City will provide space at the Facility for Agency's purpose and mission to em-
power families and community members of the City of Dubuque to reach their full poten-
tial and build unity out of diversity.
A. Hours of Facility operation will be determined by Agency based on availa-
ble City staffing personnel hours.
5
4.2 City will provide resources for the Facility Center as outlined in Section 7 to assist
in meeting the mission and visions of City:
A. 2032 Dubuque Vision: Dubuque 2032 is a sustainable and resilient city
and an inclusive and equitable community. Dubuque 2032 has preserved the Master-
piece on the Mississippi, has a strong diverse economy and expanding connectivity.
City residents experience healthy living and active lifestyles; have choices of quality, liv-
able neighborhoods; have an abundance of fun things to do; and are engaged in the
community.
B. City of Dubuque Mission: Dubuque city government is progressive and fi-
nancially sound with residents receiving value for their tax dollars and achieving goals
through partnerships. Dubuque city government's mission is to deliver excellent munici-
pal services that support urban living; contribute to an equitable, sustainable city; plan
for the community's future; and facilitate access to critical human services.
4.3 Agency anticipates co -location in the Facility of City of Dubuque Human Rights
Department offices and shared meeting and program space(s).
4.4 Priority during operating hours of the Facility is for mission -driven programs and
activities where the mission of Agency and City meet.
A. Priority is as follows:
1. Provide space necessary for Agency programs and activities and
office space for city staff at the Facility.
2. Provide space necessary for Human Rights Department programs
and activities.
3. If scheduling of priority 1 and 2 are met, provide space for other
City department sponsored programs and activities meeting the vision and
mission of the City.
4. If scheduling of priority 1, 2 and 3 are met, provide space for city
non-profit programs and activities meeting Agency's mission.
5. If scheduling of priority 1, 2, 3 and 4 are met, provide space for city
non-profit programs and activities meeting City's vision and mission.
4.5 A scheduling procedure will be developed in a usage agreement by Agency's
President and the City Manager to allow for updates to scheduling procedures as
needed.
4.6 City shall be responsible for rental of all or portions of 1101 Central Avenue when
not in use under the priorities listed in Section 4.4 and honoring the usage agreement
6
described in Section 4.5. City may charge rental fees and will pay for supervision
needed for such rentals. Rentals may be before, after or during regular agency operat-
ing hours.
SECTION 5. TIME OF PERFORMANCE. The Term of this Agreement is from July 1,
2018 through June 30, 2023.
SECTION 6. RENEWAL. This Agreement will automatically renew on July 1, 2023, for
a five-year term unless either party delivers written notice of non -renewal to the other
party by March 15, 2023.
SECTION 7. TERMINATION OF AGREEMENT. Either party has the right to terminate
this Agreement by delivering written notice to the other party of such termination and
specifying the effective date thereof which may not be Tess than thirty (30) days before
the effective date of such termination.
SECTION 8. CITY CONTRIBUTION. City will provide personnel, property
maintenance, and support services to Agency for Fiscal Year 2019 estimated at Three
Hundred Twenty-four Thousand Eighty-eight dollars ($324,088.00) as follows:
Full -Time Director and Assistant Director
Part -Time Site Supervisors sharing 49 hours per week
AmeriCorps Member match payment
IPERS, Social Security, Health and/or Life Insurance as outlined for employees
above
Workers Compensation
Computer Maintenance (shared between City and Carnegie Stout Public Library)
Brochure Printing
Copy Machine Maintenance
Director Conference Travel
Education and training of MFC staff above
Mileage Reimbursement
Director and Assistant Director Cell Phone and Tablet Service and Replacement
Director Parking
Internet Services
Flower Displays
Volunteer Background Checks
Janitorial Services
Property Insurance
7
Utilities
Property Maintenance
Alarm Testing and Monitoring
Computer replacement
SECTION 9. NON-DISCRIMINATION.
9.1 In carrying out the services under this Agreement, Agency will not discriminate
against any person because of race, creed, color, sex, age, national origin, religion,
sexual orientation, gender identity, or disability.
9.2 Agency agrees and will undertake whatever affirmative measures are necessary
so that no person will be excluded from participation in, be denied the benefits of, nor be
subjected to discrimination under any program or activities funded in whole or in part with
any of the funds made available to Agency under the terms of this Agreement because of
race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity,
disability or other protected class. Agency will take into consideration any ways in which
program design maybe discouraging or limiting participation based on race, color, creed,
religion, sex, national origin, age, sexual orientation, gender identity, or disability and will
take reasonable action to modify programs. accordingly in order to broaden participation.
SECTION 10. ASSIGNABILITY. Agency may not assign any interest in this
Agreement without the prior written permission of City.
SECTION 11. INSURANCE. Agency shall at all times during the performance of this
Agreement maintain insurance as set forth in the attached Insurance Schedule as such
Insurance Schedule may from time to time be revised by City.
CITY OF DUBUQUE, IOWA
By:
Roy®D'. Buol, Mayor
ATTEST:
By:
Ke ;'n S. Firnstahl, City Clerk
MULTICULTURAL FAMILY CENTER
By: k ,Ju.)
Marlene Wolter, Board Chair
F:\Users\tsteckle\Lindahl\Agreements\Multicultural Family Agreement_051118Redline.docx
8
APPENDIX A
GUIDE TO THE CITY OF DUBUQUE GOALS AND OUTCOMES
9
Dubuque
THE CTTY OF . . I, .. ...
DUB E """�� �DUBUQUE
„ ;�
, � � � �' � �, � ,��,� , , v<<
Mnsterpiece on the Mississippi
zoo�•zmz
2013•2017
GUIDE TO THE CITY OF DUBUQUE GOALS AND OUTCOMES
A vision statement is a picture of a desired future, one that is hard but possible to attain. The
following is the vision statement adopted by the City Council at their annual goal setting session.
This vision statement includes key words to define the desired future for the citizens of
Dubuque. Additional detail on these key words are provided in the section following the vision
statement.
Dubuque 2032 Vision Statement
Dubuque 2032 is a sustainable and resilient city and an inclusive and equitable community.
Dubuque 2032 has preserved our Masterpiece on the Mississippi, has a strong diverse
economy and expanding connedivity. Our residents experience healthy living and active
lifestyle;have a choice of quality, livable neighborhoods; and have an abundance of fun things
to do; and are engaged in the community.
Breaking down the Vision Statement— What does it mean?
Dubuque 2032 is a SUSTAINABLE AND RESILIENT CITY�A�and an INCLUSNE AND
EQUITABLE COMMUNITY�.
(A)Sustainable and Resilient means:
• Policies and pradices that support Environmental/Ecological Integrity,
Social/Cultural Vibrancy and Economic Prosperity to create a viable, livable and
equitable community
• Achieved 50%Goal in Greenhouse Gas Reduction through energy conservation
and active use of altemative energy solutions, including use of hydropower,
waste to energy, use of inethane gas and use of solar
• Balance Vision and plans that incorporate twelve sustainability elements
• Resilient city of choice to work, live, and play
• New construction encouraged to be designed with"green"principles and national
certifications
• Resilient housing and neighborhoods
• Giving people information on what they need,what they want,what they need to
do to save resources
1
10
(B)Inclusive and Equitable Gommunity meansc
• Reccrgnized as an indusive and equitable community
+ Variety of strong cultural cammunity events and festivals that are well attended'
by all residents
« Cele�arating our herita�e and respecting our history, raCe, religign,and ethnicity��
+ Community support and engaged`actively for culture,arts and museums
• Diverse employment opportunities
+ Increasingly diverse and welcoming
• Equitable aocess to oommunity assets and human servi�es programs
Dubuque 2032 has preserved our MASTERPIEGE 4N THE MISSISSIPPI �>has a STRONG',
DIVERSE ECONOPAY'�°>and EXPANDING CONNECTIVITY�E>.
(e) Masterpiece on the Mississippi means:
• Downtown and Riverfront—a destination and source of pride for residents and
tourists
• Downtawn and RiverFront—a destination and saurce of pride for residents and
tourists
• Revitalized,vibrant and preserved histaric buildings and neighborhoods,
including Historic Millwark District
• Beautiful gateways,entrances and streetscapes
• Buildings that are architectural statements and in tune with the built and natural
environment
. Natural resource preserved and the environment protected
• Architectural designs that refleet the heritage of the community and create a
sense of place
• Redevelopment of Ghaplain Schmitt isiand following the surrently adopted
Master Plan,including the potential of docking facilities, kayaking opportunities,
amphitheater/indoor facility with a variety of programs and activities, Bcaardwalk
around the Island for walking and biking, restaurants,etc:
+ Redeuelopment af South Port as an exciting community destination following the
currently adapted MasterPlan, inciuding the potential af easy access,condos,
restauYants and��ntertain�entvenues,do�park,do�king facility`{iesj,
oppartunitiesto experience a"working pcart",etc.
• Trail cpnnectivity along the entire Riverfront„iheluding a bridge ouer the flood wall
gate
(D}Strong, Diversified Econamy means:
+ Multiple"ecanomic engines"—manufacturing,medical and healthcare,education;
retail,technology related,financial,professional services, pubfishing,"green°'
industries,etc;
• Retaining and grawing current businesses and industries
• Strategic recruitment of new businesses and industries
. Venture capitaf available and business incubator opportunities
• Workfarce for 21st century jobs inciuding skill development oppartunities far the
underempioyed and unemployed
+ Land available for future industrial and commercial expansion
» Entrepreneurial and job appartunities with competitive"living"wages
•- Appropriate land uses thatr reflect respect for the environment and potentiaf
economic oppartunities
2
11
(E)Expanding Cannectivity means:
• Quality air serviee with choices to major hubs for business andleisure
+ Activeriver partfar moving commodiYes far Yourisrn
• Strategio Sister City relationships supported by the community,businesses and
the City
+ Four-fane links to Intarsfafe andmajor highway systems
• State of the art,affordable and locally regulated telecommunication infrastructure
and services throughoutthe city
• Pukrlic-private investment in fiber network expansion
+ Completion of the four-laning af the Southwest Arteriaf with bike lanes, limfted
access,attractive streetscape including trees, mix of residential and commerciat
development
., Expanded use of roundabouts to facilitate movement within ther community
Our residents EXPERIENCE HEALTHY'LIVING AND ACTIVE LIFES7YLE{F�; have a choice of
QUALITY,LIVABLE NEIGHBORHOODS«};and have an ABUNDANCE OF FUN THINGS TO
Dd t"�;and are ENGAGED IN'THE COMMUNITY c�'
(F) Experience Healthy Living and Active Lifestyle means:
• People making Dubuque a community of choice and their home
. Residents having aecess to opportunities for a healthy life style
. Housing aptians for all stages of life,including green,sustainabie homes
• Quality and accessible health,dental and mental health services in Dubuque
. Aeeess to and availability of actnrities for active,fiealthy leisure time
• Attraetion and retention of young adults
• Development and use:of the Community Health Needs Assessment
ImprovemenY Plan with sommunity partners—Focus Areas
• Residents walking, biking and using public transportation to waek
. Having a culture of heafth in the community
(G)Quality Livable Neighborhoods meart:
. Residents and visitors safe throughout the community
• Strdng sen����of neighborhood��rride Ntitk homeowners,IandJords,an��tenanf$
taking respansibility for appearance antl safety
. Public transportation accessible and efficient
• "Gomplete S#reets"concepts integrated tnto street designlredesign;
neighbarhood developmentlredevelopment,and accommodation of multiple
modes of transportatian
. Quality streets and City infrastructure thaf are well designed;well maintained
and ADA accessible
• Housing ppportunities that meet-market demand'and ereate balanee-of home
ownership and rental properties
• Expand affordable,quality housing aptions tnrough infill andannexatian
• Expand access to recreation and entertainment options and venues for all
that are respansive'to comrnunity needs
• Parti�ipation in curbside recy�ting pragram
(H)Abundance of Fun things to do means:
• Multi-use trails and pathways thraughoutthe cityr
3
12
• High quality parks,athletic, ball fields and other€acilities for active and
passive enjoyment
• Variety of restaurants�and food�service�options that�meet market demands
and emphasize lacal food products
• Gommunity events and festivals for all seasons
• Uariety of recreation programs,seruices and leisure choice for all
• Regianal center far museums,culture and arts activities that are supported by
the community
• A variety af entertainment and performing arts venues and'programs
• Major indoor aquatic faoifity
• Expanded variety of recreaticrnal facilities and activities
• Partner to develop a major reereation/community center(s)with meeting
rooms, reereaticrnal programming spaces,link to other City departments and
programs;wellness center,gym space to accommodate tournaments;
programs for all family generations
(I) Engaged in the Community means:
. Gommunity iinplemenfing five���(5)principles of"Evefy CMild�;�Every`Pramise"
STAR Gommunity Rating, Inclusiue Dubuque,etc.
• Residents:and businesses well informed`on the City's Vision, plans,
programs,employment opponunities and'services and the value added to the
community
• Neighbars>engaged actively in neighborhood governance and taking
responsibility for resolving neighborhood'conflicts or concerns
• Active participation in City governance including serving on a City board,
commission;committee or task force
• Established and used protocols for earlycommunity engagement and'
involvement—residents,businesses and other stakeholders
• Easy access;to City informatiorr; programs and services
• Each neighborhood engaged with City government
• Greater understanding of resrdents'expectations of interactions with Giry
government—elected officials and staff
• Measuring the residents'engagement with City,gcavernment and using the
data to make adjustments
. Annually surveying the community and seeking feedback on City
performance using this data to enhance productivity and performance
4
13
A mrssion statemenf rs the purpose of fhe organizatian. The fallowirrg is the mission statemenf
adopted by fhe City Council at#heir annual goal sefting session. This mission statement
includes key avords tor define the responsibiGty of city gavernment and provide framewark for our
sen�rces arrtl core business. Additional detafl on fhese key words are provided in fhe secfion
foUowing the mission statement;
,D'ubuque City Government
Our Mission
Dubuque�city goverttment is a��PROGRESSI�IE`^>���and PINRNCIALLY�SOUNi1�CITY f���vvith�
RESIDENTS REGEIVING VALUE FOR THEIR TAX DOLLARS�C>and AGHIEVING GOALS
THROUGH PARTNERSHIPS'D>. Dubuque city government's Mission is to deliver EXGELLENT
M`UNICIPAL SERVICES�E>that SUPPORT UR6AN LIVING1F�;that CONTRI6UTE TO AN
EQUITABLE,SUSTAINA6LE CITY t�>;that PLAN FOR THE COMMUNITY'S FU7URE�"�;and
that FACILITATE AGGESS TQ CRITIGAL HUMAN SERVICES��%.
Breaking down the Mission rStatement�What does it mean?
{A)Progressive City GovernmenYmeans:
• Taking reasonable strategic risksto create a better future for Dubuque;
• Planning and managing growth and development consistent with the adopted
City Vision,Steategic Plan;Comprehensive Plan,Master Plans and other policy
documents.
• Identifying opportunities#o create more equitable city and taking timety actions.
• Connecting people to opportunities:
• Forward thinking and cutting-edge aetions.
• Investing in Dubuque's future.
• Supporting people faced with special eircumstances and needs.
. Monitoring,measuring and adjusting based upon community rating/performance
measures:
• Adapting and responsive to changing economic and communityneeds.
(B)Financially Sound Gity Government means;
• Having a diverse and expanding tax base and revenues.
•- Investing in the maintenance and upgrade of City assets: infrastructure and
facilities:
• Having fiscally responsible reserves,debt,and investments.
. Establishing and maintaining strong community partnerships fordeveloping and
improving City services.
. Campetitive tax rate and fees to provide the necessary resources to support the
defined City services and levels of service.
• Services delivered in the most effective manner by evaluating better ways to
provide senrices.
• Providing competitive com,pensatian a�d professional development apportunities
forGity employees.
. Leveraging Cityresources through grants, partnerships and other outside funding
sources,
(Cj Residents getting value for their tax doilars means
5
14
. Having customer friendly employees,facilities and processes.
. Providing excellent City services,top quality City products and facilities
responsive to community heeds.
•- Maintaining,enhancing level of customer satisfaction.
• Hauing a well-trained City staff that proactively salves problems.
• Effectively using'technology to service the residents and stakeholders,to infarm
the community,to increase praductivity and to promote transparency:
��- Informing residents and stakeholders on City�services, prograrii�and#inar�cial
conditions.
• Departments continually evaluating missions-and servi�es to be.effective and
efficienf. ��� ��
+ Providing equitable and culturally relevant City services:
(D)Achieving goals through partnerships'means:
��« Havin�residenfs,eommunity organizations and businesses war�ing with��ity for
a more viable, livable and;equitable Dubuquer.
• Seeking active learning opportunities to promote the develapment of innovativer
ideas and solutions:
• Leverage communityresources to achieve goals.
. Having activa participation of the business and education community and the
positiue role they play in Dubuque,
• Supporting tha inclusion of Not-for-Profits,recognizing the leadership and their
service role;
• Stimulating new partnerships to achieve community goals.
+ Actively inuoluing the community in policy and plan development and
implementation.
(E)`Excellent municipal services means:
• Having high level of custamer satisfaction for services and praducts.
• Being responsive ta residents'needs and calis for City services
• Having ell-designed,well-constructed and well-maintained city infrastructure;
facilities and equipment.
• Evaluating and adjusting City services to respond to�ommunity needs.
. Having adequate staffing level to suppcart defined service levels.
+ Having highly productive;well-trained workforce thaYtakes pride in service and
develops innovations.
. Seeking inforrnation, listening and learning from the community
(F) Support urban living means".
. Safe cammunityand sense ofpersanal security:
•- Providing emergency response,
• Having safe drinking water.
. Disposing af wastewater.
• Having leisure facilities,prpgrams and services.
+ Preventing problems affectmg�ommunity safety and health,
. Facilitating safe,,quality hausing
. Providing public transpcartation and walkable community
+ Participation in�urbside recycling program
6
15
(G)Cantribute,to an Equitable,Sustainable city means;
+ Takinga holisticapproachtobalancing:environmental/ecological integrity,
economic prosperity and social/cultural vibrancy to create a viable, livable and
equitable communfty.
• Promoting partnering and fasilitating a community dialogue and encouraging
community aetions to support equity and sustainability in Dubuque;
•, Informing and providing active leaming opportunities for residents, businesses,
community organizations and institutions on the importance of sustainability as a
pracess and their opportunities,
• Incorporating equity and sustainabitity into the Gity's corporate culture,daily
operations,senrice deliwery,facilities and buildings.
• Consider the use of sustainable, renewable resources and aiternative energy
sources in City facilities and operations.
+ Bacoming a smarter City with information available for residents to make
decisions of how they use precious resources.
• Partnering to save businesses and individuals money;create jobs,contribute to
local and national energy independence,create an international brand far the
community, help recruit businesses and workforce,create a recruitmenttool for
the colleges,bolster Dubuque's convention and tourism 6usinesses and
accelerate local business growth.
• Demonstrating the community benefits and return on investments from the City's
sustainable activities:
• Serving as a leader on equity and sustainability—a model for other cities;other
organ�zations and busin�sses.
(H)Plan for the Community's future meansi
• Planning for futuee and environmentally sustainable development:
. Regulating building and develapment.
• Regulating land'uses.
. Planning for redevelopmentand revitatizations.
• Pramoting economic expansion.
• Supporting a high quality af life.
. C�eating an environmentally sustainable and livable community far future
gene�rafions�
(I} Facilitate access to critical human services means:
• Having affardable housing—safe amenities and responsive to the residents'
needs:
•- Having transportation for community—accessible,affardable and going to
community destinations.
+ Hauing healthcare and health services.
+ Attending to the needs of persons with disabilities.
+ Building the capacity of non-profit organizations to achieve their mission and;
goals.
7
16
Goa/s are something you plan fo achieve; The following are the five-year gaals atlopted by the
City Council,at fheirannual goal setting sessron. fach of the c�oa!areas rndude a list af
Outcomes: Outcomes are a contlition of tlesired well-being ior an intlividual,group or
community often statetl in plain/anguage, Each goa/a/so inctudes Ualue to Resitlents
stafernents,, Value to Residents statements identify fhe desired lmpact fo resrdents as a result
of achievrng the Outcomes listed for the respective goa� itis recommended that city sta#
consrder usirrg these Outcomes and Value to F�esidents statements when te!li�g the story of
your department activifies and accamplishments;particularly in your performanee measures,
department website and ofher department materials,
Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity
Qutcames
+ Create a resilient regional Dubuque economy
• Have the infrastructure and amenities to suppott economic development and
growthc industriallbusiness parks, streets and utilities,air service and housing
• Retain,expand and grow local businesses,attract new businesses to provide'a'
more diverse tax base-and job opportunities
• Have a diverse workforce prepared for 21sYeentury jobs in the global'
marketplace
• Embrace diverse populations that support a diverse multieulturalworkforce with
equitable opportunities
• Work with government and not-far-prafit partners for equitable prosperity:Greater
Dubuque aevelopmant Corporation; Dubuque Initiatives,Wash`ington
Neighborhood Deuebpment Corporation, Dubuque Main Street, Dubuque Area
Chamber of Commeree;,ECIA,Community Foundation of Greater Dubuque;local
colleges(104'mile radius), neighborhood associations, Dubuque Community
Schools District;,Northeast lowa Community College,lowa Economic
Davelopment Corporation;and others
Value to Residents
• Young professionals wantto live here
. Our children want to stay or retum to raise#heir families
• More retail,services and antertainment opportunities=keepingsales tax and
dallars in Dubuque
. Insulation from economiccyeles through diverse businesses
• Uariety of job opportunities for residents
. Variety of educational oppartunities and intemships fo�jobs
• Entrepreneurial opportunities to start and grow a business in Dubuque
Vibrant Gommunity: Healthy&Safe
Outcomes
• Continue to become an inclusive and equitable community inwhich all feel
welcome, included,and leaving na-one behind'
• Expand'access to healthcare (Crescent,ACA,etc.),including mental health'
. Have an efficient public health system that#ocuses an prevenfican and>wellness
.
. Have residents feeling safe in anyneighbarhood and throughout the cammunity
•- Have residents feeling that they are partrof the solutiorc
. Have a high level of trust between the community and the police
$
17
. Cantinue to provide a timely response to emergency calls for,service
Value to Residents
• Eueryone is welcome in the Dubuque community
+ Living life without fear or threats
�.- Equaf�treatmant foY��a1I
•- City services are available#or all and delivered in an equitable,and fair manner
• City workforce reflecting the diwerse community
•, Feeling safe anywhere in the community
Livable Neighborhoods and Housing: Great Piaces to Live
�utcomes
+ Camplete the Dubuque Historic Millwork District as a thriving mixed-use
development with residential, retaiUoffice,entertainment—a model for devebpers
and other cities
•, Have strong vibrant 2417 residential/central business core(Dubuque Main Street
Service Area Downtown;Central Avenue Corridor and'Dubuque Miliwork
Distriet}, including residential opportunities,�retail and'entertainment
. Increase the visual appeal and beauty of the city with attractive gateways,
corridors, neighborhoods;homes and businesses
• Increase the availabilityaf affordable housing throughout the city, not in
cancentrated areas of poverty and low-income housing
• Have safe, healthy, inclusive neighborhoods citywide
+ Annex areas consistent with the City Council direction
• Have more equitable residential deuelopments and homes with a variety of'
housing options and price'points
Value to Residents
• Stable property taxes for residents and businesses
. Choice of livable neighborhoods
• Opportunities for our children ta stay in Dubuque
•- Predictable future development within the city
• Quality services to residents in annexed areas
. Affordable quality housing ehoiees and oppcartunities outside caf areas with
cancentration of poverty
. Pratection of home and praperty values
• Preservation of Dubuque's histaric dawntawn
Financially Responsible,High Performance City Organizatian: Sustainable,
Equitable and Effectiue Service Delivery
Outcomes
• Maintain/improve the Gity bond rating
• Pravide City services responsive ta the cammunity
. Pravide easy access to City information and services for akl
• Increase alVgeneral fund reserve'funds to 20°�
. Cantinue to follow statutory debt limit plan
•- Maintain and enhance transparent City government and decision making using
available technology
•- Secure City informatiorr and data using the"Best Practices"
9'
18
Value to Residents
��- Financially sound and responsible���Gity gouernment�
• Easy,convenient access to City information and services
+ Service value far taxes and fees
• Opportunities to become'involved in City gouernance and planning
•- Secure City information, including personal informatiarr
• Customer-focused City senrice delivery
Sustainable Environment;Preserving and Enhancing Natural Resources
Outcomes
•, Reduce the community"s carbon footprint(50°� by 2030)
« Reduoe the pofgntial flooding through flood�31ain management,�mitigation and
pratection
•- Maintainlimprove air quality
• Become a resilient city using sustainable and affordable technology for water,
energy,transportaUon,health and wellness,discard,community engagement—a
model community for the world
�• Presarve and e�than�e C?ubuque's natural'resource's�
• Reduce energy consumption and increase the use ofalternative energy sources
in buildings and'vehicles
• Provide safe,dependable drinking water for all residents
Value to Residents
• Protecting the natural resources and environment of Dubuque
• City government using sustainable practices in daily operations
. Healthy living environment: homes;neigh6orhoods and community
• Clean water and air
• Creating a mare livable,viable and equitable community
• Opportunities for a healthy lifestyle,including local food products
Partnership far a-Better Dubuquer Building aur Community that is Uiable and
Equitable
Outcomes
• Partner'for economic and workFarce development
• Partner for culture and arts
. Partnerwith education
• Partner for suppprt for families and children
• Partner for housing appartunities
. Partnerforequity
• Partner for healthcare,mental health and wellness
+ Partner for historic preservatian
• Partner for sustainability and resiliency'
. Partner for delivery af human services—meeting the needs of tne underserved
+ Lobby and advacate with the Federal government and State of lowa for Dubuque
. Increase resident engagement in#he City governance processes
Value to'Residents
+ Leveraging community resources—bigger"bang"for tax dollars
10
19
. Enhanced economic develapment opportunities
. More ownership of"end"'products—residents invalved in the pracess and
support outoomes
•- Peotection of residents'interests
• Equity among all residents
�.- Better��access and use�of�City facilities
Diverse Arts,Gulture,Parks and Recreation: Experiences=and Activities,
�utcomes
. Have well-maintained and,upgraded parks and park amenities
+ Develop a crowd funded dog park
• Have community events and festivals that bring the Dubuque eommunity
together—residents meeting residents
• Have family-oriented programs and activities
• Have parks with amenities for special needs,population
+ Have recreational programs and activities for all
• Expand arts and cultural opportunrties with access for all
Value to Residents
• Opportunities forall to experiense diverse-arts and-cuiture
• Choice for residents'leisure time
. Family oriented aetivities for all generations
• Accessible,equitabie and diverse recreational programs and actiuities
• Access to quality parks and park amenitiesfor alf
Connected'Community: Equitabfe Transportativn,;Technolagy, Infrastructure&
Mobility
Out�omes
• Increase and sustain commercial air service
��� Have fhe ability��to drive�on the Southwest Arterial—Funding[Highway 52]��
. Increase public transit ridership by choice
• Improve traffic flow throughaut the�ity(Easf-West eorridor,raundabouts,light
synehronization)
. Increase availability, bandwidth and redundaney'
+ Implement"Gomplete Streets"cancept>
Value to Residents
. Reduced traffic congestion and improved traffic flcaw
• Better canditions of streets and sidewalk with eliminated obstructians and'
improved visi6ility
• Gommuting thraugh telecommunications
• Greater economic opportunities
. Air service aeeessta major hub
• Choice among alternative transpottation modes
11
20
INSURANCE SCHEDULE
21
Cityof Dubuquelnsurance Requirements fortessees of City Praperty and Right of Way
Licensees or Permittees
INSURANCE SCHEDULE A
1�. Mutticultural Family Ce�ter shall furnish a s[gn�d certrfi�ate of inswrance Ya the�City of�D�buque,
lowa��for the cpv�rag�r�qyired in Exhrbit I prlRr�to Yhe le�kse Ircense, or permitcornmencement.
All lessees of Gity property and riglit of way licensees or permittees shall subrnit an updated
certificate annually Each certificate shall be prepared onthe rnostcurrent ACORD form approved
by the lowa Insurance C)ivision ar an equivalent: Re AgreBment da4ed
2 All policies of insurance required`hereunder shall be�nrith an msurer authonzed'to do business'in
lowa and all insurers shall,have a rating of A or'better in the current A M Best's Rating Guide.
3. Each certificate shall be furnished tothe Finance Department of the Gity of Dubuque.
A, The Tessee licensee or permittee shall be required to carry the minimum caverageXlirnits;'or
greatee if required by la�n�or other legal agreement in Exhibit I Failure to provide the required
minimum coverage shall not be deemed a waiver of such requirements by the-City of Dubuque:
5. Failure to obtain pe maintain the required insurance shall be considered a material breach of the
lease, license oe permit.
6. All required endorsernents shall be attached to ceetificate.
7:; Whenever a specific ISO form is referencedtlie cureent edition af the foem must be used unless
an equivalent form is��pptoved by��th�Finance'Dieector:The lesse��hcensee;t�e peernittee mugt
identify and list in writing all deviations and exclusions feom the ISdfiorm.
8:; If lessee s hcensee s arpermittee's limits of liabdity are higher thanthe requieed minirnum limits
then the lessee's licensee's,or permittee's limits shall be'this ageeement s required limits.
9:; Lessee, licensee or pe�mittee shall require all subconteactoes and sub subcontractoes to obtain
and'maintain dutmg the performance af work insueance far the coverages descnbed m tiiis
Insurance Schedule and shall abtain certificates of insurance from all such subconteactors and
sub subcontraetars Less�e licensee,or permittee agrees that it shall be liabl$for the Failure�of a
subcontraotae�nd sub subcontractor ta obtain and maintain such coyerag�The Gity m�y
requ�st a copy�of suoh certifioates from the I@ssee licensee or perrrvtte�
Page 1 of 4 Scliedule A Lessees Of City Property;.Right Of Way Licensees or Permittees November 2017�
22
City of Dubuque Insurance Requirements for Lessees of City Properry and Right of Way
Licensees or Permittees
INSURANCE SCHEDULE A (Continued)
EXHIBIT I
A) COMMERCIAL GENERAL UABILITY
General Aggregate Limit �2,OU0,000
Products-Completed OperaUons Aggregate Limit 51,000,000
Personal and Advertising Injury Limit 51,000,000
Each Occurrence $1,000.000
Fire Damage Limit(any one occurrence) $50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence,not claims made,form.The general
liabiliry caverage shall be written in accord with ISO form CG0001 or business
owners form BP0002. All deviations from the standard ISO commercial general
IiaUiliry form CG 0001,or Business owners form BP U002,shall Ue clearly
identified.
2) Include ISO endorsement form CG 25 04'Designated Location(s)General
Aggregate Lim�t.'
3) Include endorsement indicating that coverage is primary and non-contributory.
4) Include Preservation of Govemmental ImmuniUes Endorsement(Sample
attached).
5) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials,all its
employees and volunteers,all its boards, commissions andlor authorities and
their board members, empbyees and volunteers. Use ISO foRn CG 20 10
(Ongoing operations}or its equivalent.
B) WORKERS'COMPENSATION & EMPLOYERS LIABILITY
As of the date of the Agreement, Agency has no employees.At such time as Agency has
employees,Agency will provide workers compensation insurance as follows=
Statutory benefits covering all employees injured on the job by accident or disease as
prescribed by lowa Code Chapter 85 as amended.
Coverage A Statutory—State of Iowa
Coverage B Employers LiabilRy
Each Accident 5100,000
Each Employee-Disease 5100,000
Policy Limit-0isease 5500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Nonelection of Workers'Compensation or Employers'Liability Coverage under lowa
Code sec. 5722
_yes _form attached
P3qe 2 Of 4 �chedule.+Le�.ees Qf Ciry Property Right�:=�f�.b'ay Licens�or Fem�ittees PJovember�G 1?
23
City of Dubuque-lnsuranee Requirements for Lessees of City Praperty and Right of Way
Licensees o?Permittees
INSURANCE SCHEDULE A'(Continued)
G) ENVIRONMENTAL IMPAIRMENT LIABILITY O'R POLLUTION LIABILITY
Coverage required- _yes X na
Poliution liability coverage sliail be required ifthe lessee,contracting pariy, or permittee
has any pollution exposure'for alaatement of hazardous or contaminated materials
including,but not=limited to, petroleum products,the removai of lead,asbestos,or PGBs.
Pollut�an product and eompieted operations coverage shall aiso be covered.
Each oecurrenee $2',OOO,OQQ
Policy'Aggregate: $4;0{10,4Q4
1) Policy to include�obrsite and t�ansportation eoverage.
2j ]nclude additional insured for
Tlie City of Dubuque, inc(uding all'its elected and appointed officials,all'its
ernplayees and volunteers, all its boards commissians and/or autliorities and
theirboard members employees and uolunteers Use ISO form CG`2Q10.
(Qngoing operations)as stated m A(6)above oe its equivalent'.
3� ]nclude P�eservatian of Governmental Immunities Endorsement:
4j Provide evidence of coverage for 5 years after completion of p�o�ect.
D} PRdPERTY INSURANCE REQUIRED BY LERSE,LICENSE,OR PERMIT
X pesl nq
Evidence of propeity coverage provided _yes
Included the City of Dubuque as Lender Loss Payable.
E} RIGHT-OF-WAY WORK ONLY:
UMBRELLA/EXCESS $1 004;OQQ
_;yes _ X no
Umb�ella/excessJiability coverage must be at least follovding form vdith the underlying
policies included herein.
Page 3 of 4�� Schedule A Lessees:Of City Property;�.Right Of�Way Licensees or Permittees November 2017�
24
City of Qubuque-lnsuranee Requirements for Lessees of City Property and Right af Way
Licensees or permittees
PRESERVATION OF GOVEaNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Govemmerital Imrnunitv The insurer expressly agrees and states that the purchase
ofthis policy and the including of the City of Dubuque; lowa as an Additional Insured does not waive any
ofthe defenses of gouernmenta[irnmunity available to the City of Dubuque,,towa underCode of lowa
Secfion 670:9 as it is now exists and as it may be amended from time to time,
2: Claims Coveraqe The insurer further agrees that this policy of insueance shall cover only those
claims not subject to the defense of governmental immunity underthe Code of lowa Section 670;4 as it
now exists and as it may be amended from time to time: Those claims not subject to Code of lowa
Section 670.4 shall be covered by the terms and conditions of tliis insurance policy,
3: Rssertion of Govemment Immunitv.The City of Dubuque,lowa shall be responsible forasserting
a�ij�defense ai governr�tental immunity, and tnay do sa af any time and sM�(I do so upo�fhe tim�ly writYet�
request of the insu�er:
4: Non-Denial of Coveraqe.The insure�shall not deny cove�age under this policy and the insurer
shall not deny any of ttie nghts and benefits accruing to the City of�ubuque, lowa under this policy for
reasons of governmental immunity unless and until a court of competent�urisdiction has ruled in favor of
ttre defense(s}of governmerrtal immunity asserted by the City of Dubuque; lowa.
No Other Cfianqe m Policv The above presetvation of governmental immunities shall not otherwise
change or alte�the coverage available under the policys
�PE�IMEN
(DEPARTMENT MANAGERi FILL IN ALL BLANKS AND GHECK BQXES)
Page 4 of 4 Scliedule A Lessees Of City Property;_Right Of Way Licensees or Permittees November 2017'
25