Acceptance of Grandview Avenue Streetlight and Fiber Project Copyrighted
May 21 , 2018
City of Dubuque Consent Items # 15.
ITEM TITLE: Acceptance of GrandviewAvenue Streetlightand Fiber
Project
SUMMARY: City Manager recommending acceptance of the public
improvement for the Grandview Avenue Street Light and
Fiber Project as completed by Eastern lowa Directional
Drillers.
RESOLUTION Accepting the Grandview Avenue Street
Light and Fiber Project and authorizing the payment of the
contract amount to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Grandview Avenue Street Light and Fiber Project-NNM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grandview Avenue Street Light and Fiber Project
DATE: May 15, 2018
City Engineer Gus Psihoyos is recommending acceptance of the public improvement for
the Grandview Avenue Street Light and Fiber Project, as completed by Eastern lowa
Directional Drillers, in the final contract amount of$36,215.00, which is a 1 .3°k decrease
from the original contract amount of$36,695.50.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer ,�/
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DATE: May 14, 2018
RE: Grandview Avenue Street Light and Fiber Project
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement for the
Grandview Avenue Street Light and Fiber Project.
BACKGROUND
The Grandview Avenue Street Light and Fiber Project involved the reconstruction of
street lighting and installation of fiber conduit from Hwy 20 and Grandview north along
Grandview to Delhi Street. There was approximately 1,530 feet of 2" conduit installed with
handholes for street lighting and 1,560 feet of fiber conduit along with fiber vaults. This is
the first phase of the project. Additional phases will extend fiber and new street lighting to
Grandview and Hwy 61/151.
DISCUSSION
The Grandview Avenue Street Light and Fiber Project was completed by Eastern lowa
Directional Drillers of Clinton, IA in the final contract amount of $36,215.00 which is a
1.3% decrease from the original contract amount of $36,695.50.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $36,215.00 to Eastern lowa Directional Drillers for the
Grandview Avenue Street Light and Fiber Project.
BUDGET IMPACT
The summary of project costs for Grandview Avenue Street Light and Fiber Project is as
follows:
Award Final
Construction Contract $ 36,695.50 $36,215.00
Total Project Cost $ 36*695.50 21 .0
1
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3001210 Grandview Ave Light Poles 36,215.00
Total Project Funding 3 215.00
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $36,215.00 to
Eastern lowa Directional Drillers for the Grandview Avenue Street Light and Fiber
Project.
Prepared by Duane Richter, Traffic Engineer
cc: Dave Ness, Civil Engineer II
Marie Ware, Leisure Services manger
2
RESOLUTION NO. 148-18
ACCEPTING THE GRANDVIEW AVENUE STREET LIGHT AND FIBER PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Grandview Avenue & Loras
Boulevard Intersection Improvement Project (the Project) has been completed and the
City Engineer has examined the work and filed a certificate stating that the Project has
been completed according to the terms of the Public Improvement Contract and that the
City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Grandview Avenue Street Light and Fiber Project capital improvement appropriation for
the contract amount of $36,215.00 Tess any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, adopted and approved this 21st day of May 2018.
Attest:
/f
Ke'Gin S. Firnsta Ih , Ci Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE GRANDVIEW
AVENUE STREET LIGHT AND FIBER PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Grandview Avenue Street Light and Fiber Project, and that said
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $36,215.00.
Dated this day of , 2018.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the /41:3 day of
Kev'n S. Firnstahl, CMC City Clerk
Dubuque
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All Ameriea City
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Masterpiece on the Mississippi 2 2013007..22017
City Clerk's Office
City Hall
50 W. 13th Street
Dubuque, IA 52001-4864
(563) 589-4120 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
October 11, 2018
Eastern Iowa Directional Drillers, LLC
Attn: Ada Lamberton
3902 291st Street
Camanche, IA 52730-9617
Re: Securities for Grandview Avenue Street Light and Fiber Project
Cashier's Check: #700005
Dated: 12/18/17
Amount: $3,669.55
Ms. Lamberton,
At the request of City Engineer Gus Psihoyos and pursuant to City of Dubuque
Resolution No. 148-18, I am enclosing original cashier's check #700005 for securities
held on the City of Dubuque Grandview Avenue Street Light and Fiber Project.
Please contact me if you have any questions.
Thank you.
-vin S. Firns ahl, CMC
City Clerk
Enclosures
cc: Gus Psihoyos, City Engineer
Duane Richter, Engineer Technician
Kerry Bradley, Engineering Secretary
File
THE FACE .° H CHECK IS PRINTED RED - THE BACK CONTAINS A SIMULATED WATERMARK
1ST GATEWAY
CREDIT UNION
PAY
TO THE
ORDER
OF
AY. THIS -AMOUNT `
****3,669.55**
1ST GATEWAY CREDIT UNION
POBOX 110
CAMANCHE, IA 52730
(563)243-4121
www.1stgateway.org
700005
DATE 12/18/17
IH MISSISSIPPI VALLEY CREDIT UNION
70-8366/2711
CASHIER'S CHECK
*THREE THOUSAND SIX HUNDRED SIXTY NINE AND 55/100 DOLLARS***
CITY OF DUBUQUE
RE: ADA LAMBERTON
6/1%2(4 /IRIZE NATUR
II' 70000 SII' I: 2 7 L L8 36621: 700 9 L8 ?go