Minutes_Housing Commission 3 27 18 Copyrighted
May 21 , 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of 4/23; City Council Proceedings of
5/7, 5/14; Catfish Creek Watershed Management Authority
of 5/4; Five Flags Civic Center Advisory Commission of
5/2; Housing Commission of 1/23, 3/27, 4/24; Human
Rights Commission of 4/9; Library Board of Trustees
Council Update #170 or 4/26; Transit Advisory Board of
5/1 ; Zoning Advisory Commission of 5/2; Proof of
publication for City Council Proceedings of 4/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Airport Commission Minutes of 4/23/18 Supporting Documentation
City Council Proceedings of 5/7/18 Supporting Documentation
City Council Proceedings of 5/14/18 Supporting Documentation
Caffish Creek Watershed ManagementAuthority Supporting Documentation
Minutes of 5/4/18
Five Flags Civic Center Advisory Commission of 5/2/18 Supporting Documentation
Housing Commisson Minutes of 1/23/18 Supporting Documentation
Housing Commission Minutes of 3/27/18 Supporting Documentation
Housing Commission Minutes of 4/24/18 Supporting Documentation
Human Rights Commission of 4/9/18 Supporting Documentation
Library Board of Trustees Council Update#170 of Supporting Documentation
4/26/18
Transit Advisory Board Minutes of 5/10/18 Supporting Documentation
Zoning Advisory Commission Minutes of 5/2/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
4/30/18
MINUTES FOR HOUSING COMMISSION MEETING
DATE: Tuesday, March 27, 2018
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6"' Street, Suite 312; Dubuque, IA 52001
Vice Chairperson Dorothy Schwendinger called the meeting to order at 4:10 p.m. following staff
assurance of compliance with lowa Open Meeting Law.
Commissioners Present: Adam Babinat Shane Hoeper
Nicole Borovic Dorothy Schwendinger
Amy Eudaley Coralita Shumaker
Commissioners Absent: Anna Fernandes Gail Weitz
Staff Present: Alvin Nash Erica Haugen
Teresa Bassler Kris Neyen
Tonya England Cate Richter
Kim Glaser
Public Present: Kathy Sutton
Oath of Office—Gail Weitz
Gail Weitz was not present.
Oath of Office —Adam Babinat
Adam Babinat read the Oath of Office.
Certification of Minutes — January 23, 2018 Housinq Commission Meetinq
Commissioner Amy Eudaley moved to approve the minutes for the January 23, 2018 Housing
Commission Meeting with the following correction:
Under Old Business, Item A, ". . .to raise funding for the dedication of a conference room in
memory of Ann Michael." should be changed to ". . .to raise funding for the dedication of a
conference room in memory of Ann Michalski."
Commissioner Coralita Shumaker seconded. Roll call. All present in favor. Motion passed.
Correspondence/Public Input
None
Old Business
None
New Business
a) Election of Officers
1) The Housing Commission discussed appointing a Chairperson, which became vacant
due to Rick Baumhover's resignation on January 23, 2018.
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MINUTES FOR HOUSING COMMISSION MEETING
Commissioner Shane Hoeper moved to appoint Amy Eudaley as the Chairperson for
the Housing Commission. Commissioner Shumaker seconded. Roll call. All present
in favor.
2) Teresa Bassler, Assisted Housing Supervisor, initiated the discussion about
appointing a Vice Chairperson due to an election for the position not being held last
year.
Commissioner Hoeper moved to reappoint Commissioner porothy Schwendinger as I
the Vice Chairperson for the Housing Commission. Commissioner Nicole Borovic �
seconded. Roll call. All present in favor. Motion passed.
b) Review of FY19 PHA Annual Plan Draft and Set Public Hearing
Erica Haugen, Community Development Specialist, explained the Voluntary Compliance
Agreement prior to her review of the FY19 PHA Annual Plan Draft, which outlines how
the department will run the Housing Choice Voucher program over the next year.
Haugen covered in detail the narrative, the Civil Rights Certifications, the reason for the
verbiage under Public Housing (Page 9), the U.S. Department of Housing and Urban
DevelopmenYs (HUD) notice regarding Violence Against Women Act (VAWA),
homeownership, and the deconcentrating policy.
Alvin Nash, Director of Housing and Community Development Department, spoke briefing
about redesigning the Family Self Sufficiency program. Commissioner Hoeper asked
questions regarding the average age of a voucher for a participant on the Housing Choice
Voucher program and whether or not participants are transitioning out of the program.
Commissioner Hoeper moved to schedule a Public Hearing to receive public comments
on the FY19 PHA Annual Plan Draft on May 22, 2018. Commissioner Babinat seconded.
Roll call. All present in favor. Motion passed.
c) Amendment to City of Dubuque Administrative Plan Chapter 4 Applications, Waiting List
and Tenant Selection and Chapter 16 Program Administration
Teresa Bassler, Assisted Housing Supervisor, explained the recommended changes to
the Administravie Plan. On Page 4-3, it is recommended that the number of applications
remaining on the Waiting List prior to it reopening be changed from 350 to 200 due to the
processing time. She also discussed the changes to HUD regulations (Page 16-29) and
VAWA (Pages 16-38 to 16-67).
Commissioner Babinat moved to accept the amendments to City of Dubuque
Administrative Plan Chapter 4 Applications, Waiting List and Tenant Selection and
Chapter 10 Program Administration. Commissioner Schwendinger seconded. Roll call.
All present in favor. Motion passed.
Reports
a.) Crime/Nuisance Property Report
Scott Koch, Investigator, was not present. Alvin Nash, Director of Housing & Community
Development Department stated there is no verbal report; he went on to explain the
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MINUTES FOR HOUSWG COMMISSION MEETWG
information contained in the chart and how the statistics are planned to be used in the
future.
b.) CDBG Advisory Commission Report
Haugen stated the FY2018 spending bill will be filed tonight and voted on in the House on
Thursday. Once that occurs, she will have an idea of the CDBG funding.
c.) Rehab Report
Kris Neyen, Rehabilitation Programs Supervisor, spoke about changes that have occurred:
• 2056 Washington Street is closing next week. �
• 1710 Jackson will be receiving an award.
• 1404 Jackson has received an offer.
• 1241 Jackson is closing next week.
• 1328 Jackson was closed on Monday.
d.) Neighborhood Services
Jerelyn O'Connor, Neighborhood Development Specialist, was not present at the meeting.
Haugen said O'Connor is preparing to release the neighborhood grants.
e.) Assisted Housing Waiting List Statistical Summary
Teresa Bassler, Assisted Housing Supervisor, discussed Assisted Housing Waiting List
Statisical Summary and stated it has not changed much. Statistics for Housing Choice
Voucher February 2018 Waiting List will be on the next report. One thousand, five hundred
fifty (1,550) applications were received; one thousand (1,000) applicants were randomly
selected through the lottery system and placed on the waiting list.
Commissioner Hoeper requested information regarding from where were the applicants
were.
f.) Housing Choice Voucher Participant Statistical Summary
Bassler continued her discussion with the Housing Choice Voucher Participant Statistical
Summary. She indicated in February and March the household numbers increased. She is
anticipating a big change in March.
Information Sharinp
a. Lead the WayTraining
Bassler explained this is training for the Commissioners, which she found out about during
a conference call with a HUD field representive.
b. FY2019 Budget Summary Information
Bassler stated this information was provided by the City Manager's Office.
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MINUTES FOR HOUSING COMMISSION MEETING
Adiournment
There being no further business to come before the Commission, Commissioner Babinat moved to
adjourn the meeting. Commissioner Schwendinger seconded. Motion passed by voice vote.
Meeting adjourned at 5:45 p.m.
Minutes taken by:
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Tonya England
Recortling Secretary
Respectfully Submitted: '
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Alvin Nash, Department Director
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