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CS Agreement for Fiscal Year 2019_CFGD_Every Child-Every Promise Copyrighted June 18, 2018 City of Dubuque Consent Items # 5. ITEM TITLE: Contracted Services Agreement for Fiscal Year 2019 with Community Foundation of Dubuque: Every Child � Every Promise SUMMARY: City Manager recommending execution of the attached Contracted Services Agreement with Community Foundation of Greater Dubuque: Every Child � Every Promise. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type NNM Memo City Manager Memo Staff Memo Staff Memo Contracted Services Agreement Supporting Documentation Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Community Foundation of Greater Dubuque: Every Child � Every Promise DATE: May 31, 2018 During the Fiscal Year 2019 budget process, the Mayor and City Council provided $25,000 for the Contracted Services Agreement with Community Foundation of Greater Dubuque: Every Child � Every Promise. Budget Director Jennifer Larson is recommending execution of the attached contract with Community Foundation of Greater Dubuque: Every Child � Every Promise. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017, and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. The changes to the Fiscal Year 2019 agreements include progress reports submitted quarterly instead of monthly, reports submitted using a form on the City's website, reports will include equity and inclusion reporting, and audit reports are due within 60 days of audit completion instead of 60 days after year-end. I concur with the recommendation and respectfully request Mayor and City Council approval. � � Mich el C. Van Milligen MCVM/jml Attachment cc: Rebecca Kruse, Controller, Community Foundation of Greater Dubuque Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Teri Goodmann, Assistant City Manager Jenny Larson, Budget Director Alvin Nash, Housing and Community Development Director 2 Dubuque THE CITY OF � DT T� � All-AmericaCity � � � II � r Masterpiece on the Mississippi 200)•21tt2.2013•:Ol] TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — Community Foundation of Greater Dubuque: Every Child � Every Promise DATE: May 31, 2018 Attached for City Council approval is the Contracted Services Agreement with Community Foundation of Greater Dubuque: Every Child � Every Promise for Fiscal Year 2019. The adopted Fiscal Year 2019 operating budget reflects a payment of $25,000 to Community Foundation of Greater Dubuque: Every Child � Every Promise, for financial assistance to furnish professional and technical assistance in connection with delivering the five Promises to youth. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017, and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. The reporting requirements have changed as follows: 1. Progress reports will be submitted quarterly instead of monthly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion instead of 60 days after year-end. It is my recommendation that the City Council approves the attached Contracted Services Agreement with Every Child � Every Promise, and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2018, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Foundation). WHEREAS, City desires to engage the services of Foundation to furnish professional and technical assistance in connection with Every Child J Every Promise as described in Attachment A (the Scope of the Work); and WHEREAS, Foundation is willing to provide such services to City upon the terms and conditions set forth herein. NOW THEREFORE, the parties hereto agree as follows: 1 Scope of Service Foundation Shall: a) Commence work upon execution of this Agreement by both parties, and fully perform the services described in the Scope of the Work in Attachment A; b) Comply with City Council goals and priorities set forth in Attachment C; and c) Support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. The City will provide opportunities to demonstrate this support by inviting the President of the Foundation and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Foundation and through the Foundation's work; c. Assistance in creating semi-annual status reports that demonstrate the ways in which the Foundation's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. 2. City Responsibilities City designates theHousing and Community Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the 1 work covered by this Agreement until Foundation has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 3. Time of Performance The term of this Agreement shall be from July 1, 2018 through June 30, 2019. 4. Compensation City shall pay Foundation $25,000 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. Foundation shall distribute allotted funds to local nonprofits and/or community collaboratives in order to fill gaps in services and/or resources that Foundation identifies as they implement the Youth Master Plan as defined in the Scope of the Work Services with a fixed annual budget of $25,000. This amount is not intended to compensate Foundation for these services. Compensation of any expense shall only be allowed by amendment to this Agreement. 5. Audit and Evaluation In as much as the funds to be provided to Foundation by City are public funds, the Foundation agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Foundation, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Foundation under this Agreement. Foundation agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following Zink (https://www.cityofdubuque.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208) to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency. The online quarterly reports shall be due on September 30th, December 31st, March 29th, and June 29th Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 2 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within 60 days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Housing and Community Development Director. 7. Discrimination In carrying out the services under this Agreement, Foundation shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Foundation shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Foundation assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Foundation agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Foundation under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability. 8. Termination of Agreement If, through any cause, Foundation shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Foundation shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not Tess than thirty days before the effective date of such termination. If Foundation shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty -day period without further action of either party. Upon termination of this Agreement, Foundation shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Foundation shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Foundation, Foundation shall provide City copies of Foundation's insurance certificates showing compliance with the insurance 3 requirements of Insurance Schedule D, included as Attachment D. CITY OF DUBUQUE, IOWA ,t1 Rey- jr.-13bie- Or Ric Jones, P v ding Officer Witnes : Ke n Firnstah, city Crerk COMMUNITY FOUNDATION OF GREATER DUBUQUE Reber ,a -Kruse �rnin Ice.✓I i r6Y 6e ire:-liwEiVCS) Lvive t.p {6qyuj t C[(kP y -bGN L(. 4 Every Child / Every Promise 1. Backbone Organization The goal of Every Child / Every Promise (ECEP) is to engage the entire community in delivering the Five America's Promises to the children of Dubuque County. To ensure this, ECEP supports a dedicated staff, separate from partner organizations, which can plan, manage, and support an ongoing initiative through facilitation, research, technology, data collection and reporting, and handling logistical and administrative details needed for the initiative to run smoothly. To ensure collective impact 1 ECEP will facilitate a common agenda, continuous communication, shared measurement, and mutually reinforcing activities among partner providers in the community. This includes providing meeting space and, supplies, preparing agendas and meeting minutes, following-up with attendees and completing research as needed. The initiative works in strategic alliance with the Community Foundation of Greater Dubuque and is led by a Board of Directors made up of community leaders. ECEP also convenes a large set Stakeholder groups on a regular basis. The Coordinator will facilitate the research and development of strategic models to improve outcomes for the target groups and then work with community stakeholders to implement solutions to the needs identified. The important functions of the Backbone Organization are: • Provide overall strategic direction • Facilitating dialogue between partners • Managing data collection and analysis • Handling communications • Coordinating community outreach • Mobilizing funding 2. Administration a. ECEP will identify the needs of young people in the community through its work and assist in the development of best practice, research based solutions. b. ECEP will update City Council with written reports quarterly and bi-annual presentations c. ECEP will identify needs and request funds to fill gaps in services that ECEP identifies as priorities and that support the current strategic objectives. d. ECEP will partner with the Community Foundation, who will act as fiscal agent for the initiative 1 Collective Impact Published in the Stanford Social Innovation Review, Winter 2011 http://www.fsq.orq/tabid/191 /Articleld/21 1 /Default.aspx?srpush=true 5 Attachment A The Every Child Every Promise (ECEP) is a nonprofit organization committed to providing the Five Promises to every child in our Community. The 5 Promises are a Caring Adult, Safe Places, a Healthy Start, Effective Education and Opportunities to Serve. To accomplish that, ECEP is a learning organization that fosters collaboration and is dedicated to • Sharing data and research to inform the public on how our children are faring; • Advocating for more effective policies, practices and systems to ensure opportunities for our youth; and • Identifying resources for immediate and long-term needs in the community to ensure success for all young people. This includes grant writing and grantmaking. In FY2018, ECEP will create and distribute the Youth Indicator Report, will inform and educate community business leaders on the needs of local youth and secure and distribute grants to support local nonprofits that serve youth. Specifically, for the City and the purposes of this contract, ECEP will act as a Grantmaker and distribute $25,000 to the local nonprofit(s) who are most effectively addressing the needs of Dubuque children. The last two years, ECEP wrote and distributed grants to support the Summer Academy which serves at risk youth who are not reading at grade level. DCSD provides morning instruction for the 6 -week program that serves over 200 children, but there is a need for transportation and summer supervision and enrichment. ECEP identified the Summer Academy as an effective program that addresses and urgent community need and wrote numerous grants and also distributed the $25,000 from the City to create a successful summer academy. In FY2018, ECEP will assess the most pressing needs and the nonprofit programs that are most effectively addressing that need and distribute the grant funding accordingly. 6 A 0® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/ D/Y ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Friedman Insurance, Inc. PO Box 759 Dubuque IA 52004-0759 CONTACT Steve Schlueter PHONE FAX (A/C. No. Extl: 563-556-0272 (AIC, No): 563-556-4425 ADDRESS: schlueters@friedman-group.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Cincinnati Insurance Company 10677 INSURED COMMFOU-04 Community Foundation of Greater Dubuque 700 Locust St., Ste. 195 Dubuque IA 52001 INSURER 8 : Cincinnati Indemnity Company 23280 INSURER C : 3/11/2019 INSURER D : $1,000,000 INSURER E : INSURER F : X COVERAGES CERTIFICATE NUMBER: 215095094 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRL TYPE OF INSURANCE ADDL NSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYYL(M POLICY EXP M/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY ECP0369969 3/11/2018 3/11/2019 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES PRO JECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS X SCHEDULED AUTOS AUUTOSWNED ECP0369969 3/11/2018 3/11/2019 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE ECP0369969 3/11/2018 3/11/2019 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED X RETENT ON $ 0 $ g WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A EWC031057303 3/11/2018 3/11/2019 PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 100,000 E.L. DISEASE - EA EMPLOYEE $ 100,000 E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is requi ed) CERTIFICATE HOLDER CANCELLATION For Information Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD D��P � ITYCOLIN � IL � us E �5���� �M���� GDALS & pRI � RITIES 7fl37 VISIOH SiATEMEHT CITY MISSIOH STATEMEHT O�ionr,na����SI:4 2 SI1513103bIP.8l:tl ff$Illpll[(11yifIA ifl IflCl IISIYE��R �]III:I1�uF C:ly EGUP111IIP.l'I I S 1'OO IMSSNP 11IA I I1120C1211y$C•J110 nilll epcnaala��mnan�y.p�6upue2011haspreseryetivurMasterpieu �es�7en'sre�:�•:n�g•:aWeler:ie�r;axdellarsandachicVinggoals on:heM1i�ss�ss�pp� hasastre�gd�erseecanomyaodeapaod�og 'hmogh �a�oership; 7�C�q:,e:�1.gNeromeol'smiss�nnistaAdi�er ccnnecl�r�lyaorre:�Cenlse�Ferienceheallhylivingandaclivel�fesly�es: ercel.ai�lmon�cipalaerviceslhalsappato:hanliving:contnholetv liawcuoieeso'quzi�iy.iivzoiene�g�or�eons:i!a�:eahae���ezr_eoii�in aner,nitzoie.=_nsizi7ahleciigpla�lori�eec�iihunay'sl��t•.ire.a�e llvngslOtlo.v'[It:cn1;.:s.'-". i'I"�:':i-ci.:ii'. I]r'I'zl.'t:..n..'.•r-';rt 'i'i"^. ..i•. -r.• 1 I 1 I • I i I I I I ' :�: I I. '. r.' i ` I• POLI CY dGEHUA ilams arz issues ina�need eirec�i wi or a oW�cy MANAGE MEHT A6 ENOA iten�s are�ssues �a wi�icn lne Ciry �ee�src•n 6y lhe Cily Council.or need a major funding daciswn hy 1�e fa[y Caunc�l has set lhe rnerafl direclion and prwided inilial f¢nding, Cn���c�l.or�ss�es[Aal ne[d C�lyCn�nc�l leadersh�p�n Ihe ea�mun�ty nr may req��rn��rtherC�ly Ca��!e�I aM�aa or I�ad�ag.nr are aia�or .vin�ll:e•�uve:vnerlalho9ms. Tl•ep�1�=y�geneaisAivieedirlolap managevciilg-c•.ec!s'7alai:_rlalen•nIC�'±yearsleiin�'einenl. iFe ��iiC'iliesn:rc li.v,li��riCiilies rnana�e:iiei�l a�e'iF.v y Aiv.]e{iii'n I�i�:i�C•ilie• an[I'iu:i�:iiC•iliec 2�17-2019 POLICY RGEHDA 2017-P019 MAHRGEMEHT.AGENDA i0P P RI�RI T I ES;ir alpFateii:,�I nde-: i�P PRIORIT I ES ;n�x I��ahr:�i�a i n•cP•: • C^_i11�11A•:Y.i:ii2R£�i111iC3[iOA:S[[EP.[SC��P.2i'ABiiSi�P.55CWP:OPi�Eil1 • CIIAHGCPrpgnm.linplEnienlalion • City+ide fl�wer plsnling Pmgram • CitynideTrall�c Signal9�ncAron��auon • fAillfAuAilrni�ES�IlISEI812gy � Com�skeyPahFspansbnanAReno-rf�nn • Campreaeos�ve pian:A�aptioo • Cresceoi Cammunip�n�nn Center. Oerxiopmant Agreement • East-WestCamdor5l�dylmplemenlalrc� • Grea[er0�6uq�e0nelopmenlCoryoralion�ownlownTransfwmalion • AI35t0rP13i�iprCl�3pl2in5[Miilllslaiid • P.esineinibl4l[unngllAgrad�flppAPrplxliO�Prpgr3m • SouthPoM1RedevelopmenlMestcrPlan • Y��stsitle4NaterSyaiem:lmplementa4ar • SplashPad HI6HPRIORIilES;inalp�ahetirslo•de+l HI6HARIORIiIfS ;icaipea6et�cai�.��-� • AflirinativPJrFurth¢nngF9irHouNr1gP18�.0Eu¢IopmBnl • GrimePmrenlioo P�ograo� :r.paosiwi • Ca�:graph Pannership:Efglo-AerlormanceGwemmmt • O�iap�nalcdBu�iCmysr5l����i�.��ti • C�isv^�ionnaoceMeasures�PpenpelaCalaWglOata-�nren . Fne�lags Cenier Sludy Cnrz:�ance • InclusiueDuh�ue • I�[e�nationalCajJCWnlylAanagpn�ntAuaCiatiOn(ICMA] • ISerperBoulevarA Revilaliralieake;ieil feironsnip In�ema�ionalCxehartge • Molticullu�al Family Cenler Gal�s S��Id.ng p�ryc'�on arA f u+rLng • leis a�e Services Depadment Assessment • RiverCruise�ocN:ngFaedi�ies • PaiAi�gRampMainlenanceGireclioruFunding • RO�EvHlFM36W91CripHer • iee.�nvu��gprafessiooalsl5eniusfaekwnParkP,IMPro�rem � Ha1er&ResourceReaoveryCeolerl{uVien[iretliog �vL11TC[OYf5P0�[AfPCCVLAiII$SPSSi0115 i�/YI$uSi N,'��,��rAJKiI RCRECfS R2��i1REd IM 15-�P.2f Vi5i0f�513i[I121Y antl mission s[alerreo[and idan�ilicd cigM frre•�ear goals'orlAc c�T. ihey also ideolifkd topantl hi¢h priwifies'or a Reu !]i13117 Nr17-pCl9 poli�y�npp�tS+Rll a5 a ma�W&eRenl dSCMa'Or prOjEt�SdM ind'y1q'CS pWnn¢Q br pC1F-p019. 7 2017-2019 MANAGEMENT IN PROGRESS ' WaterDepartmentMailingsforBarringtonLakesandClWACustomers • Emerald Ash Borer Program Implementation • Steeple Square Campus • CNG Truck Purchase(3) • Transit Service Expansion • Bee Branch Community0rchard • Riverfront Lease Gavilon Sites(2) • Community Climate Action and Resiliency Plan • Workforce Market-rate Housing • lowa Economic Development Authority Community Energy • Industrial Park Development • Recycling Program • Brownfield Area-wide Planning • Path Fonvard(Air Quality)Plan • Economic Impact of Historic Preservation—Marketing Plan • Four Mounds Foundation/HEART Program • Phased Historic Architectural Survey • Purchase of Service Program • Marketing Du�uque Jet Center Services • My Brother's Keeper • Ad on the RiverWinter Edition • Sister Cities Program • City Focus Magazine on Economic Development • Airport Sanitary Lagoon Removal • Art on the River Exhibit • The Jule Evening Service Implementation • America's River III • Smad Transportation Program • Sale of P.d on the River Sculptures • Bus Routes • AirServiceExpansion • DubuquelndustrialCenterSouth 2017-2019 MA10R PROIECTS • OppodunityDubuqueJo�TrainingPrograms • Leadership Enrichment After School Program(LEAP) • Fire Headquaders and Stations ADA Compliance Upgrades • Text to 9-1-1 • Fire Station HVAC and Lighting Improvement Projects • Radio System Upgrade to P25 • 17th Street/West Locust Reconstructions Project • Neighbor2Neigh�orPilot Initiative • Thomas Place RetainingWall Repair • Fats-Oils-Grease(FOG)Program Inspections and Enforcement . Lowell Street RetainingWall Repair • DispatcherTraining • CumminsCoudWallRepair/WaterMainReplacement • Communication National QualityAssurance . 22nd Street/Kaufman Avenue Reconstruction Project • CP.D Connection to City Camera Network • HVAC Upgrades • "Smad 9-1-1"Building Pmfiles • Munir.ipal Service Center Imprnvements • Am�ulance Replacement • Water Main Extension Projects • ADA Audit • West 3rd Street Reservoir Back Up Generator:Purchase Solar Projects(2) • CommunitySolarAction Plan • Liquid Deicer Blending System Upgrade Project • Source of Income Implementation of Recommendations . Cell 9 Phase III Landfill Expansion • Non-Emergency Mobile/Podable Radio Units Replacement . Washington Street 30°Force Main • Water and Resource RecoveryCenter • Pipelines Inspection Equipment Upgrade Project • Fire Pumper Replacement • Water Depadment Well Maintenance • 2018 Community Health Needs Assessment/Health Improvement Plan . gee Branch Project Municipal Separate Storm Sewer System(MS4)Permit • Automatic Fire Station Aleding Project Compliance Program/Projects • Fire Depadment Accreditation • Energy Eflicient Street Lights • Housing Grants for Homeowner Rehabilitation . WaterTank Inspection and Maintenance • HUD Voluntary Compliance Agreement • Former Du6uque Brewing&Malting Building Project,3000 Jackson St. • FDAVoluntary Retail Food Regulatory Standards • Flexsteel Project • Police Oflicer Recruitment and Retention • Southwest Aderial Project(IDOT) • 21st CenturyPolicing:Action Plan . Bee Branch Watershed Flood Mitigation Project • Healthcare Coverage for Residents from the Marshall Islands . Historic Millwork District Public Projects • Diverse Police Hiring • Five Flags Theater and Ham House Building Improvements • EquityRepod • GrandRiverCenter • Code Enforcement Accela Program • Creekwood Park • Flood Wall/Levee Breech Study and Action Plan • The Jule Operations&Training Center Project • Housing Department Equity Plan • East-West Roundabouts • AbandonedNacant Buildings Repod • Traflic Signal Upgrade(1) • Direct Time Entryand Employee Access Center . Upper Bee Branch CP Railroad Cmssing • WaterSmad Podal Software Implementation • North Cascade Road Reconstmction Project • InVision Software for ADA Improvements • Washington Street Improvement Project • Autolink of Finance Community Plus and Laserfishe . Menards Frontage Road Project • SRF 2017 Debt Issuances(Kerper Project) • Military Road Reconstmction Project • Grant Management Software • Chavenelle Road Rehabilitation Project • Debt Reduction Plan Implementation • Chavenelle Road Hike/Bike Trail Project • Mobile Asset Management Software • ADA Curb Ramp Projects • Labor Negotiations and Contract • University and Grandview Roundabout • Water Source Initial Plan and Distribution Hydraulic Model • I-Net Future:Strategy and Actions • CityWe�siteAudit • Code of Ordinances $ ATTACHMENT C City of Dubuque lnsurance Requirements forPfofessional Services INSURANCE SCHEDULE J 1. shallfumish a signed certificate of insurance to the City of Dubuque; lowafor the covetage required in Exliibit I prior to commencing work and at therend of the pro�ect ifttie term ofwork is longer than'6Q days Contractors presenting>annual certificatesshall present a certificate at ttie end of each pro�ect+ivith the final billing Each certificate shall'be prepared on the most current ACORD form approved by the lowa Department of Insurance or an equivaJent approved by the Finance Director Each certificate shall include a statement under Description of Operations as to why the certificate was issued:Eg Pro�ecf# or Project Location at or construction of 2: All policies of insurance requi�ed hereunder shalf be with an insurer authonzed to do business in lowa and all insurers shall have a rating of A or better in ttie current A.M Best s Rating Guide. 3: Each certificate shall be furnished to the DeparFment of the City of Dubuque: 4: Failure to prowde coverage required by this Insurance Schetlule shall not be deemed a waive�of these�equirements by the'City of Dubuque. Failure to o6tain or maintain the required insutance shall be considered a material breach of this agreement 5. ContraCtors shall require all subconsultants and sub subconsultants'to obtain and maintain during' the performance of work insurance forthe coverages descnbed in this lnsurance Schedule and shall okitain certificates of insurances from all such subconsultants and sub subconsultants. ContraCtors agree that they shall be liable for the fiailure of a subconsultant and sub- subconsultant to obtain and maintain such coverages The City may request a copy of su�h certificates from the Contractor, 6. All required endorsements shall be attached to certificate of insurance. 7. Whenever a specific ISO focm is listed, required tlie current edition af tFie form must be used, or an equivalent form may kie substituted if approved by the Finance Ditector and sub�ect to the contractor identifying and listing in writing all devia5ons and'exclusions from ttie ISO form; 8. Contractors shall lae reqwred to carry tfie minimum coverage/limits or'greater ifrequired by lavd or other��legal agreement,in Exhibit l. Jf the canti�actor's limits of lia6ility are higfi�r than tFie requited minimum:limits then the provider s limitsshall be tFiis agreement s requiced limits. Page 1 of 4 Scliedule J Professional Services November 20T7 9 City of DubuqueJnsurance Requirements forProfessional Services INSURANCE SCHEDULE J (continued) Exhibit l A) COMMEaCIAL GENERAL LI/aBILIN General Aggregate Limit $2,000,000 Products-�ompleted'Operafipns Aggregate Lirriit $1,OOO,adO Personal and Advertising In�ury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage LimiY(any one occurrence) $50,000 Medical Payments $5,000 1} Coverage sliall be written on an occurrence; not claims made, form The general liability coverage shall 6e wntten in accord with ISO form CG0001 or business owners form BP0002. All deviations from tlie standard IS0 commercial general liability form CG 0001, or business owners form BP 0002,shall be clearly identified: 2} Include ISO endorsement form CG 25 04"Designated Location(s} Generaf Aggregate Limit or CG 25 03 'Designated Construction Pro�ecY(s) General AggregaTeiLiinit as ap�ropriate. 3} Include endorsement indicating tFiat coverage is pnmary and non-contributory. 4} Include Preservation of Governmental Immunities Endorsement.(Sample attached)„ 5} Include additional insured endorsement for: Tfie City of'Dubuque, including all-its elected and appointed officials, all its employees and volunteers all its boards, commissions and/orauthonties and tFieir board members, employees and valunteers Use ISO fo�m GG 2026. 6j Policy shall include Waiver of Right to Recover from Others endorsement. B) AUTOMOBILE LIABILITY CombinedSingle Limit $1,QOO,OOQ C) WdRKERS'COMPENSATI4N & EMPLOYERS LIABILITY Statutory benefits covering all employees in�ured on the�ob 6yaccidenYoY disease as �iresctibed�by lowa Code Chapter 85 as amended: Couerage A Statutory—State of lowa Couerage B Employers Liakii[ity EachrAccident $100,dd0 Each'Ernployee-0isease $100,dd0 Policy Limd Disease $500 OOB Policy shall include Waiver of Right to Recover from Others endorsement. Nonelection of Workers' Compensation or Employers Liability Coverage under lowa Code sec. 87 22 _yes form attached Page 2 of 4 Schedule J Professional'Services November 2017 10 City of Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J (continued) D) UMBRELLA/EXCESS LIABILITY $1,000,000 Umbrella/excess liability coverage must be at least following form with the underlying policies included herein. E) PROFESSIONAL LIABILITY $1,000,000 Provide evidence of coverage for 5 years after completion of project. F) CYBER LIABILITY $1,000,000 _yes _no Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. Page 3 of 4 Schedule J Professional Services November 2017 11 City of DubuqueJnsueance RequiYements for Professional Services PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 4. Nonwaiver of GoveYnmental [mmunitv. The insurer expresslyagrees and states that the purchase of this palicy and the including of the City of Dubuque lowa as an Additional Insured does not warve any of the defenses of governmental immunity available to the City of Qubuque, lowa under Code of lowa Section 670 4 as it is now exists and as it may be amended from time to time: 2. Claims Coveraqe. The insurer further agrees thafthis policy of insurance shall cover only tFiose claims not subJeCt to the defense of governmental immunity under the Code of lowa Section 670 4 as it now exists and as it may be amended from time to time:Those claims not sub�ect to Code of lowa Section 670 4 shall be covered by the terms and conditions of this insurance policy: 3. Assedion of Government Immunitv The City of Dubuque, lowa shall be responsible for asserting any defense of governmental immunity, and may do so atany time and shall do so upon the timely written request of the insure[. 4. Non Denial of Coveraqe The insurer shall not deny coverage under this policy and the insurer shall not deny any of the [ights and benefits a�cruing to the City of Dubuque Fowa underthis policy for reasons of govemmental immunity unless and until a court of competent�urisdiction has ruled in favor of the defense{s) of govemmental immunity asserted by the Oity of Dubuque lowa, No Other Chanqe in Policv. The above preseivation of governmental immunities shall not otherwise change or alteY the coverage available under tFie policy. SPE � IMEN (DEPARTMENT MANAGER:I fILL IN ALL BLANKS AND CHECK BdXES}r Page 4 of 4 Schedule J Professional'Services November 2017 12 ATTACHMENT D iNc�usivE dubuque Connecting People•Strengthening Community Inclusive Dubu ue q A local network of community leaders from faith, labor, education and government organizations dedicated to advancing justice and social equity in our community. � '. s � _ � e - � � _ 1 _ A� f ���. � � �' � � � � ' � _ � � ' . � � . 1 .f � 1 ' �� 1� ,��� } � s' ' (, � � � � . y �.� �' . .�..., e, � . � � � . ; � ` 13 What is Inclusive Dubuque? . .. , � . . . - Inclusive Dubuque is a peer-learning network of partners committed to creating an informed, equitable and indusive � ' community where all people are respected,valued and � � � � - �- . . . engaged.The network is comprised of more than 50 • . � � . . . organizations across sectors induding faith, government, nonprofit, business, education and more.To see a complete ' � - � � ` " - listing of organizations,visit www.indusivedbq.org. ; The Indusive Dubuque network works�ollaboratively to eliminate bias in our ` ' , �ommunity.While this goal would be diffi�ult for a single organization or individual to a�hieve,ea�h network member�an�ontribute to an effe�tive out�ome by: • providing data and information to inform decisions • supporting equifij education opportunities • creating and sharing equifijtools These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities. Sector Groups Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile. Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making. Peer-Learning Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity. Earty Warning Community Mobilization CVB integrates ' Business leaders and Planning @ cultural competency My Brother's Keeper � identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms .' e . � • Gathering of Implementation Cityjoins Government Race and Equity Partners IncWsive�u6uque Alliance on Race 5 Equity Training through • Launched (6ARE) 6ARE �: • � 14 I'm a Dubuquer Campaign � Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 ' Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. - campaign was part of a local partnership between the Network and " '" . . - . the Telegraph Herald to redefine a term deeply embedded in the . , . � Dubuque community from something used to draw a line between - • �� ��� � - �- - insiders and outsiders into one that welcomes all who call �"" Dubuque home. Learn more about the campaign at www.imadubuquer.com. Best Practices Last year,the Network launched"Best Practices in Diversity, Equity and Inclusion," a nine-month, peer-learning work-shop series. Organized by the network's Peer-Learning Council (PLC),the series gives participants the opportunity to learn about and engage in best practices for diversity, equity and indusion.Sessions took place on a monthly basis and cover such topics as leading organizations through change, meeting organizational goals, communication, and recruitment strategies.The series will wrap up in June with presentations by participants demonstrating how they will apply the skills they have learned to support their organizations'equity and indusion goals. Sector groups leam Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer Profile 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-leaming session Oct:Best Practices 6egins i � i � i i . i � : Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices with author Oct:Community Equity Profile complete Equity Toolkit (continued) MadeleineTaylor Nw:SectorgroupsformaroundEquityProfilepriorities � 15 The Network at Work Network and community members have joined � • - � •• ,• � • •�� - partner-led working groups to address new _ _ _ � � � � � challenges and bring the racial/social equity lens to � -� • - � - •: -. existing programs and efforts in education, arts and � - .' ' culture and our neighborhoods.These groups work . e�,��� to identify priorities, measurable indicators and r partners and programs that can be engaged to affect change. ' � ° w�_. ��, r��_' , . q _ . ��, Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we�an tra�k our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as members identify voi�es missing from the�onversation. In addition to parti�ipating in se�tor groups and Best Pra�ti�es,network partners are already taking steps in their own organization.These network-owned a�tions help�ontribute to�reating an equitable and indusive�ommunity where all people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work": • Economic Wellbeing:Northeast lowa Community • Higher Education:Loras College has implemented College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors have implemented an outrea�h strategy to engage Student Program�urri�ulum. minority�ommunity members in Opportunity Dubuque. • Government:The City of Dubuque has joined the • Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is �reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit. guide minority and under-represented business owners toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community Health Center,University of Dubuque,Dubuque's • Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove �omes for all students. barriers to�are. TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG ���Lus��� dubuque Connecting People•Strengthening Community Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque. 16 ri�in crry rer D U�B`j..� UE ^ J h9ir.kr��iece'e��Rir AQiegi<,:I��{�f . _�.. - The City of Dubuque's team of Intercultural Facilitators offers two learning and development workshops for City employees and partner organizations: • A 10.5 hour foundations workshop that is designed for individual development and focuses on raising awareness, fostering improved understanding, and providing tools that can be used to build individual skill at navigating differences. • A 32 hour application workshop that is designed for teams who are interested in developing a plan for advancing equity and inclusion goals within their team or organization. Both workshops are grounded in an intercultural approach that is evidence informed and developmental. It is important to understand what our training is and is not: • First, the intercultural approach acknowledges race and racial issues but does not limit its focus to these issues. Rather, the focus is on culture as a broad concept that encompasses all people, and on the various aspects of cultural and social identities that may make a difference when we are interacting with one another. • Second, the goal is not to change beliefs or belief systems. The goal is to build skills so that people are effective interacting across cultural differences. • Third, the focus is on a broad set of skills that can be applied across cultures to improve communication and understanding. The training does not focus on culture specific details and information. • Fourth, although training employees can be a very productive tool, depending solely on training to foster acceptance and the skills needed to make sustainable change is severely limited. There must be sustainable efforts to support staff in applying newly acquired skills. We don't expect to be competent in a sport after a few practice sessions, similarly we cannot expect to be competent working with cultures other than our own after a few workshops. • Finally, there is a recognition that any skills learned must be applied in context, and that training is only one piece of a larger approach that includes assigning resources and developing a long-term strategy to identify barriers affecting certain groups and to create an inclusive and equitable work environment. 10.5 Hour Workshop: Intercultural Competence and Equity Objectives of the workshop are to: • Establish a common language and understanding regarding an intercultural approach to equity and inclusion • Reinforce the importance of continuing to develop the skills needed to work and live in a culturally diverse community 17 ri�in crry rer =' __ DU�B`j..� h9irltr��iece'e��Rir AQiegi<,:j����f � - • Understand how we process diversity related information to form perceptions about ourselves and others • Examine some of the foundations of culture • Examine personal identity and its relationship to culture • Examine how language, non-verbal communication, and values can interfere with communication • Begin to unpack inclusion and equity issues in individual organizations using an intercultural approach • Understand employee roles in contributing towards an inclusive organizational culture 32-Hour Developing Equity Frameworks through Intercultural Methods This workshop is best suited for those working on teams seeking to advance equity and inclusion. Participants will use an intercultural framework to collectively explore individual, institutional, and systemic opportunities. The program includes opportunities for participants to practice using the tools they have received, working together to identify dilemmas facing their organizations, to develop strategies for addressing issues, and to create action items. Objectives for the four-day program are to: • Understand fundamental concepts related to an intercultural approach to inclusion and equity using individual, institutional, and structural levels • Learn tools and skills that can be applied to influence organizational change • Recognize inclusion and equity issues to advance action plans to stabilize equity and inclusion in the organization • Identify equity needs of your community through your organization's lens and set goals to influence a positive impact in the community • Identify inclusion and equity issues and begin to develop an action plan to advance equity and inclusion in participant organizations or groups • Create an all-encompassing environment based on trust for: o Effective team building o Healthy workforce culture o Active strategic planning 18