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CS Agreement for Fiscal Year 2019_CVB/Travel Dubuque Copyrighted June 18, 2018 City of Dubuque Consent Items # 7. ITEM TITLE: Contracted Services Agreement for Fiscal Year 2019 with Dubuque Area Convention and Visitors Bureau (Travel Dubuque) SUMMARY: City Manager recommending execution of the attached Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau (Travel Dubuque)to provide funding for tourist and convention development on behalf of City. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type NNM Memo City Manager Memo Staff Memo Staff Memo Contracted Services Agreement Supporting Documentation Dubuque THE CITY OF � DT T� � All-AmericaCity � � � II � r Masterpiece on the Mississippi 200)•21tt2.2013•:Ol] TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Dubuque Area Convention and Visitors Bureau DATE: May 31, 2018 During the Fiscal Year 2019 budget process, the Mayor and City Council provided $1,134,522 for a Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau. The changes to the Fiscal Year 2019 agreements include progress reports submitted quarterly instead of monthly, reports submitted using a form on the City's website, reports will include equity and inclusion reporting, and audit reports are due within 60 days of audit completion instead of 60 days after year-end. Budget Director Jennifer Larson is recommending execution of the attached agreement with the Dubuque Area Convention and Visitors Bureau to provide funding for tourist and convention development on behalf of City. I concur with the recommendation and respectfully request Mayor and City Council approval. � � Mich el C. Van Milligen MCVM/jml Attachment cc: Keith Rahe, President and CEO, Dubuque Area Convention and Visitors Bureau Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Teri Goodmann, Assistant City Manager Maurice Jones, Economic Development Director Jenny Larson, Budget Director Dubuque THE CITY OF � DT T� � All-AmericaCity � � � II � r Masterpiece on the Mississippi 200)•21tt2.2013•:Ol] TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — Dubuque Area Convention and Visitors Bureau DATE: May 31, 2018 Attached for City Council approval is the Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau for Fiscal Year 2019. In FY 2014, the Dubuque Area Convention and Visitors Bureau became a separate not- for-profit from the Dubuque Area Chamber of Commerce. Payments of the 50 percent hotel/motel tax are paid directly to the Dubuque Area Convention and Visitors Bureau rather than being paid to the Dubuque Area Chamber of Commerce. The Dubuque Area Convention and Visitors Bureau is required to report monthly on the use of the hotel/motel tax. The adopted Fiscal Year 2019 operating budget provides a payment of $1,134,522. This amount represents 50 percent of the hotel/motel tax received by the City for the period of October 1, 2017 through September 30, 2018. Payment will be made to the Dubuque Area Convention and Visitors Bureau in four equal quarterly installments of $283,630.50. The reporting requirements have changed as follows: 1. Progress reports will be submitted quarterly instead of monthly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion instead of 60 days after year-end. It is my recommendation that the City Council approves the attached Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE AREA CONVENTION AND VISITORS BUREAU THIS AGREEMENT, dated for reference purposes the 1st day of July 2018, is made and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area Convention and Visitors Bureau (Agency). WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and encouragement of tourist and convention business in the City of Dubuque; and WHEREAS, City has agreed to provide certain financial assistance in an amount equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out such tourist and convention development on behalf of City; and WHEREAS, Agency represents itself as technically and professionally qualified to provide services to effectively promote and develop the tourist and convention business for City. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Services Agency shall: a) undertake such services that are necessary and requisite to carry out a Program of Work as will be described in a Convention and Visitors Bureau Business and Marketing Plan that will be submitted to the City Manager no later than December 31, 2018; b) retain competent and qualified staff under appropriate supervision to plan and implement the Program of Work in an efficient and timely manner; c) maintain a Tourist Information Center throughout the entire year; d) continue marketing conventions at the Grand River Center and Five Flags Center; e) continue marketing of the National Mississippi River Museum and Aquarium; f) coordinate America's River Project activities with the America River Corporation. The Agency will act as the lead promotional entity for the America's River Project 1 as well as being the lead marketing agent for the entire destination; including the newly created Port of Dubuque Marina; g) further the goals of the America's River Project; h) comply with City Council goals and priorities set forth in Exhibit A and i) support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion.The City will provide opportunities to demonstrate this support by inviting the President of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; c. Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. 2. City Responsibilities City designates the Economic Development Director, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 3. Time of Performance The term of this Agreement shall be from July 1, 2018 through June 30, 2019. 4. Compensation a) City shall pay to Agency an amount not to exceed $1,134,522 (which represents fifty percent (50%) of the hotel and motel tax received by City for the period of October 1, 2016, through September 30, 2017. Such sum shall constitute full and 2 complete compensation for all services to be rendered including personnel costs, travel, printing and publications, and all other expenses. b) The compensation of $1,134,522 for fifty percent (50%) of the hotel motel tax received by City shall be paid by City to Agency in four quarterly installments upon receipt by City of a requisition for such payment from Agency. Such payments shall be due and payable as follows: First Quarter-$283,630.50; Second Quarter - $283,630.50; Third Quarter - $283,630.50; and Fourth Quarter - $283,630.50. Earlier payment of the hotel motel tax may be requested by Agency to the City Manager for consideration. 5. Audit and Evaluation a) Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. b) Agency shall provide the Economic Development Director an annual audit report as an electronic or paper document not later than October 1. c) Agency's Board shall appoint an audit committee. The members of the Audit Committee shall be as follows: Treasurer of Dubuque Chamber of Commerce Board; City of Dubuque Finance Director; City of Dubuque Budget Director; County of Dubuque Budget Director; and Treasurer of Dubuque Main Street 6. Reporting and Monitoring. a) Agency shall provide City quarterly reports at a regularly scheduled City Council meeting detailing its activities beginning with the quarter ending September 30, 2018. b)Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following link (https://www.cityofdubuque.org/FormCenter/Budget-15/Contracted- Services-Performance-Report-208) to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency. The online quarterly reports shall be due on September 30th, 3 December 31st, March 29th, and June 29th. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. c) Agency shall provide to City copies of studies, brochures, and other documents, which may be produced to support and/or otherwise promote the work program of Agency. d) To assist in coordinating the activities of Agency with City, City's Mayor, one member of the Dubuque City Council and the City Manager shall be appointed to Agency's Board of Directors. e) Agency shall appoint a Convention and Visitors Bureau Advisory committee comprising of no more than 25 members appointed by the Board to one- year terms. The committee members shall include City of Dubuque and Dubuque County employees and representatives of the tourism and convention industry in the City of Dubuque. No City or County elected official, City or County employee or member of the Chamber of Commerce Board of Directors may serve as the chairperson. f) Copies of minutes of all meetings of the Convention and Visitors Bureau Board of Directors,Advisory Committee and Audit Committee shall be filed with the City Manager within ten (10) days after each meeting. 7. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, degree of disability, sexual orientation, gender identity, or disability. 8. Interest of Members,Officers, or Employees of the City of Dubuque; Members of the Dubuque City Council; or Other Public Officials 4 No member, officer, or employee of City or their designees or agents; no member of the Dubuque City Council; and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement. 9. Termination of Agreement. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty-day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 10.Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 11.Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Exhibit B. WITNESS: CITY O 'UBUQUE Eel K7 in Firnsta I, City Clerk '; •= rin Ric W. Jone. , Presiding Officer DUBUQUE AREA C■NVENTION AND VISITORS BUREAU 4.1 6,„,10 Keith Rahe, Pre is ent CEO Chair of the B and 5 THE CITY OF � DuB E Masterpiece on the Mississippi G 0 A L S & P R I 0 R I T I E S 2032 VISION STATEMENT CITY MISSION STATEMENT Dubuque 2032 is a sustainable and resilient city and an inclusive and Dubuque city government is progressive and financially sound with equitable community.Dubuque 2032 lias preserved our Masterpiece residents receiving value fortheirtax dollars and achieving goals on the Mississippi,has a strong diverse economy and expanding through partnerships.Dubuque city governinenYs mission is to deliver connectiviTy.Our residents experience healthy living and active lifestyles; excellent inunicipal services that support urban living;contribute to have choices of quality,livable neighborhoods;have an abundance oi fun an equitable,sustainable city;plan iorthe community's future;and thingsto do;and are engaged in the community. facilitate access to aitical human services. I I : ! I � I .� • � � • i •�� � . r � 1 � �� � � ' � �• � � 1 i � � � 1 � � . � . � .i • .� • . � � .� • .� • �� ��� � � � 1 • ' � ' � �• � ' �� � • � 1 � � .� • � •� � � .� • �� � � �� � .� • � • 1• � �� POLICY AGENDA items are issues that need direction or a policy MANAGEMENT AGENDA items are issues for which the City decision bythe City Council,or need a major funding decision by the City Council has set the overall direction and provided initial funding, Council,orissuesthatneedCityCouncilleadershipinthecommunityor mayrequirefurtherCityCouncilactionorfunding,oraremajor with othergovernmental bodies. Tlie policyagenda is divided intotop management projectsthat maytake multipleyearsto implement. The priorities and high priorities. management agenda is divided into top priorities and high priorities. 2011-2019 POLICY AGENDA 2011-2019 MANAGEMENT AGENDA TOP PRIORITIES(in alphabetical order) TOP PRIORITIES(in alphabetical order) • Central Avenue Revitalization:Streetscape and Business Development • CHANGE Program:Implementation • Citywide Flower Planting Program • Citywide Traffic Signal Synchronization • CommunitywideSolarStrategy • ComiskeyParkExpansionandRenovation • Comprehensive Plan:Adoption • Crescent Community Health Center:Development Agreement • East-West Corridor Study Implementation • Greater Dubuque Development Corporation Downtown Transformation • MasterPlan forChaplain Schmitt Island • Residential Housing Upgrade/Flood Protection Program • SouthPortRedevelopmentMasterPlan • WestsideWaterSystein:lmplementation • Splash Pad HIGH PRIORITIES(in alphabetical order) HIGH PRIORITIES{in alphabetical order) • Affirmatively Furthering Fair Housing Plan:Development • Crime Prevention Program Expansion • Cartegraph Partnership:High-Performance Government • Dilapidated Buildings/Structures • City Performance Measures/Open Data Catalog/Data-Driven • Five Flags Center Study Governance • InclusiveDubuque • InternationalCity/CountyManagementAssociation(ICMA) • Kerper Boulevard Revitalization Report Fellowship International Exchange • Multicultural Family Center:Colts Building Direction and Funding • Leisure Services Department Assessment • RiverCruise Docking Facilities • Parking Ramp Maintenance:Direction/Funding • Roosevelt Road WaterTower • Teen/Young Professionals/Seniors:Jackson Park Pilot Program • Water&ResourceRecoveryCenterNutrientTrading Overthe course of three evening sessions in August 2017,City Council members reaifirmed the 15-year vision statement anA missinn statement anA iAentifieA eight five-year gnals fnr}he r.ity. They alsn iAentifieA}np anA high prinrities fnr a Rev.11/13/17 2017-2019 policy agenda as well as a management agenda for projects and initiatives planned for 2017-2019. 6 2011-2019 MANAGEMENT IN PROGRESS ' WaterDepartmentMailingsforBarringtonLakesandClWACustomers • Emerald Ash Borer Program Implementation • Steeple Square Campus • CNG Truck Purchase(3) • Transit Service Expansion • Bee Branch Community0rchard • Riverfront Lease Gavilon Sites(2) • Community Climate Action and Resiliency Plan • Workforce Market-rate Housing • lowa Economic Development Authority Community Energy • Industrial Park Development • Recycling Program • Brownfield Area-wide Planning • Path Fonvard(Air Quality)Plan • Economic Impact of Historic Preservation—Marketing Plan • Four Mounds Foundation/HEART Program • Phased Historic Architectural Survey • Purchase of Service Program • Marketing Du�uque Jet Center Services • My Brother's Keeper • Ad on the RiverWinter Edition • Sister Cities Program • City Focus Magazine on Economic Development • Airport Sanitary Lagoon Removal • Art on the River Exhibit • The Jule Evening Service Implementation • America's River III • Smad Transportation Program • Sale of P.d on the River Sculptures • Bus Routes • AirServiceExpansion • DubuquelndustrialCenterSouth 2017-2019 MA10R PROIECTS • OpportunityDu6uqueJo�TrainingPrograms • Leadership Enrichment After School Program(LEAP) • Fire Headquaders and Stations ADA Compliance Upgrades • Text to 9-1-1 • Fire Station HVAC and Lighting Improvement Projects • Radio System Upgrade to P25 • 17th Street/West Locust Reconstructions Project • Neighbor2Neigh�orPilot Initiative • Thomas Place RetainingWall Repair • Fats-Oils-Grease(FOG)Program Inspections and Enforcement . Lowell Street RetainingWall Repair • DispatcherTraining • CumminsCoudWallRepair/WaterMainReplacement • Communication National QualityAssurance . 22nd Street/Kaufman Avenue Reconstruction Project • CP.D Connection to City Camera Network • HVAC Upgrades • "Smad 9-1-1"Building Pmfiles • Munir.ipal Service Center Imprnvements • Am�ulance Replacement • Water Main Extension Projects • ADA Audit • West 3rd Street Reservoir Back Up Generator:Purchase Solar Projects(2) • CommunitySolarAction Plan • Liquid Deicer Blending System Upgrade Project • Source of Income Implementation of Recommendations . Cell 9 Phase III Landfill Expansion • Non-Emergency Mobile/Podable Radio Units Replacement . Washington Street 30°Force Main • Water and Resource RecoveryCenter • Pipelines Inspection Equipment Upgrade Project • Fire Pumper Replacement • Water Depadment Well Maintenance • 2018 Community Health Needs Assessment/Health Improvement Plan . gee Branch Project Municipal Separate Storm Sewer System(MS4)Permit • Automatic Fire Station Aleding Project Compliance Program/Projects • Fire Depadment Accreditation • Energy Eflicient Street Lights • Housing Grants for Homeowner Rehabilitation . WaterTank Inspection and Maintenance • HUD Voluntary Compliance Agreement • Former Du6uque Brewing&Malting Building Project,3000 Jackson St. • FDAVoluntary Retail Food Regulatory Standards • Flexsteel Project • Police Oflicer Recruitment and Retention • Southwest Aderial Project(IDOT) • 21st CenturyPolicing:Action Plan . Bee Branch Watershed Flood Mitigation Project • Healthcare Coverage for Residents from the Marshall Islands . Historic Millwork District Public Projects • Diverse Police Hiring • Five Flags Theater and Ham House Building Improvements • EquityRepod • GrandRiverCenter • Code Enforcement Accela Program • Creekwood Park • Flood Wall/Levee Breech Study and Action Plan • The Jule Operations&Training Center Project • Housing Department Equity Plan • East-West Roundabouts • AbandonedNacant Buildings Repod • Traflic Signal Upgrade(1) • Direct Time Entryand Employee Access Center . Upper Bee Branch CP Railroad Cmssing • WaterSmad Podal Software Implementation • North Cascade Road Reconstmction Project • InVision Software for ADA Improvements • Washington Street Improvement Project • Autolink of Finance Community Plus and Laserfishe . Menards Frontage Road Project • SRF 2017 Debt Issuances(Kerper Project) • Military Road Reconstmction Project • Grant Management Software • Chavenelle Road Rehabilitation Project • Debt Reduction Plan Implementation • Chavenelle Road Hike/Bike Trail Project • Mobile Asset Management Software • ADA Curb Ramp Projects • Labor Negotiations and Contract • University and Grandview Roundabout • Water Source Initial Plan and Distribution Hydraulic Model • I-Net Future:Strategy and Actions • CityWe�siteAudit • Code of Ordinances 7 ATTACHMENT B City of Dubuque Insurance Requirements for Professianal Services INSURANC'E SCHEDULE J 1-. shallfumish a signed certificate of insurance to the City of Dubuque, lowa for the coverage required in Exhibif7 prior to commencing work and'at the end of the pcoject if tlie term of wo�k is longer,than 6Q days Contractors presenting annual certificates shall present a cettificate aY�the end�af each prpj�ct with fhe fmal billing Each eertificate sliall be p[�pared Qn� the most current ACORD form approved by the lowa Department of Insucance or an equivalent approved by the Finance Directo�: Each ceRificate sfiall include a statement under Descnption of Operations as to why the certificate was issued Eg' Pro�ecf# or Pro�ect Location at � ise consteuctio�5�aP �� � � 2: Alf policies of insurance required hereundershall be with an insurer authorized to do business in �fowa and�afl insurers�sliall have a rating oF��A or beCfer in the cutrent A Mi BesYs Rating Guide. 3 Each certificate shall'be fumished to the Department of the City of Dubuque. 4: Failure to provide covecage required by this.Insurance Schedule shall not be deemed a waiver of these requi�ements by the City of Dubuque. Failure to obtain o�maintain the required insurance stiall be considered a-matenal breach of this agreement 5 Contractorsshall require all subconsultantsand subsubconsultants to obtain and maintain du�ing the performance of work insurance for tFie coverages,described in this Insurance Scliedule and stiall obtain certificates of insurances from all sucFi-subconsultants and sub-subcansultants: Contractors agree ttiat they shall be liable for the failure of a subconsultant and sub- subconsultant to obtain and maintain such coverages. The City may request a copy of suchr cettificates from the Coi�tractor. 6 All,required endorsernents shall be attacFied to ceftificate of insurance. 7, Whenever a specific ISD form is Iisted, required the current edition of the fo[m mustrkie used, or anrequivalenf form may be sul�stituted if ap�i�oved by�the Finance Director and sub�ect to�the contractor identifying and listing irtwriting alJ deviations and exclusions from the ISOform. S. Contractors shall be required to carry the mirnmurn coverage/limits,or greater if required by'law or other legal agreement in Exhibit I If the cantractor's limits of liability are higher'tBan tlie required minirnum limits then the provider'siimits shall be this agreement's required limits. Page 1 of 4 Schedule J Professional Services Nouember 2017 $ City of Dubuque Insurance Requirements far Professional Seevices INSURANCE SCHEDULE J (continued) Exhibit l A) COMMERCIAL GENERAL LIABILIN General Aggregate Limit $2;OOQ,000 Products Completed Ope�aUons Aggregate Limit $1,OOQ 000 Pe�sonal and Advertismg In�ury Limit $1,OOQ 000 EacFi Occurrence $1;OOQ 000 Fire Damage Limit (any one occu�rence) $5Q Q00 Medical Payments $5,000 1) Coverage shall be wntten on an occurrence, notclaims made form. The gene[al Iiability coverage shall be written in accord with ISO form CGOQ01 or kiusiness owners form 8P0002 All deviatrons f�om the standard ISO commerciai generaf liability form CG 0001 or business owners formBP 0002,shall pe ciearly identified: 2) Include ISO endo[sement form CG 25'04 Designated Location(s}Generaf Aggregate Limit" or CG 25 03 Designated Construction Pro�ect(s)General Aggregate Limit" as appropriate. 3) Include endorsement indicating that coverage is primary and non-contributory. d� Incltide�Preserva�kon of Govemmerifal Immunities Endorsement (Sampie �� attacFied). 5� Includeaddrtiona+insured endorsement foY; � The Cify of Dubuque including all its�:elected andappoinfed officials, afl its� employees and volunteers, all its boards commissions and/or autho�ities and their board members employees and volunteers. Use ISO form CG 2026. 6) Policy shall include Waiuer of Right to Recover from Othe[s endorsement B) AUTOMOBILE LIABILITY Combined Single Limit $1,Od0 000 C) WORKERS'COMPENS/�TION& EMPLOYERSLIABILITY Statutory benefits cove�ing all employees injuFed on the job by accident or diseaseas prescribed by lowa Code Chapter 85 as amended. Coverage A Statutory�tate of'lovva Coverage B Emplaye[s Liability Each Accident $1 d0 000 Each Employee Disease $1 d0 000 Policy Limit-Disease $500 000 Policy shall incfude Waiver of Right to Recover from Others endorsement. Nonelection of Workers' Compensation or Employers Liability Coverage under lowa Code sec 87 22 _yes fiorm attached Page 2,of 4 Schedule J Professional Ser'vices November 2017 9 City of Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J (continued) D) UMBRELLA/EXCESS LIABILITY $1,000,000 Umbrella/excess liability coverage must be at least following form with the underlying policies included herein. E) PROFESSIONAL LIABILITY $1,000,000 Provide evidence of coverage for 5 years after completion of project. F) CYBER LIABILITY $1,000,000 _yes _no Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. Page 3 of 4 Schedule J Professional Services November 2017 10 Gity of Dubuque Insurance Requirements for Professional Seevices PRESERUATION OF'GOVERNMENTAL IMMUNITIES ENDORSEMENT 1 Nonwaiver of Governmental Immunitv The insurer exp�essly agrees and states that the purcliase of this policy and the including of the City of Dubuque lowa as an Additional Insured does not waive any of the defenses of govemmental immunityauailable to the City of Dubuque, lowa under Code of lowa Section 670 4 as iY is now exists and as it may be amended from time to time. 2 Claims Coveraqe The insurer further agrees that this policy of insurance shall coveronly those claims not sub�ect to the defense of gouemmental immunity under the Code of lowa Section 670.4 as it now exists and as if may be amended from time to time Those claims not sub�ect to Code of lowa Section 670 4 shall be covered'by the te�ms and conditions of this msurance policy. 3. Assertion of Government Immunitv The City of Dubuque lowa shall be responsible for asserting any defense of governmental immunity and may doso at any time and shall do so Upon the tfinely written requestofthe msurer. 4 Non Denial of Coveraqe The insurer shall not deny coverage under this policy and the msu�e� shall not deny any of the rights and benefits accruing to the City of Dubuque lowa undar this policy for reasons of gouernmental immunity unless and untfl a court of competenf junsdietion has ruled in favor of the defense(s)of governmental immunity asserted by the City of Dubuque lowa. No Othe�Chanqe in Policu Tlie above p�eservation of governmental immunities stiall not otherwise change oY alter the coverage available under the policy: �PECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AMD CHECK BOXES) Page 4 of 4 Schedule J Professional Services November 2017 11 DATE(MM/DD/YYYY) A�o° CERTIFICATE OF LIABILITY INSURANCE 6/19/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Steve Schlueter Friedman Insurance, Inc. PHONE FAX PO Box 759 (A/C,No,Ext): 563-556-0272 (A/C,No):563-556-4425 Dubuque IA 52004-0759 E-MAILDSS: schlueters@friedman-group.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Cincinnati Insurance Company 10677 INSURED DUBUARE-01 INSURER B: Dubuque Area Convention &Visitors Bureau 300 Main Street INSURERC: Dubuque IA 52001 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:371815030 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY Y ECP 03331 01/EBA0333101 7/1/2018 7/1/2019 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO POLICY JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: $ A AUTOMOBILE LIABILITY ECP 03331 01/EBA0333101 7/1/2018 7/1/2019 COMBINED SINGLE LIMIT $ (Ea accident) 1 000 000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS AUTOS (Per accident) A X UMBRELLA LIAB X OCCUR ECP 033 31 01/EBA0333101 7/1/2018 7/1/2019 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$0 $ A WORKERS COMPENSATION ECP 03331 01/EBA0333101 7/1/2018 7/1/2019 )( PER OTH- AND EMPLOYERS LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER IS LISTED AS AN ADDITIONAL INSURED FOR GENERAL LIABILITY ON A PRIMARY&NON-CONTRIBUTORY BASIS. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Dubuque ACCORDANCE WITH THE POLICY PROVISIONS. City Hall 50 W 13th Street AU ORIZED REPRESENTATIVE Dubuque IA 52001 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ATTACHMENT C iNc�usiv� dubuque Connecting People•Strengthening Community Inclusive Dubu ue q A local network of community leaders from faith, labor, education and government organizations dedicated to advancing justice and social equity in our community. � � � � . .,�- - �`' ' �i .� . _ ' , . �ti" _`' ` -- ' _ ,�- — �� , . _ � � '^ ,' � a I '� .� � , t �' �, . P , < `i � `� 9 R � � � ��`� � � � � � � � � � 12 What is Inclusive Dubuque? . .. , � . . . - Inclusive Dubuque is a peer-learning network of partners committed to creating an informed, equitable and indusive � ' community where all people are respected,valued and � � _ � � - �- - . . . engaged.The network is comprised of more than 50 • . � � . . . organizations across sectors induding faith, government, nonprofit, business, education and more.To see a complete ' � - � � ` " - listing of organizations,visit www.indusivedbq.org. h The Indusive Dubuque network works�ollaboratively to eliminate bias in our �ommunity.While this goal would be diffi�ult for a single organization or ,„ , , _ _ __, , individual to a�hieve,ea�h network member�an�ontribute to an - - -- - . - effe�tive out�ome by: • providing data and information to inform decisions • supporting equity education opportunities • creating and sharing equifijtools These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities. Sector Groups Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile. Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making. Peer-Learning Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity. Earty Warning Community Mobilization CVB integrates ' Business leaders and Planning @ cultural competency My Brother's Keeper � identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms .' e . � • Gathering of Implementation Cityjoins Government Race and Equity Partners IncWsive�u6uque Alliance on Race 5 Equity Training through • Launched (6ARE) 6ARE �C � � 13 I'm a Dubuquer Campaign � Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 ' Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. - campaign was part of a local partnership between the Network and " '" •. . - . the Telegraph Herald to redefine a term deeply embedded in the . , . � Dubuque community from something used to draw a line between - • �� ��� � - �- - insiders and outsiders into one that welcomes all who call " '' Dubuque home. . ' Learn more about the campaign at www.imadubuquer.com. . . - . Best Practices Last year,the Network launched"Best Practices in Diversity, Equity and Inclusion,"a nine-month, peer-learning work-shop series. Organized by the network's Peer-Learning Council(PLC),the series gives participants the opportunity to learn about and engage in best practices for diversity,equity and indusion.Sessions took place on a monthly basis and cover such topics as leading organizations through change, meeting organizational goals, communication,and recruitment strategies.The series will wrap up in June with presentations by participants demonstrating how they will apply the skills they have learned to support their organizations'equity and indusion goals. Sector groups leam Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer Profile 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-learning session Oct:Best Practices 6egins i � i � i . i i : Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices with author Oct:Community Equity Profile complete Equity Toolkit (continued) MadeleineTaylor Nw:SectorgroupsformaroundEquityProfilepriorities � 14 The Network at Work Network and community members have joined � • - � •• ,• � • •�� - partner-led working groups to address new _ _ _ � � � � � challenges and bring the racial/social equity lens to � -� • - � existing programs and efforts in education, arts and � ' -� culture and our neighborhoods.These groups work � � _ - . . � ... - . to identify priorities, measurable indicators and . � .� - - - partners and programs that can be engaged to - ' - ' = - ' -' - e., � :�. w . ,• affect change. ��;` �`� � . Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we�an tra�k our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as members identify voi�es missingfrom the�onversation. In addition to parti�ipating in sedor groups and Best Pra�ti�es,network partners are already taking steps in their own organization.These network-owned a�tions help�ontribute to�reating an equitable and indusive�ommunity where all people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work": • Economic Wellbeing:Northeast lowa Community • Higher Education:Loras College has implemented College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors have implemented an outrea�h strategy to engage Student Program�urri�ulum. minority�ommunity members in Opportunity Dubuque. • Government:The City of Dubuque has joined the • Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is �reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit. guide minority and under-represented business owners toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community Health Center,University of Dubuque,Dubuque's • Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove �omes for all students. barriers to�are. TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG ���Lusi��. dubuque Connecting People•Strengthening Community Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque. 15 ri re crry ror DuB ��� UE , h9irltr��iece'o��Rit rYEiegi<dippf � _ . The City of Dubuque's team of Intercultural Facilitators offers two learning and development workshops for City employees and partner organizations: • A 10.5 hour foundations workshop that is designed for individual development and focuses on raising awareness, fostering improved understanding, and providing tools that can be used to build individual skill at navigating differences. • A 32 hour application workshop that is designed for teams who are interested in developing a plan for advancing equity and inclusion goals within their team or organization. Both workshops are grounded in an intercultural approach that is evidence informed and developmental. It is important to understand what our training is and is not: • First, the intercultural approach acknowledges race and racial issues but does not limit its focus to these issues. Rather, the focus is on culture as a broad concept that encompasses all people, and on the various aspects of cultural and social identities that may make a difference when we are interacting with one another. • Second, the goal is not to change beliefs or belief systems. The goal is to build skills so that people are effective interacting across cultural differences. • Third, the focus is on a broad set of skills that can be applied across cultures to improve communication and understanding. The training does not focus on culture specific details and information. • Fourth, although training employees can be a very productive tool, depending solely on training to foster acceptance and the skills needed to make sustainable change is severely limited. There must be sustainable efforts to support staff in applying newly acquired skills. We don't expect to be competent in a sport after a few practice sessions, similarly we cannot expect to be competent working with cultures other than our own after a few workshops. • Finally, there is a recognition that any skills learned must be applied in context, and that training is only one piece of a larger approach that includes assigning resources and developing a long-term strategy to identify barriers affecting certain groups and to create an inclusive and equitable work environment. 10.5 Hour Workshop: Intercultural Competence and Equity Objectives of the workshop are to: • Establish a common language and understanding regarding an intercultural approach to equity and inclusion • Reinforce the importance of continuing to develop the skills needed to work and live in a culturally diverse community 16 ri�in crry rer =' __ DU�B`j..� h9irltr��iece'e��Rir AQiegi<,:j����f � - • Understand how we process diversity related information to form perceptions about ourselves and others • Examine some of the foundations of culture • Examine personal identity and its relationship to culture • Examine how language, non-verbal communication, and values can interfere with communication • Begin to unpack inclusion and equity issues in individual organizations using an intercultural approach • Understand employee roles in contributing towards an inclusive organizational culture 32-Hour Developing Equity Frameworks through Intercultural Methods This workshop is best suited for those working on teams seeking to advance equity and inclusion. Participants will use an intercultural framework to collectively explore individual, institutional, and systemic opportunities. The program includes opportunities for participants to practice using the tools they have received, working together to identify dilemmas facing their organizations, to develop strategies for addressing issues, and to create action items. Objectives for the four-day program are to: • Understand fundamental concepts related to an intercultural approach to inclusion and equity using individual, institutional, and structural levels • Learn tools and skills that can be applied to influence organizational change • Recognize inclusion and equity issues to advance action plans to stabilize equity and inclusion in the organization • Identify equity needs of your community through your organization's lens and set goals to influence a positive impact in the community • Identify inclusion and equity issues and begin to develop an action plan to advance equity and inclusion in participant organizations or groups • Create an all-encompassing environment based on trust for: o Effective team building o Healthy workforce culture o Active strategic planning 17