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CS Agreement for Fiscal Year 2019_DuRide Copyrighted June 18, 2018 City of Dubuque Consent Items # 11. ITEM TITLE: Contracted Services Agreement for Fiscal Year 2019 with DuRide SUMMARY: City Manager recommending execution of the attached Contracted Services Agreement with DuRide. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type NNM Memo City Manager Memo Staff Memo Staff Memo Contracted Services agreement Supporting Documentation Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — DuRide DATE: May 31, 2018 During the Fiscal Year 2019 budget process, the Mayor and City Council provided $25,000 for the Contracted Services Agreement with DuRide. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017, and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. The changes to the Fiscal Year 2019 agreements include progress reports submitted quarterly instead of monthly, reports submitted using a form on the City's website, reports will include equity and inclusion reporting, and audit reports are due within 60 days of audit completion instead of 60 days after year-end. Budget Director Jennifer Larson is recommending execution of the attached contract with DuRide. I concur with the recommendation and respectfully request Mayor and City Council approval. � � Mich el C. Van Milligen MCVM/jml Attachment cc: Greg Orwoll, Executive Director, DuRide Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Teri Goodmann, Assistant City Manager Maurice Jones, Economic Development Jenny Larson, Budget Director Candace Eudaley, Transportation Services Manager Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — DuRide DATE: May 31, 2018 Attached for City Council approval is the Contracted Services Agreement with DuRide for Fiscal Year 2019. The adopted Fiscal Year 2019 operating budget reflects a payment of $25,000 to DuRide, for financial assistance to cover operating expenses of that organization. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017, and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. DuRide utilizes these funds to provide transportation for senior citizens The reporting requirements have changed as follows: 1. Progress reports will be submitted quarterly instead of monthly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion instead of 60 days after year-end. It is my recommendation that the City Council approves the attached Contracted Services Agreement with DuRide and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment D . ,. ,w, al k,,, .;,,,, '''4 2.728 Asbury Rd, Suite 330, Dubuque, IA 52001 (563)451-4999 www.duride.org info@duridedbq.com Board of Directors CHAIR July 10, 2018 Brad Heying Kane,Norby&Reddick P.C. Jennifer Larson, Budget Director VICE CHAIR City Manager's Office Cori Burbach TT Assistant City Manger, City Hall City of Dubuque 50 West 13th St SECRETARY Dubuque, IA 52001 Shirley Shannon The Friedman Group TREASURER Brooke Gomez Dear Ms. Larson, Chief Operating Officer, Crescent Community Health Enclosed is our signed agreement for this fiscal year. Carmen Krantz Eide Bailly LLP Dr. Ross Madden I will be sending a requisition separately. Physician,Retired Jane McCall Thank you very much. Dubuque Regional Humane Society,President and CEO, Retired Thanks to the help from the City of Dubuque, we can look forward Sue Olsen to continuing to serve the members of DuRide and our community. American Red Cross,Retired Greg Orwoll DuRide Executive Director DIRECTORS EMERITUS Sincerely Betty Allen,Mental Health of / . /1/7 America,Retired Susan Balsam°,DuRide Founder, .e 40 'r Body and Soul Gr r g Oryo Tom Berryman,united Methodist Church,Minister ecutive Director irpc tor John Burgart,Superintendent,Dubuque Community Schools,Retired Sr.Patricia Clark,s.v.M. Terrance Friedman,President The Friedman Group Insurance Dr.John Haupert,D.V.M.,Retired Brian Kane,Kane,Norby&Reddick P.C. Sr.Delores Moes,P.R.V.M. Joe Nehl,Dressta North America,Retired Jan Stoffel,Dubuque Arts and Cultural Affairs Coordinator,Retired GETTING SENIORS WHERE THEY WANT TO GO, SINCE 2008 AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DURIDE THIS AGREEMENT, dated for reference purposes the 1st day of July 2018, is made and entered into by and between the City of Dubuque, Iowa (City) and DuRide (Agency). WHEREAS, City desires to engage the service of Agency to provide transportation for senior citizens; and WHEREAS, Agency is willing to provide such services to City upon the terms and conditions set forth herein. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency shall: a) provide transportation services for senior citizens; b) comply with City Council goals and priorities set forth in Attachment A; and c) support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. The City will provide opportunities to demonstrate this support by inviting the President of the Board of the Agency and any volunteers working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: i. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; ii. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; iii. Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and iv. Access to the City's equity toolkit. 2. City Responsibilities City designates the Transportation Services Manager, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 1 3. Time of Performance The term of this Agreement shall be from July 1, 2018 through June 30, 2019. 4. Compensation City shall pay Agency $25,000 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency upon receipt by City of a requisition for such sum from Agency. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following link (https://www.citvofdubuque.orq/FormCenter/Budget-15/Contracted-Services- Performance-Report-208) to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency. The online quarterly reports shall be due on September 30th, December 31st, March 29th, and June 29th. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within 60 days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Transportation Services Manager.' 2 7. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty-day period, this Agreement shall be deemed terminated at the end of such thirty-day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Attachment B. 3 CITY OF DUBUQUE, IOWA DURIDE -Roy-E3-Bt40-1- Exec.`ive Direc •r Ric Jones, Presiding Officer Witness: KeviK irnstahl, City Clerk 4 THE CITY OF �� � DuB E Masterpiece on the Mississippi G 0 A L S & P R I 0 R I T I E S 2032 VISION STATEMENT CITY MISSION STATEMENT Dubuque 2032 is a sustainable and resilient city and an inclusive and Dubuque city government is progressive and financially sound with equitable community.Dubuque 2032 lias preserved our Masterpiece residents receiving value fortheirtax dollars and achieving goals on the Mississippi,has a strong diverse economy and expanding through partnerships.Dubuque city governinenYs mission is to deliver connectiviTy.Our residents experience healthy living and active lifestyles; excellent inunicipal services that support urban living;contribute to have choices of quality,livable neighborhoods;have an abundanceoi fun an equitable,sustainable city;plan iorthe community'sfuture;and thingsto do;and are engaged in the commimity. facilitate access to aitical human services. I I : ! I � I .i • � � • � •�i � . � � � � �� � � ' � i• � � � i � � � � � i . � . � .i • .� • . � � .� • .i • i� ��� � � � � • ' � ' � i• � ' i� i • � � � � .i • � •� � � .i • i� � � �� � .� • � • �• � �i POLICY AGENDA items are issues that need direction or a policy MANAGEMENT AGENDA items are issues for which the City decision bythe City Council,or need a major funding decision by the City Council has set the overall direction and provided initial funding, Council,orissuesthatneedCityCouncilleadershipinthecommunityor mayrequirefurtherCityCouncilactionorfunding,oraremajor with othergovernmental bodies. Tlie policyagenda is divided intotop management projectsthat maytake multipleyearsto implement. The priorities and high priorities. management agenda is divided into top priorities and high priorities. 2011-2019 POLICY AGENDA 2011-2019 MANAGEMENT AGENDA TOP PRIORITIES(in alphabetical order) TOP PRIORITIES(in alphabetical order) • Central Avenue Revitalization:Streetscape and Business Development • CHANGE Program:Implementation • Citywide Flower Planting Program • Citywide Traffic Signal Synchronization • CommunitywideSolarStrategy • ComiskeyParkExpansionandRenovation • Comprehensive Plan:Adoption • Crescent Community Health Center:Development Agreement • East-West Corridor Study Implementation • Greater Dubuque Development Corporation Downtown Transformation • MasterPlan forChaplain Schmitt Island • Residential Housing Upgrade/Flood Protection Program • SouthPortRedevelopmentMasterPlan • WestsideWaterSystein:lmplementation • Splash Pad HIGH PRIORITIES(in alphabetical order) HIGH PRIORITIES(in alphabetical order) • Affirmatively Furthering Fair Housing Plan:Development • Crime Prevention Program Expansion • Cartegraph Partnership:High-Performance Government • Dilapidated Buildings/Structures • City Performance Measures/Open Data Catalog/Data-Driven • Five Flags Center Study Governance • InclusiveDubuque • InternationalCity/CountyManagementAssociation(ICMA) • Kerper Boulevard Revitalization Report Fellowship International Exchange • Multicultural Family Center:Colts Building Direction and Funding • Leisure Services Department Assessment • RiverCruise Docking Facilities • Parking Ramp Maintenance:Direction/Funding • Roosevelt Road WaterTower • Teen/Young Professionals/Seniors:Jackson Park Pilot Program • Water&ResourceRecoveryCenterNutrientTrading Overthe course of three evening sessions in August 2017,City Council members reaifirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a Rev.11/13/17 2017-2019 policy agenda as well as a management agenda for projects and initiatives planned for 2017-2019. 5 2017-2019 MANAGEMENT IN PROGRESS ' WaterDepartmentMailingsforBarringtonLakesandClWACustomers • Emerald Ash Borer Program Implementation • Steeple Square Campus • CNG Truck Purchase(3) • Transit Service Expansion • Bee Branch Community0rchard • Riverfront Lease Gavilon Sites(2) • Community Climate Action and ResiliencyPlan • Workforce Market-rate Housing • lowa Economic Development Authority Community Energy • Industrial Park Development • Recycling Program • Brownfield Area-wide Planning • Path Fonvard(Air Quality)Plan • Economic Impact of Historic Preservation—Marketing Plan • Four Mounds Foundation/HEART Program • Phased Historic Architectural Survey • Purchase of Service Program • Marketing Du�uque Jet Center Services • My Brother's Keeper • Ad on the RiverWinter Edition • Sister Cities Program • City Focus Magazine on Economic Development • Airport Sanitary Lagoon Removal • Art on the River Exhibit • The Jule Evening Service Implementation • America's River III • Smad Transportation Program • Sale of P.d on the River Sculptures • Bus Routes • AirServiceExpansion • DubuquelndustrialCenterSouth 2017-2019 MA10R PROIECTS • OppodunityDubuqueJo�TrainingPrograms • Leadership Enrichment After School Program(LEAP) • Fire Headquaders and Stations ADA Compliance Upgrades • Text to 9-1-1 • Fire Station HVAC and Lighting Improvement Projects • Radio System Upgrade to P25 • 17th Street/West Locust Reconstructions Project • Neighbor2Neigh�orPilot Initiative • Thomas Place RetainingWall Repair • Fats-Oils-Grease(FOG)Program Inspections and Enforcement . Lowell Street RetainingWall Repair • DispatcherTraining • CumminsCoudWallRepair/WaterMainReplacement • Communication National QualityAssurance . 22nd Street/Kaufman Avenue Reconstruction Project • CP.D Connection to City Camera Network • HVAC Upgrades • "Smad 9-1-1"Building Pmfiles • Munir.ipal Service Center Imprnvements • Am�ulance Replacement • Water Main Extension Projects • ADA Audit • West 3rd Street Reservoir Back Up Generator:Purchase Solar Projects(2) • CommunitySolarAction Plan • Liquid Deicer Blending System Upgrade Project • Source of Income Implementation of Recommendations . Cell 9 Phase III Landfill Expansion • Non-Emergency Mobile/Podable Radio Units Replacement . Washington Street 30°Force Main • Water and Resource RecoveryCenter • Pipelines Inspection Equipment Upgrade Project • Fire Pumper Replacement • Water Depadment Well Maintenance • 2018 Community Health Needs Assessment/Health Improvement Plan . gee Branch Project Municipal Separate Storm Sewer System(MS4)Permit • Automatic Fire Station Aleding Project Compliance Program/Projects • Fire Depadment Accreditation • Energy Eflicient Street Lights • Housing Grants for Homeowner Rehabilitation . WaterTank Inspection and Maintenance • HUD Voluntary Compliance Agreement • Former Du6uque Brewing&Malting Building Project,3000 Jackson St. • FDAVoluntary Retail Food Regulatory Standards • Flexsteel Project • Police Oflicer Recruitment and Retention • Southwest Aderial Project(IDOT) • 21st CenturyPolicing:Action Plan . Bee Branch Watershed Flood Mitigation Pmject • Healthcare Coverage for Residents from the Marshall Islands . Historic Millwork District Public Projects • Diverse Police Hiring • Five Flags Theater and Ham House Building Improvements • EquityRepod • GrandRiverCenter • Code Enforcement Accela Program • Creekwood Park • Flood Wall/Levee Breech Study and Action Plan • The Jule Operations&Training Center Project • Housing Department Equity Plan • East-West Roundabouts • AbandonedNacant Buildings Repod • Traflic Signal Upgrade(1) • Direct Time Entryand Employee Access Center . Upper Bee Branch CP Railroad Cmssing • WaterSmad Podal Software Implementation • North Cascade Road Reconstmction Project • InVision Software for ADA Improvements • Washington Street Improvement Project • Autolink of Finance Community Plus and Laserfishe . Menards Frontage Road Project • SRF 2017 Debt Issuances(Kerper Project) • Military Road Reconstmction Project • Grant Management Software • Chavenelle Road Rehabilitation Project • Debt Reduction Plan Implementation • Chavenelle Road Hike/Bike Trail Project • Mobile Asset Management Software • ADA Curb Ramp Projects • Labor Negotiations and Contract • University and Grandview Roundabout • Water Source Initial Plan and Distribution Hydraulic Model • I-Net Future:Strategy and Actions • CityWe�siteAudit • Code of Ordinances 6 ATTACHMENT B Cityof Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J 1. shall furnish a signed certificate of insurance to the City of Dubuque, lowa for the coverage required in Exhibit i pnor to commencing>work and at the end of the project if thie i�rm af work is Ionger Yhan 50 days Contraetors presenting atrt�ual certiftcates shall present a ce�tificate afthe enel of�each project�Nith the�final�L?illing Each��eertificate shall be prepared On the most cu�rent ACORD form approved by the lowa Department of Insurance or an equivalent approved by#he Finance Director. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Eg; Pro�ect# ot Pro�ect Location at or construction of 2 All policies of insurance required hereunde�shall be with an insu�er authorized to do business'in lowa antl all insurers shall have a rating of A or better in the current A M,Best s Rating Guide. 3, Each certificate sliall be furnished to tlie Department of the City of Dubuque: 4 Failure to provide coverage required by this insurance Schedule shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considerad a material breach of this agreement: 5 Contractors'rshall require all subconsultants>and sub-subconsultants to obtain and maintain during the performance of work insurance forthe coverages described in this Insurance Scliedule and sliall obtain certificates of msurances from all such§ubconsultants and sub-subconsultants: Contractors agree tliat they shalt'be liable fo�the failure of a subconsultant and sub- subconsultant to obta[n and maintain sucli'couerages:The Citymay request a copy of such certificates from the Gontractor, 6 RII required endorsements shall kie attaclied to certificate of insu�ance. 7. WBenever a specific ISO form is[isted, required the current edition of the foim must kie used or anrequivalent form may be substituted if approved by tBe Finance Director and sub�ect to the contractor identifying and listing rn wnting all deviations and exclusions from the ISd form: 8 Contractors shall be required to carry the minimum coverage/limits or greater if requited by law o�other legal agreement, in Exhibit I If the contractor`s limits of liability are higher tlian the �equired minimum limits then the provider s limits shall be this agreemenfs�equired limits. Page 1 of 4 Schedule J Professional Services November2017 7 City of Dubuque Insurance Requirements for Professional Seevices INSURANCE SCHEDULE J (continued) Exhibiti A) COMMERCIAL GENERAL LIpBILITY General Aggregate Limit $2;OOQ,000 Products Completed Operations Aggregate Limit $1,OOQ 000 Pe�sonal and Advertisingln�ury Limit $1,OOQ 000 EacFi Occurrence $1;OOQ 000 Fire Damage Limit (any one occurrence) $5Q Q00 Medical Payments $5 000 1) Coverage shall be�Nritten on an occu�rence nobclaims made, form: The general liability coverage shall be w�itten in accord with IS0 form CG0001 or business owners form BP0002 All deviations from the standard ISQcommercial general liability form CG 0001, or business owners form BP 0002,shall be clearly identified. 2) IncludeJSO endorsementfio�m CG 25 04 Designated Location(s}General Aggregate Limit"or CG 25 03"Designated Construction Pro�ect(s)Genecal Aggregate Limit" as appropriate: 3} Include�endorseinent indicating that coverage�is primary�and non-cQntnbutary: 4) Include Preseivation of GovernmentalJmmundies Endo�sement (Sample attacFied): 5) Include additional insured endorsement for' The'City of Dubuque, including all its elected and appointed officials; all its employaes and volunteers, all its boa�ds, commissions and/or autliorities and theirboard members employees and volunteers. Use ISO form CG 2026. 6) Policyishall include Waiver of Right to Recaver from Others;endorsement. Bj AUTpMOBILE'LIABILITY Combined Sing,le Limit $1;000,��0 Gj WORKERS'GOMPENSATION&EMPLOYERS LIABILITY Statutory benefits couering all employees injuced on the job by accident or disease as prescnbed by lowa Code Chapter 85 as arnended. Cove�age A Statutory�tate of lowa Cove�age B' Employers Liablity Each Accitlenf $100,��0 Each Employee Disease $100;��0 Policy Lirnit-Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsemenf. Nonelection of Workers' Compensation or Employers'Liability Coverage under lowa Gode sec 87 22 yes _form attachetl Page 2 of A, Schedule J Professional Sen(ices November 2Q17" $ City of Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J (continued) D) UMBRELLA/EXCESS LIABILITY $1,000,000 Umbrella/excess liability coverage must be at least following form with the underlying policies included herein. E) PROFESSIONAL LIABILITY $1,000,000 Provide evidence of coverage for 5 years after completion of project. F) CYBER LIABILITY $1,000,000 _yes _no Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. Page 3 of 4 Schedule J Professional Services November 2017 9 Gity of Dubuque Insurance Requirements for Professional Seevices PRESERUATION OF'GOVERNMENTAL IMMUNITIES ENDORSEMENT 1 Nonwaiver of Governmental Immunitv The{nsurer exp�essly agrees and states that the purchase of this policy and the including of the City of Dubuque, lowa as an Additional Insured does noTwaive any of the defenses of govemmental immunity available to the City of Dubuque, lowa under Code of lowa Section 670 4 as iY is now exists and as it'may be amended from time to time. 2 Claims Coveraqe The insurer further agrees that this policy of insurance shall cover only those claims not sub�ect to the defense of governmental{mmunity under the Code of Iowa Section 670 4 as it now exrsts and as it may be amended from time to#ime Those claims not subaect to Code of lowa Section 670 4 shafl be covered by the terms and conditions of this insurance policy. 3. Assertion of Govemment Immunitv The City of Dubuque, lowa sliall be responsible foY asserting' any defense of governmental'immunity, and may do so at anytime and shall do so upon the timely written request of the insurec. 4 Non Denial of Coveraqe The insu�er shall not deny coverage under this pol[cy and the insurer shall not deny any of the rights and benefits a�cruing to the City of dubuque lowa under this policy for reasons of`govemmental immunity unless and until a court of competent�unsdiction has ruled in favor of the defense(s)of governmental immunity asserted by the City of Dubuque lowa. No Othe�Chanqe in Policu Tlie above preseroation of governmental immunities stiall not otherwise change oY alter the coverage available under the policy. SPE �IMEN (DEPARTMENT MANAGER: FILL;IN ALL BLANKS'AND CHECK BdXES}r Page 4 of 4 Schedule J Professional Services November 2017 10 ATTACHMENT C iNc�usivE dubuque Connecting People•Strengthening Community Inclusive Dubu ue q A local network of community leaders from faith, labor, education and government organizations dedicated to advancing justice and social equity in our community. � '._ � �:�j � � �� ^ V 4` � � �Ar ��. � ` - � � ,� r i �� � ♦ ....�' k � J . _ , ' / �" •- r� �,la��.. ! ' �'�� � � p P . -'�� �- . _ � ��1. +�� • _� �� �, � � Y � 11 What is Inclusive Dubuque? . .. , � . . . - Inclusive Dubuque is a peer-learning network of partners committed to creating an informed, equitable and indusive � ' community where all people are respected,valued and � � _ � � - �- - . . . engaged.The network is comprised of more than 50 . � organizations across sectors induding faith, government, nonprofit, business, education and more.To see a complete ` `''' listing of organizations,visit www.indusivedbq.org. The Indusive Dubuque network works�ollaboratively to eliminate bias in our �ommunity.While this goal would be diffi�ult for a single organization or individual to a�hieve,ea�h network member�an�ontribute to an effe�tive out�ome by: • providir�g data and information to inform decisions • supporting equifij education opportunities • creating and sharing equifijtools These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities. Sector Groups Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile. Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making. Peer-Learning Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity. Earty Warning Community Mobilization CVB integrates ' Business leaders and Planning @ cultural competency My Brother's Keeper � identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms . . � •i i • Gathering of Implementation Cityjoins Government Race and Equity Partners IncWsive�u6uque Alliance on Race 5 Equity Training through • Launched (6ARE) 6ARE `�„'�'p.v��r,,.�_� � 12 I'm a Dubuquer Campaign � Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 ' Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. - campaign was part of a local partnership between the Network and " '" •. . - . the Telegraph Herald to redefine a term deeply embedded in the . , . � Dubuque community from something used to draw a line between - • �� ��� � - �- - insiders and outsiders into one that welcomes all who call Dubuque home. Learn more about the campaign at www.imadubuquer.com. . . - . Best Practices Last year,the Network launched"Best Practices in Diversity, Equity and Inclusion," a nine-month, peer-learning work-shop series. Organized by the network's Peer-Learning Council(PLC),the series gives participants the opportunity to learn about and engage in best practices for diversity,equity and indusion.Sessions took place on a monthly basis and cover such topics as leading organizations through change, meeting organizational goals, communication,and recruitment strategies.The series will wrap up in June with presentations by participants demonstrating how they will apply the skills they have learned to support their organizations'equity and indusion goals. Sector groups leam Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer Profile 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-learning session Oct:Best Practices 6egins i � i � i i . i i : Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices with author Oct:Community Equity Profile complete Equity Toolkit (continued) MadeLeineTaylor Nov:SectorgroupsformaroundEquityProfilepriorities � 13 The Network at Work Network and community members have joined � • - � •• ,• � • •�� - partner-led working groups to address new _ _ _ � � � � � challenges and bring the racial/social equity lens to � -� • - � - •: -. existing programs and efforts in education, arts and ��.' �-' . culture and our neighborhoods.These groups work . e .. to identify priorities, measurable indicators and partners and programs that can be engaged to affect change. ��-�-� � . Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we�an tra�k our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as members identify voi�es missing from the�onversation. In addition to parti�ipating in se�tor groups and Best Pra�ti�es,network partners are already taking steps in their own organization.These network-owned a�tions help�ontribute to�reating an equitable and indusive�ommunity where all people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work": • Economic Wellbeing:Northeast lowa Community • Higher Education:Loras College has implemented College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors have implemented an outrea�h strategy to engage Student Program�urri�ulum. minority�ommunity members in Opportunity Dubuque. • Government:The City of Dubuque has joined the • Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is �reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit. guide minority and under-represented business owners toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community Health Center,University of Dubuque,Dubuque's • Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove �omes for all students. barriers to�are. TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG ���Lus��� dubuque Connecting People•Strengthening Community Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque. 14 nircrn'nr� DUB��`'� �I..JE Mirltr��iece'c��Rir�Nlidgi<dippf � ._' . The City of Dubuque's team of Intercultural Facilitators offers two learning and development workshops for City employees and partner organizations: • A 10.5 hour foundations workshop that is designed for individual development and focuses on raising awareness, fostering improved understanding, and providing tools that can be used to build individual skill at navigating differences. • A 32 hour application workshop that is designed for teams who are interested in developing a plan for advancing equity and inclusion goals within their team or organization. Both workshops are grounded in an intercultural approach that is evidence informed and developmental. It is important to understand what our training is and is not: • First, the intercultural approach acknowledges race and racial issues but does not limit its focus to these issues. Rather, the focus is on culture as a broad concept that encompasses all people, and on the various aspects of cultural and social identities that may make a difference when we are interacting with one another. • Second, the goal is not to change beliefs or belief systems. The goal is to build skills so that people are effective interacting across cultural differences. • Third, the focus is on a broad set of skills that can be applied across cultures to improve communication and understanding. The training does not focus on culture specific details and information. • Fourth, although training employees can be a very productive tool, depending solely on training to foster acceptance and the skills needed to make sustainable change is severely limited. There must be sustainable efforts to support staff in applying newly acquired skills. We don't expect to be competent in a sport after a few practice sessions, similarly we cannot expect to be competent working with cultures other than our own after a few workshops. • Finally, there is a recognition that any skills learned must be applied in context, and that training is only one piece of a larger approach that includes assigning resources and developing a long-term strategy to identify barriers affecting certain groups and to create an inclusive and equitable work environment. 10.5 Hour Workshop: Intercultural Competence and Equity Objectives of the workshop are to: • Establish a common language and understanding regarding an intercultural approach to equity and inclusion • Reinforce the importance of continuing to develop the skills needed to work and live in a culturally diverse community 15 ri rn crry ror DlJ U �`'� lJ E _ � . h9irltr��iece'e��Rir rViiegi<,:I��{�f - • Understand how we process diversity related information to form perceptions about ourselves and others • Examine some of the foundations of culture • Examine personal identity and its relationship to culture • Examine how language, non-verbal communication, and values can interfere with communication • Begin to unpack inclusion and equity issues in individual organizations using an intercultural approach • Understand employee roles in contributing towards an inclusive organizational culture 32-Hour Developing Equity Frameworks through Intercultural Methods This workshop is best suited for those working on teams seeking to advance equity and inclusion. Participants will use an intercultural framework to collectively explore individual, institutional, and systemic opportunities. The program includes opportunities for participants to practice using the tools they have received, working together to identify dilemmas facing their organizations, to develop strategies for addressing issues, and to create action items. Objectives for the four-day program are to: • Understand fundamental concepts related to an intercultural approach to inclusion and equity using individual, institutional, and structural levels • Learn tools and skills that can be applied to influence organizational change • Recognize inclusion and equity issues to advance action plans to stabilize equity and inclusion in the organization • Identify equity needs of your community through your organization's lens and set goals to influence a positive impact in the community • Identify inclusion and equity issues and begin to develop an action plan to advance equity and inclusion in participant organizations or groups • Create an all-encompassing environment based on trust for: o Effective team building o Healthy workforce culture o Active strategic planning 16 A CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 7/10/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Pam Buchholtz Friedman Insurance, Inc. PHONE FAX PO Box 759 _(Arc,NoExt):563-556-0272 (A/C,No):563-556-4425 Dubuque IA 52004-0759 ADDRess: buchholtzp@friedman-group.com INSURER(S)AFFORDING COVERAGE NAIC U _ INSURER A:Cincinnati Insurance Company 10677 INSURED DURIDED-01 INSURER B:Progressive Casualty Insurance Company 24260 DuRide 2728 Asbury Rd. INSURER c:Employers Mutual Casualty Company 21415 _ Suite 330 INSURER D Dubuque IA 52001 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:561992093 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IPOLICY EFF POLICY EXP LTR TYPE OF INSURANCE NSD WVD POLICY NUMBERLIMITS (MM/DD/YYYY) (MMIODIYYYY) A X COMMERCIAL GENERAL LIABILITY Y ECP0337819 8/1/2017 8/1/2018 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrenceZ_ $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY L PRO- JECT I j LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: _ $ B AUTOMOBILE LIABILITY • CIA 0007452376-7 11/1/2017 11/1/2018 COMBINED SINGLE LIMIT $ (Ea accident) 1,000 000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X N -OWNED PROPERTY DAMAGE AUTOS (Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ C WORKERS COMPENSATION 3Y7-65-77 8/1/2017 8/1/2018 X MUTE EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVEE.L.EACH ACCIDENT $500,000 • • OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) The City of Dubuque,including all its elected and appointed officials,all its employees and volunteers,all its boards are Additional Insured with Governmental Immunity on a Primary/Non-Contributory Basis on the General Liability as provided by GA4081,GA4094, &GA4217. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Dubuque ACCORDANCE WITH THE POLICY PROVISIONS. 501 West 13th St City Hall AUTHORIZED REPRESENTATIVE Dubuque IA 52001 • I ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. GOVERNMENTAL IMMUNITY 411/ This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL UABIL€"IY COVERAGE PART SCHEDULE Name of Organization: CITY OF DUBUQUE, STATE OF IOWA 50 W 13T}1 ST CITY DUBUQUE, IA 5200.-4845 SECTION IV-COMMERCIAL GENERAL LIABILITY CONDITIONS is amended to add the following: Nonwrahrer of Government Immunity The purchase of this policy and naming of the organization shown in the Schedule as an additional insured does not waive any of the defenses of governmental immunity available to the organization shown in the Schedule under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Claims Coverage • This policy shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Assertion of Government Immunity The organization shown in the Schedule shall be responsible for asserting any defense of governmental immu- nity,and may do so at any time and shall do so upon the timely written request of the insurance carrier. Non-Denial of Coverage for Governmental immunity We shall not deny coverage or deny any of the rights and benefits accruing to the organization shown in the Schedule under this policy for reasons of governmental immunity unless and until a court of competent jurisdic- tion has ruled in Favor of the defense(s) of governmental immunity asserted by the organization shown in the Schedule. • GA 4217 IA 05 03 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY I NONCONTRIBUTORY AMENDMENT OF CONDITIONS FOR DESIGNATED ADDITIONAL INSUREDS This endorsement rnoddies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization(Additional insured): THE CITY OF DUBUQUE, INCLUDING ALL ITS ELECTED AND APPOINTED OFFICIALS, ALL ITS EMPLOYEES AND VOLUNTEERS, ALL ITS BOARDS 50 W13THST CITY HALL DUBtTQTxE, IA 52001-4805 With respect to insurance provided the additional When this insurance is excess over any insured shown in the Schedule, SECTION IV - other insurance, we will pay only our COMMERCIAL GENERAL LIABILITY CONDI- share of the amount of the loss, if any. TIONS, 5. Other Insurance is deleted in its en- that exceeds the sum of: tirety and replaced by the following: (1) The total amount that all such other 5. Other Insurance insurance would pay for the loss in • If other valid and collectible insurance is avail- the absence of this insurance; and able to the additional insured for a loss we (2) The total of all deductible and self- cover elfcover under Coverages A or 'B of this Cover- insured amounts under all that other age.Part, our obligations are limited as follows: insurance. a. Primary Insurance We will share the remaining loss, if any, with any other insurance that was not Where required by a written contract, this bought specifically to apply in excess of insurance is primary and noncontributory the Limits of Insurance shown in the Dec- as respects any other insurance policy is- larations of this Coverage Part. sued to the additional insured. Otherwise, b. below applies. c. Method of Sharing b. Excess Insurance If all of the other insurance permits contri- This insurance is excess over any of the bution by equal shares, we will follow this other insurance available to the additional method oalntr Under this approach each insurer contributes equal amounts until it insured whether primary, excess, contin- has paid its applicable limit of insurance gent or on any other basis. or none of the loss remains, whichever When this insurance is excess, we will comes first have no duty under Coverages A or B to If any of the other insurance does not defend any claim or "suit' that any other permit contribution by equal shares, we insurer has a duty to defend. If no other will contribute by limits. Under this insurer defends, we will undertake to do method, each insurer's share is based on so, but we will be entitled to the insured's the ratio of its applicable limit of insurance rights against all those other insurers. to the total applicable limits of insurance of all insurers. GA 489410 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - STATE OR POLITICAL SUBDIVISIONS - PERMITS RELATING TO PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL. LIABILITY COVERAGE PART SECTION II - WHO IS AN INSURED is amended or "personal and advertising injury" arising out of to include as an insured any state or political subdi- the sole negligence or willful misconduct of the ad- vision shown in the Schedule, subject to the follow-- ditional insured or its "employees". ing additional provision. SECTION IV-COMMERCIAL GENERAL LIABIL- , This insurance applies only with respect to the fol- ITV CONDITIONS, S. Other Insurance is lowing hazards for which the state or political sub- amended to include: division has issued a permit in connection with premises you own, rent,or control and to which this Any insurance provided by this endorsement shall insurance applies: be primary to other insurance available to the addi- tional insured except: 1. The existence, maintenance, repair, construc- tion, erection, or removal of advertising signs, a. As othenvise provided in SECTION IV - awnings, canopies, cellar entrances, coal COMMERCIAL GENERAL LIABILITY CON- holes, driveways, manholes, marquees, hois- DITIONS,5.Other Insurance: or taway openings, sidewalk vaults, street ban- b. For any other valid and collectible insurance ners, or decorations and similar exposures; or available to the additional insured as an addi- 2. The construction, erection, or removal of ele- tinnaI insured by attachment of an endorse- vators; or ment to another insurance policy that is written on an excess basis. In such case, the cover- 3. The ownership, maintenance, or use of any age provided under this endorsement shall elevators covered by this insurance, also be excess. The insurance provided to the additional insured(s) does riot apply to"bodily injury", "property damage" SCHEDULE State or Political Subdivision: THE CITY OF DUBUQUE, INCLUDING ALL ITS ELECTED AND APPOINTED OFFICIALS, ALL ITS EMPLOYEES MID VOLUNTEERS, ALL ITS BOARDS 50 W 13TH ST CITY HALL DUBUQUE, IA 52001-4805 Includes copyrighted material of GA 4081 10 01 Services Office Inc., with its permission.