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CS Agreement for Fiscal Year 2019_CFGD_Inclusive Dubuque Copyrighted June 18, 2018 City of Dubuque Consent Items # 13. ITEM TITLE: Contracted Service Agreement for Fiscal Year 2019 with Inclusive Dubuque SUMMARY: City Manager recommending execution of the attached Contracted ServiceAgreementwith Inclusive Dubuque. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type NNM Memo City Manager Memo Staff Memo Staff Memo Contracted Services Agreement Supporting Documentation Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Inclusive Dubuque DATE: May 31, 2018 The adopted Fiscal Year 2019 operating budget reflects a payment of $75,000 to Inclusive Dubuque, for financial assistance to engage and coordinate a network of leadership from diverse communities within Dubuque to support a coordinated, collaborative approach to supporting a more inclusive community. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017 and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. The changes to the Fiscal Year 2019 agreements include progress reports submitted quarterly instead of monthly, reports submitted using a form on the City's website, reports will include equity and inclusion reporting, and audit reports are due within 60 days of audit completion instead of 60 days after year-end. Budget Director Jennifer Larson is recommending execution of the attached contract with Inclusive Dubuque. I concur with the recommendation and respectfully request Mayor and City Council approval. �� v Mich el C. Van Milligen MCVM/jml Attachment cc: Rebecca Kruse, Controller, Community Foundation of Greater Dubuque Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Teri Goodmann, Assistant City Manager Jenny Larson, Budget Director 2 Dubuque THE CITY OF � DT T� � All-AmericaCity � Masterpiece on the Mississippi 1 I I I I�' �oa�.�o��.zo,3.�o�; TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — Inclusive Dubuque DATE: May 31, 2018 Attached for City Council approval is the Contracted Services Agreement with Inclusive Dubuque for Fiscal Year 2019. The adopted Fiscal Year 2019 operating budget reflects a payment of $75,000 to Inclusive Dubuque, for financial assistance to engage and coordinate a network of leadership from diverse communities within Dubuque to support a coordinated, collaborative approach to supporting a more inclusive community. Most contracted service agencies received a 10% reduction in their service contract in Fiscal Year 2016, Fiscal Year 2017 and Fiscal Year 2018. The 10% reduction was removed in Fiscal Year 2019. The reporting requirements have changed as follows: 1. Progress reports will be submitted quarterly instead of monthly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion instead of 60 days after year-end. It is my recommendation that the City Council approves the attached Contracted Services Agreement with Inclusive Dubuque, and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2018, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Foundation). WHEREAS, City desires to engage the services of Foundation to furnish professional and technical assistance in connection with.lnclusve D ubu.que as described in Attachment A (the Scope of the Work); and WHEREAS, Foundation has signified its willingness to furnish such services to City upon the terms and conditions set forth herein. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Foundation Shall: a) Commence work upon execution of this Agreement by both parties, and fully perform the services described in the Scope of the Work in Attachment A and comply with City Council goals and priorities set forth in Attachment B. b) Support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. The City will provide opportunities to demonstrate this support by inviting the President of the Foundation and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Foundation and through the Foundation's work; c. Assistance in creating semi-annual status reports that demonstrate the ways in which the Foundation's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. 1 2. City Responsibilities City designates the Human Rights Director, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Foundation has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Foundation. 3. Time of Performance The term of this Agreement shall be from July 1, 2018 through June 30, 2019. 4. Compensation City shall pay Agency $75,000 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency upon receipt by City of a requisition for such sum from Agency. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following link (https://www.cityofdubuque.org/FormCenter/Budget- 15/Contracted-Services-Performance-Report-208) to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency. The online quarterly reports shall be due on September 30th, December 31st, March 29th, and June 29th. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within 60 days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Human Rights Director. 2 7. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty -day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 3 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Attachment C. CITY OF DUBUQUE, IOWA //Ala Ray- :7A: tte+, i Ric Jones, Presiding Officer Witness: Kevi Firnstahl, ity C erk COMMUNITY FOUNDATION OF GREATER DUBUQUE Rebeee&14use Centre ITc‘V.1 DA 4V, lOirtL,iw 4 Attachment A Equity Learning Opportunities: The Network Impact Council • This group meets on a monthly basis and to develop processes and strategies to determine the health and effectiveness of the Network in the community and with partners. • Oversees the Incident Response Plan in partnership with the Human Rights Department Sector Groups • There are three sector working groups that convene on a monthly basis to explore ways to further equity and inclusion in their sector: • Arts and Culture • Education • Safe Neighborhoods • The economic opportunity sector group is now working in partnership with Project HOPE • Best Practices in Diversity, Equity, and Inclusion is a series of eight sessions focused on best practices in diversity, equity, and inclusion developed and supported by the Peer - Learning Council of the Network. Year two of the Best Practices program will kick-off in the Fall of 2018. • The Peer -Learning Council has representation from higher education, human resources, faith, nonprofit, and government sectors, all with DEI expertise and practice. This group meets on a quarterly basis, or more frequently as needed to prepare for the Best Practices sessions. • Continue to run and develop Best Practices • Guide the support for past and future Best Practices participants • Any other equity educational opportunities, including responses to the community regarding hate/bias incidents, community conversations, etc. • C -Level Business Cohort • In partnership with Alliant Energy, John Deere, and Greater Dubuque Development Corporation, the Network is supporting bringing C -Level representatives together from business, government, and education sectors. The purpose of this cohort will be to support learning about best practices in diversity, equity, and inclusion from a management perspective. • Equity Speakers, Communications, and other Equity Training Opportunities • Looking at how to continue to promote the "I'm a Dubuquer" campaign, including the use by Travel Dubuque in their promotional materials. 5 THE CITY OF �� � � DuB E Masterpiece on the Mississippi G 0 A L S & P R I 0 R I T I E S 2032 VISION STATEMENT CITY MISSION STATEMENT Dubuque 2032 is a sustainable and resilient city and an inclusive and Dubuque city government is progressive and financially sound with equitable community.Dubuque 2032 lias preserved our Masterpiece residents receiving value fortheirtax dollars and achieving goals on the Mississippi,has a strong diverse economy and expanding through partnerships.Dubuque city governinenYs mission is to deliver connectiviTy.Our residents experience healthy living and active lifestyles; excellent inunicipal services that support urban living;contribute to have choices of quality,livable neighborhoods;have an abundance oi fun an equitable,sustainable city;plan iorthe community's future;and thingsto do;and are engaged in the commimity. facilitate access to aitical human services. I I : ! I � I .i • � � • � •�i � � � � �� � � ' � i• � � � i � � � � � i . � . � .i • .� • . � � .� • .i • i� ��� � � � � • ' � ' � i• � ' i� i • � � � � .i • � •� � � i • i� � � �� � .i • � • �• � �i POLICY AGENDA items are issues that need direction or a policy MANAGEMENT AGENDA items are issues for which the City decision bythe City Council,or need a major funding decision by the City Council has set the overall direction and provided initial funding, Council,orissuesthatneedCityCouncilleadershipinthecommunityor mayrequirefurtherCityCouncilactionorfunding,oraremajor with othergovernmental bodies. Tlie policyagenda is divided intotop management projectsthat maytake multipleyearsto implement. The priorities and high priorities. management agenda is divided into top priorities and high priorities. 2011-2019 POLICY AGENDA 2011-2019 MANAGEMENT AGENDA TOP PRIORITIES(in alphabetical order) TOP PRIORITIES(in alphabetical order) • Central Avenue Revitalization:Streetscape and Business Development • CHANGE Program:Implementation • Citywide Flower Planting Program • Citywide Traffic Signal Synchronization • CommunitywideSolarStrategy • ComiskeyParkExpansionandRenovation • Comprehensive Plan:Adoption • Crescent Community Health Center:Development Agreement • East-West Corridor Study Implementation • Greater Dubuque Development Corporation Downtown Transformation • MasterPlan forChaplain Schmitt Island • Residential Housing Upgrade/Flood Protection Program • SouthPortRedevelopmentMasterPlan • WestsideWaterSystein:lmplementation • Splash Pad HIGH PRIORITIES(in alphabetical order) HIGH PRIORITIES(in alphabetical order) • Affirmatively Furthering Fair Housing Plan:Development • Crime Prevention Program Expansion • Cartegraph Partnership:High-Performance Government • Dilapidated Buildings/Structures • City Performance Measures/Open Data Catalog/Data-Driven • Five Flags Center Study Governance • InclusiveDubuque • InternationalCity/CountyManagementAssociation(ICMA) • Kerper Boulevard Revitalization Report Fellowship International Exchange • Multicultural Family Center:Colts Building Direction and Funding • Leisure Services Department Assessment • RiverCruise Docking Facilities • Parking Ramp Maintenance:Direction/Funding • Roosevelt Road WaterTower • Teen/Young Professionals/Seniors:Jackson Park Pilot Program • Water&ResourceRecoveryCenterNutrientTrading Overthe course of three evening sessions in August 2017,City Council members reaifirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a Rev.11/13/17 2017-2019 policy agenda as well as a management agenda for projects and initiatives planned for 2017-2019. 6 2011-2019 MANAGEMENT IN PROGRESS ' WaterDepartmentMailingsforBarringtonLakesandClWACustomers • Emerald Ash Borer Program Implementation • Steeple Square Campus • CNG Truck Purchase(3) • Transit Service Expansion • Bee Branch Community0rchard • Riverfront Lease Gavilon Sites(2) • Community Climate Action and Resiliency Plan • Workforce Market-rate Housing • lowa Economic Development Authority Community Energy • Industrial Park Development • Recycling Program • Brownfield Area-wide Planning • Path Fonvard(Air Quality)Plan • Economic Impact of Historic Preservation—Marketing Plan • Four Mounds Foundation/HEART Program • Phased Historic Architectural Survey • Purchase of Service Program • Marketing Du�uque Jet Center Services • My Brother's Keeper • Ad on the RiverWinter Edition • Sister Cities Program • City Focus Magazine on Economic Development • Airport Sanitary Lagoon Removal • Art on the River Exhibit • The Jule Evening Service Implementation • America's River III • Smad Transportation Program • Sale of P.d on the River Sculptures • Bus Routes • AirServiceExpansion • DubuquelndustrialCenterSouth 2017-2019 MA10R PROIECTS • OppodunityDubuqueJo�TrainingPrograms • Leadership Enrichment After School Program(LEAP) • Fire Headquaders and Stations ADA Compliance Upgrades • Text to 9-1-1 • Fire Station HVAC and Lighting Improvement Projects • Radio System Upgrade to P25 • 17th Street/West Locust Reconstructions Project • Neighbor2Neigh�orPilot Initiative • Thomas Place RetainingWall Repair • Fats-Oils-Grease(FOG)Program Inspections and Enforcement . Lowell Street RetainingWall Repair • DispatcherTraining • CumminsCoudWallRepair/WaterMainReplacement • Communication National QualityAssurance . 22nd Street/Kaufman Avenue Reconstruction Project • CP.D Connection to City Camera Network • HVAC Upgrades • "Smad 9-1-1"Building Pmfiles • Munir.ipal Service Center Imprnvements • Am�ulance Replacement • Water Main Extension Projects • ADA Audit • West 3rd Street Reservoir Back Up Generator:Purchase Solar Projects(2) • CommunitySolarAction Plan • Liquid Deicer Blending System Upgrade Project • Source of Income Implementation of Recommendations . Cell 9 Phase III Landfill Expansion • Non-Emergency Mobile/Podable Radio Units Replacement . Washington Street 30°Force Main • Water and Resource RecoveryCenter • Pipelines Inspection Equipment Upgrade Project • Fire Pumper Replacement • Water Depadment Well Maintenance • 2018 Community Health Needs Assessment/Health Improvement Plan . gee Branch Project Municipal Separate Storm Sewer System(MS4)Permit • Automatic Fire Station Aleding Project Compliance Program/Projects • Fire Depadment Accreditation • Energy Eflicient Street Lights • Housing Grants for Homeowner Rehabilitation . WaterTank Inspection and Maintenance • HUD Voluntary Compliance Agreement • Former Du6uque Brewing&Malting Building Project,3000 Jackson St. • FDAVoluntary Retail Food Regulatory Standards • Flexsteel Project • Police Oflicer Recruitment and Retention • Southwest Aderial Project(IDOT) • 21st CenturyPolicing:Action Plan . Bee Branch Watershed Flood Mitigation Project • Healthcare Coverage for Residents from the Marshall Islands . Historic Millwork District Public Projects • Diverse Police Hiring • Five Flags Theater and Ham House Building Improvements • EquityRepod • GrandRiverCenter • Code Enforcement Accela Program • Creekwood Park • Flood Wall/Levee Breech Study and Action Plan • The Jule Operations&Training Center Project • Housing Department Equity Plan • East-West Roundabouts • AbandonedNacant Buildings Repod • Traflic Signal Upgrade(1) • Direct Time Entryand Employee Access Center . Upper Bee Branch CP Railroad Cmssing • WaterSmad Podal Software Implementation • North Cascade Road Reconstmction Project • InVision Software for ADA Improvements • Washington Street Improvement Project • Autolink of Finance Community Plus and Laserfishe . Menards Frontage Road Project • SRF 2017 Debt Issuances(Kerper Project) • Military Road Reconstmction Project • Grant Management Software • Chavenelle Road Rehabilitation Project • Debt Reduction Plan Implementation • Chavenelle Road Hike/Bike Trail Project • Mobile Asset Management Software • ADA Curb Ramp Projects • Labor Negotiations and Contract • University and Grandview Roundabout • Water Source Initial Plan and Distribution Hydraulic Model • I-Net Future:Strategy and Actions • CityWe�siteAudit • Code of Ordinances 7 ATTACHMENT C City of Dubuque lnsurance Requirements forPfofessional Services INSURANCE SCHEDULE J 1. shallfumish a signed certificate of insurance to the City of Dubuque; lowafor the coverage required in Exliibit I prior to commencing work and at the end of the pro�ect'ifttie term ofwork is longer than 6Q days. Contractors presenting annual certificatesshall present a certificate at ttie end of each pro�ect+ivith the final billing Each certificate shall'be prepared on the most current ACORD form approved by the lowa Department of Insurance or an equivaJent approved by the Finance Director Each certificate shall include astatemenf under Description of Operations as to why the certificate was issued:Eg Projecf# or Project Location at or construction of 2: All policies of insurance required hereunder slialf be with an insurer authonzed to do business in lowa and all insurers shall have a rating of A or better in ttie currenf A.M Best's-Rating Guide. 3: Each certificate shall be furnished to the Department of the City of Dubuque: 4. Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of these requirements by the City of dubuque Failure to obtain or maintain the required insurance shall be considered a mateYial breach of this agreement. 5. ContraCtors shall require all subconsultants and sub subconsultants'to obtain and maintain during' the performance of work insurance forthe coverages descnbed in this Insurance Schedule and shall okitain certificates of insurances from all such subcansultants and sub su6consultants. ContraCtors agree that they shall be liable for tlie fiailure of a subconsultant and sub- subconsultant to obtain and maintain such covecages The City may tequest a copy of su�h certificates from the Contractor, 6. All required endorsements shall be attached to certificate of insurance. 7. Whenever a specific ISO focm is listed, required the current edition af the form must be used, or an equivalent form may kie substituted if approvetl by the Finance Ditector and sub�ect to the contractor identifying and.lis5ng in writing all deviations andPsxclusions from ttie ISO form; 8. Contractors shall lae reqwred to carryShe minimum coverage/limits or`greater ifrequired by lavd or otfier legal agi�eement,in Exhibit l. Jf the cant�actor's litriits of lia6ility are higfier than tFie requited minimum limits ttien the provider s limitsshall be.tFiis agreement s requi�ed limits. Page 1 of 4 Schedule J Professional Services November 20T7 8 City of Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J (continued) Exhibit l A) COMMEaCIAL GENERAL LIABILIN General Aggregate Limit $2,OOQ;000 Products-Completed Operations Aggregate Limit $1,OOQ;000 Personaband Advertismg Inju�y Limit $1,OOQ;000 Each Occurrence $1,OOQ;000 Fire Damage Limit(any one:occurrence) $5Q,Q00 Medical Payments $5;000 1} Coverageshall be written on an occurrence, not claims made, form The general liability coverage shall be Nentten in accord with ISO form CG0001 or business oiNners form BP0002_All deviations from tlie standard ISO commercial general liability form CG 0001, or business owners form BP 0002 shall tie clearly identified. 2} Include ISOrendorsement form CG 25 04"Designated Location(s) General AggregaCe Limit or GG 25 03"D�signated Constructipn Pro�ect(s) Gener�I Aggregate Limit asapproptiate. 3} Include endorsement indicating that coverage is pnmary and non contri6utory. 4} Include Pteservation of Governmental Immunities Endorsement: (Sample attacFied): 5} Include additional insuted endorsement for: The City of Dubuque, including all its elected and appointed officials aJl its employees and volurrteers, all its boards, commissions and/or authonties and tFieir board members; employees and valunteers Use ISO forrn CG 2026. 6j Policy sliall include Waroer of Right to Recover from Others endorsernent. B) AUTOMOBILE'LIABILITY Combined Single Limit $1,000,��0 C) WdRKERS'GOMPENSATION 8 EMPLOYERS LIABILITY Statutory benefits couering all employees m�ured on the�oki by accident;or disease as presctibed by lowa Gode Chepter 85 as amended: Couerage A Statutory�tate of lowa Couerage B Em'ployersLiability Each Accident $100,��0 Each Employee-0isease $100;��0 Policy Limit Disease $500,000 Policyshall include Waiver of Right to Recover from Others endorsemenf. Nonelection of Warkers Compensation or Employers Liability Coverage under lowa Code sec. 87 22 _yes form attactied Page 2 of 4 Schedule J Professional Services November 2017 9 City of Dubuque Insurance Requirements for Professional Services INSURANCE SCHEDULE J (continued) D) UMBRELLA/EXCESS LIABILITY $1,000,000 Umbrella/excess liability coverage must be at least following form with the underlying policies included herein. E) PROFESSIONAL LIABILITY $1,000,000 Provide evidence of coverage for 5 years after completion of project. F) CYBER LIABILITY $1,000,000 _yes _no Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. Page 3 of 4 Schedule J Professional Services November 2017 10 City of Dubuque fnsurance Requirements for Professional Seevices PRESERVATION OF GOVERNMENTAL IMMUNJTIES ENDORSEMENT 1: Nonwaiver of Governmenta[immunitv. The insurer expressly agrees and states that the purcliase of tliis policy and the including of tlie City of Dubuque lowa as an Additionaf fnsured does not waive any oftlie defenses of governmental immunity auailable to tYie City of Dubuque lowa under Code of lowa Section 670.4 as it is now exists and as it may be amended from time to time. 2: Claims Coveraqe, The insurer further agrees tliat this policy of insurance shall cover onlyttiose claims not sub�ect to the defense of'governmental immunity under the Code nf lowa Section 67Q 4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of lowa Section 670 4 shall be covered by the termsand conditions of this insurance policy. 3: Assertion of Government Immunitv. The City af'Dubuque,,fowa shall be responsible for asserting' any defense of govemmental immunity and may do so at any time and shall do so upon the timely written request of the i,nsurer: 4: Non-Denial of Goveraqe The insurer shall not deny coverage under this policy and the insurer shall not deny any of the'rights and benefits accruing to tYie City of Dubuque;lowa under this policyfio� reasons of govemmental immunity uMess and until a court of competent�urisdiction has ruled in favor of the defense(s)of governmental immunity asserted by the;City of Dubuque, lowa. No Other Chanqe in Policv The above preservation of'governmental immunities shall not otherwise change or alter the coverage available undeY tlie policy: �PECIMEN (DEPARTMENT MANAGER;` FILL IN ALL BLANKS AND CHECK BdXES}: Page 4 af 4 Schedule J Professional Services Novemqer 2017 11 ATTACHMENT D iNc�us�v� dubuque Connecting People•Strengthening Community Inclusive Dubu ue q A local network of community leaders from faith, labor, education and government organizations dedicated to advancing justice and social equity in our community. � ' � 1 � .� - � - � � �' � - r `� ,. , � r � � ;-_ � � . , � . �, �;;� ._ . . � .�' �- � ��. A � � . , ,. �. � _ � � . >> �__� k � i Y '.�° Y 12 What is Inclusive Dubuque? . .. , � . . . - Inclusive Dubuque is a peer-learning network of partners committed to creating an informed, equitable and indusive � ' community where all people are respected,valued and � � � � - �- . . . engaged.The network is comprised of more than 50 • . � � . . . organizations across sectors induding faith, government, nonprofit, business, education and more.To see a complete ' � - � � " " - listing of organizations,visit www.indusivedbq.org. ' h The Indusive Dubuque network works�ollaboratively to eliminate bias in our �ommunity.While this goal would be diffi�ult for a single organization or individual to a�hieve,ea�h network member�an�ontribute to an effe�tive out�ome by: • providing data and information to inform decisions • supporting equifij education opportunities • creating and sharing equifij tools These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities. Sector Groups Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile. Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making. Peer-Learning Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity. Earty Warning Community Mobilization CVB integrates ' Business leaders and Planning @ cultural competency My Brother's Keeper � identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms .' . . � • Gathering of Implementation Cityjoins Government Race and Equity Partners IncWsive�u6uque Alliance on Race 5 Equity Training through • Launched (6ARE) 6ARE �: � � 13 I'm a Dubuquer Campaign � Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 ' Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. - campaign was part of a local partnership between the Network and " '" •. . - . the Telegraph Herald to redefine a term deeply embedded in the . , . � Dubuque community from something used to draw a line between - • �� ��� � - �- - insiders and outsiders into one that welcomes all who call '�""" Dubuque home. Learn more about the campaign at www.imadubuquer.com. Best Practices Last year,the Network launched"Best Practices in Diversity, Equity and Inclusion," a nine-month, peer-learning work-shop series. Organized by the network's Peer-Learning Council (PLC),the series gives participants the opportunity to learn about and engage in best practices for diversity, equity and indusion.Sessions took place on a monthly basis and cover such topics as leading organizations through change, meeting organizational goals, communication, and recruitment strategies.The series will wrap up in June with presentations by participants demonstrating how they will apply the skills they have learned to support their organizations'equity and indusion goals. Sector groups leam Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer Profile 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-leaming session Oct:Best Practices 6egins i � i i i . i � : Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices with author Oct:Community Equity Profile complete Equity Toolkit (continued) MadeleineTaylor Nw:SectorgroupsformaroundEquityProfilepriorities � 14 The Network at Work Network and community members have joined � • - � •• ,• � • •�� - partner-led working groups to address new _ _ _ � � � � � challenges and bring the racial/social equity lens to � -� • - � existing programs and efforts in education, arts and �! ' � ' ''`" ° - : °�'' culture and our neighborhoods. These groups work �r� to identify priorities, measurable indicators and r partners and programs that can be engaged to affect change. �-�-�;� � . Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we�an tra�k our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as members identify voi�es missing from the �onversation. In addition to parti�ipating in se�tor groups and Best Pra�ti�es,network partners are already taking steps in their own organization.These network-owned a�tions help �ontribute to �reating an equitable and indusive �ommunity where all people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work": • Economic Wellbeing:Northeast lowa Community • Higher Education: Loras College has implemented College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors have implemented an outrea�h strategy to engage Student Program �urri�ulum. minority�ommunity members in Opportunity Dubuque. • Government:The City of Dubuque has joined the • Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is �reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit. guide minority and under-represented business owners toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community Health Center,University of Dubuque,Dubuque's • Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove �omes for all students. barriers to �are. TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG r ��Lus��� dubuque Connecting People•Strengthening Community Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque. 15 �� � � ❑U E3 i�f�[..I E .��.Y i'rl'I.�'�i�.��1'.�{...i������ The City af Dubuque's team of Intercultural Facilita[ors offers two leaming and devalopment workshaps for City emplayees and partner organiaations: • A 10.5 hourfounda[ians workshop that is designed for individual deve]apment and facuses an raising awareness, iastering impraued underslanding, and pra�iding kaals thal can he used la puild individual skill al na�iyating differenCes. - A 32 hour appliCatipn wark5hpp th8t is design�d far leams whp 8re interested in developing a plan foraA�ancing equity artd inclusian goals within their team ar organizaGon. 8ath workshaps are gmunded in an intereultural appr�ach �at is evidenee informed and de�elopmen[al. It is important[o understand what our[raining is and is nal: • First, the intercultural approach adcnowledges race and racial issues bu!do�es noi limit its focus [o these issues. Ra[her, lhe focus is on culture as a broad can�ep[that encompasses all peaple, and on the various aspects of�ultural and s8ci81 ida�r�ilies th8t rnsy mak�8 diHOr`enCe wller� we sre intera�ti�rg with 8�se anather. • Secand, the gaal is nok ta Change h8liefs pr beliei systems. The gpal is to build skills so lhat people are efFective interacting across cultural differences. • Third, d�e facus is on a bmad sel of skills that can be applied across cultures [a impro�e communi�a6on and undersiand�ng. The irain�ng does notfocus an culture speCiFic details and inTprmation, • Four[h, allhough training employees�an he a very produ�live lool, depending salely on Uaining �a fnster acaeptance and the skills ne�ded �a make suslainable change is se�erefy limi[ed. There must 6e suslainable eRaRs ta suppaA slaFf in applying newly acquired skills_ We dorr't expecl la 6e compe[en[in a sporlaflera few pra�tice sessians. similarEy we ca�nat expect to 6e competen[working wifh cultures other tha n our own aFter a few workshops. • Finally, lhere is a recognilion [ha[any skills learned mus[6e applied in con[ext, and that training is only one piece of a largerappraach that includes assigning resaurces and develaping a Ivng-term straoegy to ident'rfy barciars affe�ting certairt graups and la create an inclusive and equitaGle work en�ironmenl. 10.5 Haur Warkshap: Intercultural Campeten�e and Equity 06jectives of the warkshop are to - Es[ablish a cammon language and understanding regarding an in[ercultural approach [o equity and inclusion • Reinforce the impor[ance of cantinuing to develop the skills needed to work and li�e in a culturally diverse community 16 n rn crry nr DUB �`'� �I..JE . Mrteh'r��iece'a��RirrViie9isdl��pf . �. . • Understand how we process diversity related information to form perceptions about ourselves and others • Examine some of the foundations of culture • Examine personal identity and its relationship to culture • Examine how language, non-verbal communication, and values can interfere with communication • Begin to unpack inclusion and equity issues in individual organizations using an intercultural approach • Understand employee roles in contributing towards an inclusive organizational culture 32-Hour Developing Equity Frameworks through Intercultural Methods This workshop is best suited for those working on teams seeking to advance equity and inclusion. Participants will use an intercultural framework to collectively explore individual, institutional, and systemic opportunities. The program includes opportunities for participants to practice using the tools they have received, working together to identify dilemmas facing their organizations, to develop strategies for addressing issues, and to create action items. Objectives for the four-day program are to: • Understand fundamental concepts related to an intercultural approach to inclusion and equity using individual, institutional, and structural levels • Learn tools and skills that can be applied to influence organizational change • Recognize inclusion and equity issues to advance action plans to stabilize equity and inclusion in the organization • Identify equity needs of your community through your organization's lens and set goals to influence a positive impact in the community • Identify inclusion and equity issues and begin to develop an action plan to advance equity and inclusion in participant organizations or groups • Create an all-encompassing environment based on trust for: o Effective team building o Healthy workforce culture o Active strategic planning 17 COVERAGES CERTIFICATE NUMBER: 215095094 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. 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If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Friedman Insurance, Inc. PO Box 759 Dubuque IA 52004-0759 CONTACT Steve Schlueter PHONE FAX (A/C. No. Ext): 563-556-0272 (A/C, No): 563-556-4425 ADDRESS: schlueters@friedman-group.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Cincinnati Insurance Company 10677 INSURED COMMFOU-04 Community Foundation of Greater Dubuque 700 Locust St., Ste. 195 Dubuque IA 52001 INSURER B : Cincinnati Indemnity Company 23280 INSURER C : INSURER D : INSURER E : INSURER F : CERTIFICATE HOLDER CANCELLATION For Information Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. 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