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AmeriCorps Healthy Futures Grant Planning Application Copyrighted June 18, 2018 City of Dubuque Consent Items # 27. ITEM TITLE: AmeriCorps Healthy Futures Grant Planning Application SUMMARY: City Manager recommending approval of an AmeriCorps Healthy Future planning grant application to the lowa Commission on Volunteer Service. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type AmeriCorps Healthy Futures Grant Planning City Manager Memo Application-NNM Memo NNM AmeriCorps Healthy Futures Grant Application Staff Memo Approval AmeriCorps Healthy Futures Grant Application Supporting Documentation AmeriCorps Health Futures Grant Budget Supporting Documentation AmeriCorps Healthy Futures Grant Logic Model Draft Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: AmeriCorps Healthy Futures Grant Planning Application Approval DATE: June 12, 2018 Leisure Services Manager Marie Ware recommends City Council approval of an AmeriCorps Healthy Future planning grant application to the lowa Commission on Volunteer Service. The total cost of the project will be $35,331 , with the grant covering $26,835 of the costs. The grant would be matched mostly in-kind by the Leisure Services Manager supervision of the planner. The planning grant budget proposed would allow for 1000 hours of planning. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CTTY OF Dubuque �" ui���eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: AmeriCorps Healthy Futures Grant Planning Application Approval DATE: June 11, 2018 INTRODUCTION The purpose of the memorandum is to request approval of an AmeriCorps Healthy Futures planning grant application to the lowa Commission on Volunteer Service. BACKGROUND At the AmeriCorps end of year celebration, a representative of the lowa Commission on Volunteer Service (ICVS) attended. She encouraged us look at another AmeriCorps priority to address another community need. As you are aware we currently have a major grant around the Campaign for Grade Level Reading focusing on children Kindergarten through third grade and a smaller grant for the teen summer programming we are kicking off this year. The ICVS representative shared that they have planning grants to assist in looking at a new program area that prepare you to apply in the year following for members. During the conversation we talked about the Imagine Dubuque plan input and future actions that related to foods and health but also tossed around a couple other ideas. We were strongly encouraged us to apply for a planning grant. AmeriCorps Director Heather Satterly and I had been discussing prior to this visit that once you have an AmeriCorps program on one focus area it is easier to implement another because you understand and are set up to work with all the federal requirements and the processes and procedures. We had already been thinking about what expansion area might be appropriate for Dubuque. DISCUSSION Heather and I sat down and brainstormed ideas after reviewing and talking about Imagine Dubuque call to action, the city's vision that includes "our residents experience healthy living and active lifestyles". We talked about activities that could be incorporated into LEAP and more. As a department we are interested in focusing on getting people (especially youth) more active in our parks and on our trails and making connections with nature. This could relate to areas in Bee Branch like the Bee Keeper program but also could be throughout the entire city. As we look at our equity work there is food desserts in certain parts of our community. There are many partners coming together around this and other food topics. I had a conversation with Assistant City Manager Cori Burbach and there are currently numerous groups working in the food area. They include but are not limited to Dubuque Community Garden Coalition, ISU Extension, Convivium, Winter Farmers Market, Dubuque Eats Well, the forming Food Policy Council and more. A planning grant would allow us to explore what is the right kind of AmeriCorps program, number of inembers, if inembers would be assigned to some of these partners, what our funding model would be, who could be partners to assist in funding members, and whether it makes sense for us to go further. It would allow us to review the logic model problem, inputs, activities, outputs, and short, medium and long-term outcomes. If awarded a planning grant it would start in September of 2018 and we would finish the planning by February of 2019. This would then give us the information to put in an ICVS State Formula grant for members related to a logic model that would be well vetted through the planning grant. It would also include the engagement of potential partners listed above and maybe others we have not thought of at this time. We submitted a pre-application to ICVS with this concept. They reviewed it and moved us to the formal application process as our concept matched a focus area of theirs which is healthy futures. The application is due on June 12, 2018 thus it will be submitted prior to formal approval by the Council. BUDGETIMPACT The planning grant budget proposed would allow for 1000 hours of planning. We foresee that a city monetary commitment of$60 for background checks, $60 for office supplies and $216 for mileage are needed. These will be covered in the Leisure Seroices general operating budget. There would need to be a computer available for the person doing this planning and I would request that this be a recently retired city computer as it is a six-month time this person would be doing the planning. The project will be $35,331 with the grant covering $26,835 of the costs. The planning grant would be matched mostly in-kind by the Leisure Services Manager supervision of the planner hired except for the costs above. 2 ACTION REQUESTED I respectfully request City Council approval of the AmeriCorps Healthy Futures planning grant application to the lowa Commission on Volunteer Service. Attachment: Planning Grant Application cc: Heather Satterly, AmeriCorps Director Jenny Larson, Budget Director Cori Burbach, Assistant City Manager 3 A. Executive Summary The City of Dubuque proposes to develop an AmeriCorps Program serving in Dubuque, IA that will focus on the CNCS focus areas of Healthy Futures and Environmental Stewardship. The CNCS investment of$26,835 will be matched with $8,496 in public funding and $0 in private funding. No AmeriCorps Members will be needed to execute this plan. B. Program Design 1. Need: The citizens of the City of Dubuque are experiencing a large disparity in knowledge of and access to inexpensive, healthy foods, wellness programming and middle & high school afterschool engagement in environmental stewardship. In 2014, 23.95% of Dubuque County resident live in census designated food deserts, with low access to a large grocery store or supermarket, compared to 22.71% of Iowa. When looking at the Child Policy Research Center's fact sheet on Dubuque County, there are only 1.2 grocery stores per 10,000 people, compared to the 6.5 grocery stores per 10,000 in multiple other counties in Iowa. In comparison, there are 7.9 fast-food restaurants per 10,000 people and only .5 Farmer's Markets per 10,000 people in Dubuque County. Only 33% of the 17 zip codes in Dubuque County have access to a healthy food outlet. Research has shown that citizens living in food deserts have a higher obesity rate than in non-food desert areas because the only food options available are small convenience stores and fast food restaurants. Additionally, nearly half of food deserts are in low-income, impoverished areas, making it even harder to eat healthy, as the cost of fresh fruits and vegetables and other healthy options are increasing. A study by the Harvard School of Public Health in 2013 showed that on average, a healthier diet costs about $1.50 more per day. Over the course of a year,this would increase food costs for just 1 person by $550. Research spanning many years has shown that the lack of healthy, affordable food options has lead to an increase in obesity. According to the Dubuque County and Iowa Health Data from County Health Rankings, in 2014 29% of adults in Dubuque were obese, compared to 26% in 2010. Additionally,the 2014 Dubuque County Health Portrait found that 20.5% of Dubuque County adults self-reported no leisure-time physical activity. In the Community Health Needs Assessment Health Improvement Plan (CHNAHIP)for Dubuque County, 63% of all respondents to their community survey ranked `obesity/overweight' as the most important health concern, while also linking obesity and weight management to other health concerns, including: Coronary Heart Disease, Type 2 diabetes, Cancer, Hypertension, Dyslipidemia, Stroke, Liver and Gallbladder disease, sleep apnea and breathing problems, Osteoarthritis, Gynecological problems, and mental health problems. In Dubuque County, obesity and specifically child obesity is of vast concern for many citizens. According to the State of Obesity Report, in 2016, 29.9% of 10 to 17-year-olds were either overweight or obese. In relation to the 2014 Iowa Youth Survey of 6�', 8�' and 11�' graders, only 13% of Dubuque County Survey respondents reported being physically active for at least 60 minutes 4 days a week and in 2016,the percentage has decreased to 12%, showing that middle and high school youth are becoming increasingly inactive. Additionally, according to the 2014 Iowa Youth Survey, only 18% of respondent reporting eating fruit at least 3 times per day, compared to 17% in 2016 and in both 2014 and 2016, only 12% of respondents reported eating vegetables at least 3 times a day. Research has shown that eating habits are developed during a child's formative and pubescent years and programming during and after school can have a major impact. According to research compiled by Harvard School of Public Health, educating youth on healthy choices, creating and supporting school gardens, offering youth physical activity opportunities before and after school and collaborating with communities for safe spaces for physical activity during out of school hours can all positively impact the increasing childhood obesity epidemic. 2. Evidence-Informed Intervention AmeriCorps Partners in Learning takes health outcomes seriously, as the City of Dubuque's Goals for 2022 include A Healthy and Safe Vibrant community and vision that"our residents experience healthy living and active lifestyles". The community has come together on several occasions to determine several recommendations and highlight needs for achieving a healthy Dubuque, including: Increase access to healthful food options (STAR Community Rating Report); Consider food access as an objective of the City's transit systems (Imagine Dubuque 2037); Recreation programming- have cooking classes addressing social (food insecurity/cost), educational (enhanced learning) and cultural (inclusion, communication)needs (Imagine Dubuque 2037); Promote in-school healthy food actions including school gardens, wellness and exercise (Imagine Dubuque 203'�; Explore the potential for Dubuque area health providers to "prescribe"fruits and vegetables as part of a strategy to combat obesity (Imagine Dubuque 2037); Need to have wellness education that really engages people (Community Health Needs Assessment Health Improvement Plan - CHNAHIP); Need to have free or very inexpensive fitness classes and opportunities for people (CHNAHIP); Need to make fitness event into social events, to get all kinds of people participating(CHNAHIP). AmeriCorps Partners in Learning would like to utilize a three-pronged approach to improving the healthy futures of Dubuque citizens. The first prong of our approach is to focus on healthy eating habits within our community. Our program plans to utilize AmeriCorps members to implement healthy eating curriculum to low-income community members of all ages and backgrounds. Our program proposes to research best practices in healthy eating to determine the best community-wide curriculum that can focus on healthy choices, nutrition education, as well as meal planning and shopping strategies. Healthy-eating curriculum has been successful in other locations in Iowa For example,the Iowa Department of Public Health's Pick a Better Snack program operates in over 90 Kindergarten—3`d grade classrooms and has led to the improvement of children's preferences towards healthy and physical activity, as well as the attentiveness towards these issues by parents (Frishman, Natalie et al., 2013). Our program proposes to use similar curriculum through-out the community to improve healthy choices across the community. The second prong of our approach is focused on community wellness programming. Our goal is to utilize AmeriCorps members to run low-cosUno-cost wellness programming in local naturescapes for low-income community members of all ages and backgrounds. Research has shown that recreational facilities and the resources they offer are not equitably distributed (Moore, Latetia V. et al., 2008). In Dubuque, our community does not have enough affordable access to recreational facilities far the nearly 60,000 residents living within city-limits. These facilities are either too expensive to use, or access is limited due to being owned by a private entity, location, or seasonal availability. What our community may lack in recreational facilities, we make up in access to community parks. 92% of City of Dubuque residents are within walking distance of a park. Our program believes that we can close the wellness programming gap in our community by using AmeriCorps members to implement wellness curriculum in local parks and other naturescapes, as well as design curriculum based upon the needs of the community members and bring the curriculum directly to them. The third prong of our approach is to engage middle and high school students in health and wellness through nature programming. Currently, there is very little after-school programming available for middle and high school students in the Dubuque Community and what programming is available is often limited due to funding and accessibility. Additionally, in Dubuque, most environmental education programming is focused on preschool and elementary aged students, often leaving out middle and high school students. We believe thatthis is an important age group to focus on to ensure that healthy choices are maintained into adulthood. Research has shown that populations that are exposed to green environments also have lower levels of health inequities related to income deprivation, showing that experience physical environments that promote good health might be important to reduce health inequities based upon socioeconomic status (Mitchell, Richard et al, 2008). Our program would like to focus on implementing community-based after-school activities for middle and high school students because of 1)the lack of programming for this age group 2)the high percentage of 10-17 year-olds who are overweight or obese and 3)to decrease the socioeconomic inequities relates to health and wellness. AmeriCorps Members are key to all of these prongs because they will be able to implement these programs that would otherwise go unaddressed due to limited resources in the Dubuque Community. AmeriCorps Members are great enhancements to any organization in more ways than one. AmeriCorps Partners in Learning realizes that AmeriCorps members are more than just`Boots on the Ground" or an "eatra set of hands", but rather, that they are additional minds with new and exciting ideas and hearts full of passion. AmeriCorps Partners in Learning believes that AmeriCorps members are capable of planning and implementing health, wellness and naturalist interventions within the program framewark with the oversight of their site supervisors and the Program Director. All AmeriCorps members will receive program and site-specific training to ensure that they are well-suited for delivering the interventions. 3. Planning Process/Timeline The Planning Process will be lead by Leisure Services Manager, Marie Ware. The City of Dubuque will hire an AmeriCorps Coordinator with a prospected start date of September 1, 2018. The coordinator will wark to develop the framework for the Healthy Futures branch of AmeriCorps Partners in Learning. The coordinator will focus on researching areas within our community that are providing health, wellness and nature programming and that will benefit from a partnership with AmeriCorps Partners in Learning and increase their sustainability with an AmeriCorps Member. Many potential partnerships have already been determined, including but are not limited to the Dubuque Community Garden Coalition, ISU Eatension, Convivium, Winter Farmer's Market, Dubuque Eats Well, the currently forming Food Policy Council and more. The coordinator will be responsible for fostering these partnerships and determining which programs will best utilize AmeriCorps supports. The Leisure Services Manager will provide guidance on fostering these partnerships and will oversee the coordinator's work.The coordinator will begin developing evidence-based interventions along with a list of core member activities by October 1, 2018. The budget will be an ongoing development as the Coordinator develops partnerships and the Leisure Services Manager determines and solidifies sources of match. A plan for data collection and performance measure development will begin by December 1, 2018. The data collection process with include feedback and will understand what data our partner organization will be able to provide to our program. The host sites and match sources will be identified and secured by January 1, 2019. All documents will be ready for submission for the final grant application in early February 2019. AmeriCorps Partners in Learning has been in Dubuque, IA since 2000 and has been sponsored by the City of Dubuque since 2007. Many of the necessary components have already been developed and are regularly maintained by the AmeriCorps Director, including, but not limited to: Organizational Capacity Chart, Financial and Program Policies, Annual Audit reviews, Member Recruitment Plans, Member Screening Process, Member Training/Orientation Calendars, Host Site Agreements, Member Service Agreements, etc. The planning period will focus heavily on developing partnerships, determining match sources and solidifying interventions. • Theory of Change/Logic Model AmeriCorps Partners in Learning has a long-standing program that has changed and adjusted based upon the needs of the Dubuque Community. The City of Dubuque's government and community members have determined that healthy outcomes are a significant need within the Dubuque Community, and this need is supported by evidence. Our program has a history with implementing interventions with fidelity with our K-3`d grade tutoring program. The program implements strong data collection systems and processes. First, member training on data collection is very thorough. Members are trained on data collection processes during orientation and by our partner, the Dubuque Community School at their on-site trainings. Data collection is revisited at monthly meetings to ensure questions are being answered and accuracy is reinforced. The program's dosage and duration are revisited monthly to reinforce fidelity. Second,the program uses strong data collection tools to collect information for our 2 outputs. Each member is given a student log which is organized to collect students' name,teacher, grade and number of session for each specific intervention used. Each AmeriCorps member sends their data to the Program Director every other week. From there,the Program Director analyzes the data, ensures accuracy, and organizes the data by site and member. The Program Director sends the collected data back to the AmeriCorps member and site supervisor monthly to be analyzed for accuracy and progress to targeted outputs and outcomes. Third, we have an agreement with DCSD to get literacy data on the students we serve in a timely manner. In the spring, the Program Director sends DCSD a list of students who completed the program. The list includes each students' name, grade,teacher, school, the number of and the name of the specific intervention used. DCSD compares the completed students'fall and spring reading assessments and analyzes how many students improved from fall to spring. Neat, DCSD provides the program with each school's number of students who improved. Data is stored on both the Program Director's and the Program Assistant's secured computer and backed up monthly. Our program believes that health, wellness and naturalist programming are all tied together within our community. Our program proposes the use of AmeriCorps Members in a year-long program to implement afterschool and community programming focusing on environmental education and naturalist programming for Middle & High School students to address the lack of opporiunities for this population. Additionally, the program proposes utilizing year-long AmeriCorps members to address the lack access to healthy foods, healthy choices and wellness programming in our community. Our program would like to use this planning grant to determine the number of MSY's that would be necessary to effect change within our community, as well as to determine the appropriate evidence-informed or evidence-based interventions that will address the needs within our community. Our program expects that the proposed interventions will produce positive outcomes because research has shown that health disparities, such as obesity, can be affected through increased healthy choices, increased nutrition education and increased access to naturalist programming. Our program also believes that the proposed interventions will yield positive outcomes because of the support that the community provides to our current AmeriCorps Partners in Learning program and because we are addressing concerns and requests that were determined directly by our community members. • Member selection and training plan AmeriCorps Partners in Learning takes member selection very seriously. The Program Director is responsible far the recruitment, placement and retentions of inembers. The program offers 2 ways to apply for the program: 1) Online Application through NeoGov and 2)Paper applications. Our program chooses to utilize both online and paper applications to ensure accessibility to applicants who may not have reliable access to computers. Our program has recently adopted the use of NeoGov to streamline the online application process. Once applications are received, the application is reviewed to ensure that basic requirements are met, and the applicant is invited for interview. While all relevant experience is appreciated and valued, our program strives to interview applicants who may not have direct experience in the program area, as we view our program as a great experiential training opportunity. During the interview, applicants are asked situational questions around their ability to wark with children and adults, experience with diverse groups and understanding of health, wellness and nature- related programming, as well as National Service. The background of AmeriCorps and our program is explained, as well as the living stipend and education award benefits. The schedule and expectations of the positions are explained, and the applicant can rank their preferences. Applicants are asked to sign a background check waiver at the interview. 2 references are required and are contacted by phone and/or email. Upon completion of references, the applicants are offered a position contingent upon their NSOPW and State of Service and State of Residence (if applicable) clearing. Background checks are run upon the acceptance of the position and once the result clear the member,the process of enrollment and training begins. The AmeriCorps Partners in Learning program has a strong member training plan. Members are provided 16 hours of AmeriCorps orientation. Orientation training consists of general information on the Corporation for National and Community Service (CNCS), AmeriCorps and the Iowa Commission on Volunteer Service (ICVS). The program reviews member's rights and responsibilities, code of conduct, prohibited activities, Drug Free Workplace Act, grievance procedures, suspension and termination procedures, sexual harassment and discrimination policies. Members sign the Member Service Agreement which includes the review of the National Criminal History Background Check, prohibited activities and grievance procedure. The program also assists members with completing all necessary payroll documentation and uses the process as an educational experience for Life After AmeriCorps. During orientation, members are trained on data collection, time sheets, and other program specific information. Additionally, members participate in 4 hours of communication training through a low/high ropes course to provide individual and team challenges, as well as a large-scale service project to build upon the importance of the direct impact of service. Members are provided intensive on- site training and supervisor orientation at their assigned sites. During the on-site training, members are trained on the site's discipline, behavior, confidentiality, safety policies, interventions and materials. Site supervisor observations occur regularly during service to discern and critique members as they complete interventions. The observations ensure members are providing accurate interventions. To support ongoing training and development, members meet monthly. During these monthly meetings, members receive a specific training and discuss successes, challenges and receive suggestions and feedback from fellow members. The specific training topics we cover include: Citizenship; Diversity, Equity and Inclusion; Volunteer Management; Disaster Preparedness; Life After AmeriCorps; Behavior Management; Reflection Project and End of Service Celebration; and other topics as determined by need ofthe member cohort. Members are also offered the opportunity to become part of the training process. Committees are developed to help plan training topics and service project opportunities with the oversight of the Program Director, who has final say over all ideas brought forth from the committees. The program understands the importance of ensuring members engage in allowable activities. Throughout the member's term, the Program Director meets with members and site supervisors to ensure member activities continue to fall within allowable activities outlined in their position description and no prohibited activities occur. These discussions take place at monthly meetings, midterm reviews, site visits, and in discussions via emaiUphone as needed. • Member supervision plan AmeriCorps Partners in Learning believes that member supervision is a vital aspect of the member experience. All our AmeriCorps members receive two layers of supervision: 1) Site Supervisor; and 2)Program Director. First, every site designates a specific site supervisor. Each site supervisor provides daily supervision to their members and conducts biweekly, 1-1 meetings with each of their members for clear guidance. Site supervisors also provide on-site training for the member's specific role within the host site agency and observations by the site supervisor to ensure accurate interventions. Each year, site supervisors are trained by the Program Director. This training occurs before members arrive on site and are completed in person, 1-1. The site supervisor training consists of an overview of the CNCS and ICVS, education award and living allowance, host site responsibilities, in-kind match documentation, time sheets, data collection, site agreements, Drug Free Workplace act, grievance, suspension and termination processes, sexual harassment, discrimination, prohibited activities and unallowable activities including non- duplication and non-displacement. The Program Director and the site supervisors have a strong, professional relationship where they contact the Program Director if problems arise. Second, the Program Director serves as a second level of supervision for all members. Members receive feedback and guidance at monthly team meetings. Additionally, the Program Director meets regularly, both formally and informally, with each member to discuss progress and ensure member activities fall within allowable activities. The Program Director has an open-door policy and members may contact via in-person meeting, email, phone, or teat at any time for any reason. The Program Director also offers open office hours at least once a week. The Program Director conducts site visits at least two times a year for all members to ensure activities fall within allowable activities. Additionally, midterm reviews are conducted on each member that include an evaluation of the program required AmeriCorps guidelines and expectations, on-site member duties, site supervisor progress and the program director's progress. This review is conducted with the member, Site Supervisor and Program Director. Members also receive an end of service evaluation by the Program Director and site supervisor. • Commitment to AmeriCorps Identity AmeriCorps Partners in Learning celebrates the AmeriCorps brand, ensuring members and sites both know how to identify themselves and the program. When the program offers a position to an applicant, we congratulate them on such a prestigious honor it is to be an AmeriCorps Member. As a part of orientation, members spend several days interacting with each other as part of the "AmeriFamily", focusing on the reason why they were brought together: To Get Things Done as AmeriCorps Members. At the end of orientation, members take the AmeriCorps pledge before starting their service at their site. All members receive an AmeriCorps logo apparel, as well as, a photo ID which includes the AmeriCorps logo. Members are required to wear their photo ID at all times during service and are required to wear their AmeriCorps logo apparel at least once per week or more frequently if cleaned. During our National Days of Service and community outreach activities, members also wear their AmeriCorps gear, so the community members identify the AmeriCorps member and brand. Lastly, all service sites are provided an "AmeriCorps Members Serve Here" sign and display it in a prominent location. The program has enhanced our media presence through an updated website and several videos including AmeriCorps Week, City of Dubuque's budget presentation, and our cable television station. The Program Director presents to community groups often. • Compliance and Accountability AmeriCorps Partners in Learning strongly believes in compliance and accountability. The program prides itself in having a reputation as a high functioning, low risk program. The Program Director has a complete plan for compliance and accountability. The Program Director ensures site supervisors fully understand the prohibited activities, non-duplication and non- displacement guidelines, and all other important rules and regulations through service agreements and the site supervisor training, which is face to face and 1-1 at each site, every year. The Program Director also conducts at least two site visits a year, as well as a mid-term review to ensure rules and regulations are being followed. The Program Directar keeps lines of communications open between members and site supervisors to ensure compliance and accountability. The Program Director monitors the activities being performed through ongoing communication with members and site supervisors. The Program Director can visit any site, at any time without prior appointment. Should a compliance issue be suspected or arise, the Program Director holds a meeting with all parties involved to review guidelines and design a corrective action plan. If compliance issues continue to be a concern the AmeriCorps members are removed from their assigned placement until the site can ensure all activities fall within the AmeriCorps guidelines. Lastly,the program manages and implements its program with limited compliance issues. Our staff takes CNCS' Criminal History Record Check very seriously as well as the following program management policies: time sheets, in kind documentation, position descriptions, Member Service Agreements, Site Service Agreements, mandatory training requirements, corrective action forms, midterm and end of year evaluations, grievance, termination of service, drug free warkplace, sexual harassment, prohibited activities and unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and updates to detect instances of risk or noncompliance. To ensure compliance, the Program Director and Program Assistant conduct member and staff file audits twice a year and works closely with its expert fiscal staffto ensure compliance. • Securing Match Support for the Program AmeriCorps Partners in Learning is working within our own organization to determine funding opportunities for securing match support. Our program is also developing potential partnerships whose goals meet ours and secure match support through member site placements. The AmeriCorps Coordinator will work with the Leisure Services Manager to secure this support during the Planning Grant Process. 4. Organization Background and Staffmg AmeriCorps Partners in Learning has been sponsored by the City of Dubuque since 2007. The City of Dubuque is a Municipal Corporation governed by an elected mayor and six-member council. The City relies on its expert personnel to plan and implement the grant and provides in- kind administration, personnel and fiscal support. The City Council reviews the grant and budget documents each year. The Program Director, Heather SaYterly, a 3-term AmeriCorps alum from a State/National Program, has worked in AmeriCorps State/National Grant Management for 3 years in Iowa Kim Stickney, also an AmeriCorps alum, has been the Program Assistant for 7 years. She organizes and maintains key program paperwork including but not limited to National Service Criminal History Background Checks and Data Collection Submissions. Marie Ware, Leisure Services Manager, oversees the activities of the AmeriCorps Program Director and members. She manages a department with 33 full-time, 159 part-time/seasonal employees and a variety of volunteers. Marie has been directly and indirectly involved with grant award management for over twenty-five years for three cities and a non-profit agency. Tami Lansing, Assistant Finance Director, has overseen the fiscal responsibilities of the program from its inception in 2007. AmeriCorps Partners in Learning is house of the City of Dubuque's Leisure Services Department. The Leisure Services Department,through the Park Division and Recreation Division, provides quality services to the entire community with diverse recreational programs for all ages and an integrated, efficient, and safe system of parks,trails, and recreational facilities. The department also plans, develops, and maintains the formal public landscaping and natural areas in and around the City, demonstrating an appreciation for the environment. The AmeriCorps Program Director, Heather Satterly, served as an AmeriCorps Member for 3 half- time terms in a Parks and Recreation Department. Her duties as an AmeriCorps member focused heavily on health and wellness programming for adults and youth with disabilities, after-school youth, racial-minority populations and the LGBTQ+ community. She has a Bachelor of Science Degree in Parks, Recreation and Tourism Administration with a focus on Recreation Therapy from Western Illinois University. She worked as a Recreation and Exercise Therapist, working directly with adults with disabilities on health and wellness programming. Leisure Services Manager Marie Ware joined the City of Dubuque staff in May 2010. In her position, Ware is responsible for leading a department that encompasses many of the quality of life aspects of Dubuque. Those include city parks, trails and recreation,the Five Flags Civic Center, the Grand River Center(conference and education center), Port of Dubuque Marina, AmeriCorps Partners in Learning, and Multicultural Family Center. Marie Ware has over 30 years of professional experience in parks and recreation and nonprofit management in places across Iowa. She served as Interim Executive Director of the Mahaska County YMCA in Oskaloosa She was the Owner/Facilitator of Future Endeavors, which provided customized services for non-profits, churches, government, and businesses. Ware served as the Executive Director of the Mahaska Community Recreation Foundation in Oskaloosa. She spent nine years with the City of Coralville Parks and Recreation Department as Recreation Director and Parks and Recreation Director. She has a master's degree in public administration and bachelor's degree in leisure studies from Iowa State University and is a certified park and recreation professional (CPRP) by the National Recreation and Park Association (NRPA). Ware is an active member ofthe NRPA and has held leadership positions, including president, with the Iowa Parks and Recreation Association (IPRA) and the Iowa Foundation for Parks and Recreation. She received the NRPA American Park and Recreation Society's Young Professional Award and the IPRA's Richard J. Slattery Award and Young Professional Award. AmeriCorps Partners in Learning conducted a process evaluation from March 2016 to November 2016. The two main research questions were: 1) Is the AmeriCorps Partners in Learning program being implement consistent with the program's logic model and theory of change and 2) Are program beneficiaries generally satisfied with the program? The program utilized an outside evaluator to conduct and analyze focus groups, surveys and data files. Site supervisors and members were encouraged to participate in one focus group and one survey. 28 (15 QT and 13 H� members and 12 site supervisors completed the survey with each elementary school represented. Based on the surveys, the responses indicated a positive impact on students. Surveys completed by the site supervisors showed 100% of the respondents agreed the interventions implemented by AmeriCorps members have helped children make progress in grade level reading; 100% agreed AmeriCorps is positively contributing to K-3rd grade reading proficiency; 100% agreed they were satisfied with the program overall; and 92% agreed the students tutored by AmeriCorps members have more positive connections to school because of AmeriCorps members. There were also very high responses to members'training, attitude and professionalism. Surveys completed by the AmeriCorps members showed 100% of the respondents agreed AmeriCorps is positively contributing to K-3rd grade-level reading proficiency; 100% agreed they were satisfied with the program overall; and 100% stated the Program Director supported them. There were also very high responses to feeling connected and respected by their host site. Based on the evaluator's analysis of the data files, there is one area of the program that needs improvement-the program's completion rate. The average completion rate of all 12 schools was 41%. The highest school completion rate was 74% and the lowest school completion rate was 25%. The program is currently following up with site supervisors from schools with the lowest completion rates to learn what might have led to these low rates. In addition, the program explored other variables contributing to a low completion rate. Some variables may be: not defining start; transiency; site management; and scheduling conflicts. The program is implementing different strategies to ensure a high completion rate. Some strategies are educating about the importance of completing the program, setting a completion goal and being transparent with data so members and site supervisors ensure student completion. The AmeriCorps Partners in Learning Program is currently developing a Growth Model Evaluation to determine if students who received interventions and successfully completed our program are still on a growth trajectory once they no longer received interventions from our AmeriCorps Program. APPENDIX 3. AMERICORPS STATE RFA - I �� VOLUNTEER IOWA BUDGET NARRATIVE WORKSHEET This spreadsheet is used for submission of the pre-application budget.You must enter your final budget directly into eGrants. The purpose of the budget checker is to serve as a tool for you as you work through your budget. The checker is formatted to show errors as a help. Please enter your calculations and budget information for CNCS and Grantee share in the cells below. The information included in the Budget Template will be entered into the eGrants budget narretive for your fnal application. Cells in RED note an error or caution, see the"Note"for assistance with any red cells. Section I CNCS Share Grantee Share TOTAL A. Personnel Leisure Services Manager(50 hours @ 54.16) $2,708 $2,708 AmeriCorps Coortlinator(1,000 hours @ 2322) $23,231 $23,231 $0 $0 $0 $0 $0 $0 $0 $0 Section I.A Personnel Total $23,231 $2,708 $25,939 B. Personnel Frinqe Benefits Nofe:I(a(rim�e beire(�7 amounf is wer 30%,pkase bEf coveretl kems separafe/y antljusfdy fhe high cosf.Holitlays,kave,aiM similar vacafion bene(�ls are nof mclutletl m fhe(ringe. Leisure Services Mananger Fringe Benefis(SS$207,IPERS$244,Healih Ins$406,LiFe Ins$5) $862 $862 AmeriCorps Coortlinator Fringe Beneftls(SS$1,777) $1,777 $1,777 $0 $0 $0 $0 $0 $0 $0 $0 Section I.B Personnel Fringe Benefits Total $1,777 $862 $2,639 C.1 Staff Travel Trevel to ICVS Sponsoretl Meetings(2 Trips to Des Moines at 450 miles=900 @.54(progrem sponsored $486 $486 Coortlinator Trevel(Meeting Mileage 400 miles at.54 progrem rete $216 $216 $0 $0 $0 $0 $0 $0 $0 $0 Section I.C1 Staff Travel Total $486 $216 $702 C.2.Member Travel Inot applicable for planninq qrantsl $o $o $o $o $o Section I.C2 Member Travel Total $0 $0 $0 D. Equipment Inot applicable for planninq qrentsl Nofe:Equipmenf 8 tle�netl as fang�bk,iron-expentlabk personalproperty havmg a uselullde o(mwe fhan one yearAND an acqu8�lion cosf o($5,000 w more per unk. $0 $o $o $o $o $o Section I.D Equipment Total $0 $0 $0 E. Supplies Nofe:You musf mtlNitlually IBf any smgk�lem cosfmg$1,000 or more.Eecepf(or salety equipmeiH,you may only charge member service gear fo fhe(etlerel share d k inclWes fire AmeriCorps bgo. Offce supplies(paper,ink,toner,pos4it notes,pens @$10 for 6 moMhs) $60 $60 $0 $0 $0 $0 $0 $0 $0 $0 $0 Section I.E Supplies Total $0 $60 $60 F.Contrects&Consultants Nofe:Da�7y refe musf be iirclutletl in fhe cakulafion. $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Section I.F Contrects&Consultants Total $0 $0 $0 G.1 Staff Trainina $o $o $o $o $o Section I.G.1 Staff Treining Total $0 $0 $0 G.2. Member Traininq $o $o $o $o $o Section I.G.2 Member Training Total $0 $0 $0 H. Evaluation $o $o $o $o Section I.H Evaluation Total $0 $0 $0 I. Other Proqrem Operetinq Costs Nofe:Nbsf progrems butlgdf$30-$50 per intlivitlual(w fhe Nafional Servce Cruninal HBfory Cirecks. AmeriCorps Coortlinator CeIlPhone $500 $500 AmeriCorpsCoortlinatorCompuler $1,000 $1,000 National Service Criminal History Checks(2 people @$30-FBI+SYate of Service&Resitlence) $60 $60 $0 $0 $0 $o $o $o $o Section I.I Other Progrem Opereting Costs Total $0 $1,560 $1,560 Section I Total $25,494 $5,406 $30,900 Section II: Member Costs(not applicable for planning grants) CNCS Share Grantee Share TOTAL A. Livinq Allowance astipenaea #Non-Stipentletl Total Members Full-Time 0 go Half-Time 0 go Reduced Half-Time 0 go Quarter-Time 0 go Minimum-Time 0 go Nofe:Tofa/MSYs musf be af kasf 10.00,unkss you have been grdnfetl a TOfal SIOfS waiver fo fhe MSY minimum.Tofa/sbfs musf be af kasf 20 in ortler fo apply(or compet�tNeluiMim�. Total MSYs Section II.A Living Allowance $0 $0 $0 B. Member Support Costs Nofe:The FICA musf be Z65%o(fofallivim�albwanre(unkss FICA exempfJ. For ireakhcare,show cakulafion o(#members,#moiHhs,&monfhly refe. FICA (autocakulatunW%) #DIVro! $0 Workers Compensation(or AD&D)rete: go Health Care: go Other Member Support Costs: go Section II.B Member Support Costs $0 $0 $0 Section II Total $0 $0 $0 Section III: Administrative/Indirect Costs CNCS Share Grantee Share TOTAL A: Corporetion Fixed Percentaqe Method I/you are using a Sfate w FetlerallyApprovetl Intlirect Cost RatG tlo not eMer amouMs herG eMer in 6 Corporetion Fixed Amount geo5 ga,oso ga,es5 Commission FixedAmount g5as g5as Section III.A Total $1,341 $3,090 $4,431 B: Federallv Approved Indirect Cost Rate Method I/you are using the Corporation Fizetl Percentage Nkthotl tlo not enter anounts herG entu in A Indirect Cost Rate using MTDC Method:* (emerRare) go Corporetion Fixed Amount - Commission FixedAmount go Section III.B Total (enter totals in eGrants� $0 $0 $0 Section III Total $1,341 $3,090 $4,431 Budget Total $26,835 $8,496 $35,331 Match Percent 75.95% 24.05% Funtling Vear 1,2,3 4 5 6 7 8 9 10+ Match RequiremeMs 24% 26% 30% 34% 38% 42% 46% 50% Cost per MSY #DN/0! Source of Match-Description Classification Source Amount For each source o(mafchim�(uiMs,eiHer fhe requesfetl iiHormafion. cnyoroubuque Cash State/Local $ 336 City of Dubuque- Leisure Services Manager Salary, Coordinator Cell-phone and co In-Kind State/Local $ 5,070 Administretive/Indirect Costs In-Kind Federal $ 3,090 Source of Match Total $ 8,496 Other Federal Funding Yes/No Does your organization have experience tlirectly managing other fetlerel grenis? YBS <Select bom tlrop tlown Note:'Tirese cakulafions assume fhe Motli!'retl Tofal Direcf Cosfs(NROCJ mefhotl is usetl kr fhe Fetlerelly Approvetl liMimcf Cwf Rafe antl are maxunums d all amounfs reportetl fo Secfion I o(fhe grdnf are el'gibk fo have fhe mtlirecf refe applietl fo fhem. A manual cakulafun sMultl be per(wmetl(or maeimum fofa/CNCS antl Grenfee Share Atlmmisfrafion antl mawmum(orSecfun III.B d an organkafion w�lh a(etlerelly approvetl mtlirecf refe uses a base ofirer fhan NROC w d NROC is usetl but certam amouiHs in Secfun I antl ll are irof part o(fhe base fhaf fhe rafe shoultl be applietl fo. In such a case,fhe(wmuks in fhe yelbw cells in Secfion ll Grenfee Share shoultl be tlisregertleQ aiM fire applicanf shoultl enfer fhe appropriafe numbers in place o(fhelormulas. This worksheet is adapted from a form originally created by the OneStar Foundation of Austin, Texas. IOWA COMMISSION ON VOLUNTEER SERVICE(VOLUNTEER IOWA)-REQUEST FOR APPLICATIONS&APPLICATION INSTRUCTIONS(RFA) APPENDIX 4. VOLUNTEER IOWA LOGIC MODEL WORKSHEET Instructions:Complete the logic model worksheet based on the proposed theory of change andprogram design. Indicate within the chart at least one aligned set of performance measures(i.e. one output measure with one associated outcome measureJ that you propose to use as part of the program. These could be National Performance Measures or Program Identified Measures. Problem Inputs Activities Outputs Short-Term Medium-Term Long-Term Outcomes Outcomes Outcomes Themmmunity Resourcesthatare Themreactivitiesthat Directproductsfrom Changesinknowledge, Changesinbehavior Changesimm�ditionorstatus problemthatthe necessarytodeliverthe definetheintervention programactivities. skills,attitudesand oraction.Depending inlife.Dependingonprogram program activities program activities or program model that opinions.These on program design, design,these outmmes may or (interventions)are (interventions), memberswill outmmes,ifapplicableto theseoutmmesmay maynotbemeasurableduring designedtoaddress. indudingthenumberof implementordeliver, theprogramdesign,will ormaynotbe thegrantyear.5omeprograms, locations/sitesand indudingduration, almostalwaysbe measurableduring suchasemironmentalor number/typeof dosageandtarget measurableduringthe thegrantyear. capacity-buildingprograms, AmeriCorpsmembers. population. grantyear. maymeasurechangesin mndition over a period as short as one year. Dubuque Year-long Engage Youth # at-risk youth #/% of the # at- Youth are Youth become more Community program during Out of start receiving risk youth who engaged as engaged in their Middle & High (August— July) School Time our After- complete our environmental natural environment. Schools Naturalist School program will stay stewards students do not # Reduced Full- Programming at Programming. on track to during out of Youth graduate high have access to Time housed least #times a graduate. school time school. out-of-school out of the week for# # at-risk youth and the time Leisure weeks. complete our #/% of the # summer Community opportunities. Services After-School community months. Members make Department Develop and Programming. members who healthier choices. Citizens of the implement complete our Community Dubuque # Half-Time community educational members Community Community are Members education and # of activities will (Youth and members have experiencing housed out of enrichment community increase their Adults) will be access to nutritious food insecurity, the Leisure activities members knowledge of engaged in foods. health problems Services focused around attend community holistic health, and lack of Department. healthy eating, educational resources in the wellness, and access to exercise and activities. areas of health, naturalist Naturalist wellness. wellness and education and Programming. # of exercise. enrichment Develop and community programming. maintain members #/% of the # communit com lete communit IOWA COMMISSION ON VOLUNTEER SERVICE Last updated September 2017 IOWA COMMISSION ON VOLUNTEER SERVICE(VOLUNTEER IOWA)-REQUEST FOR APPLICATIONS&APPLICATION INSTRUCTIONS(RFA) APPENDIX 4. VOLUNTEER IOWA LOGIC MODEL WORKSHEET gardens located educational members who Low-income in food deserts activities. complete our community within school food insecurity members will grounds or # of program will have access other communal community to communal areas. members will food gardens start our food and produce insecurity and resources program. to navigate food deserts. # of community members will complete our food insecurity program. IOWA COMMISSION ON VOLUNTEER SERVICE Last updated September 2017