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2019 AmeriCorps Summer-Only Grant Application Copyrighted June 18, 2018 City of Dubuque Consent Items # 28. ITEM TITLE: 2019 AmeriCorps Summer-Only Grant Application SUMMARY: City Manager recommending approval of the lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program)for the summer of 2019. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type AmeriCorps Grant 2018-19 - NNM Memo City Manager Memo NNM AmeriCorps Summer Only 2019 Grant Application Staff Memo Approval AmeriCorps Summer Only 2019 Grant Application Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant DATE: June 11 , 2018 Leisure Services Manager Marie Ware recommends City Council approval of the lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program) in the amount of$30,167 for the summer of 2019. The grant would be for 10 AmeriCorps Members, with five serving the Leisure Services Teen Night Program and five serving the Multicultural Family Center's Youth Employment and Education Program. The $19,178 match would consist of in-kind and already budgeted staff dollars. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CITY OF Du� DT T� � All-AmericaCity � , � II � , Masterpiece on the Mississippi 2007•2012 •2013 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant Application for Summer, 2019 DATE: June 8, 2108 INTRODUCTION The purpose of this memorandum is to request approval of the attached lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). This grant would be for the summer of 2019 if received. BACKGROUND Volunteer lowa released details of a state-level AmeriCorps grant specifically to be used the summer of 2019 in the state priority areas of summer service and comprehensive community strategy. AmeriCorps Partners in Learning is implementing this same summer only grant for the 2018 summer. DISCUSSION AmeriCorps Summer Only Manager Mary Bridget Corken Deutsch collaborated with Recreation Division Manager Dan Kroger and Multicultural Family Center Director Farris Muhammad to look at programming that would be for teens and meet the areas of summer service as well as address our community's needs. This grant supported the creation of the Multicultural Family Center's new summer teen program, Youth Employment and Education Program (YEEP). The grant also supported the creation of the Leisure Services Recreation's Teen Night program. The application outlined 10 AmeriCorps members would serve between the two programs with 5 serving the Leisure Services Teen Night program and 5 serving the Multicultural Family Center's YEEP program. Both programs focus on teens and teen activiti es. Imagine Dubuque community input shows a desire for more teen activities and this grant addresses that desire. AmeriCorps members will also help plan the Leisure Services Teen Night and be out in the community promoting Teen Nights and other Leisure Services summer programs such as the Rec and Roll. This grant may have the possibility of reapplication for another additional year. BUDGETIMPACT The matching funds for the grant are already budgeted as a part of the staffing for summer Leisure Service activities. The total grant request is $49,343 with $30,167 as the grant request and $19,178 for matching dollars consisting of in-kind and already budgeted staff dollars. ACTION REQUESTED I respectfully request approval of the lowa Commission on Volunteer Service 2018-19 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). Cc: Mary Bridget Corken Deutsch, AmeriCorps Summer Only Manager Dan Kroger, Recreation Division Manager Farris Muhammad, Multicultural Family Center Director 2 DRAFT PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE � ��PE�Fs�aM�ss��N Mod�f�ed��dabFo,�4�4�Re�ozo,�o�o�f��mm�,e�o�o���o��=e������m, Aaa���oo�o No�_�o����o� za.oAresuemirreorocorwoennoN a.oArer�ceveoevsrAre srAreAaaucArioNioeNnFiez FORNAnoNA�ANocommuwry sezvice�cNcs7�. ze.AaaucArioNio a.oArer�ceveoevFeoeen�Ac�cr. Feoeenuo�nFieR i8AC205]48 5.APPLICATION WFORMATION LEGALNAME'. 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Corpore[ion for Na[ional and Community Service ioa.c4rA�ocoFFeoezA�oomesricAsssrANceNumeeR eaooe iia.oescRianvenr�oFAaauc4NrsaRodecr. ioe.nr� Amencomss��e rarc�es����a��meAmencomsNe�eneomooao�o-ea 12.AREAS AFFECTE-0 BY PROJECT(List CiOes,CounOes,Sbtzs,etq�. 11 b.CNCS PROGRAM INITIATNE QF ANVJ�. o�e�4�e,iA ia.aRoaoseoaRodecr�. srARroAre oeiovie �ooAre oeiavie ia.coNCRessioNA�oisrwcroe aAppoa�� iAoi ep,�gam iAm is.esnmAreoFUNowc vea�u�.�i ie.isAaaucAnoNsuedecrroREvie�vevsrAreE;�curve oRoeR i za�z aRocessv a.F�Ew�� a ao,ie�oo 0 ves.rHisaReAaauc4noNiAaaucArioNwAsmAoeAVAi�ne� e.Aaauc4Nr a ie,neoo rorHesrAree:ecunveoRoezizwzaRocessFOR Revie�v oN� �.srAre a o0o pq7E d �o�A� $ o00 o No PRo�RAM�sNor�o�ER�avEo ,�3,� e or�� $ o00 r.aRocRAmwcome a o00 ��.isrHeAaaucANroeuN¢u�roNANVFeoezA�oeery g.rorA� a ae,aaaoo 0 ves �r��ves��ama�na�expia�aoo�. � No i e.ro rHeeesr oF mv KNovv�eoceANo eeu�,A��oArA iN rHis Aaauc4noNiaReAaaucArioN ARerRueANo mwzecr,rHeoocum�r HAs ee� ou�v AurHORizeo ev rHe covezNwc eoov oF rHeAaaucANr ANo rHeAaauc4NrvN��coma�v vNrH rHeArrACHeo AssuRANces iF rHeAssisrANce is AwArmeo. a.rvaeoNAmeoFAurHowzeoReaRes�rAnve e.nr� �re�aHONeNumeez ma�y e�mge�con:��-oe�r��n �sea7 seaeeaa a.scNAruReoF AurHowzeo ReaRes�rAnve e.oArescNeo�. 05/1 fi/18 Page 1 DRAFT Narratives Execu[ive Summary The AmeriCorps Partners in Learning Summer program proposes to have io AmeriCorps members who will mentor at risk youth one on one or in small groups at the Leisure Services Evening Playground Program and the Multicultural Famffy Center's Youth Employment and Education Program (YEEP). At the end of the first program year,the AmedCorps members will be responsible for ensudng 56 at risk youth complete the mentoring program. I n addition,the AmeriCorps members will leverage an additional ioo volunteers who will be engaged in Dubuque community days of service. The program will focus on the CNCS focus area of Education. The CNCS investrnent of$3qi67 will be matched with$i9,i�6, $i3,34$in public funding and$5,8z8 in pdvate funding. Ra[ionale and ApproacWProgram Design Need Dubuque Community School Distdct's(DCSD)high school students are not graduating at sufficient rates. In zoi6, Dubuque's graduation rate was 89.7%.W hen desegregated,the data tells another story. Students on Free or Reduce Lunch graduation's rate was 76.i%, students who identify as African Amedcan graduation's rate was 85.7%, students who identify as Hispanic graduation's rate was 73�3�� There are several reasons why DCSD students are not graduating at sufficient rates. Some reasons may be because of summer learning loss and disengagement Research spanning ioo years shows that all young people experience learning losses when they do not engage in activities during the summec Students who lose ground academically will struggle to graduate high school. Disengagement is also a well-documented reason for why students do not graduate high school. The problem of low graduation rates is exacerbated by social and emotional factors. The Gates Foundation study,"The Sffent Epidemic"found that 65%of dropouts are not struggling academically and 80%were on track for graduation when they dropped out I nstead these students leave school for economic and social emolional�easons to get a job(3��),because they became pa�ents(z6%) For Offcial Use Only Page 2 DRAFT Narratives because they had to stay home to help their families(zz%), or simply because they weren't engaged in their own educations(47%). W e see all these factors at work in our community. Often, disengagement from high school can occur for at dsk youth because of a lack of adult mentors who provide concrete role models for living meaningful lives. W hen youth spend time with caring adults,it gives youth a sense that someone takes an interest in them and increases their motivation for achievement. Intervention AmedCorps Partners in Learning is proposing to use io MT AmeriCorps to ensure at-risk students stay in school and graduate from high school on time. Members will mentor at dsk students at two community summer programs for a minimum of 4 times a week for 8 weeks. AmedCorps members wffl serve at the Leisure Service Evening Playground Program,the Multicultural Family Center's Youth Employment and Education Program(YEEP)and the Carnegie- Stout Public Library Teen Services Program. Specifically, 5 MT AmeriCorps members wffl serve at Leisure Services Evening Playground Program. 5 MT AmeriCorps members wffl serve at the Multicultural Family Center's YEEP Program. All programs serve Dubuque students who are at risk of graduating from high school. AmedCorps Partners in Learning wffl ensure at risk students graduate from high school by providing engaging summer activities for at risk youth and providing adult mentors for at dsk youth. Theory of Change and Logic Model According to the program's Logic Model,AmedCorps Partners in Learning will ensure more DCSD high school students graduate from high school. AmeriCorps Partners in Learning wffl place io MT AmedCorps members in z different summer programs. AmeriCorps members role will be two fold. First,AmedCorps members will mentor at-risk youth one on one or in small groups at least 4 times a week for 8 weeks. Second, AmedCorps members wffl provide quality summer programming to engage at risk youth. The National Dropout Prevention Center has several recommendations for summer programs that For Offcial Use Only Page 3 DRAFT Narratives want to prevent at dsk youth from dropping out Recommendations include having programs have strong partnerships, a blend of structured activities,informal social time,relationships with adults and peers, strong adult leaders and skilled staff who can relate to youth. AmeriCorps members will not only mentor at risk youth but will serve at z summer programs which have these integral components. 5 Minimum Time AmeriCorps members wffl mentor at dsk youth at the Leisure Services Evening Playground Program. The program will be for i4a8 year olds and is an extension of the Leisure Services day time park program. The program wffl be offered 4 nights a week for 8 weeks at two locations. Program will be held at Comiskey Park, Prescott Elementary School Park,Jackson Park and the Multicultural Famffy Centec The program wffl consist of physical activities,social time and age appropriate endchment activities. Members will also do outreach in the community in the afternoon to engage and mentor more teens. Ultimately, members will mentor at dsk youth as well as provide programming that will reengage students. 5 Minimum Time AmeriCorps members wffl mentor at dsk youth at the Multicultural Famffy Center's YEPP. YEEP is a free program intended for at-risk youth age i3a7. The 8 week program provides young people a summer teen empowerment program focusing on employment, education and financial literacy. The program connects youth with community leaders,business professional and higher education institutions. Youth will learn to be successful members of the workforce, explore vadous careers while gaining critical employment, communication and leadership skffls. AmeriCorps members wffl be team leaders to zo-4o at-risk teens who wffl participate in YEEP. AmedCorps Partners in Learning wffl make a significant impact in the Dubuque community by providing summer programming to at risk middle and high school students. The summer programming will give at risk students mentors and allow them to engage in meaningful summer programs. These two factors wffl ensure at dsk students graduate high school on time. Evidence Base AmedCorps Partners in Learning's program design is evidence informed and meets the pre- preliminary tier level.The program model continues to operate based on past performance measurement data and a Process Evaluation where an outside evaluator collected systematic and For Offcial Use Only Page 4 DRAFT Narratives accurate data on the program's logic model activities and services delivered(outputs),participation in the intervention by the target population(outputs)and participant outcomes,including performance measurement data. In the program's last full year of operation,the program had 34 AmedCorps members(iz HT and zz QT)serve as Academic Reading Tutors.The members tutored i,43i K-3rd grade Tier z students(EDi, target was 600).The program greatly exceeded the estimation because the program previously considered even one tutodng session with a Tier z student as starting the program.The program now defines start as at least io tutoring sessions. Out of the i,43i K-3rd grade students, 468 K-3rd grade Tier z students completed the tutoring program with the required dosage of three times per week for i5-3o minutes each session, for a minimum of io weeks or 3o sessions over the course of the school year(EDz,target was 400). A small number of students completed the program compared to how many started the program because of the way start was defined.The program now has a much stronger definition of start and has worked with sites to improve upon completion rates that we will discuss in this section. Of these 468 students, 89%or 4i6 met our improvement benchmark of improvement toward grade level proficiency for Performance Measure ED5 (ED 5,target was i5o). DCSD is excited about the data yielded from students who completed the AmedCorps tutoring program. The program implements strong data collection systems and processes. First, member training on data collection is very thorough. Members are trained on data collection processes during orientation and by DCSD at their on-site trainings. Data collection is revisited at monthly meetings to ensure questions are being answered and accuracy is reinforced.The program's dosage and duration are revisited to reinforce tutodng sessions are occurring at least three times per week for i5-3o minutes each session for a minimum of io weeks or 3o session. Second,the program uses strong data collection tools to collect information for our z outputs(EDi and EDz). Each member is given a student log which is organized to collect students'name,teacher, grade and number of session for each specific intervention used. Each AmedCorps member sends their data to the Program Director every other week. From there,the Program Director analyzes the data, ensures accuracy, and organizes the data by school and membec The Program Director sends the collected data back to the AmedCorps member and site supervisor monthly for him/her to analyze for accuracy and progress to targeted outputs and outcomes.Third, we have an agreement with DCSD to get literacy data on the For Offcial Use Only Page 5 DRAFT Narratives students we serve in a timely mannec In the spring,the Program Director sends DCSD a list of students who completed the program.The list includes each students' name,grade,teacher, school, the number of and the name of the specific intervention used. DCSD compares the completed students' fall and spring reading assessments and analyzes how many students improved from fall to spdng. Ne#, DCSD provides the program with each school's number of students who improved.Data is stored on both the Program Director's and the Program Assistant's secured computer and backed up monthly.The Program Director recently completed her Business Analytics Certificate to better analyze and share the program's data story. The program conducted a process evaluation from March zoi6 to November zoi6.The two main research questions were: i) Is the AmeriCorps Partners in Learning program being implement consistent with the program's logic model and theory of change and z)Are program beneficiades generally satisfied with the program?The program utilized an outside evaluator to conduct and analyze focus groups,surveys and data files.Site supervisors and members were encouraged to participate in one focus group and one survey. z8(i5 QT and i3 HT)members and iz site supervisors completed the survey with each elementary school represented. Based on the surveys,the responses indicated a positive impact on students. Surveys completed by the site supervisors showed i00%of the respondents agreed the interventions implemented by AmeriCorps members have helped children make progress in grade level reading; i00%agreed AmedCorps is positively contributing to K-3rd grade reading proficiency; i00%agreed they were satisfied with the program overall; and 9z%agreed the students tutored by AmeriCorps members have more positive connections to school because of AmeriCorps members.There were also very high responses to members'training, attitude and professionalism. Surveys completed by the AmedCorps members showed i00%of the respondents agreed AmeriCorps is positively contdbuting to K-3rd grade-level reading proficiency; i00%agreed they were satisfied with the program overall; and i00%stated the Program Director supported them.There were also very high responses to feeling connected and respected by their host site. Based on the evaluator's analysis of the data files,there is one area of the program that needs improvement-the program's completion rate.The average completion rate of all iz schools was 4i%. For Offcial Use Only Page 6 DRAFT Narratives The highest school completion rate was 74%and the lowest school completion rate was z5%.The program is currently following up with site supervisors from schools with the lowest completion rates to learn what might have led to these low rates. In addition,the program explored other vadables contdbuting to a low completion rate. Some variables may be: not defining start;transiency; site management; and scheduling conflicts.The program is implementing different strategies to ensure a high completion rate. Some strategies are educating about the importance of completing the program, setting a completion goal and being transparent with data so members and site supervisors ensure student completion. I n addition,the program wffl no longer support schools who do not meet, at the minimum, a complerion�ate of 50%. Notice Priodty The program fits with several of our State of Iowa priorities based on the Volunteer Iowa State Service Plan: i)comprehensive community strategy z)engage underrepresented populations and those that provide a high return on investment and 3)actively participate in the I owa Disaster Cadre. Our program also fits with the State Level Special Competition Priorities: i)summer programming z) expansion programming. Member Training The AmeriCorps Partners in Learning program has a strong member training plan. First, school year and summer members are provided iz hours of AmeriCorps orientation. Orientation training consists of general information on the Corporation for National and Community Service(CNCS),AmedCorps and the Iowa Commission on Volunteer Service QCVS).The program reviews member's rights and �esponsibiliries, code of conduct,p�ohibited acriviries, Dmg F�ee Wo�kplace Act,grievance procedu�es, suspension and termination procedures, sexual harassment and discrimination policies. Members sign the Member Service Agreement which includes the review of the National Cominal History Background Check,prohibited activities and gdevance procedure. Dudng orientation, members are trained on data collection,time sheets, and other program specific information.Additionally, members participate in 3 hours of communication training through a low/high ropes course to provide individual and team challenges. The school year training is intensified because of the strong partnership with DCSD. As part of the iz For Offcial Use Only Page] DRAFT Narratives hour odentation training,the members are provided with 4 hours of position specific training by DCSD staff. Members are trained on Tier z students,professionalism, confidentiality, and Lexia. T�aining occu�s again with DCSD to cove�LEAD zi cu�dculum,inte�venrions, and Lexia interventions. Members are provided intensive on-site training and supervisor orientation at their assigned schools. On-site training includes LEAD zi and Lexia interventions and materials. Site supervisor observations occur to discern and cdtique members as they complete interventions.The observations ensure members are providing accurate interventions to students. The summer training is enhanced by the summer partners. In addition to the iz hour orientation training, our members are provided with at least 4 hours of position specific training by their respective summer site. Dudng the training, members are trained on the site's discipline,behavior, confidentiality, safety policies,interventions and matedals. Members are also provided intensive on- site training and supervisor odentation at their assigned site. To support ongoing training and development,members meet monthly. During these monthly meetings, members receive a specific training as well as have the opportunity to discuss successes, challenges and receive suggestions and feedback from fellow members.The specific training topics we cover include: Citizenship; Diversity, Equity and Inclusion; Volunteer Management; Disaster Preparedness; Life After AmeriCorps; Portfolio; Behavior Management; and End of Service Celebration.These trainings are conducted by an expert on the topic. The program understands the importance of ensuring members engage in allowable activities. Throughout the member's term,the Program Director meets with members and site supervisors to ensure member activities continue to fall within allowable activities outlined in their position description and no prohibited activities occuc These discussions take place at monthly meetings, midterm reviews, site visits, and in discussions via email/phone as needed. I n addition,the Program Director provides a scenado regarding prohibited or unallowable activities at monthly meetings for members to discuss if the activity presented is acceptable or prohibited and why. Member Supervision Our AmedCorps program places a great emphasis on member supervision.All of our AmeriCorps members receive two layers of supervision: i)Site Supervisor; and z)Program Directoc First, every site For Offcial Use Only Page 8 DRAFT Narratives (school and summer)designates a specific site supervisoc Each site supervisor provides daffy supervision to their members and conducts biweekly, i-i meetings with each of their members for clear guidance. Site supervisors also provide on-site training as described previously and observations by the site supervisor to ensure accurate interventions. Each school year and summer, site supervisors are trained by the Program Directoc This training occurs before members ardve on site and are completed in person, i-i.The site supervisor training consists of an overview of the CNCS and ICVS, education award and living allowance, host site responsibilities,in-kind match documentation,time sheets, data collection, site agreements, Drug Free Wo�kplace act, gdevance, suspension and te�minarion processes, sexual ha�assment,disc�iminarion, prohibited activities and unallowable activities including nonduplicaiton and nondisplacement The Program Director and the site supervisors have a strong,professional relationship where they contact the Program Director if problems arise. Second,the Program Director serves as a second level of supervision for all members. Members receive feedback and guidance at monthly team meetings.Additionally,the Program Director meets regularly with each member to discuss progress and ensure member activities fall within allowable activities.These discussion mostly take place through general discussions.The Program Director has an open door policy and members may contact via in-person meeting,email,phone, or text at any time for any reason.The Program Director conducts site visits at least two times a year for all members to ensure activities fall within allowable activities.Additionally, midterm reviews are conducted on each member that include an evaluation of the program required AmeriCorps guidelines and expectations, on-site member duties.This review is conducted with the member, Program Director and site supervisoc Members also receive an end of service evaluation by the Program Director and site supervisor. Member Experience Members with AmeriCorps Partners in Learning have an incredible member experience for which the Program Director, as an AmeriCorps alum,takes sedously.The development of inembers begins with the recruitment process where the Program Director strategically recruits,interviews and places members from our community to the site which is the best fit for each membec During the recruitment process,the Program Director learns each members'goals for their term.This is crucial to For Offcial Use Only Page 9 DRAFT Narratives retain members. During their year of service, members are challenged to develop personally and professionally.This begins with their day to day service where members are supported and developed at their host site in partnership with their site supervisors. Members also develop through the leadership of the Program Directoc The Program Director takes a personal, ia approach with every member to challenge them in different ways.This can include leading sections of monthly trainings, presenting in the community with the Program Director, mentodng other AmeriCorps members at their host site,buffding a resume for future employment, applying for graduate school or leading Days of Service projects. Finally, all members develop and present a professional portfolio during our End of Service Celebration. AmedCorps members also gain important experiences through our Days of Service which are conducted in partnership with Dubuque's National Service Partnership(DNSP).This partnership is a collaboration of area national service members and programs.All members are required to participate in Days of Service that are approved by the Program Director to ensure no prohibited activities take place.Through National Days of Service and DSNP, our members learn about their community, network with other national service members, and participate in additional service opportunities.The DNSP also expands to recognition events. For example, national service members are invited to the City Councff meeting for a City's Proclamation of national service.The Mayor also attends the Mayor's Day of Recognition event where all members are recognized. Lastly,AmedCorps members are recognized in several ways during their service.The Program Director sends out bi-weekly updates via email and gives a written"Shout OuP'to members.During monthly trainings, members receive verbal"Shout OuP'. Members are also recognized and thanked by the Program Director and site supervisor during AmeriCorps W eek through a video the Program Director creates, highlighting members'service. Commitment to AmeriCorps Identification AmedCorps Partners in Learning places a great emphasis on the AmedCorps brand, ensudng members and sites both know how to identify themselves and the program.As a part of orientation, members prepare and get feedback on an elevator speech so each member feels comfortable identifying as an AmeriCorps member and explaining their service. At the end of orientation, members take the AmedCorps pledge before starting their service at their site.All members receive an For Offcial Use Only Page 10 DRAFT Narratives AmedCorps logo apparel, as well as, a photo id which includes the AmeriCorps logo. Members are required to wear their photo id at all times during service and are required to wear their AmedCorps logo apparel at least once per week or more frequently if cleaned.During our National Days of Service and outreach activities, members also wear their AmeriCorps gear so the community members identify the AmeriCorps member and brand. Lastly, all service sites are provided an"AmedCorps Members Serve Here"sign and display it in a prominent location.The program has enhanced our media presence through an updated website and several videos including AmedCorps W eek, City of Dubuque's budget presentation, and our cable television station. The Program Director presents to community groups often. Organiza[ional Capabili[y Organizational Background and Staffing AmedCorps Partners in Learning has been sponsored by the City of Dubuque since zoo7.The City of Dubuque is a Municipal Corporation governed by an elected mayor and six-member councff.The City relies on its expert personnel to plan and implement the grant and provides in-kind administration, personnel and fiscal support.The City Councff reviews the grant and budget documents each year. The Program Director, Mary Bddget Corken-Deutsch, an AmedCorps alum, has been the Program Director for 3 years and has additional experience managing federal grants. Kim Stickney, also an AmedCorps alum, has been the Program Assistant for 6 years.She organizes the member's and staff s paperwork including but not limited to National Service Criminal History Background Checks and student logs. Made W are, Leisure Services Manager, oversees the activities of the AmedCorps Program Director and members. She manages a departrnent with 33 full-time, i59 part-time/seasonal employees and a variety of volunteers. Marie has been directly or indirectly involved with grant award management for over twenty-five years for three cities and a non-profit agency. Tami Lansing, Assistant Finance Director, has overseen the fiscal responsibffities of the program from its inception in zoo7. Lastly,the program plays a significant role in Dubuque's comprehensive community strategy, Dubuque's Campaign for Grade Level Reading. Compliance and Accounffibffity AmedCorps Partners in Learning places e#reme importance on compliance and accountabffity. The For Offcial Use Only Page 11 DRAFT Narratives program prides itself in having a reputation as a high functioning,low risk program.The Program Director has a complete plan for compliance and accountabffity.The Program Director ensures site supervisors fully understand the prohibited activities, non-duplication and non-displacement guidelines, and all other important rules and regulations through service agreements and the site supervisor training, which is face to face and i-i at each site, every yeac The Program Director also does at least two site visits a year, as well as a mid-term review to ensure rules and regulations are being followed.The Program Director keeps lines of communications open between members and site supervisors to ensure compliance and accountability.Through ongoing communication with members and site supervisors,the Program Director monitors the activities being performed.The Program Director can visit any site, at any time without prior appointment Should a compliance issue be suspected or arise,the Program Director holds a meeting with all parties involved to review guidelines and design a corrective action plan. I f compliance issues continue to be a concern the AmedCorps members are removed from their assigned placement until the site is able to ensure all activities fall within the AmeriCorps guidelines. Lastly,the program manages and implements its program with limited compliance issues. Our staff takes CNCS' Criminal History Record Check very seriously as well as the following program management policies: time sheets,in kind documentation,position descriptions, Member Service Agreements,Site Service Agreements, mandatory training requirements, corrective action forms, midterm and end of year evaluations, gdevance,termination of service, drug free workplace, sexual harassment,prohibited activities and unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and updates to detect instances of risk or noncompliance.To ensure compliance,the Program Director does member and staff file audits twice a year and works closely with its expert fiscal staff to ensure compliance. Cos[Effec[iveness and Budge[Adequacy Cost Effectiveness The cost per MSY is$i4,z54.The overall program budget is$49,343 N'ith$i9,i76 provided in match. The match percentage is above our minimum required match of z4%and falls at 38.86%match. Budget Adequacy The program receives significant financial support from our partners. Both the Multicultural Famffy Center and the Leisure Services Department provides a$3/hour cash match for our member's living For Offcial Use Only Page 12 DRAFT Narratives allowance.This totals$9,000. Evalua[ion Summary or Plan NA Amendmen[Jus[ifica[ion NA Clarifica[ion Summary NA Con[inua[ion Changes NA Gran[Charec[eris[ics For Offcial Use Only Page 13 DRAFT Pertormance Meazures �isr.ov Fo��u a,e� msr.o.oqa�m� • • •Ea.o,�o..ia.� •.i_n.00.s i.,.� Tablei�. MSVsbyPocusAreas Table2M5Vsby0bjedives Etlua�ion 100% K-45uccess 100% ,b ot�1�91'NPA1 V6'App&am V�9 Not u„WY' Y Tam�� i Msys ey mvM�s np pu�am�s. mo��i�nmv ppioam o�i� TableA�. Noo�MSVantlMembersby0bjedive �K-45uccess � 1➢6 � 5 � PnmaryFoousPrea'. Etlua�ion Primaryln�erven�ion'. Men�oring Saontlary Foous Prea'. Saontlary In�erven�ion'. DRAFT Pertormance Measure: Summer Men[oring of A[-Risk You[h Focus Educa[ion Objec[ive: K-12 Success No of � OS No of 5 Area: MSY's: Members: Problem S[a[emen[: Dubuque Community School Disirict studenis are not graduating high school. Selec[ed In[erven[ions: Mentoring Describe In[erven[ions: The AmeriCorps Pariners in Learning Summer Program will have 5 MT AmeriCorps members leading one on one or small group mentoring for at risk high school studenis in ihe Multicultural Family Center's Youth Employment and Education Program. Members will mentor studenis at least 4 times a week for 8 weeks. OUTPT53968 Ou[pu[: OUTPT46155:Number of studenis who enroll in ihe Multicultural Family Center's YEEP Target 40 studenis Measured By: Other Described Ins[rumen[: Number of studenis who enroll in ihe Multicultural Family Center's YEEP. OUTCM53969 Ou[come: OUTCM46157: Number of studenis who graduate from ihe Multicultural Family Center's YEEP Targe[: 32 studenis Measured By: Other Described Ins[rumen[: Studenis who complete ihe Multicultural Family Center's YEEP names will be recorded. Graduation from ihe program demonsirats ihat youth have been connected to a caring adult mentor in ihe summer moNhs,which can help change studenis attitudes and opinions towards school completion. For Offcial Use Only Page 15 DRAFT Program Information General Informa[ion 'My organization has previously received an AmeriCorps State and National Yes Grant. Organizations ihat have been a host site for AmeriCorps members but never had a direct grant relationship with either a State Commission or CNCS should answer"No." 'The organization has suffciently engaged community members and pariner Yes organizations in planning and implementing its intervention. 'My organization certifies ihat it will comply with defnitions and requiremenis Yes outlined in ihe Performance Measure Insiructions. AmeriCorps Funding Priori[ies 'Check any priority area(s)ihat apply to ihe proposed program. In order to No NOFA Priority Area receive priority consideration, applicanis must demonsirate ihat ihe priority area is a signifcant pad ofihe program focus, high quality program design, and outcomes. Popula[ions Served 'Check ihe appropriate box(es)to identify ihe populations ihe proposed Homeless individuals, program will serve. If you do not plan to serve any ofihe listed populations, Disadvantaged youth (K-12) select"None ofihe above." Gran[ Charec[eris[ics 'Check any characteristics ihat are a signifcant part ofihe proposed Community-based program. organizations AmeriCorps member Popula[ion 'Check any grant characteristics ihat apply to ihe AmeriCorps member Communities of Color, Low- population ofihe proposed program. income individuals, Economically disadvantaged youth/Opportunity youth AmeriCorps Iden[i[y/Co-branding 'AmeriCorps members will wear ihe AmeriCorps logo every day. Yes 'AmeriCorps members will create and deliver elevator speeches. Yes 'The AmeriCorps logo will be prominently displayed on ihe front page ofihe Yes organization's website. For Offcial Use Only Page 16 DRAFT Demographics Other Revenue Funds 0 Number of episodic volunteers generated by AmeriCorps members 100 Number of ongoing volunteers generated by AmeriCorps members 0 Percentage of MSY who are opportunity youth, if any 0 Number reported in 015 who are opportunity youth 0 Number reported in 017 who are opportunity youth 0 For Offcial Use Only Page 1] DRAFT Required Documents Documen[Name S[a[us Evaluation Not Applicable Federally Approved Indirect Coet Agreement Not Applicable Labor Union Concurrence Not Applicable Other pocuments Not Applicable For Offcial Use Only Page 18 Logic Model Problem Inpu[s Ac[ivi[ies Ou[pu[s Short-Term Mid-Term Long-Term Ou[comes Ou[comes Ou[comes The community Resources ihat The core activities Direct producis Changes in Changes in Changes in problem ihat ihe are necessary to ihat defne ihe from program knowledge, skills, behavior or action. condition or status program activities deliver ihe intervention or activities. attitudes and Depending on in life. Depending (interventions) are program activities program model opinions. These program design, on program designed to (interventions), ihat members will outcomes, if ihese outcomes design,ihese address. including ihe implement or applicable to ihe may or may not be outcomes may or number of deliver,including program design, measurable during may not be locations/sites duration, dosage will almost always ihe grant year. measurable during and number/type and target be measurable ihe grant year. ofAmeriCorps population. duringihegrant Someprograms, members. year. such as environmental or capacity-building programs, may measure changes in condition over a period as short as one year. Dubuque Summer Program 1 on 1 or small 30 at risk youth still 24 at risk youth Youth are engaged Youth stay on Community School (June ihrough group mentoring at stad ihe Teen complete ihe Teen academically and grade level for Disirict studenis AugusQ least 4 times a Night program Night program socially in ihe middle and high are not graduating week for 8 weeks summer monihs. school years. high school. 10 MT AmeriCorps 40 at risk youth will 32 at risk youth will members in total stad ihe complete ihe Youth are Youth graduate Multicultural Family Multicultural Family connected to high school on 5 MT at Leisure Center�s YEEP Center�s YEEP caring, adult time. Services Teen program program mentors in ihe Nighis and teen summer monihs. programming 5 MT at Multicultural Family Center�s YEEP Page 19