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Dubuque Skate Park Project Award Copyrighted June 18, 2018 City of Dubuque Action Items # 2. ITEM TITLE: Dubuque Skate Park Project Award SUMMARY: City Manager recommending award of the Dubuque Skate Park Project contract to the low bidder Drew Cook& Sons Excavating, Inc. RESOLUTION Awarding the public improvement contract for the Dubuque Skate Park Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Skate Park Project-NNM Memo City Manager Memo Staff Memo Staff Memo Skate Park Award Resolution Resolutions Skatepark Rendering Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Skate Park Project Award Contract (CIP 350-2461) DATE: June 12, 2018 Sealed bids were received for the Dubuque Skate Park Project. Leisure Services Manager Marie Ware recommends award of the contract to the low bidder, Drew Cook & Sons Excavating, Inc., in the amount of$712,835.95, for the base bid and alternate #1 (Skate Park Bowl). Alternate #2 Shade Structure is not recommended for award. The work included in this project is the construction of a concrete skate park including security lighting, drinking fountain, ADA parking space and storm water management project. Fiber and cameras are also included in the project under a separate contract. The skatepark project is being funded with bond funding and private donations. Budget Director Jenny Larson shared in February 2015, General Obligation bonds, Series 2014B, in the amount of$50,066 was issued for preliminary planning and design of the skate park. A future general obligation bond in the amount of$550,000 will be issued in February 2019 for the remainder of the City's portion of the project. The total funds raised so far by Kids in Dubuque Skate is $256,000. In spite of the fact that Kids in Dubuque Skate has exceeded their original $200,000 goal they continue their fundraising efforts. The base bid and alternate #1 are fully funded at a cost of$712,835.95. The cameras and fiber are $37,000 and the engineering, survey and geotechnical are $92,012. The total estimated cost of the skateboard project is $841 ,847.95. The remaining $14,152 would be the contingency for the project. I concur with the recommendation and respectfully request Mayor and City Council approval. �.I", -" , �k"��j�� Michael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager 2 Dubuque THE CITY OF U� r All-America City � 1 / Masterpiece on the Mississippi � zoo�•zoiz•zois•zoi� TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Dubuque Skate Park Project Award Contract (CIP 350-2461) DATE: June 12, 2018 INTRODUCTION The enclosed Resolution authorizes the award of the construction contract for the Dubuque Skate Park Project at Flora Park. BACKGROUND The City Council established a Council high priority for development of a skate park in the 2015-2016 Policy Agenda. In the FY16 CIP budget (3502461) a total budget of $800,000 was approved with $200,000 of that to be fundraised by the skate community. The City Council approved the selection of Pillar Design Studios as the consultant for the Skate Park Evaluation and Conceptual Design project at a cost of$16,295 in 2015. As a part of this process, the community participated in community engagement process related to both design of the skatepark and location. The skating community was heavily involved in the concept design process for the skate park. Three top locations were selected (Usha Park, Flora Park and a location in the Lower Bee Branch detention basin near 15t" and Pine streets). Based on the feedback and public input, Flora Park became the top choice for a skate park. The consultant also scored Flora Park as their top choice using their scoring matrix. A final location was recommended by the Park and Recreation Commission at their February 14, 2017 meeting. The City Council approved the final design concept and the specific location within Flora Park for the Skate Park at their February 20, 2017 meeting. In November of 2017, the City Council approved the selection of Pillar Design Studios as the consultant for the Skate Park Engineering, Design, and Construction Management Services for a not to exceed cost of$60,015. 1 Since the beginning of this project the community group Kids In Dubuque Skate (KIDS) has been very active and engaged in every step of the project. They were tasked with raising $200,000 towards the construction of the skatepark. KIDS first funding began with a $15,000 grant from ITC. The group was then given a challenge by the Grant Wood Loop, Parks to People. Parks to People is a state-funded initiative consisting of inembers of Jones, Jackson and Dubuque Counties to enhance, promote, sustain and connect the region's cultural, natural and park assets. KIDS was tasked with meeting the goal of$200,000 in funding raised by May 1 st, 2018 in order to receive the Parks to People grant funds of$122,400. A Wellmark grant was also written and $65,000 has been awarded. The $200,000 goal was successfully met by the deadline. The K.I.D.S. group has continued to promote the new skatepark and has raised over $15,000 through private events, activities, service group donations, small grants and private donors. Additional private funding is being provided by smaller grants, donations from service groups and private donors. This work is being coordinated through the Community Foundation of Greater Dubuque. The total funds raised so far is $256,000 and KIDS is continuing their fundraising efforts. It has been a lengthy process to get to the construction phase of the skate park project. This is because of the extensive community engagement in determining the location and concept design as well as fundraising needed to complete the project. With all the necessary items completed and in place, the project is ready to move forward. DISCUSSION The work included in this project is the construction of a concrete skate park including security lighting, drinking fountain, ADA parking space, storm water management project, with a shade structure as an alternate to the project. Fiber and cameras are also included in the project under a separate contract. BUDGETIMPACT The estimate of probable cost for the Skate Park Project is as follows: Estimate Cameras and Fiber (to be done in a separate contract) $ 37,000 Engineering, survey, geotechnical (in process) $ 92,012 Construction Contract-Base bid $663,000 Add Alternate #1-Skate park bowl $ 96,400 Add Alternate #2- Shade structure $ 45,300 2 The project funding is as follows: CIP No. Fund Description Fund Amount 350-2461 Skate Park $600,000 KIDS Private Donations (to date) $256,000 The skatepark project is being funded with bond funding and private donations. Budget Director Jenny Larson shared in February 2015, General Obligation bonds, Series 2014B, in the amount of$50,066 was issued for preliminary planning and design of the skate park. A future general obligation bond in the amount of$550,000 will be issued in February 2019 for the remainder of the City's portion of the project. The total funds raised so far by Kids in Dubuque Skate is $256,000. In spite of the fact that Kids in Dubuque Skate has exceeded their original $200,000 goal they continued their fundraising efforts. BID RESULTS CONTRACTOR BASE BID ALTERNATE#1 ALTERNATE#2 Drew Cook &Sons Excavating, Inc. $622,919.95 $89,916.00 $44,843.00 Portzen Construction, Inc. $733,900.00 $93,900.00 $16,500.00 Tricon Construction, Inc. $832,000.00 $101,000.00 $41,000.00 American Ramp Company $647,873.00 $88,016.00 $43,479.00 The base bid and alternate #1 are fully funded at a cost of$712,835.95. The cameras and fiber are $37,000 and the engineering, survey and geotechnical are $92,012. The total estimated cost of the skateboard project is $841 ,847.95. The remainder of funding would be the contingency for the project. RECOMMENDATION I respectfully recommend and request the City Council to adopt the attached Resolution awarding the Dubuque Skate Park project to Drew Cook and Sons Excavating, Inc. in the amount of$712,835.95. Prepared by Steve Fehsal, Park Division Manager cc: Jenny Larson, Budget Director attachments: Resolution 3 RESOLUTION NO. 193-18 AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE DUBUQUE SKATE PARK PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Whereas, sealed proposals have been submitted by contractors for the Dubuque Skate Park Project, (the Project) pursuant to Resolution No. 173-18 and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on the 25th day of May, 2018. Whereas, said sealed proposals were opened and read on the 8th day of June, 2018, and it has been determined that Drew Cook and Sons Excavating, Inc. of Dubuque, Iowa, with a bid in the amount of $712,835.95, is the lowest responsive,. responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That a Public Improvement Contract for the Project is hereby awarded to Drew Cook and Sons Excavating, Inc. and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed, approved and adopted this 18th day of June, 201 Attest: Ke iin S. Firnstahl, City Clerk Ric Jone Presiding Officer � � , ' �� - , � � �a �, �` � , y ' � y � - _�' =� � � / " ��' t j "� , - , � y bt _ y� �'�` � %� , � � � , � - s � - � , � - _ , � �� ,a � � ��'- ' , � ' �� . � � p ' r`- �: ��P`�.`� `�� r b � „ � � � . � � r _( �,� � - _ � � '��"Y y � � � � � � „ � _ , � • - ,4' �- -� _ � � y � � y . _ �� - _ — _� � ' �. 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