State Fireworks Grant Award Copyrighted
October 1, 2018
City of Dubuque Consent Items # 5.
ITEM TITLE: State Fireworks GrantAward
SUMMARY: City Manager recommending acceptance of a grant from
the lowa State Fire Marshal to purchase a rated storage
magazine for confiscated fireworks.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
State Fireworks Grant Award-NNM Memo City Manager Memo
Fireworks GrantAward Memo Staff Memo
Grant Award Letter Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: State Fireworks Grant Award
DATE: September 25, 2018
Fire Chief Rick Steines recommends City Council acceptance of a $2,391 grant from
the lowa State Fire Marshal to purchase a rated storage magazine for confiscated
fireworks. The grant covers the entire cost of the purchase and does not require a
match.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Rick Steines, Fire Chief
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Rick Steines, Fire Chief
DATE: September 18, 2018
RE: State Fireworks Grant Award
INTRODUCTION
In June you approved my request to apply for a grant through the lowa State
Fire Marshal (dated June 27). This application was to provide a No-Match grant to
purchase a rated storage magazine for confiscated fireworks. We were notified that our
request is being awarded.
BACKGROUND
The grant is part of the new fireworks legislation that was enacted in 2017. The
grant is funded by State permit fees from fireworks sellers. All applications were to
relate to the enforcement or education of fireworks.
DISCUSSION
I have attached the award letter from the State Fire Marshal for review. The
grant award amount is $2,391 .00. This grant award covers the entire cost of the
purchase as a reimbursement. We would need to make the purchase and complete the
state documentation for that reimbursement.
RECOMMENDATION
I recommend accepting this award. There is a 14-day period to acknowledge our
acceptance. I believe this needs to go to City Council for approval, so I am
communicating with the State Fire Marshal to allow time for this process.
ACTION REQUESTED
I respectfully request your recommendation to City Council to accept this grant
award.
Cc: Budget Director, Jennifer Larson
Kim Reynolds Department of Public Safety
Governor
Adam Gregg Roxann M. Ryan
Lt. Governor Commissioner
Local Fire Protection and Emergency Medical Services
Grant Program - Grant Agreement Letter
September 13, 2018
Dubuque Fire Deparhnent
Attn: Mark Bm•kle
11 W 9th St
Dubuque IA 52001
Dear Mark:
The Iowa State Fire Mushal is pleased to inform you that a grant has been approved in
the amount of$2,391.00 for use under the Local Fire Protection and Emergency Medical
Services Grant Program.
This letter and its attachments outline the terms and conditions of accepting this grant.
Please read all the terms and conditions carefully, sign, and retmn along with this agreement
letter before making any purchase(s). If the Division does not receive signed copies of this
grant award letter and general grant terms within 14 days after the date of the grant award
letter, this grant may be revoked.
Grant funds must be used specifically for Type 2 Indoor Magazine, as stated in your
approved grant proposal. You must submit a wiitten request to us for reimbursement after
each purchase and a check will be mailed to you upon review and approval of the purchase. ',
The grant funds are to be expended within one year from the date of this letter and written ,
approval must be received prior to spending funds on anything not already approved in your I
grant proposal. ,
Congratulations on this recognition of your important efforts. We look forward to working
with you during the coming year.
Since ly,
��� �
Dan Wood L�/��
Iowa State Fire Marshal
Department of Public Safety ACCEPTED AND AGREED:
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Fire Chief or Designee (signature)/Date ��
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STATE FIRE MARSHAL DIVISION•215 EAST 7TH STREET•DES MOINES. IOWA 50319-0047•515-725-6145 y
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Integrity, Fairness, Respect, Honesty,Courage, Compassion,Service �
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1
LOCAL FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES GRANT
PROGRAM
--------------------
GENERAL GRANT TERMS, CONDITIONS, AND UNDERSTANDINGS
In addition to the specific terms and conditions in the grant award letter dated September
13,2018, to which these General Grant Terms, Conditions, and Understandings are attached,
the Iowa State Fire Marshal (Division) is awarding this grant in the amount of$2,391.00 for
Type 2 Magazine to you as the Grantee contingent upon the following:
Expenditure of Funds:
This grant is to support specific fireworks safety education progranuning to the public; or
to purchase necessary enforcement,protection, or emergency response equipment related
to the sale and use of consumer fireworks in Iowa. You must submit a written request to
us for reimbursement after each purchase and a check will be mailed to you upon review
and approval of the pw•chase. The Grantee must provide a written repoi�t to the Division if
any portion of the grant is unexpended after 12 months to include the amount of funds left,
how it will be used, and when it will be expended. This grant is made for the purpose
outlined in the grant award letter, and terms and conditions. Grant funds may not be
expended far any other purpose without prior written approval from the Division.
No Assignment or Delegation:
You may not assign, or otherwise transfer, your rights or delegate any of your obligations
under this grant without prior written approval fi•om the Division.
Records and Reports:
You are required to submit a written request, including itemized receipt(s), to the Division
after a related purchase is made. A reimbursement check will be sent to you upon review and
approval of the purchase. You are required to keep the financial records with respect to this
grant, along with copies of any reports submitted to the Division, for at least five years
following the year in which all grant funds are fully expended.
Required Noti�cation:
You are required to provide the Division with immediate written notification of: (1) your
inability to expend the grant within 12 months for the purposes described in the grant award
letter and terms and conditions; or(2) any expenditure from this grant to be made far any
pmpose other than those for which the grant was intended.
_ I �Page
Reasonable Access for Evaluation:
You will permit the Division, at its request, to have reasonable access during regular business
hours to your files, records, accounts,personnel and clients, or other beneficiaries far the
purpose of making such financial audits,verifications, or program evaluations as the Division
deems necessary or appropriate concerning this grant award.
Right to Modify or Revoke:
The Division reserves the right to discontinue, modify or withhold any payments to be made
under this grant award or to require a total or partial refund of any grant funds if, in the
Division's sole discretion, such action is necessary: (1)because you have not fully complied
with the terms and conditions of this grant; ar (2)to comply with the requirements of any law
or regulation applicable to you,the Division, or this grant.
The undersigned certify that they are duly elected and authorized officers of the Grantee and
that, as such, are authorized to accept this grant on behalf of the Grantee,to obligate the
Grantee to observe all of the terms and conditions placed on this g�ant, and in connection with
� this grant to make, execute and deliver on behalf of the Grantee all grant agreements,
representations, receipts, reports and other inshuments of every kind.
ACCEPTED AND AGREED TO:
Fire Deparhnent
1 �o Q a 3 -i$
Iowa State Fue Marshal(printed) Iowa State Fire Marshal(si ture)/Date
Fire Chief or Designee (printed) Fire Chief or Designee (signature)/Date
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