Eagle Point Park Environmental Restoration Management Project Consultant Selection Copyrighted
October 1, 2018
City of Dubuque Consent Items # 8.
ITEM TITLE: Eagle Point Park Environmental Restoration Management
Project Consultant Selection
SUMMARY: City Manager recommending approval of the selection of
Emmons & Olivier Resources Inc., to undertake the Eagle
Point Park Environmental Restoration Management Project
Design, Construction Management and Grant
Administration.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Eagle Point Park Environmental Restoration Project- City Manager Memo
NNM Memo
Staff Memo Staff Memo
Eagle Point Park Environmental Restoration
Management Project Design, Construction Mgmt and Supporting Documentation
GrantAdmin RFP
Emmons& Olivier Resources Inc Proposal Supporting Documentation
Emmons& Olivier Resources Inc Fee Schedule Supporting Documentation
Emmons& Olivier Resources Inc Proposal Follow-up Supporting Documentation
THE CITY OF Dubuque
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AIFA�erlwGh
UB E '�� III►
Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Environmental Restoration Management Project Design,
Construction Management, and Grant Administration Services Consultant
Selection
DATE: September 26, 2018
The City received four proposals in response to a Request for Proposal for a consultant
to undertake the Eagle Point Park Environmental Restoration Management Project
Design, Construction Management and Grant Administration.
Leisure Services Manager Marie Ware, Planning Services Manager Laura Carstens and
the Consultant Selection Committee recommend City Council approval of the selection
of Emmons & Olivier Resources Inc. in an amount not to exceed $185,244.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� � ���
Mic ael C. Van Milligen� � �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Laura Carstens, Planning Services Manager
THE CTTY OF Dubuque
�"
ui���eNe�ary
DUB E 'il��i;'
Masterpiece on the Mississippi Z°°' Z°'Z
2013 2017
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
Laura Carstens, Planning Services Manager
SUBJECT: Eagle Point Park Environmental Restoration Management Project Design,
Construction Management, and Grant Administration Services Consultant
Selection
DATE: September 25, 2108
INTRODUCTION
This memorandum forwards the recommended consultant to undertake the Eagle Point
Park Environmental Restoration Management Project Design, Construction
Management and Grant Administration. Enclosed is the Request for Proposals (RFP)
forthese services.
DISCUSSION
The Eagle Point Park Environmental Restoration Management Plan, approved by the
City Council in January 2017, outlines the unique nature and value of Eagle Point Park
and the importance of making the site more resilient. The report focuses on the
restoration of native plants to improve the health of the ecosystem and enhance
ecological functions such as water purification, groundwater recharge and pollinator
support. Another major area of focus is the reduction of stormwater runoff and using
stormwater best practices to reduce soil erosion improve water quality.
The City of Dubuque solicited competitive proposals from qualified consultants to
provide design, engineering, permitting, pans and specifications, bidding, construction
management and grant administration of the multiple state and federal grants funding
Implementation of environmental restoration, erosion control, and stormwater
management best practices outlined in the Eagle Point Park Environmental Restoration
Management Plan. The enclosed RFP has a complete overview of project expectations.
The City of Dubuque received four proposals. The four firm and their associated costs
are as follows:
Firm Cost
Emmons & Olivier Resources, Inc., Oakdale, MN $113,994 + $71 ,250 additional
services and monitorin
Fehr Graham, Manchester, IA $163,000 + $48,000 monitorin
Houston En ineerin Inc., West Des Moines, IA $220,000
Nilles Associates, Inc., Anken , IA $237,872
Using the evaluation criteria in the RFP the committee reviewed and ranked all
proposals. The committee short listed one firm to interview for clarifications from their
proposal. The consultant selection committee is comprised of the following:
• Stephen Fehsal, Leisure Services Department
• Marie Ware, Leisure Services Department
• Jeff Ahlers, Leisure Services Department
• Laura Carstens, Planning Services Department
• Wally Wernimont, Planning Services Department
• Deron Muehring, Engineering Department
• Dean Mattoon, Engineering Department
• Jean Nachtman, Finance Department
• Eric Schmechel, Catfish Creek Watershed Management Authority
RECOMMENDATION
The Consultant Selection Committee recommends Emmons & Olivier Resources Inc.
(EOR) as the consultant to provide Eagle Point Park Environmental Restoration
Management Project Design, Construction Management, and Grant Administration
Services. They have teamed with RDG Planning and Design and WHKS & Co. The firm
has an excellent reputation and substantial experience in ecological restoration,
channel/ravine stabilization, and storm water best management practices design with
locally based leaders in master planning and site design, and on the group local support
for construction inspection and survey services. Enclosed is Emmons & Oliver
Resources, Inc. proposal.
BUDGETIMPACT
The lowa Department of Natural Resources is a major funding partner with $895,732 in
state and federal pass-through grants awarded for this project, leveraged by $79,000 in
City funds.
Per Budget Director Jenny Larson, the Implementation of the Eagle Point Park
Environmental Restoration Management Plan will be funded in part from the Leisure
Services DepartmenYs FY14 Capital Improvement Project (CIP) number#7202301 of
$79,597 for stormwater erosion at Eagle Point Park.
The City of Dubuque has a FY 2016 Resource Enhancement and Protection (REAP)
grant of$200,000 for the Eagle Point Park Environmental Restoration Project. The
2
Management Plan development cost of$50,000 was covered by the FY2016 REAP
grant.
The remaining $150,000 for that REAP grant and the $79,000 City CIP provide the local
match for a $175,732 Land and Water Conservation Fund (LWCF) grant. The LWCF
grant is a federal pass-through grant from the National Park Service to the IDNR. The
City was awarded a second REAP grant in FY 2018 for $200,000.
In 2018, the City was awarded a $320,000 State Revolving Fund (SRF) Sponsored
Project award. The Kerper Boulevard Sanitary Sewer Reconstruction Project is the
sponsoring project for $320,000 awarded to the Eagle Point Park Environmental
Restoration Project. Repayment of a standard Clean Water SRF loan includes the
repayment of the original loan amount, the principal, and the cost to finance the loan,
interest and fees. On a Clean Water SRF loan with a sponsored project, the financing
costs are reduced by the amount of the cost of the sponsored project improvements; in
this case, $320,000 for the Eagle Point Park Environmental Restoration Project.
Implementation of the Eagle Point Park Environmental Restoration Management Plan
includes funding from local, state, and federal sources as follows:
Project Funding Sources Source Amount
FY14 CIP #7202301 Stormwater Erosion - Eagle Point Park City $79,597
REAP Grant #16-R4-CZ State $150,000
LWCF Grant #19-01320 Federal $175,732
REAP Grant #18-R4-FC State $200,000
SRF Sponsor Grant #WRR17-017 State $320,000
Total $975,329
ACTION REQUESTED
The Consultant Selection Committee respectfully requests that City Council authorize
the City Manager to negotiate with Emmons & Olivier Resources, Inc. as the consultant
to undertake the Eagle Point Park Environmental Restoration Management Project
Design, Construction Management, and Grant Administration Services in an amount not
to exceed $185,244.
attachments
cc: Steve Fehsal, Park Division Manager
Laura Carstens, Planning Services Manager
3
REQUEST FOR PROPOSAL (RFP)
THE CITY OF ISSUE DATE: August 8'", 2018
D�� �� CONTACT: Steve Fehsal
PHONE NO: 563-589-4260
FAX NO: 563-589-4391
Masterpiece on the Mississippi EMAIL: sfehsal@cityofdubuque.org
SUBMIT PROPOSAL/OFFER PRIOR TO: SUBMIT TO:
CLOSING DATE: August 30�", 2018 SEE Section 8.0
CLOSING TIME: 12:00 P.M. (local time) FAX/EMAIL NOT ACCEPTED
DESCRIPTION:
Eagle Point Park Environmental Restoration Management Project
Design, Construction Management, and Grant Administration Services
RECEIPT OF PROPOSAL ACKNOWLEDGEMENT
� If you are considering a response to this RFP, please mark the box to
the left, fill in the information below and return this sheet as a confirmation
that you received this RFP.
NO RESPONSE REPLY
� If you do not want to respond to this RFP at this time, please mark the
box to the left, fill in the information below and return this sheet only.
COMPANY NAME: DATE:
MAILING ADDRESS:
CITY/STATE: ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL: PHONE:
CI�T'Y OF' DUBUQU �
LEISURE SERVIGES
D E PA R'T'1Vl E l�i'T'
REQUEST FOR PROPOSAL
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Eagle Point Park Environmental Restoration Management Project
Design, Construction Management, and Grant Administration
Services
City of Dubuque, lowa
August 8, 2018
Page 2 of 52
RFP ORGANIZATION
Eagle Point Park Environmental Restoration Management Project
Design, Construction Management, and Grant Administration
Services
City of Dubuque, lowa
August 8, 2018
Table of Contents :
SECTION PAGE
1.0 Introduction... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 4
2.0 Project Objectives... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 5
3.0 Community Background... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... 5
4.0 Project Scope of Services... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... 5
5.0 Use of City Resources... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 8
6.0 Information to be Included in the Proposal... ... ... ... ... ... ... ... .. 9
7.0 Proposal Question and Answers... ... ... ... ... ... ... ... ... ... ... ... ... 11
8.0 Submission Requirements... ... ... ........ ... ... ... ... ... ... ... ... ... ... 12
Appendix A Consultant Evaluation Selection Process... ... ... ... ... ... ... ... ... 14
Appendix B RFP Rules and Protest Procedure... ... ... ... ... ... ... ... ... ... .... 18
Appendix C City of Dubuque Contract Terms and Conditions... ... ... ... ..... 20
Appendix D Insurance Requirements... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 23
Appendix E Project Related Data... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... 27
Page 3 of 52
THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management `�'lasterpiec� on the Mississtppi
and Grant Administration Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
1.0 INTRODUCTION
The City of Dubuque, lowa is soliciting competitive sealed proposals from qualified
professional consulting firms to design, perform construction management services, and
grant administration services for the Eagle Point Park Environmental Restoration
Management Project. These improvements include restoration of native plants to improve the
health of the ecosystem and enhance ecological functions such as water purification,
groundwater recharge and pollinator support. Another major area of focus is the reduction of
stormwater runoff and using stormwater best practices to reduce soil erosion improve water
quality. another major focus is the reduction of stormwater runoff including stormwater best
practices to reduce soil erosion and "other urban pollutants" to improve water quality. The
consultant will be required to pertorm all construction testing, construction management and
construction survey for this project. The consultant also will be responsible for all aspects of
grant administration, monitoring and reporting.
An Environmental Restoration Management Plan for Eagle Point Park was created by
Applied Ecological Services and adopted in January of 2017. This plan is posted on the City
of Dubuque website on the Parks homepage at www.citvofdubuque.orq/Parks. The project
has multiple funding sources and grants. The selected consultant will need to track the
expenditures of the grants, submit the required grant paperwork and closeout the grants as
required by the grant agreements. A matrix showing the grant funding amounts and sources
is included in Appendix E.
2.0 PROJECT OBJECTIVES
In the 2017 Eagle Point Park Restoration Management Plan the implementation of
environmental restoration, erosion control, and stormwater management best practices are
outlined. Monitoring is also a part of the plan implementation.
The City of Dubuque is seeking a qualified Consultant to design preliminary and finals plans
to implement the Eagle Point Park Restoration Management Project based on the 2017 Plan.
Page 4 of 52
In addition, the selected consultant will administer the project from cradle to grave, so to
speak. This includes all grant administration, construction management and construction
inspection and survey. The selected Consultant also will assist the City with at least one (1)
public education/input meeting to review proposed changes to the park landscape, such as
mown turf converted to native plantings.
Multiple federal, state and private funds have been secured for this project including: City of
Dubuque Stormwater Erosion Capital Improvement Project, lowa Department of Natural
Resources (IDNR) Resource Enhancement and Protection (REAP) grants, IDNR State
Revolving Fund (SRF) Sponsored Project administered in coordination with the lowa
Department of Agriculture and Land Stewardship (IDALS), and a federal Land and Water
Conservation Fund (LWCF) grant.
Appendix E includes the minutes from the lowa SRF Sponsored Project Initiation Meeting,
Sponsored Project FAQs, and Project Milestone Checklist for the Eagle Point Park
Environmental Restoration Management Project provided by the IDNR. Also enclosed are
Bioretention Cell Checklist, Bioswale Checklist, Permeable Pavement Checklist, and Soil
Quality Restoration (SQR) existing lawns method checklist from IDALS.
It is anticipated that the timeframe for the project will be based on the ProjecYs design goal,
which is to have the project designed, reviewed and approved, bid, and SRF loan
amendment submitted by April 2019 (as per lowa SRF Sponsored Project Initiation Meeting
minutes in Appendix E). The selected Consultant will be expected to complete the contracted
scope of work to meet the specified timeframe for the design goal, and then to provide those
professional services necessary for the project to proceed through award of contract,
construction, and project closeout. The Project will be managed by the selected Consultant
under the general direction and coordination of the City's Leisure Services Department with
support from the Engineering and Planning Services Departments as authorized by the City
Council.
3.0 COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern lowa, adjacent to
Illinois and Wisconsin. As lowa's oldest city, Dubuque is a community well known for its
historic and architectural beauty. The city is over 30 square miles in area, with a population of
nearly 60,000 persons. The community has a stable and diversified manufacturing base and
a growing service sector. Dubuque is the major retail, medical, education and employment
center for the tri-state area. Tourism continues to be a major economic force in the
community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a
City Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's website is
www.citvofdubuque.orq. The City Council goals and priorities are available online at
www.cityofdubuque.orq/councilqoals.
Page 5 of 52
4.0 PROJECT SCOPE OF SERVICES
The following outline represents the minimum components for pertorming the design
seroices.
In preparing a response to this RFP, the Consultant should describe the means or strategy by
which they would satisfy the scope of services. The final scope of work will be negotiated with
the selected Consultant(s). The City will evaluate submitted proposals and award contracts
to selected Consultant(s) based on the best proposed solution to each individual section
listed below. One bidding set of construction documents will be prepared for the project.
For the design of this project, the City of Dubuque encourages the use of sustainable
principles in construction. The City would like to evaluate the use of pervious pavement in
some areas, the use of rain gardens, bioswales and other sustainable measures as outlined
in the 2017 Environmental Restoration Management Plan and as approved by the various
funding agencies.
4.1 — Project Management & Accounting
4.1 .1 The Consultant shall identify one person to serve as the Project Manager for this
project. The Project Manager shall be the leader of this effort and is expected to
ensure that the project scope, schedule and budget are being adhered to at all times
for the duration of the project. Additionally, the Project Manager shall serve as the
primary point of contact for all exchange of information between the City and the
Consultant.
4.2 Project Manager Deliverables
The following is a list of requirements that shall be provided throughout the design
seroices.
4.2.1 The Project Manager shall submit and updated electronic copy of the project schedule
on the first Tuesday of each month.
4.2.2 The Project Manager shall submit the project progress report on the first and third
Tuesday of each month. The summary shall be submitted electronically and be less
than a single page in length.
4.3 — TASK 1 - Preliminary Design of Eagle Point Park Restoration Plan
Implementation
4.3.1 Meet with City representatives to review the master plan for the proposed
improvements and the SRF Milestone Checklist found in Appendix E, to create the
required communication plan, and to determine which individual practices will be
requesting SRF dollars.
4.3.2 Create a conceptual plan from City provided topographic survey data to be approved
by IDNR staff prior to moving to 30°k plan set. As part of the conceptual plan
Page 6 of 52
development, IDALS and IDNR staff also visit the site with City, consultant, and other
project partners.
4.3.3 Prepare 50°k plans of the proposed design, meet with City staff to review preliminary
design.
4.3.4 Make modifications requested; prepare 60°k plans for submittal to IDNR and IDALS
during the design review process for each individual practice requesting SRF dollars;
deliver preliminary design to City for distribution to other interested parties on the
project.
4.3.5 Develop a construction cost estimate for the improvements.
4.3.6 Acquire all permits and complete all NEPA, Section 106 and any other federal or state
reviews required for the project.
4.4 — TASK 2 — Final Design of Eagle Point Park Restoration Plan Implementation
4.5.1 Complete the final bidding documents including 11x17" plans, construction
specifications, cost estimates. Supply an AutoCAD 2013 format drawing of the
improvements to City of Dubuque Leisure Services.
4.5.2 Coordinate with any utilities involved on the project.
4.5.3 Plans shall be constructed using the lowa Stormwater Management Manual and to
meet the IDNR SRF and IDALS requirements and achieve all required approvals.
Plans will also need to meet the standards and specifications in the lowa Stormwater
Management Manual and/or Natural Resource Conservation Service, etc. depending
on practice selected.
4.5.6 Deliver plans and specifications to City Leisure Services Department for distribution to
bidders.
4.5 - TASK 3 — Perform Construction Management
4.6.1 Be present at the bid letting for the work. Develop the bid tabulation form and provide
a recommendation on the award of the project.
4.6.2 Lead the pre-construction meeting with the contractor, City staff, IDALS staff, and
IDNR staff. Take minutes of the meeting and disburse the minutes to all appropriate
staff.
4.6.3 Review all shop drawings required of the contractor. Stamp and approve shop
drawings.
4.6.4 Answer questions from the contractor during construction. Make site visits during
construction. Assume up to ten (10) site visits from the design engineer.
4.6.5 Process all payment requests for the project. Maintain the budget for the project.
Provide bi-weekly budget status updates to City of Dubuque Leisure Services.
Page 7 of 52
4.6.6 Administer any change orders that may come up in the project. All change orders need
approval of City of Dubuque Leisure Services prior to executing the change order.
4.6.7 Mark-up an as-built plan of the project at the conclusion of construction.
4.6.8 Maintain all records for the project. Provide a copy of all records to the Leisure
Services and Planning Services Department.
4.6 — TASK 4 — Administer the Multiple Grants for the Project
4.7.1 Be familiar with all rules and regulations related to the grants used to fund this project.
4.7.2 Maintain contact with the grant administration contacts and supply information required
for the IDNR REAP Grants, State Revolving Fund (SRF) sponsored project, City of
Dubuque Stormwater CIP, and the federal LWCF Grant.
4.7.2 Request re-imbursement of the improvement and engineering costs on the project
from the grant award agencies.
4.7.4 Maintain all grant records.
4.7.5 Perform all grant activities required of the corresponding grants funding this project.
4.7.6 Closeout the grants as required by the grant awarding agencies.
4.7 - TASK 5 — Perform Construction Inspection
4.8.1 All construction inspection will be performed for the project.
4.8.2 Supply all records to the City upon completion of the project.
4.8 - TASK 6 — Perform Construction Survey
4.8.1 Perform construction staking of the project.
4.9 — Project Coordination
4.9.1 Coordination with City Staff
The consultant will participate in multiple coordination meetings with the City of Dubuque to
review preliminary plans and final plans. The consultant should plan on a minimum of two (2)
meetings for preliminary design and three (3) meetings for final design.
4.9.2 Miscellaneous Coordination
Coordinate with the lowa Department of Natural Resources, the lowa Department of
Agriculture and Land Stewardship, the Planning Services Department of the City of Dubuque,
Page 8 of 52
the Engineering Department of the City of Dubuque, and the Leisure Services Department of
the City of Dubuque.
4.10 — Schedule
It is the intent of the City that the Project shall meet the design goal, have the project
designed, reviewed and approved, bid, and SRF loan amendment submitted by April 2019.
The Consultant shall provide a recommended schedule for the project to meet the design
goal, and for the completion of the Project through award of contract, construction, and
project closeout.
5.0 USE OF CITY RESOURCES
5.1 - Use of City Resources for the RFP Preparation
• All information requests shall be directed to the City's Project Manager as detailed in
Section 7.0 of this request for proposal. All Consultants should note that directly
contacting other City of Dubuque staff or any of the Selection Committee members
shall be considered inappropriate and grounds for disqualification.
5.2 - Material Available for the RFP
• Most current aerial photograph of the project area. A current aerial photograph of the
City of Dubuque is available in SID file format on DVD if requested by the Consultant.
• PDF format of Eagle Point Park Environmental Restoration Management Plan
prepared by Applied Ecological Services.
5.3 - City Resources Available to the Selected Consultant
• The City will make its ArcView GIS mapping and data analysis capabilities available
for this project as well as staff contact/resources persons in the Planning Services
Department and the Engineering Department. Digital aerial photos of the City of
Dubuque were taken in the spring of 2009.
6.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The Proposal should address all the points outlined in this RFP excluding any cost
information which shall be included in a separate sealed envelope labeled "Project Cost
Estimate". The Proposal should be prepared simply and economically, providing a straight-
forward, concise description of the ConsultanYs capabilities to satisfy the requirements of the
RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the order and
manner specified below. While additional data may be presented, the following subjects must
be included. They represent the criteria against which the proposal will be evaluated.
Page 9 of 52
Letter of Transmittal
Provide a letter of transmittal briefly outlining the ConsultanYs understanding of the work and
list the Project Manager's the name, address, telephone number, fax number and e-mail
address. The name that is provided for the Project Manager will be used as the primary
contact person during the RFP evaluation process.
Index
Each proposal shall contain a table of contents that delineates each section contained in the
proposal and the corresponding page number.
Profile of Firm
Provide general information about the Firm, along with its area of expertise and experience
as it relates to this RFP. Describe the experience and success of the Firm in performing
similar projects. State the size of the Firm, the size of the Firm's professional staff, and the
location of the office from where the work on this project will be performed.
Discuss the ConsultanYs ability to integrate this project into their present workload. Include a
statement to specify if the Consultant currently has the capacity to undertake the project or
whether it intends to hire additional staff or partner with subconsultants.
Scope of Services
Describe the means or strategy by which the Consultant would satisfy the scope of services
for the currently approved budget as listed in Section 4.0.
Include a basic work plan for each strategy that delineates the ConsultanYs approach to the
completion of the project. The work plan, at a minimum, should include those components
outlined in Section 4 of this RFP. The Consultant should indicate in the work plan those
aspects that might be completed by City staff.
Highlight any parts of the work plan that will reflect the ConsultanYs unique philosophy or
insight regarding its approach to this project and how this approach positively impacts the
successful completion of the project.
Prolect Team Qualifications
Provide the names of all members of the project team associated with this project.
Specifically identify the supervisory and management staff including principals, the project
manager, and technical experts who would be assigned to this project. For each project
team member, provide their qualifications and experience. Include any training and relevant
continuing and professional education.
Include a flow chart that shows the communication path between the City and Consultant.
Include all project team members on the flow chart and show the supervisory relationship
between all members of the team. Be sure to include all subconsultants staff on the project
team flow chart.
Provide the name and location of other subconsulting firms that would be used by the
Consultant during the project and the approximate percentage of the work that would be
performed by each of these firms. Provide the qualifications and experience of all
subconsultant staff working on the project.
Page 10 of 52
In submitting the Proposal, the prospective Consultant is representing that each person listed
or referenced in the proposal shall be available to perform the services as described. The
Project Manager, principals, management, and other project team staff may be changed in
accordance with the requirements described in Appendix D "3. Substitution of Project Team
Members".
Describe the experience and success of the project team members proposed for the
Dubuque project, in performing similar projects. Specifically list any experience and success
completing roadway and traffic signal design for municipalities similar to Dubuque.
Include at least 3 client references (including individual contact names and telephone
numbers) for similar projects that have been completed by the Firm in the last five (5) years.
List the names of individuals on the project team proposed for the Dubuque project who have
worked on the referenced projects.
Understandinq of Final Contract Terms
The Proposer should provide a statement that indicates they have read and understand
Appendix C — "City of Dubuque Contract Terms and Conditions", and agree to include the
clauses that are listed in Appendix C in the final signed contract. Any exceptions to the
Contract Terms and Conditions by the Consultant must be clearly stated in their submitted
Proposal.
Certificate of Insurance
The Consultant should provide a statement indicating that they are able to meet the City's
insurance requirements for professional services. (See attached Insurance Schedule C —
Appendix D.) Submittal of insurance documents as part of this RFP is not required.
Proposed Prolect Schedule
Provide a project schedule for each strategy. Outline the time durations and estimated
completion dates for each major component of the proposed scope of work. The schedule
should list all deliverables that are required throughout the project.
Fees and Compensation
Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy
proposed to complete the requested scope of services. Breakdown costs by major scope
element and include a list of hourly rates for personnel assigned to the project.
Quotation of fees and compensation shall remain firm for a period of at least 90 days from the
RFP submission deadline.
Remember to separate the proposed budget from the other portion of the RFP submittal.
Initial screening will be done without knowing the ConsultanYs proposed fee for services.
7.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please
submit your requests in writing to the City's designated Project Manager. The City has used
Page 11 of 52
considerable efforts to ensure an accurate representation of information in this RFP. Each
Proposer is urged to conduct its own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP unless
released in writing (letter, fax or email) as an officially numbered and titled addendum to the
RFP by the City of Dubuque.
Any questions concerning this proposal must be received on or before 5:00 p.m. CDT on
August 23, 2018. Any inquiries received after this date will not be answered. When
submitting a question to the Project Manager, please include the appropriate Consultant
contact information.
From the date of issuance of the RFP until final City action, the Proposer shall not discuss the
RFP with or contact any other City of Dubuque or any of the Selection Committee members
except as expressly authorized by the City Project Manager identified in this section (Section
7.0). Violation of this restriction will be considered a violation of the rules and be grounds for
disqualification of the ConsultanYs proposal.
Project Manager contact information is as follows:
Steve Fehsal
Project Manager
City of Dubuque
Leisure Services Department Phone: 563.589.4260
2200 Bunker Hill Road
Dubuque, IA 52001 E-mail: Sfehsal@cityofdubuque.org
8.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Consultant shall make all investigations and examinations
necessary to ascertain site conditions and requirements affecting the full performance of the
contract and to verify any representations made by the City upon which the Proposer will rely.
PROPOSAL SUBMITTAL INFORMATION
§ Submittal Deadline: August 30, 2018 before 12:00 p.m. CST
§ Submittal Location: City of Dubuque
Leisure Services Department
2200 Bunker Hill Road
Dubuque, lowa 52001
§ Submittal Contact &
Mailing Address: Park Division Manager
Leisure Services Department
2200 Bunker Hill Road
Dubuque, lowa 52001
§ Submittal Copies: Nine (9) sets of the proposal shall be provided.
Page 12 of 52
Submit one (1) original signed proposal, eight (8) copies and also an electronic .pdf version,
all labeled Eagle Point Park Environmental Restoration Management Project.
Submitted proposals must be in delivered in printed format with the exclusion of the one
required .pdf version. The .pdf version shall be submitted on a compact disk or USB drive
along with proposal hardcopies. No faxed or e-mail proposals will be accepted. The
proposal must be a document of not more than sixteen (16) numbered 8-1/2 x 11-inch pages,
with the exception of the project schedule which may be presented in 11 x 17-inch format,
and not including the letter of transmittal, index, dividers and the front and back covers and
the separately sealed cost proposals. Proposals should not include any pre-printed or
promotional materials. Any proposals exceeding 20 numbered pages will not be
considered.
Proposals are to be 100°k recyclable after selection process is complete. No binders,
folders, bindings, etc. may be used. The RFP must be able to be placed into a recycling bin
after selection.
Each addendum must be acknowledged in the Letter of Transmittal by providing the
addendum number and title. Failure to acknowledge each addendum will be considered
grounds for possible disqualification. It is solely the ConsultanYs responsibility to ensure that
you have received all addendums to this RFP before submitting the proposal.
The original proposal document shall be signed in blue ink by an officer of the Firm who is
authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement
indicating the period during which the proposal will remain valid. A period of not less than
ninety (90) calendar days from the proposal closing date is required. Failure to comply with
the above requirements shall be considered grounds for possible disqualification.
Each Consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. Any proposals received after the submittal
deadline will not be considered, and will be returned unopened to the Proposer. The City of
Dubuque is not responsible for any loss or delay with respect to delivery of the proposals.
The City of Dubuque is not liable for any costs incurred by any Consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by Firms that are not specified in any contract. All results from this project will
remain the property of the City of Dubuque.
Upon receiving this RFP, we request that you complete the "Receipt of Proposal
AcknowledgemenY' — "No Response Reply" information contained on the first page of this
document and return it to the City's Project Manager by mail or email so the City can ensure
that each Consultant received this Request For Proposal.
The City of Dubuque appreciates your time and consideration of this RFP.
Sincerely,
Page 13 of 52
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THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management `�'lasterpiec� on the Mississtppi
and Grant Administration Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
Appendix A
Consultant Evaluation and Selection Process
Page 15 of 52
INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. The Selection Committee will review qualifying proposals and select Firms
for placement on the consultant short-list for the project. The following criteria are among
those that will be used to initially evaluate submitted proposals.
1 . A high level of professional competence and a proven track record in the
implementation and management of environmental restoration plans or similar plans:
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, the track records of the Firms experience
working together.
d. Experience of the Consultant working on municipal projects.
e. Experience of the Consultant working on municipal projects in lowa.
f. A proven track record in stormwater management and green infrastructure.
g. Experience with grant administration of federal and state funding sources listed
in this RFP.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives in the preparation of the Eagle Point Park
Environmental Restoration Management Plan Design, Construction Management and Grant
Adminstration Services .
1 . Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem-solving ability.
c. Ability of Consultant to demonstrate initiative, motivation and knowledge of the
City of Dubuque.
2. Proposed schedule required to complete project.
CONSULTANT SHORT-LIST EVALUATION CRITERIA
The Selection Committee will interview the short-listed Firms. Both the original submitted
proposal and the results of the Consultant interview will be used to select the final Consultant
for the project. The following criteria are among those that will be used to evaluate the
Consultants on the short-list.
1 . A high level of professional competence and a proven track record in the
implementation and management of environmental restoration plans or similar plans:
a. Qualifications and experience of the Consultant and any sub-consultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, the track records of the Firms experience
working together.
d. Experience of the Consultant working on municipal projects.
e. Experience of the consultant in working with the lowa DNR.
f. A proven track record in stormwater management and green infrastructure.
Page 16 of 52
g. Experience of the Consultant working on municipal projects in lowa.
h. Experience with grant administration of federal and state funding sources listed
in this RFP.
i. Experience of the project team working with the public and other project
stakeholders in preparing plans for park facilities.
j. Overall success of past projects completed for the City of Dubuque.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives in the completion of the Eagle Point Park
Environmental Restoration Management Project Design, Construction Management and
Grant Adminstration Services for the City of Dubuque.
1 . Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem-solving ability.
c. Ability of Consultant team to demonstrate initiative, motivation and knowledge
of the City of Dubuque.
2. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas
or concepts.
d. How the Consultant team interacts with the general public, City staff, and public
officials.
3. Proposed schedule required to complete project.
4. Cost of the Eagle Point Park Environmental Restoration Management Plan Design,
Construction Management and Grant Adminstration Services for the City of Dubuque
in relationship to the services offered.
SELECTED CONSULTANT - FEE NEGOTIATION PROCESS
Upon the completion of the evaluation of the proposals, the Selection Committee will
recommend to the City Manager, who will then make a recommendation to the City Council,
the awarding of a contract to the highest ranked Consultant. The Selection Committee will
also request authority to negotiate with the recommended Consultant a final scope of work
and fee structure for the project.
After authority is granted to negotiate an agreement and execute a contract with a
Consultant, the Consultant shall prepare an industry standard Work Breakdown Structure
(WBS) to reflect the Firm's approach to the completion of the project. The WBS, at a
minimum, should include work tasks for each of the components outlined in the RFP, a
separate line item for each deliverable, and list project management as a separate task. The
Consultant shall indicate in the WBS the work tasks that will be completed by City staff.
Page 17 of 52
The format of the WBS shall summarize the fixed fee for each task listed, plus individually list
in separate section any associated reimbursable expenses that would specifically relate to
this project. A sample format of a WBS can be obtained from the City if desired.
Once the selected Consultant has prepared the WBS, the City and the Consultant will meet
and the final scope of work for the project will be negotiated by joint revision to the WBS in
order to best meet the goals of the project while considering available funding. During the
negotiation process, tasks to be completed by City staff, work reassignment to different
project team members, and the addition or elimination of tasks may be modified on the WBS
in order to achieve the best overall results for project.
The selected Consultant shall be responsible for updating the WBS to reflect any changes
that were agreed to during negotiations. After the final scope of services has been
determined, a design fee has been negotiated, and the WBS has been finalized, the
Consultant shall incorporate the WBS into the contract documents being prepared for
signature.
If a contract satisfactory and advantageous to the City can be negotiated at a price
considered fair and reasonable, the award shall be made to that offerer. Otherwise,
negotiations with the offerer ranked first shall be formally terminated and negotiations
commenced with the Consultant ranked second, and so on until a contract can be negotiated
that is acceptable to the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant. The
City Manager will in turn make a decision to execute the contract or request the Dubuque City
Council make a final determination to award and execute the contract with a Consultant.
Payment for Work: The Consultant awarded the contract shall be paid once monthly. The
invoiced amount shall be based on the Earned Value of the percent work completed as
reported on the most recently updated and submitted WBS.
Page 18 of 52
THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management Masterpie�� on th� Misszss�ppi
and Grant Administration Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
Appendix B
RFP Rules and Protest Procedure
Page 19 of 52
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals, providing such action
is in the best interest of the City. Minor irregularities are defined as those that have no adverse effect
on the City's best interests, and will not affect the outcome of the selection process by giving the
prospective Consultants an advantage or benefit not enjoyed by other prospective Consultants.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be clearly identified
as exceptions and noted in the letter of transmittal and in the submitted project cost estimate.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager or City Council has
recommended that a contract be negotiated with the recommended Firm. However, after
authorization has been granted to negotiate a contract, all contents of the submitted proposals shall
become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall", "musY', or "will" are
equivalent in this RFP and indicate a mandatory requirement or condition, the material deviation from
which shall not be waived by the City. A deviation is material if, in the City's sole discretion, the
deficient response is not in substantial accord with this RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable conditions, or
requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition
or requirement will not in and of itself cause automatic rejection of a proposal, but may result in being
considered as not in the best interest of the City.
DISPUTES/EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any item within
this RFP document, any addendum to this RFP document, notice of award or notice of rejection shall
set forth the specific reason and facts concerning the dispute, in writing, within five (5) business days
of the receipt of the proposal document or notification from the City. The written dispute shall be sent
via certified mail or delivered in person to the point of contact set forth in Section 7.0, who shall
review the written dispute and work with the City Manager to render a decision which shall be
considered final.
Page 20 of 52
THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management Masterpie�� on th� Misszss�ppi
and Grant Administration Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
Appendix C
City of Dubuque Contract Terms and Conditions
Page 21 of 52
TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CONSULTANT'S ENDORSEMENT ON PLANS.
The Consultant shall endorse the completed computations prepared under this Agreement, and shall
affix thereto the seal of a licensed professional engineer, or licensed professional architect, licensed
to practice in the State of lowa, in accordance with the current Code of lowa.
2. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written agreement of both
parties and the WBS being updated.
3. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical specialists
proposed for the project may be changed if those personnel leave the Consultant. These personnel
may also be changed for other reasons however, in either case, the City retains the right to approve
or reject the replacements and no replacements shall begin working on the project without the
express, prior written permission of the City of Dubuque.
4. INSURANCE.
Consultant shall at all times during the pertormance of this Agreement provide insurance as required
by the attached Insurance Schedule.
5. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City from
and against all claims, damages, losses and expenses, including but not limited to attorneys' fees,
arising out of or resulting from pertormance of the Contract, provided that such claim, damages, loss
or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of
property (other than the Project itsel� including loss of use resulting therefrom, but only to the extent
caused in whole or in part by negligent acts or omissions of the Consultant, Consultant's
subcontractor, or anyone directly or indirectly employed by Consultant or Consultant subcontractor
or anyone for whose acts Consultant or Consultant's subcontractor may be liable, regardless of
whether or not such claim, damage, loss or expense is caused in part by a party indemnified
hereunder.
6. ERRORS & OMISSIONS.
In the event that the work product prepared by the Consultant is found to be in error and revision or
reworking the work product is necessary, the Consultant agrees that it shall do such revisions
without expense to the City, even though final payment may have been received. The Consultant
must give immediate attention to these changes so there will be a minimum of delay during
construction. The above and foregoing is not to be constructed as a limitation of the City's right to
seek recovery of damages for negligence on the part of the Consultant herein.
7. OWNERSHIP OF ENGINEERING DOCUMENTS.
All sketches, tracings, plans, specifications, reports on special studies and other data prepared under
this Agreement shall become the property of the Cityand shall be delivered to the Project Manager
upon completion of the plans or termination of the services of the Consultant. There shall be no
restriction or limitations on their future use by the City, except any use on extensions of the project or
on any other project without written verification or adaptation by the Consultant for the specific
purpose intended will be the City's sole risk and without liability or legal exposure to the Consultant.
Page 22 of 52
The City acknowledges the Consultant's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications
prepared under this Agreement shall become the property of the City upon completion of the services
and payment in full of all moneys due to the Consultant.
The City and the Consultant agree that any electronic files prepared by either party shall conform to
the specifications listed in Attachment of the contract. Any change to these specifications by
either the City or the Consultant is subject to review and acceptance by the other party. Additional
efforts by the Consultant made necessary by a change to the CADD software specifications shall be
compensated for as Additional Services.
The City is aware that significant differences may exist between the electronic files delivered and the
respective construction documents due to addenda, change orders or other revisions. In the event of
a conflict between the signed construction documents prepared by the Consultant and electronic
files, the signed construction documents shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic files while
agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of
the plans and specifications.
8. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this Agreement is
prohibited unless written consent is obtained from the Engineer and approved by the City.
Page 23 of 52
THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management Masterpie�� on th� Misszss�ppi
and Grant Administration
Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
Appendix D
Insurance Requirements
Page 24 of 52
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J
1 . shall furnish a signed certificate of insurance to the City of Dubuque, lowa for
the coverage required in Exhibit I prior to commencing work and at the end of the project if the term of
work is longer than 60 days. Contractors presenting annual certificates shall present a certificate at
the end of each project with the final billing. Each certificate shall be prepared on the most current
ACORD form approved by the lowa Department of Insurance or an equivalent approved by the
Finance Director. Each certificate shall include a statement under Description of Operations as to why
the certificate was issued. Eg: Eagle Point Park Environmental Restoration Management
Project.
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
lowa and all insurers shall have a rating of A or better in the current A.M. BesYs Rating Guide.
3. Each certificate shall be furnished to the Leisure Services Department of the City of Dubuque.
4. Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of
these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall
be considered a material breach of this agreement.
5. Contractors shall require all subconsultants and sub-subconsultants to obtain and maintain during
the performance of work insurance for the coverages described in this Insurance Schedule and shall
obtain certificates of insurances from all such subconsultants and sub-subconsultants. Contractors
agree that they shall be liable for the failure of a subconsultant and subsubconsultant to obtain and
maintain such coverages. The City may request a copy of such certificates from the Contractor.
6. All required endorsements shall be attached to certificate of insurance.
7. Whenever a specific ISO form is listed, required the current edition of the form must be used, or an
equivalent form may be substituted if approved by the Finance Director and subject to the contractor
identifying and listing in writing all deviations and exclusions from the ISO form.
8. Contractors shall be required to carry the minimum coverage/limits, or greater if required by law or
other legal agreement, in Exhibit I. If the contractor's limits of liability are higher than the required
minimum limits then the provider's limits shall be this agreemenYs required limits.
INSURANCE SCHEDULE J (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1 ,000,000
Personal and Advertising Injury Limit $1 ,000,000
Each Occurrence $1 ,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
Page 25 of 52
1 . Coverage shall be written on an occurrence, not claims made, form. The general liability
coverage shall be written in accord with ISO form CG0001 or business owners form BP0002.
All deviations from the standard ISO commercial general liability form CG0001 , or business
owners form BP 0002, shall be clearly identified.
2. Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate LimiY' or
CG 25 03 "Designated Construction Project (s) General Aggregate LimiY' as appropriate.
3. Include endorsement indicating that coverage is primary and non-contributory.
4. Include Preservation of Governmental Immunities Endorsement. (Sample attached).
5. Include an endorsement that deletes any fellow employee exclusion.
6. Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 2026.
7. Policy shall include Waiver of Right to Recover from Others endorsement.
B) AUTOMOBILE LIABILITY
Combined Single Limit $1 ,000,000
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory benefits covering all employees injured on the job by accident or disease as
prescribed by lowa Code Chapter 85 as amended.
Coverage A Statutory—State of lowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee-Disease $100,000
Policy Limit-Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Nonelection of Workers' Compensation or Employers' Liability Coverage under lowa
Code sec. 87.22
_ yes_ form attached
INSURANCE SCHEDULE J (continued)
Exhibit I
D) UMBRELLA/EXCESS LIABILITY $1 ,000,000
Umbrella/excess liability coverage must be at least following form with the underlying
policies included herein.
E) PROFESSIONAL LIABILITY $1 ,000,000
Provide evidence of coverage for 5 years after completion of project.
F) CYBER LIABILITY $1 ,000,000
_ yes X no
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1 . Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, lowa as an Additional Insured does not waive
Page 26 of 52
any of the defenses of governmental immunity available to the City of Dubuque, lowa under Code of
lowa Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coveraqe. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of lowa Section 670.4 as
it now exists and as it may be amended from time to time. Those claims not subject to Code of lowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunitv. The City of Dubuque, lowa shall be responsible for asserting
any defense of governmental immunity and may do so at any time and shall do so upon the timely
written request of the insurer.
4. Non-Denial of Coveraqe. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, lowa under this policy
for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in
favor of the defense(s) of governmental immunity asserted by the City of Dubuque, lowa.
No Other Chanqe in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
(DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES)
SPECIMEN
Page 27 of 52
THE CITY OF
Eagle Point Park Environmental DUFj E
Restoration Management Project
Design, Construction Management `�'lasterpiec� on the Mississ�ppi
and Grant Administration
Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
August 8, 2018
Appendix E
Project Related Data
Page 28 of 52
Matrix of Grant Funding Amounts and Sources
Project Funding Sources Source Agency/ Dept. Amount
FY14 CIP#7202301 Stormwater City Leisure Services Department $79,597
Erosion - Ea le Point Park
REAPGrant#16-R4-CZ State IDNR $150,000
LWCF Grant#19-01320 Federal NPS pass-thru to IDNR $175,732
REAPGrant#18-R4-FC State IDNR $200,000
SRF Sponsor Grant#WRR17-017 State IDNR working with IDALS $320,000
Total $975,329
CIP Capital Improvement Project
REAP Resource Enhancement and Protection
LWCF Land and Water Conservation Fund
SRF State Revolving Laon Fund
IDNR lowa Dept. of Natural Resources
IDALS lowa Dept. of Agriculture and Land Stewardship
NPS National Park Service
Page 29 of 52
IOWA SRF Sponsored Projects
Initiation Meeting Minutes
To: City of Dubuque—SRF Sponsored Project#WRR17-017
From: LeeWagner—IowaDNRSRF
Date: 6/28/2018—1:30 p.m.CST @ Dubuque City Hall
RE: City of Dubuque Eagle Point Sponsored Project
Attendees: Amy Bouska,Johnson SWCD(Amv.Bouska@ia.nacdnet.net)
Lee Wagner,SRF Project Manager, lowa DNR(Lee.WaQner@dnr.iowa.¢ov)
Dean Mattoon,City of Dubuque, Engineering(dmattoon@citvofdubupue.orQ)
Deron Muehring,City of Dubuque, Engineering(dmuehrin@citvofdubupue.orQ)
Jenny Larson,City of Dubuque, Budget Office(ilarson@citvofdubupue.orQ)
Marie Ware,City of Dubuque, Leisure Services(mware@citvofdubupue.orQ)
Steve Fehsal,City of Dubuque, Leisure Services(sfehsal@citvofdubupue.orQ)
Wally Wernimont,City of Dubuque, Planning Services(wwernimo@citvofdubupue.orQ)
Laura Carstens,City of Dubuque, Planning Services(Icarsten@citvofdubupue.orQ)
Tracy Scebold,SRF Program Manager, IFA (Tracv.Scebold@iowa.¢ov) via phone
1. Meeting agenda and discussion:
BackQround and Proiect Conceqt
- The City of Dubuque received a REAP grant to prepare an Environmental Restoration Management Plan (ERMP)
for Eagle Point Park, a 164-acre a historic community/regional park located atop limestone bluffs above the
Mississippi River on the city's northeast side.The ERMP was produced by Applied Ecological Services(AES) and
provides guidance on a stormwater management and erosion control tailored for the sub-watershed of Eagle
Point Park. At a landscape scale,the park itself acts as a riparian buffer of natural land along the Mississippi
River. Its stormwater runoff directly affects water quality in the Bee Branch Watershed and both directly and
indirectly affects water quality of the Mississippi River.The ERMP divides the park into four management units
based on underlying ecological attributes and the need to protect existing cultural resources. It uses this
framework to identify a variety of interrelated and sustainable best management practices (BMPs) regarding
water quality.This SRF-Sponsored Project involves design, engineering, permitting, construction, and installation
of recommended BMPs for managing stormwater to improve water quality.The SRF Project will use low impact
development and green infrastructure BMPs including rain gardens, bio-retention cells, infiltration basins,
permeable surfaces, runoff diverters,stabilizing headcuts, retrofitting existing stormwater basins,and
conversions to native vegetation to decrease volume and velocity of runoff,and to increase infiltration and
filtration.All of these results will improve the water quality of runoff that reaches downstream reaches of the
watershed, particularly by reducing the sediment load. Eagle Point Park is listed on the National Register of
Historic Places,and the ERMP included archaeological survey to identify archaeological sites and historic
structures. Practices locations will be selected to avoid impacts to known sites and structures.
- SRF Technical advisor comments or questions
Roles & Resqonsibilities
- The City is ultimately responsible for ensuring that the Sponsored Project meets all of the SRF design and review
requirements and that all local, State,and Federal Laws are followed. Steve Fehsal will be the main contact at
the City for this sponsored project.
- The City's consultant (TBD) will lead design of the project.
- Amy Bouska will provide technical assistance for design &construction as well as technical review on behalf of
SRF.
- Lee Wagner will be point of contact for review/approval of required SRF documents.
Page 30 of 52
- Tracy Scebold will work with City on financial arrangements.
- Eric Schmechel, urban conservationist with Dubuque SWCD,will provide additional technical assistance.
- Dean Mattoon and Eric Schmechel will serve as representatives for the Catfish Creek WMA.
- City Planning, Leisure Services,and Engineering staff will provide additional planning,coordination, and
management services.
SitinQ Considerations
- Eagle Point Park is listed on the National Register of Historic Places, so additional consultation with the lowa
State Historic Preservation Office (SHPO) may be required.
- May need to acquire other state permits such as stormwater general permit for construction projects,
floodplain, USACE Permit,sovereign lands,T&E consultation.
DesiQn Standards
- Sponsored Project design checklists need to be completed for each practice.
- lowa Stormwater Management Manual or NRCS design standards, if design standards do not exist for the
practice use sound engineering principles.
- lowa Stormwater Management Manual can be found online at:
www.iowadnr.Qov/Environment/WaterQualitv/Watershed I mqrovement/Watershed Basics/Stormwater/Stormw
aterManual
- Amy Bouska will provide the new lowa Stormwater Management Manual design standards and checklists for
applicable practices.
Maintenance
- Maintenance agreement required for each practice.
- Maintenance terms based on the life of the practice or the life of the loan,whichever is shorter.
Maintenance terms are based on lowa Stormwater Management Manual or NRCS standards.
SRF Repuirements
- NO environmental review, NO Davis-Bacon, NO American Iron and Steel requirements for sponsored project
- SRF Sponsored project Manual (front-end docs, bid doc checklist, etc) can be found at
www.iowasrf.com/about srf/sqonsored-qroiect-manual/
Estimated Schedule
- Kerqer Blvd Sewer Reconstruction qroiect schedule
- Bid September 2018
- Construction start date: Fall 2018
- Substantial Completion: likely prior to June 1, 2019
- Anticiqated SP desiQn/Construction schedule based on milestones in Proiect Milestone Checklist
- City will begin the process of selecting a design consultant
- The design goal is to have the projects designed, reviewed and approved, bid,and loan amendment
submitted by April 2019.
Financial
- Kerper Boulevard Sanitary Sewer Reconstruction wastewater project IUP amount is$2,507,000, and is excepted
to increase to$3.2 million.
- Sponsored Project application amount$ 320,000� EPC approved Sponsored Project funding amount$ 320,000
- The Sponsored Project funding amount approved by EPC is the maximum amount that could be available for the
Sponsored Project. Please see the Sponsored Proiect FAQs
- The final amount drawn from the Infrastructure loan will determine amount available for Sponsored Project.
- The interest rate reduction will not be greater than 1%and the interest rate will not be reduced until the
Sponsored Project has been bid and DNR issues the Concur with Award letter that will specify the amount of the
bid that is eligible for reimbursement by the Sponsored Project program.
Page 31 of 52
- Due to the timing of the Infrastructure project and the Sponsored Project,the amount available may be less
than 10%of the Infrastructure final loan amount.
- Any principal or interest payments made on the associated SRF wastewater loan could reduce the amount
available for the Sponsored Project.
- The loan amendment to add the Sponsored Project will require additional Public Hearing, Authorizing
Resolution, Bond and Bond Opinion. Bond Counsel fees will be eligible for reimbursement, but will reduce the
amount available for the Sponsored Project.
- Loan amendment application needs to be submitted the April prior to the first principle payment on the
associated wastewater loan to avoid potential reduction to available sponsored project funding.
- The City & Engineer will need to make arrangements for engineering fees since the Sponsored Project funds will
not available until after loan amended. These costs are eligible for reimbursement when the loan amendment is
executed.
- The City should decide if it is willing and/or able to pay for additional costs that may not be covered by or in
excess of the final available SP funds. If additional funding sources are not an option, the project should be
design to be scalable so that selected practice(s) can be modified to stay within budget and still meet the
desired water quality improvement and treatment requirements.
- The Principal repayment schedule will remain the same and the maturity of the loan will not be extended with
the addition of the Sponsored Project.
- The amendment to add the Sponsored Project will increase the total amount of Principal due.
- Bidding the Sponsored Project with alternates may allow for the sizing of the Sponsored Project with amount of
loan proceeds that will be available from the Infrastructure project.
- Disbursement for sponsored project cost will not be available until bids have been approved.
- Disbursement Requests on the Infrastructure and Sponsored Project will be separate, but can be drawn at the
same time. Disbursements will be made weekly for both projects.
Other FundinQ Sources
- The City plans to pursue REAP and Land and Water Conservation Fund grants for implementation of stormwater
and other conservation/restoration projects in the ERMP.
- Environmental review may be required by other State and Federal funding sources.
EliQible Costs
- Associated planning, design, and construction fees directly associated with approved water quality practices are
eligible for sponsored project participation
- If planning and design includes the design of ineligible practices,design fees will have to be tracked and invoiced
separately for the eligible sponsored project practices,otherwise eligibility of planning and design fees will be
based on the proportion of the construction contract determined to be eligible for sponsored project
participation.
Site Visit A site visit with Amy Bouska will need to be scheduled once a design consultant has been selected.
Contacts: SRF Sponsored Proiect Mana�er - Technical Advisor
Lee Wagner-SRF Project Manager Amy Bouska- Urban Conservationist
lowa DNR 51 Escort Lane
502 E 9`"Street lowa City, IA 52240
Des Moines, IA 50319 (319) 337-2322 ext. 3
(515)725-0992 amv.bouska@ia.nacdnet.net
I ee.wa Qn e r@ d n r.i owa.¢ov
SRF Loan Administration
Mr.Tracy Scebold
800-432-7230
Tracv.scebold @ iowa.¢ov
Page 32 of 52
Sponsored Proj ects:
Frequently Asked Questions
1) Does my project need to follow all of the steps in the SRF Project Milestone Checklist?
2) How much funding is available for my Sponsored Project?
3) Why did the amount available for my Sponsored Project decrease?
4) When will Sponsored Project funding be available?
5) Is environmental review required for my Sponsored Project?
6) Does my project require an Army Corps or DNR Flood Plain Permit?
7) Is Davis-Bacon required for my Sponsored Project?
8) Who is responsible for maintaining the practice(s) after construction?
9) Can Sponsored Project funds cover the costs of equipment purchases?
1) Does my project need to follow all of the steps in the SRF Project Milestone CheckGst7
The SRFProjectMilestone Checklist is designed to help streamline the design and approval process, reduce
delays and avoid ineligible and/or unnecessary project costs. The SRF Project Manager and Technical
Advisor will work with the applicant and their consultant to determine which steps (if any) in the checklist
do not apply.
Experience has taught us that increased project costs can be expected if a project moves ahead on the SRF
Project Milestone Checklist without SRF Sponsored Project Manager's knowledge or approvaL This
situation has resulted in additional redesign costs if plans and specs are submitted before getting approval on
the design concept. In another situation, we've seen construction begin without a pre-construction meeting
resulting on work not performed to plans and specifications subjecting the applicant to additional
construction costs in excess of approved project funding.
2) How much funding is available for my Sponsored Project7
The amount for the Sponsored Project will be a maximum of the lowest ofthe followinQ amounts:
• 10% of the requested wastewater loan amount on the most current Intended Use
Plan (Scenario A);
• 10% of the final amount drawn on the wastewater infrastructure loan (Scenario
B); or
• The amount requested by the applicant on the Sponsored Project application
(Scenario C).
We start with an esrimated dollar amount that gets adjusted as we work through the planning process and
loan scheduling for both the wastewater infrastructure and sponsored projects.
Scenario A: � Wastewater IUP amount=$1,000,000.
Page 33 of 52
Sponsored project amount requested=$100,000.
Executed loan and final amount drawn =$1,200,000.
Maximum sponsored project funding available=$100,000.
Scenario B: Wastewater IUP amount=$1,000,000.
Sponsored project amount requested=$100,000.
�Final amount drawn =$900,000.
Maximum sponsored project funding available=$90,000.
Scenario C: Wastewater IUP amount=$1,000,000.
�Sponsored project amount requested=$80,000.
Final amount drawn =$900,000.
Maximum sponsored project funding available=$80,000.
3) Why did the amount available for my Sponsored Project decrease7
The actual amount of funding that is available far the Sponsored Project depends on many moving parts. In
order to maximize your Sponsored Project funding dollar amount: TIMING IS EVERYTHING. It is ideal,
if not critical, that the Sponsored Project approaches design approvaUconstruction readiness as the
wastewater infrastructure project nears substantial completion.
If applicants make principal and/or interest payments before their wastewater infrastructure loan can be
amended to add the Sponsored Project costs, it will result in less money available for the Sponsored Project
(Scenario D).
Scenario D: Wastewater IUP amount=$1,000,000.
Sponsored project amount requested=$100,000.
Final amount drawn =$900,000.
� Principal& interest payments on wastewater loan =-$50,000
Maximum sponsored project funding available=$85,000.
Applicants should first decide if they are willing and/or able to pay for additional costs that may not be
covered by available Sponsored Project funds. Sponsored Project funds can be supplemented by in-kind
contributions, reserve funds, grants and/or loan sources. If supplemental funding sources are not an option,
applicants are encouraged to design the project to be scalable so that the selected practice(s) can be
modified to stay within budget and still meet the desired water quality improvement and treatment
requirements.
4) When will Sponsored Project funds be available7
Once a contract has been awarded and the SRF Project Manager has issued an award concurrence letter,
applicants can prepare the Water Resource Restorarion —Sponsored Proiect Loan Amendment Application
and submit it to the Iowa Finance Authority (IFA). At this point, IFA will verify the amount of funding
available for the Sponsored Project.
Page 34 of 52
After the loan has been amended and the applicant has incurred project costs, a disbursement request is sent
to IFA along with cost documentation. IFA will review the request and check eligible expenses.
Disbursements are made weekly.
5) Is environmental review required for my Sponsored Project7
Environmental review is not required for Sponsored Projects. However, it is srill the applicant's
responsibilitv to make sure thev follow all applicable local, state and federal laws prior to and durinQ
construcrion of their proiect. This may include adjusting the construction timeline to avoid impacts to
threatened & endangered species or submitting a Joint Application to obtain necessary Army Corps and
flood plain development permits before construction can begin.
6) Does my project require an Army Corps or DNR Flood Plain Permit7
Your project mav require a permit if it involves any of the following activities:
• cutting the bank of a river or stream;
• any excavation or dredging in a stream or river channel;
• channel changes or relocations (including stream straightening);
• construction of an outfall pipe or other permanent structure on a stream, river, or lake;
• placement of any fill, riprap, or similar material in a stream, river, lake, or wetland;
• placement of fill, construction of levees, and similar activities on a floodplain.
To make the permitting process easier, a Joint Application is shared between the DNR Flood Plain program,
DNR Sovereign Lands program, and the Army Corps. A copy of the Joint Application must be submitted to
all three programs at the same time. Instructions on how to fill out a Joint Application can be found on the
DNR and Army Corps websites. Applicants should allow 90 to 120 days for application review and
processinQ. Complex projects may take longer to authorize.
7) Is Davis-Bacon required for my Sponsored Project7
SRF does not require Davis-Bacon Prevailing Wages for Sponsored Projects. However, if other federal
funding sources (such as a CDBG grant) will also be used to finance the project Davis-Bacon may be
required.
8) Who is responsible for maintaining the practice(s) after construction7
Applicants must maintain the Sponsored Project practices far the life of the practice. If the applicant is
entering into an agreement with a third-party entity to implement the Sponsored Project, a 28E agreement is
required to specify which entity will be responsible for maintenance and how maintenance activities will be
performed.
Page 35 of 52
The applicant must also provide a maintenance agreemenUdocument that outlines specific maintenance
guidelines for each type of water quality improvement practice that is included in the Sponsored Project.
9) Can Sponsored Project funds cover the cost of equipment purchases7
Equipment purchases are considered an eligible expense when the equipment will be used exclusivelv to
maintain the constructed practice(s) far the Sponsored Project. For example, a street sweeping or vacuum
attachment solely used to periodically unclog and clean a permeable pavement system would be an eligible
expense.
Page 36 of 52
lowa De a rtment of Natu ra I Resou rces
p
FOR SPONSORED PROJ ECTS
�:.
. . .
SRF Pro ect M�lestone Checkl�st �
1
Th is checkl ist outl i nes the review a nd a rova I m i lestones for s onsored ro'ect.
pp p p J
A licant Name: Cit of Dubu ue Ea le Point
pp y a �
A I ica nt S onsored Pro'ect Contact: Steve Fesha I
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• � REVOLVING FUND
A I�ca nt s Consu Ita nt: TBD
pp
SRF Pro'ect Mana er: Lee Wa ner
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SRF Tech n ica I Advisor: Am Bouska
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Assoc i ated CWS R F N u m be r: CS 192079201
S onsored ro'ect amount a roved b EPC 320 000
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1. Pro'ect initiation meetin held date : 6 28 2018
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a Pro'ect initiation meetin minutes sent b SRF ro'ect mana er date : 7 20 2018
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2. Desi n conce t review b SRF technical advisor& ro'ect mana er
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a Site visit conducted date :
b Desi n conce t su bm itted to SRF tech n ica I advisor& ro'ect ma na er date :
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c Desi n conce t a rova I res onse with i n 30 da s b SRF ro'ect ma na er date :
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d Desi n review checkl ist s rovided b tech n ica I advisor date :
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a Develo ment of ro'ect communications lan
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4. 30% lans review b technical advisor
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a 30% la ns su bm itted to SRF tech n ica I advisor& ro'ect ma na er date :
p p J �
b 30% la ns review com ments issued with i n 30 da s b tech n ica I advisor date :
p y y
5. 60% lans review b technical advisor
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a 60% la ns su bm itted to SRF tech n ica I advisor& ro'ect ma na er date :
p p J �
b 60% la ns com ments a nd desi n review checkl ist a rova I issued with i n 30 da s b tech n ica I advisor date :
p � pp y y
c Maintenance lan uidance rovided b technical advisor date :
p � p y
6. 60% lans resubmittal review if re uired b SRF ro'ect mana er
p a y p � �
a Revised 60% lans submitted to SRF technical advisor& ro'ect mana er date :
p p J �
b Revised 60% lans review comments issued within 30 da s b technical advisor date :
p y y
7. Re uired ermit a lications submitted to a ro riate re ulator a encies if a licable : date :
q p pp pp p � Y � pp
8. Bond cou nsel contact made a nd sched u le for bid-letti n a nd u bl ic hea ri n loa n resol ution set.
� � p �
9. Estimate of current s onsored ro'ect fundin available re uested from IFA:
p p � � a
d ate of est i m ate :
10. Pre-bid la ns a nd s ecifications review b SRF tech n ica I advisor& ro'ect ma na er
p p Y p J �
Pa e37of52
g
a) Maintenance plan prepared (date):
b) Pre-bid plans and specifications submitted to SRF technical advisor & project manager (date):
c) Pre-bid plans and specifications review comments issued (within 30 days) by SRF Project Manager (date):
11. Final plans and specifications review
a) Final plans and specifications submitted to SRF technical advisor& project manager (date):
b) Review comments or approval of final plans and specifications and eligibility letter issued (within 30 days) by SRF
project manager (date):
12. ❑ Bidding procedure and materials approved by bond counsel
13. ❑ Bid-letting and lowest responsible, responsive bidder identified
14. Bid document review
a) Bid document checklist and documents submitted to SRF project manager (date):
b) Award concurrence letter issued or additional information requested (within 5 business days) by SRF project
manager(date):
15. Loan Amendment application prepared (date):
16. Notice to proceed issued and sent to SRF project manager (date):
17. Pre-construction meeting(date):
18. Change Orders(if applicable)
a) Change order submitted to SRF technical advisor& project manager (date):
b) Change order reviewed and eligibility determination issued (within 5 business days) by SRF project manager
(date):
19. ❑ Interim inspections scheduled with technical advisor (date/s):
20. Final inspection (date):
a) Satisfactory completion letter issued by SRF project manager (date):
21. ❑ Loan closeout
For more information,please contact Lee Wagner at 515-715-0991 or
Lee.Waqner@dnr.iowa.qov.
Page 38 of 52
:�
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lowa De artment of Natural Resources �
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Ex lanation of SRF Pro'ect Milestone Checklist Ste s
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1. PROJECT INITIATION MEETING-The ro�ect i n itiation meeti n wi I I be sched u led b the
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$ pp p pp , p � REVOLVING FUND
ma na er SRF tech n ica I advisor lowa Fi na nce Authorit other ro'ect a rtners
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involved in the ro'ect fundin lannin desi n construction or maintenance.The
p J �� p �� $ > >
ro'ect i n itiation meeti n wi I I cover the ro'ect desi n conce t SRF desi n a nd review
p J � p J � p � �
re u i rements roles a nd res onsi bi I ities ro'ect sched u le sta keholder i nvolvement SRF
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2. DESIGN CONCEPT-Before desi n of the s onsored ro'ect ca n be i n i n ea rnest a desi n conce t m ust
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be re a red a nd su bm itted to the SRF ro'ect ma na er a nd tech n ica I advisor a nd a roved b the
p p p J � pp Y
SRF ro'ect ma na er.The desi n conce t needs to i nclude assessment i nformation i ncl ud i n
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i nformation such as la nd use ma watershed d ra i na e a reas erosion rate ma s etc. a nd ro'ect
p� � � p � p J
ma showin the otential ro'ect t es and locations.A site visit will need to be conducted with
p � p p J Yp
the SRF tech n ica I advisor and ro'ect ma na er a nd other ro'ect a rtners. De end i n on the level of
p J � p J p p �
assessment and lannin that was erformed in the develo ment of the a lication the desi n
p � p p pp � �
conce t ma be a ble to be a roved based on the a I ication materia ls fol lowi n the ro'ect
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i n itiation meeti n . Review of the desi n conce t ma ta ke u to 30 da s. Once reviewed the desi n
� � p y p y � �
conce t wi I I either be a roved or com ments wi I I be rovided a nd desi n conce t wi I I need to be
p pp � p � p
revised a nd resu bm itted. Fol lowi n the desi n conce t a rova I b the SRF ro'ect ma na er the SRF
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tech n ica I advisor wi I I rovide the a I ica ble desi n review checkl ists a nd u ida nce on i nformation
p pp � �
that needs to be i ncl uded with the 30% la ns su bm itta I.
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3. SCHEDULE OF WORK Sc COMMUNICATION PLAN-When the consu Ita nt re a res thei r sched u le of work for
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the s onsored ro'ect s it shou Id i ncl ude the SRF desi n review a nd a rova I m i lestones 30% 60%
p p J � pp > >
Pre-bid a nd Fi na I Pla ns a nd S ecs a nd a I low 30 da s for each of the desi n review su bm itta Is.
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pp �Y � p p p
sta keholders a bout the ro osed ro'ects a nd seek i n ut f rom them. Sta keholders ma i ncl ude Cit
p p p J p Y Y
Cou nci I De a rtments Staff 28 E ro'ect a rtners affected la ndowners busi nesses ad'acent
� p > > p J p > > J
residents homeowner associations and the eneral ublic.The communication lan ma involve
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Cit Cou nci I u dates Cit staff de a rtment meeti n s ro'ect a rtner meeti n s u bl ic meeti n s
Y p � Y p � � p J p � � p � �
i nd ivid ua I outreach etc.
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4. 30%PLANS-The 30% la ns su bm itta I shou Id i ncl ude rel i m i na r la n view sheets of the ro'ect
p p Yp p J
la out a lon with a n add itiona I assessment i nformation that has been erformed fol lowi n the
y � y p �
desi n conce t a roval desi n calculations and information i.e. draina e area water ualit
� p pp � � � � a y
volume sizin of ractice s soils identification of otential re uired ermits and an other
� � p > > p a p � y
i nformation as s ecified b the SRF tech n ica I advisor.The SRF tech n ica I advisor wi I I rovide
p y p
com ments on the 30% la ns with i n 30 da s of su bm itta I a lon with u ida nce on the i nformation
p y � �
that needs to be i ncl uded with the 60% la ns su bm itta I.
p
5. 60%P�nNs-The 60% plans submittal should incorporate/address comments from the SRF technical
advisor on the 30% plans and include plan view, cross sections, profiles, design review checklists,
and planting plan (species and layout) and any other information as specified by the SRF technical
advisor.The SRF technical advisor and SRF project manager will provide comments on the 60% plans
within 30 days of submittal along with guidance on the information that needs to be included with
the pre-bid plans and specifications submittal as well as guidance for developing the maintenance
plansforthe practice/s being constructed.
6. REsuenniTTn�oF 60%PwNs- Based on the comments on the 60% plans and recommendation of the
SRF technical advisor, the SRF project manager may require that the 60%plans be revised and
resubmitted.The SRF technical advisor and SRF project manager will review the revised 60% plans
and provide comments within 30 days of the resubmittal.
7. PeRnniTAvvucnTioNs- If the project requires any State or Federal permits or clearances (e.g.flood
plains, US Army Corps, US Fish and Wildlife Threatened and Endangered Species,etc.) a Joint
Application or appropriate consultation should be submitted to the appropriate regulatory agency
with the 60% plans.
8. BoNo CouNse�CoNTncr-The applicant will need to coordinate with their bond counsel to ensure that
the necessary steps (setting the schedule for bid-letting and public hearing/loan resolution) to
amend the associated CWSRF loan to include the sponsored project are completed in a timely
manner.
9. ESTIMATE OF$PONSORED FUNDING AVAILABLE- If tI12f2 IS qU25t1011 2bOUt tI12 2f1lOUl1t Of$p01150f2d
Project funds that will be available related to the final amount that will be drawn on the associated
wastewater loan or the schedule of the loan amendment for the sponsored project as it relates to a
principal payment, an estimate of available sponsored project funds should be requested from IFA.
10. PRE-BID PLANS AND SPECIFICATIONS-TI12 pf2-bld (90-100%) plans and specifications submittal should
incorporate/address comments from the SRF technical advisor on the 60% plans and include plan
view, cross sections, profiles, typical drawings, and planting plan (species and layout),seeding/
restoration plan,and maintenance plan. It is highly recommended that the plans and specifications
clearly depict and describe the expected manner in which the project elements are to be
constructed as opposed to referencing standard specifications (i.e. SUDAS, ISWMM, NRCS,etc.).This
may involve including standard specification typical drawings in the plans instead of referencing
standard specifications,specifically describing the construction methods to be used for key practices
or elements (if you want it built in a certain manner spell it out),specifying seeding and planting
dates, how erosion control matting is to be laid out and staked,etc.The SRF technical advisor and
SRF project manager will provide comments on the pre-bid plans and specs and maintenance plan
within 30 days of submittal.The SRF project manager will provide the SRF front-end documents (if
not already provided).
11. Fwn�PwNsnNo SveciFicnTioNs-The final plans and specifications submittal should incorporate/
address comments from the SRF technical advisor on the pre-bid plans specs and include SRF front-
end documents,approved IDALS design review checklists, bid item spreadsheet, any required
permits/clearances received, bid-letting schedule, and signed maintenance plan.Within 30 days the
SRF project manager will provide review comments or approve final plans and specs for bid letting
Page 40 of 52
and issue an eligibility letter along with a spreadsheet identifying SRF sponsored project eligible bid
items.The SRF project manager will also provide the bid document checklist.
12&13. Bio-�errw�- Bidding procedures and materials need to be approved by the applicanYs bond
counsel prior to bid-letting. Bid-letting must comply with State bidding laws. Following the bid-
letting the lowest responsible, responsive bidder is identified.
14. Bio DocunneNT Review- Following the identification of the bidder recommended for award, the bid
documents checklist and required documents are submitted to the SRF project manager for review.
Within 5 business days the SRF project manager will review and respond either requesting any
additional information or issuing a bid concurrence letter and SRF sponsored project eligibility
spreadsheet identifying the eligible bid items and costs, and IFA sends the loan amendment
application.
15. LonN AnneNonneNTAvvucnTioN-The final amount of sponsored project principal is verified with IFA,
the loan amendment application is completed and submitted to IFA, Bond Counsel prepares
proceedings and City Council takes actions to execute the loan amendment, and the loan
amendment is executed.
16 Si 17.NOTICE TO PROCEED Si PRE-CONSTRUCTION MEETING- 011C2 ISSU2d,a copy of the notice to proceed
needs to be sent to the SRF project manager and the SRF technical advisor needs to be included in
scheduling the pre-construction meeting and the SRF project manager needs to be invited to the
pre-construction meeting once scheduled. At the pre-construction meeting the construction
schedule,specific construction methods, and other pertinent construction details will be discussed
and the SRF technical advisor identify important construction items that require inspection.
18. CHnN�e ORoeRs-All change orders need to be submitted to the SRF project manager and SRF
technical advisor for review and approval. It is recommended that change orders be reviewed and
approved by the SRF project manager prior to execution, but we understand that this is not always
possible. In general, change orders to increase or decrease eligible bid item quantities will be
eligible. Any changes to the design or function of the practices as approved in the final plans need to
be reviewed and approved,as these changes may not be SRF eligible or may impact the eligibility of
the entire project.The SRF project manager will provide an approval/eligibility determination within
5 business day or receipt.
19. INTeRinn INsvecrioNs-The SRF technical advisor will coordinate with the consultant and contractor to
setup construction inspections.The SRF project manager should be invited to these meetings but
their attendance is not necessarily required.The SRF technical advisor with the consultant and
contractor will inspect the construction elements,and, if deficiencies are identified,the technical
advisor will provide comments to the SRF project manager,City,consultant,and contractor.The
identified deficiencies need to be addressed by the consultant and contractor as soon as possible.
20. Fwn�INsvecTioN nNo LonN Qoseour As construction of the project reaches substantial completion a
final inspection needs to be scheduled with the SRF project manager and technical advisor. If
deficiencies are identified during the final inspection the technical advisor will provide comments to
the SRF project manager,City,consultant,and contractor, and corrective actions will need to be
completed and re-inspected. Following the SRF project manager will issue letter/email stating that
construction has been satisfactorily completed.
Page 41 of 52
21. LonN C�oseouT- In order to closeout the loan the Works in Operation/ Engineer's Certificate/
Owner's Acceptance form,contractor's final pay request, MBE/WBE form, all approved change
orders need to be submitted to IFA,and the final inspection needs to have been completed and
letter/email of completion issued by the SRF project manager. Once all of these steps have been
completed IFA will make the final loan disbursement.
Page 42 of 52
Bioretention Cell Desi�n Review Check List
October2017
Applicant:__ _ _ Date:_ _ _ __
Submitted By:__ _ _ _ Project Location:_ __ _
1) Drainage Area __ _SF and Ac
2) How much of the DA is Impervious Surface_ ___% and _________SF
3) Water Quality Volume (WQv) CF (show calculations below or
attach a copy) WQv= (P) x(Rv) x(DA) x 43,560 SF/ac x(1 ft/12in) (See lowa SW Mgt
Manual Bioretention Chapter)
4) Surface Area of Biocell SF (show calculations below or attach a copy)
Af=WQv x df/{K x(hf+df) x tf} (See lowa SW Mgt Manual Bioretention
Chapter)
5) Ponding Depth inches
6) Proposed dimensions: ft L x____ft W = SF of surface area.
7) Discuss soils investigation findings (i.e. texture, degree of compaction, percolation
potentials, depth to water table, contamination, etc)
8) Describe any pretreatment techniques provided (what practice(s) were used, how were
things sized, etc)
9) Describe the biocell soil media. (Soil blend specified in the lowa Stormwater
Management Manual is 75-90%washed concrete sand, 0-25%topsoil, 0-10%organic
material):
a. Sand %
b. Topsoil %
c. Organic material %
10) Quantities (please attach a copy of materials calculations): 75% -90% sand, 0-25%
topsoil, 0-10% organic material)
a. Sand tons;
b. Topsoil tons or CY
Page 43 of 52
c. Compost tons or CY
d. 3/8" chip tons
e. Shredded hardwood mulch CF or _CY
11) Depth of Rock Chamber_________inches
12) Quantity and Type of Rock tons of
13) Quantity and Type of choker material ____tons of_________________
14)Size of perforated drain tile________inch
15) Does tile comply with the design guidance is Step 10 of the design procedure in the
Bioretention Chapterof ISWMM ______Yes______No
16)Separation distance from nearest foundation . If less than 10 ft describe water
proofing methods
17) Describe any pretreatment techniques provided (what practice(s) were used, how were
things sized)
18) Describe outlet for the perforated drain tile
19) Describe overflow (i.e. stand pipe, swale, emergency spillway/ berm notch, etc.)
20)Spacing of plants
21)Size of plants
22) Quantity of plants (Please attach a plant list and planting plan)
23) If supplemental seeding was done in the biocell describe type and quantity of seed used
and the rate that was applied (i.e Ibs/ac or per 1,000 SF
24) Please describe the Erosion and Sediment Control measures employed if the drainage
area is not stabilized or the biocell is not planted and stabilized immediately:
25) Please attach a map of the drainage area.
26) Please attach a plan view, profile and cross sectional drawing
Page 44 of 52
FOR REVIEWERS USE ONLV
❑ This design appears to comply with the standards in the lowa Stormwater Management
Manual.
❑ This design does not appear to comply with the standards in the lowa Stormwater
Management Manual.
Comments:
Name Date:
Signature:
Page 45 of 52
Bioswales Desi�n Review Check List
October2017
Applicant:__ _ _ Date:_ _ _ __
Submitted By:__ _ _ _ Project Location:_ __ _
1) Drainage Area __ _SF and ___________Ac
------
2) How much of the DA is Impervious Surface_________%and _SF
3) Discuss soils investigation findings (i.e. texture, degree of compaction, percolation
potentials, depth to water table, etc.)
________WQv___________CF (show calculations below or attach a copy)
WQv= (Rv) x (P)x (DA) x 43,560 SF/ac x (1 ft/12in) (See lowa SW Mgt Manual)
4) Type of cross section (check one) ___Trapezoidal ___ Parabolic
5) Length of Bioswale Ft (show calculations below or attach a copy)
6) Lb;oswaie = T,es x V x (60 sec/min) (See lowa SW Mgt Manual)
7) Bottom Width (if trapezoidal) Ft
8) Side Slopes (if trapezoidal)____:____
9) Top width (if parabolic) _______ Ft
10)Grade of Swale %
11) Residence time minutes
12)Velocity fps
13)Type of berm (rock or earth)
14) Height of berms inches
15)Spacing of berms (from toe of upper berm to ridge of the next lower berm) ft.
16) Describe the soil media. (Soil blend specified in the lowa Stormwater Management
Manual is 75%- 90%washed concrete sand, 0-25% topsoil, 0-10%organic material):
a. Sand %
b. Topsoil %
c. Organic material %
17) Quantities (please attach a copy of materials calculations)
a. Sand tons;
b. Topsoil tons or CY;
Page 46 of 52
c. Organic material tons or CY
18) Depth of Rock Chamber the tile is bedded in inches. Quantity &Type
of Rock _tons of
19)Was the tile trench filled with soil media or choker material (3/8" chip)?
20) Quantity and Type of choker material tons of
---- -----------------
21)Size of perforated drain tile________inch
22) Describe any pretreatment techniques provided (what practice(s) were used, how were
things sized, etc.)
23) Describe how the bioswale will safely convey large storm events?
24) Describe outlet for the bioswale and the perforated drain tile
25)Spacing of plants
26)Size of plants
27) Quantity of plants (Please attach a plant list and planting plan)
28) If seeding was done describe type and quantity of seed used and the rate that was
applied (i.e. Ibs/ac or per 1,000 SF
29) Describe the erosion control installed to protect the bioswale until vegetation is
established
30) If residence time and velocities that manage the water quality volume (WQv) can't be
achieved, describe the treatment train components that will be added to manage the
W Qv
31) Please attach a map of the drainage area.
32) Please attach a plan view, profile and cross sectional drawing
Page 47 of 52
FOR REVIEWERS USE ONLV
❑ This design appears to comply with the standards in the lowa Stormwater Management
Manual.
❑ This design does not appear to comply with the standards in the lowa Stormwater
Management Manual.
Comments:
Name of Reviewer: Date:
Signature:
Page 48 of 52
Permeable Paver Desi�n Review Check List
October2017
Applicant: _ Date:
Submitted By: ____________Project Location: ___________
1) Drainage Area (DA) shedding to Permeable Pavement: SF and Ac
2) Percent of DA shedding to the Permeable Pavement that is Impervious: %
3) WQv CF (show calculations below or attach)
WQv = (Rv) x (P) x (DA) x 43,560 SF/ac x (1 ft/12in) (See lowa SW Mgt Manual)
4) Surface Area of Permeable Pavement: SF
5) Describe the type of pavement (i.e. type of paver, manufacturer, etc.):
6) Pore space storage of rock base: _______ CF (Length __ft x width ___ft x
depth ____ft of rock base x 40%).
7) Discuss soils investigation findings (i.e. texture, degree of compaction, percolation
potentials, depth to water table, contamination etc.):
8) Describe the aggregate used (depth of layer/ quantities/ size /AASHTO or ASTM No.
classification);
a.
b.
c.
9) Provide calculations of aggregate quantities or attach a copy of the calculations: ____
10) If permeable pavement is less than 10 ft from a foundation describe water proofing
methods:
11)What is the maximum slope of the finished surface of the permeable pavement:
%
12)What is the slope of the bottom of the rock base: %
Page 49 of 52
13) If the bottom of the rock base is greater than 0.5%slope describe how slope at the
bottom of the rock base will be modified to maximize storage (i.e. fabric checks, earth
berms, etc. - if fabric checks are used, describe the material and flow through rate)
14)Size of perforated drain tile:
15) Depth of tile from surface of the pavement:
16) How many inches is the tile above the bottom of the rock base:
17) Describe the outlet for the perforated drain tile:
18) Describe overflow (i.e. what provisions are provided should the system plug—where
would water flow, how would it be conveyed):
19) Describe Erosion and Sediment Control measures used to protect permeable pavement
if active construction will be taking place in the drainage area after installation:
20) Please attach a map of the drainage area.
21) Please attach a plan view, profile and cross sectional drawing
FOR REVIEWERS USE ONLV
❑ Design appears to comply with the standards in the lowa Stormwater Management Manual.
❑ Design does not appear to comply with the standards in the lowa Stormwater Management
Manual.
Comments:
Name of Reviewer: Date:
Signature:
Page 50 of 52
Soil Quality Restoration (SQR): Retrofitting Existing Lawns
Method 8, July 2016
Method 8 is used to improve soil quality to support existing vegetation and
reduce runoff on areas already developed and built upon.
Applicant _ Date treated
Submitted by____________ Project location
1. Please attach a map or aerial photo of the soil quality restoration area.
2. How many square feet of lawn will be treated with SQR SF
3. Depth of aeration inches Depth of compost application
inches
4. Source of compost
5. Describe any treatments other than aeration and a %"to '/<" blanket of compost (i.e.
placing a 2 inch compost in areas devoid of vegetation and re-seeding)
6. Total quantity of compost to be applied tons/ Cy
7. Show calculations for compost quantities: ______ SF x____ depth of application
x 0.0031 = CY of compost needed
CY x 1,200 Ibs/CY (on average) divided by 2,000 Ibs = tons of compost
8. Will supplemental seeding be applied? ___yes___no
9. Reason for supplemental seeding (patchy grass, dead spots, etc.)
10. Is the supplemental seeding mix compatible with the existing turf grass? Circle Yes or No
Page 51 of 52
11. If supplemental seeding will be applied, what is the seeding rate and what will be
planted?
FOR REVIEWERS USE ONLV
❑ Design appears to comply with applicable design standards, and local, state, and federal
requirements.
❑ Design does not appear to comply with applicable design standards, and local, state, and
federal requirements.
Comments:
Name of Reviewer:
Date:
Signature:
Page 52 of 52
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August 30, 2018 �O�
City of Dubuque �. ... ��. �. �
Leisw�e Se�vices Uepartment
Attn:Steve Fehsal �> � � � y
2Z00 Bu��ker Hill Road
Dubuque, IA 52001 �'� �' ��''�"
Subject; Proposal Por Eagle Point Park Environmental Restoration Management Project Design,Construction
Management,and Grant Administration Services,RPP 08-2018
Dear Mr.Pchsal,
Emmons&Olivier Resources, Inc. (EOR), RDG Planning& Design,and WHKS &Co.are pleased to propose for
the City of Dubuque Eagle Point Park Gnvironmental Kestoration Management Project Design, Construction
Management, and Grant Administration Services. This unique consulting parCnersliip combines the most
experienced team in ecological restoration, channel/ravine stabilization, and stormwater t3MP design with
locally-based leaders in master planning and site design, and on-the-ground, local support for construction
inspection and survey services.
ltaving partnered on projects throughout lowa,our team brings the following specific strengths and benefits:
• Design and construction cxperience implementing hundreds of stormwater BMPs over the last two decades.
We have been industry leaders in sustainablc stm�mwater features such as rain gardens, bioswales, pc�vious
pavements, tree U�enches, soil amendments, and native landscape restorations. Ow� team of civil engineers
and landscape architects is adept at stonnwater retrofit scenarios, fitting new and improved stormwater
practices into exisCiug landscapes.
• Natural resource planning and design experience including regional parl<planning and ecological restoration
�lans includi�g re-establishing native vegeYation,soil remediation,and habitat enhancement
• Direct grant administratlon experience working with SRF, REAP, and federal funds.We know that each fiscal
resource requires different oversight and reporting requirements, and are prepa��ed to administer all grant
funds effectively and efficiently.
. Ravine channel stabilization expertise,including extreme channel erosion
• P�roject team members include authors and collaborztors on the Iowa Stormwater Manual
We understand that the City of Dubuque is seeking to implement natural resource restoration, soil
stabilization, and stormwater management improvements within Eagle Point Park as laid out in the Eagle
Point Park Environmental Restoratio❑ Management Pla� of 2017. This will involve creating plans for
vegetation restoration,stream and head cut stabilization, and engineered stormwater[3MPs.The project will
then be bid out with the consultant assisting with bidding and managing the construction process throughout,
including construction survey and staking,and grant administration.
Derek Lash will serve as the project manager and point of contact for the City on this p��oject Derek is an IA
registered Civil Engineer with over 20 years of experience in site and stormwater design, construction
administration, and project management, Kevin Bielvi will seive as Principal-fn-Charge and will play an
active role in ravine stabilization, site restoration and park integration. Kevin is an IA registered Landscape
Architect with 22 years of experience in parks,stormwater and restoration. Derek and Kevids contact info is
as follows:
Page � i
Derek Lash,PE Kevin Biehn,PLA
Emmons&Olivier Resources,Inc Emmons&Olivier Resources,Inc.
7030 6�"StreeY N,Oal<dale,MN 55128 7030 6�"Street N,Oakdale,MN 55128
dlash@eorinc.com kbiehn@eorinc.com
Phone: 651-203-6031 Fax:651-770-2552 Phone: 651-203-6022 Fax:651-770-2552
Acknowledgements:
• We acknowledge theAddendum #1 is.rued on August27,201f1.
• GOR has Workers Compensation and F,mployers'Liability lnsurance coveraye through Fmployers Mutual
Casualry Company,Policy#SH72521.All premium puyments are up to date for this policy.
• EOR will provide a certijicate of Professionul and Commercial Liabiliry Insurance upon award of the
proposal and prior to execution afa�ry co��tract or agreement
• We have read and understand the "City of Dubuque ContractTerms and Canditions"(Appendix C)and agree
to include the clauses listed in Appendix C in the final contracG
• The fee statement attached to this proposal is valid for 90 dnys from the date of opening.
Lastly,we leave you with the following points which we believe to be critical to the success of this projecd
• We are wholly committed to this project and City of Dubuque,have thoroughly explored the park,
and reviewed precedent documentation to prepare an informed proposal
• 'Phe precedent management plan was short on hydrology and hydraulic[H&H)analysis as it critically
pertains to ravine stabilization and stormwater management EOR is an industry Ieader in II&II
analysis and we have accounted for adequate time to achieve stability and maximize environmental
return
• WATER+ ECOLOGY+COMMUNI'CY are the core disciplines of this project. They are also the key
attributes of our brand,our unique trademark and our passio❑
We loolc fm�ward to working with you on this important project.Thank you for yow�considcration.
Sincerely,
� � �
� �
Kevin D. Biehn,PLA Derek I.ash,PF.
Principal-imCharge ProjecC Manager
Page I ii
TABLE OF CONTENTS
Cover Letter Pg.i
Table of Contents Pg.iii
I. Profile of Firms Pg. 1
A. EOR-Service Capabilities, Qualifications, and Experience Pg. 1
B. Partnering Firms Profile Pg.4
II.Scope of Services Pg.5
A. Projec[Understanding&Approach Pg.5
B. Work Plan Pg.6
C. References Pg. 11
III. Project Team Qualifications Pg.12
A. Team Member Profiles Pg.12
B. Team Organization Chart Pg. 15
IV. Proposed Project Schedule Pg.16
_.Unc,�.Y". __ - -.
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Page � iii
I. PROFILE OF FIRMS
. _._
o - .� ,�; � `" `` ' ' EOR � Service Capabilities, Qualifications,
� I 8� Experience:
' EOR Firm Description
�
EOR is a collabm�ative group of environmental and design
� � � � professionals passionate about protecting our waters,
�� restoring healthy ecosystems, and enhancing our
� community's unique sense of placc. Founded in 1996, we
are an employee owned, multi-disciplinary water resource-
,� based firm that specializes in:
• water-resources engineerin,g,watershed planning,and
�
modeling
� • • sustainable site design,planning,and landscape architecture
. environmental compliance,biological surveying,and
�
restoration
� � EOR Firm History
� � EOR has Uuilt its reputation throughout two decades as a
conscientious and innovative environmental engineering
� � and consulting tu�m. EOR began in 1996 as a small,
� � independent, water-centric engineering firm that provided
alternative, sustainable solutions for public and private
10 � ' " ` clients that went beyond the traditional stormwater
management and engineering methods. Over the years EOR
ui ;
��
lias grown into a multi-disciplina�y firm in which civil
� �
engineers and landscape architects collaborate on all site
!; design work to create the most scamlcss, functional, and
� . ' ��"� '`-"� % `"��'� '-�`� �- user-focused projects possible. In 2016 EOR [owa was
established bringing additional Iowa-specific experience,
� understanding,and knowledge.
� EOR Clients
Oui� clients include watershed districts, waterslied
� inanagement organizations, municipalities, institutions,
conservation audiorities, industrial facilities, private, and
nmrprofit entities in the Midwestern US and Canada. EOR
has also completed �rojects at the state & federal level
,� ' �i�� +h'-� � R including projects fm� the US DepC of Interior, US Dept of
����M,j � -:
1lF.��`�II��� �, Agriculture, OS Forest Service, US National Parks Se�vice,
�� i�p ,�r,,; ' and Region 5 of the US Enviromnental Protection Agency.
� - ,�t` � ,�4
`" a ^,�„t�a;, EOR Firm Experience in lowa
_�j��, HOR has performed a significant numbcr of stormwater
- ���%-�'•��; management and planning projects throughout Iowa Iowa
� �.
clients include: City of Storm Lake, City of Cedar Rapids, City
i �����
° " of West Des Moines, City of Ankeny, Story County, Boone
����
� . County,and more.
Page � 7
EOR Select Project Experience
Lake Byllesby Regional Park Plan
Client: Dakota County,Minnesota
..-., . .. . _ .. „__,_ _.,,.:�_,,._: . ..,...,.,.� EOR guided this dual pla��ning and park design effort (a first for
' • ' ' • "• •• the County) and addressed individual parccls, plant
- . , _, , , , ,_ communities, recreation programs, environmental impacts and
conFlicting/competing uses, including the hydropower dam
which both sustains and hinders the padc EOR's detailed
� � implementation plan prioritizes short- and long-term
'' ' ' - restoratimi activitics that ta�get invasive species control and
"' • • ' ' ecosystem restoration. The park design identified areas of
� • - . -. human occupation and those of conseivation and wildlife
- , � , , habitat. Iluman occupied zones were designed further using
� . specimen trees, vegetative buffers, and landforms to create
_� � .
unique spaces for recreation, wildlife viewing, camping, and
� � i hiking.
�' �
' ' " Harriet Island Regional Park Improvement Plan
Client: City of St. Paul, Minnesota
� "��' "�- "� � � - � GOR worked with the St Paul Parks and Recreation Deparhnent
to design and construct over $19 million in improvements
including a 'PEA-21 funded regional trail, local park trails,
-J�� , numerous picnic facilitics and amenities, innovative stormwater
/���� BMPs, and a bioengineeered shoreline resmration. This project
� concluded final improvements at Han�iet Island and integrated
�«�'--_ -
,��„'�, . �- =` a��-<� several features that connect the park and public to the
��
�`}''���--` � � Mississippi River. The co��nections were physical and visual
� � �� including trails, plazas, and seadng areas providing unmatched
� �,�-' . Y.. + � �" ' views of the urban river. A bioengineered shoreline, connected
`�� bioswale, and access to a bcach provide environmental and
�`. 1
recreational connections to the river.
— - . .�,�'�..
�� �Y����� Bruce Vento Nature Sanctuary
,� �� Client: City of St. Paul, Minnesota and Community Partners
� ��ti � The historic, sacred Carver's Cave & early Mississippi liiver
��� settlement area (now known as the Rruce Vento Nature
�
�i� Sanctuary)was restored from brownfield conditions to include a
i. .c
� ,�(, � � 870 foot groundwater-fed stream, 3 wetlands, black&tamarack
�r� '�� '� '� � seepage swamps, and 4 acres of bedrock bluff prairie. Tlie
�� 'i� � Y ecological restoration was integrated with park design concepts
_ � Y
and L4 trail miles were also consrivcted for futw�e paving. This
project required complex collaboradon with park planning,
historic preseivation,and tribal resow�ce protection efforts.
Page � 2
t EOR Select Project Experience, Cont.
�� & Abner Bell Community Wetland
� .s < Client: City of Storm Lake, lowa
" � ' _ � Abandoned lime ponds at the City's water Creatment plant
were an eye sore for neighbors and Storm Lake visitors. EOR
� � develo�ed a design to transfonn the ponds into a constnicted
`��ts '�"� wedand that will treat urban runoff from Che adjacent
�� ��. highway as well as the middle school and high school grounds.
,�, _ ,;'^,�, �,�� 'Phe new wetland will remove sediment and nutrients from
sc� �a� �',h'�� sCormwater before it enters Littic Storm Lake.
� � �'��'� � "Che wetland's unique design, with vaiying depths of water
�� ��. ,`b'�� throughout Che system, provides the opportuniYy to showcase
a variery of native plant communities that thrive in multlple
ecological�ones from deep marsh to upland.
6`"Street Corridor Stormwater Improvements
, . . ..._ .,.,., _, ,,..�., ,., _ Client: City of Cedar Rapids, lowa
. ;i\;�: � •' Frequent, severe flooding in recent years has forced the City to
l � re-evaluate its stormwater management approach and it turned
to EOR in guiding them with i�corporating gree� i�frastructure
, into their transportatio�reconstruction projects.
-+. y'�' In working with the City, EOR developed a suite of green ii�fra-
r;,� �� structure practices and screened the entire one mile
f. . reconstructlon corridor to determine optlmal sites.
1 a
Soils were ev�luated to locate suitable infiltration areas and a
� �" - hydrologic model was constructed to determine the potential
� flood reduction and infrastructure downsizing benefits of each
practice proposed. This first-of-its-kind projecY will form the
-- q foundation of future greening efforts in the City.
.... . ` ...��"- i
� Mississippi River Bluff Ravine Stabilization
- - �.�� ' Client: Private
�`=� A��intense storm caused a high volume of stormwater to carve
� —��" - ' a gully through a heavily wooded, high quality plant
_ _ -:._,.-..- .
'� =-=-�� community. The failure was immediately adjacent to tlie
�-" - . � " � clienY's feed plant along the Mississippi River bluff.
� � �- � GOR quickly directed stormwater away from the gully to
�- - � ,. .�. .� protect infi�astructure, repaired the damaged slope, and
� � --a-'�.' -- � _ _ �«_.�TM.�-� ' designed a long-term sustainable solution tliat consisted of a
" series of I3est Management Practices (13MPs) that included: a
. � - `� M1� ��� � � pretreatment basin, vegetated swale, sediment trap and
Y' "
"���:�" � �� ,,..F - ���s� -r� infiltration basin to co��t�rol peak flow and water volume.
�:;. .
,. �t��.� � - �:��� . _ In using an integrated system of BMPs, the 100-yr event has
� �_ , . � - becn completely retai��ed and infiltrated.
�-�' '�
��
^-� � 10`"&Ontario Stormwater Improvements
- - Client: City of Storm Lake, lowa
- 1 _�R s�v.�,.-,= P`� The City of Storm Lal<e obtained over $1 million dollars in grants
_ _ -. � from FEMA a�d IDALS to design a�d construct stormwater
- ' improvements to alleviate intense Flooding in the 10'" & Ontario
�
•�"`�<:+�%�!��-�.., ncighborhood. EOR ufilized a WD approacli and wove multiple
- '�^.`.. � _ ';� ��° lai�ge stormwater infiltradon basins throughout the neighborhood
.:��'�'+�' "-- -'4� to fix the problem as well as improve water quality and add native
,�• ''-��- � plants and habitat.
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Page � 3
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�.�eid �A,�.,� ' ��' � . 900 Jackson Street
��. -s'`- Suite 110
Dubuque, lA 52001
.� Phone�. 563-587-9244/ E-maiL rpeterson@rdgusa.com
,« � '� .�'-,.
� � .'' �'� ' � RDG Planning& Design is a multifaceted network of design and
� ��� planning professionals. Diverse in knowledge and experience,
, .�.. '}"' � we are united in a pursuit of mcaning for our clients and
s� � ourselves. Creation is a result of eve�y interacUon with our
�';� clients and those they se�ve. Ultimately, we help create lasting
,�; .� , * .�. relationships between people and the place they live and love.
w� -
�' e�`�-L�y��� Related Project Experience:
r '! ' " � • Clive Greenbelt Master Plan
: - -'�" • Clive Greenbelt Porter Shelter Playground
- _ • Clive Greenbelt Special Events Center
. ..'�,��� ��,�,, • Dubuque Highway 201mprovements
�. "`�.,-',���'^ • Dubuyue RoundaboutLandscape
:�«` • • DuUuque Grandview Delhi Roundabout
� _" f � � � • Dubuque University Avenue
___ , � � • Dubuque Raci�g AssociaGon Chaplain Schmitt Island
�"�'` ' - " Veterans Memorial Park
.�
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' a�-'�� .t.,. ' t ' � � ,t-',�;T- East Dubuque, IL 61025
� x�`�t� �,�r` . Phone: 815-747-8833/ E-mail: mshimkus@whks.com
�,' _ _ ���� ���,'^p, WHKS is a widely-diversified corporation piroviding co�sulting
[.,y�.t�, . -
�-. �..A�� e��gineering,planning,and land surveying services.Engineering
disciplines include Civil,F.nvironmental,Hydraulic,Structural,
��- x�-` _ '" �;._ Municipal,and Transportation engineering services as well as
,�,•�
y .::. �^���� . - "'w � swvey and constivction phase engi��eering.Since 1948,WHKS
M
`--• - �,� �� - ,'4!"�� has completed over 13,000 projects.
• � '� -, ' w.
��; , �� Project Team Partnering History
_ e�`- • ' �
.-_ ,����.;�-+r�N� WHKS and EOR are currently working togethei�to provide water
' �J�,�" � � quality solutions to the Middle Cedar and North Raccoon River
.
' � # ���'�� � ` = Watersheds in central and nortli cenU�al lowa.
4'.M � •i,,�'� ��s�_ � '` '�
� � ���� 'rt�� +�� WHKS and RDG have a long-standing proFessional relationship
�f�p .�,� �+q� seiving clients in]owa, including projects for the City of Dubuque
'�-`� w � � �i��;�,.�• and for clients in Dubuque Cowity.
! r � %r.
Page � 4
� � ��
II. SCOPE OF SERVICES
A. Project Understanding & Approach
Gagle Point Park is a natural and cultural treasure on the Mississippi River. Within its 108 acres the park
contains multiple architecturally unique picnic and event pavilions, dating back to the Worl<s Progress
Administratlon era, recreational activities such as playgrounds and tennis courts, a captivating fish pond set
within a limestone grotto on the river's edge, and an unparalleled viewing path that looks out over the
Mississippi River to Lock and Dam No. 11 and the tri-state area. The position of the park, high up on a bluff
next to the river,has meant that it has attracted hwnan visitors for thousands of years.
In 2017 the City of Dubuque published the Eagie Point Park Gnvironmental Restm�ation Management Plan.
The plan includes a site and ecological conditions assessment of the park identifying key issues that need to
be addressed to impi�ove the ecological healCh of the park and a proposed ecological restoration and
management plan to guide futw�e restoration activities within the park.The plan states the goals for the park
as follows:
- Removal of invasive,trees,shrubs,and herbaceous species
- Thinning of young,aggressive,native trees from the understory
- Increase the diversity of native trees,shrubs,and herbaceous plants
- Install stormwater best practices to better manage runofF,and
- Stabilize eroding ravine
As such, the City of Dubuque is interested in hiring a multi-disciplinary consulting engineering firm to assist
in drawing up plans for and executing the goals in the plan. This will include vegetation restoration plans to
return some of the park's open spaces,which are now maintained as turY;to native plant communities.It will
also involve plans to improve soil quality in the park to help reduce runoff, and installation of infiltration and
other stormwater best management practices such as rain gardens and permeable pavements to reduce
runoff and improve water qualiry. Finally, it will include plans for the stabilizztion of multiple inYenscly
eroded ravines throughout the park. The City has also requested that the selected consultant handle grant
administration duties for the projectwhich includes funds Prom multiple local,state,and federal agencies,and
handle construction oversight and adminish�ation of the project from beginning to end. The consultanY shall
manage NEPA and Section 106 compliance and sha➢also perform construction inspection and stal<ing.
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Page I 5
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EOR is extremely excited to propose for this project because Eagle Point Park is such a unique and
outstanding place in the world and because the issues that need to be addressed and the methods to address
them are finnly within our firm's arcas of specialry and expertise. We have direct design and construction
experience with ecological ��estoration, native plant re-establishment, habitat enhancement, soil restoration,
stormwater BMPs and ravine stabilizatioa This project is a rare opportunity for us to pracfice ow� core
stre��gths all in one place.And we could not be more delighted to have the opportunity to do wliat we do best
in a stunning and culturally significant place such as Gagle Point Park and Dubuque.
EOR's approach to this project is to bring to bear our vast experience and expertise in the areas of ecological
restoration, stormwater BMP design, ravice stabilization, grant administration, and construction
management and combinc them with leading local professionals from RDG and WHKS to create the most
creative, experienced, and responsive team available. EOR will utilize a combination of stafF from ow� Twin
Cities office and our Boone office in lowa. A number of the staff dedicated to this project are based out of our
headquarters in the Twin Cities, but rest assured we regularly work on projects across Lowa (as well as
Wisconsin and O�tario) a�d are adept at meeting clients' needs and being available locally whenever it is
advantageous to the project or required. We are accustomed to this arrangement, and did not include travel
time in our fees for this project.
B. Work Plan
Task 1. Preliminary Design of Eagle Point Park Restoration Plan Implementation
The projectwill kick-off with a meeting between EOR and RDG staff and City of llubuquc representatives to
review the master plan and SRF milestone checklist and determine which practices will be requesting SRF
dollars. At this point EOR will be interested in heari��g from the City project manager and staff about their
high, medium, and low priority concerns within the park. @OR will come to the table with many ideas and
years of expertise, but we hnd it is always important to listen first in order to understand the most pressing
❑eeds of land managers and stewards to realize effective and favorable solutions to the problems at hand.
li0R will rely on the Hagle Point Yark @nvironmental Restoration Management Plan (ERMP) as a guide to the
issues and potential solutions for the park, but will also bring new and additional solutions and techniques to
consider when creafing the concept plan for park remediation work.
Task 1A. Site Visit
At the beginning of Task 1 F.OR and RDG staff will visit F,agle Point Park for an extended on-site
review of all existing vegetative communities, existing stormwater basins, and ravine eirosion areas
as documented in the ERMP. The project team will note existing topography and vegetatio�� and
review proposed conditions from the plan. The project team will also evaluate all stream channels
and head cut issues as called out in the plan. EOR staff will pay particular attention to areas that
reveal potential for siting future storn�water BMPs to reduce overall runoff and improve water
quality.EOR and RDG staff will also meet with Amy Bouska on site d�ring this visiC per SRF milestone
checklist requirements.
Task 1 B. Concept Design
F.OR will develop a conceptual plan to guide project design. The concept plan will be drive�� by
opportunity, need, prioritizadon, and cost. EOR will target high prioriry issues and will develop a
construction cost estimate that will accompany the design and be updated throughout the process to
ensure that the suite of options proposed match the cmistruction budget available. As we noted on a
recent visit to Eagle Point Park, severe ravine erosion is evidenC in multiple locations throughout the
parlc, and is highlighted as a high priority issue in thc ERMP. We understand tl�at stabilizing the
ravines is vital to the health and safety of the park, but it is actually a second step to reducing overall
runoff within the park. Ow�concept plan will focus on reducing runoff through change in land cover
Page � 6
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[convert turf to native vegetation], soil remediation (reduce compaction across turf areas and
improve soil health), and sidng of stormwater I3MPs (intercepting and infiltrating as much runoff as
possible).
In order to site and design appropriate and effective stormwater BMPs such as rain gardens and
permeable pavements we will perform [I&H modeling of F,agle Point Park (utilizing PCSWMM or
HydroCAll software) to understand how much runoff is produced for different storm events, and
where it is going.Then we can target our efforts in siting stormwater capture and infiltration BMPs in
the areas of most intense runof£We can also understand what size sto�m evcnts are contributing the
most to ravine de-stabilization. 'Phus, we can design a treatment train approach to managing
stormwater before it gets to thc headcuts and degraded ravines. Finally,we will review ravine issues
and identify areas to ta�get with our wiique approach to ravine stabilization,ouUined below.
RAVINE STABILIZATION APPROACH
A Model for Ravine Stabilization throughout Dubuque
Our assembled team has arguably the most ravine stabilization experience in this market We have
completed dozens oPsimilar projects including the Minnesota River f3asin Ravine Stabilization Charrette,
where EOR facilitated a wm�kshop on the topic attended by academic,government and private experts.
�urthermore,EOR is adept&committed to challenging the notion to address these instaUilities solely with
costly pipe and rock infrastructure. We are able to provide superior stability with greater returns(habitat,
water quality,aesthetics)at less construction cost by adhering to the following approach,which we
recommend for Eagle Point Park:
• Assemble a multidisciplinary team,with soil bio-engineering,geotechnical,erosion control,
stormwater management,vegetation establishment&stakeholder coordination expertise.True multi-
disciplinary involvement may mst a little more on the front end,but will return dividends in
constructimi savings
• Address the problem not just the svmntom-too often all resources and attention are directed at the
ravine itself,when the biggest returns are made within the drainage area. We will vet all opportunities
to detain,slow and clean stm�mwater runoff,which will afford the superior stabiliry with greater
returns mention previously
• Construct existing and proposed conditions hydrology and hydraulics model to infm�m design and
stakeholders on:
o Essential rate&volume control
o Select appropriate BMP for location
o EfficienUy sizing/design BMP to ensure both stability and that dollars aren't squandered
via over-engineering
o Inform stakeholders on cost-Uenefit
• Utilize self-healing stabilization measures that get stronger with time,limit tree loss and are more
sustainable
• Minimize Vegetation Disturbance&Cost
o Understand the tolerances of existing vegetation
o Limit cut/fill
o Identify and take access into account Flexible solutions
o Be forthright about tree loss
o Utilize onsite materials
• Involve all stakeholders in the process and maintain clear communications
• Constructability
o Clearly communicate these non-traditional approaches to stakeholders and prospective
contractors
o Refine typical approaches to specific site conditions
o Imiovative,but practical/feasible solutions
Page � 7
Task 1C. Permitting
EOR understands the cultural and historic significance of Eagle Point Park and the approach that is
needed to protect the park's resources and legacy. We will conduct the NEPA and Section 106
reviews in a cm�current, parallel process. EOR will also conduct public outreach a��d a public input
meeting to meet both SRF and NEPA criteria and requirements.
Because it is a government-to-government process, EOR assumes tliat the Natlonal Park Se��vice,
Environmental Protection Agency and�or City staff will initiate Native American and Tribal
consultation as part of the NEPA and Section 106 reviews.
EOR assumes the results,conclusions,and recommendations presented in the 2015 intensive Phase I
archaeological resow�ces inventory prepared by Wapsi Valley Archaeology liave been reviewed and
accepted by thc Iowa State Historic Preservation Office and will be accepted by interested Tribal
Historic Preservation Offices, with no additional archaeological fieldwork except for areas not
previously inventoricd for archaeological resources. We have provided an allowance for additional
archaeological fieldwork associated with specific sites chosen for restoration activiUes or BMPs, but
this is subject to change based upon decisions made dw�ing the preliminary desig��phase.
Other tha❑ areas not inventoried dw�ing the 2015 intensive Phase I archaeological resources
inventory prepared by Wapsi Valley Archaeology, no additional inventory or arcliaeological testing
will be perfm�med. The exception to this for areas outside previously inventoried areas that may be
subject to ground disturbin�activities.
Archaeological constcuction monitoring is not part of the NEPA or Section 106 reviews and wil] not
be addressed in the proposal. Devclopment of a Memorandum of Flgreement among the City of
Dubuque, Iowa State Revolving Fund, National Park Service, Environmental ProYection Agency, Iowa
State Historic Prese�vaYion Office, and/or any interested Native American tribal government is not
part of the NEPA or Section 106 reviews and is not included in the proposed efforts or msting. The
Ciry will obtain archaeological site shapefiles kom the lowa Office of the State Archaeologist to assist
in placing and avoiding potentially archaeological sites during the design phase of the project and the
deveLopment of the NEPA review and Section 106 consultation.
Because the Environmental Restoration Plan did not identify any wetland or aquatic communities,
EOR assumcs a Level 1 Desktop Review will be sufficienY to supply information to for USACE and
IllNR reviews and to include in the NEPA review document. Likewise, EOR assumes that The
restoration effm-ts will create a net-lift for habitats that suppm�t state and federaily protected species,
so no additional inventories or assessments beyond what is presented in the liSA 8nvironmental
Restoration Plan will be required for tlie NEPA review.
Task 1 Meetinqs:
• Kick-off Meeting#1 and site visit in September[in person).
• Meeting#2 in November(in person)—review 50%plans witli city staff
Task 1 Assumptions:
• The projecYwill be awarded in time fm�a kick-off ineeUng in SepCember, 2018.
• 'Phe City of Dubuque will provide topograpliic data in CAD and/or GIS Format at the beginning oF the
p�roject.
• See'fask 1G for assumptions specific Co permitting
Task 1 Deliverables:
• Conceptual Plan
• 30%,50%,and 60°/o Plan Documents
• Consrivction cost estimate
Page � 8
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• Updated project schedule,delivered the first Tuesday of each month
• Project progress��eports,submitted the firsY and third 7'uesday oFeach monUi
Task 2. Final Design of Eagle Point Park Restoration Plan implementation
Once preliminary design is complete and official approvals have been provided by the City of Dubuque, IDNR,
and IDALS,EOR will commence with final design and the creation of plan and specification documents for the
bid process. 'I'hrough this process we will refine design details for stormwater BMPs and ravine stabilization
measures and develop detailed plans for decompaction, soil amendments, and vegetation restoration
acdvities. All stormwater BMPs will designed in accordance with lowa SCormwater Manual or Natural
Resource Conservation Service specifications,as is applicable.
Task 2 Meetinqs:
• Up to 3 meetings with City staff including one public education and input meeting
Task 2 Assumptions:
• IllALS, IDNR, and City staff will provide timely review in the preliminary design phase so that Final
Design can begin by January 1, 2019
Task 2 Deliverables:
• Construction documents including plans and specifications for bidding
• Updated project schedule,delivered the first Tuesday of each month
• Projed progress repm-ts,submitted the first and third Tuesday of each month
Task 3. Perform Construction Management
EOR will participate in bidding the project and will perPorm construction admi�istration from the beginning
of constivction to project close-out. It takes a great attention to detail and experience in the Field to run an
efficient construction process which ensures that plans are followed, goals are met, and budgets are
maintained. Uerek Lash is unparalleled in his ability to foresee construction challenges and address them
ahead of time tlirough thorough documentation to avoid issues and delays once construction begins. In
addition he is conscientious about detail when it comes to construction documentation throughout the
process and he has the ability to foresee and understand contractor expectations and concerns.
Task 3 Meetinqs:
• Pre-bid meeting,April 2019
• Pre-construction meeting, May 2019
• On-site construction meetings at an interval to be determined
Task 3 Assumptions:
• City staff to administer bid posting p�ncess, HOR staff to be present at prc-bid meeting
Task 3 Deliverables:
• Pre-bid meeting minutes,bid tabulation spreadsheet recommendation of award letter
• P�rocessed payment requests,bi-weekly budget status updates
• Punchlist and other standard consU�uction administration documentation
Page � 9
• Updated projed schedule,delivered the first'fuesday of each�month ` - ���
• Project progress repmts,submitted the first and third Tuesday of each month
Task 4. Administer Multiple Grants for the Project
EOR has extensive experience administering multiple state and federal grants including SRF and REFlP grants
within a single project For the duration of the project our grant administrator will work with the City a�d
grant administration contacts to ensure compliance with the grant p�rograms.
Our grant administrator will be involved for the duration of the project, including, but not limited to:
envi�ronmental review, planning& design, land acquisition, contract&bid document preparation, contractor
review&selection,construction administration,and project close-out.As our grant administrator reviews Nie
project p�rogress, he will prepare reports on a regular basis. These reports shall include Engineering &
Construction Payment Applications, Project Status &Progress Summaries,Audit Forms, Project Deliverables
& StaYus, and other reports as required to fulfill obligations. At the end of the project the EOR grant
administrator will complete and file all paperwork necessary to close out each grant.
Task 4 Meetinqs:
• None
Task 4 Assumptions:
• City of Dubuque will provide a point of contact for coordinating grant requirements, however EOR
will work directly with grant agencies also to provide required documentation
Task 4 Deliverables:
• Grant reporting docwnents(to be delivered to grant contact person)
Task 5. Perform Construction Inspection
Fls we know from years of experience installing stormwater BMPs, it is critical to have a trained eye
inspecting the site during the construction process. There are critical actions that need to be taken to ensure
that BMPs are not compacted or contaminated dw�ing the constniction process, rendering them deficient or
useless even before their completion. EOR, RDG, and WHKS will all provide staff to ensw�c that regular
inspections are taking place and that staff is available for emcrgency situations such as before and after large
rain events.EOR and RDG will provide staff with critical experience in BMP design to be on site during critical
BMP construction phases to ensure the best outcomes.
Task 5 Meetinas:
• None
Task 5 Assumptions:
• All stormwater QMP construction will take place dm�ing summer and fall of 2019
Task 5 Deliverables:
. Regular site inspection reports,including photos
Task 6. Perform Construction Survey
WHKS will provide consG�uction survey services as necessary for proposed BMPs and ravine staUilization
areas. WHKS survcy crews will correspond with the construction manager and construction observer when
staking activities are requested and when the services are complete.
Page I 10
Task 6 Meetinps:
• None
Task 6 Assumptions:
. Time for staking is estimated to involve one day for setting control and 4 days for sCaking grades and
project limits
Task 6 Deliverables:
• Nane
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04.61�. I . .., L ,C�
Project Name: 10�^&Ontario Stormwater Improvements,Abner Bell Community Wetland
Project Client: City of Storm Lake.Iowa
Client Contact: Keri Navratil-City Manager
navratil@stormlake.org/ 712-732-8000
Associated Team Members: Derek Lash.Kevin Biehn,Britta Hansen
Project Name: Middle Cedar Watershed Management&Flood Resiliency Plan
Project Client: Middle Cedar Watershed
Client Contact: Adam Rodenbcrg-Project Coordinator Middle Cedar Watershed
arodenberg@co.benton.ia.us/ 319-365-9941 ext.126
Associated Team Members: Derek Lash,Bill Martin
Project Name: Hickory Grove Park
Project Client: Story County,lowa
Client Contact(s�: George Antoniou -lowa Department of Natural Resources
george.antonious@dnr.iowa.gov/515-201-6775
Associated Team Members: Bill Martin,Kyle Qennett
Page � 11
. l __ l � .. ... ._
. '�.l, l ] ��I -_U.U � 1 ] . ".11 , 1 . .. ., ii 'CIOf.
III. PROJECT TEAM QUALIFICATIONS
Key Personnel
�' Principal-in-Charge
� � (kbiehn@eorinc.com/651-203-6022)
�� Kevin Biehn, PLA,CPESC, LEED AP BD+C
�,., �► z . Additional Role: Design oversight and QA/QC (10°/a)
� � Kevin 13iehn has 22 years of experience as a landscape architect&
� stream specialist. Kevin is the group leader of EOR's design practice
�.'"=r��" �- � � and has positimied the firm as one of the top sustainable design
� ' 'i� firms in the industry. Kevin's experience i❑ stm�mwater
management, park design, ravine stabilization and ecological
restoration uniquely qualifies him for this exciting project.
- Kevin has pioneered a niche in the design of natural-resourced
based park systems based on his unique experience in design,
ecology,and water resources. I<evin has managed&/or contributed
to over 30 parks & greenway systems. His signature projects
include Pecl< Parm Park (Geneva, IL), Bruce Vento Nature
Sanctuary (St. Paul, MN), Harriet Island Regional Park (St Paul,
MN)and Mill Park(I,ittle Palls, MN).
Kevin is an innovator and early-adopter of groundbreaking
stormwater management techniques. He was a contributing
author of the nationally-recognized Minnesota Stormwater
Manual and his releva��t design/construction experience here
indudes bioretention facilities [100's), porous pavement
alternatives (SOx),soil health (20x).
Kevin is a certlfied professional in erosion and sediment control
with a unique blend of expertise in vegetation establishment,
flwial geomorphology and stormwater management. Kevin has
managed diverse slope and shoreline stabilizatlon throughout the
Midwest including thc infamous 'Mega Slump' on MN's north
shore.
" " C�roject Manager
(dlash@eorinc.com 651-203-6031)
Derek Lash, PE, CPESC
-,. Additional Role: Civil Engineer(20%)
- Derek Lash is a Civil Engineer with 21 years of experience in the
design, documentation, and management of civil engineering
�� projects including transportation, LID design, stormwater, and
�� wetland restoration. Derel<'s background is in geotechnical
� _ , engineering, erosion control, and wetland ecology. As a project
;� � manager, Derek has served on projects ranging in scale from
� � neighborhood-based efForts to watershed-widc initiatives and he
�,n
�+ has managed the construction and grant administration processes
for projects in Iowa with budgets in excess of $1 million of local
state and federal funds. Derek designed and managed both 10'h &
��'�� Ontario Stormwater Improvements and Abner Bell Community
�' Wetland in Storm Lake,lowa.
Page � 12
� �;� ��� _ ��'
Ryan Pe[erson, PLA
Role: Landscape Architect(10%�
Ryan Peterson is a landscape architect with RDG Planning&Design
- focusing on connecting people to place through ecological
� ' � � processes, sustainable design and the built environment Ryads
� � '�� � experience includes the design of complete streeCs, parl<s, campus
_ projects, green roof design, urban infill and green i�frastructure
design. I-le has worl<ed on multiple projecCs for the City of Dubuque
R
� � including: University Avenue. Grandview Delhi Rouudabout,
� _ ,
and Highway 20 Improvements. He has also seived m� the Iowa
Stormwater Management Manual Technical Committee from
2009-present and has helped define the s[andards for bioretention,
penneable paving, rain gardens and other urban co��servation
practices in]owa.
Britta Hansen, PLA
- Role: Landscape Architect (20%)
•`- ' Britta has 8 years of experience designing public spaces,recreational
c
. �z��,,:, = , � �. areas, institutionat campuses, and stormwater management
� &-�' " features.She specializes in master planning and site design including
s
tlie integration of sustainable site amenities such as tree trenches,
permeable pavers, rain gardens, native plantings, and wildlife
habitat. ln addition, Britta administers the construction process
kom bidding through punchlist,and is experienced at inspecting the
installation of stormwater BMPS on site. She has been a landscape
architect on complex stormwater and ecological restoration projects
�„__ _ �including designing the Abner Bell Community Wetland in Storm
.���i.. Lake, and Greening 6�^ Street in Cedar Rapids, lowa as well as
�
ecological and site design for Lake Byllesby Regional Park.
� � Bill Martin, CEP
Role: Permitting and Cultural Resource Conservation (5%)
13i11 Martin has over 35 years of experience in the cultw�al and
� � � , natw�al resow�ce management, with a focus on cultural, historical,
� and bio-cultural landscapes and nativc upland and wetland
.. communities. Mr. Martin's main practice involves mitigation of
.a both natural and cultural resources adversely affected by
sponsored projects, preservation and conservation planning for
Uoth natw�al and cultural resources, and environmental
. restoration. He led the effm�t to develop the Boone County Master
�' Trails Plan, whid� soughY to balance the preservadon and
�. conservation of irreplaceable cultural and natural resow�ces along
various proposed trail routes with promoting and showcasing
_ those same resom�ces to enhance visitor experience. Mr. MarYin
scrves as project and technical lead Poc Yhe Nationa[Environmental
Policy Act reviews being prepared under the Iowa Watershed
Approach to Urban and Rural Resiliency initiativc being
sponsored by the lowa Economic Development and the U.S.
� Department of Housing and Urban llevelopment.
Page � 13
- . -L� .IIf , ii � .. J
�; � Paula Kalinosky, EIT
iRole: Stormwater Modeling (5°/a)
;:� . Paula Kalinosky has more than 14 years of science & engi��eering-
w � a � related experience including worl< in TMDL studies, stream
�� ��� restoration practices, watershed modeling, and site inspections of
. stormwater BMP installations. Ms. I(alinosky utilizes spatial analysis
�� I (GIS), and statistical regression analysis (R) in her work, and has
� _, spent much of the past five years aY EOR practicing H&H modeling
�.; �. �
with PCSWMM and Hyd�roCAD to better understand watershed
�:..�
dynamics. She is also adept at utilizi�g PII and MIDS to estimate
;��"^l -� stormwater BMP performance and removals. Paula's prior work
focused on the development of spreadsheet application tools in the
�� estimation of potential nutrient recovery through street sweeping.
Kyle Bennett
Role: Stormwater BMP Installation Inspection (10%)
� ' Kyle Bennett has 3 years of experience in w�ban conservation and
environmental planning/managemenk He has been involved in a
_ - wide range of projects from streambank stabilizaYimi and wetland
�, , banking to stormwater management In addition, Kyle has
�'`���� �, � � experience leading public environmental education and outreach
���� ` ��' programs and was responsible for inspecting BMP installadons for
Scott County SWCD to ensw�e compliance with Iowa Stormwater
Manual specifications. He was also involved in managing the
- � proper installation of permeable pavers at Dover Cour[ in
Davenport and L[D BMPs at Riverfront Park in Davenport.
�
Alexander Thornton
Role: Construction Documentation (10%)
Alex has 4 years of experience in civil e�gineering and design, cost-estimating, and consYruction
documentation and managemenC. He is familiar with every step in tlie construction process firom initial site
assessments and Pield documentation, through co��cept design and cost-esYimation, to Nie final project
impleme��tation including construction observation,documentation,and administration.
Kevin M. Podstawa, PE
Role: Construction Observer(5%)
Kevin provides consU�uction obse�vation and monitoring services for a wide range of infrastructurc and
public improvement projects. His work i��cludes coordinating activities during construction and obseivatlon
of work during the project I<evin is ex�erienced with sampling of cm�struction materials and has a strong
unde�standing of const�vction documentation procedures.
Jeremy P. Leemon, P.L.S.
Role: Land Surveyor (5%)
Jeremy ronducts boundary, control, hydraulic, topographic and construction surveys fm� municipal,
environmental, transportation, and land development projects. Jeremy plans the worl< day for the survey
crew, monitors workplace safety, establishes horizontal and vertical control with reFerence ties, operates of
survey and data collection inst�vments and prepares survey field notes to supple�uent data collection.
Page � 14
,�iri ��, � ,�;�t � , �� ,����,� � , >>;o, �,� ,3�.�,,,:�,�
l]�pl -CS�-� � ii'o i�iCGC _.l"Pfl1', i iu ;{�Celii AC �i:15 nti.Gll
Team Organization Chart
City of Dubuque
Project Manager
IDALS, IDNR,SRF, LWCF
Grant Cantacts
• �
� ••
Derek Lash, PE � � � d �
Britta Hansen, PLA d � J � d
w a � � �
Kevin Biehn, PLA � � � �
e � o i o e r Bill Martin, CEP J
community
Paula Kalinosky, EIT �
Kyle Bennett � �
AlexanderThornton �
�� Ryan Peterson, PLA J d d
wL1'S Kevin Podstawa, PE �
r nc
" Jeremy Leemon, PLS �
Page � 15
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4
community
Project Fees: $113,994.00
- .
Project Management& Coordination $ 5,090 $ 100 5 5,190
Meetings $ 4,067 $ 1,650 $ 5,717
Preliminary Design $ 34,152 $ 200 $ 34,352
Permitting $ 8,076 $ 50 $ 8,126
Final Design $ 15,308 $ 100 $ 15,408
Bidding $ 1,117 $ 200 $ 1,317
Construction Management $ 30,874 $ 5,600 $ 36,474
Grant Administration $ 7,260 $ 150 $ 7,410
$ 105,944 $ 8,050 $ 113,994
Additional Service Allowances
. . • . .. . .
Phase 1 Culturai Resources Archaeolo $ 3,500 $ - $ 3,500
Soil Borin s/Geotechnical $ 8,250 $ - $ 8,250
Detailed Site Surve $ 5,500 $ - $ 5,500
Fee Assumptions:
Schedule
o Construction is assumed to be substantially completed within 10 months of award of engineering
o Construction is assumed to be substantially completed within 35 working days of start
Permitting
o Permit fees not included
Survey&Staking
o To efficiently utilize funds construction staking is limited to control for each site and limited basin and ravine grade staki�g—
40 hours has been allocated for construction staking
o Survey to be completed during leaf-off and specific to sites advanced per concept design approval—
an allowance of up to 40 hours has been allocated
Administration of extended vegetation management not included in fee
Professional Staff Hourly Rates:
. � . � � . . � . �
Kevin Biehn, PLA
Principal & Landscape professional4 $164
Architect
Derek Lash, PE PM & Civil Engineer Professional3 $146
Britta Hansen, PLA Landscape Architect Professional 2 $121
Bill Martin, CEP Permitting Professional 3 $146
Paula Kalinosky, EIT Stormwater Modeling Professional 2 $121
Kyle Bennett Construction Inspection Professional 1 $98
AlexanderThornton ConstructionDocumentation Professionall $98
Ryan Peterson, PLA Landscape Architect RDG $130
Kevin Podstawa, PE Construction Inspection WHKS $105
Jeremy Leemon, PLS Canstruction Survey WHKS $120
Survey Crew Member Construction Survey WHKS $92
EOR: water '�, ecologry ! commun;ty Fees � 'I
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
1. Explanation of Additional Services
The project cost estimate includes costs for three additional services related to
archeology, soil borings/geotechnical, and detailed site survey. Describe the three
additional services in greater detail, providing both the explanation of what each service
entails and when such service would be implemented. Include the name and
qualifications of the team member who will be handling these aspects of the project
scope.
1J Phase 1 Cultural Resources/Archaeological assessment needs will be based upon the
location of chosen BMP implementation. If BMPs are to be installed in areas that have been
identified as containing historic and cultural resources we will employ Bear Creek
Archaeoloqy as a sub-consultant to perform site-specific archaeological assessment and
reporting. EOR permitting lead, Bill Martin, has worked frequently with Bear Creek on
environmental assessments throughout lowa, and will coordinate this work.
2J The need for soil borings will also be based on which sites are chosen for BMP installation,
especially for proposed infiltration BMPs. Soil borings will be obtained through a
geotechnical sub-consultant for areas where rain gardens, infiltration basins, and/or
permeable pavements are proposed. The soil borings will help us determine infiltration
capability for the features, and appropriate sizing. As pioneering leader in the research and
design of infiltration practices, EOR is adept at working with local geotechnical contractors
to derive the unique analysis necessary for infiltration capacity and sensitivity. Derek Lash
will oversee the selecting of geotechnical sub-consult and boring work.
3) Detailed site survey will be provided by WHKS (Jeremy P. Leemon and staff) and will be
performed only for specific sites of proposed stormwater BMPs. Site survey for each small
site may take up to half a day and will include survey of topo, trees, utilities, and any other
physical items present in the area. The total amount of surveying needed will be based on
the number of sites chosen for final design of BMPs.
LOR 9/24/3018 Response to City Ques[ions Page 1 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
2. Ecological Monitoring of Vegetation and Wildlife
Please provide a recommended approach, time frame and separate cost estimate for
Ecological Monitoring of Vegetation and Wildlife by the consultant team or others.
Include the name and qualifications of the team member or a subcontractor who will be
handling these aspects of the project scope.
Landscape improvement and habitat restoration projects planned for Eagle Point Park have the
potential to provide significant ecological benefit. A targeted monitoring plan initiated early in
the restoration phase will be used to assess ecological changes over time. Baseline data
collected prior to park improvements will be valuable for assessing ecological shifts resulting
from the improvements and potentially other more regional factors. A thorough and thoughtful
monitoring plan will provide ecological data that is used to adapt restoration activities in the
park if needed. Data collected and presented to the public is a powerful public interest message
that creates opportunities for the City of Dubuque to participate in regional ecological
conversations that generate participation from project partners (nonprofits, agencies, etc.J that
help leverage funding and volunteers.
Our approach to ecological monitoring in Eagle Point Park follows the concepts discussed in the
Ecological Monitoring Program (EMPJ. If a notice-to-proceed and weather permit baseline data
collection will commence yet this fall, but monitoring activities will likely start in earnest spring
of 2019 with a site inventory that allows our team an opportunity to assess the entire ecological
health of the site including close inspection of noted erosion issues and potential remedies.
Additional site monitoring will continue from lune through September for vegetation and
wildlife. In addition to monitoring birds and butterflies as recommended in the EMP, EOR
biologists will also evaluate habitat for mammals, amphibians and reptiles. Intensive
vegetation monitoring on established plots will be conduded once annually, although
vegetation observations will be noted during all site visits. This will be important to identify
invasive species outbreaks or other vegetation changes not reflected in the established plots;
and will provide data on species and density of spring ephemerals for example. Data collected
each field season will be detailed in an annual report that also includes a summary of findings,
recommendations and strategies for adaptive management that protect the City's investment in
improving ecological resources found within Eagle Point Park.
All field worlc will be completed by the following qualified EOR staffers:
Mike Majeski, Biologist
Bachelor of Arts in Environmental Biology Saint Mary's University
Mike Majeski has 17 years of experience as a biologist with a focus on wildlife and aquatic
ecology. His work indudes stream assessment and design, water quality studies, biological
monitoring, and wildlife surveys. Mike leads invasive species detection and management, rare
species surveys, stream habitat enhancements, large scale water quality monitoring & flow
studies, & stressor identification projects for EOR. He performs reptile, avian, and freshwater
mussel surveys nnd is a pre-qualified amphibicrn, reptile, and bird surveyor.
EOR 9/24/2013 Response to City Questions Page 2 of 10
Request for Follow-Up information from EOR for Eagle Point Park ERMP Project
Kristine Maurer, Ecologist
Master of Science (Wildlife Ecology) lowa State University
Kristine Maurer has 6 years of experience as an ecologist and environmental scientist. She
specializes in aquatic & wetland science with a focus on natural resource management and
environmental compliance. She has extensive field experience in resource monitoring and
sampling, as well as in taxonomic identification of terrestrial and aquatic plants, aquatic
invertebrates,fish, amphibians, and mammals of the upper Midwest. Kristine also has a depth
of statistic and data analytic skills and the use of multiple statistic programs and ArcG15 for data
an al ysis.
Work will be overseen by the following senior natural resource staff:
lason Naber, WOC
Role: Biologist
lason Naber has 29 years of experience in natural and water resources mgmt., GIS mapping,
and threatened and endangered wildlife surveys. Jason has extensive experience conducting
wildlife surveys for public and private clients. His participation ranges from high level
coordination of field staff to intensive field surveys. lason is an authority on threatened Midwest
reptiles, such as the Wood turtle (Glyptemys insculptaJ.
Kevin Griggs, Professional Wetland Scientist and Certified Wildlife Bialogist
Bachelor of Science in Fisheries & Wildlife Biology- lowa State University
Kevin has over 20 years of experience as a biologist and environmental scientist. He leads the
management of EOR's lowa operations. He specializes in wetland science, wildlife biology, and
environmental regulation including planning, permitting, reclamation and mitigation. Kevin has
comprehensive knowledge of the Clean Water Act, National Environmental Policy Ad,
Endangered Species Act, Food Security Act (Farm Bil1J, and Safe Water Drinking Act.
Additional Fee-$16,000(Annual)*
*Annual fee is based on completing all steps in the Eagle Point Park Ecalogical Monito�ing Prog�am, induding
optianal April and September visits for bird monitaring. With thoughtful adjustments to scope and the potential
cooperatian of able volunteers it would be possible to reduce the proposed annual fee.
EOR 9/24/2018 Response to Ciry Ques[ions Page 3 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
3. Permitting and Grant Administration, Monitoring and Reporting
The proposed scope of work falls short of the City's expectations for the level of service
the consultant is to provide for project management, grant administration, and
coordination. This is especially evident under Task 1 C. Permitting.
The intent of this project is to contract with a consulting firm or team such that City staff
can focus on their daily responsibilities. Our expectation is that City staff will not be
responsible for any aspects of grant administration, monitoring and reporting; permitting;
NEPA and Section 106 process and documentation; etc. City staff will provide project
direction and preferences, but they won't have day-to-day management of the project.
Please provide a revised scope of work for these project tasks that meets the City's
expectations, and any additional cost associated with that higher level of project
management by the consultant.
Working with the State Revolving Fund, lowa State Historic Preservation Office, and lead federal
agency, EOR will develop a Memorandum of Agreement among the City, SFR, lead federal
agency, and any other group that wishes to participate in the Section 106 process. The MOA will
be the corner piece to the NEPA review and will drive much of the impact analysis and
mitigation strategies presented in the EA. EOR permitting lead BiII Martin has developed over
100 such agreements for a variety of resources. Additional fee - $2,000
STE{'S ia?EP:A Outeouics ut
Proecu _..._
Croeess
IniNate Section 106 Procoss
� � E3Wt�sh urWertaking _� NC U4(lERiAtt�4W
��� ICen:ify apRropnaze$HPO.THPO NO MSTEN7I,V.FO
PWn to invch.re fio puDiit CAUSE EFFECTS
Y
IdenLiy Dtt.e�cons:.�snng perGe9 IL%,rmis
UNDERTAYCING h?IGNT Ar'PECT HISTORIC FRQPERTIES
Identify Historie Propenios
Nstcm�vcAn f—r Oeta'mina SLo�+?of o9ort5 �N18tOReC
--r PRGPER(IES
�y.y�y� Id2r�Afy hlstonc riCopUNei AFFECIED
Evaluate h�ttaic s�+sficartce
�� �
HISTORIC PROPERTIES ARE RFf'eCTEO
ka Ni$TORiC
Assoss Adverso EHects —• vH�E�nes
Ir�tuie ADY£HSELY
dp;avn;;rama�.� � A�py cn;ena ol odverge e9etl RFfECfE9
NEPAtla —
�
HISTORIC PROPERFIES ARE RCYERS'clY AFFECTED
�
Ow�gw.nw �, Rasoivo Advorsu Eftects —. �"^taFu.vpu�.+
QF AGREElRE.':T
cvnu•ieat C��nuo cansuNal�eei
FAILURETOAGREE —� CGUNG�COid6tENT
Figure I-Model NEPA Section 106 proresses to be employed.
EOR 9/24/2018 Response to City Questions Page 4 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
EOR will facilitate consultation with Native American groups that have a historic interest in
activities conducted in areas where they have important sites and areas. EOR will use the U.S.
Department of Housing and Urban Development's Tribal Directory Assessment Tool (TDATJ,
which is a web-accessible database that contains information about federally recognized Indian
tribes and their geographic areas of interest, to identify Native American tribes or nations that
may have interest in the Eagle Point Park area. Once identified, EOR will contact identified
groups on behalf of the City, the SFR, and lead federal agency to solicit comments about project
activities. If there is enough interest and demand, EOR will conduct an on-site visit with
interested tribes or groups to elicit their concerns about project activities on areas of importance
to their cultural tradition and continuance as a people. The infarmation from correspondence
and any site visit will be incorporated into the project EA. Mr. Martin has been involved in
Native American consultation over the past 25 years for a variety of project scopes across the
western U.S. and upper Midwest. Additional fee - $4,000*
*fee does not indude travel, lodging, and other expenses incurred by Native American groups traveling to Eagle
Point Park far a site visit.
For grant management and reporting EOR will work directly with state and federal contacts to
provide timely and regular reports throughout the project, as needed on a grant-by-grant basis.
Derek Lash will act of the grantor's point-of-contact for the City, and will not require additional
input from City staff to complete the grant process. Additional fee - $0
EOR 9/24/2018 Response to City Questions Page 5 oP 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
4. Public Engagement
Please describe in detail how you and your team will engage with the local residents
and the larger community regarding the project and help to coordinate at least one (1)
public meeting. Include the name and qualifications of the team member who will be
handling these aspects of the project scope.
We intend to use non-traditional, creative, grassroots approaches to effectively reach out to a
variety of stakeholders and incorporate their input in the planning process.
We intend to host a public meeting, mostly likely an open house style event, to educate the
public, garner input and raise interest in the project. The informal event will be staffed by EOR
and the City.
During the same visit we will also orchestrate and facilitate a "Pop Up" Event at Eagle Point to
directly engage users and reach a greater percentage of disadvantaged users. Pop up
engagement is a style of engagement in which organizers simply "pop-up" a booth or table in a
busy public location, perhaps in conjunction with another event, and offer simple and fun ways
for people to learn about the project and leave their input.
To ensure that everyone has a chance to have their say on your project we intend to utilize an
online spatial engagement platform, such as socialpinpoint, to reach those that could not attend
events and display any input for all users. Social Pinpoint is an elegant online engagement tool
that allows members of the public to record feedback by simply dropping pins on a map. IYs
become incredibly popular with Community Engagement professionals, thanks to its easy-to-use
draq-and-drop interface. Community members, key stakeholders and anyone else with an
interest in the project can add feedback to a live map. An example of a current Minneapolis
greenway corridor planning project utilizing this tool can be found here.
These engagements will be led by Britta Hansen (EOR) and Ryan Peterson (RDGJ. Both Britta
and Ryan are professional landscape architects with ample and diverse experience prepping and
facilitating public engagement.
Additional fee -$0
EOR 9/24/2018 Response m City Questions Page 6 of LO
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
5. DETAILED Project Schedule
Include a detailed project schedule for the proposed Work Plan that indicates when the
Tasks and the various meetings would occur so that the committee has a clear
understanding of the project scope with the base bid, with the additional services;
ecological monitoring of vegetation and wildlife; permitting, grant administration,
monitoring and reporting; and public engagement.
EOR will ascertain additional tasks and City schedule implications and will prepare and submit a
detailed project schedule within 48 hours after phone interview on Monday afternoon.
I:OR 9/24/3018 Response to City Questions Page 7 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
6. lowa Experience
Please provide the team's experience working on stormwater management and green
infrastructure projects in the state of lowa using the lowa Stormwater Management
Manual. Include the name and qualifications of the team member(s) who will be
handling these aspects of the project scope.
Derek Lash: Derek has been working with the City of Storm Lake, lowa for six years. His work
has ranged from basic drainage feasibility studies to implementation of multi-million dollar
flood mitigation projects, all with a backbone centered on green infrastructure & low impact
development. Derek has provided complete project delivery; including the services of Project
Manager, Project Engineer, and Bidding & Construction Manager.
For the various projects, all have adhered to the lowa Storm Water Management Manual, IDALS
design checklists, SUDAS design & specification manuals, IA DOT design standards &
specifications, IA DNR permit requirements, and NRCS technical standards.
As the Engineer-of-Record, with Derek acting as the Project Manager and Project Engineer, EOR
has been responsible for providing complete civil engineering & landscape architecture services.
Some of these services have included geotechnical soils analysis, topographical surveying,
environmental contamination soils analysis, subsurface utilities investigation, phase 1a
assessment & reconnaissance, hydrology & hydraulic analysis, and construction materials
testing.
For the City of Storm Lake, Derek has been involved with green infrastructure projects requiring
the analysis of over 1600 acres of drainage area, as well as utility investigation of over 10,000
linear feet of drainage district tile lines and municipal storm sewer. These projects have been
located in a mix of landscape settings; including agriculture farm fields, commercial & industrial
properties, public parks, and former water treatment lime lagoons. In addition, multiple projects
have included some impact on municipal utilities; such as streets, sanitary sewer, water main,
high pressure gas pipes, and fiber optic cables. Derek is currently managing over $700,000 in
engineering & design services, which amounts to approximately $4 million in construction value
to be implemented by 2020. These projeds have been partially financed by SRF, IDALS, HUD,
FEMA CDBG, and other sources.
In addition, Derek is currently working in the Middle Cedar Watershed, assisting the Middle
Cedar Watershed Management Authority with implementation of flood mitigation & water
quality practices located primarily on agriculture farm fields. These storm water management
practices are being designed in accordance to the standards in the lowa Storm Water
Management Manual, as well as NRCS technical standards. Derek is also assisting Linn County
Conservation with feasibility level design of practices in their portion of the Middle Cedar WMA.
Furthermore, Derek will be part of a team soon planning & implementing practices in the Narth
Raccoon Watershed.
EOR 9/24/2018 Responsc to City Questions Page 8 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
Britta Hansen: Britta has performed storm water management feasibility and design for the City
of Storm Lake, lowa, and the City of Cedar Rapids, lowa. In Storm Lake Britta collaborated on
the design for the Abner Bell Created Wetland, contributing concept design, conceptualization
graphics, grading plans, and landscape restoration plans that included unique constructed
habitat features for birds and turtles. She also designed a demonstration rain garden for Circle
Park on the south side of Buena Vista University. The rain garden has a one acre drainage area
and is intended to beautify the park as well as educate visitors about storm water management.
The rain garden design features a curb cut and decorative trench grates, concrete runnel, pre-
treatment device, and ornamental boulders and stepping stones, as well as a diverse plant
palette of ornamental natives. Other storm water management projects in Storm Lake have
been larger in scale including a 20,000 square foot bioretention facility wrapping around a
community baseball diamond at West Ninth Park, and a "storm water park" with meandering
paths through a restored prairie and lookouts with seating north of the Field of Oreams
community recreation complex.
Projects currently in design in Storm Lake include LID storm water management features across
the street from the Tyson Foods processing plant, and at Radio Park near a major storm water
outlet to Storm Lake, as well a storm water and landscape restoration project at the wastewater
treatment plant featuring 12 acres of storm water management, ecological restoration, and
wildlife habitat.
In Cedar Rapids Britta developed concept plans and graphics forintegrating LID storm water
management features into the ROW of a fully developed urban district. Concepts included linear
rain gardens and tree trenches to fit into long, narrow spaces, with more elaborate "gateway'
designs at key intersections. Britta prepared concept plans and landscape renderings for a
variety of scenarios.
All of Britta's designs in lowa have adhered to the lowa Storm Water Management Manual and
she has worked closely with IDALS staff to ensure that practices are designed and executed to
lowa standards.
Kyle Bennett: In his time working with the Scott County Soil and Water Conservation District
Kyle was a part of the team that approved residential BMP plans. He helped calculate the
needed square footage for the drainage area and calculated the soil composition (%
topsoil/sand etc.)for BMP composition. Once approved he conducted on-site inspections of the
construction to ensure installation was meeting the lowa Storm Water Management Manual
specifications. In his time working for the City of Davenport, he participated in the installation
and maintenance of permeable paving on Dover Court and biocell construction on the Riverfront
Park, both located in Davenport.
Ryan Peterson: Ryan has designed many stormwater management projects throughout lowa
and has served on the lowa Stormwater Management Manual Technical Committee from 2009-
present and has helped define the standards far bioretention, permeable paving, rain gardens
and other urban conservation practices in lowa.
EOR 9/24/2018 Response to Ciry Questions Page 9 of 10
Request for Follow-Up Information from EOR for Eagle Point Park ERMP Project
7. Grant Management and Permitting Experience
Please provide the team's grant management and permitting experience working on
projects funded with REAP, LWCF, SRF, and SRF Sponsored projects. Include the
name and qualifications of the team member(s) who will be handling these aspects of
the project scope.
Derek Lash has extensive experience with grant management and reporting in lowa. His Storm
Lake work over the last six years has amounted to over $5 million in grants and City matching
funds. He has administered SRF funds with the City of Storm Lake as well as IDALS grants, REAP
grants, and federal (FEMA, HUD, CBDG) grants.
Derek regularly works with the City and funding source to ensure the proper steps are
completed in the process. This work has included communication with technical staff, drafting of
press releases, preparation of BMP cost estimate worksheets, ordering pre-design
environmental analysis, oversight of land acquisition, review of design checklists, and final
design reporting.
List of current projects and funding sources:
Expansion Boulevard
• $250,000 engineering.
• $1.4 million construction; of which SRF provided 50%
Abner Bell Constructed Wetland
• $50,000 engineering.
• $225,000 construction; of which IDALS provided $100,000.
10`" & Ontario Storm Water Management
• $340,000 engineering.
• $1J million construction; of which FEMA/HUD/ CDBG provided 3/4
4`h &Oates Street Storm Water Management
• $135,000 engineering.
• $750,000 construction; of which FEMA/ HUD/CDBG provided 3/4 (for engineering and
construction).
Wastewater Treatment Plant Treatment Wetlands
• $195,000 engineering.
• $L1 million construction; of which FEMA/ HUD/CDBG provided 3/4 (for engineering and
construction).
West 10"' Park (REAP grant completed & awarded, engineering & construction estimate submitted for
FEMA hazard /disaster mitigation grants)
• $50,000 engineering.
• $75,000 land acquisitlon; REAP grant.
• $250,000 construction; FEMA up to 85%.
EOR 9/24/2018 Response to City Qucstions Page 10 of 10