Purchase of Services Grant Recommendations for Fiscal Year 2019 Copyrighted
October 1, 2018
City of Dubuque Consent Items # 11.
ITEM TITLE: Purchase of Services Grant Recommendations for Fiscal
Year 2019
SUMMARY: City Manager recommending approval of the Fiscal Year
2019 Purchase of Services grant funding applications as
submitted bythe Community DevelopmentAdvisory
Commission.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
NNM Memo City Manager Memo
Staff Memo Staff Memo
Community DevelopmentAdvisory Commission Minutes Supporting Documentation
Dubuque
THE CITY OF �
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Masterpiece on the Mississippi � �
2009•2012•2013•2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2019 Purchase of Services Grant Recommendations
DATE: September 26, 2018
The Community Development Advisory Commission recommends the City Council
approve the recommended funding for the Fiscal Year 2019 Purchase of Services Grant
applications as follows:
Score Grant Request Recommendation
Qiverse 8usinesses and Johs with Economic Prosperity Z5,000 12,777
Area Res�dential Gare 79 25,000 11,777
Livable Neighborhoads and Housing 25,000 25,000
Operation New View 83 25,000 25,DD0
PartnershipforaBetterDubuque: Buildingour
Community that is Viable, Livable, and Equitabke 32,SE1E1 1fi,fiQ7
Lutheran Services in lowa 74 7,500 3,833
The Fountain of Youth Program 69 25,000 12,774
Vibrant Community: Health& Safe 170,000 99,106
GrescentGommunity Health Genter 85 25,000 25,OOD
Dubuque YMGA/YWCA 74 Z5,000 12,777
EastCentral �evelopmentCorporatian 79 Z5,000 1Z,777
Opening Doors 74 25,0�0 12,771
RfvervYew Genter 78 25,000 12,777
St. Mark Youth Enrichment )6 25,000 12,777
The Dream Genter 77 2a,000 10,221
GrandTota) 252,500 f53,490
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1 j t.11��'GL+'t tf t� ,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Budget Director
Erica Haugen, Community Development Specialist
2
THE CITY OF Dubuque
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Masterpiece on the Mississippi Zoa,.Zo,Z.Za,3.Zo„
TO: Michael C. Van Milligen, City Manager
FROM: Jenny Larson, Budget Director
DATE: September 26, 2018
RE: Fiscal Year 2019 Purchase of Services Grant Recommendations
Introduction
The attached memorandum transmits the Fiscal Year 2019 Purchase of Services Grant
funding recommendations as proposed by the Community Development Advisory
Commission. The Commission recommends awards in the amount of$153,490 to
eleven organizations meeting human service needs in the City of Dubuque.
Background
The Fiscal Year 2019 budget provides $80,784 in general funds for the Purchase of
Services Grant competition. The Fiscal Year 2018 budget provided $72,706. The 2018
grant competition was delayed due to developing and incorporating a strategic
alignment with the goals and priorities of the council and focus on equity in service
delivery. The funding was carried over into the 2019 competition, making a total of
$153,490 in general funds available for competition.
To prepare applicants for the grant competition, the City offered two workshops
designed to support applicants to submit successful applications addressing equity,
outcomes, and quality data collection and reporting. All applicants attended a
workshop. During the workshop, applicants were advised successful applications would
provide equitable services and programs that further the City Council Goals and
Priorities and provided technical assistance in the application submission process.
Applicants were instructed to identify the primary city goal their application addresses
and demonstrate how their unique approach to service delivery creates equitable
access to services and resources that increase quality of life.
The City received eleven (11) applications from local not-for-profit organizations with
requests totaling $250,750. Applicants estimated over $196,046 in in-kind contributions
and $1,673,020 in cash match would be leveraged to deliver programs and activities
proposed by the applicants.
One (1) applicant requested funding to advance Robust Local Economy: Diverse
Businesses and Jobs with Economic Prosperity
• Area Residential Care, Employment Connections Program
One (1) applicant requested funding to advance Livable Neighborhoods and Housing:
Great Place to Live
• Operation New View: Community Action Agency, Tenant Based Rental
Assistance
Two (2) applicants requested funding to advance Partnership for a Better Dubuque:
Building our Community that is Viable, Livable, and Equitable
• Lutheran Services in lowa, Behavioral Health Community Wraparound in
Dubuque Schools
• The Fountain of Youth Program, Program Staffing
Seven (7) applicant requested funding to advance Vibrant Community: Healthy and
Safe
• Crescent Community Health Center, Pacific Islander Health Project
• Dubuque YMCA/YWCA, Victim Services Shelter
• East Central Development Corporation, Centralized Homeless Services,
Coordinated Entry
• Opening Doors, Permanent Supportive Housing
• Riverview Center, Sexual Assault Therapy Services
• St. Mark Youth Enrichment, Before and After School Programs
• The Dubuque Dream Center, Dream Center School Connector
Commission Action
Applications were received by the City's Budget Department. Applications were scored
and ranked by Community Development Advisory Commissioners Sara Burley, Gerald
Hammel, and the City's Budget Director, Jennifer Larson. Technical support for
reviewing and scoring the applications was provided by Erica Haugen, Community
Development Specialist. Scored and ranked applications were presented to the
Community Development Advisory Commission for the July 2018 meeting.
The Community Development Advisory Commission met on Wednesday, July 18, 2018.
The minutes for the Commission meeting are included as an attachment to this memo.
Applicants were invited to attend the meeting and address the Commission prior to the
funding recommendation. Kaitlin Kellogg, St. Mark Youth Enrichment, address the
Commission and gave a description of the need and benefits the After-School Program
provides. Commissioner Julie Woodyard is the Director of Crescent Community Health
Center and abstained from attending or participating in the meeting, acknowledging the
conflict of interest.
The Commission recommended fully funding two top-scoring applications and funding
the remaining applications at an equal percentage of their respective request. The
2
motion to forward the proposed funding recommendation to City Council unanimously
passed.
The proposed funding recommendation is presented in Figure 1 of this memorandum.
Score Grant Request Recommendation
Diverse Businesses and Jobs with Economic Prosperity 25,000 12,777
Area Residential Care 79 25,000 12,777
Livable Neighborhoods and Housing 25,000 25,000
Operation New View 83 25,000 25,000
PartnershipforaBetterDubuque: Buildingour
Communitythat is Viable, Livable, and Equitable 32,500 16,607
Lutheran Services in lowa 74 7,500 3,833
The Fountain of Youth Program 69 25,000 12,774
Vibrant Community: Health&Safe 170,000 99,106
Crescent Community Health Center 85 25,000 25,000
Dubuque YMCA/YWCA 74 25,000 12,777
EastCentral DevelopmentCorporation 79 25,000 12,777
Opening Doors 74 25,000 12,777
Riverview Center 78 25,000 12,777
St. Mark Youth Enrichment 76 25,000 12,777
The Dream Center 77 20,000 10,221
Grand Total 252,500 153,490
Figure 1 Funding Recommendation
Recommended Action
The Community Development Advisory Commission recommends the Council approve
the recommended funding for the FY 2019 Purchase of Services Grant applications and
to direct staff to proceed preparing award contracts for applicants.
Prepared by: Erica Haugen, Community Development Specialist
3
CO U I`fY V LO NT VIS� Y CO ISS90
UIVAPPRO!/ED IVIEET'iNG nIIINUI'ES '
DATE: Wednesday, July 18, 2018
TIME: 5:30 p.m.
PLe4CE: City Council Meeting Room, Second Floor of the Historic Federal
Building
Commissioner James, chair, called the meeting to order at 5:30 p.m., following
staff assurance of compliance with lowa Open Meeting Law.
Commissioners Present: Dean Boles Shane Hoeper
Sara Burley Lindsay James
Gerald Hammel Tom Wainwright
Commissioners A►bsenfi: Michelle Hinke Julie Woodyard
Staff Present: Erica Haugen Alexis Steger
Jenny Larson Lisa Barton
Public Present: Kaitlin Kellogg
Cerfification of �linutes
Commissioner Boles moved to approve the June 20, 2018 Cammission meeting
minutes as submitted. Commissioner Hammel seconded. Roll call. All present in
favor. Motion passed.
Correspondence / Public Input '
None '
Old Business
None
New Business
Election of Officers
At the first meeting of each fiscal year, the Commission needs to elect a Chair and
Vice Chair of the Community Development Advisory Commission. Commissioner
James reported that she would not be able to complete a second term as Chair
and is looking for nominations. Commissioner Hammel motioned to accept the
position as Chair. Commissioner Boles seconded. Roll call. All present in favor.
Motion passed.
Commissioner Burley stated she would be interested in serving one (1) more term
as Vice Chair. Commissioner Hammel motioned to approve Commissioner Burley '
for a second term as Vice Chair. Commissioner Boles seconded. Roll call. All
present in favor. Motion passed.
Purchase of Services Grant Recommendations
Erica Haugen, Community Development Specialist, explained to the commission
that the City received eleven (11) purchase of services grant applications. Haugen ;
reported all applications were eligible this year. The total grant funds requested '.
was $250,750. The applications were scored by two commissioners and one city
staff. '
Kaitlin Kellogg, from St. Mark Youth Enrichment, was present and explained their
need for support of an after-school program for 230 students from Audubon,
� Fulton, Lincoln and Marshall. The programs main goals are for students to grow
academically, gain conscious discipline, and build healthy relationships.
Haugen gave a few scenarios on how the money could be distributed. After
lengthy discussion, Commissioners voted to fund Crescent Community Health
Center and Operation New View, the top two applications, at 100% and split the
remaining funds between the other nine (9) applicants at an equal percentage of
the request which was calculated at approximately 53%.
Commissioner Hoeper motioned to fully fund the top two (2) applicants and splifi ;
the remaining funds between the other nine (9) applicants at approximately 53%.
Commissioner Burley seconded. Roll call. AII present in favor. Motion passed.
Kaitlin Kellogg from St. Mark Youth Enrichment thanked the members of the
Community Development Advisory Commission and left the meeting.
Public Hearing �Y 17 CAPER ,
Commissioner James entertained a motion to open the public hearing. '
Commissioner Hammel motioned to open public hearing. Commissioner Burley
seconded. Roll call. All present in favor. Motion passed '
Commissioner James asked if anyone had any comments. After no response,
Commissioner Hammel motioned to close the public hearing. Commissioner '
Burley seconded. Roll call. All present in favor. Motion passed.
Erica Haugen touched briefly on the contents of the FY 17 (Program Year 2016)
Consolidated Annual PerFormance Evaluation and Report (CAPER) and explained
the importance of evaluating equity.
After thorough discussion, Commissioner Boles motioned to receive, file, and
forward to City Council with public comments for approval and submit to HUD.
Commissioner Hoeper seconded. Roll call. All present in favor. Motion passed.
Lead Grant Application Letter of Support ��''
Kim Glaser, Lead and Healthy Homes Program Manager, reported that the Lead
Grant application requires a 10% matching contribution. Glaser is requesting a
CDBG match in the amount of $246,500 to complete 17 units at $14,500 each to
be completed within 42 months.
After lengthy discussion, Commissioner Boles motioned to approve letter of
support of match funds in the amount of $246,500 for 42-month period.
Commissioner Burley seconded. Roll Call. All present in favor. Motion passed.
Reports :
Fiousing Commission Fteport
Alexis Steger, Acting Housing and Community Development Director, reported the
Housing Commission agreed to start the goal setting with a needs assessment.
The Housing and Community Development Department will utilize the assessment
to make a collective impact on the Community. A Work Session outside the
regular meeting to complete the goal setting will be scheduled for the board.
Resilient Community Advisory Comrr�ission
Commissioner Boles reported the Resilient Community Advisory Commission will
. be looking at priorities for the City Council as well recommending focusing on the
following: 1) Climate Change litigation strategies; 2) Combatting poverty; 3)
Healthy Community; 4) Improved Transparency and performance measurements;
and 5) Commission Development.
Eviction Lab Report ;
Commissioner Boles provided excerpts from a presentation generated by the
Eviction Lab at Princeton University for the Commissioner's review.
Information Sharinc� �
National Night Out
Erica Haugen presented a handout to Commissioners, from Jerelyn O'Connor,
Neighborhoad Development Specialist, inviting Commissioners to the National
Night Out event held at Comiskey Park on Tuesday, August 7, from 6:00-8:00 pm.
Rental Rehab Program for CD�G
Alexis Steger reviewed minor changes to the New Rental Rehabilitation Program
with the commission.
Boards and Commissions Picnic
Erica Haugen reminded Commissioners to RSVP to Trish in the City Clerk's office
if they plan on attending the Boards and Commissions Picnic on Monday, July 30,
at Eagle Point Park's River Pavilion from 6:00-8:00 p.m.
Adiournment
There being no further business to come before the Commission, Commissioner
James entertained a motion to adjourn. Commissioner Hammel motioned to
adjourn. Motion passed by voice vote. Meeting was adjourned at 7:08 p.m.
Minutes transcribed by:
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Lisa Barton '
CDBG Specialist '
Respectfully submitted by:
/
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Erica Haugen
Community Development Director