11 5 18 City Council AgendaROLL CALL ORDER FOR MEETING OF
November 5, 2018
Buol, Del Toro, Rios, Larson, Shaw, Jones, Resnick
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
340 W. 6th Street
November 5, 2018
Council meetings are video streamed live and archived at www.cityofdubuque.org/media and
on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117.2
WORK SESSION
1.5:30 PM Travel Dubuque Quarterly Work Session Added
Late
Staff from Travel Dubuque / Dubuque Convention and Visitors Bureau will conduct a work
session with the City Council.
REGULAR SESSION
6:00 PM
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1.International City/County Manager's Association (ICMA) Fellowship Exchange Program
Assistant City Manager Cori Burbach will introduce the October 2018 ICMA Fellowship
Exchange Program Members Ms. Huey Yee Yoong from Malaysia, and Ms. Le Thanh Nga from
Vietnam.
2.Environmental Planning Award for Upper Bee Branch Creek Restoration Project
Planning Services Manager Laura Carstens will present the 2018 Environmental Planning Award
from the American Planning Association for the Upper Bee Branch Creek Restoration Project.
PROCLAMATION(S)
1.Veterans Day (November 11, 2018)
2.Bells of Peace Day (November 11, 2018)
A World War I Centennial Armistice Remembrance
3.Philanthropy Day (November 15, 2018)
4.Pancreatic Cancer Day (November 15, 2018)
5.Hospice Month (November 2018)
6.Jeff Lenhart Proclamation
Pg. 1
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent items
will be normally voted upon in a single motion without any separate discussion on a particular item. If
you would like to discuss one of the Consent Items, please go to the microphone and be recognized
by the Mayor and state the item you would like removed from the Consent Agenda for separate
discussion and consideration.
1.Minutes and Reports Submitted
City Council Proceedings of 10/15; Catfish Creek Watershed Management Authority of 10/22; Community
Development Advisory Commission of 8/28; Historic Preservation Commission of 10/18;
Housing Commission Minutes of 8/28; Investment Oversight Advisory Commission of 10/24; Library Board
of Trustees of 9/26; Library Board of Trustees Council Update #176 of 10/25; Long Range Planning
Advisory Commission of 10/17; Zoning Board of Adjustment of 10/25; Proof of Publication for City Council
Proceedings of 10/1; Proof of Publication for List of Claims and Summary of Revenues for Month Ending
9/20.
Suggested Disposition: Receive and File
2.Notice of Claims and Suits
Claudette Coleman for vehicle damage, Eagle Window & Door for property damage, Lori Lewis for vehicle
damage, and Sandra Wolbers for personal injury.
Suggested Disposition: Receive and File; Refer to City Attorney
3.Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa,
the agent for the Iowa Communities Assurance Pool: Claudette Coleman for vehicle damage, Eagle
Window & Door for property damage, Lindsay Lannen for property damage, Lori Lewis for vehicle
damage, Sandra Wolbers for personal injury.
Suggested Disposition: Receive and File; Concur
4.Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
Suggested Disposition: Receive and File; Approve
5.Government Finance Officers Association Distinguished Public Presentation Award
Correspondence from the Government Finance Officers Association recognizing the City of Dubuque and
Budget Director Jennifer Larson with the Distinguished Budget Presentation Award for Fiscal Year 2019.
Suggested Disposition: Receive and File
6.Quarterly Investment Report - September 30, 2018
City Manager submitting the quarterly investment report as of September 30, 2018.
Suggested Disposition: Receive and File
7.Updated Dubuque Dollars & Cents Brochure
City Manager providing a copy of the City of Dubuque Dollars & Cents public information brochure.
Suggested Disposition: Receive and File
8.Updated City of Dubuque Debt Reduction Plan
City Manager providing the Debt Reduction Plan public information brochure.
Suggested Disposition: Receive and File
9.Iowa Energy Office - Biomass Innovation
City Manager transmitting an excerpt from the Iowa Energy Office's Energy Plan recognizing the City of
Pg. 2Pg. 3
Dubuque's Biomass Innovation at the Water & Resource Recover Center.
Suggested Disposition: Receive and File
10. Dubuque Dream Center 2017-2018 Annual Report
City Manager providing a copy of the 2017-2018 Annual Report for the Dream Center.
Suggested Disposition: Receive and File
11. Contracted Services Agreement Amendment with Travel Dubuque / Convention and
Visitors Bureau for Sister City Activities
City Manager recommending approval of an amendment to the Contracted Services Agreement with Travel
Dubuque / Convention and Visitors Bureau adding Sister City activities to Travel Dubuque.
RESOLUTION Approving an Amended Agreement between the City of Dubuque, Iowa and Dubuque Area
Convention and Visitors Bureau
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Parking Lot Request – 461 W. 8th Street – Woodward Communications, Inc.
City Manager recommending approval for construction of a parking lot at 461 W. 8th Street as requested
by Woodward Communications and subject to City Council approval.
Suggested Disposition: Receive and File; Approve
13. Authorizing Resolutions for New Director of Transportation Services
City Manager recommending approval of Authorizing Resolutions to be submitted to the Iowa Department
of Transportation and the Federal Transit Administration to allow the new Director of Transportation
Services to apply for funds and complete required reporting related to Federal and State grants and
allocations.
RESOLUTION Authorizing the Director of Transportation Services to file applications with the Federal
Transit Administration, an Operating Administration of the United States Department of Transportation, for
Federal Transportation Assistance Authorized by 49 U.S.C. Chapter 53 Title 23 United States Code and
other Federal statutes administered by the Federal Transit Administration
RESOLUTION Authorizing the Director of Transportation Services file applications with the Iowa
Department of Transportation - Office of Public Transit
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. John F. Kennedy Concrete Panel Replacement Project Acceptance
City Manager recommending acceptance of the public improvement construction contract for the John F.
Kennedy Concrete Panel Replacement Project as completed by Drew Cook & Sons Excavating Co., Inc.
RESOLUTION Accepting the John F. Kennedy Road Concrete Panel Replacement Project and
authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Prairie Farms Dairy, Inc. - Financial Assistance Application
City Manager recommending approval of a State of Iowa Business Financial Assistance Application for
Prairie Farms Dairy, Inc.
RESOLUTION Authorizing the filing of an application for State Business Financial Assistance on behalf of
Prairie Farms Dairy, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Approval of Easement Agreement for Water Main and Fiber Optics for the Tamarack
Water Main Extension Project
Pg. 3
City Manager recommending approval of an Easement Agreement for Water Main and Fiber Optics Utility
across William C. and Kay J. Tracy and William D. Tracy, Trustee of the William D. Tracy Revocable
Trust property as part of the Tamarack Park Water Main Extension Project 2018.
RESOLUTION Approving the Acquisition of Easements upon real estate owned by William C. and Kay J.
Tracy and William D. Tracy, Trustee of the William D. Tracy Revocable Trust dated December 15, 2016,
in Dubuque County, Iowa
17.Sustainable Dubuque Community Grant Award Recommendations
City Manager recommending approval of the Resilient Community Advisory Commission recommendations
for four projects to be funded from the Sustainable Dubuque Community Grant Program.
Suggested Disposition: Receive and File; Approve
18.Community Development Advisory Commission Representative
Correspondence from the Housing Commission requesting approval for Commissioner Janice
Craddieth be appointed as the Commission's representative on the Housing Commission.
Suggested Disposition: Receive and File; Approve
19.Housing Trust Fund Committee Representation
Correspondence from the Housing Commission requesting approval for Commissioner Amy Eudaley to
be appointed as the Commission's representative on the Housing Trust Fund Committee.
Suggested Disposition: Receive and File; Approve
20.Pre-Annexation Agreement - 2600 Rockdale Road
City Manager recommending approval of a Pre-Annexation Agreement with American Trust and Savings
Bank, property owner, for property located at 2600 Rockdale Road in Dubuque County, in conjunction
with their request to connect to City water.
RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and American
Trust and Savings Bank
Suggested Disposition: Receive and File; Adopt Resolution(s)
21.ECIA Memorandum of Agreement
City Manager recommending approval of a Memorandum of Agreement and resolution to establish the
ECIA Brownfields Coalition to help assist with Brownfields clean-up through-out the region.
RESOLUTION to approve the City of Dubuque signing the Brownfields Coalition Memorandum of
Agreement
Suggested Disposition: Receive and File; Adopt Resolution(s)
22.Q Casino Request for Expenditure From Depreciation and Improvement Fund
Dubuque Racing Association President and CEO Jesús Avilés requests City Council approval to expend
money from the Depreciation and Improvement Fund to repair the grease trap system at the Q Casino.
Suggested Disposition: Receive and File; Approve
23.Withdrawal of Rezoning Request for 3172 W. 32nd Street
City Manager notifying the City Council that A&A Horsfall Properties LLC is withdrawing its rezoning
request for 3172 W. 32nd Street.
Suggested Disposition: Receive and File
24.Downtown Commercial Building Exterior Evaluation and Assessment Project
City Manager recommending approval of the selection of Martin Gardner Architecture as the consultant to
undertake the Downtown Commercial Building Evaluation and Assessment project and that Building
Pg. 4
Services Manager Dave Johnson be authorized to negotiate a contract with Martin Gardner Architecture.
Suggested Disposition: Receive and File; Approve
25.Iowa Great Places Funding Application
City Manager recommending approval of two funding requests to the Iowa Great Places grant program for
the Four Mounds Ecological Restoration & Public Access Improvements Project and the Mathias Ham
House Campus Restoration Project.
Suggested Disposition: Receive and File; Approve
26.Funding Agreement Landfill Access Road
City Manager recommending approval and authorization for the Mayor to execute a Preconstruction
Funding Agreement with the Iowa Department of Transportation for the new Landfill Access Frontage Road
to be constructed by the Iowa Department of Transportation as part of the US20 / Swiss Valley Road
Interchange Project.
RESOLUTION Approving the Preconstruction Funding Agreement (Agreement No. 2019-4-006) between
the City of Dubuque and Iowa Department of Transportation for the Landfill Access Frontage Road to be
constructed as part of the US20 / Swiss Valley Interchange Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
27.Workers Compensation Claims Administrative Services Agreement Addendum
City Manager recommending approval of an Addendum extending the Agreement between the City of
Dubuque and Alternative Services Concepts for services related to the administration of the City Workers
Compensation Program.
Suggested Disposition: Receive and File; Approve
28.Amendment to Master Co-location and Shared Services Agreement between ImOn
Communications LLC and City of Dubuque
City Manager recommending approval of a Second Amendment to Master Co-Location and Shared
Services Agreement between the City of Dubuque and ImOn Communications LLC.
Suggested Disposition: Receive and File; Approve
29.Code of Ordinances – Adoption of Supplement No. 30
City Clerk recommending adoption of Supplement No. 30 to the City of Dubuque Code of Ordinances.
RESOLUTION Adopting Supplement No. 30 to the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
30.Request for Support of Dubuque County Iowa Great Places Grant Application for
Mathias Ham House
City Manager recommending commitment of funds in support of an Iowa Great Places grant application
for work needed at the Mathias Ham House owned by the City and operated by the Dubuque County
Historical Society.
Suggested Disposition: Receive and File; Approve
31.Notice of Appeal from Thomas Coyle
Correspondence from Thomas Coyle appealing denial of his claim against the City for vehicle damage
from July 20, 2018.
Suggested Disposition: Receive and File; Refer to City Attorney
32.Signed Contract(s)
563 Design Administration Professional Agreement for renovation design and construction services related
to the Multicultural Family Center Addition at 1101 Central Avenue.
Pg. 5
Suggested Disposition: Receive and File
33.Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of
Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article
B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1.Peru Road Urban Renewal Area - Resolution of Necessity
City Manager recommending approval of a Resolution of Necessity that finds that a proposed
Amended and Restated Peru Road Urban Renewal Plan for the Peru Road Urban Renewal Area
is both necessary and appropriate and sets a public hearing on the Plan for December 3, 2018.
RESOLUTION of Necessity finding that certain areas adjacent to the Peru Road Urban
Renewal Area District meet the definition of an Economic Development Area under the Urban
Renewal Law, and that development of said Area is necessary in the interest of the residents of
the City of Dubuque, Iowa, and setting dates of hearing and consultation on a proposed
Amended and Restated Urban Renewal Plan for said District
Suggested Disposition:
Receive and File; Adopt Resolution, Set Public Hearing for December 3, 2018
2.Local Bridge Railing and Decorative Concrete Post Coloring Project for Southwest
Arterial - North Cascade Road, English Mill Road, and Military Road
City Manager recommending initiation of the public bidding procedure through the Iowa
Department of Transportation for the Southwest Arterial -North Cascade Road, English Mill Road
and Military Road – Local Bridge Railing and Decorative Concrete Post Coloring Project, and
further recommends that a public hearing be set for November 19, 2018.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated
cost; setting date of public hearing on plans, specifications, form of contract, and estimated
cost
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for November 19, 2018
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please
come to the podium and state your name and address when the item you wish to speak to is
being considered.
1.Alta Vista Urban Revitalization Area
City Manager recommending that the City Council reschedule the public hearing for the Alta
Vista Revitalization Area Designation from November 5, 2018 to December 3, 2018.
RESOLUTION Urban Revitalization Resolution of Finding that the Rehabilitation, Conservation,
Redevelopment, Economic Development, or a combination thereof of Church of the Nativity Pl.
in the City of Dubuque, Iowa is necessary in the interest of public health, safety, or welfare of
the residents of the City
Suggested Disposition:
Pg. 6
Receive and File; Adopt Resolution(s), Reschedule Public Hearing to December 3, 2018.
2.Radford Road Urban Revitalization Area
City Manager recommending that the City Council reschedule the public hearing for the
Radford Road Urban Revitalization Area Designation from November 5, 2018 to December 3,
2018.
RESOLUTION Urban Revitalization Resolution of Finding that the Rehabilitation, Conservation,
Redevelopment, Economic Development, or a combination thereof of Lot 1 Wolff Place No 2 in
the City of Dubuque, Iowa is necessary in the interest of public health, safety, or welfare of the
residents of the City
Suggested Disposition:
Receive and File; Adopt Resolution(s), Reschedule Public Hearing to December 3, 2018
3.Kerper Blvd. Sanitary Sewer Reconstruction Project
Proof of publication on notice of public hearing to consider approval plans, specifications, form
of contract and estimated cost for the Kerper Boulevard Sanitary Sewer Reconstruction Project
and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the
Kerper Blvd. Sanitary Sewer Reconstruction
Suggested Disposition: Receive and File; Adopt Resolution(s)
4.Maquoketa Valley Electric Cooperative Franchise Agreement
Proof of publication on notice of public hearing to consider adoption of an ordinance Granting
to Maquoketa Valley Electric Cooperative a Non-Exclusive Franchise for its Electric System,
and Senior Counsel recommending approval.
ORDINANCE Repealing Ordinance No. 20-04 and granting to Maquoketa Valley Electric
Cooperative, its successors and assigns, the right and non-exclusive franchise to acquire,
construct, erect, maintain and operate in the City of Dubuque, Iowa, an electric system and to
furnish and sell electric energy to the City and its inhabitants and authorizing the City to collect
franchise fees for a period of 25 years
Suggested Disposition:
Receive and File; Motion B, Then Adopt Ordinance as Amended
5.Residential Parking Permit District H Amendment
Proof of publication on notice of public hearing to consider the addition of Phyllrich Drive, both
sides, from Keymont Drive to Keystone Drive, to the existing Residential Parking Permit District
H with current day/time parking restrictions being assumed for this addition, and the City
Manager recommending approval.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 9 Motor Vehicles and
Traffic, Chapter 14 Parking, Division 7 Residential Parking Permit Program, Section 9-14-
321.740 Residential Parking Permit District
Suggested Disposition: Receive and File; Motion B; Motion A
6.State Revolving Fund (SRF) Sanitary Sewer Capital Loan Notes Series 2018C
Proof of publication on notice of public hearing to consider approval of the suggested
proceedings for the public hearing on the issuance of not to exceed $4,900,000 in Sewer
Revenue Capital Loan Notes (State Revolving Loan Fund Program), Series 2018C, and the City
Manager recommending approval.
RESOLUTION Instituting proceedings to take additional action for the authorization of a Loan
and Disbursement Agreement and the issuance of not to exceed $4,900,000 Sewer Revenue
Capital Loan Notes
Pg. 7
Suggested Disposition: Receive and File; Adopt Resolution(s)
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the City Council on the Action Items on
the agenda or on matters under the control of the City Council. Citizens are asked to approach the
podium and state their name and address before proceeding with their comments. Individual remarks
are limited to five minutes, and the overall Public Input period is limited to 30 minutes. Under the Iowa
Open Meetings Law, the City Council can take no formal action on comments given during Public
Input which do not relate to Action Items on the Agenda.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not
allowed except as authorized by the Mayor.
1.Five Flags Civic Center Referendum Added
Late
City Attorney submitting timeline information and a response to City Council questions related
to the Five Flags Center Referendum.
Suggested Disposition: Receive and File
2.Five Flags Civic Center Phase 2 Consultant Services Agreement
City Manager recommending approval of the Five Flags Civic Center Phase 2 Services
Agreement with Conventions, Sports & Leisure International.
Suggested Disposition: Receive and File; Approve
3.Chaplain Schmitt Island Improvement Agreement
City Manager recommending approval of the Chaplain Schmitt Island Improvement Agreement
between the Dubuque Racing Association and the City of Dubuque.
There will be a brief presentation.
Suggested Disposition:
Receive and File; Approve, Presentation
4.Request for Proposal - Comiskey Park Engagement, Design, Construction Management,
and Grant Administration Services
City Manager recommending approval of a Request for Proposals for a consulting firm to
perform community engagement, design, construction management and grant administration
services for the redevelopment of Comiskey Park.
Suggested Disposition: Receive and File; Approve
5.Request for Proposals - Port of Dubuque Riverfront Dock Expansion Consultant
Professional Services
City Manager recommending approval to authorize the initiation of the Request for Proposal
process for professional consultant services to complete the Preliminary Engineering Design
and Cost Development Phase to evaluate alternatives and the feasibility for the Port of Dubuque
Riverfront Dock Expansion.
Suggested Disposition: Receive and File; Approve
6.Funding Agreement for North Cascade Road Reconstruction
City Manager recommending approval and authorization for the Mayor to execute a Federal Aid
(STBG) SWAP Funding Agreement with the Iowa Department of Transportation for the North
Cascade Road Reconstruction Project, Phase 1 from Catfish Creek to Edval Lane.
RESOLUTION Approving the Federal Aid Swap Funding Agreement (Agreement No. 6-18-
Pg. 8
STBG-Swap-040) between the City of Dubuque and Iowa Department of Transportation for the
North Cascade Road Reconstruction Project, Phase 1
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. State of Iowa Re-Audit Changed
City Manager transmitting the Auditor of State's Report on Re-Audit for the Period July 1, 2015
through June 30, 2016.
Suggested Disposition: Receive and File
8. Request for Work Session - Project HOPE
City Manager recommending that the City Council schedule the Project HOPE work session for
November 19 at 5:30 p.m. in the Council Chambers.
Suggested Disposition: Receive and File; Council
9. Dubuque Skate Park Construction Video
Cable TV Division will present a video on the construction of the Dubuque Skate Park.
Suggested Disposition: Receive and File
10. SW Arterial Construction Update Video
Cable TV Division will show a video of the recent progress of the Southwest Arterial Project
(October 2018)
Suggested Disposition: Receive and File
COUNCIL MEMBER REPORTS
CLOSED SESSION
Pending Litigation and Real Estate Transfer Negotiations – Chapter 21.5(1)(c), -(j) Code of
Iowa
ADJOURNMENT
The agenda with supporting documents may be accessed at www.cityofdubuque.org or at the City
Clerk's Office, 50 W. 13th Street, during regular business hours.
This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City
of Dubuque, Iowa and/or governmental body holding the meeting.
Any visual or hearing impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TTY/TTD (563) 690-
6678.
Pg. 9
/s/Kevin S. Firnstahl, CMC
City Clerk