Contracted Services Agreement - Amendment with Travel Dubuque FY2019 Copyrighted
November 5, 2018
City of Dubuque Consent Items # 11.
ITEM TITLE: Contracted Services AgreementAmendmentwith Travel
Dubuque/ Convention and Visitors Bureau for Sister City
Activities
SUMMARY: City Manager recommending approval of an amendment to
the Contracted Services Agreement with Travel Dubuque/
Convention and Visitors Bureau adding Sister City activities
to Travel Dubuque.
RESOLUTION Approving an Amended Agreement
between the City of Dubuque, lowa and Dubuque Area
Convention and Visitors Bureau
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Travel Dubuque/Convention and Visitors Bureau
Contract Amendment for Sister City Activities-NNM City Manager Memo
Memo
Staff Memo Supporting Documentation
Proposed FY2019Amendmentwith redline Supporting Documentation
Proposed Resolution Resolutions
Travel Dubuque/ CVB Contract Amendment December Supporting Documentation
18, 2017
Amending Resolution December 18, 2017 Supporting Documentation
FY 2018 Tra�l Dubuque/ CVB Contract Services Supporting Documentation
Agreement June 5, 2017
THE CITY OF Dubuque
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Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contract Amendment with Travel Dubuque/Convention and Visitors
Bureau for Sister City Activities
DATE: October31 , 2018
City Clerk Kevin Firnstahl and City Attorney Crenna Brumwell recommend City Council
approval of an amendment to the Fiscal Year 2019 Contracted Services Agreement with
Travel Dubuque / Convention and Visitors Bureau reinstating the Sister City activities to
the agreement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�L;� 1��, ���,��
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Kevin S. Firnstahl, City Clerk
Crenna Brumwell, City Attorney
THE CITY OF Dubuque
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All•America Cily
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Masterpiece on the Mississippi 2°°'•2°12
2013•2017
TO: Michael C. Van Milligen, City Manager
FROM: Kevin S. Firnstahl, City Clerk
Crenna Brumwell, City Attorney
DATE: October 30, 2018
SUBJECT: Contract Amendment with Travel Dubuque / Convention and Visitors
Bureau for Sister City Activities
Purpose
The purpose of this memo is to seek City Council approval of the attached amendment
to the Fiscal Year 2019 Contracted Services Agreement with Travel Dubuque /
Convention and Visitors Bureau reinstating the Sister City activities to the agreement.
Background
The City Council and the Travel Dubuque Board executed the FY2018 Contracted
Services Agreement in June 2017. In December 2017 a contract amendment was
approved to include language transitioning the budget and Sister Cities Program to
Travel Dubuque. Then in June 2018, a FY2019 Contracted Services Agreement was
approved that did not include the amended Sister City language.
Budget Impact
The Sister City Program budget is under the City Council budget activity and is set at
$5,000 plus the $790 annual Sister Cities International (SCI) membership dues (July
2018-June 2019). Upon approval of the Contract Amendment, it is recommended that
the City continue payment of the annual SCI membership and retain $1,000 to cover
costs that might be incurred by the City for Sister City business involving City officials.
The remaining $4,000 is to be paid to Travel Dubuque to support Sister City activities.
Recommendation
It is recommended that the City Council approve the attached amendment to the Travel
Dubuque/CVB Fiscal Year 2019 Contracted Services Agreement.
Thank you.
/ksf
cc: Crenna Brumwell, City Attorney
Jennifer Larson, Budget Director
Cori Burbach, Assistant City Manager
Dubuque
had
AA•Amerlee Clty
Masterpiece on the Mississippi 22:73:=
Keith Rahe, President/CEO
Travel Dubuque
300 Main Street, Suite 120
Dubuque, IA 52001
City Clerk's Office
City Hall
50 W. 13"' Street
Dubuque, IA 52001-4805
(563) 589-4100 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
November 9, 2018
Re: Amended Agreement for Fiscal Year 2019 Sister City Program
Keith,
Enclosed a partially executed original of the Amended Agreement between the City of
Dubuque and Travel Dubuque / Dubuque Area Convention and Visitors Bureau for
Fiscal Year 2019.
Please secure signatures where noted, retain a copy for your files and return the
original to me at the address above. You may retain the Certified Resolution with your
copy.
To expedite matters, please include an invoice for the $4,000 funding amount, and my
office will process payment.
Please contact me if you have any questions.
Thank you.
Ke in S. Firnstahl, CMC
City Clerk
Enclosure
Prepared by Kevin S. Firnstahl, City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, IA 52001, 563.589.4100
RESOLUTION NO. 319-18
APPROVING AN AMENDED AGREEMENT BETWEEN THE CITY OF DUBUQUE,
IOWA AND DUBUQUE AREA CONVENTION AND VISITORS BUREAU
WHEREAS, Travel Dubuque / Dubuque Area Convention and Visitors Bureau
approved assuming the responsibilities of the Sister City program through the attached
Amended Contracted Services Agreement for Fiscal Year 2018 and Resolution No. 401-
17 on December 18, 2018; and
WHEREAS, Travel Dubuque has approved the attached Agreement between the City
of Dubuque and Travel Dubuque/Dubuque Area Convention and Visitors Bureau for
Fiscal Year 2019; and
WHEREAS, the Sister City language was unintentionally omitted from the Fiscal Year
2019 Contacted Services Agreement for Fiscal Year 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The Amended_ Agreement between the City of Dubuque, Iowa and Travel
Dubuque/.Dubuque Area`: Convention and Visitors Bureau for Fiscal Year 2019 is hereby
approved.
Passed, approved, and adopted the 5th day of November 2018.
Attest:
Ke'1n Firnstahl, City'Cierk
Roy D. uol, Mayor
AMENDED AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
THIS AGREEMENT, dated for reference purposes the 1st day of July 2018, is made
and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area
Convention and Visitors Bureau (Agency).
WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by
Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and
encouragement of tourist and convention business in the City of Dubuque; and
WHEREAS, City has agreed to provide certain financial assistance in an amount
equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out
such tourist and convention development on behalf of City; and
WHEREAS, City has agreed to provide certain financial assistance on an annual
basis as part of the City's budget process to fund Sister City activities; and
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to effectively promote and develop the tourist and convention business for
City.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
A. Convention and Visitors Bureau. Agency shall:
1. undertake such services that are necessary and requisite to carry out a Program
of Work as will be described in a Convention and Visitors Bureau Business and
Marketing Plan that will be submitted to the City Manager no later than
December 31, 2018;
2. retain competent and qualified staff under appropriate supervision to plan and
implement the Program of Work in an efficient and timely manner;
3. maintain a Tourist Information Center throughout the entire year;
4. continue marketing conventions at the Grand River Center and Five Flags
Center;
5. continue marketing of the National Mississippi River Museum and Aquarium;
1
6. coordinate America's River Project activities with the America River Corporation.
The Agency will act as the lead promotional entity for the America's River Project
as well as being the lead marketing agent for the entire destination; including the
newly created Port of Dubuque Marina;
7. further the goals of the America's River Project;
8. comply with City Council goals and priorities set forth in Exhibit A and
9. support the City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion. The City will provide opportunities to demonstrate
this support by inviting the President of the Agency and any employees working
on services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque
peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by the
City, including workshops that focus on developing an intercultural team
with a strategic plan for advancing equity and inclusion within the Agency
and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
B. Sister City. Agency shall:
1. Establish a Sister City Committee with five (5) permanent members made up
of an executive board member of the CVB and two CVB staff members, a City
Council representative, and a City staff member. Other members may be added as
determined by permanent members of the Sister City Committee.
2. Provide staffing to the Sister City committee.
3. Undertake such Sister City activities that promote the vision and mission of
the City Council with respect to diversity and global awareness and engage the
mission of Sister Cities International.
4. Engage and foster current and future Sister City relationships through
communications and delegations while preserving an official relationship with the
City and its officials.
Section 2. City Responsibilities
A. CVB.
2
1. City designates the Economic Development Director, to act as its representative
with respect to the work to be performed under this Agreement, and such person
shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that
such authority has been revoked.
2. In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish
such material to Agency.
B. Sister City Committee.
1. City will pay an annual membership in the amount of $765.00 to Sister City
International.
2. City will provide two permanent Committee members (a City Council
representative and a City staff member).
Section 3. Time of Performance. The term of this Agreement shall be from July 1, 2018
through June 30, 2019.
Section 4. Compensation
A CVB.
1. City shall pay to Agency an amount not to exceed $1,134,522 (which represents
fifty percent (50%) of the hotel and motel tax received by City for the period of
October 1, 2016, through September 30, 2017. Such sum shall constitute full
and complete compensation for all services to be rendered including personnel
costs, travel, printing and publications, and all other expenses.
2. The compensation of $1,134,522 for fifty percent (50%) of the hotel motel
tax received by City shall be paid by City to Agency in four quarterly installments
upon receipt by City of a requisition for such payment from Agency. Such
payments shall be due and payable as follows: First Quarter - $283,630.50;
Second Quarter- $283,630.50; Third Quarter- $283,630.50; and Fourth Quarter
- $283,630.50. Earlier payment of the hotel motel tax may be requested by
Agency to the City Manager for consideration.
B. Sister City Committee. City will provide an annual budget allocation of $4,000.00 for
Sister City activities.
Section 5. Audit and Evaluation
a) Inasmuch as the funds to be provided to Agency by City are public funds, the
Agency agrees that it will maintain books of account in accordance with Generally
3
Accepted Accounting Standards together with necessary documentation to
support all expenditures. The records of Agency, including payroll accounts and
other records of disbursements and receipts, and other records relating to the
performance of the activities herein specified, shall be made available for
inspection by City or any Certified Public Accountant acting on its behalf, in order
to ascertain performance of Agency under this Agreement. Agency agrees to
retain such records for not Tess than three (3) years.
b) Agency shall provide the Economic Development Director an annual audit report
as an electronic or paper document not later than October 1.
c) Agency's Board shall appoint an audit committee. The members of the Audit
Committee shall be as follows:
Treasurer of Dubuque Chamber of Commerce Board;
City of Dubuque Finance Director;
City of Dubuque Budget Director;
County of Dubuque Budget Director; and
Treasurer of Dubuque Main Street
Section 6. Reporting and Monitoring.
A. CVB.
1. Agency shall provide City quarterly reports at a regularly scheduled City
Council meeting detailing its activities.
2. Agency shall comply with the City of Dubuque's Reporting and Monitoring
requirements by using the following link
(https://www.cityofdubuque.orq/FormCenter/Budget-15/Contracted-
Services-Performance-Report-208) to submit quarterly online reports
detailing Agency activities related to the use of City funds provided to
Agency. The online quarterly reports shall be due on September 30th,
December 31st, March 29th, and June 29th. Such reports shall include a
performance report on the program(s) supported by City funds and a
financial report on the use of City funds.
3. Agency shall provide to City copies of studies, brochures, and other
documents, which may be produced to support and/or otherwise promote the
work program of Agency.
4. To assist in coordinating the activities of Agency with City, City's Mayor,
one member of the Dubuque City Council and the City Manager shall be
appointed to Agency's Board of Directors.
5. Agency shall appoint a Convention and Visitors Bureau Advisory committee
comprising of no more than 25 members appointed by the Board to one-year
4
terms. The committee members shall include City of Dubuque and Dubuque
County employees and representatives of the tourism and convention industry
in the City of Dubuque. No City or County elected official, City or County
employee or member of the Chamber of Commerce Board of Directors may
serve as the chairperson.
6. Copies of minutes of all meetings of the Convention and Visitors Bureau
Board of Directors, Advisory Committee and Audit Committee shall be filed
with the City Manager within ten (10) days after each meeting.
B. Sister City Committee. Agency shall provide City quarterly reports at a regularly
scheduled City Council meeting detailing its activities.
Section 7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of race, creed, color, sex,
age, national origin, religion, sexual orientation, gender identity or disability. Agency
shall take affirmative action to ensure that applicants for employment are employed
and that employees are treated during employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or
disability. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, religion, national origin, sex, age, degree of disability,
sexual orientation, gender identity, or disability.
Section 8. Interest of Members, Officers, or Employees of the City of Dubuque;
Members of the Dubuque City Council; or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person's tenure
shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for
work to be performed in connection with the program assisted under this Agreement.
Section 9. Termination of Agreement. If, through any cause, Agency shall fail to fulfill in
a timely and proper manner its obligations under this Agreement, or if the Agency shall
violate any of the covenants, agreements or stipulations of this Agreement, City shall
thereupon have the right to terminate this Agreement by giving written notice to
Corporation of such and specifying the effective date thereof not less than thirty days
before the effective date of such termination. If Agency shall fail to cure its default to
5
the satisfaction of City in City's sole discretion within such thirty -day period, this
Agreement shall be deemed terminated at the end of such thirty -day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
Section 10. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval of
City.
Section 11. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with the insurance requirements of
Insurance Schedule D, included as Exhibit B.
WITNESS:
Kevi S. Firnstahl, City Clerk
CITY OF DUBUQUE
Roy D.uol, Mayor
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
Keith Rahe, President/CEO 'Chair of the Board
6
INVOICE
Date 11/26/2018
Invoice # 2045
Bill To
City of Dubuque
Attn: Stephanie
50 West 13th Street
Dubuque, IA 52001
Terms Due on receipt
Amount Due
Total Due
300 Main Street, Ste. 120 / Dubuque, IA 52001
563-845-7698 / www.traveldubuque.com
Description Amount
Sister City Purchase of Service Agreement 4,000.00
$4,000.00
1
AMENDED AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
THIS AGREEMENT, dated for reference purposes the 1st day of July 2018, is made
and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area
Convention and Visitors Bureau (Agency).
WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by
Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and
encouragement of tourist and conventio n business in the City of Dubuque; and
WHEREAS, City has agreed to provide certain financial assistance in an amount
equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out
such tourist and convention development on beha lf of City; and
WHEREAS, City has agreed to provide certain financial assistance on an annual
basis as part of the City’s budget process to fund Sister City activities; and
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to effectively promote and develop the tourist and convention business for
City.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
A. Convention and Visitors Bureau. Agency shall:
a)1. undertake such services that are necessary and requisite to carry out a Program
of Work as will be described in a Convention and Visitors Bureau Business and
Marketing Plan that will be submitted to the City Manager no later than
December 31, 2018;
b)2. retain competent and qualified staff under appropriate supervision to plan and
implement the Program of Work in an efficient and timely manner ;
c)3. maintain a Tourist Information Center throughout the entire year;
d)4. continue marketing conventions at the Grand River Center and Five Flags
Center;
e)5. continue marketing of the National Mississippi River Museum and Aquarium;
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+ 2" + 3" + 3.5"
2
f)6. coordinate America’s River Project activities with the America River Corporation.
The Agency will act as the lead promotional entity for the America’s River Project
as well as being the lead marketing agent for the entire destination; including the
newly created Port of Dubuque Marina;
g)7. further the goals of the America’s River Project;
h)8. comply with City Council goals and priorities set forth in Exhibit A and
i)9. support the City’s efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion. The City will provide opportunities to demonstrate
this support by inviting the President of the Agency and any employees working
on services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque
peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by the
City, including workshops that focus on developing an intercultural team
with a strategic plan for advancing equity and inclusion within the Agency
and through the Agency’s work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency’s efforts are advancing equity and inclusion; and
d. Access to the City’s equity toolkit.
B. Sister City. Agency shall:
1. Establish a Sister City Committee with five (5) permanent members made up
of an executive board member of the CVB and two CVB staff members, a City
Council representative, and a City staff member. Other members may be added as
determined by permanent members of the Sister City Committee.
2. Provide staffing to the Sister City committee.
3. Undertake such Sister City activities that promote the vision and mission of
the City Council with respect to diversity and global awareness and engage the
mission of Sister Cities International.
4. Engage and foster current and fut ure Sister City relationships through
communications and delegations while preserving an official relationship with the
City and its officials.
Section 2. City Responsibilities
A. CVB.
Formatted: Indent: Hanging: 0.42"
Formatted: Indent: Left: 0.33", Hanging: 0.42", Numbered
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C, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" +
Indent at: 0.5"
3
1. City designates the Economic Development Director, to act as its representative
with respect to the work to be performed under this Agreement, and such person
shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that
such authority has been revoked.
2. In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish
such material to Agency.
B. Sister City Committee.
1. City will pay an annual membership in the amount of $765.00 to Sister City
International.
2. City will provide two permanent Committee members (a City Council
representative and a City staff member).
Section 3. Time of Performance. The term of this Agreement shall be from July 1, 2018
through June 30, 2019.
The term of this Agreement shall be from July 1, 201 8 through June 30, 2019.
Section 4. Compensation
A CVB.
a)1. City shall pay to Agency an amount not to exceed $1,134,522 (which
represents fifty percent (50%) of the hotel and motel tax received by City f or the
period of October 1, 2016, through September 30, 2017. Such sum shall
constitute full and complete compensation for all services to be rendered
including personnel costs, travel, printing and publications, and all other
expenses.
b)2. The compensation of $1,134,522 for fifty percent (50%) of the hotel motel
tax received by City shall be paid by City to Agency in four q uarterly installments
upon receipt by City of a requisition for such payment from Agency. Such
payments shall be due and payable as follows: First Quarter - $283,630.50;
Second Quarter - $283,630.50; Third Quarter - $283,630.50; and Fourth Quarter
- $283,630.50. Earlier payment of the hotel motel tax may be requested by
Agency to the City Manager for consideration.
B. Sister City Committee. City will provide an annual budget allocation of $4,000.00 for
Sister City activities.
Formatted: Numbered + Level: 1 + Numbering Style: 1, 2,
3, … + Start at: 1 + Alignment: Left + Aligned at: 0.33" +
Indent at: 0.58"
Formatted: Numbered + Level: 1 + Numbering Style: 1, 2,
3, … + Start at: 1 + Alignment: Left + Aligned at: 0.33" +
Indent at: 0.58"
Formatted: Underline
Formatted: Indent: Left: 0"
Formatted: Underline
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Formatted: Indent: Left: 0"
Formatted: Underline
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Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left +
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Formatted: Indent: Left: 0.25"
Formatted: Indent: Left: 0.5", Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left +
Aligned at: 0.58" + Indent at: 0.83"
Formatted: Font: Not Bold
Formatted: Font: Not Bold
4
Section 5. Audit and Evaluation
a) Inasmuch as the funds to be provided to Agency by City are public funds, the
Agency agrees that it will maintain books of account in accordance with Generally
Accepted Accounting Standards together with necessary documentation to
support all expenditures. The records of Agency, including payroll accounts and
other records of disbursements and receipts, and other records relating to the
performance of the activities herein specified, shall be made available for
inspection by City or any Certified Public Accountant acting on its behalf, in order
to ascertain performance of Agency under this Agreement. Agency agrees to
retain such records for not less than three (3) years.
b) Agency shall provide the Economic Development Director an annual audit report
as an electronic or paper document not later than October 1.
c) Agency’s Board shall appoint an audit committee. The members of the Audit
Committee shall be as follows:
Treasurer of Dubuque Chamber of Commerce Board ;
City of Dubuque Finance Director ;
City of Dubuque Budget Director;
County of Dubuque Budget Director; and
Treasurer of Dubuque Main Street
Section 6. Reporting and Monitoring.
A. CVB.
a)1. Agency shall provide City quarterly reports at a regularly scheduled
City Council meeting detailing its activities beginning with the quarter ending
September 30, 2018.
b)2. Agency shall comply with the City of Dubuque’s Reporting and
Monitoring requirements by using the following link
(https://www.cityofdubuque.org/FormCenter/Budget-15/Contracted-
Services-Performance-Report-208) to submit quarterly online reports
detailing Agency activities related to the use of City funds provided to
Agency. The online quarterly reports shall be due on September 30 th,
December 31st, March 29th, and June 29th. Such reports shall include a
performance report on the program(s) supported by City funds and a
financial report on the use of City funds.
c)3. Agency shall provide to City copies of studies, brochures, and other
documents, which may be produced to support and/or otherwise promote the
work program of Agency.
Formatted: Underline
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5
4. d) To assist in coordinating the activities of Agency with City, City’s
Mayor, one member of the Dubuque City Council and the City Manager shall
be appointed to Agency’s Board of Directors.
5. e) Agency shall appoint a Convention and Visitors Bureau Advisory
committee comprising of no more than 25 members appointed by the Board to
one-year terms. The committee members shall include City of Dubuque and
Dubuque County employees and representatives of the tourism and
convention industry in the City of Dubuque. No City or County elected official,
City or County employee or member of the Chamber of Commerce Board of
Directors may serve as the chairperson.
6. f) Copies of minutes of all meetings of the Convention and Visitors
Bureau Board of Directors, Advisory Committee and Audit Committee shall be
filed with the City Manager within ten (10) days after each meeting.
B. Sister City Committee. Agency shall provide City quarterly reports at a regularly
scheduled City Council meeting detailing its activities.
Section 7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of race, creed, color, sex,
age, national origin, religion, sexual orientation, gender identity or disability. Agency
shall take affirmative action to ensure that applicants for employment are employed
and that employees are treated during employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or
disability. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall be excluded from parti cipation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, religion, national origin, sex, age, degree of disability,
sexual orientation, gender identity, or disability.
Section 8. Interest of Members, Officers, or Employees of the City of Dubuque;
Members of the Dubuque City Council; or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person’s tenure
shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for
work to be performed in connection with the program assisted under this Agreement.
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6
Section 9. Termination of Agreement. If, through any cause, Agency shall fail to fulfill
in a timely and proper manner its obligations under this Agreement, or if the Agency
shall violate any of the covenants, agreements or stipulations of this Agreement, City
shall thereupon have the right to terminate this Agreement by giving written notice to
Corporation of such and specifying the effective date thereof not less than thirty days
before the effective date of such termination. If Agency shall fail to cure its default to
the satisfaction of City in City’s sole discretion within such thirty-day period, this
Agreement shall be deemed terminated at the end of such thirty - day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other tha n stated in the Agreement.
Section 10. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval of
City.
Section 11. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide Ci ty copies of
Agency’s insurance certificates showing compliance with the insurance requirements of
Insurance Schedule D, included as Exhibit B.
WITNESS: CITY OF DUBUQUE
____________________________ ________________________________
Kevin S. Firnstahl, City Clerk David T. Resnick, Mayor Pro TemRoy
D. Buol, Mayor
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
________________________________ ________________________________
Keith Rahe, President/CEO Chair of the Board
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�
�
�
RESOLUTION NO. 401-17 �
�
APPROVING AN AMENDED AGREEMENT BETWEEN THE CITY OF DUBUQUE, �
IOWA AND DUBUQUE AREA CONVENTION AND VISITORS BUREAU �
WHEREAS, in its current form as a City of Dubuque commission, the Sister City �
Commission's actions are often restricted by governmental requirements pertaining to ,y
such things as finances, travel, and membership residency; and �
WHEREAS, over the past year, Sister City Commission members have discussed ��
transitioning the Commission's activities to a not-for-profit organization to better execute �
and broaden the Commission's activities; and I
�,
�
��
WHEREAS, a majority of other similar Sister City program activities are provided ��
by not-for=profit organizations; and ';
, 'i
WHEREAS, Travel Dubuque, formerly known as the Dubuque Area Convention I�
and Visitors Bureau, has been identified as the appropriate local not-for-profit Ia
organization that would benefit from and promote the Sister City program activities; and ;h
,
WHEREAS, Travel Dubuque has approved the attached Amended Agreement ;
between the City of Dubuque and Travel Dubuque/Dubuque Area Convention and �
Visitors Bureau for Fiscal Year 2018, which includes Sister City Commission program �
activities. j
u
��
NOW, THEREFORE, BE IT RESOLVED BY �fHE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
�
;I
Section 1. The Amended Agreement between the City of Dubuque, lowa and Travel
Dubuque/Dubuque Area Convention Visitors Bureau for Fiscal Year 2018 is hereby �
approved. g
�
Passed, approved, and adopted the 18th day of Decembe�r,�017. �
1 � �-
�
`�"
j ` Roy D. Buol, Mayor
�
Attest:
�.._ .-"''`� ,�
� �..e_'°"_ i .+`�d� .T.� � .
Kev�n S. Firnst�hl, G1�y Clerk �
�
E
+
�
C
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
THIS AGREEMENT,dated for reference purposes the 1stdayof July 2017,is made
and entered into by and between the City of Dubuque, lowa (City), and the Dubuque Area
Convention and Visitors Bureau (Agency).
WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by
Chapter 422A of the Code of �owa to spend such tax receipts for the promotion and
encouragement of tourist and convention business in the City of Dubuque; and
WHEREAS, City has agreed to provide certain financial assistance in an amount
equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out
such tourist and convention development on behalf of City; and
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to effectively promote and develop the tourist and convention business for
City.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
Agency shall:
a) undertake such services that are necessary and requisite to carryout a Program of
Work as will be described in a Convention and Visitors Bureau Business and
Marketing Plan that will be submitted to the Cily Manager no later than December
31, 2017;
b) retain competent and qualified staff under appropriate supervision to plan and
implemenl the Program of Work in an efficient and timely manner;
c) maintain a Tourist Information Center throughout the entire year;
d) continue marketing conventions at the Grand River Cenler and Five Flags Center;
e) continue marketing of the National Mississippi River Museum and Aquarium;
f) coordinate America's River Project activities wilh the America River Corporation.
The Agency will act as the lead promotional entity for the America's River Project
1
as well as being the lead marketing agent forthe ertire destination; including the
newly created Port of Dubuque Marina;
g) further the goals of the America's River Project;
h) comply with City Council goals and priorities se[forth in Exhibit A and
i) support fhe City's effoRs to be a viable, livable, and equitable community, and to
advance equity and inclusion. The Ciry will provide opportunities to demonstrate this
support by inviting the President of the Agency and any employees working on
services covered by this agreement to participate in the following professional
development oppoAunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque
peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equityworkshops offered bythe
City, including workshops that focus on developing an intercultural team
with a strategic plan for advancing equity and inclusion within the Agency
and through the Agency's work;
c. Assistance in creating semi-annual status reporis that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
2. Citv Responsibilities
Ciry designates the Economic Development Director, to act as its representative with
respect to the work to be performed under this Agreement, and such person shall
have authority to transmit instructions, receive information, inierpret and define Citys
policies and provide decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such authority has
been revoked.
In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope ofthe Work, City shall promptly furnish such
material to Agency.
3. Time of Performance
The term of this Agreement shall be from July 1, 2017 through June 30, 2018.
4. Compensation
a) City shall pay to Agency an amount not to exceed $1,075,917 (which represents
fifty percent (50%) oT the hotel and motel tax received by City for the period of
October 1, 2015, through September 30, 2016. Such sum shall constitute full and
2
complete compensation for all services to be rendered including personnel costs,
travel, printing and publications, and all other expenses.
b) The compensation of $1,075,917 for fifty percent (50%) of the hotel motel tax
received by City shall be paid by Cityto Agency in fourquarterly installments upon
receipt by City of a requisition for such payment from Agency. Such payments
shalibedueandpayableasfollows: FirstQuarter-$268,979.25; SecondQuarter
- $268,79725; Third Quarter - $268,979.25; and Fourth Quarter - $268,979.25.
Earlier payment of the hotel motel tax may be requested by Agency to the City
Manager for consideration.
5. Audit and Evaluation
a) Inasmuch as the funds to be provided to Agency by City are public funds, the
Agency agrees that it will maintain books of account in accordance with Generally
Accepted Accounting Standards together with necessary documentation to
support all expenditures. The records of Agency, inctuding payroll accounts and
other records of disbursements and receipts, and other records relating to the
performance of the activities herein specified, shall be made available for
inspection by City or any Certified Public Accountant acting on its behalf, in order
to ascertain performance of Agency under this Agreement. Agency agrees to
Iretain such records for not less than three (3) years.
b) Agency shall provide City an annual audit report not later than October 1.
c) Agency's Board shall appoint an audit committee. The members of the Audit
Committee shall be as follows:
Treasurer of Dubuque Chamber of Commerce Board;
City of Dubuque Finance Director;
City of Dubuque Budget Director;
County of Dubuque Budget Director; and
Treasurer of Dubuque Main Street
6. Reportinq and Monitorinq.
a) Agency shall provide City quarterly reports at a regularly scheduled City Council
meeting detailing its activities beginning with the quarter ending September 3Q
2017.
b) Written progress reports and financial statements shall be rendered monthly no
later than fifteen (15) days after the end of each month. Such reports shall
include a report as to the progress of Agency as well as a report on the
breakdown of expenditures of Agency.
3
c) Agency shall provide to City copies of studies, brochures, and otherdocuments,
which may be produced to support and/or otherwise promote the work program of
Agency.
d) To assist in coordinating the activities of Agency with City, City's Mayor, one
member of the Dubuque City Council and the City Managershall be appointed to
Agency's Board of Directors.
e) Agency shall appoint a Convention and Visitors Bureau Advisory committee
comprising of no more than 25 members appointed by the Board to one-year
terms. The committee members shall include City of Dubuque and Dubuque
County employees and representatives of the tourism and convention industry in
the City of Dubuque. No City or County elected official, City or County employee
or member of the Chamber of Commerce Board of Directors may serve as the
chairperson.
f) Copies of minutes of all meetings of the Convention and Visitors Bureau Board of
Directors, Advisory Committee and Audit Committee shall be filed with the City
Manager within ten (10) days after each meeting.
7. Discrimination
In carrying out the services under this Agreement, Agency shall noi discriminate
against any employee or applicant for employment because of race, creed, color, sex,
age, national origin, religioq sexuat orientation, gender identity or disability. Agency
shall take affirmative action to ensure that applicants for employment are employed
and that employees are treated during employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or
disability. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
Agency agrees and will undeRake whatever affirmative measures are necessary so
that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, religion, national origin, sex, age, degree of disability.
sexual orientation, gender identity, or disabiliry.
8. Interest of Members. Officers or Emplovees of the Citv of Dubuque� Members of the
Dubuaue Citv Council; or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person's tenure
shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for
work to be performed in connection with the program assisted underthis Agreement.
4
9. Termination of AqreemenL If, through any cause, Agency shall fail to fulfill in a timely
and proper manner its obligafions under this Agreement, or if the Agency shall violate
any of the covenants, agreements or stipulations of this Agreement, City shall
thereupon have the right to terminate this Agreement by giving written notice to
Corporation of such and specifying the effective date thereof not less than thirty days
before the effective date of such termination. If Agency shali fail to cure its default to
the satisfaction of City in City's sole discretion within such thirty day period, this
Agreement shall be deemed terminated at the end of such thirty day period without
further action of either party.
Upon termination of this Agreement,Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreemenf.
I10.Assignabilitv
Agency shall not assign any interest in this Agreementwithoutthe priorwritten approval of
City.
11.Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with lhe insurance requirements of
Insurance Schedule D, inciuded as Exhibit B.
WITNESS: CITY OF D BUQUE
/ V� �.J-c�c-f
1 ti
t �_ % � G_
Kev n . Fimsta I, Ciry Clerk Roy D. B I, Mayor
DUBUQUE AREA CO . VENTION AND VISITORS BUREAU
� �� ,� �- � _ � ���vr%�� �r�,�� ;
Keith Rahe, PresidenUCEO Chair of the Boafd
5
r�ecavoF �'!j 7 I ■ I � 0 � � \ � I � ' ,
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7
iHE CIiY OF
�u� �
Masterpiece on the Mississippi
ATTACHMENT B
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D
1. shallfurnishasignedCertificateoflnsurancetotheCityofDubuque, lowaforthe
mverage required in Ezhibit I priorto effec[ive date of permit. Each Certificate shall be prepared on the
most current ACORD form approved by the lowa Department of Insurance or an equivalent. Each
certificate shall indude a statement under Description of Operations as to why issued. Eg: Projec[
# or Lease of premises at or mnstruc[ion of
2. All policies of insurance required hereunder shall be with a carrier authorired to do business in lowa and all
carriers shall have a rating ofA or better in the current A.M. BesYs Rating 6uide.
3. EachCertificateshallbefurnishedtothemntractingdepartmentoftheCityofDubuque.
4. Failure to provide minimum mverage shall not be deemed a waiverofthese requirements bythe Cityof
Dubuque Failureto obtainor maintainthe required insurance shall be mnsidered a material breachofthis
agreement.
5. AllrequiredendorsementstovariouspoliciesshallbeattachedtoCertificateofinsurance.
6. WheneveraspecificlSOformislisted,anequivalentformmaybesubstitutedsubjecttotheprovider
identifying and listing in writing all deviations and ezdusionsthat differfrom the ISO form.
7. Providershallberequiredtocarrytheminimummverage/limits,orgreaterifrequiredbylaworother
legal agreement,in Ezhibit I.
8
8. Whenever an ISO form is referenced the current edition ofthe form must be used.
9
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continuedl
Exhibit I
A) COMMERCIALGENERALLIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made,form. All deviations from the
standard ISO commercial general liability form CG 0001, or Business owners form BP 0002,shall be
clearly identified.
b) Include endorsement indicating that coverage is primary and non-contributory.
c) Include an endorsement that deletes any fellow employee exclusion.d)
Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials,all its employees and
volunteers, all its boards, commissions and/or authorities and their board members,employees
and volunteers. Use ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000(Cambined Single Limit)
C) LIQUOR LIABILITY $1,000,000 (anly
if alcoholic beverages served)
10
iNc � usiv � dubuque
Connecting People • Strengthening Community
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Inclusive �uhuque is a peer-learning network of partners dedi�ated to creating
an informed, equitable and indusive rommuniry where all people—regardless of
race, age, culture, gender, ethnicily, religion, sexual orientation, dass or disa6ility—
are respected, valued and treated fairly. The network includes more than 50
organizations and individuals across se�tors induding faith, government agen�ies,
nonprofit, business, education and more.
WHY IT MATTERS
.� � �
The Indusive�ubuque neivmrk`ormed in 20R aNer buslness
�cadcrs bcgan�n takc notim nf chal�nges reLamd m drvcrsin/,equi�y " � �
antl indusinn ir thn mmrwniry.IndiviAuals wrnc having troublc
a��esvng needed servi�es and rAnne�ting T parts oi iFe mmmimix
neighbod�ootls were experiencing shuggles ielaletl io tlen�.ographic
changes,andbiisinesseswererepnrbng�dfiaitlyaflraRingand �
retaining a diverse wodhorce.Research tells us J�ai lowa is bemming
increasingly Aiver,e,arA that reglnrs wnd<ing mward equiy will have - -
stron�cr and mnrc rrsilicrf ecnnomic prnwth—`nr ro.^ryonc.
��
WHAT HAS BEEN ACCOMPLISHED
Thclndusivc[]ubuqucNciworkwnrksmllabarativclymcGminsc GET �NV�LVE�
bias in our ccmmuniy by proviAing anA suppnrtirg r.quiry Inarnirg �oin us.The Nelwork provides
oppnnuniiieqequilymnlsantlresow�es.antll�asclinetlaalolrfprm equifyleamingopporWNGes,
decisions and measure pmress.5ome Icey acmmpllshments indude�. equity lools and basellne tlata ro
help organl�alions antl intlividuals
• Fa�ilita:e�lleaAershipalignmentamundashareAagerAa leamaboulequilyand'mdusion.
• Contluaetl a Commuriry Cquiiy PmFle in 206 m leam abou_iPe We pmvlde asafe pla�e lor tllffimll
livedexpenercesoftliveregmupsarddis�merwha;dispartias ronversationeandanopporlunilylo
exis�The PmFLe engaged 5fl4 participarls Ihmugh dlalo�uee leam fmm sortieone who is dilferenl
and 1,995 onhne surveys weremmpleLed. from youraelC VisiL our websiie lo
• Ovcr 90 Nciwork antl mmmuniry memUms jninotl parmcr-Ietl ulili�e Ihese resou¢es In yourwadr
se�lor groups In adaross new challenges ard bring Lhe iaual/ �o advance equily and indusion in
mrialequiylm�s:nr.xisnngprngramsantleRnrsinrhesivor IhemmmuniLy.
fnn�s amas o4�hr.nquily pmfilo.
• HostedResults-BaseAAcmunrabiliryhaininRimcnmmuriry Funders
members m pmr�ae a sbared daia pfatforn�. Clry of Ouhuque
Community Pountlation oPGrea2r
• Hnstetlorsupportedaurequiylcarningoppottuniriesin201fi. pubuque
• Publlshedinhnductoryequilymokllsformmmurltymembersm OubuqueAreaChamberafCommerce
use in thelr organlza:ions �ubuque Ra�ing Associatian
�c Liang Chee Wee
• Pu6lishetltP.r.Ativonting�quiiy::Ammunity�lloilxantlCkJmmu 6reater�ubuqueDevelopment
mport,rommgni�eche�mrl:ofparinersandmrnmirlly �o�oration
orpani�a[inrs warkinp fn ativanro r.qwry antl ir.tlusinn. IBM
• The IJetwod<Fosted more thar/0 mmmuniry rrembers a. its nrs lohn�eere Foundation
Community Conversation in I]e�ert'her201fi_ MerryMedi�al Center
Nor[heast lowa Community Gollegz
Ssters af CharAy,BVM
WHAT WE ARE WORKING ON surnna Foundation
In 201L Indusive Dubuque wiA foc�¢on launcl^irga shared da:a
pla[formanAmnAurnngammmuri,ydima�esurveymin+orm IndusiveDubuqueStaR
tlxisnns antl mcazure i[s impa�c Thc Ne[wnrk is also planning
three addifional Communiy Conversations irnm Faliruary m May_ NeRvork Coardinator
I(rnnnn Nncly hnrn-Fllre,P'nl�,
The Peer-Leaming Council is deeloping equily leaming opporWni'ies qssistant Coordinator
m oier m Lhe mrimunily.This mwcil will fo�us Lheir e�IorLs on ��m Ys�uierdo
crealing a five year equiy educa:ior plar co prmide opport�mi�.ies
forparLners and mmmuniLy men6ers m deepen �heii peisoral ard
organi�atlonal unders'anding o`equiry ard ir��Wsioc
ir� c�usivE dubuque � � : � .
Connecting People•Strengthening Community ` ��
f � : �
i-�i„��e o�m��a,�e�s��ii r�eo m rre mmm�y w��na��o�.�e�ea�,o.,o„y�
12
Dusur��trE ��'Y E.H�.v
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The City of Du6uque's team of InlercWWral Facilitators offers [hree leaming and
development workshops for Ciry employees and partner organizations:
• A 5 hour introductory workshop that is designed for individual development and
that focuses on raising awareness and 6eginning to fos[er improved
understanding about culWral diHerences.
• A 10.5 hour foundalions workshop that is tlesigned for individual developmenl
and focuses on raising awareness, fostering improved understanding, and
providing tools thal can be used to build individuat skill at navigating diHerences.
• A 32 hour application workshop that is designed for teams who are interested in
developing a plan for advancing equiry and indusion goals within their team or
organization.
All three workshops are grounded in an in[erculNrai approach that is evidence informed
and developmental. Il is imporiant to undersfand what our training is and is not.
• First, ihe intercultural approach acknowledges race and recial issues but does
no� limil ils focus to these issues. Rather, the focus is on cWNre as a broad
concep[that encompasses all people, and on the various aspects of culNral and
social identities tha�may make a diflerence when we are interacting with one
another
• Second, the goal is not[o change beliefs or belief systems. The goal is lo build
skills so that people are effective interaciing across culturel differences.
. Third. the focus is on a broad set of skills that can be applied across cultures to
improve communication and unders[anding. The Vaining does no[focus on
culNre specific details and infortnation.
• Fourth, aHhough training employees can 6e a very productive [ool, depending
solely on training to foster acceptance and the skills needed to make sustainable
change is severely limitetl. There must 6e sustaina6le eRorts to support staff in
applyinq newly acquired skills We tlon't expect to be competent in a sport after a
few prectice sessions, similarly we cannot expect to be competent working with
cultures other than our own aker a few workshops.
• Finally, there is a recognition thal any skills leamed must be applied in contexC
and ihat training is only one piece of a larger approach that includes assigning
resources and developing a long-term strategy to identify barners aHecting
certain groups and to create an indusive antl equitable work environment.
13
Dusu�c7tUE v `�'
M.�Jup�iem�ar�imA"it.a.ill^ � . �
5 Hour Workshop: Introduction to Intercultural Communication
Overall objectives of lhe workshop are�
• To establish a common language regarding an intercultural approach to diversiry
and inclusion
• 8eqin ro develop sel4awareness of one's own culWre and how it can impact how
we experience tlifference
• Begin lo understand how language, non-verbal communiwlion, and values can
impactinterac[ions
10.5 Hour Workshop: Intercultural Foundations
Overall objeclives of lhe workshop are:
• To esla6lish a common language and understandiny regarding an intercullural
approach fo diversity and indusion
• To reinforce!he importance of continuing to develop the skills needed to work
and live in a culWrally diverse communiry
. To introduce tools ihat can people inleracting across culWrel tlifferences
Specific teaming objectives:
. Develop a shared understanding of key lerms
• Begin lo develop self-awareness of one's own culWre and how it can impact how
we experience diHerence
. Distinguish the interculWral approach, which is tlevelopmental and learned, from
other rypes of"diversi[y iraining'
• Practice applying tools that can 6e usetl to slow information processinq and
improve accuracy of the interpretation ofinterculNrelinteractions
. Develop an underetandinc� of the nature of idenHry and begin to examine
cullurallsocial identities
• Leam to recognize group norms and methods to begin changing group norms
. Undersfand cultural values diHerences, particulady diHerences in preferred
communication styles
• Develop awareness of one's own preferred s�yle for resolving conflict and begin
to recognize other styles
• Develop an understanding of how culNre affec[s how we handle conflict and the
ways in which an awareness of difference in sryles can help communica[ion
during canflic�
14
.�,,..,,�_ - .:
Dusur�tTE �� ''
M.�Jup�iemrvtlieA:iz.ia.illn �
32-Hour Ativancing Equity through an Intercultural Approach Workshop
This workshop is best suited for those working on teams seeking to advance equity and
incWsion. Participan5 will use an intercultural framework to colleclively explore
individual, institulional, and systemic opportunities. The proqram includes opportunities
for participants to practice using the tools they have receivetl, working together to
itlenlify dilemmas facing theirorganizations, to develop strategies(or atldressing issues,
and [o create action items.
The overall objectives for the four-day program are to:
. Create an environment of tmst and 6egin networking with program participants
. Undersland fundamenlal concepts relaled to an interculturat approach to
inclusion and equity
• Leam tools and skills [hat can be applied to inFluence organizational change
. Identify inclusion and equity issues and begin to tlevelop an action plan to
advance equiry and indusion in participant organizations or groups-
Specific Ieaming objectives are�
• Understand how we pmcess diversiry related information to form percep�ions
about self and others
• Create shared meaning around key terms
. Examine some of the(oundafions oi culture
• Examine personal identity and its relatlonship to culNre
• Examine how language, non-verbal communication, and values can impact
interactions
. Begin to unpack inclusion and equiry issues in individual organizations using an
intercultural approach
• Develop an awareness of Ihe ethics of being a driver of change related to equity
and inclusion
• Develop a personal leadership vision
. Continue unpacking inclusion and equity related issues in the workplace usinq an
intercWturalapproach
. IdentiFy conflicl styles antl bemme aware of how personal conflicl style impacts
one's in[erpretation of informalion antl emotion durinq an exchange
• Begin to undersland how to use assessment tools for purposes of developmen!
. Leam multiple (actors that impact organizational change
• Examine strategies antl fools for organizational change
15
�,.�<
DuB TE 'o
MUVeq�inenn tLe A:iziaJppi
. Prectice applying tools and developing an action plan to impact equity and
indusion in the organization.
16
Dubuque
All•Amerlca City
wm u,nxarxla
III,
1
Masterpiece on the Mississippi 2013.202007 2012
Keith Raeh, President/CEO
Travel Dubuque
300 Main Street, Suite 120
Dubuque, IA 52001
City Clerk's Office
City Hall
50 W. 13th Street
Dubuque, IA 52001-4805
(563) 589-4100 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
November 9, 2018
Re: Amended Agreement for Fiscal Year 2019 Sister City Program
Keith,
Enclosed a partially executed original of the Amended Agreement between the City of
Dubuque and Travel Dubuque / Dubuque Area Convention and Visitors Bureau.
Please secure signatures where noted, retain a copy for your files and return the
original to me at the address above. You may retain the Certified Resolution with your
copy.
To expedite matters, please include an invoice for the $4,000 funding amount, and my
office will process payment.
Please contact me if you have any questions.
Thank you.
Kevin S. Firnstahl, CMC
City Clerk
Enclosure