The URL can be used to link to this page

ECIA Memorandum of Agreement for Brownfields Coalition Copyrighted November 5, 2018 City of Dubuque Consent Items # 21. ITEM TITLE: ECIA Memorandum of Agreement SUMMARY: City Manager recommending approval of a Memorandum of Agreement and resolution to establish the ECIA Brownfields Coalition to help assist with Brownfields clean- up through-out the region. RESOLUTION to approve the City of Dubuque signing the Brownfields Coalition Memorandum of Agreement SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type ECIA/EPA Revolving Loan Fund Memorandum of City Manager Memo Agreement-NNM Memo Staff Memo Staff Memo Brownfields Coalition Supporting Documentation Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: ECIA/EPA Revolving Loan Fund Memorandum of Agreement DATE: October 30, 2018 ECIA was recently awarded an $800,000 U.S. EPA Revolving Loan Fund to help assist with brownfields clean-up through-out the region. The funding requires that it can only be used on sites in jurisdictions that are part of ECIA's Brownfields Coalition. The funding will be available to both government entities and developers. Economic Development Director Maurice Jones recommends City Council approval of a Memorandum of Agreement and resolution to establish the ECIA Brownfields Coalition. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Maurice S. Jones, Economic Development Director �I�IU1� Economic Development Department THE Cl'rY OF �,r 50 West 13�h Street IF1l�{� Dubuque,lowa 52001-4864 �� Office(563)589-4393 UB E ,'I I I r TTY(563)690-6678 http://www.cityofdu b uque.org 20D7•11112 Masterpiece on the Mississippi �.,�,, TO: Michael Van Milligen, City Manager FROM: Maurice S. Jones, Economic Development Director SUBJECT: ECIA/ EPA Revolving Loan Fund MOA DATE: October 23, 2018 INTRODUCTION ECIA was recently awarded a $800,000 U.S. EPA Revolving Loan Fund to help assist with brownfields clean-up through-out the region. The funding requires that it can only be used on sites in jurisdictions that are part of ECIA's Brownfields Coalition. The funding will be available to both government entities and developers. The attached MOA and resolution is the formal establishment of the ECIA Brownfields Coalition BACKGROUND In November 2017 The City of Dubuque, as a member of the East Central Intergovernmental Association Brownfields Coalition submitted a grant application to the U.S. Environmental Protection Agency for the Brownfields Revolving Loan Fund Grant. The Coalition seeks to revitalize distressed neighborhoods, create jobs, and improve quality of life in eastern lowa. This work builds on successful brownfields activities funded with EPA Assessment grants to both ECIA and the City of Dubuque. DISCUSSION With the establishment of the ECIA Brownfields Coalition, members will work through the Coalition in assessing brownfield sites and obtaining funding for clean-up. While addressing area brownfields as a coalition is a relatively new initiative for the region, it has become a valuable cause in addressing brownfield sites throughout ECIA's five county region. These funds will provide the region with necessary funding to continue this initiative. These clean-up funds are essential to begin the second phase of the initiative (clean-up) and address sites that where identified through the assessment process. Brownfields sites will vary just like each of cities that are part of the coalition vary. Funds will be used to address large industrial sites abandoned over the years to vacant schools in the heart of small towns. The redevelop plans of these sites will vary too, from large commercial developments, housing developments, to recreational areas. However, redevelopment of a site is critical to the community it is in and could be the catalyst for the region. The Eastern lowa Brownfields RLF Coalition includes the City of Andover, City of Asbury, City of Bellevue, City of Calamus, City of Camanche, City of Cascade, Cedar County, City of Charlotte, City of Clinton, Clinton County, City of Delmar, City of DeWitt, City of Dubuque, Dubuque County, City of Dundee, City of Durant, City of Dyersville, City of Earlville, City of Edgewood, City of Greeley, City of Goose Lake, City of Grand Mound, City of Holy Cross, Jackson County, City of Lost Nation, City of Lowden, City of Luxemburg, City of Maquoketa, City of Mechanicsville, City of Peosta, City of Preston, City of Ryan, City of Sabula, City of Stanwood, City of Tipton, City of West Branch, City of Wheatland, and City of Worthington RECOMMENDATION/ACTION STEP I recommend approval of the attached Memorandum of Agreement and Resolution Prepared by Maurice Jones, Economic Development, 50 W. 13th St., Dubuque, IA 52001, 563-589-4393 Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100 RESOLUTION NO. 326-18 RESOLUTION: TO APPROVE THE CITY OF DUQUBUE SIGNING THE BROWNFILEDS COALITION MEMORANDUM OF AGREEMENT WHEREAS, the East Central Intergovernmental Association has been awarded a U.S. EPA Brownfields Coalition Revolving Loan Fund Grant; and WHEREAS, the U.S. EPA Brownfields Coalition Revolving Loan Fund requires the establishment of a Brownfields Coalition; and WHEREAS, the U.S. EPA Brownfields Coalition Revolving Loan Fund states that funds can only assist Coalition Members. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA authorizes the Mayor to sign the Brownfield Coalition Memorandum of Agreement and enter into the Brownfield Coalition. Passed, approved and adopted this 5th day of November 2018. ATTEST: Kev, S Firnstahl, City Clerk Roy D. Buol, Mayor BROWNFIELDS COALITION MEMORANDUM OFAGREEMENT FOR THE EAST CENTRAL INTERGOVERNMENTAL ASSOCAITION REGION This Memorandum of Agreement documents the roles and responsibilities of the various parties involved in the ECIA's Brownfields Coalition. 1. EPA has awarded the East Central Intergovernmental Association (ECIA) a brownfields' coalition assessment grant that runs from October 1, 2016 through September 30, 2019 and a brownfields revolving loan fund that runs from October 1, 2018 through September 30, 2021. ECIA is responsible to EPA for management of the cooperative agreements and compliance with the statues, regulations,and terms and conditions of the award,and ensuring that all members of the coalition are in compliance with the terms and conditions. 2. It is the responsibility of ECIA to provide timely information to the Coalition Members regarding the management of the cooperative agreements and any changes that may be made to the cooperative agreement over the period of performances. 3. A listing of all the coalition members have been attached to this document. 4. Activities funded through the brownfields assessment cooperative agreement may include inventory preparation, site selection criteria development, assessments, planning(including cleanup planning) relating to brownfield sites, and outreach materials and implementation,and other eligible activities. ECIA has retained Impact7g under40 CFR 30.36 to undertake various activities funded through this cooperative agreement. 5. ECIA will procure the consultant(s) for the Brownfields Revolving Loan Fund program,as it did for the Brownfields Coalition Assessment Grant, in compliance with 40 CFR 31.36 requirements. ECIA will issue the Request for Proposals/Request for Qualifications and will be the entity responsible for the receipt of the submitted proposals and selection and award of contracts. ECIA will ask for representation from each of ECIA's five counties to serve on a consultant selection committee to assist in the selections of consultants and contractors and negotiating terms of agreements. 6. ECIA, in consultation with the Coalition Members, has worked to develop a site selection process based on agreed upon factors for the Brownfields Coalition Assessment Grant and will ensure that a minimum of 15 sites are assessed over the life of the Brownfields Coalition Assessment Grant cooperative agreement. Selected sites will be submitted to EPA for prior approval to ensure eligibility. 7. ECIA, in consultation with the Coalition Members,will use a modified site selection process that meets the requirements of the Brownfields Revolving Loan Program and will ensure that a minimum of 2 loans and 1 subgrant are made over the life the Brownfields Revolving Loan Program cooperative agreement.Selected sites will be submitted to EPA for prior approval to ensure eligibility. 8. Upon designation of the specific sites, it will be the responsibility of ECIA to work with the coalition member in whose geographic area the site is located to finalize the scope of work for the consultant and/or contractor for both the Brownfields Coalition Assessment Grant and/or the Brownfields Revolving Loan Program. It will be the responsibility of the Coalition Member, where the site is located to obtain all required permits,easements, and/or access agreements as may be necessary to undertake the assessment at the selected site. The Coalition Member will help the redeveloper in obtaining all required permits, easements,etc. needed for the Revolving Loan Program site-cleanup. If this Coalition Member does not have the capacity to perform these activities ECIA may assist in securing the necessary site access agreement and permits. 9. ECIA is responsible for ensuring that other activities as negotiated in the Brownfields Coalition Assessment Grant workplan and/or the Brownfields Revolving Loan Program workplan, such as community outreach and involvement,are implemented in accordance with a schedule agreed upon by ECIA and the coalition, and the coalition member in whose geographic area the site to be assessed or assisted is located. 10. While a member of the ECIA Brownfields Coalition, members will not apply for EPA Brownfields Assessment or Revolving Loan Fund grants outside the coalition. Pg 3 Brownfields Coalition Memorandum of Agreement, November 5, 2018. Authorized Official: __________________________________________________ Roy Buol, Mayor (City of Dubuque) Address: 50 W. 13th Street, Dubuque, IA 52001 Telephone: 563‐589‐4100 (City Clerk’s Office) E‐Mail Address: rdbuol@cityofdubuque.org kfirnsta@cityofdubuque.org (City Clerk) Kevin Firnstahl From:Kevin Firnstahl Sent:Monday, January 14, 2019 9:02 AM To:'Dylan Michels'; Roy D. Buol; daryl.klein@dubuquecounty.us Cc:Nicole Turpin; Ryan Feller; CtyMgr@cityofdubuque.org; Jilconno@cityofdubuque.org Subject:City of Dubuque Revolving Loan Fund MOU - Dubuque 2nd Request - Complete Attachments:ECIA Memorandum of Agreement for Brownfields Coalition_Dubuque.pdf Dylan, Attached is Dubuque’s fully executed MOA for the Brownfields Coalition that includes the executed page 3. Please contact me if you need more information to complete this action. Thank you. Kevin S. Firnstahl, City Clerk th 50 W. 13 Street Dubuque, IA 52001 kfirnsta@cityofdubuque.org 563-589-4100 From: Dylan Michels \[mailto:dmichels@ecia.org\] Sent: Friday, January 11, 2019 1:57 PM To: Roy D. Buol <rdbuol@cityofdubuque.org>; daryl.klein@dubuquecounty.us; Kevin Firnstahl <Kfirnsta@cityofdubuque.org> Cc: Nicole Turpin <nturpin@ecia.org>; Ryan Feller <rfeller@ecia.org> Subject: Revolving Loan Fund MOU - Dubuque 2nd Request Good Afternoon, ECIA was recently awarded a $800,000 U.S. EPA Revolving Loan Fund to help assist with brownfields clean-up through- out the region. The funding requires that it can only be used on sites in jurisdictions that are part of ECIA’s Brownfields Coalition. The funding will be available to both government entities and developers. The attached MOU and resolution is the formal the establishment of the ECIA Brownfields Coalition. Please have your City Council or Board of Supervisors adopt the resolution at your next meeting. With the establishment of the ECIA Brownfields Coalition, members should work through the Coalition in assessing brownfield sites and obtaining funding for clean-up. If you have any questions regarding the establishment of the ECIA Brownfields Coalition, Brownfields Clean-up, Brownfields RLF or Brownfields Assessment please contact Nicole Turpin at nturpin@ecia.org or at 563-690-5771. Thank you, Dylan Michels, IT Specialist East Central Intergovernmental Association (ECIA) 7600 Commerce Park | Dubuque, IA 52002 (563) 690-5751 www.ecia.org 1 Kevin Firnstahl From:Kevin Firnstahl Sent:Friday, January 11, 2019 2:11 PM To:'Dylan Michels'; Roy D. Buol; daryl.klein@dubuquecounty.us Cc:Nicole Turpin; Ryan Feller; Jilconno@cityofdubuque.org; CtyMgr@cityofdubuque.org Subject:RE: Revolving Loan Fund MOU - Dubuque 2nd Request Attachments:ECIA Memorandum of Agreement for Brownfieldds Coalition.pdf Dylan, Attached is City of Dubuque Resolution No. 326-18 adopted on November 5, 2018, and supporting documentation. However, there was no signature page 3 included with the MOU that was provided to me. I’ll have the page you attached executed and return it to you as quickly as possible. My apologies for any delay or inconvenience this may have caused. Thank you. Kevin S. Firnstahl, City Clerk th 50 W. 13 Street Dubuque, IA 52001 kfirnsta@cityofdubuque.org 563-589-4100 From: Dylan Michels \[mailto:dmichels@ecia.org\] Sent: Friday, January 11, 2019 1:57 PM To: Roy D. Buol <rdbuol@cityofdubuque.org>; daryl.klein@dubuquecounty.us; Kevin Firnstahl <Kfirnsta@cityofdubuque.org> Cc: Nicole Turpin <nturpin@ecia.org>; Ryan Feller <rfeller@ecia.org> Subject: Revolving Loan Fund MOU - Dubuque 2nd Request Good Afternoon, ECIA was recently awarded a $800,000 U.S. EPA Revolving Loan Fund to help assist with brownfields clean-up through- out the region. The funding requires that it can only be used on sites in jurisdictions that are part of ECIA’s Brownfields Coalition. The funding will be available to both government entities and developers. The attached MOU and resolution is the formal the establishment of the ECIA Brownfields Coalition. Please have your City Council or Board of Supervisors adopt the resolution at your next meeting. With the establishment of the ECIA Brownfields Coalition, members should work through the Coalition in assessing brownfield sites and obtaining funding for clean-up. If you have any questions regarding the establishment of the ECIA Brownfields Coalition, Brownfields Clean-up, Brownfields RLF or Brownfields Assessment please contact Nicole Turpin at nturpin@ecia.org or at 563-690-5771. Thank you, Dylan Michels, IT Specialist East Central Intergovernmental Association (ECIA) 7600 Commerce Park | Dubuque, IA 52002 (563) 690-5751 www.ecia.org 1