Local Bridge Railing and Decorative Concrete Post Coloring_SW Arterial Bridges_Initiate Copyrighted
November 5, 2018
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Local Bridge Railing and Decorative Concrete Post
Coloring Project for Southwest Arterial - North Cascade
Road, English Mill Road, and Military Road
SUMMARY: City Manager recommending initiation of the public bidding
procedure through the lowa Department of Transportation
for the Southwest Arterial -North Cascade Road, English
Mill Road and Military Road — Local Bridge Railing and
Decorative Concrete Post Coloring Project, and further
recommends that a public hearing be set for November 19,
2018.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for November 19, 2018
ATTACHMENTS:
Description Type
SouthwestArterial-North Cascade, English Mill and
Military Road Bridges Railing and Decorative Concrete City Manager Memo
Post Coloring-NNM Memo
Staff Memo Staff Memo
Resolution and Notice of Hearing Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
North Cascade Road, English Mill Road, Military Road Bridges
Bridge Railing and Decorative Concrete Post Coloring Project
lowa DOT Project No. STP-U-2100 (693)-70-31
DATE: October31 , 2018
Assistant City Engineer Bob Schiesl recommends initiation of the public bidding
procedure through the lowa Department of Transportation for the Southwest Arterial -
North Cascade Road, English Mill Road and Military Road — Local Bridge Railing and
Decorative Concrete Post Coloring Project, and further recommends that a public
hearing be set for November 19, 2018.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
North Cascade Road, English Mill Road, Military Road Bridges
Bridge Railing and Decorative Concrete Post Coloring Project
lowa DOT Project No. STP-U-2100 (693)--70-31
DATE: October 31, 2018
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related to
the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local
Bridge Railing and Decorative Concrete Post Coloring Project, lowa DOT Project No. STP-
U-2100 (693)--70-31 and request concurrence to initiate the public bidding procedure and
establish the date for the public hearing.
BACKGROUND
Through the continued collaborative partnership between the lowa DOT staff and the City,
the Memorandum of Understanding (MOU), was signed on August 9, 2013, and the
Transfer of Roadway Jurisdiction (TOJ), was signed on November 7, 2016.
Following the execution of the MOU and TOJ, the City is continuing as the lead agency for
the multiple project development phases for completing the Southwest Arterial and is
responsible for completing the following improvement projects:
Project Description Status
Final Engineering Design Underway
Right-of-Way Property Acquisition Completed
BHE Gas Pipeline Utility Relocation Completed
BP Gas Pipeline Utility Relocation Completed
ITC Transmission Line Relocation Underway
North Cascade Road Reconstruction Completed
English Mill Road Reconstruction Completed
Military Road Reconstruction Substantial Complete
Bridge Railing / Decorative Concrete Summer 2019
DISCUSSION
Due to the significant visual impact that the Southwest Arterial / US 20 Interchange and the
Southwest Arterial / US 151-61 Interchange will have to motorist as they enter the City, the
interchange bridges will have a "Gateway" appearance. The "Gateway" appearance will be
achieved by integrating unique and context sensitive architectural components to the
bridge structures and associated features. A partial list of the bridge enhancement
elements are as follows:
• Decorative formliner concrete to replicate cut limestone that complement the
historical use of native limestone found so prominently in the Dubuque area.
• Bridge piers with a scale and material appearance reminiscent of historical
Dubuque based structures and icons.
• Steel-arch truss bridge members over the main bridge span in keeping with
Dubuque's visual bridge identity.
• High efficiency and high impact enhancement lighting to allow the bridge structure
to illuminate at night to create a signature visual presence.
The architectural bridge enhancements developed were presented at several public
informational meetings and were well received by the public with strong support to
maintain some visual scale and material continuity along the Southwest Arterial corridor
bridges. This will be achieved by incorporate many of the same design components and
enhancement treatments into the North Cascade Road, English Mill Road, and Military
Road bridges.
Now that the North Cascade Road, English Mill Road, and Military Road bridges are
completed, the next phase of construction will be to install bridge railing, pedestrian railing,
and post color the decorative concrete to replicate native Dubuque limestone on those
respective local bridges.
The City prepared construction documents for the North Cascade Road, English Mill Road,
and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project
which was bid through the lowa DOT on October 16, 2018.
PROJECT SCHEDULE
The project development schedule for the Southwest Arterial - North Cascade Road,
English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post
Coloring Project is as follows:
lowa DOT Advertisement for Bids September 19, 2018
City Initiate Concurrence in Public Bidding Process November 5, 2018
City Publish Public Hearing Notice on Plans &Specifications November 9, 2018
City Public Hearing on Plans & Specifications November 19, 2018
lowa DOT Receipt of Bid Proposals (Bid-�etting) October 16, 2018
City Award Construction Contract (subject to iowa �oT Approvaq November 19, 2018
lowa DOT Late Start Date July 31 , 2019
Contract Completion Date 40 Working Days
Completed Summer 2019
Historically in the past, with projects that are bid through the lowa DOT in Ames, it has
been the standard practice of the Engineering Department to coordinate the local public
bidding process through City Council which would mirror the lowa DOT bidding schedule.
Following the public hearing on November 19�h, the City Council will be requested to
concur in the award of the Improvement Contract at the November 19�h meeting, subject to
lowa DOT approval. This process is in full compliance with the lowa Code public bidding
requirements.
RECOMMENDATION
I recommend City Council concurrence with initiating the public bidding procedure through
the lowa DOT and set November 19�h, 2018, as the date for a public hearing on the
Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local
Bridge Railing and Decorative Concrete Post Coloring Project.
BUDGETIMPACT
The estimate of probable cost for the local bridge enhancement work is as follows:
Estimated Cost
Construction $ 564,000
Contingency 50,000
Contract Administration / Construction Engineering 75,000
Total Project Cost 689 000
The anticipated project funding is summarized as follows:
CIP No. Fund Source Description Fund Amount
3001287 DMATS STBG Funding (80°k) $ 551 ,000
3001287 Local Funding (20°k) 138,000
Total Project Funding 689 000
ACTION TO BE TAKEN
The City Council is requested to concur with initiating the public bidding procedure through
the lowa DOT and set the date for a public hearing on the Southwest Arterial - North
Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative
Concrete Post Coloring Project through adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Kent Ellis, lowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAL\NCR English Mill Military Bridge(693)- Railing Decorative Concrete\Council and Staff
Documents\I nitiate
RESOLUTION NO. 331-18
SOUTHWEST ARTERIAL - NORTH CASCADE ROAD, ENGLISH MILL ROAD, AND
MILITARY ROAD - LOCAL BRIDGE RAILING AND DECORATIVE CONCRETE POST
COLORING PROJECT, IOWA DOT PROJECT NO. STP -U-2100 (693)--70-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local
Bridge Railing and Decorative Concrete Post Coloring Project, Iowa DOT Project No.
STP -U-2100 (693)--70-31, in the estimated amount $689,000, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 19th day of November 2018, at 6:00 p.m. in
the Historic Federal Building Council Chambers (second floor), 350 West 6t" Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, ::Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, approved and adopted this 5th day of November 2018.
Attest:
Kevin S. Firnstaiil CMt, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE SOUTHWEST ARTERIAL - NORTH
CASCADE ROAD, ENGLISH MILL ROAD, AND MILITARY ROAD - LOCAL BRIDGE
RAILING AND DECORATIVE CONCRETE POST COLORING PROJECT, IOWA DOT
PROJECT NO. STP-U-2100 (693)--70-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Southwest Arterial - North Cascade Road, English Mill Road, and
Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project, lowa
DOT Project No. STP-U-2100 (693)--70-31 , in accordance with the provisions of Chapter
26, Code of lowa, at 6:00 p.m., on the 19�h day of November, 2018, in the Historic Federal
Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said
proposed plans, specifications, form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
• The project will provide for the installation of bridge railing, pedestrian railing,
and apply architectural enhancement post coloring to the decorative concrete
on the North Cascade Road, English Mill Road, and Military Road bridges.
Any visual or hearing-impaired persons needing special assistance or personswith
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 5�h day of November , 2018.
Kevin S. Firnstahl, CMC, City Clerk