Acceptance of the Clarke Drive and Locust Street Intersection Improvements Project Copyrighted
December 17, 2018
City of Dubuque Consent Items # 20.
ITEM TITLE: Acceptance of the Clarke Drive and Locust Street
Intersection Improvements Project
SUMMARY: City Manager recommending acceptance of the
construction contract for the Clarke Drive and Locust Street
Intersection Improvement Project as completed by
McDermott Excavating.
RESOLUTION Accepting the Clarke Drive and Locust
Street Intersection Improvement Project and authorizing the
payment of the contract amount to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Clarke Drive& Locust Street Intersection Impro�ment City Manager Memo
Project-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Cert Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Clarke Drive & Locust Street Intersection Improvement Project
DATE: December 12, 2018
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Clarke Drive & Locust Street Intersection Improvement Project, as completed by
McDermott Excavating, in the final contract amount of$86,725.02, which is an increase
from the original contract in the amount of$81 ,418.44. The additional cost is primarily
due to increased quantities due to sidewalk, pavement striping and symbols. There was
also additional quantity of conduit installed to accommodate future cameras.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Ti-!.0 CITY OF Uubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
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DATE: December 11, 2018
RE: Clarke Drive & Locust Streefi Intersection Improvement Project
INTRODUCTION
The enclosed resolution provides for the acceptance of th� construction contract for the
Clarke Drive & Locust Street Intersection Improvement Proj�ct.
BACKGROUND
The Clarke Drive & Locust Street Intersection ImprovPmPnt PrUject provided for the
construction of a new concrete island at the intersection of Clark� Drive and Locust Street.
This improvement was a joint City/Dubuque Community Schools project related to the
Dubuque Senior High School building project which will �nhance pedestrian and vehicular
safety in the intersection. The project included the installation of ADA pedestrian ramps,
street lighting and fiber optic infrastructure for security cameras.
DISCUSSION
The Clarke Drive & Locust Street Intersecfiion Improvement F'roject was completed by
McDermott Excavating of Dubuque, lowa, in the final contract amount of $86,725.02,
which is an increase from the original contract in the amount of $81 ,418.44. The
additional cost is primarily due to increased quantities due to sidewalk, pavement striping
and symbols. There was also additional quantity of conduit installed to accommodate
future cameras.
RECOMMENDATION
I recommend that the City Council acceK�t the improv�rnents and authorize the payment of
the r,ontract amount of$86,725.02 to McDermott Excav�tinc� for the Clarke Drive & Locust
Street Intersection Improvement Proj�ct.
BUDGET IMPACT
The project cost summary fc�r the Clark� Driv� � Locust Street IntPrs�ction Improvement
ProjPct is as fnllow5:
Description Estimate Award Final
Construction Contract $ 74,446.50 $ 81,418.44 $ 8f�,725.02
Continc��ncy 7,444.65 7,444.65 0.00
Contract Admin / Construcfiion Engineering 12,283.67 12,2�3.67 �,672.50
Total Project Cost $ 94,174.82 $ 101.�146.76 $ 95.397.52
The projecfi funding summary is as follows:
CIP Fundinq Source Amount
Dubuque Community Schools $ 46,365.15
3002142 Street Construction $ 8,375.84
2502676 Security Cameras 40,656.53
Total Project Funding � 95,397.52
As the above table shows, fihe Dubuque Community School District reimbursed the City
for their portion of the project in the amount of $46,365.15. This is per the terms of the
28E Agreemenfi between the City of Dubuque and Dubuque Communifiy Schoc�l District.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resoluiion to accept the
improvements and to authorize the payment of the contract amount of $86,725.02 to
McDermott Excavating for the Clarke Drive & Locust Street Intersection Improvement
Project.
GNP:kb
Attachments
cc: Jan Dienst, Civil Engineer II
Dave Ness, Traffic Engine�r
Nate Ki�ffer, PLS
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RESOLUTION NO. 375-18
ACCEPTING THE CLARKE DRIVE & LOCUST STREET INTERSECTION .
IMPROVEMENT PROJECT AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Clarke Drive & Locust Street
Intersection Improvement Project (the Project) has been completed by McDermott
Excavating (Contractor), the City Engineer has examined the work and recommends
that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $86,725.02;
WHEREAS, the Contractor has previously been paid $82,388.77 leaving a balance of
$4,336.25; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $4,336.25 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved, and adopted this 17th day of December 21 ~. µ
·. fay D. Buol, Mayor
Attest:
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CLARKE
DRIVE & LOCUST STREET INTERSECTION IMPROVEMENT PROJECT
The undersigned City Engineer of th� City of Dubuque, lowa, hereby cerlifies that
he has inspect�;d the Clark� Drive & Locust StrPet Intersection Im�rovement Project,
and thafi s�ic� Prc�jPct h�s bFen performed in compliance with the i�;rms of the Public
Improvement C;ontr�cfi, and that the total cost of the completPd work is $95,397.52.
Datec� this �/ day of ���L�� '�, 2018. � �. ' ,
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Gus Psiho �s, City E� gineer
y /-�� ��day of/ ✓/1i'��2018.
Filed in the office of the Cit Clerk on the �___
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Ke n S. Firnstahl, CMC, City Clerk