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Upper Bee Branch Creek Railroad Culvert Crossing Project_Initiate Copyrighted December 17, 2018 City of Dubuque Items to be set for Public Hearing # 3. ITEM TITLE: Upper Bee Branch Creek Railroad Culvert Crossing Project SUMMARY: City Manager recommending initiation of the public bidding procedure for the Upper Bee Branch Creek Railroad Culverts Project, and further recommends that a public hearing be set for January 7, 2019. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated costs; setting a date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for January 7, 2019 ATTACHMENTS: Description Type Upper Bee Branch Creek Railroad Culverts Project- City Manager Memo NNM Memo Staff Memo Staff Memo Resolution Resolutions Notice to Bidders (Added) Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Upper Bee Branch Creek Railroad Culverts Project, Initiate Bidding and Set Public Hearing [CIPs 2642769, 7202769, and 3402769] DATE: December 12, 2018 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the Upper Bee Branch Creek Railroad Culverts Project, and further recommends that a public hearing be set for January 7, 2019. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ��.� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer -rr rF:crrY oF� Dubuque DuB E A��-�'� r � Mast.c�rpiece on tlie Mississippi � znm.zo�z•znia.zni� TO: Michael C. Van Milligen, City Mana.g�er '`"�'� FROM: Gus Psihoyos, City Engineer ,.��,�. .- SUBJECT: Upper Bee Branch Creek Railroad Culverts Project, Initiate Bidding and Set Public Hearing [CIPs 2642769, 7202769, and 3402769] DATE: December 13, 2018 INTRODUCTION The purpose of this memo is to seek authorization to initiate the bidding process and set a public hearing for the Upper Bee Branch Creek Railroad Culverts Project (Project), the final contract associated with the Upper Bee Branch Creek Restoration Project (Phase 7 of the Bee Branch Watershed Flood Mitigation Project). BACKGROUND Since 1999 there has been six Presidential Disaster Declarations which included the Bee Branch Creek Watershed. The Drainage Basin Master Plan, completed and adopted by the City Council in 2001, established that there are more than 1,100 properties at risk of flood damage as a result of the flash flooding. Based on a subsequent study in 2009 by the Federal Emergency Management Agency (FEMA), there are 1,373 properties in the flood prone area. In addition to homes, there are over 70 businesses in the at-risk area with over $500 million in annual sales. Eighty-five percent (85 %) of the impacted properties have buildings that are potentially eligible for li�ting on th� Nationa! P.egiSter of Hi�toric Places, the official list af the I�Jation's histcric places worthy of preservation. In fact, fifty-seven percent (57%) of the buildings are more than 100 years old. The flood prone area in the Bee Branch Watershed encompasses historic neighborhoods offering some of the community's most affordable workforce housing. Most residents are working families, many are elderly -- those least likely to recover from repetitive flood loss. Repetitive flood damage leads to disinvestment; from 2004 to 2009, while commercial property values grew by 39% citywide, they fell by 6% in the Bee Branch Watershed flood prone area. Since 2001, the City has implemented many of the improvements outlined in the Drainage Basin Master Plan. But since 2001 several intense, storm events have occurred in the Dubuque metropolitan area so that revisiting the predicted hydrology and hydraulic behavior of the Bee Branch Watershed was appropriate. Over a twelve year period starting in 1999, there have been three 100-year storms, two 50-year storms, one 25-year storm, and one 10-year storm. Finally, it is important to consider how additional flood mitigation efforts undertaken by the City since 2001 fit with the overall effort to mitigate flooding. Therefore, work began to update/amend the Drainage Basin Master Plan. On November 18, 2013 the City Council passed Resolution 335-13 adopting the 2013 Drainage Basin Master Plan Amendment. The 2013 Amendment did not replace the 2001 Drainage Basin Master Plan. Instead, it built upon its foundation. The amended Drainage Basin Master Plan outlined several improvements throughout the Bee Branch watershed to mitigate the effects of future flooding and disasters. Collectively, the improvements form the basis of the Bee Branch Watershed Flood Mitigation Project outlined in Table 1 below. Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project Phase Description 1 Carter Road Detention Basin Complete 2 West 32nd Street Detention Basin Complete 3 Historic Millwork District Complete 4 Lower Bee Branch Creek Restoration Complete 5 Flood Mitigation Gate Replacement 6 Impervious Surface Reduction (Green Alleys) Under Construction 7 Upper Bee Branch Creek Restoration Partially Complete* 8 22"d Street Storm Sewer Improvements Under Construction 9 Flood Mitigation Maintenance Facility 10 North End Storm Sewer Improvements 11 Water Plant Flood Protection 12 17th Street Storm Sewer Improvements Under Construction *Upper Bee Branch Creek Restoration Project includes improvements through the railroad property at 506 Garfield Avenue also known as the Upper Bee Branch Creek Railroad Culverts Project The Bee Branch Watershed Flood Mitigation Project will prevent an estimated $582 million in damages over the 100-year design life of the project. Due to the contributions of local, state, and federal funding partners, Dubuque citizens will see a return on their I investment of more than $8 for each $1 spent. The Bee Branch Watershed Flood Mitigation Project represents a multi - phased, fiscally responsible investment. It reflects a holistic approach to mitigate flooding as it will also improve water quality, stimulate investment, and enhance the quality of life of watershed residents. On December 4, 2013, the lowa Flood Mitigation Board voted to approve the City's use of$98,494,178 for the Bee Branch Watershed Flood Mitigation Project. This funding will allow much of the protection to be provided over the next six years, instead of over the next 20 years (only some of the 240 alleys will take up to 20 years). On February 3, 2014 the City Council adopted Resolution 31-14 authorizing the execution of an agreement with the State of lowa Flood Mitigation Board and authorizing the City's use of sales tax increment funding for the Bee Branch Watershed Flood Mitigation Project. 2 In December of 2004, the City Council adopted the alignment for the Bee Branch Creek Restoration Project based on the work and recommendation of the Bee Branch Citizen Advisory Committee. The adopted alignment crossed the railroad yard at 506 Garfield Avenue now owned by Canadian Pacific. In August of 2008, the City Council authorized the hiring of Strand & Associates (Madison, WI), in association with IIW Engineers (Dubuque, IA) and Ken Saiki Design (Madison, WI), to prepare the final design of the Bee Branch Creek Restoration Project which included the section through the railroad property at 506 Garfield Ave. CP's January of 2015 response was considered a conditional approval of the design, citing four minor issues for the City to address. The improvements conditionally approved by CP are shown in Figure 1. While the City was in a position to move forward negotiating a Construction Agreement with CP and possibly moving forward with the improvements through CP property, doing so would have delayed the upstream improvements such that the City would risk the loss of$4 million in grant funding (EDA, IDOT, & RECAT). Therefore, the City proceeded with completing the Upper Bee Branch Creek project upstream of the railroad property. , �. �: . � , .:� ,s--�-- � � � Upper ;. , , .a ; ��i � i . r � � � Bee Branch , 1�--.. �'-�r��, Creek ` ' � � , '+��. �4 Y '°_ � r. , - , • ~`!��+'� f . I ° . � _ � . r .�¢, ' ��wr�wrr�r� lower a �r�r� Bee Branch � Creek � C9 � „ � Proposed improvements conditionally approved by CP in 2015 Figure 1. Extent of improvements conditionally approved by CP in early 2015. Completed through multiple contracts, again due to funding, the City proceeded with the construction of the Upper Bee Branch Creek Restoration Project. In May of 2015, the City Council adopted Resolution 176-15 awarding the contract for the Upper Bee Branch Creek — Channel, Streets, & Utilities Project. In May of 2015, the City Council adopted Resolution 177-15 awarding the contract for the Upper Bee Branch Creek — Structures Project. In October of 2015, the City Council adopted Resolution 351-15 3 awarding the contract for the Upper Bee Branch Creek Mississippi River Trail Project, the third contract associated with the Upper Bee Branch Creek Restoration Project. In December of 2015, the City Council adopted Resolution 422-15 awarding the contract for the Bee Branch Creek Basin Overlook & 22"d Street Parking Lot Project, the fourth and final contract associated with the Upper Bee Branch Creek Restoration Project. The improvements were substantially complete by July of 2017. One of the consequences of moving forward with the construction of improvements upstream of CP property is that some of the improvements that were to be constructed as part of the plans previously reviewed by CP were constructed as part of the Upper Bee Branch Creek Restoration Project. Figure 2 shows a few of those elements. Therefore, the plans and specifications (bidding and construction documents) for the improvements through CP property needed to be reworked and re-designed to a certain extent to reflect the improvements in place as a result of the Project. Because of the improvements now in place, the size and nature of some of the improvements previously required are no longer necessary. For example, the transition structure and the level control structure could be reduced in size which would result in cost savings. , f , '', Uppef , . , , a ', Bee Branch , �-� Creek -� , ' . �� , a `'�.,y.,,`'`�� _. , �„ �� . M��- ��'+.W � IF. r'' ' 1 , .. � �A� � � � _, ,,,,,, �, � �y Lower ' Q ��a Bee�ranch ' w �h� -_�-_�`{ Creek Ji �� e ,� �y ' a ..... ..�, m,_ �+ ,f � Improvements constructed as part of the Upper Bee Branch Creek Project contracts �.; _ Figure 2. Improvements previously reviewed as part of the improvements through CP property that were constructed as part of the Upper Bee Branch Creek Restoration Project. In April of 2015, the City Council authorized a partnership with lowa Economic Development Authority (IEDA) regarding the State's submission of the first phase of the competition to secure US Department of Housing and Urban Development (HUD) National Disaster Resilience Competition (NDRC) funding. The hope was to secure funding to help mitigate the flooding in the Bee Branch Watershed. Based on the first phase application, IEDA (and the City) was invited to proceed to phase II of the 4 competition. In November of 2015, the City Council authorized the submission of an application for HUD NDRC funding for the (Upper) Bee Branch Railroad Culvert Infrastructure Improvements. In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $8.4 million for a comprehensive "Bee Branch Healthy Homes Resiliency Program" to help residents address residual impacts from the flooding experienced within the Bee Branch Watershed. The City is also to receive $23.1 million for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The infrastructure improvements included the (Upper) Bee Branch Railroad Culvert Infrastructure Improvements through Canadian Pacific property at 506 Garfield Ave. In order to remain eligible for the HUD funding for the Bee Branch Railroad Culvert improvements, the City had to delay moving forward towards developing the final design of the improvements or move forward with acquiring property necessary for the project. The City first had to wait until a grant agreement was in place. In addition, the City had to follow the HUD rules and regulations as they relate to procuring engineering and legal services. In October of 2016, the City Council adopted Resolution 362-16 authorizing the execution of a contract with the lowa Economic Development Authority (IEDA) in order for the City to utilize $23,293,253.00 in HUD National Disaster Resiliency Competition grant funds for the Bee Branch Watershed Flood Mitigation Project with $9,000,000 specifically for the proposed culverts from the Lower Bee Branch Creek, thro�agh Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue. This phase of the Bee Branch Creek Restoration Project is also referred to as the Bee Branch Railroad Culvert Infrastructure Improvements Project. The contract with IEDA requires that the City complete all of the improvements by June of 2021. In March of 2017, in accordance with HUD requirements, the City executed a new contract with Strand to provide engineering design services as required for the Upper Bee Branch Railroad Culvert Infrastructure Improvements Project. In June of 2017, the City Council authorized the hiring of Ahlers & Cooney law firm to provide legal services pertaining to the negotiations with CP and other property acquisitions necessary for the Bee Branch Railroad Culvert Infrastructure Improvements Project. In July of 2017, the City and CP executed the Amended and Substituted Service Agreement reflecting the current approach to install the tunneled culvert system and establishing a new expiration date of December 31, 2018. Under the terms of the original agreement, the City paid CP $100,499.56 for their reimbursable expenses. Per the amendment, both agreed that reimbursable expenses for CP services incurred after 5 December 30, 2014 shall not exceed $50,000, unless agreed upon through a subsequent amendment. DISCUSSION The Upper Bee Branch Creek Railroad Culverts Project (Project) represents the final contract associated with the Bee Branch Creek Restoration Project (Phase 4 & 7 of the Bee Branch Watershed Flood Mitigation Project). The improvements will allow for the efficient flow of floodwaters from the recently completed upper Bee Branch Creek improvements, through the railroad yard on Garfield Avenue, to the lower Bee Branch Creek. Since 2007, the City has been corresponding with the owner of the Dubuque Works rail yard at 506 Garfield Avenue. During that time, ownership of the railroad changed hands two times. The current owner, Canadian Pacific Railway (CP), took control in 2010. For the past eight years, the City has attempted to design improvements through CP property such that the construction of the improvements would not "unreasonably interfere" with CP's operation of their railroad. To that end, the Project involves the installation of six, 8-foot diameter culverts under the railroad tracks using tunneling methods. This will allow the railroad operation to continue unimpeded by the construction of the Project. In addition to the culverts under the railroad tracks, the Project includes the extension of the box culverts installed under Garfield Avenue as part of the upper Bee Branch Creek improvements to a new buried junction chamber, or transition structure where the flow from the upper Bee Branch Creek will join with flow from the Bee Branch storm sewer from Pine Street. The combined flow will then flow under the railroad tracks through the tunneled pipes mentioned previously into the lower Bee Branch Creek. An outfall structure will be constructed where the water will flow into the lower Bee Branch Creek. This will include a headwall for the culverts, a flood gate with pump station to control the depth of water in the upper Bee Branch Creek, topped by a concrete pad that will allow access to the culverts and gate from above while also providing a plaza area for citizens to overlook the lower Bee Branch Creek. The Project also incorporates the existing box culverts underneath the railroad tracks into the flood control system. The design will allow the existing box culverts to serve dual functions: flood control and as a hike/bike path under the railroad tracks. A path will be graded down from GarField Avenue to function as a spillway should floodwaters overflow within the upper Bee Branch Creek. But it will also serve as surface access to the existing box culverts for maintenance and for a public hike/bike path. In addition to retaining walls, the Project also includes lighting and security cameras. The Project is being bid with four alternative bid items that could be awarded in the order listed. They are as follows: Bid Alternate 1 - Additional Landscaping and Amenities Cost Estimate: $159,639.00 6 While the base bid includes the establishment of a minimum amount of landscaping and vegetation, this bid alternative includes additional planters, a mulch path along the west side of the Bee Branch to 16th Street, additional bike racks, benches, where the new culverts will discharge into the Bee Branch Creek. Bid Alternate 2 — Site Furnishings Cost Estimate: $140,572.00 The additional site furnishings include shade structures and enhanced, architectural seating areas that would help create a sense of place at the new plaza area that will overlook the lower Bee Branch Creek. Bid Alternate 3 — Trail and Additional Tunnel Modifications Cost Estimate: $468,880.00 The base bid includes the work to grade and construct the necessary retaining walls that would allow for the use of the existing box culverts for both flood control and a hike/bike trail under the railroad tracks, connecting the lower and upper Bee Branch Creek trail systems. The Bid Alternative 3 improvements involve the actual construct the hike/bike trail, things such as paving the trail, improvements to the box culverts to make them suitable for a trail, and adding tunnel lighting and cameras. Bid Alternative 4 — Sanitary Sewer Interceptor Cost Estimate: $2,559,400.00 This involves the installation of a 36-inch diameter sanitary sewer from the lower Bee Branch Creek to the sewer on Garfield Avenue installed as part of the upper Bee Branch Creek construction project. Currently, the flow from the existing sanitary sewer flows under the box culverts on Garfield Avenue through a siphon. Construction of the new sewer will allow the City to eliminate the need for a siphon. This work can be bid as an alternate because it can be done at a later date based on funding availability. PROJECT SCHEDULE The proposed schedule for the Project is as follows: Initiate Public Bidding Process December 17, 2018 Publish Notice to Bidders, Advertise for Bids December 21, 2018 Publish Public Hearing Notice on Plans & Specs December 21, 2018 Public Hearing on Plans & Specifications January 7, 2019 Receipt of Bid Proposals (Bid Letting) January 22, 2019 Award Construction Contract February 4, 2019 Improvements Functional Summer of 2020 Final Project Completion Date June 30, 2021 7 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for proposals for the Upper Bee Branch Creek Railroad Culverts Project. BUDGETIMPACT The estimate of probable cost for Upper Bee Branch Creek Railroad Culverts Project is as follows: Construction $25,582,982.00 Contingency (5%) 1,279,149.00 Property Acquisitions 410,000.00 Engineering 2,936,300.00 Total Project Cost $30,208,431.00 The project funding is summarized as follows: Funding Source Amount HUD CDBG NDR Grant $10,563,823' U.S. EPA Clean Water SRF 16,300,0002 State Sales Tax Increment Funding 2,629,949 State Sales Tax Increment Bond 714,659 Total $30,208,431 �Allocating $10,563,823 of HUD funding to the railroad culvert improvements will leave $12,536,177 for the 22�d & Kaufmann Storm Sewer Improvements Project and the 17t" &W. Locust Street Storm Sewer Improvements Project which is $1,563,823 less than planned such that it may impact the construction limits of these improvements. 2$16.3 million is the maximum amount of SRF debt the City will utilize. Through the FY20 budget process, the City is looking at using stormwater utility fee revenue to minimize the amount of the SRF debt. ACTION TO BE TAKEN I respectfully request adoption of the attached resolution establishing the date of the public hearing on the plans, specifications, and estimated cost and authorizing the City Clerk to advertise for bids for the Upper Bee Branch Creek Railroad Culverts Project. Attachments Prepared by Deron Muehring cc: Crenna Brumwell, City Attorney Barry Lindahl, Senior Corporation Counsel Jenny Larson, Budget Director John Klostermann, Public Works Director Steve Brown, Project Manager Deron Muehring, Civil Engineer 8 RESOLUTION NO. 379-18 UPPER BEE BRANCH CREEK RAILROAD CULVERTS PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Upper Bee Branch Creek Railroad Culverts Project (Project), in the estimated amount of $25,582,982.00 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the ]!h day of January, 2019, at 5:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 5th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Upper Bee Branch Creek Railroad Culverts Project, is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the Notice to Bidders to be published on the City of Dubuque website and a contractor plan room service with statewide circulation, which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 22nd day of January, 2019. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 5:00 p.m. on the 4th day of February 2019, in the Historic Federal Building Council Chambers (second floor), 350 West 5th Street, Dubuque, Iowa. Passed, adopted and approved this 171' day of December 2018;/ tJ. J , / /f!v.1~ / Roy D. Buol, Mayor Atter:d#~ Kevin ~Firnstahl, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE UPPER BEE BRANCH CREEK RAILROAD CULVERTS PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the Upper Bee Branch Creek Railroad Culverts Project, in accordance with the provisions of Chapter 26, Code of lowa at 6:00 p.m. on the 7�h day of January, 2019, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Upper Bee Branch Creek Railroad Culverts Project (CIP# 2642769, #7202769, and #3402769) Project consists of the construction of two 12-foot by 10-foot CIP reinforced concrete box culverts, trenchless installation of six 8-foot steel culverts and one 48-inch steel casing across the CPR RR yard, one CIP reinforced concrete transition structure, one CIP concrete outlet structure with level control gate and pumping station, water main, 36—inch sanitary sewer, storm sewer of various sizes, retaining walls, railings, concrete curb and gutter, asphalt pavement, PCC sidewalk, lighting, security cameras, fiber optic lines, vegetative surface restoration, trees, shrubs, and other miscellaneous elements. Any visual of hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2018. Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT UPPER BEE BRANCH CREEK RESTORATION RAILROAD CULVERT CROSSING PROJECT CONTRACT 1-2018 CIP #2642769 CIP #7202769 CIP #3402769 Time and Place for Filinq Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2 P.nn. on January 22, 2019, in the Office of the City Clerk, City Hall—First Floor, 50 West 13�h Street, Dubuque, lowa 52001 . Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2 P.nn. on January 22, 2019, at City Hall—Conference Room A, 50 West 13�h Street, Dubuque, IA, 52001 , for consideration by the City Council (Council) on February 4, 2019, or at such later date as may be set at said meeting. The City of Dubuque, lowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work shall be commenced after Notice to Proceed has been issued and shall be fully completed in accordance with the requirements listed in the Agreement. Bid Securitv. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful pertormance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of 10 percent (10°k) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Bids are to be addressed to the City of Dubuque, lowa, 50 West 13th Street, Dubuque, IA 52001 , and shall be marked "Sealed Bid—Upper Bee Branch Creek Restoration Railroad Culvert Crossing Project—Contract 1— 2018." Completed digital project bidding documents are available at www.strand.com or at www.questcdn.com. Download the digital plan documents by inputting the Quest project number 6052113 on the website's Project Search page. Please contact QuestCDN.com at (952) 233-1632 or info(c�questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. 1 of 3 Bidding Documents may be reviewed and paper copies may be obtained from the Issuing Office which is Strand Associates, Inc., 910 West Wingra Drive, Madison, WI 53715, and Tri-State Blueprint, 696 Central Avenue, Dubuque, IA 52001 . Overnight mailing of Bidding Documents will not be provided. A refundable deposit of$50 is required. Deposit will be refunded to all plan holders returning documents within 14 days of the award of the Project. All Bidders submitting a sealed Bid shall obtain the Bidding Documents from Quest CDN.com, Strand Associates, Inc., or Tri-State Blueprint. Bidders who submit a Bid must be Plan Holder of record at the Issuing Office. Bids from Bidders who are not on the Plan Holders List may be returned as not being responsive. Plan Holders are requested to provide an e—mail address if they wish to receive addenda and other information electronically. Plan Holders are requested to designate whether they are a prime contractor, subcontractor, or supplier if they want this information posted on the project Plan Holders List. Each Bidder shall accompany its bid with bid security as defined in lowa Code Section 26.8, as security that the successful Bidder will enter into a Contract for the work bid upon and will furnish after the award of Contract a corporate Surety Bond, in a form acceptable to the City of Dubuque, for the faithful performance of the Contract, in an amount equal to one hundred percent (100°k) of the amount of the Contract. The Bidder's security shall be in the amount fixed in the Instructions to Bidders and shall be in the form of a cashier's check or a certified check drawn on an FDIC insured bank in lowa or on a FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in lowa or chartered under the laws of the United States; or a Bid Bond on the form provided in the Contract Documents with corporate surety satisfactory to the City of Dubuque. The bid shall contain no condition except as provided in the Specifications. Should Bidder hire a subcontractor to perform trenchless culvert/casing construction, Bidder shall require the subcontractor to furnish a corporate surety bond, in a form acceptable to Bidder, for the faithful performance of the subcontract, in an amount equal to 100°k of the subcontract. Bidder will execute and file the Agreement and 100°k Pertormance and Payment Bonds within 15 days after the Notice of Award. The City of Dubuque reserves the right to reject any or all Bids, to waive any technicality, and to accept any Bid which it deems advantageous. All Bids shall remain subject to acceptance for 60 days after the time set for receiving Bids. Contract award shall be made based on the lowest responsive and responsible Bidder. Any Contract or Contracts to be awarded are expected to be funded entirely or in part by a grant from Housing and Urban Development (HUD) and a loan from lowa Clean Water State Revolving Fund. This procurement will be subject to regulations contained in appropriate State Statutes and 40 CFR Parts 31 , 33, and 35 of the Federal Statutes. Award of Contract 1-2018 may be dependent on loan securement. 2 of 3 A Federal Davis-Bacon Wage rate determination will prevail for this project. General Decision Number IA-180029 6/08/2018 IA29 shall apply. Women and Minority—owned businesses are encouraged to submit Bids for this Project. Bidders must demonstrate positive efforts to utilize women's and minority owned businesses. This procurement will be subject to regulations contained in 40 CFR 35.3145(d), and P.L. 102-389 and 100-590. In addition, Bidder shall comply with Executive Orders 11625, 12138, and 12432, and HUD requirements (Section 3 clause). General Nature of Public Improvement Upper Bee Branch Creek Restoration Railroad Culvert Crossing Project, Contract 1-2018, CIP #2642769, CIP #7202769, CIP #3402769. Project consists of the construction of two 12-foot by 10-foot CIP reinforced concrete box culverts, trenchless installation of six 8-foot diameter steel culverts and one 48-inch diameter steel casing across the CPR RR yard, one CIP reinforced concrete transition structure, one CIP concrete outlet structure with level control gate and pumping station, water main, 36—inch sanitary sewer, storm sewer of various sizes, retaining walls, railings, concrete curb and gutter, asphalt pavement, PCC sidewalk, lighting, security cameras, fiber optic lines, vegetative surface restoration, trees, shrubs, and other miscellaneous elements. Preference for lowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of lowa. In accordance with lowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to, any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. Pre-Bid Construction Conference. A Pre-Bid Conference is planned. Contact Information. The Bidders shall contact either Eric Vieth (eric.vieth(c�strand.com or 608-251-4843) at Strand Associates, Inc.° or Mike Jansen (m.iansen(c�iiwenqr.com or 563-556-2464) at IIW P.C., or both parties with their questions associated with this project. 3 of 3 Published in the Telegraph Herald and lowa Master Builders web site, December21 , 2018. 1 t 12/21 4of3