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Minutes_Community Development Advisory Commission 10 17 18 Copyrighted December 17, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: Cable N Commission of 12/5; City Council Proceedings of 12/3; Community Development Advisory Commission of 10/17, 11/28; Five Flags Civic CenterAdvisory Commission of 11/26; Historic Preservation Commission of 11/5; Housing Commission of 11/27; Human Rights Commission of 11/5; Library Board of Trustees Council Update #177 of 11/29; Long Range Planning Advisory Commission of 11/13; Park and Recreation Advisory Commission of 11/13; Zoning Advisory Commission of 12/5; Zoning Board of Adjustment of 11/15; Proof of Publication for City Council Proceedings of 11/5, 11/19; Proof of Publication for List of Claim and Summary of Revenues for Month Ending 10/31 . SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Cable N Commission Minutes of 12/5/18 Supporting Documentation City Council Proceedings of 12/3/18 Supporting Documentation CDAC Minutes of 10/17/18 Supporting Documentation CDAC Minutes of 11/28/18 Supporting Documentation Five Flags Civic Center Commission Minutes of Supporting Documentation 11/26/18 Historic Preservation Commission Minutes of 11/15/18 Supporting Documentation Housing Commission Minutes of 11/27/18 Supporting Documentation Human Rights Commission Minutes of 11/5/18 Supporting Documentation Libary Board of Trustees Council Update#177 of Supporting Documentation 11/29/18 Long Range Planning Advisory Commission Minutes of Supporting Documentation 11/13/18 Park and Recreation Advisory Commission Minutes of Supporting Documentation 11/13/18 Zoning Advisory Commission Minutes of 12 5 18 Supporting Documentation Zoning Board of Adjustment Minutes of 11/15/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 11/5/18 Proof of Publication for City Council Proceedings of Supporting Documentation 11/19/18 Proof of Publication for List of Claims/Summary of Supporting Documentation Revenues for ME 10/31/18 COMMUNITY DEVELOPMENT ADVISORY COMMISSION MEETING MINUTES DATE: Wednesday, October 17, 2018 TIME: 5:30 p.m. PLACE: City Council Meeting Room, Second Floor of the Historic Federal Building Chair Jerry Hammel called the meeting to order at approximately 5:30 p.m., following staff assurance of compliance with lowa Open Meeting Law. Commissioners Present: Dean Boles Lindsay James Jerry Hammel Tom Wainwright Michelle Hinke Commissioners Absent: Sara Burley Julie Woodyard Staff Present: Erica Haugen Jenny Larson Lisa Barton Public Present: None Certification of Minutes Commissioner Hinke moved to approve the September 26, 2018 Commission meeting minutes as submitted. Commissioner Wainwright seconded. Roll call. All present in favor. Motion passed. Correspondence / Public Input None Old Business Community Development Needs Discussion a) Refuge and Stormwater 50% Reduction Program At the September 26, 2018 Community Development Advisory Commission (CDAC) Meeting, Commissioner Dean Boles requested information about participation in programs the City uses to reduce costs for low-income households. Boles asked about the City's process for determining eligibility for reduced rates and if there was a way to automatically enroll income eligible households in services that could benefit the household. Erica Haugen, Community Development Specialist, reported there are currently 355 out of 23,900 customers that receive reduced fees. The eligibility for reduced rates mirrors the block grant guidelines and information about the program is included in mailings sent to past due households. Haugen reported she would like additional time to work with the City's Equity Coordinator to evaluate current process and adopt a more efficient process to aid in reducing costs for low-income households. 1 b) CDBG Resources for Community Action Agencies Commissioner Boles asked at the September 26, 2018 CDAC meeting if block grant funds could be used to assist Operation New View. Haugen informed Commission most services offered by community action agencies are eligible for block grant funding assuming the programs delivered meet a national objective and carryout eligible activities. Haugen reported that Operation New View applied for Purchases of Services Grants in the City's fiscal year 2019 competition. Although Purchases of Services was funded with General Funds in FY 2019, most applications received were CDBG eligible activities. c) City Department Needs Haugen reported there is a new tool available called the "Balancing Act Budget Simulator" which illustrates how the City of Dubuque's Fiscal Year 2020 budget will be developed. Jenny Larson, Budget Director, reported the software can be assessed on the City's website under Budget. Larson gave a brief presentation on how City residents and stakeholders can utilize the new software. New Business Community Development Block Grant Application Review Haugen informed the commissioners Department Directors should be submitting applications with a recommendation of funding and if it requires commission review if outside the adopted program guidelines. Second Public Hearing for Fiscal Year 2018 CAPER Commissioner Hammel entertained a motion to open the public hearing regarding the Fiscal Year 2018 CAPER. Commissioner Boles motioned to open public hearing to review additional information for the Fiscal Year 2018 CAPER. Commissioner Hinke seconded. Roll call. All present in favor. Motion passed. Haugen reported at our previous meeting, commissioners requested additional information regarding equity in the services provided. Haugen provided a handout with charts and graphs and reviewed the details with the commission. After thorough discussion, Commissioner Boles motioned to close the public hearing. Commissioner Hammel seconded. Roll call. All present in favor. Motion passed. Commissioner Boles motioned to amend the CAPER to include public comments. Commissioner Hinke seconded. Roll call. All present in favor. Motion passed Begin Fiscal Year 2019 Annual Action Plan Amendment 1 Public Comment Period Haugen reported the recommended Fiscal Year 2019 Annual Action Plan Amendment 1 is a substantial amendment that reallocates prior year funds to new and existing activities. Substantial amendments require a 30-day comment period. A public hearing was previously scheduled for November 28, 2019 to receive comments on Amendment 1 . 2 After thorough discussion, Commissioner Boles motioned to receive and file the recommended Annual Action Plan Amendment 1 . Commissioner James seconded. Roll call. All present in favor. Motion passed. Reports Housing Commission Housing Commission minutes were not available as Shane Hoeper resigned from the Housing Commission due to his employment as Housing Inspector with the Housing and Community Development Department. Resilient Community Advisory Commission Commissioner Boles shared information from the minutes regarding energy efficiency in low-income housing. He also discussed waste management and other environmental hazard concerns in housing. Human Rights Commission Commissioner Hammel referred to the minutes and stated the commission continues working on goal planning and working on community engagement with the school district to continue to develop and promote sustainable and consistent equity as it pertains to disparity and inequality. The Commission is also working to promote fair and affordable housing. Hammel reported he will be hosting quarterly discussions with public input. Information Sharing Fair Housing Training Haugen reminded Commissioners of the Fair Housing Training dates. The training is required as a condition of the Voluntary Compliance Agreement between the City of Dubuque and HUD. 2020 Census Jobs Haugen distributed information regarding 2020 Census. lowa Finance Authority Fair Housing Survey Haugen shared a handout with details regarding the Fair Housing Survey conducted by the State of lowa. Inclusive Dubuque Neighborhoodlhousing Sector Meeting Haugen informed the commission of the upcoming Inclusive Dubuque — Neighborhood/Housing Sector meeting to be held on Thursday, October 25, 3:30-5:00 p.m., at the McCarthy Center, 2nd Floor, Roshek Building, 700 Main Street. Adiournment There being no further business to come before the Commission, Commissioner 3 Wainwright motioned to adjourn. Commissioner Boles seconded. Motion passed by voice vote. Meeting was adjourned at approximately 6:55 p.m. Minutes transcribed by: Respectf Ily submitted by: � � �� �� Lisa Barton r' a Hau CDBG Specialist ommunity Development Specialist 4