Minutes_Community Development Advisory Commission 11 28 18 Copyrighted
December 17, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Cable N Commission of 12/5; City Council Proceedings
of 12/3; Community Development Advisory Commission of
10/17, 11/28; Five Flags Civic CenterAdvisory
Commission of 11/26; Historic Preservation Commission of
11/5; Housing Commission of 11/27; Human Rights
Commission of 11/5; Library Board of Trustees Council
Update #177 of 11/29; Long Range Planning Advisory
Commission of 11/13; Park and Recreation
Advisory Commission of 11/13; Zoning Advisory
Commission of 12/5; Zoning Board of Adjustment of 11/15;
Proof of Publication for City Council Proceedings of 11/5,
11/19; Proof of Publication for List of Claim and Summary
of Revenues for Month Ending 10/31 .
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Cable N Commission Minutes of 12/5/18 Supporting Documentation
City Council Proceedings of 12/3/18 Supporting Documentation
CDAC Minutes of 10/17/18 Supporting Documentation
CDAC Minutes of 11/28/18 Supporting Documentation
Five Flags Civic Center Commission Minutes of Supporting Documentation
11/26/18
Historic Preservation Commission Minutes of 11/15/18 Supporting Documentation
Housing Commission Minutes of 11/27/18 Supporting Documentation
Human Rights Commission Minutes of 11/5/18 Supporting Documentation
Libary Board of Trustees Council Update#177 of Supporting Documentation
11/29/18
Long Range Planning Advisory Commission Minutes of Supporting Documentation
11/13/18
Park and Recreation Advisory Commission Minutes of Supporting Documentation
11/13/18
Zoning Advisory Commission Minutes of 12 5 18 Supporting Documentation
Zoning Board of Adjustment Minutes of 11/15/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
11/5/18
Proof of Publication for City Council Proceedings of Supporting Documentation
11/19/18
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for ME 10/31/18
COM UNITY V LO M NT'A ViS Y CO ISSION
A P i(E TING NI INIJI' S
D�►TE: Wednesday, November 28, 2018
TIME: 5:30 p.m.
PL�4CE: Housing and Community Development Conference Room, Third Floor of
the Historic Federal Building '
Oath of OfFice
Commissioner Janice Craddieth took fihe Oath of Office.
Chair Jerry Hammel called the meeting to order at approximately 5:30 p.m., following
stafF assurance of compliance with lowa Open Meeting Law.
Commissioners Present: Dean Boles Michelle Hinke
Sara Burley Tom Wainwright
Janice Craddieth Julie Woodyard '
Jerry Hammel '
Commissioner� i4bsent: None '
Staff Present: Erica Haugen Alexis Steger Mary Rose Corrigan '
Kris Neyen Lisa Barton
Public Pre�ent: Craig Beytien ';
Mary Rose Corrigan
Brooke Gomez
Certifiica$ion of Minutes :
Commissioner Hammel amended the agenda to read approval of ineeting minutes, '
October 17, 2018 versus September 26, 2018. Commissioner Boles moved to approve :
the October 17, 2018 Commission meeting minutes as submitted. Commissioner '
Wainwright seconded. Roll call. All present in favor. Motion passed.
Correspondence/ Public Input
None
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Old Business
Comrrtunity Development Meeds Discussion '
a) Equity in City Services
Erica Haugen, Community Development Specialist, wanted to report to the commission '
that multiple departments in the City continue their work to evaluate equity in City
services and plan to implement the process City-wide. ff Commissioners are interested
in getting more involved in the equity component, please contact Haugen for more
information. '
Rl�vv�u�ine�s
Gommunity Development �lock Grant Application Review '
a) HomeownerAccessibility Program Project Revi�w
Kris Neyen, Rehabilitation Programs Supervisor, presented a homeowner Accessibility
Program application request to the Commission. Neyen explained that an elderly
woman resides in the house and gave details of the accessibility problems associated
with the property. Neyen reported that contractor bids came in at$15,870 and therefore
is requesting to increase funding for the project from $5,000 to $15,870.
Commissioner Boles requested information regarding the number of households with
elderly and disabled persons. Haugen will review census data and bring information ;
back to the commission at the next meeting. Haugen reported the need for accessibility
improvements can be addressed in the consolidated plan. Haugen stated that all '
CDBG funds are currently allocated; however, if there is additional need to fund '
accessibility projects, an amendment to the plan could be considered to move funding '
from another area. '
Commissioner Woodyard motioned to approve additional accessibilityfunds for this '
Homeowner Accessibility project. Commissioner Burley seconded. Roll call. All present
in favor. Motion passed.
b) Rental Rehabilitation program Project Review
Alexis Steger, Housing and Community Development Director, stated she received finro
Rental Rehabilitation Program applications. Steger reported that staff is recommending
application for project located at 276 W. 17t" Street owned by Chris Richards. Steger
explained that the project is a 30 (one bedroom) unit structure that meets all the criteria
to be eligible for the rental rehabilitation program. The applicant is requesting $15,000
per unit. $10,000 per unit would be in the form of a forgivable loan and $5,000 per unit
would be available at 3% APR over a term not to exceed 10 years. The total amount of
funding request is $450,000. Due to prior commitments, Richards was not able to ;
attend the meeting. '
Steger reported that the second applicant failed to meet all the requirements of the
program; however, there is still more work to be completed on the file before staff
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recommendation can be made. Craig Beytien, owner of 1838 Central Avenue, was in '
attendance and presented his project plans to the commission. Beytien reported his
project will consist of a new business, Upcycle Dubuque, and then three apartments
above, one in which they will reside. The $230,000 he received from other sources has ��;
been exhausted so he is requesting $75,000 CDBG funds to complete the project;
$25,000 for each (iwo bedroom) unit. Beytien reported if they don't receive the funding
to complete the project, they will be forced to sell the building.
Commissioner Burley motioned to approve funding in the amount of$375,000 for 276 '
W. 17t" and set aside $75,000 for 1838 Central Avenue. If the project doesn't get
approved, the $75,000 would go back to 276 W. 17t" Street and would be submitted for
approval at the nexi commission meeting. Seconded by Commissioner Craddieth. Roll '
call. All present in favor. Motion passed.
c) Large Neighborhood Grants '
Jerelyn O'Connor, Neighborhood Development Specialist, reported there has been
some discussion from the Commission on whether to allow non-profit organizations to
apply for Large Neighborhood Grant Program funds. O'Connor suggested forming a ;
committee to review the current grant program to determine if any changes are deemed
necessary to create a more effective and impactFul program or continue to maintain the
existing program. '
After thorough discussion, Commissioner Woodyard motioned to form a small
committee to review current program and recommend any changes to commission at
the next commission meeting. Commissioner Craddieth seconded. Roll call. Five in
favor and two not in favor. Motion passed by majority vote.
Commissioners Hinke, Woodyard, and Craddieth volunteered to be a part of the
committee and will provide an update at the next meeting.
d) Public Facility Project Review: Crescent Community Health Center '
Haugen reported Crescent Community Health Center has provided additional
information to the application previously submitted for Commission review. Haugen
stated the project includes a number of eligible activities that can be funded using
CDBG. Mary Rose Corrigan, board member, and Brooke Gomez, Interim CEO, were in
attendance in support of the application.
After lengthy discussion, Commissioner Boles motioned to receive and file Crescent '!
Community Health Center supplemental information. Commissioner Burley seconded.
Roll call. All present in favor. Motion passed.
Fiscal Year 2019 Annual Action Plan Amendment 1 Public Flearing '
Commissioner Woodyard motioned to open public hearing regarding Fiscal Year 2019
Annual Action Plan Amendment 1. Commissioner Hinke seconded. Roll call. All
present in favor. Motion passed. ;
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Haugen distributed to the Commission a copy of Amendment 1 and stated that it is a '
substantial amendment that reallocates prior year funds to new and existing activities. ;
Haugen stated that this amendment will help with timeliness issues. ff there would be
any need to change these allocations, a second Amendment could be completed. '
After thorough discussion, Commissioner Woodyard motioned to close public hearing. '
Commissioner Boles seconded. Roll call. All present in favor. Motion passed.
Commissioner Boles motioned to approve the Fiscal Year 2019 Annual Action Plan
Amendment 1, Commissioner Woodyard seconded. Roll call. All present in favor.
Motion passed.
Set Public Hearing for Fiscal year 2020 Annual Action Plan
Haugen reported the City is working to prepare the Fiscal Year 2020 budget for the use
of Community Development Block Grant funds. The City's budget preparation process
will include the anticipated use of block grant funds for Fiscal Year 2020. Haugen
asked the Commission to set a public hearing for January 16, 2019 to review the first
draft of the Fiscal Year 2020 Annual Action Plan. The first draft of the proposed plan
will be made available for public review 30 days priorto the public hearing. '
Commissioner Boles motioned to set a public hearing for the Fiscal Year 2020 Annual
Action Plan at the next CDAC commission meeting scheduled for Wednesday, January
16, 2019. Commissioner Craddieth seconded. Roll call. All present in favor. Motion
passed.
Re orts
Housing Commission ';
Commissioner Craddieth, new liaison for the Housing Commission, had no updates to
report. Steger volunteered to share some highlights from the Housing Commission
meeting giving Commissioner Craddieth an update example for the next meeting.
Steger gave some updates regarding Greg Prehm properties. The Commission
designated Prehm, landlord/owner/general manager, as priority category in hopes of
making the housing stock better which will be more attractive to neighborhoods. Steger
was also happy to report that 2035 Washington, a burned-out structure, is being
demolished in the next week or so.
Housing and Community Development Reports
Neyen presented a handout to the Commission and gave a brief report on the status of
City owned properties as well as other homebuyer and homeowner projects. Neyen
reported that 396 W. Locust Street has been completed; appraised at $145,500; and
listed with a realtor.
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Resilient Community e4dvisory Commission
Commissioner Boles reported on two topics: 1) Solid waste study - part of the study was
looking at percentage of recyclables going into the landfill. Another part of the study was ';
the possibility of having a large item throw away day a couple times annually versus
calling in for a large item pick up. 2) Lead and different requirements - Boles reported
that one of the legislative priorities is that the City adopt a more strident requirement.
hfuman Rights Commission
Commissioner Hammel stated the Commission is continuing to review and access the
steps to move forward with the Greater Dubuque Development Corporation (GDDC) per :
a Community Perception Study that was completed in 2017. Another ifem discussed
was the equity concerns within the school district.
Bnformafion Sharinq
Fair hlousing Training
Haugen reported that if you were not able to attend the Fair Housing training to please
let her know. '
Health Indicafior� Report: Housing I�lortgage Lending— Dean �oles '
GreatSchools.org — Dean �oles
Affirmatively Furthering Fair Nousing, Income �lobility — Dean Boles
Commissioner Bo�es gave a brief summary of the above topics; however, due to time
constraints, the Commission agreed to table these issues until the next commission '.
meeting. '
�4djournment
There being no further business to come before the Commission, Cammissioner Boles
motioned to adjourn. Commissioner Woodyard seconded. Motion passed by voice vote. '
Meeting was adjourned at approximately 7:30 p.m.
Minutes transcribed by:
� . ���
��
Lisa Barton :
Housing Financial Specialist '
Resp�ully submitted by:
�
rica Haugen
Community Development Specialist
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